Loading...
22-84922-849ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE APPROVAL OF A THIRD AMENDMENT TO ACONTRACT BETWEEN THE CITY OF DENTON AND LABOR FIRST, LLC DBA RETIREE FIRST, LLC, AMENDING THE CONTRACT APPROVED BY CITY COUNCIL ON OCTOBER16, 2018, IN THE NOT-TO-EXCEED AMOUNT OF $2,440,000.00; AMENDED BY AMENDMENTS 1 AND 2 APPROVED BY PURCHASING; SAID THIRD AMENDMENT TOCONTINUE TO PROVIDE THE MEDICARE SUPPLEMENT COVERAGE, INCLUDING MEDICAL SERVICES AND PRESCRIPTION SERVICES FOR THE CITY’S POST-65RETIREES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFP 6807 –PROVEDING FOR AN ADDITIONAL THIRDAMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $610,000.00, WITH THE TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $3,050,000.00). WHEREAS, on October 16, 2018, City Council awarded a contract to Labor First, LLC dba Retiree First, LLC, in the amount of $2,440,000.00, for the administration of post-65 retiree Medicare Supplement; and WHEREAS, on November 20, 2018, Purchasing awarded a First Amendment to Labor First, LLC dba Retiree First, LLC, to clarify the Contractor’s Proposal; and WHEREAS, on October 6, 2020, Purchasing awarded a Second Amendment to Labor First, LLC dba Retiree First, LLC, for an extension of the contract; and WHEREAS, the additional fees under the proposed Third Amendment are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law;NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The Third Amendment, increasing the amount of the contract between the City and Labor First, LLC dba Retiree First, LLC, which is on file in the office of the Purchasing Agent, in the amount of Six Hundred Ten Thousand and 0/100 ($610,000.00) Dollars, is hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said amendment which shall be effective upon the execution of the amendment attached hereto. The total contract amount increases to $3,050,000.00. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. The motion to approve thissecondedby Tesse CWtS ordinance m,dF by M_ ,nd. This ordinance was passed aKI approved by the following vote LI - & Aye Nay Abstain Absent Mayor Gerard Hudspeth:Vicki Byrd, District 1 :Brian Beck. District 2: Jesse Davis. District 3 : Alison Maguire, District 4: Deb Armintor, At Large Place 5 : Paul Meltzer, At Large Place 6: a1/ IZi/ JCP IZ PASSED AND APPROVED this the 3d day of . 2022 GEmH:’N ATTEST: ROSA RIOS, CITY SECRETARY b\ \\11111111 a APPROVED AS TO LEGAL FORM: MACK RErNWAND, CITY ATTORNEY Digitally signed by Marcella LunnDN: cn=Marcella Lunn, o, ou=City BY. \}JXVtLUJ\ \)}AL ::::==k„.„„..~M.„.LI I • _ n.com. c=US Date: 2022.04.1 2 15:28:28 -05'00' DocuSign Envelope ID: 17C9DA21-7296-466F-B7A7-78CD6CB6D237 DENTON Docusign City Council Transmittal Coversheet RFP 1 6807 File Name 1 6807 post 65 Ret1 ree Amendment 1 Purchasing Contact GabbY Leeper City Council Target Date MAY 3 ’ 2022 Piggy Back Option Contract Expiration Ordinance NO DECEMBER 31, 2023 22-849 DocuSign Envelope ID: 17C9DA21-7296-466F-B7A7-78CD6CB6D237 “CONTRACTOR” Labor First, LLC dba Retiree First, LLC ED SIGNATURE, TITLE “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation /'-•••-•••'DocuSigned by: By, IW&& \ 5236DB296270423 APPROVED AS TO LEGAL FORM:MACK REWWAND, CITY ATTORNEY By: ATTEST: ROSA RIOS, CITY SECRETARY /DocuSigned by: By: I RaKR£%\ IC5CA8C5EI 75493 THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. DocuSlgned by:I SaraILkaUllllr!AWRE Sarah Kuechler PRINTED NAME Interim Director of Human Resources TITLE Human Resources/Risk ManagementDEPARTMENT Z Signer Events Accepted: 4/8/2022 7:57:29 AMID: 857dbdf9-64ff21604.83bf-a42867276a41 Signature Timestamp Sarah Kuechler sarah.kuechler@cityofdenton.com Interim Director of Human Resources Security Level: Email, Account Authentication(None) Sent: 4/8/2022 10:18:58 AM Viewed: 4/8/2022 10:31 :31 AM Signed: 4/8/2022 10:44:56 AM Signature Adoption: Pre-selected Style Signed by link sent to sarah.kuechler@cityofdenton.com Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Accepted: 4/8/2022 10:31 :31 AM ID: 43a76231-709f-::138a-bled-3013fbddf62a Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) Completed Sent: 4/8/2022 10:44:59 AM Viewed: 5/4/2022 10:22:35 AM Signed: 5/4/2022 10:23:01 AMSigned by link sent to cheyenne.defee@cityofdenton.com Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not Offered via DocuSign Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication(None) Sent: 5/4/2022 10:23:03 AM Viewed : 5/4/2022 10:32:12 AM Signed: 5/4/2022 10:32:18 AM Signature Adoption: Pre-selected Style Signed by link sent to sara .hensley@cityofdenton.com Using IP Address: 107.77.200.110 Signed using mobile Electronic Record and Signature Disclosure:Not Offered via DocuSign Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication(None) 'DocuSlgned bEI R%4RLot IC5CA8C5EI 75493 Sent: 5/4/2022 10:32:20 AM Viewed: 5/4/2022 11 :47:40 AM Signed: 5/4/2022 11 :48:02 AM Signature Adoption: Pre-selected Style Signed by link sent to rosa.rios@cityofdenton.com Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Accepted: 5/4/2022 11 :47:40 AMID: 9edf63ca-9c31 4336-9811<i3d465b35e6f In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Status Timestamp Certified Delivery Events Timestamp Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Anthony Frasco, Sarah Kuechler, Rosa Rios, Linda Kile ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree’ button at the bottom ofthis document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Acknowledging your access and consent to receive materials electronicallyTo confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices anddisclosures exclusively in electronic format on the terms and conditions described above> please let us know by clicking the 'I agree' button below. By checking the 'I Agree’ box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you.