21-193821-1935
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER TO
EXECUTE A MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE UNITED
WAY OF DENTON COUNTY, INC. AND THE CITY OF DENTON AND PROVIDING FOR
THE EXPENDITURE OF FUNDS FOR HOMELESSNESS INITIATIVES IN THE AMOUNT
OF $80,000 FOR PARTIAL FUNDING FOR STAFFING OF THE PROGRAM IN
FURTHERANCE OF THE COORDINATED SYSTEM OF HOMELESSNESS ASSISTANCE
PROGRAMS; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Denton (the "City") and the United Way of Denton County, Inc.
("United Way") desire to enter into an agreement to provide for a coordinated system of
homelessness assistance programs (the "Programs") to reduce homelessness in the City; and
WHEREAS, the United Way and the City parties hereto agree, and by the execution
hereof are bound to the mutual obligations outlined in the Memorandum of Understanding
attached hereto and made a part hereof by reference (the "MOU "); and
WHEREAS, City has adopted a budget for such funds and included therein an authorized
budget for expenditure of funds; and
WHEREAS, the City Council of the City of Denton hereby finds that the MOU between
the City and United Way, attached hereto and made a part hereof by reference serves a municipal
and public purpose, is in the public interest, and of a benefit to the citizens of the City of Denton;
NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The findings and recitations contained in the preamble of this Ordinance
are incorporated herein by reference.
SECTION 2. The City Manager, or his designee, is hereby authorized to execute the
Memorandum of Understanding with the United Way and to carry out the duties and
responsibilities of the City under the MOU, including the expenditure of funds as provided for
therein.
SECTION 3. This Ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was made by e ; :gD n McLc-4 c), and seconded
by X255 ; 5 the ordinance was passeand approved by the
following vote -0j:
Page I
Aye
Gerard Hudspeth, Mayor:
Vicki Byrd, District 1:
Brian Beck, District 2: -./rT
Jesse Davis, District 3:
Alison Maguire, District 4: ✓
Deb Arinintor, At Large Place 5: ✓
Paul Meltzer, At Large Place G: .✓
Nay Abstain Absent
,✓
PASSED AND APPROVED this the 1(O�� day of IaD,JP+(h\o�<'- 52021.
GERARD HLfbSPETH, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
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BY:
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APPROVED AS TO LEGAL FORM:
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MACK REINWAND, CITY ATTORNEY
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BY: Date: 2021 11.1108:14,45 -06'00'
2021 MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF DENTON AND
THE UNITED WAY OF DENTON COUNTY, INC.
HOMELESSNESS INITIATIVES
STATE OF TEXAS §
COUNTY OF DENTON §
The City of Denton, a Texas municipal corporation, with its principal office at 215 East McKinney
Street, Denton, Denton County, Texas 76201, hereinafter called "City" and the United Way of
Denton County, a 501(c)(3) organization with an office at 1314 Teasley Lane, Denton, Texas
76205, hereinafter called "United. Way," acting herein by and through their duly authorized
representatives, enter into this Memorandum of Understanding ("MOU") on thisLbllay of'_..
NL�I2Mb �L . 2021.
ARTICLE I
RESPONSIBILITIES OF THE CITY OF DENTON
The Director of Community Services will serve as the key staff position for the City to oversee the
Homelessness Initiative. The City of Denton agrees:
1. To fund, in part, in the amount of $40,000 for the term of this MOU, a coordinator of
homelessness initiatives to be employed exclusively by the United Way.
2. To fund, in part, in the amount of $40,000 for the term of this MOU, a coordinated entry
specialist(HMiS support position to be employed exclusively by the United Way.
3. To work with the United Way to lead staff and partners in identifying and updating outputs
and outcomes associated with this initiative.
4. That representative(s) for the City and City staff will participate in the Collective Impact
project known as the Denton County Homelessness Leadership Team.
5. That City staff will work with United Way and their partners to coordinate services and to
notify United Way of any activities related to addressing homelessness in an effort to
prevent duplicate efforts.
6. To provide guidance and technical support to the United Way in relation to the homeless
data system and information collected by the City.
7. That in the event of any vacancy, City staff will assist the United Way in the selection of a
candidate.
N
ARTICLE 11
RESPONSIBILITIES OF UNITED WAY OF DENTON COUNTY
United Way Homelessness Initiative Coordinator/Director of Housing Initiatives will serve as the
key staff position for United Way to oversee the Homeless initiative. The United Way agrees:
1. To serve as backbone support for the Collective Impact project known as the Denton
County Homelessness Leadership Team {"DCHLT").
2. To staff the DCHLT with volunteer leadership and hold regular meetings.
3. To participate in ongoing evaluation of outcomes to examine the need for corrections and
to make course corrections in a timely manner to ensure outcomes are met.
4. To ensure that all published materials related to the United Way Homelessness Initiative
are co -branded with "City of Denton."
