22-02222-022
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME -RULE MUNICIPAL
CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC., FOR
CONSULTING SERVICES RELATED TO THE HIGHWAY SAFETY IMPROVEMENT
PROGRAM (HSIP) DESIGN FOR THE CITY OF DENTON AS SET FORTH IN THE
CONTRACT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (RFQ 7292-005 — PROFESSIONAL SERVICES
AGREEMENT FOR DESIGN SERVICES AWARDED TO KIMLEY-HORN AND ASSOCIATES,
INC., IN THE NOT -TO -EXCEED AMOUNT OF $82,000.00).
WHEREAS, on March 23, 2021, the City Council approved a pre -qualified professional
services list of state certified Transportation Engineers for various improvements and public safety-
related projects within the City of Denton (Ordinance 21-554), and the professional services
provider (the "Provider") mentioned in this ordinance is being selected as the most highly qualified
on the basis of its demonstrated competence and qualifications to perform the proposed professional
services; and
WHEREAS, the fees under the proposed contract are fair and reasonable and are consistent
with, and not higher than, the recommended practices and fees published by the professional
associations applicable to the Provider's profession, and such fees do not exceed the maximum
provided by law; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Manager, or their designee, is hereby authorized to enter into an
agreement with to Kimley-Horn and Associates, Inc., to provide professional consulting services for
the City of Denton, a copy of which is attached hereto and incorporated by reference herein.
SECTION 2. The City Manager, or their designee, is authorized to expend funds as required
by the attached contract.
SECTION 3. The City Council of the City of Denton, hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or their designee.
SECTION 4. The findings in the preamble of this ordinance are incorporated herein by
reference.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
The motion to ap rove this ordinance was made by and
�6
seconded by 6'c A n 2 Cle— This ordinance was passed and approved by
the following vote [ 7
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1:
Brian Beck, District 2: ✓
Jesse Davis, District 3:
Alison Maguire, District 4: �L
Deb Armintor, At Large Place 5:
Paul Meltzer, At Large Place 6: .%
PASSED AND APPROVED this the `-ice day of ��.n uG!� , 2022.
ATTEST:
ROSA RIOS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by Marcella
Lunn
DN: cn=Marcella Lunn, o,
ll j`jj(n� ou=City of Denton,
BY: -* '1�1V'Fi email=marcella.lunn@cityofden
—ton-.ccr c=tt5
Date: 2021.12.09 13:34:41
-06'00'
GERARD HUD PETH, MAYOR
DocuSign Envelope ID: 58AC73FC-BC38-40A6-BECE-24B3997AE5CF
--1
CITY
OF 41
DENTON
Docusign City Council Transmittal Coversheet
PSA
7292-005
File Name
2021 Highway Safety Improvements Program (HSIP) Design
Purchasing Contact
Cori Power
JANUARY 4, 2022
City Council Target Date
Piggy Back Option
Not Applicable
Contract Expiration
NSA
Ordinance
22-022
E
DocuSign Envelope ID: 58AC73FC-BC38-40A6-BECE-24B3997AE5CF
CITY OF DENTON, TEXAS
STANDARD AGREEMENT FOR ENGINEERING RELATED PROFESSIONAL
SERVICES
This AGREEMENT is between the City of Denton, a Texas home -rule municipality
("CITY"), and Kimley-Horn and Associates, Inc., with its corporate office at 421
Fayetteville Street, Suite 600, Raleigh, NC 27601 and authorized to do business in Texas,
("ENGINEER"), for a PROJECT generally described as: 2021 Highway Safety
Improvements Program (HSIP) Design (the "PROJECT").
SECTION 1
Scope of Services
A. The CITY hereby agrees to retain the ENGINEER, and the ENGINEER hereby agrees
to perform, professional engineering services set forth in the Scope of Services
attached hereto as Attachment A. These services shall be performed in connection
with the PROJECT.
B. Additional services, if any, will be requested in writing by the CITY. CITY shall not
pay for any work performed by ENGINEER or its consultants, subcontractors and/or
suppliers that has not been ordered in advance and in writing. It is specifically
agreed that ENGINEER shall not be compensated for any additional work resulting
from oral orders of any person.
SECTION 2
Compensation and Term of Agreement
A. The ENGINEER shall be compensated for all services provided pursuant to this
AGREEMENT in an amount not to exceed $82,000 in the manner and in accordance
with the fee schedule as set forth in Attachment B. Payment shall be considered full
compensation for all labor, materials, supplies, and equipment necessary to
complete the services described in Attachment A.
B. Unless otherwise terminated pursuant to Section 6. D. herein, this AGREEMENT shall
be for a term beginning upon the effective date, as described below, and shall continue
for a period which may reasonably be required for the completion of the PROJECT,
until the expiration of the funds, or completion of the PROJECT and acceptance by the
CITY, whichever occurs first. ENGINEER shall proceed diligently with the PROJECT to
completion as described in the PROJECT schedule as set forth in Attachment D.
SECTION 3
Terms of Payment
Payments to the ENGINEER will be made as follows:
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
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A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation, including but not
limited to meeting the requirements set forth in the PROJECT schedule as set
forth in Attachment D to reasonably substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices for the uncontested performance of the particular
services are due and payable within 30 days of receipt by City.
(3) Upon completion of services enumerated in Section 1, the final payment of any
balance for the uncontested performance of the services will be due within 30
days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested will
be withheld from payment, and the undisputed portion will be paid. The CITY
will exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested in
good faith within 60 days of the amount due, the ENGINEER may, after giving 7
days' written notice to CITY, suspend services under this AGREEMENT until
paid in full. In the event of suspension of services, the ENGINEER shall have
no liability to CITY for delays or damages caused the CITY because of such
suspension of services.
SECTION 4
Obligations of the Engineer
Amendments to Section 4, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative under
this AGREEMENT, providing professional engineering consultation and advice and
furnishing customary services incidental thereto.
