22-78422-784ORDINANCE NO.
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO APROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON ANDWEAVER CONSULTANTS GROUP, LLC, AMENDING THE CONTRACT APPROVED BYPURCHASING ON DECEMBER 27, 2021, IN THE NOT-TO-EXCEED AMOUNT OF
$26, 100.00; SAID FIRST AMENDMENT TO COMPLETE MA[NTENANCE AND REPAIRS OFTHE LANDFILL GAS COLLECTION AND CONTROL SYSTEM (GCCS) AT THE CITY OFDENTON LANDFILL; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; ANDPROVIDING AN EFFECTIVE DATE (RFQ 7109-024 – PROVIDING FOR AN ADDITIONALFIRST AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $49, 198.34, WITH THE
TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $75,298.34).
WHEREAS, on December 27, 2021, the City awarded a contract to Weaver Consultants
Group, LLC, in the amount of $26,100.00, to provide maintenance and repairs of the Landfill Gas
Collection and Control System (GCCS) at the City of Denton Landfill; and
WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable
and are consistent with, and not higher than, the recommended practices and fees applicable to the
Provider’s profession, and such fees do not exceed the maximum provided by law; NOW,THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The First Amendment, increasing the amount of the contract between the City
and Weaver Consultants Group, LLC, which is on file in the office of the Purchasing Agent, in the
amount of Forty-Nine Thousand One Hundred Ninety-Eight and 34/100 ($49,198.34) Dollars, is
hereby approved and the expenditure of funds therefor is hereby authorized in accordance with saidamendment. The total contract amount increases to $75,298.34.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was made by Jesse his and seconded by
Bric)r\ Bed< . This ordinance was passed and approved by the following
vote [J -a:
Aye
,/77
7
Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :Brian Beck. District 2:
Jesse Davis. District 3 :
Alison Maguire, District 4:
Deb Armintor, At Large Place 5 :
Paul IVleltzer, At Large Place 6:
PASSED AND APPROVED thi, th, e d,y .f +L _, 2022.
GEI mr:'ETH, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY L\\\1111111/1
L gz
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by
Marcella Lunn
DN: cn=Marcella Lunn.
_bJ't'LvtLtJ$ b WVb ==,IFIi:i,:,IF,eIT,t=,nk,i
tyofdenton.com, c=USDate: 2022.03.28
18:1 1 :37 -05'OO'
B
DocuSign Envelope ID: 6D8DD5FE-671443DA-8BE2-F06FFFE96966
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXASAND WEAVER CONSULTANTS GROUP, LLCPSA 7109-024
THE STATE OF TEXAS §
iCOUNTY OF DENTON
THIS FIRST AMENDMENT TO CONTRACT 7109-024 (“Amendment”) by and
between the City of Denton, Texas (“City”) and WEAVER CONSULTANTS GROUP,
LLC (“Consultant”); to that certain contract executed on December 27, 2021, in the
original not-to-exceed amount of $26,100 (the “Agreement”); for services related to GasCollection and Control System O&M.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $49,198.34 with this Amendment for an aggregate not-to-exceed
amount of $75,298.34; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1.The additional services described in Exhibit “A“ of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Gas Collection and Control System O&M, are hereby authorized to be
performed by Consultant. For and in consideration of the additional services to be
performed by Consultant, the City agrees to pay, based on the cost estimate detail
attached as Exhibit “A”, a total fee, including reimbursement for non-labor
expenses an amount not to exceed $49, 198.34.
2. This Amendment modifies the Agreement amount to provide an additional
$49,198.34 for the additional services with a revised aggregate not to exceed total
of $75,298.34.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
7109-024 PSA – Amendment # 1 Page 1 of 2
DocuSign Envelope ID: 6D8DD5FE-671
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representativesand officers on this date 4/70/2022 .
“CITY““CONSULTANT”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
WEAVER CONSULTANTS GROUP,LLC.
DocuSigned br
By: 1 hH%@
Pr1 nci pa1
AUTHORIZED SIGNATURE, TITLEATTEST:
ROSA RIOS, CITY SECRETARY APPROVED AS TO LEGAL FORM:MACK REINWAND, CITY ATTORNEY
DocuSigned brp
THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED
as to fInancial and operational
obligations and business terms.
