22-91222-912ORDINANCE NO.
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO APROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND
KIMLEY-HORN AND ASSOCIATES, INC., AMENDING THE CONTRACT APPROVED BY
CITY COUNCIL ON MARCH 16, 2021, IN THE NOT-TO-EXCEED AMOUNT OF $250,000.00;SAID FIRST AMENDMENT FOR PROFESSIONAL ENGINEERING SERVICES IN SUPPORT
OF THE STATE REIMBURSABLE TRANSPORTATION ALTERNATIVES SET-ASIDE (TASA)PROGRAM PROJECT; SYCAMORE – WELCH ACTIVE TRANSPORTATION CONNECTIONBIKE LANES AND SHARED – USE PATH FACILITIES AKA A-TRAIN TO UNT PROJECT;PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN
EFFECTIVE DATE (RFQ 6590-104 – PROVIDING FOR AN ADDITIONAL FIRSTAMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $92,000.00, WITH THE TOTAL
CONTRACT AMOUNT NOT-TO-EXCEED $342,000.00).
WHEREAS, on March 16, 2021, by Ordinance No. 21-419, the City awarded a contract to
Kimley-Horn and Associates, Inc., in the amount of $250,000.00 for professional engineering
services in support of the State reimbursable Transportation Alternatives Set-Aside (TASA) Program
project; Sycamore – Welch Active Transportation Connection Bike Lanes and Shared – Use Path
Facilities AKA A-Train to UNT project, as set forth in the contract; and
WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable
and are consistent with, and not higher than, the recommended practices and fees applicable to the
Provider’s profession, and such fees do not exceed the maximum provided by law; NOW,THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The First Amendment, increasing the amount of the contract between the City
and Kimley-Horn and Associates, Inc., which is on file in the office of the Purchasing Agent, in the
amount of Ninety-Two Thousand and 00/100 ($92,000.00) Dollars, is hereby approved, and the
expenditure of funds therefor is hereby authorized in accordance with said amendment. The totalcontract amount increases to $342,000.00.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
Th, m,ti,nt, ,ppr,,, thi, „di„,„„ w„ m,d, by PRa tld+#f ,nd „,,nd,d by
Deb Arw\in+or . This ordinance was passed and approved by the followingvote LI - Z] :
Aye
,//
\/
1/
b/
/VVJ
Nay Abstain Absent
Mayor Gerard Hudspeth:Vicki Byrd, District 1 :Brian Beck. District 2:Jesse Davis. District 3 :
Alison Maguire, District 4:
Deb Armintor, At Large Place 5 :
Paul Meltzer, At Large Place 6:
PASSED AND APPROVED this the 3d day of 2022
GN
ATTEST:
ROSA RIOS, CITY SECRETARY
JI11 11111/1
. 'Z=, _£Z,
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
D::i:anljlagr: Ella LyuTsrT a Lunn,„ Md,uda
Date: 2022.04.18 09:25:27 <)5'00'
I DXk ==;n@dtyofdentCLi
DocuSign Envelope ID: 06D0747B-IADE'+581-BDE0-A67F819415B0
DENTON
Docusign City Council Transmittal Coversheet
PSA 1 6590-104
Sycamore and Welch Transportatlon Tra11 Improvements
File Name I - Amendment #1
Purchasing Contact CQr1 Powe r
City C,,„iI T„g,t D,t, " "Y 3 ’ 2022
Piggy Back Option
Contract Expiration
22 912Ordinance
' -Vb ''rr ' 1 bV'N’ ' V
N/A
DocuSign Envelope ID: 06D0747B-IADE4581-BDE0-A67F819415B0
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXASAND KIMLEY-HORN AND ASSOCIATES, INC.PSA 6590-104
THE STATE OF TEXAS §
§COUNTY OF DENTON
THIS FIRST AMENDMENT TO CONTRACT 6590-104 (“Amendment”) by andbetween the City of Denton, Texas (“City”) and Kimley-Horn and Associates, Inc.
(“Engineer”); to that certain contract executed on March 16, 2021, in the original not-to-
exceed amount of 8250,000 (the “Agreement”); for services related to West Sycamore
Street and North Welch Street Active Transportation Trail Improvements.
WHEREAS, the City deems it necessary to further expand the services provided by
Engineer to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $92,000 with this Amendment for an aggregate not-to-exceed
amount of $342,000; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Engineer to the City;
NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1.The additional services described in Exhibit “A“ of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the design of trail improvements for West Sycamore Street and North Welch Street
Active Transportation project, are hereby authorized to be performed by Engineer.