5. To coordinate with the City and community partners to secure additional resources and
support community homelessness initiatives, including but not limited to partnerships and
funding sources.
6. To provide the City Manager or their designee with quarterly reports that include: a)
quantitative output/outcome measurement progress, b) narrative implementation report and
c) budget spreadsheet.
7. In the event of any vacancy in the positions supported through this MOU, to work with
City in the selection of the candidate.
ARTICLE III
OUTPUTS AND OUTCOMES
United Way will work towards the following Outputs and Outcomes as detailed in each strategy:
(1) Homelessness initiatives Coordinator/Director of Housing Initiatives
Outcome: Provide resources for the implementation of the Housing Crisis Response
System with a focus on the local response through a coordinated system of homeless
assistance options; Secure funding resources that operate independently in a community;
facilitate the Denton County Homelessness Leadership Team; and measure the system
performance of our coordinated system using the DCHLT's six shared goals.
• Strategy: Provide ongoing project management and support for homeless/housing
collective impact efforts, including but not limited to the DCHLT. Output: Schedule at
least six (6) DCHLT meetings per year; maintain strategic plan; support workgroups as
assigned by the DCHLT; and provide reports, presentations, and resources as requested.
z
Strategy: Organize, plan, deliver, and coordinate with existing coalitions and stakeholders
for greater impact (i.e. community social service organizations, local governments,
business groups, and citizen groups and the Denton County Behavioral Health Leadership
Team) Output: Attend meetings, report relevant information to DCHLT and workgroups
as applicable; and provide reports, presentations, and resources as requested.
• Strategy: Lead collaborative planning and coordination of ongoing efforts to assess the
needs of the community. Output: Support at a minimum, the Denton County Homeless
Coalition annual PIT Count and others as determined by the DCHLT.
• Strategy: Research evidence -based programs and practices initiated by housing resources
as well as the financial stability components needed to address homelessness. Output: as
assigned by the DCHLT and/or workgroups.
• Strategy: Implement landlord recruitment program. Output: Supervise Housing Navigator
programs; Increase Barriers Fund resources in collaboration with the DCHC and other
community partners; Support DCHC's Barriers Fund Committee; Provide monthly
Barriers Fund Financial reports to DCHC and DCHLT.
• Strategy: Distribute outreach materials to enhance public education and awareness of
homeless/housing needs. Output: Provide reports, presentations and resources as requested
or assigned.
• Strategy: Seek to increase funding support from other local City and county government
sources for community Homeless Initiatives. Output: Provide reports, presentations, and
resources as requested. Report number of contacts and presentations.
• Strategy: Recruit, train, and manage volunteers. Output: As needed by project. Report 1.0%
incrcaso in volunteer and/or donations in annual PIT Count.
• Strategy: Monitor community -wide System Performance Measures to assist in identifying
gaps in both homeless and housing services and to determine where to channel collective
impact efforts and community resources in Denton County. Output: At a minimum these
measures must track progress toward these System Performance Measures ("SPM").
• Number — Reduce number of people experiencing homelessness Goal: Reduce by
5% annually
a Length — Reduce the length of time households are enrolled in emergency shelter
and transitional housing experiencing homelessness. Goal: Reduce by 30 days
annually toward the overall goal to reduce the length of homelossness to 90 days
or less
a First Time Homeless — Reduce the number of persons who become homeless for
the first time. Goal: Reduce by 5% annually
o Recidivism — Reduce the number of people who return to homelessness after
receiving permanent housing. Goal: Total returns to homelessness to be less than
25%
o Barriers — Increase access to housing through a variety of successful housing
placement options. Goal: increase housing placement by 10% annually
o Income — Increase income of homeless adults being served. Goal: 37% of the
people enrolled in housing assistance programs will increase their income
o Outreach -- Identify vulnerable populations in Denton County. Goals: To have
street outreach to 75% coverage of Denton County and 90% of those people
engaged through Street Outreach will be assessed through CE and entered into
I1MIS
• Stratgy: Support implementation and growth of a housing -focused enhanced shelter
model in Denton County. Output: If MKOC moves to an ephanced shelter model operating
7lnights week, provide technical support to the Monsignor Ding Outreach Center prior to
and during their expansion to an enhanced shelter model. Technical support activities
include but are not limited to hiring and training of staff, development and implementation
of a housing -focused program model, planning and transition to nightly operation of
shelter, etc.
(2) Coordinated Entry SpecialistlHYRS Support
Outcome: Through the HMIS database and Coordinated Entry C'CE') process, maintain
the Master Housing priority O'HPL') that accurately reflects the number of people
experiencing homelessness at any given time in a community thereby resulting in an
increase in successful housing placements from the HPL.