B. Standard of Care
The ENGINEER shall perform its services:
(1) with the professional skill and care ordinarily provided by competent engineers
practicing in the same or similar locality and under the same or similar
circumstances and professional license; and
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
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(2) as expeditiously as is prudent considering the ordinary professional skill and
care of a competent engineer.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work to be
performed hereunder. The ENGINEER shall also advise the CITY concerning
the results of same. Such surveys, tests, and investigations shall be furnished
by the CITY, unless otherwise specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points and
sample intervals and at locations other than where observations, exploration,
and investigations have been made. Because of the inherent uncertainties in
subsurface evaluations, changed or unanticipated underground conditions may
occur that could affect the total PROJECT cost and/or execution. These
conditions and cost/execution effects are not the responsibility of the
ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible mylar sheets and electronic files in .pdf format, or as otherwise approved by
CITY, which shall become the property of the CITY. CITY may use such drawings in any
manner it desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the ENGINEER or
its personnel in any way responsible for those duties that belong to the CITY
and/or the CITY's construction contractors or other entities, and do not relieve
the construction contractors or any other entity of their obligations, duties, and
responsibilities, including, but not limited to, all construction methods, means,
techniques, sequences, and procedures necessary for coordinating and
completing all portions of the construction work in accordance with the
AGREEMENT Documents and any health or safety precautions required by
such construction work. The ENGINEER and its personnel have no authority to
exercise any control over any construction contractor or other entity or their
employees in connection with their work or any health or safety precautions.
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
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(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general, if
the work on the PROJECT is being performed in a manner indicating that the
PROJECT, when completed, will be in accordance with the AGREEMENT
Documents, nor shall anything in the AGREEMENT Documents or this
AGREEMENT between CITY and ENGINEER be construed as requiring
ENGINEER to make exhaustive or continuous on-site inspections to discover
latent defects in the work or otherwise check the quality or quantity of the work
on the PROJECT. If the ENGINEER makes on-site observation(s) of a
deviation from the AGREEMENT Documents, the ENGINEER shall inform the
CITY.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth in
the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the AGREEMENT Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the current
available information at the time of preparation, in accordance with
Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility projections,
and schedules for the PROJECT, the ENGINEER has no control over cost or
price of labor and materials; unknown or latent conditions of existing equipment
or structures that may affect operation or maintenance costs; competitive
bidding procedures and market conditions; time or quality of performance by
third parties; quality, type, management, or direction of operating personnel; and
other economic and operational factors that may materially affect the ultimate
PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty
that the CITY's actual PROJECT costs, financial aspects, economic feasibility,
or schedules will not vary from the ENGINEER's opinions, analyses, projections,
or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction progress
payments to the construction contractor will be based on the ENGINEER's knowledge,
information, and belief from selective sampling and observation that the work has
progressed to the point indicated. Such recommendations do not represent that
continuous or detailed examinations have been made by the ENGINEER to ascertain that
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
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the construction contractor has completed the work in exact accordance with the
AGREEMENT Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose the
construction contractor has used the moneys paid; that title to any of the work, materials,
or equipment has passed to the CITY free and clear of liens, claims, security interests, or
encumbrances; or that there are not other matters at issue between the CITY and the
construction contractor that affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information compiled
and furnished by others, and may not always represent the exact location, type of various
components, or exact manner in which the PROJECT was finally constructed. The
ENGINEER is not responsible for any errors or omissions in the information from others
that is incorporated into the record drawings.
I. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after
final payment under this AGREEMENT, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers and
records of the ENGINEER involving transactions relating to this AGREEMENT.
ENGINEER agrees that the CITY shall have access during normal working
hours to all necessary ENGINEER facilities and shall be provided adequate and
appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable advance
notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITY
shall, until the expiration of five (5) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such subconsultant,
involving transactions to the subcontract, and further, that the CITY shall have
access during normal working hours to all subconsultant facilities, and shall be
provided adequate and appropriate work space, in order to conduct audits in
compliance with the provisions of this section together with subsection (3)
hereof. CITY shall give subconsultant reasonable advance notice of intended
audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may be
requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost
of copies at the rate published in the Texas Administrative Code in effect as of
the time copying is performed.
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
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J. INSURANCE
(1) ENGINEER'S INSURANCE
a. Commercial General Liability — the ENGINEER shall maintain
commercial general liability (CGL) and, if necessary, commercial
umbrella insurance with a limit of not less than $1,000,000.00 per each
occurrence with a $2,000,000.00 aggregate. If such Commercial General
Liability insurance contains a general aggregate limit, it shall apply
separately to this PROJECT or location.
The CITY shall be included as an additional insured with all rights
of defense under the CGL, using ISO additional insured
endorsement or a substitute providing equivalent coverage, and
under the commercial umbrella, if any. This insurance shall apply
as primary insurance with respect to any other insurance or self-
insurance programs afforded to the CITY. The Commercial
General Liability insurance policy shall have no exclusions or
endorsements that would alter or nullify: premises/operations,
products/completed operations, contractual, personal injury, or
advertising injury, which are normally contained within the policy,
unless the CITY specifically approves such exclusions in writing.
ii. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the commercial general
liability or commercial umbrella liability insurance maintained in
accordance with this AGREEMENT.
b. Business Auto — the ENGINEER shall maintain business auto liability
and, if necessary, commercial umbrella liability insurance with a limit of
not less than $1,000,000 each accident. Such insurance shall cover
liability arising out of "any auto", including owned, hired, and non -owned
autos, when said vehicle is used in the course of the PROJECT. If the
engineer owns no vehicles, coverage for hired or non -owned is
acceptable.
ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the business auto liability or
commercial umbrella liability insurance obtained by ENGINEER
pursuant to this AGREEMENT or under any applicable auto
physical damage coverage.
c. Workers' Compensation
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 6 of 18
— ENGINEER shall maintain workers
DocuSign Envelope ID: 58AC73FC-BC38-40A6-BECE-24B3997AE5CF
compensation and employers liability insurance and, if necessary,
commercial umbrella liability insurance with a limit of not less than
$100,000.00 each accident for bodily injury by accident or $100,000.00
each employee for bodily injury by disease, with $500,000.00 policy limit.
ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by workers compensation and
employer's liability or commercial umbrella insurance obtained by
ENGINEER pursuant to this AGREEMENT.
d. Professional Liability — ENGINEER shall maintain professional liability, a
claims -made policy, with a minimum of $1,000,000.00 per claim and
aggregate. The policy shall contain a retroactive date prior to the date of
the AGREEMENT or the first date of services to be performed,
whichever is earlier. Coverage shall be maintained for a period of 5 years
following the completion of the AGREEMENT. An annual certificate of
insurance specifically referencing this PROJECT shall be submitted to
the CITY for each year following completion of the AGREEMENT.