For and in consideration of the additional services to be performed by Engineer, the
City agrees to pay, based on the cost estimate detail attached as Exhibit “A”, a total
fee, including reimbursement for non-labor expenses an amount not to exceed
$92,000,
2. This Amendment modifies the Agreement amount to provide an additional $92,000
for the additional services with a revised aggregate not to exceed total of $342,000.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
6590- 104 PSA – Amendment # 1 Page 1 of 2
DocuSign Envelope ID: 06D0747B-IADE-4581-BDE0-A67F819415B0
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date 05/03/2022
“City”“Engineer”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
KmILEY-HORN AND ASSOCIATES.INC.
By:
Al
vIce President
TCITY MANAGER
ATTEST:
ROSA RIOS, CITY SECRETARY THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
DocuSigned by:
BY: LRYRb,
DocuSigned bFI '"-„“„v
:6WAVWKE
Rebecca Dlv1 ney
PRINTED NAME
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY Di rector of Caplta1 projects/City Engineer
TITLE
DocuSigned by:
BY:ALartLLLaaAbUbl capita1 Projects/Engineering
4B070831B4AA438.DEPARTMENT
6590-104 PSA – Amendment #1 Page 2 of 2
DocuSign Envelope ID: 06D0747B-IADE4581-BDE0-A67F819415B0
Exhibit A
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENTADDITIONAL SERVICES
Professional Services Agreement:
West Sycamore Street and North Welch Street Active TransportationAmendment Scope of Services
Scope of Services
The CITY has requested that the ENGINEER perform additional services consisting of the
following:
Task 10 – Additional Topographic Survey
ENGINEER will perform additional field surveys to collect horizontal and vertical
elevations and other information needed by ENGINEER in design and preparation of
additional traffic signal and DCTA railroad crossing design at the following locations.
Additional filed survey will be collected as outlined on the original agreement.
•
•
•
•
Intersection of Sycamore Street and Bell Avenue
Intersection of Sycamore Street and Locust Street
Intersection of Sycamore Street and Elm Street
Intersection on Sycamore Street and DCTA Railroad crossing and Denton KatyTrail
These additional surveys collected will supplement the existing topographic survey
collected under previous scope.
Task 11 – Traffic Signal Designs
ENGINEER will perform traffic signal design for following intersections:
•Intersection of Sycamore Street and Bell Avenue
0
0
0
ENGINEER will design a traffic a signal modification at this intersection.
These modifications will consist of upgrading curb ramps, pedestrian push
buttons, pedestrian poles and crosswalks to comply with ADA standards.
It is anticipated that the existing mast arm poles, service, and signalcontroller and cabinet to remain.
It is anticipated that existing conduits have enough capacity to pull new
wires and full conduit replacements are not required.
•Intersection of Sycamore Street and Locust Street
o ENGINEER will design a traffic signal modification at this intersection.
These modifications will consist of upgrading curb ramps, pedestrian push
buttons, pedestrian poles and crosswalks to comply with ADA standards.
o it is anticipated that the existing mast arm poles to remain.
Amendment No. 1SYCAMORE WELCH TA March 3 1. 2022
1 of 3
DocuSign Envelope ID: 06D0747B-IADE4581-BDEO-A67F819415BO
o All conduits will be upgraded to new conduits. Pedestal service and new
traffic signal controller foundation to be included. New traffic signalcontroller and cabinet will be provided by the CITY.
•Intersection of Sycamore Street and Elm Street
0
0
0
ENGINEER will design a traffic signal modification at this intersection.
These modifications will consist of upgrading curb ramps, pedestrian push
buttons, pedestrian poles and crosswalks to comply with ADA standards.
It is anticipated that the existing mast arm poles to remain.
All conduits will be upgraded to new conduits. Pedestal service and new
traffic signal controller foundation to be included. New traffic signalcontroller and cabinet will be provided by the CITY.
Task 12 – Quiet Zone Coordination and Calculation
ENGINEER will coordinate and confirm removal of wayside horn located at the
Sycamore and DCTA crossing. This quiet zone includes additional 9 crossings and
following tasks are anticipated.
•
•
•
•
•
•
•
Collect 72-hour traffic counts at all ten crossings on this quiet zone corridor.