Brian Baerner
PRINTED NAMESIG-N–AfORE
Director of Solld waste
TITLE
SWR
DEPARTMENT
7109-024 PSA – Amendment # 1 Page 2 of 2
DocuSign Envelope ID: 6D8DD5FE-671443DA-8BE2-F06FFFE96966
Weaver Consultants Group
18300 Strack Dr Suite 500
Spring, TX 77379 US
jshannon@wcgrp.com
Exhibit A WeaverConsultantsGroup
Estimate
ADDRESS
City Of Denton Landfill
1527 S Mayhill Road
ESTIMATE
DATE
1468
02/28/2022
Denton, TX 76208
SERViCE DESCRIPTION QTY
1
RATE
3,859.00
AMOUNT
3,859.00Flow Meter (Tbermal
Instruments)
Misc Supplies
Labor
Air Supply Regulator withhoses
Labor
Blower Seal and BearingKit
Blower Laser Alignment
Labor
Flow Meter for the skid. Price includes shipping
Misc Supplies to reroute the new flow to 3/4 location
Installation and reprogram the PLC
Air Kits with manifolds
1
7
1
200.00
110.00
4,199.00
200.00
770.00
4,199.00
Installation of all the air kits
Repair part kit for the blower
1
1
1
1
1
1
880.00
3,963.00
880.00
3,963.00
Blower Laser Alignment
Labor for removal / installation of seals, bearings and
alignment
Knockout Pads (Ity of 3
1 ,000.00
1 ,317.00
1 ,000.00
1 ,317.00
Demister Pad Gasket
Labor
1 ,710.00
750.00
1 ,710.00
750.00Removal cleaning the sediment and installation ofdemisterpads
Floats, Valves, Guide Rod and Quick Connects
Removal, Repair and Cleaning of all 7 Sumps
New 10Hp 150PSI 32 CFM 80Gal
Removal and Reconfiguration Installation of Air Compressor
Removal Cleaning of Flame Arrestor
Condensate Sump Parts
Labor
Air Compressor
Labor
Flame Arrestor
1
1
1
1
1
1 ,610.00
1 ,250.00
12,103.00
1 ,817.00
800.00
1 ,610.00
1 ,250.00
12,103.00
1 ,817.00
800.00
WCG Scope of Work
Flowmeter will be replaced including reconfiguration of conduit and wiring. The
PLC and Yokogawa will be programed to the flowmeter.
Air Kits at seven different sumps will be retrofitted with air force main manifold
fittings and counters to maintain pump records
Blower seals and bearing will be replaced. The impellers wil be inspected and the
motor will be tested. The blower shaft will be laser aligned with the motor shaftBlower will be checked for vibration
TOTAL $36,228.00
Page 1 of 2
DocuSign Envelope ID: 6D8DD5FE-671443DA-8BE2-F06FFFE96966
Knockout gaskets will be replaced with the demister pads. The sediment will be
cleaned from both knockouts. Differential pressures will be verified.
Condensate pumps will be removed floats, guide rods and valve clearances will
be verified. Pumps will receive a deep cleaning and quick connections will be
updated. Flame Anestor will be removed and cleaned. WCG will verify differentialpressure
Air Compressor will be replaced to include air discharge and eletrica
reconfiguration will be completed
Accepted By
Accepted Date
Page 2 of 2
DocuSign Envelope ID: 6D8DD5FE-671443DA-8BE2
Weaver Consultants Group
18300 Strack Dr Suite 500
Spring, TX 77379 US
jshannon@wcgrp.com
WeaverConsultants
Group
Estimate
ADDRESS
CRy Of Denton Landfill
1527 S Mayhill Road
ESTIMATE 1447
DATE 01/07/2022
EXPiRATION DATE 02/28/2022
Denton, TX 76208
SERVICE DESCRIPTION QTY RATE AMOUNT
Kanaflex 300ft
2’' Flexible Hose Clamps
Barb fitting x1 2
Vacuum Cap 250cap bag
Quick Connectors
2 Inch NIBCO PVC
Schedule 80 Ball Valve
PLC Programming
System Technician
System Technician
System Technician
1
1
10
1
27
1
3,264.28
403.40
18.88
57.53
7.68
160.97
3,264.28
403.40
188.80
57.53
207.36
160.97
Qty 200 Clamps. 2 clamps per well for 1 04 wells
Connectors for Well Head
Knock Out Pod #2
Update or Reprogramming
Labor to Change Kanaflex
Robert
Brandon
1
24
35
22
500.00
101.00
110.00
87.00
500.00
2 ,424.00
3,850.00
1 ,914.00
City of Denton Landfill Inital Non- Routine Maintenance
Kanaflex was purchased and replaced with new clamps. WCG tech replaced 27
damaged quick connects on the wetlheads. Along with barb fittings and caps
WCG spent multiple days on inital site visit making repairs and diagnosing issues
at the flare skid. Spent additional time finding vacuum issues in the LFG system
layout
TOTAL $12,970.34
Accepted By
Accepted Date
Page 1 of 1
DocuSign Envelope ID: 6D8DD5FE-671443DA-8BE2-F06FFFE96966
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 176 ofthe Local Government Code may be found at http://www. statutes.legis.state.tx.us/ Docs/LG/htm/LG 176.htm. For easy
reference, below are some of the sections cited on this form
Local Government Code $ 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one ofthe
parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local
governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) apurchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,
and reporting to, that agency.
