22-987ORDINANCE NO. 22-987
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONALSERVICES AGREEMENT WITH HALFF ASSOCIATES, INC., FOR PROFESSIONAL DESIGNSERVICES FOR PECAN CREEK LINEAR TRAIL FOR THE PARKS AND RECREATIONDEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (RFQ 7850-o03 – PROFESSIONAL SERVICESAGREEMENT FOR PROFESSIONAL DESIGN SERVICES AWARDED TO HALFF
ASSOCIATES, INC., IN THE NOT-TO-EXCEED AMOUNT OF $145,000.00).
WHEREAS, on February 1, 2022, the City Council approved a pre-qualified professional
services list of state certified firms to provide landscape architectural services as needed for projects
for the Parks and Recreation Department (Ordinance 22- 192), and the professional services provider
(the “Provider”) mentioned in this ordinance is being selected as the most highly qualified on the
basis of its demonstrated competence and qualifications to perform the proposed professional
services; and
WHEREAS, the fees under the proposed contract are fair and reasonable and are consistent
with, and not higher than, the recommended practices and fees published by the professional
associations applicable to the Provider’s profession, and such fees do not exceed the maximum
provided by law; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Manager, or their designee, is hereby authorized to enter into an
agreement with Halff Associates, Inc., to provide professional design services for the City of Denton,
a copy of which is attached hereto and incorporated by reference herein.
SECTION 2. The City Manager, or their designee, is authorized to expend funds as required
by the attached contract.
SECTION 3. The City Council of the City of Denton, hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or their designee.
SECTION 4. The findings in the preamble of this ordinance are incorporated herein byreference.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was
seconded by Brian %cKthe following vote LI - Z :
made by A\{Son P
This ordinance was passl
and
Id approved by
Aye
IZ\/VJ
V+
Nay Abstain Absent
Mayor Gerard Hudspeth:Vicki Byrd, District 1 :
Brian Beck. District 2:Jesse Davis. District 3 :
Alison Maguire, District 4:Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
PASSED AND APPROVED this the nd\ day of , 2022.
Zz,//–GERARD HUDSPETH, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY b\\\\1l111111
_Z%a
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by Marcella LunnDN: cn=Marcella Lunn, o, ou=City
nv. \XP'wallli I • - ri rnm, r=IISDate: 2022.05.1010:52:1 8 -05'00'
I.\ \]Lf\\h :„n,:;;auaiu,n@dtyddenm
DocuSign Envelope ID: 386E0986-7DCF41CE-BOAD-1 FED57E4316C
DENTON
Docusign City Council Transmittal Coversheet
FILE 1 7850–o03
Pecan Creek L1 near Tra11File Name
Purchasing Contact Erica Garcia
City C,„,iI T„g,t D,t, MAY 17’ 2022
Piggy Back Option
Contract Expiration
Ordinance
Not Appllcab1 e
N/A
22–987
DocuSign Envelope ID: 386E0986-7DCF41CE-BOAD-1 FED57E4316C
STANDARD AGREEMENT FOR ARCHITECTURAL RELATED PROFESSIONALSERVICES
This AGREEMENT is between the City of Denton, a Texas home-rule municipality("CITY'), and Halff Associates, Inc., with its corporate office at 1201 N. Bowser Rd,
Richardson, TX 75081 and authorized to do business in Texas, ("ARCHITECT"), for aPROJECT generally described as: Design Services for Pecan Creek Linear TrailMasterplan (the "PROJECT").
SECTION 1
Scope of Services
A.The CITY hereby agrees to retain the ARCHITECT, and the ARCHITECT herebyagrees to perform, professional architectural services set forth in RFQ 7850-003 –
Halff Associates, Inc., which is on file at the purchasing office, and the Scope ofServices attached hereto as Attachment A. These services shall be performed inconnection with the PROJECT.
B. Additional services, if any, will be requested in writing by the CITY. CITY shall notpay for any work performed by ARCHITECT or its consultants, subcontractors and/or
suppliers that has not been ordered in advance and in writing. It is specifically
agreed that ARCHITECT shall not be compensated for any additional work resultingfrom oral orders of any person.
SECTION 2
Compensation and Term of Agreement
A.The ARCHITECT shall be compensated for all services provided pursuant to thisAGREEMENT in an amount not to exceed $145,000.00 in the manner and in
accordance with the fee schedule as set forth in Attachment A. Payment shall beconsidered full compensation for all labor, materials, supplies, and equipmentnecessary to complete the services described in Attachment A.
B. Unless otherwise terminated pursuant to Section 6. D. herein, this AGREEMENT shall
be for a term beginning upon the effective date, as described below, and shall continue
for a period which may reasonably be required for the completion of the PROJECT,
until the expiration of the funds, or completion of the PROJECT and acceptance by theCITY, whichever occurs first. ARCHITECT shall proceed diligently with the PROJECT
to completion as described in the PROJECT schedule as set forth in Attachment A.