Perform site visit to evaluate existing SSM.
Update quiet zone calculations with new traffic counts and removal of waysidehorn.
Perform diagnostic meeting with FRA, DCTA and CITY.
Prepare diagnostic meeting notes.
Prepare updated Notice of Establishment (NOE).
Assist City with railroad agreement, if required.
Task 13 – DCTA Crossing Design
ENGINEER will perform roadway design at DCTA crossing based on the diagnostic
meetings finding and updated NOE performed under Task 12. The following tasks are
anticipated for the RR crossing design.
•
•
•
•
Install median on both sides of DCTA tracks
Install curb along the south side of Sycamore street.
Relocate DCTA RR gates as necessary. The railroad gates relocation to be
designed and constructed by DCTA.
Design of all improvements to railroad equipment will be performed by DCTA.
Amendment No. 1SYCAMORE WELCH TA March 3 1, 2022
2 of 3
DocuSign Envelope ID: 06D0747B-IADE=L581-BDE0-A67F819415B0
Compensation
The additional services described above will be accommodated by increasing the contract
amount by $92,000. The following table summarizes the revised contract amount:
Task OriginalContract
Amendment
No. 1
RevisedContract
I mgement
Task 2 – Conceptual Design (30 Percent)
Task 3 – Preliminary Design (60 Percent)
Task 4 – Final Design (90 Percent and 100 Percent)
Task 5 – Environmental Clearance Services
Task 6 – Bid Phase Services
Task 7 – Construction Phase Services
Task 8 – Topographic Survey Services
Task 9 – TDLR Permitting
Task 10 – Additional Topographic Survey Services
Task 11 – Traffic Signal Designs
Task 12 – Quiet Zone Coordination and Calculations
Task 13 – DCTA Crossing Design
$ 16,000
$45,000
$80,000
$35,000
822,000
$3,000
$25,000
$22,000
$2,000
§ 16,000
$45,000
$80,000
$35,000
$22,000
$3,000
$25,000
822,000
$2,000
$ 12,000
$58,000
$ 14,000
$8,000
$ 12,000
$58,000
$ 14,000
$8,000
Totals $250,000 $92,000
Duly executed by each party’s designated representative to be effective on the date subscribed
by the CITY.
BY:
CITY OF DENTON, TEXAS
BYENGINEER
Kimley-Horn and Associates, IncDocuSlgned by:At
D1 B5A80061 EE4E9
DocuSlgned by:
5236DB296270423.
Title- C1 ty Manager Title: Scott Arnold. P.E.. Vice President
Date. 5/4/2022 Date. 4/14/2022
Amendment No. 1SYCAMORE WELCH TA March 31. 2022
3 of 3
DocuSign Envelope ID: 06D0747B-IADE-4581-BDE0-A67F819415B0
Attachment "D"
W Sycamore St and N Welch St Amendment 1
Kimley-Horn and Associates, Inc.
TASK START DATE
Project Initiation
Design Notice to Proceed
Design
Data Collection/Survey
90% Submittal
City/ TxDOT Review
Final Submittal
Bid Package SubmittalBid@
Bid Advertisement
May-22 May-22
May-22
Jul-22
Oct-22
Nov-22
Jan-23
Jul-22
Oct-22
Nov-22
Jan-23
Feb-23
Feb-23
Jul-23
Aug-23
Jul-23
Aug-23Contractor Selection
Conctractor Notice to Proceed
Construction
Construction Aug-23 Apr-24
Due to the everchanging circumstances surrounding the COVID-19 Virus, situations may arise
during the performance of this Agreement that affect availability of resources and staff of Kim ley-
Horn, the client, other consultants, and public agencies. There could be changes in anticipated
delivery times, jurisdictional approvals, and project costs. Kimley-Horn will exercise reasonable
efforts to overcome the challenges presented by current circumstances, but Kimley-Horn will not be
liable to Client for any delays, expenses, losses, or damages of any kind arising out of the impact ofthe COVID-19 Virus.