(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be attached to this AGREEMENT prior to its
execution.
b. Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, subject to any defense provided by the policy, as its
interests may appear. The term CITY shall include its employees,
officers, officials, agents, and volunteers as respects the contracted
services.
c. Certificate(s) of insurance shall document that insurance coverage
specified in this AGREEMENT are provided under applicable policies
documented thereon.
d. Any failure on part of the CITY to attach the required insurance
documentation hereto shall not constitute a waiver of the insurance
requirements.
e. A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Notice shall be sent
to the respective Department Director (by name), City of Denton, 901
Texas Street, Denton, Texas 76209.
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 7 of 18
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f. Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A:V or greater, in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial strength
and solvency to the satisfaction of Risk Management.
g. Any deductible or self insured retention in excess of $25,000.00 that
would change or alter the requirements herein is subject to approval by
the CITY in writing, if coverage is not provided on a first -dollar basis. The
CITY, at it sole discretion, may consent to alternative coverage
maintained through insurance pools or risk retention groups. Dedicated
financial resources or letters of credit may also be acceptable to the
CITY.
h. Applicable policies shall each be endorsed with a waiver of subrogation
in favor of the CITY as respects the PROJECT.
The CITY shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion; the ENGINEER may
be required to provide proof of insurance premium payments.
j. Lines of coverage, other than Professional Liability, underwritten on a
claims -made basis, shall contain a retroactive date coincident with or
prior to the date of the AGREEMENT. The certificate of insurance shall
state both the retroactive date and that the coverage is claims -made.
k. Coverages, whether written on an occurrence or claims -made basis,
shall be maintained without interruption nor restrictive modification or
changes from date of commencement of the PROJECT until final
payment and termination of any coverage required to be maintained after
final payments.
The CITY shall not be responsible for the direct payment of any
insurance premiums required by this AGREEMENT.
m. Sub consultants and subcontractors to/of the ENGINEER shall be
required by the ENGINEER to maintain the same or reasonably
equivalent insurance coverage as required for the ENGINEER. When
sub consultants/subcontractors maintain insurance coverage,
ENGINEER shall provide CITY with documentation thereof on a
certificate of insurance.
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 8 of 18
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K. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant and not as a
subcontractor, agent, or employee of the CITY. The doctrine of respondeat superior
shall not apply.
L. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of
any existing conflicts of interest or potential conflicts of interest, including personal financial
interest, direct or indirect, in property abutting the proposed PROJECT and business
relationships with abutting property cities. The ENGINEER further acknowledges that it will
make disclosure in writing of any conflicts of interest that develop subsequent to the
signing of this AGREEMENT and prior to final payment under the AGREEMENT.
M. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or suspected,
the ENGINEER will stop its own work in the affected portions of the PROJECT
to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the CITY may
request the ENGINEER to assist in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
N. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published design
criteria and/or current engineering practice standards which the ENGINEER should have
been aware of at the time this AGREEMENT was executed, the ENGINEER shall revise
plans and specifications, as required, at its own cost and expense. However, if design
changes are required due to the changes in the permitting authorities' published design
criteria and/or practice standards criteria which are published after the date of this
AGREEMENT which the ENGINEER could not have been reasonably aware of, the
ENGINEER shall notify the CITY of such changes and an adjustment in compensation will
be made through an amendment to this AGREEMENT.
O. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule developed per
Attachment D to this AGREEMENT.
P. Equal Opportunity
(1) Equal Employment Opportunity: ENGINEER and ENGINEER's agents
City of Denton, Texas
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shall engage in any discriminatory employment practice. No person shall, on
the grounds of race, sex, sexual orientation, age, disability, creed, color, genetic
testing, or national origin, be refused the benefits of, or be otherwise subjected
to discrimination under any activities resulting from this AGREEMENT.
(2) Americans with Disabilities Act (ADA) Compliance: ENGINEER and
ENGINEER's agents shall not engage in any discriminatory employment
practice against individuals with disabilities as defined in the ADA.
SECTION 5
Obligations of the City
Amendments to Section 5, if any, are included in Attachment C.
A. City -Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the information
provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services. The CITY will perform, at no cost to the
ENGINEER, such tests of equipment, machinery, pipelines, and other components of the
CITY's facilities as may be required in connection with the ENGINEER's services. The
CITY will be responsible for all acts of the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and
pay for all advertisements for bids; permits and licenses required by local, state, or federal
authorities; and land, easements, rights-of-way, and access necessary for the
ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney, insurance
counselor, accountant, auditor, bond and financial advisors, and other consultants as the
CITY deems appropriate; and render in writing decisions required by the CITY in a timely
manner in accordance with the PROJECT schedule prepared in accordance with
Attachment D.
E. Prompt Notice
City of Denton, Texas
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Revised Date: 9/6/18
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The CITY will give prompt written notice to the ENGINEER whenever CITY observes or
becomes aware of any development that affects the scope or timing of the ENGINEER's
services or of any defect in the work of the ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos containing
materials, or conditions, and that ENGINEER had no prior role in the
generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge, release
or escape of hazardous substances, contaminants, or asbestos is a result of
ENGINEER's negligence or if ENGINEER brings such hazardous substance,
contaminant or asbestos onto the PROJECT.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article IV.E.
regarding the ENGINEER's Personnel at Construction Site, and provisions providing for
contractor indemnification of the CITY and the ENGINEER for contractor's negligence.
H. Contractor Claims and Third -Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees, and
subcontractors, for any claim arising out of, in connection with, or
resulting from the engineering services performed. Only the CITY
will be the beneficiary of any undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third -party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third -party beneficiary rights under this AGREEMENT.
(4) Nothing contained in this Section H. shall be construed as a waiver of any right
City of Denton, Texas
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Revised Date: 9/6/18
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the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY may secure Builders Risk/installation insurance at the replacement
cost value of the PROJECT. The CITY may provide ENGINEER a copy of the
policy or documentation of such on a certificate of insurance.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or requested
assistance to support, prepare, document, bring, defend, or assist in litigation undertaken
or defended by the CITY. In the event CITY requests such services of the ENGINEER, this
AGREEMENT shall be amended or a separate agreement will be negotiated between the
parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services in this
AGREEMENT. If such changes affect the ENGINEER's cost of or time required for
performance of the services, an equitable adjustment will be made through an amendment
to this AGREEMENT with appropriate CITY approval.
SECTION 6
General Legal Provisions
Amendments to Section 6, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a
written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of service for this
PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by
the CITY or by others acting through or on behalf of the CITY of any such instruments of
service without the written permission of the ENGINEER will be at the CITY's sole risk.