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SECTION 3
Terms of Payment
Payments to the ARCHITECT will be made as follows:
A. Invoice and Payment
(1) The Architect shall provide the City sufficient documentation, including but notlimited to meeting the requirements set forth in the PROJECT schedule as set
forth in Attachment A to reasonably substantiate the invoices.
(2) The ARCHITECT will issue monthly invoices for all work performed under thisAGREEMENT. Invoices for the uncontested performance of the particular
services are due and payable within 30 days of receipt by City.
(3) Upon completion of services enumerated in Section 1, the final payment of anybalance for the uncontested performance of the services will be due within 30
days of receipt of the final invoice.
(4) in the event of a disputed or contested billing, only that portion so contested willbe withheld from payment, and the undisputed portion will be paid. The CITYwill exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually resolved.
(5) if the CITY fails to make payment in full to ARCHITECT for billings contested ingood faith within 60 days of the amount due, the ARCHITECT may, after giving7 days' written notice to CITY, suspend services under this AGREEMENT untilpaid in full. In the event of suspension of services, the ARCHITECT shall haveno liability to CITY for delays or damages caused the CITY because of suchsuspension of services.
SECTION 4
Obligations of the ARCHITECT
A. General
The ARCHITECT will serve as the CITY's professional architect representative under this
AGREEMENT, providing professional architectural consultation and advice and furnishingcustomary services incidental thereto.
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B. Standard of Care
The ARCHITECT shall perform its services:
(1) with the professional skill and care ordinarily provided by competent architectspracticing in the same or similar locality and under the same or similarcircumstances and professional license; and
(2) as expeditiously as is prudent considering the ordinary professional skill andcare of a competent architect.
C. Subsurface Investigations
(1) The ARCHITECT shall advise the CITY with regard to the necessity forsubcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and architectural work to be
performed hereunder. The ARCHITECT shall also advise the CITY concerningthe results of same. Such surveys, tests, and investigations shall be furnishedby the CITY, unless otherwise specified in Attachment A.
(2) in soils, foundation, groundwater, and other subsurface investigations, theactual characteristics may vary significantly between successive test points and
sample intervals and at locations other than where observations, exploration,and investigations have been made. Because of the inherent uncertainties in
subsurface evaluations, changed or unanticipated underground conditions mayoccur that could affect the total PROJECT cost and/or execution. These
conditions and cost/execution effects are not the responsibility of theARCHITECT.
D. Preparation of Architectural Drawings
The ARCHITECT will provide to the CITY the original drawings of all plans in ink on
reproducible mylar sheets and electronic files in .pdf format, or as otherwise approved byCITY, which shall become the property of the CITY. CITY may use such drawings in anymanner it desires; provided, however, that the ARCHITECT shall not be liable for the use
of such drawings for any project other than the PROJECT described herein.
E. Architect's Personnel at Construction Site
(1) The presence or duties of the ARCHITECT 's personnel at a construction site,whether as on-site representatives or otherwise, do not make the ARCHITECT
or its personnel in any way responsible for those duties that belong to the CITYand/or the CITYs construction contractors or other entities. and do not relieve
the construction contractors or any other entity of their obligations, duties, and
responsibilities, including, but not limited to, all construction methods, means,
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techniques, sequences, and procedures necessary for coordinating andcompleting all portions of the construction work in accordance with the
AGREEMENT Documents and any health or safety precautions required bysuch construction work. The ARCHITECT and its personnel have no authorityto exercise any control over any construction contractor or other entity or theiremployees in connection with their work or any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ARCHITECT or its personnel shall have no obligation orresponsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general, ifthe work on the PROJECT is being performed in a manner indicating that thePROJECT, when completed, will be in accordance with the AGREEMENTDocuments, nor shall anything in the AGREEMENT Documents or thisAGREEMENT between CITY and ARCHITECT be construed as requiringARCHITECT to make exhaustive or continuous on-site inspections to discover
latent defects in the work or otherwise check the quality or quantity of the workon the PROJECT. If the ARCHITECT makes on-site observation(s) of adeviation from the AGREEMENT Documents, the ARCHITECT shall inform theCITY
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth inthe Scope of Services, the ARCHITECT shall be entitled to rely upon such
certification to establish materials, systems or equipment and performancecriteria to be required in the AGREEMENT Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ARCHITECT shall provide opinions of probable costs based on the current
available information at the time of preparation, in accordance withAttachment A.
(2) in providing opinions of cost, financial analyses, economic feasibility projections,and schedules for the PROJECT, the ARCHITECT has no control over cost or
price of labor and materials; unknown or latent conditions of existing equipment
or structures that may affect operation or maintenance costs; competitivebidding procedures and market conditions; time or quality of performance bythird parties; quality, type, management, or direction of operating personnel; and
other economic and operational factors that may materially affect the ultimate
PROJECT cost or schedule. Therefore, the ARCHITECT makes no warrantythat the CITYs actual PROJECT costs, financial aspects, economic feasibility,or schedules will not vary from the ARCHITECT 's opinions, analyses,
projections, or estimates.
