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22-78322-783ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO APROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND PARKHILL, SMITH & COOPER, INC., AMENDING THE CONTRACT APPROVED BY CITYCOUNCIL ON MARCH 16, 2021, IN THE NOT-TO-EXCEED AMOUNT OF $240,500.00, SAID FIRST AMENDMENT TO PROVIDE ENGINEERING REPORT, FINAL DESIGN, BID PHASESERVICES, AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE ROBSONRANCH WATER RECLAMATION PLANT LIFT STATION COWERSION FOR THE WATER UTILITIES DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR:AND PROVIDING AN EFFECTIVE DATE (FILE 6590-099 – PROVIDING FOR ANADDITIONAL FIRST AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $ 167,800.00, FOR A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $408,300.00). WHEREAS, on March 16, 2021, City Council awarded a Professional Services Agreement to Schrickel, Rollins and Associates, Inc . in the amount of $240,500.00, for a design engineering report, final design, bid phase services, and construction administration services for the Robson Ranch Wastewater Treatment Plant Lift Station Conversion; and WHEREAS, on March 9, 2022, Procurement prepared an Assignment of Contract due to a change in ownership. Schrickel, Rollins and Associates, Inc. hereby assigned and otherwise transferred to Parkhill, Smith & Cooper, Inc. all rights, title, and interest to the contract movingfOIward. WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law; NOW,THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The First Amendment, increasing the amount of the contract between the City and Parkhill, Smith & Cooper, Inc., which is on file in the office of the Purchasing Agent, in the amount of One Hundred Sixty-Seven Thousand Eight Hundred and 0/100 ($ 167,800.00) Dollars, is hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said amendment which shall be effective upon the execution of the amendment attached hereto. The total contract amount increases to $408,300.00. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. The mot@1 to approve this ordinance was made by I and seconded by 8 ft ah baG . This ordinance was passed and approved by the following vote Aye V/7 vrV, / P/ Nay Abstain Absent Mayor Gerard Hudspeth:Vicki Byrd, District 1 :Brian Beck. District 2:Jesse Davis. District 3 : Alison Maguire, District 4: Deb Armintor, At Large Place 5 : Paul Meltzer, At Large Place 6: PASSED AND APPROVED this the \qb day of Ari L , 2022 /#/GERARD HUDSPETH, MAYOR ATTEST: ROSA RIOS, CITY SECRETARY L\\\\t\ItIIII 2a-–__a APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY Digitally signed by Marcella Lunn DN: cn=Marcella Lunn, o, ou=City_ blu,tUBy : ' n.com, c=US{\ \JX1\\fb =rrnr:=kdlaiunn@dty,fd,nn DocuSign Envelope ID: 5CC53C64-2B22z}B6A-ADC0-32DA28CB143F FIRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXASAND PARKHILL, SMITH & COOPER, INC.PSA 6590-099 THE STATE OF TEXAS § §COUNTY OF DENTON THIS FIRST AMENDMENT TO CONTRACT 6590-099 (“Amendment”) by andbetween the City of Denton, Texas (“City”) and Parkhill, Smith & Cooper, Inc., (“Engineer”); to that certain contract executed on March 16, 2021, in the original not-to- exceed amount of $240,500 (the “Agreement”); for services related to the Robson RanchWastewater Treatment Plant Lift Station. WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $167,800 with this Amendment for an aggregate not-to-exceed amount of $408,300; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Engineer to the City; NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1.The additional services described in Exhibit “A“ of this Amendment. attached hereto and incorporated herein for all purposes, for professional services related to the design of intersection improvements for the Small Transportation Project, are hereby authorized to be performed by Engineer. For and in consideration of the additional services to be performed by Engineer, the City agrees to pay, based on the cost estimate detail attached as Exhibit “B” to this Amendment, attached hereto and incorporated herein for all purposes, a total fee, including reimbursement for non-labor expenses an amount not to exceed $167,800. 2. This Amendment modifies the Agreement amount to provide an additional $ 167,800 for the additional services with a revised aggregate not to exceed total of $408,300. 