The CITY shall own the final designs, drawings, specifications and documents.
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 12 of 18
DocuSign Envelope ID: 58AC73FC-BC38-40A6-BECE-24B3997AE5CF
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused by acts of
God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER
that prevent ENGINEER's performance of its obligations hereunder.
D. Termination
(1) This AGREEMENT may be terminated:
a. by the City for its convenience upon 30 days' written notice to
ENGINEER.
b. by either the CITY or the ENGINEER for cause if either party fails
substantially to perform through no fault of the other and the
nonperforming party does not commence correction of such
nonperformance within 5 days' written notice or thereafter fails to
diligently complete the correction.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a. Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ENGINEER'S work product;
b. Out-of-pocket expenses for purchasing electronic data files and other
data storage supplies or services;
c. The time requirements for the ENGINEER'S personnel to document the
work underway at the time of the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to the
CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for the
convenience of the CITY. In the event of such suspension, delay, or interruption, an
equitable adjustment in the PROJECT's schedule, commitment and cost of the
ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be
made.
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 13 of 18
DocuSign Envelope ID: 58AC73FC-BC38-40A6-BECE-24B3997AE5CF
F. Indemnification
IN ACCORDANCE WITH TEXAS LOCAL GOVERNMENT CODE SECTION 271.904,
THE ENGINEER SHALL INDEMNIFY OR HOLD HARMLESS THE CITY AGAINST
LIABILITY FOR ANY DAMAGE COMMITTED BY THE ENGINEER OR ENGINEER'S
AGENT, CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICH
THE ENGINEER. EXERCISES CONTROL TO THE EXTENT THAT THE DAMAGE IS
CAUSED BY OR RESULTING FROM AN ACT OF NEGLIGENCE, INTENTIONAL
TORT, INTELLECTUAL PROPERTY INFRINGEMENT, OR FAILURE TO PAY A
SUBCONTRACTOR OR SUPPLIER. CITY IS ENTITLED TO RECOVER ITS
REASONABLE ATTORNEY'S FEES IN PROPORTION TO THE ENGINEER'S
LIABILITY.
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior written
consent of the other party.
H. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue for any
litigation related to this AGREEMENT shall be Denton County, Texas.
Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability
will not affect any other provision, and this AGREEMENT shall be construed as if such
invalid, illegal, or unenforceable provision had never been contained herein. Sections 5.F.,
6.B., 6.D., 6.F., 6.H., and 6.1. shall survive termination of this AGREEMENT for any cause.
J. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws and
regulations and with all City ordinances and regulations which in any way affect this
AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws
ordinances and regulations which may exist or may be enacted later by governing bodies
having jurisdiction or authority for such enactment. No plea of misunderstanding or
ignorance thereof shall be considered. ENGINEER AGREES TO DEFEND, INDEMNIFY
AND HOLD HARMLESS CITY AND ALL OF ITS OFFICERS, AGENTS AND
EMPLOYEES FROM AND AGAINST ALL CLAIMS OR LIABILITY ARISING OUT OF
THE VIOLATION OF ANY SUCH ORDER, LAW, ORDINANCE, OR REGULATION,
WHETHER IT BE BY ITSELF OR ITS EMPLOYEES.
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 14 of 18
DocuSign Envelope ID: 58AC73FC-BC38-40A6-BECE-24B3997AE5CF
K. Immigration Nationality Act
ENGINEER shall verify the identity and employment eligibility of its employees who
perform work under this AGREEMENT, including completing the Employment Eligibility
Verification Form (1-9). Upon request by CITY, ENGINEER shall provide CITY with
copies of all 1-9 forms and supporting eligibility documentation for each employee who
performs work under this AGREEMENT. ENGINEER shall adhere to all Federal and
State laws as well as establish appropriate procedures and controls so that no services
will be performed by any ENGINEER employee who is not legally eligible to perform
such services. ENGINEER. SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY ENGINEER, ENGINEER'S EMPLOYEES, SUBCONTRACTORS,
AGENTS, OR LICENSEES. CITY, upon written notice to ENGINEER, shall have the
right to immediately terminate this AGREEMENT for violations of this provision by
ENGINEER.
L. Prohibition On Contracts With Companies Boycotting Israel
ENGINEER acknowledges that in accordance with Chapter 2270 of the Texas
Government Code, CITY is prohibited from entering into a contract with a company for
goods or services unless the contract contains a written verification from the company
that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to
those terms in Section 808.001 of the Texas Government Code. By signing this
AGREEMENT, ENGINEER certifies that ENGINEER'S signature provides written
verification to the CITY that ENGINEER: (1) does not boycott Israel; and (2) will
not boycott Israel during the term of the AGREEMENT. Failure to meet or maintain
the requirements under this provision will be considered a material breach.
M. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or
a Foreign Terrorist Organization
Section 2252 of the Texas Government Code restricts CITY from contracting with
companies that do business with Iran, Sudan, or a foreign terrorist organization. By
signing this AGREEMENT, ENGINEER certifies that ENGINEER'S signature
provides written verification to the CITY that ENGINEER, pursuant to Chapter
2252, is not ineligible to enter into this AGREEMENT and will not become
ineligible to receive payments under this AGREEMENT by doing business with
Iran, Sudan, or a foreign terrorist organization. Failure to meet or maintain the
requirements under this provision will be considered a material breach.
N. Certificate of Interested Parties Electronic Filing
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908
of the Government Code. The law states that the City may not enter into this contract
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 15 of 18
DocuSign Envelope ID: 58AC73FC-BC38-40A6-BECE-24B3997AE5CF
unless the Contractor submits a disclosure of interested parties (Form 1295) to the City
at the time the Engineer submits the signed contract. The Texas Ethics Commission
has adopted rules requiring the business entity to file Form 1295 electronically with the
Commission.
Engineer will be required to furnish a Certificate of Interest Parties before the contract is
awarded, in accordance with Government Code 2252.908.
The contractor shall:
1. Log onto the State Ethics Commission Website at:
https://www.eth ics.state.tx.us/whatsnew/elf_i nfo_form 1295. htm
2. Register utilizing the tutorial provided by the State
3. Print a copy of the completed Form 1295
4. Enter the Certificate Number on page 2 of this contract.
5. Complete and sign the Form 1295
6. Email the form to purchasing@cityofdenton.com with the contract number in the
subject line. (EX: Contract 1234 — Form 1295)
The City must acknowledge the receipt of the filed Form 1295 not later than the 30th
day after Council award. Once a Form 1295 is acknowledged, it will be posted to the
Texas Ethics Commission's website within seven business days.