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G. Construction Progress Payments
Recommendations by the ARCHITECT to the CITY for periodic construction progresspayments to the construction contractor will be based on the ARCHITECT 's knowledge,information, and belief from selective sampling and observation that the work hasprogressed to the point indicated. Such recommendations do not represent thatcontinuous or detailed examinations have been made by the ARCHITECT to ascertainthat the construction contractor has completed the work in exact accordance with theAGREEMENT Documents; that the final work will be acceptable in all respects; that theARCHITECT has made an examination to ascertain how or for what purpose the
construction contractor has used the moneys paid; that title to any of the work, materials,or equipment has passed to the CITY free and clear of liens, claims, security interests, orencumbrances; or that there are not other matters at issue between the CITY and the
construction contractor that affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information compiled
and furnished by others, and may not always represent the exact location, type of variouscomponents, or exact manner in which the PROJECT was finally constructed. TheARCHITECT is not responsible for any errors or omissions in the information from others
that is incorporated into the record drawings.
1.Right to Audit
(1) ARCHITECT agrees that the CITY shall, until the expiration of five (5) yearsafter final payment under this AGREEMENT, have access to and the right toexamine and photocopy any directly pertinent books, documents, papers and
records of the ARCHITECT involving transactions relating to this AGREEMENT.ARCHITECT agrees that the CITY shall have access during normal workinghours to all necessary ARCHITECT facilities and shall be provided adequate
and appropriate work space in order to conduct audits in compliance with theprovisions of this section. The CITY shall give ARCHITECT reasonableadvance notice of intended audits.
(2) ARCHITECT further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITYshall, until the expiration of five (5) years after final payment under thesubcontract, have access to and the right to examine and photocopy anydirectly pertinent books, documents, papers and records of such subconsultant,
involving transactions to the subcontract, and further, that the CITY shall have
access during normal working hours to all subconsultant facilities, and shall beprovided adequate and appropriate work space, in order to conduct audits incompliance with the provisions of this section together with subsection (3)
hereof. CITY shall give subconsultant reasonable advance notice of intended
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audits.
(3) ARCHITECT and subconsultant agree to photocopy such documents as maybe requested by the CITY. The CITY agrees to reimburse ARCHITECT for the
cost of copies at the rate published in the Texas Administrative Code in effect asof the time copying is performed.
J. INSURANCE
(1 ) ARCHITECT’S INSURANCE
a.Commercial General Liability – the ARCHITECT shall maintain
commercial general liability (CGL) and, if necessary, commercialumbrella insurance with a limit of not less than $1,000,000.00 per eachoccurrence with a $2,000,000.00 aggregate. If such Commercial General
Liability insurance contains a general aggregate limit, it shall applyseparately to this PROJECT or location.
1.The CITY shall be included as an additional insured with all rights
of defense under the CGL, using ISO additional insuredendorsement or a substitute providing equivalent coverage, and
under the commercial umbrella, if any. This insurance shall applyas primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. The CommercialGeneral Liability insurance policy shall have no exclusions or
endorsements that would alter or nullify: premises/operations,products/completed operations, contractual, personal injury, oradvertising injury, which are normally contained within the policy,
unless the CITY specifically approves such exclusions in writing.
ii.ARCHITECT waives all rights against the CITY and its agents,officers, directors and employees for recovery of damages to theextent these damages are covered by the commercial generalliability or commercial umbrella liability insurance maintained inaccordance with this AGREEMENT.
b.Business Auto – the ARCHITECT shall maintain business auto liability
and, if necessary, commercial umbrella liability insurance with a limit ofnot less than $1,000,000 each accident. Such insurance shall cover
liability arising out of “any auto”, including owned, hired, and non-ownedautos, when said vehicle is used in the course of the PROJECT. If the
architect owns no vehicles, coverage for hired or non-owned isacceptable.
i. ARCHITECT waives all rights against the CITY and its agents,
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officers, directors and employees for recovery of damages to theextent these damages are covered by the business auto liability orcommercial umbrella liability insurance obtained by ARCHITECT
pursuant to this AGREEMENT or under any applicable autophysical damage coverage.
C.Workers’ Compensation – ARCHITECT shall maintain workers
compensation and employers liability insurance and, if necessary,commercial umbrella liability insurance with a limit of not less than$100,000.00 each accident for bodily injury by accident or $100,000.00
each employee for bodily injury by disease, with $500,000.00 policy limit.
i.ARCHITECT waives all rights against the CITY and its agents,officers, directors and employees for recovery of damages to the
extent these damages are covered by workers compensation andemployer’s liability or commercial umbrella insurance obtained byARCHITECT pursuant to this AGREEMENT.
d.Professional Liability – ARCHITECT shall maintain professional liability, aclaims-made policy, with a minimum of $1,000,000.00 per claim andaggregate. The policy shall contain a retroactive date prior to the date of
the AGREEMENT or the first date of services to be performed,
whichever is earlier. Coverage shall be maintained for a period of 5 yearsfollowing the completion of the AGREEMENT. An annual certificate of
insurance specifically referencing this PROJECT shall be submitted tothe CITY for each year following completion of the AGREEMENT.