3. Effective upon the date of execution of this Amendment, any reference to Schrickel Rollins and Associates, Inc. will be deemed to refer to Parkhill, Smith & Cooper, 6590-099 PSA – Amendment # 1 Page 1 of 2 DocuSign Envelope ID: 5CC53C64-2B224B6A-ADC0-32DA28CB143F Inc. throughout the Agreement. Parkhill, Smith & Cooper, Inc. hereby agrees toaccept all responsibilities, liabilities, and obligations of Schrickel Rollins and Associates, Inc. as outlined in the Agreement. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date 04/19/2022 “City”“Engineer” CITY OF DENTON, TEXAS A Texas Municipal Corporation PARKHILL, SMITH & COOPER, INC. By:' ' I Frau£= ru9wl Princlpa1 AUTHORIZED SIGNOR, TITLEa;;=&laiager THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. APPROVED AS TO LEGAL FORM: AND, CITY ATTORNEY Stephen D. Gay PRINTED NAMESIGNATUREATTEST: ROSA RIOS, CITY SECRETARY Di rector TITLE RouR1%By:Water Ut111t1 es DEPARTMENT 6590-099 PSA – Amendment # 1 Page 2 of 2 DocuSign Envelope ID:.2B224B !2DA28CB143F Parkhill EXHIBIT A Scope of Services ROBSON RANCH WASTEWATER TREATMENT PLANT LIFT STATION CONVERSION Project Description: Parkhill is currently designing improvements to the Robson Ranch WRP andwastewater collection system to allow for the Robson development’s continued expansion. This project would ultimately convert the WRP into a lift station with peak storage and integrate the development’s wastewater flow into the City’s primary collection system. Through a preliminary design analysis, it wasdetermined that the project would need to be designed and constructed in two phases for the followingreasons 1. Allows additional coordination time with the Hunter and Cole Ranch Developments and The City’s ongoing Wastewater Master Planning project. 2. Phase I improvements can be immediately implemented to bring the Robson WRP back withinTCEQs permitted capacity for flow and allow for Robson’s continued development. 3. Phase II improvements require a longer timeframe due to the regulatory coordination associated with on the on-going Permit Amendment at the Pecan Creek WRP The professional services, which the Owner has employed Engineer to perform under this Amendment are generally described as follows: Task 1- Project Management Amended to include: • Amend task to provide additional project coordination with the ongoing Wastewater Master Plan, Capital Improvements Interceptor project, and developments within the Hunter/Cole and Country Lakes Development. • Extension of project management duties to fulfill the two-phase design approach describedbelow Task 2 Basis of Design Memorandum Amended to include: • Re-rate the pump design, adjust the proposed levels, and revise the pump capacities ofEast Lift station and Peak Storage Basin to include an ultimate capacity that will allow for a full build out of Robson Ranch based on the modeling results of Parkhill’s flow analysis. • Provide the basis of design for the new non-potable water source at the Peak Storage LiftStation Task 3- Final Design and Construction Contract Documents Amended as follows: • Split this design task into two phases• Subtask 3.1: East Lift Station Design and UV System Design o Preparation of construction documents that include the East Lift Stationimprovements. o Addition of a site grading plan using City of Denton supplied survey information and a new valve and meter vault(s) design for East Lift Station. o Incorporate City’s procured equipment price for a new 1 .65 MGD Aquaray UV system at the Robson Ranch WRP within the East Lift Station Bid package. Parkhill.com DocuSign Envelope ID: 5CC53C@1-2B224B6A-ADC0-32DA28CB143FExhibit Al- Scope of Services Page 2 Provide a bypass plan with applicable plan sheets and specifications necessary to install the new UV system. Provide electrical design improvements as necessary to convert the main power to the UV system from 208V to the required 480V and maintain existing electrical components at the UV site. Get TCEQ regulatory approval to install the new UV system. The new UV systemwill not deviate from the current permitted requirements for the Robson Ranch WRP. No structural or channel improvements are included within this design. 