22-218ORDINANCE NO. 22-2 18
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, AUTHORIZING THE APPROVAL OF A THIRD AMENDMENT TO APROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON ANDMATRIX DESIGN GROUP, INC., AMENDING THE CONTRACT APPROVED BY CITY
COUNCIL ON JANUARY 5, 2021, IN THE NOT-TO-EXCEED AMOUNT OF $91,920.00;AMENDED BY AMENDMENTS 1 AND 2 APPROVED BY PURCHASING; SAID THIRDAMENDMENT TO PROVIDE ADDITIONAL PROFESSIONAL SERVICES FOR THEDEVELOPMENT SERVICES DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF
FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 7416 – PROVIDINGFOR AN ADDITIONAL THIRD AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED
$29,737.00, WITH THE TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $144,637.00).
WHEREAS, on January 5, 202 1, by Ordinance No. 20-2578, the City awarded a contract to
Matrix Design Group, Inc., in the amount of $91,920.00, to provide professional services for the
preparation of a Comprehensive Plan Evaluation Report and to update the Comprehensive Plan for
the Development Services Department; and
WHEREAS, on September 10, 2021, Purchasing awarded a First Amendment to Matrix
Design Group, Inc., in the amount of $10,680.00, for additional professional services for the
Development Services Department; and
WHEREAS, on January 13, 2022, Purchasing awarded a Second Amendment to Matrix
Design Group, Inc., in the amount of $12,300.00, for additional professional services for the
Development Services Department; and
WHEREAS, the additional fees under the proposed Third Amendment are fair and
reasonable and are consistent with, and not higher than, the recommended practices and fees
applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law;NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The Third Amendment, increasing the amount of the contract between the City
and Matrix Design Group, Inc., which is on file in the office of the Purchasing Agent, in the amount
of Twenty-Nine Thousand Seven Hundred Thirty-Seven ($29,737.00) Dollars, is hereby approved
and the expenditure of funds therefor is hereby authorized in accordance with said amendment
which shall be attached hereto. The total contract amount increases to $144,637.00.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was made by d\{rsD .., Ha,,,,1 rr and
seconded by Br \ A„ ' Bec k . This ordinan; =;passmpniiMy thefollowing vote L-Z - a :
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:Vicki Byrd, District 1 :
Brian Beck, District 2:
Jesse Davis, District 3 :
Alison Maguire, District 4:
Deb Armintor, At Large Place 5 :
Paul Meltzer, At Large Place 6:
I
L/
{/
PASSED AND APPROVED thi, th, /S+ d,y ,f Gbr ua,y’, 2022.
GERARD HUDSPETH, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY L\\\\III IIII
_ aZ?>
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by Marcella LunnDN: cn=Marcella Lunn, o,
BY: \XpucM on.com, C=Date: 2022.01.24 1 1 :24:32 -06'00'
IJ L8\\i : :n=S :n= r :: ra: runS n 1(P c i t y o fd e n tI
FILE REFERENCE FORM 1 22-218
X Additional File Exists
Additional File Contains Records Not Public, According to the Public Records Act
Other
FILE(S)
20-2578
Date
1-5-
2021
Initials
EC
DocuSign Envelope ID: D26FA24C-DC2F-4C16-90F0-30D547E04244
DENTON
Docusign City Council Transmittal Coversheet
7416PSA
File Name HT:::mE:dS: HErShens
Purchasing Contact GInnY Brummett
City Council Target Date FEBRUARY 1 ’ 2022
Piggy Back Option
Contract Expiration
Ordinance
1 ve
p1 i cab1 eNot AP
N/A
22-218
DocuSign Envelope ID: D26FA24C-DC2F4C16-90F0-30D547E04244
THIRD AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXASAND MATRTX DESIGN GROUP, INC.PSA 7416
THE STATE OF TEXAS §
§COUNTY OF DENTON
THIS THIRD AMENDMENT TO CONTRACT 7416 (“Amendment”) by and
between the City of Denton, Texas (“City”) and IVlatrix Design Group, Inc. (“Consultant”);
to that certain contract executed on January 5, 2021, in the original not-to-exceed amount
of $91,920.00 (the “Original Agreement”); amended on September 10, 2021 in the
additional amount of $10,680 aggregating a not-to-exceed amount of $102,600 (the “First
Amendment”); amended on January 13, 2022 in the additional amount of $12,300
aggregating a not-to-exceed amount of $114,900 (the “Second Amendment”)(collectively,the Original Agreement, the First Amendment and the Second Amendment, are the
“Agreement”); for services related to the update of the comprehensive plan, are hereby
authorized to be performed by the Consultant.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additionalnot-to-exceed amount $29,737 with this Amendment for an aggregate not-to-exceed
amount of $ 144,637; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1.The additional services described in Exhibit “A“ of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related tothe Denton Comprehensive Plan, are hereby authorized to be performed byConsultant. For and in consideration of the additional services to be performed by
Consultant, the City agrees to pay, based on the cost estimate detail attached as
Exhibit A, a total fee, including reimbursement for non-labor expenses an amount
not to exceed $29,737.