• Strategy: Support ongoing implementation of CoordinatedEntry (CE) System as a part of
Denton County's Housing Crisis Response System to collect information and data about
people experiencing homelessness. Output: Monthly HPL Dashboard report tracking #
intakes, #CE Assessments, # CE Referrals, #Inflow, #Active, and #Outflow Goal: Data
Dashboard report provided to the Public.
• Strategy: Maintain the CE HPL in collaboration with conununity partners to ensure there
is a real-time list of people experiencing homelessness with their housing needs. Output:
Support at a minimum, monthly Case Confzrencing and ongoing maintenance of the
Master HPL.
• Strategy: Increase the number of agencies using HMIS and Coordinated Entry. Output:
Maintain a consistent number of licenses and agencies reporting to HMIS.
4
• Strategy: improve the data quality of HMIS users through data entry support, training, and
data reporting. Output; Provide at least 1,500 hours of data quality training, assistance, and
HPL support with HMIS License holders.
ARTICLE IV
NOTICE
Any notice or ether written instrument required or permitted to be delivered under the terms of
this MOU shall be deemed to have been delivered, whether actually received or not, when
deposited in the United States mail, postage prepaid, registered or certified, return receipt
requested, or via electronic mail, hand -delivery or facsimile, addressed or sent to United Way or
the City, as the case may be, at the following addresses:
CITY
City of Denton, Texas
Attn: City Manager
215 E. McKinney
Denton, TX 76201
Sara. liens ie +acityQfdenton.com
United Vijay
Attn: President and CEO
1314 Teasley Lane
Denton, Texas 76205
a !y@ nit_edwaydenton.org
Either party may change its mailing address by sending notice of change of address to the other at
the above address by certified mail, return receipt requested.
ARTICLE V
NO ASSIGNMENT
This MOU is solely between the parties and cannot be assigned to another party without the
express advance written approval of the non -assigning party.
ARTICLE VI
MODIFICATION OF AGREEMENT
No modification of this MOU shall be effective unless it is in writing and signed by both parties
to the MOU.
ARTICLE VII
TERMINATION OF AGREEMENT
Notwithstanding any other provision of this MOU, either party may, for reasons specified below,
terminate this MOU by giving thirty (30) days' advance written notice to the other party.
This MOU may be terminated in whole or in part in the event of either party substantially failing
to fulfill its obligations under this MOU, No such termination will be affected unless the other
party is given (1) written notice (in accordance with Article IV herein) of intent to terminate and
setting forth the reasons specifying the non-performance, and not less than thirty (30) calendar
days to cure the failure; and (2) an opportunity for consultation with the terminating party prior to
termination.
If the MOU is terminated prior to completion of the services to be provided hereunder, United
Way shall immediately cease all services and shall render a final bill for services to the City within
thirty (30) days after the date of termination. Should the City subsequently contract with a third
party for the continuation of services, the third party and United Way shall cooperate in providing
information. United Way shall turn over all documents prepared or fiarnished by United Way
pursuant to this MOU to the City on or before the date of termination but may maintain copies of
such documents for its use. United Way shall refund to City any excess payment for services that
were not rendered within ten working days of the City's request. This includes any sum of money
which has been paid by the City and which the City at any time thereafter determines: has resulted
in overpayment to United Way; or has not been spent strictly in accordance with the terms of this
MOU; or is not supported by adequate documentation to fully justify the expenditure
ARTICLE VIII
GOVERNING LAW .;%ND VENUE
This MOU is subject to, governed by, and shall be construed under the laws of the State of
Texas. Venue of any suit or cause of action arising under this MOU shall be exclusively in
Denton County, Texas.
ARTICLE IX
SEVERABILITY
If any provision of this MOU is found or deemed by a court of competent Jurisdiction to be invalid,
or unenforceable, it shall be considered severable from the remainder of this MOU and shall not
cause the remainder of this MOU to be invalid or unenforceable. In such event, the parties shall
reform this MOU to replace such stricken provision with a valid and enforceable provision which
comes as close as possible to expressing the intention of the parties hereto respecting the stricken
provision.
6
ARTICLE X
TERM OF AGREEMENT
To the extent allowed by state law, this MOU shall be effective from October 1, 2021 and
shall remain in full force and effect until September 30, 2022.
IN WITNESS WIEREOF, the City and the United Way have executed this MOU in duplicate
original counterparts, the City acting by and through its duly -authorized City Manager, and
United 'Way acting by and through its duly -authorized undersigned officer on this the
day of J]ftNt)VeAv 2021.
CITY OF DENTON:
1.14
SARA HENSLEY,
INTERIM CITY MANAGER
ATTEST:
ROSA RIOS,
CITY SECRETARY
APPROVED AS TO LEGAL FORM:
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D ale: 3011-Tw.11.1 108:1 k.09 -06'0 V
MACK REINWAND,
CITY ATTORNEY
BY: "
GARY
Y Old' DENTON COUNTY
& CEO
7
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms
{
Sign ure
Director of Community Services
Title
Community Services
Department
Date Signed: �i