Local Government Code $ 176.003{a){2)(A) and (B):
(A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a family member of the officer that
results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during
the 12-month period preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vuldoG
(B) has given to the local govemment officer or a family member ofthe officer one or more gifts that have an aggregatevalueofmore
than $ 100 in the 12-month period preceding the date the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code $ 176.006(a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and
( 1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member
ofthe officer, described by Section 176.003(a)(2)(A);(2) has given a local government officer of that local govemmental entity, or a family member of the officer, one or more gifts with the
aggregate value specified by Section 176,003(a)(2)(B), excluding any gift described by Section 176,003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business dayafter the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or
(B) submitsto the local governmental entity an application, response to a request for proposals or bids, correspondence, or another
writing related to a potential contract with the local governmental entity; or(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a family member of the officer,
described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government omcer.
City of Denton Ethics Code Ordinance Number 18-757
Definitions
Relative: a family member related to a City Official within the third 3fd degree of affinity fmarriage) or consanguinity (blood or adoption)
Planning
gI
orrn
City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics,
and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board
Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition
does not include those property owners from whom the City acquires public right x)f-way or other real property interests for public use.
Per the City of Denton Ethics Code, Section 2-273. – Prohibitions
(3) it shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars (850.00) per gift, or multiple
cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year.
Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibility
If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed
ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year.
provided by Texas Ethics Commission www. ethics.state.tx . us Revised 11/30/2015
DocuSign Envelope ID: 6D8DD5FE4714z13DA-8BE2-F06FFFE96296A
CONFLICT OF INTEREST QUESTIONNAIRE -
For vendor or other person doing business with local governmental enti
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
FORM CIQ
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined
by Section 176.001 (1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of DentonEthics Code, Ordinance 18-757.
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after thIdate the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1 ), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is amisdemeanor.
a 1 entity.
WEAVER CONSULTANTS GROUP, LLC
2 1 , Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 1\" business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be
completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1 (1-a), Local Government Code,Attach additional pages to this Form CIQ as necessary.
A.Is the local govemment officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?E Yes a No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named inthis section AND the taxable income is not received from the local governmental entity?n *“n „.
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officeror director, or holds an ownership of one percent or more?
= Yes D No
D.Describe each employment or business and family relationship with the local government officer named in this section
4
5
Lg I have no Conflict of Interest to disclose.
DOct31 WImAMtr STole 3/25/2022
Signatur:-a with the governmental entity Date
DocuSign
Certificate Of Completion
Envelope Id: 6D8DD5FE671443DA8BE2F06FFFE96966
Subject: Please DocuSign: City Council Contract 7109-024 Amendment 1
Status: Completed
Source Envelope:
Document Pages: 8
Certificate Pages: 6
Signatures: 6
AutoNav: Enabled
Initials: 1 Crystal Westbrook
Envelope Originator:
Envelopeld Stamping: Enabled
901 B Texas Street
Denton, TX 76209
Time Zone: (UTC-06:00) Central Time (US & Canada)crystal.westbrook@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
3/24/2022 8:53:58 AM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Location: DocuSign
Signer Events
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Timestamp
Sent: 3/24/2022 8:58:34 AM
Viewed : 3/24/2022 8:59:48 AM
Signed: 3/24/2022 9:00:46 AM
Completed
Signed by link sent to
crystal.westbrook@cityofdenton.com
Using IP Address: 198.49.140.104
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 3/24/2022 9:00:48 AM
Viewed: 3/24/2022 9:09:50 AM
Signed: 3/24/2022 9:10:10 AM
Signature Adoption: Pre-selected Style
Signed by link sent to lori.hewell@cityofdenton.com
Using IP Address: 198.49.140.104
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 3/24/2022 9:10:12 AM
Viewed: 3/25/2022 9:36:05 AM
Signed: 3/25/2022 9:46:02 AM
Signature Adoption: Pre-selected Style
Signed by link sent to
marcella.lunn@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
MArr STUTZ
mstutz@wcgrp.com
Principal
Security Level: Email, Account Authentication(None)
DocuSigned brI AatFSTUl?