O. Prohibition Against Personal Interest In Contracts
No officer, employee, independent consultant, or elected official of the City who is
involved in the development, evaluation, or decision-making process of the performance
of any solicitation shall have a financial interest, direct or indirect, in the Contract
resulting from that solicitation as defined in the City's Ethic Ordinance 18-757 and in the
City Charter chapter 2 article XI(Ethics). Any willful violation of this section shall
constitute impropriety in office, and any officer or employee guilty thereof shall be
subject to disciplinary action up to and including dismissal. Any violation of this
provision, with the knowledge, expressed or implied, of the Contractor shall render the
Contract voidable by the City. The Engineer shall complete and submit the City's
Conflict of Interest Questionnaire.
P. Agreement Documents
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, which supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. This AGREEMENT may be
executed in one or more counterparts and each counterpart shall, for all purposes, be
deemed an original, but all such counterparts shall together constitute but one and the
same instrument. The following attachments and schedules are hereby made a part of
this AGREEMENT:
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 16 of 18
DocuSign Envelope ID: 58AC73FC-BC38-40A6-BECE-24B3997AE5CF
Attachment A - Scope of Services
Attachment B - Compensation
Attachment C - Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
These documents make up the AGREEMENT documents and what is called for by one
shall be as binding as if called for by all. In the event of an inconsistency or conflict in
any of the provisions of the AGREEMENT documents, the inconsistency or conflict shall
be resolved by giving precedence first to the written AGREEMENT then to the
AGREEMENT documents in the order in which they are listed above.
Duly executed by each party's designated representative to be effective on the date
subscribed by the City Manager.
ENGINEER
DuSigned by:
Fi;a-d
BY:
kuMMED SIGNATURE
Printed Name: Scott Arnold
Title: vice President
817 335 6511
PHONE NUMBER
scott.arnold@kimley-horn.com
EMAIL ADDRESS
2022 -
TEXAS ETHICS COMMISSION
1295 CERTIFICATE NUMBER
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 17 of 18
CITY OF DENTON, TEXAS
BY: [—Signed by:
Sz H
5236DB296270423...
SARA HENSLEY, INTERIM CITY MANAGER
ATTEST:
ROSA RIOS, CITY SECRETARY
ElICSCMCK175493
DocuSigned by:
BY: a1.c P�:"
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APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
DocuSigned by:
BY: tp ,
DocuSiyn Envelope ID: 58AC73FC-BC38-40A6-BECE-24B3997AE5CF
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations and
business terms.
DocuSlg ne d by:
�cce� ��vwr Rebecca Di vi ney
PRINTED NAME
Director of Capital Projects/City Engineer
TITLE
Capital Projects/Engineering
DEPARTMENT
City of Denton, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 9/6/18
Page 18 of 18
DocuSign Envelope ID: 58AC73FC-BC38-4OA6-BECE-24B3997AE5CF
ATTACHMENT A
DESIGN SERVICES FOR
2021 HIGHWAY SAFETY IMPROVEMENTS PROGRAM (HSIP) DESIGN PROJECT
ATTACHMENT "A"
Scope for Engineering Design Related Services for:
2021 Highway Safety Improvement Program (HSIP) Design
The ENGINEER will perform its services pursuant to the requirements delineated below. Services under
this attachment consist of engineering services for the preparation of preliminary, final plans, and
construction phase for improvements approved under TxDOT 2021 HSIP program at following two
locations:
• West Oak Street at Thomas St
• W Hickory St at Ave A/Fry St.
Project Understanding
ENGINEER will provide engineering services for the design of a traffic signal at West Hickory Street and
Ave A/ Fry St and a pedestrian hybrid beacon at the intersection of West Oak Street and Thomas Street.
The ENGINEER will develop plans for the proposed improvements consisting of signal poles including
pedestrian poles, controller, curb ramps and crosswalk for the pedestrian accommodations at these
intersections. Following is our understanding of the project.
• The above specified locations are approved for the TxDOT Funding
• The traffic signal and PHB installation is approved by TxDOT.
• CITY is looking to install/update curb ramps and push buttons as necessary to bring it to
ADA compliance.
• Roadway and pedestrian lighting evaluations are not required.
■ TDLR review will be required.
• These projects will be TxDOT let and services for bidding and construction phase is required.
• The project will require environmental clearance.
■ The project will also be expected to have one public meeting.
■ The project will not require any permanent easement and temporary construction easement.
• Environmental clearance will be completed by TxDOT. Engineer will only provide EPIC and
SW3P sheets with design for TxDOT to complete environmental process
Work under this agreement consists of project management, topographic survey, conceptual
design, preliminary and final design, bid phase services, and construction phase services. The
work also includes assisting CITY with the project letting.
WORK TO BE PERFORMED
Task 1.
Design Management
Task 2.
Preliminary Design (60%)
Task 3.
Final Design (90% and 100%)
Task 4.
Topographic Survey Services
Task 5.
Bidding Phase Services
Task 6.
Construction Phase Services
Task 7.
TDLR Permitting
City of Denton, Texas
Attachment A
Page 1 of 10
DocuSign Envelope ID: 58AC73FC-BC38-4OA6-BECE-24B3997AE5CF
ATTACHMENT A
DESIGN SERVICES FOR
2021 HIGHWAY SAFETY IMPROVEMENTS PROGRAM (HSIP) DESIGN PROJECT
TASK 1. DESIGN MANAGEMENT.
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of
ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate
effectively, coordinate internally and externally as needed, and proactively address issues with
the CITY's Project Manager and others as necessary to make progress on the work.
1.1. Managing the Team:
• Lead, manage and direct design team activities
■ Ensure Quality Control / Quality Assurance (QC/QA) is practiced in performance of
the work.
• Communicate internally among team members
• Task and allocate team resources
1.2. Communications and Reporting:
• Attend a pre -design project kickoff/charter meeting with City staff to confirm and
clarify scope, understand CITY's objectives, and ensure economical and functional
designs that meet CITY's requirements.
• Attend one (1) field meetings with CITY representatives prior to the 60% submittal.
• Conduct and document monthly project update meetings with CITY's Project
Manager and CITY staff.
• Conduct review meetings with CITY at the end of each design phase.