0 0 0 0 Subtask 3.2: Peak Storage Lift Station o Preparation of construction documents that include the Conversion of the Robson WRP to a Peak Storage Lift Station. • Task 4- Bidding • Amend this task to include two bidding phases • Subtask 4.1: Bidding of Phase 1 design described in the original Scope • Subtask 4.2: Bidding of Phase 2 design described in the original Scope Task 5 Construction Phase Services • Amend this task to include two construction phases • Subtask 5.1 : Construction of Phase 1 design described in the original Scope• Subtask 5.2: Construction of Phase 2 design described in the original Scope Task 6 Record Drawing Preparation • Amend this task to include two record drawing phases • Subtask 6.1: Record drawings for Phase 1 design described in the original Scope • Subtask 6.2: Record drawings for Phase 2 design described in the original Scope Task 7 Regulatory Compliance • Include regulatory coordination associated with the Peak Storage Lift Station designvariances and exception requests at City of Denton’s approval and direction. • Includes coordination with Owner’s design consultant to supply data and coordinate TCEQreviews associated with the ongoing Pecan Creek WWTP Water Quality PermitAmendment. • Includes regulatory coordination to address the City’s NOV at the Robson Ranch WRP. Parkhill.com DocuSign Envelope ID: 5CC53C64-2B224B6A-ADCOJ2DA28CB143FParkhill EXHIBIT B Compensation OWNER and ENGINEER agree to amend “Exhibit B Payments to Engineer Lump Sum Method” as set forth from the original agreement, on the basis of payment stipulated below: Total amended compensation for the ENGINEER contemplated under the terms of this agreement shallbe a total not-to-exceed $408,300.00 for all labor and expenses. Progress payments shall be paid monthly based on the actual work satisfactorily completed per monthin each phase, with the following amounts of the total compensation for each Phase of the Project. The OWNER shall compensate the ENGINEER as follows: Task 1.0 2.0 3.1 3.2 4.1 4.2 5.1 5.2 6.1 6.2 7.0 Description Project Management Basis of Design Memorandum Final Design Phase I Final Design Phase II Bidding Phase I Bidding Phase II Construction Phase I Construction Phase II Record Drawings Phase I Record Drawings Phase II TCEQ Permitting and Compliance Total Not To Exceed Fee Current Fee $ 19,000 $ 74,600 $ 98,500 $ $ 8,700 $ - $ 25,300 Change $ 12,500 $ 6,500 $ 34,500 $ 65,000 $ $ 7,500 $ 6,700 $ 20,000 $ (2,000) $ 2,000 $ 15,100 $ 167,800 Amended Total $ 31,500 $ 81,100 $ 133,000 $ 65,000 $ 8,700 $ 7,500 $ 32,000 $ 20,000 $ 2,500 $ 2,000 $ 25,000 $ 408,300 Fee Type Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum $ 4,500 $ $ 9,900 $ 240,500 ENGINEER will not exceed the total maximum fee shown without authorization from the City. Any permitting, application, and similar project fees will be paid directly by the OWNER. Parkhill.com DocuSign Envelope ID: 5CC53C64-2B22zIB6A-ADC0-32DA28CB143F Exhl b1 t CIQ CONFLICT OF INTEREST QUESTIONNAIRE -For vendor or other person doing business with local governmental entit' This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. FORM CIQ This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship asdefined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after thedate the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is amisdemeanor. TH Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business dayafter the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate. d Name ofloca1 government officer about whom the information in this section is being disclosed. None Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationshipas defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A.Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?n ,„,m .„, B Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officernamed in this section AND the taxable income is not received from the local govermnental entity? [] Yes [X] No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as anofficer or director, or holds an ownership of one percent or more?n Yes B] No D. Describe each employment or business and family relationship with the local government officer named in this section. None 4 5 Ea I have no Conflict of Interest to disclose. 