1497487368914A2‘
Sent: 3/25/2022 9:46:05 AM
Viewed: 3/25/2022 10:23:12 AM
Signed: 3/25/2022 10:24:17 AM
Signature Adoption: Pre-selected Style
Signed by link sent to mstutz@wcgrp.com
Using IP Address: 47.44.8.162
Electronic Record and Signature Disclosure:
Signer Events Signature
Accepted: 3/31/2021 1:28:50 PMID: 3ec4431a-7132z1149-9c90-aldOe8ad671 1
Timestamp
Brian Boerner
brian.boerner@cityofdenton.com
Director of Solid Waste
Security Level: Email, Account Authentication(None)
•DwuSlgnod by:
IhiahhLnLLr
.DCD14331B89A4A9.
Sent: 3/25/2022 10:24:19 AM
Viewed: 3/25/2022 10:26:10 AM
Signed: 3/25/2022 10:26:44 AM
Signature Adoption: Pre-selected Style
Signed by link sent to
brian.boerner@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Accepted: 3/25/2022 10:26:10 AMID: c7b730ce-de80435a-a821-ad6e200e2efb
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed Sent: 3/25/2022 10:26:47 AM
Viewed: 4/20/2022 8:35:42 AM
Signed: 4/20/2022 8:36:06 AMSigned by link sent to
cheyenne.defee@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 4/20/2022 8:36:09 AM
Viewed: 4/20/2022 8:44:49 AM
Signed: 4/20/2022 8:44:53 AM
Signature Adoption: Pre-selected Style
Signed by link sent to
sara.hensley@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication(None)
'DocuSlgned by:I R+++ R&%
IC5CA8C5EI 75493.
Sent: 4/20/2022 8:44:57 AM
Viewed: 4/20/2022 11 :40:44 AM
Signed: 4/20/2022 11 :41 :02 AM
Signature Adoption: Pre-selected Style
Signed by link sent to rosa.rios@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Accepted: 4/20/2022 1 1 :40:44 AMID: 35c8e7b2-2e30-420e-b733-06150aa9b69d
In Person Signer Events Signature
Status
Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status
Status
Timestamp
Certified Delivery Events Timestamp
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Status Timestamp
Sent: 3/24/2022 9:00:48 AM
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 3/25/2022 10:26:47 AM
Viewed: 3/28/2022 10:18:47 AM
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 4/20/2022 11 :41 :06 AM
Ami Reeder
ami .reeder@cityofdenton.com
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Accepted: 3/23/2022 12:26:49 PMID: 5b4cf63a-5822-404a-b12b-e5dOfcfecbbf
Sent: 4/20/2022 11 :41 :07 AM
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
Status Timestamps
3/24/2022 8:58:34 AM
4/20/2022 1 1 :40:44 AM
4/20/2022 1 1 :41 :02 AM
4/20/2022 1 1 :41 :07 AM
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: MATT STUTZ, Brian Boerner, Rosa Rios, Ami Reeder
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom ofthis document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent’ form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing @cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and inthe body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
!rating Systems0
Browsers (for SENDERS
Browsers (for SIGNERS):
'indows2000? or WindowsXP?
Internet Explorer 6.0? or above
mlet Explorer 6.o?, Mozilla FireFox 1.oNetS7.2 (or above
Mess to a valid email account
800 x 600 minimum
Email
Screen Resolution
Enabled Security Settings
• Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
roxy connectIon
88 These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree’ button below.
By checking the 'I Agree’ box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I canprint it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.