• Conduct QC/QA reviews and document those activities.
• Prepare invoices and submit monthly in the format requested by the CITY.
• Prepare and submit monthly project status reports in the format provided by the
CITY.
• Prepare and submit baseline project schedule initially, and project schedule updates
with a schedule narrative monthly.
• Coordinate with other agencies and entities as necessary for the design of the
proposed infrastructure, and provide and obtain information needed to prepare the
design
• With respect to coordination with permitting authorities, ENGINEER shall
communicate with permitting authorities such that their regulatory requirements are
appropriately reflected in the designs. ENGINEER shall work with regulatory
authorities to obtain approval of the designs, and make changes necessary to meet
their requirements, as part of the design scope.
City of Denton, Texas
Attachment A
Page 2 of 10
DocuSign Envelope ID: 58AC73FC-BC38-4OA6-BECE-24B3997AE5CF
ATTACHMENT A
DESIGN SERVICES FOR
2021 HIGHWAY SAFETY IMPROVEMENTS PROGRAM (HSIP) DESIGN PROJECT
ASSUMPTIONS
• One (1) pre -design project kickoff/chartering meeting
• One (1) field review meeting
• Three (3) plan review meetings
• Project design phase is estimated to be four (4) months
• Nine (9) monthly updates of project status reports and project schedule
DELIVERABLES
• Meeting summaries with action items
■ Baseline design schedule
• Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes
• Monthly project status reports
■ Monthly invoices
TASK 2. PRELIMINARY DESIGN (60 PERCENT).
Preliminary plans and specifications shall be submitted to CITY per the approved Project
Schedule.
The purpose of the preliminary design is for the ENGINEER to identify, develop, communicate
through the defined deliverables, and recommend the design concept that successfully addresses
the design problem, and to obtain the CITY's endorsement of this concept.
ENGINEER will develop the preliminary design of the infrastructure as follows.
2.1. Data Collection
• In addition to data obtained from the CITY, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the project.
ENGINEER will also identify and seek to obtain data for existing conditions that may
impact the project including; utilities, agencies (CITY, TxDOT, etc), CITY Master
Plans, and property ownership as available from the Tax Assessor's office.
• The ENGINEER will consult with the CITY's Public Works Department, public
utilities, private utilities, and government agencies to determine the approximate
location of above and underground utilities, and other facilities (current and future)
that have an impact or influence on the project.
2.2. Utility Clearance
• ENGINEER will develop the design of CITY facilities to avoid or minimize conflicts
with existing utilities, and where known and possible consider potential future
City of Denton, Texas
Attachment A
Page 3 of 10
DocuSign Envelope ID: 58AC73FC-BC38-4OA6-BECE-24B3997AE5CF
ATTACHMENT A
DESIGN SERVICES FOR
2021 HIGHWAY SAFETY IMPROVEMENTS PROGRAM (HSIP) DESIGN PROJECT
utilities in designs. Where conflicts cannot be avoided, coordination of Utility
Conflicts will begin at the Conceptual Design phase.
In the case of a public utility conflict, the ENGINEER will design CITY facilities to
avoid or minimize conflicts with existing utilities, and where known and possible
consider potential future utilities in designs.
2.3. The Preliminary Design Package shall consist of the following:
• Preliminary cover and index of sheets including project limits, area location map and
beginning and end station limits.
• Quantity Summary page.
• Existing topography of the project area which shall include existing ROW, existing
curbs, sidewalks, and curb ramps.
• Conceptual plan sheets showing existing and proposed improvements including curb
ramps, signal poles, foundations, conduit, service connection, controller etc. The
preliminary plans also include existing and proposed ROW, existing and proposed
drainage structures, and CITY owned and franchise utilities.
■ Documentation of key design decisions.
• Opinion of probable construction cost (OPCC).
2.4. Constructability Review
• After 60% percent submittal with the CITY, the ENGINEER shall schedule and
attend a project site visit with the CITY Project Manager and CITY staff to walk the
project. The ENGINEER shall summarize the comments from the field visit and
submit this information to the CITY in writing.
ASSUMPTIONS
■ Three (3) sets of l l"x17" size plans will be delivered to CITY for the 60% design.
ENGINEER shall not proceed with Final Design activities without written approval
by the CITY of the Conceptual Design Package.
• The Engineer has no control over the cost of labor, materials, equipment, or over the
Contractor's methods of determining prices or over competitive bidding or market
conditions. Opinions of probable costs provided herein are based on the information
known to Engineer at this time and represent only the Engineer's judgment as a
design professional familiar with the construction industry. The Engineer cannot and
does not guarantee that proposals, bids, or actual construction costs will not vary from
its opinions of probable costs.
City of Denton, Texas
Attachment A
Page 4 of 10
DocuSign Envelope ID: 58AC73FC-BC38-4OA6-BECE-24B3997AE5CF
ATTACHMENT A
DESIGN SERVICES FOR
2021 HIGHWAY SAFETY IMPROVEMENTS PROGRAM (HSIP) DESIGN PROJECT
DELIVERABLES
• Preliminary Design drawings
• OPCC
• Key Design Decision Documents
TASK 3. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION
DOCUMENTS (100 PERCENT).
Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as follows:
• Final draft construction plans (90%) including specifications shall be submitted to
CITY per the approved Project Schedule.
• Following a 90% construction plan review meeting with the CITY, the ENGINEER
shall submit Final Plans (100%) to the CITY per the approved Project Schedule.
Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in
State of Texas.
■ A Quantity Summary page will be included in both the 90% and 100% design
packages. Each design sheet of those packages shall include a quantity take off table.
• The ENGINEER shall submit an OPCC with both the 90% and 100% design
packages. This estimate shall use CITY's bid items.
ASSUMPTIONS
• Three (3) sets of 11"x17" size drawings will be delivered for the 90% Design
package.
• Three (3) sets of 11"x17" size drawings will be delivered for the 100% Design
package.
DELIVERABLES
90% construction plans.
100% construction plans and applicable letting forms and documents.
Detailed OPCC including summaries of bid items and quantities using CITY's
standard bid items and format.
Original 11"x17" size cover mylar for the signatures of authorized CITY officials.
TASK 4. TOPOGRAPHIC SURVEY SERVICES.
ENGINEER will provide survey support as follows.