3/22/2022 usiness with the governmental entity Date [k>cuSign Certificate Of Completion Envelope Id: 5CC53C642B224B6AADC032DA28CB143F Subject: Please DocuSign: City Council Contract 6590-099-Amendment 1 Status: Completed Source Envelope: Document Pages: 7 Certificate Pages: 6 Signatures: 6 Envelope Originator: Crystal Westbrook 901 B Texas Street Denton, TX 76209 crystal.westbrook@cityofdenton.com IP Address: 198.49.140.10 AutoNav: Enabled Initials: 1 Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Record Tracking Status: Original 3/22/2022 9:20:55 AM Holder: Crystal Westbrook crystal.westbrook@cityofdenton.com Location: DocuSign Signer Events Crystal Westbrook crystal.westbrook@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication(None) Signature Timestamp Sent: 3/22/2022 9:22:43 AM Viewed: 3/22/2022 9:22:M AM Signed: 3/22/2022 9:24:29 AM Completed Signed by link sent to crystal.westbrook@cityofdenton.com Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not OfFered via DocuSign Lori Hewell lori.hewell@cityofdenton .com Purchasing Manager City of Denton Security Level: Email, Account Authentication(None) Sent: 3/22/2022 9:24:33 AM Viewed: 3/22/2022 9:32:42 AM Signed: 3/22/2022 9:33:09 AM Signature Adoption: Pre-selected Style Signed by link sent to lori.hewell@cityofdenton.com Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Deputy City Attorney City of Denton Security Level: Email, Account Authentication(None) 'DocuSigned by IMAWL£hMh .4B070831&4AAA38 Sent: 3/22/2022 9:33:12 AM Viewed: 3/22/2022 1:34:05 PM Signed: 3/22/2022 1 :41:21 PM Signature Adoption: Pre-selected Style Signed by link sent to marcella.lunn@cityofdenton.com Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Frank Pugsley fpugsley@parkhill.com Principal Security Level: Email, Account Authentication (None) 'DocuSign•d bp [ f„+ r„ga„f22ACFOFE5&A343 1 Sent: 3/22/2022 1 :41 :24 PM Viewed: 3/22/2022 2:21 :52 PM Signed: 3/22/2022 2:26:26 PM Signature Adoption: Pre-selected Style Signed by link sent to fpugsley@parkhill.com Using iP Address: 47.185.180.232 Electronic Record and Signature Disclosure: Signer Events Signature Accepted: 3/22/2022 2:21 :52 PMID: 31d1897d-75b1 4767-89ec491522c2f863 Timestamp Stephen D. Gay stephen.gay@cityofdenton.com Director Security Level: Email, Account Authentication (None) 'DocuSigned by:1 s'WD. „,9EBFF5658E56492 Sent: 3/22/2022 2:26:30 PM Viewed: 3/22/2022 2:33:04 PM Signed: 3/22/2022 2:48:15 PM Signature Adoption: Pre-selected Style Signed by link sent to stephen .gay@cityofdenton.com Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Accepted: 3/22/2022 2:33:03 PMID: f01c20f4-c56247dc-a078-9fcf92aOd16b Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) Completed Sent: 3/22/2022 2:48:19 PM Viewed: 4/20/2022 8:34:05 AM Signed: 4/20/2022 8:34:21 AMSigned by link sent to cheyenne.defee@cityofdenton.com Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not Offered via DocuSign Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication(None) Sent: 4/20/2022 8:34:24 AM Viewed: 4/20/2022 8:45:13 AM Signed: 4/20/2022 8:45:20 AM Signature Adoption: Pre-selected Style Signed by link sent to sara .hensley@cityofdenton.com Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not Offered via DocuSign Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None) 'DocuSigned by:I RauRL&# IC5CA8C5E 175493 Sent: 4/20/2022 8:45:22 AM Viewed: 4/20/2022 11 :39:44 AM Signed: 4/20/2022 11 :40:19 AM Signature Adoption: Pre-selected Style Signed by link sent to rosa.rios@cityofdenton.com Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Accepted: 4/20/2022 11 :39:44 AMID: fff86d5c-31c9438e-886e-a288d29d04cb In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Status Timestamp Certified Delivery Events Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Status Timestamp Sent: 3/22/2022 9:24:32 AM Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Sent: 3/22/2022 2:48:19 PM Viewed: 3/22/2022 3:01 :51 PM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 4/20/2022 11 :40:21 AM Annie Bunger annie.bunger@cityofdenton.com Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Sent: 4/20/2022 11 :40:22 AM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope Sent Certified Delivered Signing Complete Completed Status Timestamps 3/22/2022 9:22:43 AM 4/20/2022 1 1 :39:44 AM 4/20/2022 1 1 :40:19 AM 4/20/2022 11 :40:22 AM Hashed/Encrypted Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Frank Pugsley, Stephen D. 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