7416 PSA – Amendment #3
Page 1 of 2
DocuSign Envelope ID: D26FA24C-DC2F4+C16-90F0-30D547E04244
2. This Amendment modifies the Agreement amount to provide an additional $29,737
for the additional services with a revised aggregate not to exceed total of $144,637.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representativesand officers on this date 02/01/2022 .
“Consultant”
MATRIX DESIGN GROUP, INC.CITY OF DENTON, TEXAS
DocuSlgned by:By:(xltdt tDcnLcr
Fr wmAT€TniTAM SARA HENSLEYINTERIM CITY MANAGER
THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
ATTEST:
ROSA RIOS, CITY SECRETARY
BY 'DocuSigned by:
Rat4R£et
Scott MCDona1 d
PRINTED NAME
IC5CA8C5EI 75493
D1 rector
TITLE APPROVED AS TO LEGAL FORM:MACK REINWAND, CITYATTORNEYDevelopment servi ces
DEPARTMENT BY:
74 16 PSA – Amendment #3
Page 2 of 2
DocuSign Envelope ID: D26FA24C-DC2F-4C16-90F0-30D547E04244b;xnrDrc A
Denton 2040 Comprehensive Plan UpdateMatrix Contract Amendment #3
January 11, 2022
Amendment Justification:
The City of Denton has requested that Matrix attend three additional work sessions in-person. These work sessions were not in the
original scope of work or any subsequent amendments. The work sessions will include a presentation and detailed discussions
about the draft comprehensive plan update, At the work sessions the Planning and Zoning Commission and City Council will
provide comments to further refine the Final Comprehensive Plan. The City of Denton and Matrix anticipate these comments will
create many minor revisions to the plan. Additional effort will be required to adequately incorporate the comments into the final
comprehensive plan, Significant or substantial changes as per Subtask 7,5 are not part of this scope and will require additional
discussion and fee, All tasks in the original scope of work, Contract Amendment #1, and Contract Amendment #2 remain as
originally proposed unless otherwise specifically described below.
Scope of Work:
Task 7: Additional In-Person Work Sessions (Amendment #3)
The following tasks support the City of Denton’s request for Matrix staff to attend work sessions in-person and incorporate
additional minor revision comments into the final comprehensive plan as part of the Comprehensive Plan Update.
Sui>task 7.1. Project Management and Coordination
Task 7.2 through Task 7,5 listed below will necessitate additional project management coordination between Matrix and the City’s
project manager that exceeds the level of effort in the original scope of work. Matrix will continue to coordinate with the City project
manager to review and revise presentations and the draft plan, conduct dry runs, obtain direction and comment, and provide status
updates to facilitate the work sessions and other comprehensive plan update activities to bring the project to successful completion
Subtask 7.2. City Council Work Session - 02/08/22 (in-person)
Matrix will develop a PowerPoint presentation for the city council work session and provide it to Denton in electronic format. One
Matrix staff will attend a four-hour work session in-person to present the draft comprehensive plan elements, review policies, goals
and implementation tasks, answer questions, and receive feedback. One Matrix staff will attend the work session virtually to
observe the work session, The City of Denton will record a list of comments, produce hardcopies of the presentation and be
responsible for all required legal notice and postings.