(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ARCHITECT has obtained
all required insurance shall be attached to this AGREEMENT prior to itsexecution .
b.Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, subject to any defense provided by the policy, as its
interests may appear. The term CITY shall include its employees,officers, officials, agents, and volunteers as respects the contractedservices .
c. Certificate(s) of insurance shall document that insurance coveragespecified in this AGREEMENT are provided under applicable policiesdocumented thereon .
d. Any failure on part of the CITY to attach the required insurancedocumentation hereto shall not constitute a waiver of the insurance
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requirements.
e.A minimum of thirty (30) days notice of cancellation or material change incoverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Notice shall be sentto the respective Department Director (by name), City of Denton, 901Texas Street, Denton, Texas 76209.
f. Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A:V or greater, in the current A.M.Best Key Rating Guide or have reasonably equivalent financial strengthand solvency to the satisfaction of Risk Management.
g.Any deductible or self insured retention in excess of $250,000.00 thatwould change or alter the requirements herein is subject to approval bythe CITY in writing, if coverage is not provided on a first-dollar basis. The
CITY, at it sole discretion, may consent to alternative coveragemaintained through insurance pools or risk retention groups. Dedicated
financial resources or letters of credit may also be acceptable to theCITY
h. Applicable policies shall each be endorsed with a waiver of subrogationin favor of the CITY as respects the PROJECT.
1.The CITY shall be entitled, upon its request and without incurringexpense, to review the ARCHITECT 's insurance policies includingendorsements thereto and, at the CITY's discretion; the ARCHITECT
may be required to provide proof of insurance premium payments.
j. Lines of coverage, other than Professional Liability, underwritten on aclaims-made basis, shall contain a retroactive date coincident with or
prior to the date of the AGREEMENT. The certificate of insurance shall
state both the retroactive date and that the coverage is claims-made.
k.Coverages, whether written on an occurrence or claims-made basis,
shall be maintained without interruption nor restrictive modification orchanges from date of commencement of the PROJECT until finalpayment and termination of any coverage required to be maintained after
final payments.
1.The CITY shall not be responsible for the direct payment of anyinsurance premiums required by this AGREEMENT.
m. Sub consultants and subcontractors to/of the ARCHITECT shall be
required by the ARCHITECT to maintain the same or reasonably
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equivalent insurance coverage as required for the ARCHITECT. Whensub consultants/subcontractors maintain insurance coverage,ARCHITECT shall provide CITY with documentation thereof on acertificate of insurance.
K. Independent Consultant
The ARCHITECT agrees to perform all services as an independent consultant and not as
a subcontractor, agent, or employee of the CITY. The doctrine of respondeat superiorshall not apply.
L. Disclosure
The ARCHITECT acknowledges to the CITY that it has made full disclosure in writing of
any existing conflicts of interest or potential conflicts of interest, including personal financialinterest, direct or indirect, in property abutting the proposed PROJECT and business
relationships with abutting property cities. The ARCHITECT further acknowledges that itwill make disclosure in writing of any conflicts of interest that develop subsequent to thesigning of this AGREEMENT and prior to final payment under the AGREEMENT.
M. Asbestos or Hazardous Substances
(1) if asbestos or hazardous substances in any form are encountered or suspected,the ARCHITECT will stop its own work in the affected portions of the PROJECT
to permit testing and evaluation.
(2) if asbestos or other hazardous substances are suspected, the CITY may
request the ARCHITECT to assist in obtaining the services of a qualifiedsubcontractor to manage the remediation activities of the PROJECT.
N. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published design
criteria and/or current architectural practice standards which the ARCHITECT should havebeen aware of at the time this AGREEMENT was executed, the ARCHITECT shall revise
plans and specifications, as required, at its own cost and expense. However, if designchanges are required due to the changes in the permitting authorities' published designcriteria and/or practice standards criteria which are published after the date of thisAGREEMENT which the ARCHITECT could not have been reasonably aware of, the
ARCHITECT shall notify the CITY of such changes and an adjustment in compensationwill be made through an amendment to this AGREEMENT.
O. Schedule
ARCHITECT shall manage the PROJECT in accordance with the schedule developed per
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Attachment A to this AGREEMENT.
P. Equal Opportunity
(1) Equal Employment Opportunity: ARCHITECT and ARCHITECT’s agentsshall engage in any discriminatory employment practice. No person shall, on
the grounds of race, sex, sexual orientation, age, disability, creed, color, genetictesting, or national origin, be refused the benefits of, or be otherwise subjectedto discrimination under any activities resulting from this AGREEMENT.
(2) Americans with Disabilities Act (ADA) Compliance: ARCHITECT and
ARCHITECT’s agents shall not engage in any discriminatory employmentpractice against individuals with disabilities as defined in the ADA.
