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22-93922-939ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION. AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT EXTENSION BETWEEN THE CITY OF DENTON AND JAMES WOOD AUTOPARK, INC., THROUGH MAY 5. 2023. TO CONTINUE PROVIDING THE SUPPLY OF MEDIUM DUTYTRUCK CHASSIS FOR VARIOUS CITY OF DENTON DEPARTMENTS; AND DECLARING AN EFFECTIVE DATE (FILE 6865 – EXTENDING A CONTRACT WITH JAMES WOOD AUTOPARK, INC., TO MAY 5, 2023). WHEREAS, Ordinance 18-'1683 authorized a contract to James Wood Autopark, Inc., for three (3) years, for the supply of medium duty truck chassis fleet replacements and additions for various City of Denton Departments, which is on file in the office of the Purchasing Agent; and WHEREAS, the staff having recommended, and the City Manager having recommended to the City Council that an extension to the existing purchasing authority approved by Ordinance 18-1683 be authorized between the City and James Wood Autopark, Inc., for one (1) year; and WHEREAS, the City Council finds that the action taken herein is in the public interest;NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The findings and recitations contained in the preamble of this ordinance are incorporated herein by reference. SECTION 2. The authority to receive services from James Wood Autopark, Inc., authorized by Ordinance 18-1683, is hereby extended under File 6865 for one (1) year. SECTION 3. The City Council delegates the authority to the City Manager to take any actions that may be required or permitted to be performed by the City of Denton under File 6865 to the City Manager or their designee. SECTION 4: This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance seconded by :SesSe ThiSthe following vote [1 -a : Att56was made by fIg This ordinance was passed%nd approve and :d by Ayea /Ji 1/7 / 1/ Nay Abstain Absent Mayor Gerard Hudspeth:Vicki Byrd, District 1 : Brian Beck. District 2:Jesse Davis. District 3 : Alison Maguire, District 4: Deb Armintor, At Large Place 5: Paul Meltzer, At Large Place 6: PASSED AND APPROVED this the 3d day of 2022 ATTEST: ROSA RIOS, CITY SECRETARY Z4z _ rag, APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY Digitally signed by Marcella LunnDN: cn=Marcella Lunn, o, ou=City \3 Nfl :rr:::tr==;cdla.lunn@ciyddem Date: 2022.04.20 1 2:52:2 1 -05'CXy BY: DocuSign Envelope ID: 2A79E8EC-ABD6411 B-AA95-AA46522C8BEA DENTON Docusign City Council Transmittal Coversheet IFB 1 6865 File Name Medium Duty Trucks Purchasing Contact GabbY Leeper City C,,„,iI T„g,t D,t, " "“ 3 ’ 2022 Piggy Back Option Contract Expiration Ordinance Yes MAY 5 , 2025 22-939 DocuSign Envelope ID: 2A79E8EC-ABD641 IB-AA95-AA46522C8BEA THE STATE OF TEXAS § § §COUNTY OF DENTON FRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXASAND JAMES WOOD AUTOPARK, INC. 6865 THIS FIRST AMENDMENT TO CONTRACT 6865 (this “Amendment”) by and between the City of Denton, Texas (“City”) and James Wood Autopark, Inc. (“Contractor”) to that certain contract executed on November 6, 2018, in the original not-to-exceed amount of $4,000,000 (the “Agreement”); for services related to the purchase of medium- duty vehicles. WHEREAS, Contractor has substantially completed the work called for in the Agreement, and the City deems it necessary to further expand the services provided by Contractor to the City, and to provide an additional one year term with this Amendment. WHEREAS, this amendment incorporates any previously executed documents between the parties including but not limited to pricing adjustments. WHEREAS, the City deems it necessary to further expand the goods/services provided by Contractor to the City; and WHEREAS, the original not-to-exceed amount may not be increased by more than 25.0% as provided in Texas Local Government Code Sec. 252.048; and NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following First Amendment, which amends the following terms and conditions of the said Agreement, to wit: This Amendment modifies the Agreement amount to provide an additional 1 (one) year term for additional services and materials to be provided in accordance with the terms of the Agreement The term of the Agreement is extended until May 5, 2023. At the sole option of the City of Denton, the Contract may be further extended as needed, not to exceed a total of six (6) months. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. iN WITNESS WHEREOF, the City and the Contractor, have each executed this Amendment, by and through their respective duly authorized representatives and officerson this date 05/03/2022 1 DocuSign Envelope ID: 2A79E8EC-ABD6411 B-AA95-AA46522C8BEA “CONTRACTOR” James Wood Autopark, Inc /'---•••'DocuSigned by: By:1 EMAil fI\q+WFH©®lZED SIGNATURE, TITLE “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation /DoeuSigned by: By: IW, \ 523608296270423 APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY ATTEST: ROSA RIOS, CITY SECRETARY By: DocuSigned by: R%4R&at IC5CA8C5E 1 75493 THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. ethan cox PRINTED NAME Di rector of Publl c worksTITLE Pub11 c WorksDEPARTMENT 2 [k>cuSign Certificate Of Completion Envelope Id: 2A79E8ECABD641 IBAA95AA46522C8BEA Subject: Please DocuSign: City Council Contract 6865 Medium duty amendment 1 Source Envelope: Document Pages: 3 Certificate Pages: 6 AutoNav: Enabled Status: Completed Signatures: 5 Initials: 1 Envelope Originator: Gabby Leeper901B Texas Street Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Denton, TX 76209 Gabby.Leeper@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 4/19/2022 1 :35:45 PM Holder: Gabby Leeper Gabby.Leeper@cityofdenton.com Location: DocuSign Signer Events Gabby Leeper gabby.leeper@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication(None) Signature Timestamp Sent: 4/19/2022 1 :39:36 PM Viewed: 4/19/2022 1 :40:04 PM Signed: 4/1 9/2022 1 :40:27 PM Completed Signed by link sent to gabby.leeper@cityofdenton.com Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication(None) Sent: 4/19/2022 1 :40:29 PM Viewed: 4/1 9/2022 1 :43:25 PM Signed: 4/1 9/2022 1 :43:34 PM Signature Adoption: Pre-selected Style Signed by link sent to lori.hewell@cityofdenton.com Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Deputy City Attorney City of Denton Security Level: Email, Account Authentication(None) 'DocuSlgrnd bIC IM4HLLhhhh .48a7Q&3184AA438 Sent: 4/19/2022 1 :43:35 PM Viewed: 4/1 9/2022 2:25:11 PM Signed: 4/19/2022 4:30:14 PM Signature Adoption: Pre-selected Style Signed by link sent to marcella.lunn@cityofdenton.com Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not Offered via DocuSign Brian Fogle bfogle@jameswood.com Fleet Manager Security Level: Email, Account Authentication(None) 'DocuSign•d bICI “- '@.F74400FECBA14F3. Sent: 4/19/2022 4:30:16 PM Viewed: 4/1 9/2022 4:32:56 PM Signed: 4/1 9/2022 4:33:10 PM Signature Adoption: Pre-selected Style Signed by link sent to bfogle@jameswoad.com Using IP Address: 72.164.69.234 Electronic Record and Signature Disclosure: Signer Events Signature Accepted: 12/4/2020 9:59:50 AMID: bfecdb69-b9ab-+181-a4e24946ad5fd 124 Timestamp ethan cox Ethan.Cox@cityofdenton.com Director of Public Works Security Level: Email, Account Authentication(None) Sent: 4/19/2022 4:33:12 PM Viewed: 4/1 9/2022 5:03:00 PM Signed: 4/1 9/2022 5:03:09 PM Signature Adoption: Pre-selected Style Signed by link sent to Ethan.Cox@cityofdenton.com Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Accepted: 8/7/2018 4:24:18 PMID: feebacc3-151e-47bb-af6d-be8889ffcb35 Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) Completed Sent: 4/19/2022 5:03:11 PM Viewed: 5/4/2022 1:11 :25 PM Signed: 5/4/2022 1:11 :51 PMSigned by link sent to cheyenne.defee@cityofdenton.com Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not Offered via DocuSign Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication(None) Sent: 5/4/2022 1:11 :53 PM Viewed: 5/4/2022 1:15:14 PM Signed: 5/4/2022 1:15:18 PM Signature Adoption: Pre-selected Style Signed by link sent to sara .hensley@cityofdenton.com Using IP Address: 47.184.83.229 Electronic Record and Signature Disclosure:Not Offered via DocuSign Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None) Sent: 5/4/2022 1 :15:21 PM Viewed: 5/4/2022 1 :29:34 PM Signed: 5/4/2022 1:30:08 PM Signature Adoption: Pre-selected Style Signed by link sent to rosa.rios@cityofdenton.com Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Accepted: 5/4/2022 1 :29:34 PMID: 3b86883d-c73aJld4 1-8106-11 17a01de12b In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Status Timestamp Certified Delivery Events Timestamp Carbon Copy Events Status Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Status Timestamp Sent: 4/1 9/2022 1 :40:29 PM Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Sent: 4/19/2022 5:03:11 PM Viewed: 4/20/2022 9:44:19 AM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Sent: 5/4/2022 1:30:11 PM Viewed: 5/4/2022 1 :49:09 PM Terry Kader TerTy.Kader@cityofdenton.com Fleet Superintendent Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Accepted: 4/25/2022 1 1 :07:07 AMID: bd95aOc7-f30621607-9c11439b2d44 1 cbe Sent: 5/4/2022 1 :30:13 PM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope Sent Certified Delivered Signing Complete Completed Status Timestamps 4/1 9/2022 1:39:36 PM 5/4/2022 1 :29:34 PM 5/4/2022 1 :30:08 PM 5/4/2022 1 :30:13 PM Hashed/Encrypted Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Brian Fogle, ethan cox, Rosa Rios, Terry Kader ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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