Subtask 7.2 Deliverable
• PowerPoint presentation (electronic)
SuE>task 7.3. Planning and Zoning Commission Work Session – 02/09/22 (in-person}
Matrix will develop a PowerPoint presentation for the planning and zoning commission work session and One Matrix staff will attend
a four-hour work session in-person to present the draft comprehensive plan elements, review policies, goals and implementation
tasks, answer questions, and receive feedback, One Matrix staff will attend the work session virtually to observe the work session
The City of Denton will record a list of comments, produce hardcopies of the presentation and be responsible for all required legal
notice and postings
Contract Amendment #3.' City of Denton 2040 Comprehensive Plan Update
DocuSign Envelope ID: D26FA24C-DC2F4C16-90F0-30D547E04244
Denton 2040 Comprehensive Plan UpdateMatrix Contract Amendment #3
January 11, 2022
Subtask 7.3 Deliverable
• PowerPoint presentation (electronic)
Subtask 7.4. Joint City Counci1 & Planning and Zoning Commission Work Session – 02/14/22 (in-
person)
Matrix will develop the PowerPoint presentation and provide it to Denton in electronic format. One Matrix staff will attend a four-hour
work session in-person to present the draft comprehensive plan elements, review policies, goals and implementation tasks, answer
questions, and receive feedback. One Matrix staff will attend the work session virtually to observe the work session. The City of
Denton will record a list of comments, produce hardcopies of the presentation and be responsible for all required legal notice and
postings
Subtask 7.4 Deliverable
• PowerPoint presentation (electronic)
SuI>task 7.5. Incorporate Work Session Comments
Matrix will review the comments received from the work sessions in Task 7,2, Task 7.3, and Task 7.4, incorporate minor revisions to
the comprehensive plan update, and complete the final comprehensive plan update. These revisions may include minor changes to
policies, goals, and implementation tasks, graphics, supporting background information, and the future land use map. Significant
revisions and substantial changes which require additional research, impact the number or format of plan elements, impact
document structure and format, or require considerable development of new background information, maps and exhibits, policies,
and goals that are not accounted for in this scope of work are not considered minor revisions and will require additional fee. The
City of Denton and Matrix will collaborate to mutually determine if the requested revisions are deemed minor or
substantial/significant revisions.
SuI)task 7.5 Deliverable
•Final Comprehensive Plan Update (electronic)
Project Schedule:
This project end date of March 31, 2022 is unchanged with this amendment
Contract Amendment #3: City of Denton 2040 Comprehensive Plan Update
DocuSign Envelope ID: D26FA24C-DC2F-4C16-90F0-30D547E04244
Denton 2040 Comprehensive Plan UpdateMatrix Contract Amendment #3
January 11, 2022
Fee Schedule
Project: Denton Comprehensive Plan Contract Amendment #3
Matrix Design GroupFee Schedule
Pro&t 1 1 1 aaphics I I I CDC and
OIC I Manager IPbnnerl GIS 1 / Editing I Labor 1 HOUrs I Prinbng ITravell SubtotalTasks
Task 7: Additional In-Person Work Sessions (Amendment #3)l•IH•ll•=•Hll•l SO12
J tT–I–ini
Subts nt and Coor€@@
Subtask 7.2. City Council Work Sesssion - 02/08/22 (In-Person)
Subtask 7.3. Ptannm Zoning Commission Work Session - 02/09/22 (In-PB)
Subtask 7.4. Joint CC / PZ Work Session - 02/14/22 (In-Person)
Subtask 7.5. Incorporate Work Sesssion Comments
2
2
12l2T4
16
181 20 1 32 1 31
16 T2
10
a132 1 3
2aT––T–l–-T
2
18
EIIII
$6,810
$4 ,080
$5,760
$8, 970
$0
$1 ,280
$0
8737
$0
MI
$8, 090
$4, 080
$6 , 497
W873$0
m
$27, 720
$29, 737
Total hours / units
Billing rate (2021 )Subtotals
Labor Total
Direct Expense Subtotalse
4 90 74 7 241
$175 $110 $110 $90
-im2
529,737
Contract Amendment #3.' City of Denton 2040 Comprehensive Plan Update
DocuSign
Certificate Of Completion gIRI
Envelope Id: D26FA24CDC2F4C1690F030D547E04244