SECTION 5
Obligations of the City
A. City-Furnished Data
ARCHITECT may rely upon the accuracy, timeliness, and completeness of the information
provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ARCHITECT as required for theARCHITECT 's performance of its services. The CITY will perform, at no cost to the
ARCHITECT, such tests of equipment, machinery, pipelines, and other components of theCITY's facilities as may be required in connection with the ARCHITECT 's services. The
CITY will be responsible for all acts of the CITYs personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, andpay for all advertisements for bids; permits and licenses required by local, state, or federal
authorities; and land, easements, rights-of-way, and access necessary for theARCHITECT 's services or PROJECT construction.
D. Timely Review
The CITY will examine the ARCHITECT 's studies, reports, sketches, drawings,specifications, proposals, and other documents; obtain advice of an attorney, insurancecounselor, accountant, auditor, bond and financial advisors. and other consultants as the
CITY deems appropriate; and render in writing decisions required by the CITY in a timely
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manner in accordance with the PROJECT schedule prepared in accordance withAttachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ARCHITECT whenever CITY observes or
becomes aware of any development that affects the scope or timing of the ARCHITECT 'sservices or of any defect in the work of the ARCHITECT or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ARCHITECT will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos containingmaterials, or conditions, and that ARCHITECT had no prior role in thegeneration, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by thirdparties or employees of City, City hereby releases ARCHITECT from anydamage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge, releaseor escape of hazardous substances, contaminants, or asbestos is a result ofARCHITECT’s negligence or if ARCHITECT brings such hazardous substance,contaminant or asbestos onto the PROJECT.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article IV.E.
regarding the ARCHITECT 's Personnel at Construction Site, and provisions providing forcontractor indemnification of the CITY and the ARCHITECT for contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts withconstruction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materialssuppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ARCHITECT, its officers, employees, andsubcontractors, for any claim arising out of, in connection with, or
resulting from the architectural services performed. Only the CITYwill be the beneficiary of any undertaking by the ARCHITECT."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITYand the ARCHITECT and there are no third-party beneficiaries.
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(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shallhave no third-party beneficiary rights under this AGREEMENT.
(4) Nothing contained in this Section H. shall be construed as a waiver of any right
the CITY has to bring a claim against ARCHITECT.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structuresassociated with the PROJECT.
(2) The CITY may secure Builders Risk/Installation insurance at the replacementcost value of the PROJECT. The CITY may provide ARCHITECT a copy of the
policy or documentation of such on a certificate of insurance.
J. Litigation Assistance
The Scope of Services does not include costs of the ARCHITECT for required or
requested assistance to support, prepare, document, bring, defend, or assist in litigationundertaken or defended by the CITY. In the event CITY requests such services of theARCHITECT, this AGREEMENT shall be amended or a separate agreement will be
negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services in thisAGREEMENT. If such changes affect the ARCHITECT 's cost of or time required for
performance of the services, an equitable adjustment will be made through an amendmentto this AGREEMENT with appropriate CITY approval.
SECTION 6
General Legal Provisions
A. Authorization to Proceed
ARCHITECT shall be authorized to proceed with this AGREEMENT upon receipt of awritten Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ARCHITECT, whether in hard copy or in electronic form, are instruments of service for this
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PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by
the CITY or by others acting through or on behalf of the CITY of any such instruments ofservice without the written permission of the ARCHITECT will be at the CITY's sole risk.
The CITY shall own the final designs, drawings, specifications and documents.
C. Force Majeure
The ARCHITECT is not responsible for damages or delay in performance caused by actsof God, fires, strikes, lockouts, accidents, or other events beyond the control of the
ARCHITECT that prevent ARCHITECT’s performance of its obligations hereunder.
D. Termination
(1 ) This AGREEMENT may be terminated:
a. by the City for its convenience upon 30 days' written notice toARCHITECT.
b.by either the CITY or the ARCHITECT for cause if either party failssubstantially to perform through no fault of the other and thenonperforming party does not commence correction of suchnonperformance within 5 days’ written notice or thereafter fails to
diligently complete the correction .
(2) if this AGREEMENT is terminated for the convenience of the City, theARCHITECT will be paid for termination expenses as follows:
a. Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ARCHITECT 'S work product;
b. Out-of-pocket expenses for purchasing electronic data files and otherdata storage supplies or services;
c. The time requirements for the ARCHITECT 'S personnel to documentthe work underway at the time of the CITY'S termination for convenience
so that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ARCHITECT will submit to the
CITY an itemized statement of all termination expenses. The CITY'S approvalwill be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ARCHITECT for theconvenience of the CITY. In the event of such suspension, delay, or interruption, an
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equitable adjustment in the PROJECT's schedule, commitment and cost of theARCHITECT s personnel and subcontractors, and ARCHITECT 's compensation will bemade
F. Indemnification
IN ACCORDANCE WITH TEXAS LOCAL GOVERNMENT CODE SECTION 271.904,THE ARCHITECT SHALL INDEMNIFY OR HOLD HARMLESS THE CITY AGAINSTLIABILITY FOR ANY DAMAGE COMMITrED BY THE ARCHITECT OR ARCHITECT’S
AGENT, CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICHTHE ARCHITECT EXERCISES CONTROL TO THE EXrENT THAT THE DAMAGE IS
CAUSED BY OR RESULTING FROM AN ACT OF NEGLIGENCE, INTENTIONALTORT. INTELLECTUAL PROPERTY INFRINGEMENT, OR FAILURE TO PAY ASUBCONTRACTOR OR SUPPLIER. CITY IS ENTITLED TO RECOVER ITSREASONABLE ATTORNEY’S FEES IN PROPORTION TO THE ARCHITECT’SLIABILITY.