[kx:uSign
Certificate Of Completion
Envelope Id: 06D0747BIADE4581 BDEOA67F819415B0
Subject: Please DocuSign: City Council Contract 6590-1 04 Sycamore/Welch Trail
Source Envelope:
Status: Completed
Improvements - Amendment #1
Document Pages: 7
Certificate Pages: 6
Signatures: 7 Envelope Originator:con Power
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.10
AutoNav: Enabled
Initials: 1
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Record Tracking
Status: Original
4/1 3/2022 8:26:35 AM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events
Cori Power
cori.power@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Signature Timestamp
Completed Sent: 4/13/2022 2:37:21 PM
Viewed: 4/1 3/2022 2:38:29 PM
Signed: 4/1 3/2022 2:38:46 PMSigned by link sent to cori.power@cityofdenton.com
Using IP Address: 198.49.140.10
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 4/13/2022 2:38:48 PM
Viewed : 4/1 3/2022 3:11 :43 PM
Signed: 4/1 3/2022 3:12:07 PM
Signature Adoption: Pre-selected Style
Signed by link sent to lori.hewell@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 4/13/2022 3:12:09 PM
Viewed: 4/14/2022 2:53:01 PM
Signed: 4/14/2022 2:57:05 PM
Signature Adoption: Pre-selected Style
Signed by link sent to
marcella.lunn@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Scott Arnold
Scott.arnold@kimley-horn.com
Vice President
Kimley-Horn and Associates, Inc.
Security Level: Email, Account Authentication
(None)
'DocuSign•d byI J„arM!.DIB5A8008rEE4E9,
Sent: 4/14/2022 2:57:07 PM
Viewed: 4/14/2022 4:11 :39 PM
Signed: 4/14/2022 9:12:53 PM
Signature Adoption: Uploaded Signature Image
Signed by link sent to
Scott.arnold@kimley-horn.com
Using IP Address: 208.127.245.199
Electronic Record and Signature Disclosure:
Signer Events Signature
Accepted: 3/27/2020 10:55:11 AMID: alf38400-e5cc-4b57-85484dd7e031355d
Timestamp
Rebecca Diviney
Rebecca.Diviney@cityofdenton.com
Director of Capital Projects/City Engineer
Security Level: Email, Account Authentication(None)
Sent: 4/14/2022 9:12:55 PM
Viewed: 4/14/2022 10:46:05 PM
Signed: 4/14/2022 10:46:33 PM
Signature Adoption: Pre-selected Style
Signed by link sent to
Rebecca.Diviney@cityofdenton.com
Using IP Address: 47.222.20.2
Electronic Record and Signature Disclosure:Accepted: 4/14/2022 10:46:05 PMID: 48b59697-021d2lc1 d-9dd 1 -b9cb1 3370902
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Completed Sent: 4/14/2022 10:46:36 PM
Viewed: 5/4/2022 1 :09:45 PM
Signed: 5/4/2022 1:10:02 PMSigned by link sent to
cheyenne.defee@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication(None)
'DocuSign•d by1 SMA Hu.4th
.5236DB296270423.
Sent: 5/4/2022 1:10:04 PM
Viewed: 5/4/2022 1:13:40 PM
Signed: 5/4/2022 1:13:46 PM
Signature Adoption: Pre-selected Style
Signed by link sent to
sara.hensley@cityofdenton.com
Using IP Address: 47.184.83.229
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication(None)
DocuSigned by:
I Ran Rb+
IC5CA8C5E 175493.
Sent: 5/4/2022 1 :13:49 PM
Viewed: 5/4/2022 1:26:54 PM
Signed: 5/4/2022 1 :27:16 PM
Signature Adoption: Pre-selected Style
Signed by link sent to rosa.rios@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Accepted: 5/4/2022 1 :26:54 PMID: 2fc92497-81d646d4-baOc-29218bc6e5d0
In Person Signer Events Signature
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Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Status Timestamp
Sent: 4/1 3/2022 2:38:48 PM
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 4/14/2022 10:46:35 PM
Viewed: 4/1 5/2022 2:53:26 PM
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 5/4/2022 1 :27:19 PM
Viewed: 5/4/2022 1:54:02 PM
Robin Davis
Robin.Davis@cityofdenton.com
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Accepted: 3/1 1/2022 2:33:30 PMID: f227025f-a21341b7-90e9-5c9c461c63d2
Sent: 5/4/2022 1:27:21 PM
Viewed : 5/4/2022 1 :34:12 PM
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 5/4/2022 1 :27:23 PM
Witness Events Signature Timestamp
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Envelope Summary Events
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Signing Complete
Completed
Status Timestamps
4/13/2022 2:37:21 PM
5/4/2022 1 :26:54 PM
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Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Scott Arnold, Rebecca Diviney, Rosa Rios, Robin Davis
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