4.1 Design Survey
• ENGINEER will perform field surveys to collect horizontal and vertical elevations
and other information needed by ENGINEER in design and preparation of plans for
City of Denton, Texas
Attachment A
Page 5 of 10
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ATTACHMENT A
DESIGN SERVICES FOR
2021 HIGHWAY SAFETY IMPROVEMENTS PROGRAM (HSIP) DESIGN PROJECT
the project. Information gathered during the survey shall consist of topographic data,
elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of
buried utilities, structures, trees (measure caliper, identify overall canopy, and have
qualified arborist identify species of trees), and other features relevant to the final
plan sheets. Existing drainage at intersections will be verified by field surveys. Spot
elevations will be shown on intersection layouts with cross slope to fit intersecting
grade lines.
The minimum survey information to be provided on the plans shall consist of the
following:
— A Project Control Sheet, showing ALL Control Points, used or set while
gathering data. Generally, on a scale of not less than 1:400:
— The following information about each Control Point;
a. Identified (Existing. CITY Monument #8901, PK Nail, 5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate system, and a referred
bearing base. Z coordinate on CITY Datum only.
c. Descriptive Location.
— Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same
coordinate system, as the Control.
— No less than two horizontal bench marks, per line or location.
— Bearings given on all proposed centerlines, or baselines.
— Station equations relating utilities to paving, when appropriate.
ASSUMPTIONS
Survey will extend approximately 10 feet beyond the outside limits of existing curb
ramps. The survey will stop at the building faces and extend 10 feet beyond existing
curb line on to the pavement surface.
DELIVERABLES
• Drawing of the project layout with dimensions and coordinate list.
TASK. 5. BIDDING PHASE SERVICES
ENGINEER will complete the following tasks for the bidding phase of the project.
5.1. Bidding Support
• Prepare project manual and construction specifications for project bidding.
• Attend pre-bid meeting and bid opening meeting
■ Assist with bidder questions
City of Denton, Texas
Attachment A
Page 6 of 10
DocuSign Envelope ID: 58AC73FC-BC38-40A6-BECE-24B3997AE5CF
ATTACHMENT A
DESIGN SERVICES FOR
2021 HIGHWAY SAFETY IMPROVEMENTS PROGRAM (HSIP) DESIGN PROJECT
• Prepare bid tabulations for the bid received to check the accuracy as necessary.
ASSUMPTIONS
• Two (2) meetings are assumed.
DELIVERABLES
• Bid Tabulation for received bids
TASK 6. CONSTRUCTION PHASE SERVICES.
ENGINEER will support the construction phase of the project as follows.
6.1. Construction Support
• The ENGINEER shall attend the preconstruction conference.
Visits to Site and Observation of Construction. ENGINEER will make up to ten (10)
visits as directed by CITY in order to observe the progress of the work. Such
observations will not be exhaustive or extend to every aspect of Contractor's work.
Observations will to be limited to spot checking, selective measurement, and similar
methods of general observation. Based on information obtained during site visits,
ENGINEER will evaluate whether Contractor's work is generally proceeding in
accordance with the Contract Documents, and ENGINEER will keep CITY informed
of the general progress of the work.
ENGINEER will not supervise, direct, or have control over Contractor's work, nor
shall ENGINEER have authority to stop the Work or have responsibility for the
means, methods, techniques, equipment choice and usage, schedules, or procedures of
construction selected by Contractor, for safety programs incident to Contractor's
work, or for any failure of Contractor to comply with any laws. ENGINEER does not
guarantee the performance of any Contractor and has no responsibility for
Contractor's failure to perform its work in accordance with the Contract Documents.
• Clarifications and Interpretations. ENGINEER will respond to reasonable and
appropriate Contractor requests for information and issue necessary clarifications and
interpretations of the Contract Documents. Any orders authorizing variations from the
Contract Documents will be made by CITY or TxDOT.
Shop Drawings and Samples. ENGINEER will review and approve or take other
appropriate action in respect to Shop Drawings and Samples and other data which
Contractor is required to submit, but only for conformance with the information given
in the Contract Documents. Such review and approvals or other action will not extend
to means, methods, techniques, equipment choice and usage, schedules, or procedures
of construction or to related safety programs.
• Substantial Completion. ENGINEER will, after notice from Contractor that it
considers the Work ready for its intended use, in company with City, TxDOT, and
Contractor, conduct a site visit to determine if the Work is substantially complete.
City of Denton, Texas
Attachment A
Page 7 of 10
DocuSign Envelope ID: 58AC73FC-BC38-4OA6-BECE-24B3997AE5CF
ATTACHMENT A
DESIGN SERVICES FOR
2021 HIGHWAY SAFETY IMPROVEMENTS PROGRAM (HSIP) DESIGN PROJECT
Work will be considered substantially complete following satisfactory completion of
all items with the exception of those identified on a final punch list.
• Final Notice of Acceptability of the Work. ENGINEER will conduct a final site visit
to determine if the completed Work of Contractor is generally in accordance with the
Contract Documents and the final punch list.
ASSUMPTIONS
• Four (4) site visits are assumed.
Two (2) submittal reviews are assumed.
• Four (4) RFI's are assumed.
DELIVERABLES
Response to Contractor's Request for Information
Review of shop drawings
Final Punch List items
TASK 7. TDLR PERMITTING.
ENGINEER will provide permitting support for the CITY to obtain any and all agreements
and/or permits normally required for a project of this size and type, as follows
7.1 Texas Department of Licensing and Regulation (TDLR)
• Identify and analyze the requirements of the Texas Architectural Barriers Act,
Chapter 68 Texas Administrative Code, and become familiar with the governmental
authorities having jurisdiction to approve the design of the Project.
■ ENGINEER is responsible for providing plans that are in compliance with TDLR
requirements.
• Submit construction documents to the TDLR
• Completing all TDLR forms/applications necessary
• Obtain the Notice of Substantial Compliance from the TDLR
• Request an inspection from TDLR or a TDLR locally approved Registered
Accessibility Specialist no later than 30 calendar days after construction substantial
completion. Advise the CITY in writing of the results of the inspection.
• Responding to agency comments and requests
• All costs associated with TDLR plan review and inspections are to be paid by the
ENGINEER during the course of the project.
ASSUMPTIONS
City of Denton, Texas
Attachment A
Page 8 of 10
DocuSign Envelope ID: 58AC73FC-BC38-40A6-BECE-24B3997AE5CF
ATTACHMENT A
DESIGN SERVICES FOR
2021 HIGHWAY SAFETY IMPROVEMENTS PROGRAM (HSIP) DESIGN PROJECT
■ Permit preparation will begin after approval of the Final Design.