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior writtenconsent of the other party.
H. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, itsinterpretation and performance, and any other claims related to it. The venue for any
litigation related to this AGREEMENT shall be Denton County, Texas.
I. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability
will not affect any other provision, and this AGREEMENT shall be construed as if suchinvalid, illegal, or unenforceable provision had never been contained herein. Sections 5.F.,6.B., 6.D., 6.F., 6.H., and 6.1. shall survive termination of this AGREEMENT for any cause.
J. Observe and Comply
ARCHITECT shall at all times observe and comply with all applicable federal and State
laws and regulations and with all City ordinances and regulations which in any way affectthis AGREEMENT and the work hereunder, and shall observe and comply with all orders,
laws ordinances and regulations which may exist or may be enacted later by governing
bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or
ignorance thereof shall be considered. ARCHITECT AGREES TO DEFEND, INDEMNIFYAND HOLD HARMLESS CITY AND ALL OF ITS OFFICERS, AGENTS AND
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EMPLOYEES FROM AND AGAINST ALL CLAIMS OR LIABILITY ARISING OUT OFTHE VIOLATION OF ANY SUCH ORDER, LAW, ORDINANCE, OR REGULATION,WHETHER IT BE BY ITSELF OR ITS EMPLOYEES.
K. Immigration Nationality Act
ARCHITECT shall verify the identity and employment eligibility of its employees whoperform work under this AGREEMENT, including completing the Employment EligibilityVerification Form (1-9). Upon request by CITY, ARCHITECT shall provide CITY withcopies of all 1-9 forms and supporting eligibility documentation for each employee whoperforms work under this AGREEMENT. ARCHITECT shall adhere to all Federal andState laws as well as establish appropriate procedures and controls so that no services
will be performed by any ARCHITECT employee who is not legally eligible to performsuch services. ARCHITECT SHALL INDEMNIFY CITY AND HOLD CITY HARMLESSFROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THISPARAGRAPH BY ARCHITECT, ARCHITECT’S EMPLOYEES, SUBCONTRACTORS,AGENTS, OR LICENSEES. CITY, upon written notice to ARCHITECT, shall have the
right to immediately terminate this AGREEMENT for violations of this provision byARCHITECT
L. Prohibition On Contracts With Companies Boycotting Israel
Architect acknowledges that in accordance with Chapter 2271 of the Texas Government
Code, City is prohibited from entering into a contract with a company for goods orservices unless the contract contains a written verification from the company that it: (1 )does not boycott Israel; and (2) will not boycott Israel during the term of the contract.The terms “boycott Israel” and “company” shall have the meanings ascribed to those
terms in Section 808.001 of the Texas Government Code. By signing this agreement,Architect certifies that Architect’s signature provides written verification to the
City that Architect: (1) does not boycott Israel; and (2) will not boycott IsraeldurIng the term of the agreement. Failure to meet or maintain the requirementsunder this provision will be considered a material breach.
M. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, ora Foreign Terrorist Organization
Sections 2252 and 2270 of the Texas Government Code restricts CITY from contractingwith companies that do business with Iran, Sudan, or a foreign terrorist organization.By signing this agreement, Architect certifies that Architect’s signature provideswritten verification to the City that Architect, pursuant to Chapters 2252 and 2270,
is not ineligible to enter into this agreement and will not become ineligible toreceive payments under this agreement by doing business with Iran, Sudan, or a
foreIgn terrorIst organizatIon. Failure to meet or maintain the requirements under thisprovision will be considered a material breach.
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N. Prohibition on Contracts with Companies Boycotting Certain EnergyCompanies
Architect acknowledges that in accordance with Chapter 2274 of the Texas Government
Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains written verification from the company that it (1 )does not boycott energy companies; and (2) will not boycott energy companies duringthe term of the contract. The terms “boycott energy company” and “company” shall
have the meanings ascribed to those terms in Section 809.001 of the TexasGovernment Code. By signing this agreement, Architect certifies that Architect’ssignature provides written verification to the City that Architect: (1) does notboycott energy companies; and (2) will not boycott energy companies during theterm of the agreement. Failure to meet or maintain the requirements under thisprovision will be considered a material breach.