Subject: Please DocuSign: City Council Contract 7416 Update to Comprehensive Plan-Amendment 3
Status: Completed
Source Envelope
Document Pages: 6 Signatures: 5
Certificate Pages: 6AutoNav: Enabled
Initials: 1
Envelope Originator:
Ginny Brummett
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901 B Texas Street
Denton, TX 76209
Ginny.Brummett@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
1/18/2022 2:01 :14 PM
Holder: Ginny Brummett
Ginny,Brummett@cityofdenton.com
Location: DocuSign
Signer Events
Ginny Brummett
ginny.brummett@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signature Timestamp
Sent: 1/18/2022 2:05:33 PM
Viewed: 1/18/2022 2:05:46 PM
Signed: 1/18/2022 2:06:11 PM
Completed
Using IP Address: 198.49.140.104
Lori Hewell
lori .hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 1/18/2022 2:06:13 PM
Viewed: 1/18/2022 2:37:11 PM
Signed: 1/18/2022 2:37:31 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Catherine Clifton, Interim City Attorney
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 1/18/2022 2:37:33 PM
Viewed: 1/1 9/2022 5:21 :34 PM
Signed: 1/19/2022 5:22:43 PM
Signature Adoption: Pre-selected Style
Using IP Address: 68.191.210.54
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Celeste Werner
celeste werner@matrixdesigngroup.com
Executive Vice President
Security Level: Email, Account Authentication(None)
Sent: 1/1 9/2022 5:22:45 PM
Resent: 1/20/2022 12:59:13 PM
Viewed: 1/21/2022 2:37:22 PM
Signed: 1/21/2022 2:39:11 PMSignature Adoption: Pre-selected Style
Using IP Address: 67.234.241.238
Electronic Record and Signature Disclosure:
Accepted: 1/19/2022 6:25:49 PMID: lc3d271f-c169-436b-aa84-0f6b99d660ce
Signer Events
Scott McDonald
scott.mcdonald@cityofdenton.com
Director
Security Level: Email, Account Authentication(None)
Signature Timestamp
Sent: 1/21/2022 2:39:14 PM
Resent: 1/21/2022 3:46:36 PM
Viewed: 1/21/2022 4:03:40 PM
Signed: 1/21/2022 4:04:32 PMSignature Adoption: Pre-selected Style
Using IP Address: 76.233.246.245
Electronic Record and Signature Disclosure:Accepted: 1/21/2022 4:03:40 PMID: f5ca90a6-3b3f214d3-9b18-229c0650f81 9
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Completed Sent: 1/21/2022 4:04:34 PM
Viewed : 2/2/2022 7:58:46 AM
Signed: 2/2/2022 7:58:57 AMUsing IP Address: 198.49.140.104
Sara Hensley
sara .hensley@cityofdenton.com
Interim City Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 2/2/2022 7:58:59 AM
Viewed: 2/2/2022 8:04:58 AM
Signed: 2/2/2022 8:05:03 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)
Sent: 2/2/2022 8:05:05 AM
Viewed : 2/2/2022 10:02:11 AM
Signed: 2/2/2022 10:02:39 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Electronic Record and Signature Disclosure:Accepted: 2/2/2022 10:02:11 AMID= e6c56652-57f7-4326-9f7d-9f4c3d875f9f
In Person Signer Events Signature
Status
Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status
Status
Timestamp
Intermediary Delivery Events Timestamp
Certified Delivery Events Status
Status
Timestamp
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Timestamp
Sent: 1/18/2022 2:06:13 PM
-1
Carbon Copy Events
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Status Timestamp
Sent: 1/21/2022 4:04:35 PM
Viewed: 1/21/2022 4:05:45 PM
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 2/2/2022 10:02:41 AM
Charlie Rosendahl
charles.rosendahl@cityofdenton.com
Business Services Manager
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Accepted: 7/30/2021 1 :03:13 PMID: 98dcff7d-e623-4b68-9c6c-2e171195e2e4
Sent: 2/2/2022 10:02:42 AM
Witness Events Signature
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Timestamp
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Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
Status Timestamps
1/1 8/2022 2:05:34 PM
2/2/2022 10:02:11 AM
2/2/2022 10:02:39 AM
2/2/2022 10:02:42 AM
Hashed/Encrypted
Security Checked
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Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Celeste Werner, Scott McDonald, Rosa Rios, Charlie Rosendahl
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