• One (1) on-site meeting for the final TDLR inspection is assumed.
DELIVERABLES
A. Copies of Permit Applications
B. Copies of Approved Permits
ADDITIONAL SERVICES NOT INCLUDED IN TIIE EXISTING SCOPE OF
SERVICES
Additional Services not included in the existing Scope of Services — CITY and ENGINEER
agree that the following services are beyond the Scope of Services described in the tasks above.
However, ENGINEER can provide these services, if needed, upon the CITY's written request.
Any additional amounts paid to the ENGINEER as a result of any material change to the Scope
of the Project shall be agreed upon in writing by both parties before the services are performed.
These additional services include the following:
• Sub -surface Utility Engineering (SUE)
• Roadway design and drainage design
• Preparation of ROW acquisition or easement documents.
• Negotiation of easements or property acquisition.
• Additional traffic analysis including crash research, analysis and crash exhibit
• Landscaping and Irrigation Design
• Environmental permitting or studies
• Submittal and permitting fees
• Color renderings and graphics
■ Services related to development of the CITY's project financing and/or budget.
• Construction management and inspection services
• Performance of materials testing or specialty testing services.
■ Services necessary due to the default of the Contractor.
■ Services related to damages caused by fire, flood, earthquake or other acts of God.
• Services related to warranty claims, enforcement and inspection after final
completion.
• Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
City of Denton, Texas
Attachment A
Page 9 of 10
DocuSign Envelope ID: 58AC73FC-BC38-40A6-BECE-24B3997AE5CF
ATTACHMENT A
DESIGN SERVICES FOR
2021 HIGHWAY SAFETY IMPROVEMENTS PROGRAM (HSIP) DESIGN PROJECT
Performance of miscellaneous and supplemental services related to the project as
requested by the CITY.
FEE AND EXPENSES
The ENGINEER will perform the services in Tasks 1 — 7 for the total lump sum fee of $82,000.00. All
permitting, application, and similar project fees will be paid directly by the CITY.
Lump sum fees will be invoiced monthly based upon the overall percentage of services performed.
Payment will be due within 30 days of your receipt of the invoice and should include the invoice number
and the ENGINEER project number.
City of Denton, Texas
Attachment A
Page 10 of 10
DocuSign Envelope ID: 58AC73FC-BC38-4OA6-BECE-24B3997AE5CF
ATTACHMENT B
COMPENSATION FOR
2021 HIGHWAY SAFETY IMPROVEMENTS PROGRAM (HSIP1 DESIGN PROJECT
ATTACHMENT "B"
Compensation for Engineering Design Related Services for:
2021 Highway Safety Improvement Program (HSIP) Design
Total compensation for the ENGINEER contemplated under the terms of this agreement shall be
lump sum total not -to -exceed $82,000 for all services including reimbursable expenses. The CITY
shall compensate the ENGINEER as follows:
The total compensation for Task 1— Task 7 shall be on a lump sum basis and not to exceed $82,400.
Progress payments for shall be paid monthly based on the actual work satisfactorily completed per
month.
• Task 1—
Design Management
$ 8,000
• Task 2
— Preliminary Design (60 Percent)
$ 18,000
• Task 3
— Final Design (90 Percent and 100 Percent)
$ 35,000
• Task 4
— Topographic Survey Services
$ 10,000
• Task 5
— Bidding Phase
$ 3,000
• Task 6
— Construction Phase Services
$ 6,000
• Task 7 — TDLR Permitting
$ 2,000
Sub -total: $ 82,000
Grand Total $82,000
ENGINEER will not exceed the total maximum fee shown without authorization from the CITY.
Individual task amounts are provided for budgeting purposes only.
All permitting, application, and similar project fees will be paid directly by the CITY.
Payment will be due within 30 days of your receipt of the invoice and should include the invoice
number and ENGINEER project number.
City of Denton, Texas
Attachment B
Page 1 of 1
DocuSign Envelope ID: 58AC73FC-BC38-40A6-BECE-24B3997AE5CF
ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Design Services for
2021 Highway Safety Improvement Program (HSIP) Design
No modifications to the Standard Agreement are necessary for this project.
City of Denton, Texas
Page I of 1
DocuSign Envelope ID: 58AC73FC-BC38-40A6-BECE-24B3997AE5CF
Attachment "D"
2021 Highway Safety Improvement Program (HSIP) Design
Kimley-Horn and Associates, Inc.
TASK START DATE
Project Initiation
Design Notice to Proceed
Nov -21
Nov -21
Design
Data Collection/Survey
Nov -21
Dec -21
60% Submittal
Dec -21
Feb -22
City Review
Feb -22
Mar -22
90% Submittal
Mar -22
May -22
City Review
May -22
May -22
TxDOT Review
May -22
Jun -22
Final Design Submittal
Jun -22
Jul -22
Bid Package Submittal
Jul -22
Aug -22
TxDOT Review
Aug -22
Dec -22
Bidding
Bid Advertisement
Dec -22
Jan -23
Contractor Selection
Jan -23
Mar -23
IConctractor Notice to Proceed Mar -23
ction
n Mar -23 Sep -23
Due to the everchanging circumstances surrounding the COVID-19 Virus, situations may arise
during the performance of this Agreement that affect availability of resources and staff of Kimley-
Horn, the client, other consultants, and public agencies. There could be changes in anticipated
delivery times, jurisdictional approvals, and project costs. Kimley-Horn will exercise reasonable
efforts to overcome the challenges presented by current circumstances, but Kimley-Horn will not be
liable to Client for any delays, expenses, losses, or damages of any kind arising out of the impact of
the COVID-19 Virus.
DocuSign Envelope ID: 58AC73FC-BC38-40A6-BECE-2463997AE5CF
Exhi bi t CIQ
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing lousiness with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the
date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
Name of vendor who has a business relationship with local governmental entity. Ki ml ey-Horn and Associates, Inc.
2 ❑
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 71 business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.
3 1 Name of local government officer about whom the information in this section is being disclosed.
n/a
Name of Officer
This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship
as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
❑ ❑
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer
named in this section AND the taxable income is not received from the local governmental entity?
Yes E-1 No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an
officer or director, or holds an ownership of one percent or more?
❑ ❑
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
n/a
4❑x 1 have no Conflict of Interest to disclose.
5 DocuSigned by:
12/7/2021
Si WfWff&%ng business with the governmental entity Date