O. Prohibition on Contracts with Companies Boycotting Certain Firearm Entitiesand Firearm Trade Associations
Architect acknowledges that in accordance with Chapter 2274 of the Texas Government
Code, City is prohibited from entering into a contract with a company for goods orservices unless the contract contains written verification from the company that it (1 )
does not have a practice, policy, guidance, or directive that discriminates against afirearm entity or firearm trade association; and (2) will not discriminate during the term ofthe contract against a firearm entity or firearm trade association. The terms“discriminate against a firearm entity or firearm trade association,” “firearm entity” and
“firearm trade association” shall have the meanings ascribed to those terms in Chapter2274 of the Texas Government Code. By sIgning this agreement, Architect certifiesthat Architect’s signature provides written verification to the City that Architect:
(1) does not have a practice, policy, guidance, or directive that discriminatesagainst a firearm entity or firearm trade association; and (2) will not discriminateduring the term of the contract against a firearm entity or firearm tradeassociation . Failure to meet or maintain the requirements under this provision will beconsidered a material breach.
P. Termination Right for Contracts with Companies Doing Business with Certain
Foreign-Owned Companies
The City of Denton may terminate this Contract immediately without any further liabilityif the City of Denton determines, in its sole judgment, that this Contract meets the
requirements under Chapter 2274, and Engineer is, or will be in the future, (i) owned byor the majority of stock or other ownership interest of the company is held or controlledby individuals who are citizens of China, Iran, North Korea, Russia, or other designatedcountry (ii) directly controlled by the Government of China, Iran, North Korea, Russia, or
other designated country, or (iii) is headquartered in China, Iran, North Korea, Russia,or other designated country.
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Q. Certificate of Interested Parties Electronic Filing
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908of the Government Code. The law states that the City may not enter into this contractunless the Contractor submits a disclosure of interested parties (Form 1295) to the Cityat the time the Contractor submits the signed contract. The Texas Ethics Commission
has adopted rules requiring the business entity to file Form 1295 electronically with theCommission.
Contractor will be required to furnish a Certificate of Interest Parties before the contractis awarded, in accordance with Government Code 2252.908.
The contractor shall:
1
2
3
4
5
6.
Log onto the State Ethics Commission Website at :
https://www .ethics.state.tx.us/filinginfo/1295/Register utilizing the tutorial provided by the State
Print a copy of the completed Form 1295
Enter the Certificate Number on page 2 of this contract.Complete and sign the Form 1295
Email the form to purchasing@cityofdenton.com with the contract number in the
subject line. (EX: Contract 1234 – Form 1295)
The City must acknowledge the receipt of the filed Form 1295 not later than the 30thday after Council award. Once a Form 1295 is acknowledged, it will be posted to theTexas Ethics Commission’s website within seven business days.
R. Agreement Documents
This AGREEMENT, including its attachments and schedules, constitutes the entireAGREEMENT, which supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. This AGREEMENT may beexecuted in one or more counterparts and each counterpart shall, for all purposes, bedeemed an original, but all such counterparts shall together constitute but one and thesame instrument. The following attachments and schedules are hereby made a part ofthis AGREEMENT:
Attachment A - Scope of Services, Compensation, Project Schedule and Location
Map
These documents make up the AGREEMENT documents and what is called for by oneshall be as binding as if called for by all. In the event of an inconsistency or conflict inany of the provisions of the AGREEMENT documents, the inconsistency or conflict shallbe resolved by giving precedence first to the written AGREEMENT then to theAGREEMENT documents in the order in which they are listed above.
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The parties agree to transact business electronically. Any statutory requirements that
certain terms be in writing will be satisfied using electronic documents and signing.Electronic signing of this document will be deemed an original for all legal purposes.
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Dqyl?>s8yJed by each party’s designated representative to be effective on
BY:
CITY OF DENTON, TEXAS
BY:ARCHITECT
Sara Hensley, City Manager David Buchanan
Date: 5/18/2022
THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED
as to financial and operationalPeTE;i;='WPUB,and business terms.
Signature
2022-87984
TEXAS ETHICS COMMISSIONCERTmiCATE NUMBER
D1 rector of Parks and Recreation
Title
Parks and Recreation
Department
5/18/2022Date Signed:
APPROVED AS TO LEGAL FORM:
MAgXRRIMVW\ND, CITY ATrORN EY
AMrELLLa£JMMA.By:
B y :
A1–rEST
City of Denton, TexasProfessional Services AgreementRevised Date: 3/22/22
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!!! HALFF 1201 N. Bowser Rd.Richardson, TX 75081(214) 346-6266
ATTACHMENT A
PLANNING AND SCHEMATIC DESIGN SERVICES FOR
THE PECAN CREEK REGIONAL LINEAR TRAIL
Purpose
Halff Associates (CONSULTANT) shall provide Planning and Schematic Design Services for the
Pecan Creek Regional Linear Trail (PROJECT), for the City of Denton (CLIENT). The purpose of theproject is to determine the feasibility, opportunities & constraints, potential costs and grant
opportunities to extend the Pecan Creek Regional Linear Trail, accessing approximately 8.5 miles of
trail that will follow along the Pecan Creek Corridor from Lewisville Lake to the existing DCTA Trail.
Scope
The primary project focus will be an extension of the Pecan Creek Regional Linear Trail (appx. 8.5miles). (See attached Exhibit A).
Community engagement will not be conducted by the CONSULTANT in the proposed scope of
services AND will be performed by the CLIENT. However, coordination and engagement will occur
with various stakeholders, adjacent property owners and agencies. Graphic products will be
prepared, with the intent to assist the CLIENT in any community engagement meetings.
The design will consist of a minimum 10-ft. wide hard surface shared-use path, with shared-use path
bridge(s), and various at-grade and grade separated roadway, water body and other crossings,consistent with The American Association of State Highway and Transportation Officials (AASHTO)
Guide for the Development of Bicycle Facilities. All new shared-use path bridges are anticipated to
be a minimum of 14-ft. wide (inside dimension). Recommended pedestrian and bicycle safetycountermeasures such as signals, crossing treatments, lighting, and signage will be determined for
all roadway crossings as applicable. In addition, for locations along roadways where an off-street
shared-use path is not feasible due to right-of-way constraints and obstructions not suitable for bike
and pedestrian accommodations consistent with AASHTO guidance, the CONSULTANT will examine
and determine the most appropriate roadway retrofit necessary to accommodate dedicated high
comfort bicycle and pedestrian facilities suitable for users of all ages and abilities. Design optionsfor these locations (e.g. road diets, dedicated one-way or two-way on-street or off-street
separated/protected bikeways which include separate pedestrian accommodations and widened
sidewalks within the R.O.W.) must be consistent with AASHTO and/or the Separated Bike LanePlanning and Design Guide, FHWA, May 2015.
For all proposed trail sections that cross privately owned property, the CONSULTANT will determine
approximate right-of-way and/or easement needs. The CLIENT will coordinate and prepare anynecessary easement or property acquisition documents for approval.
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Attachment Aiii HALFF 1201 N. Bowser Rd.Richardson, TX 75081(214) 346-6266
AssumptionsThe scope of services for this proposal has been prepared using the following assumptions as a basis
for its preparation:
1. In addition to any City provided topographical, utility and R.0.W. data, the CONSULTANT
will utilize NCTCOG data where appropriate, including but not exclusive of aerial orthoimagery, 2’ contours, vegetation, etc. No additional survey services will be performed by the
CONSULTANT as part of this scope of work.
2.The drawings will follow City of the Denton CADD and drafting standards.
3. 30% Schematic deliverables will be used in the final deliverables for selected grant
applications.
4. Schedule subject to client and/or agency review within a maximum of 30-day turnaround.
TASK 01 - PROJECr MANAGEMENT AND COORDINATION MEETINGS
Communications and Reporting:
CONSULTANT will provide monthly updates and progress reports to the CLIENT on current
progress, outstanding issues and/or items of future concern. The reporting will be in 8.5“x11” formatand submitted electronically to the CLIENT for their use and distribution.
Project Kick-off Meeting:
CONSULTANT will attend one (01) virtual or in-person coordination/project kick-off meeting withthe CLIENT and other necessary stakeholders to confirm the projects goals and objectives and to
identify the parameters for upcoming planning efforts. Notes will be taken by the CONSULTANT torecord items discussed and decisions made during this meeting and provided to all attendees.
Internal Team Meetings:
CONSULTANT will conduct internal team meetings as required by the PROJECT. The internal team
meetings will include internal coordination of project processes, program items and schedules.
Planning Coordination Meetings:
CONSULTANT will conduct planning design coordination meetings once each month with theCLIENT for the duration of the PROJECT to review current project progress and discuss project
issues. Design Coordination Meetings will be held at the CONSULTANT’s office or via virtual
conferencing. CONSULTANT will subsequently prepare meeting minutes in 8.5“x11” format, to be
distributed to the meeting attendees for record keeping. The number of meetings will total up to
ten (10)
Design Review Meetings:
CONSULTANT will conduct a design submittal review meeting with the CLIENT and staff membersof other necessary entities to discuss all comments related to the PROJECT at each submittal
milestone. All design submittal review meetings will be held virtually or in-person. The meetingand submittal milestones shall be as follows:
• Data Collection and Base Map Preparation - One (01) meeting
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Attachment A
!!! HALFF 1201 N. Bowser Rd.Richardson, TX 75081(214) 346-6266
• Trail Alignment Development - One (01) meeting
• 30% Schematic Design - One (01) meeting
Deliverables:
The CONSULTANT shall provide the following deliverables:
• Monthly Project progress report updates in an 8.5“x11” digital PDF format.
• Notes will be taken by the CONSULTANT to record items discussed and decisions made
during all meetings as listed in Tasks above and will be provided to all attendees in 8.5“x11”
digital PDF format.
TASK 02 - DATA COLLECTION AND BASE MAP PREPARATION
Data Collection:
The CLIENT will provide to the CONSULTANT available project data relevant to the preliminary
project corridor as necessary for completion of the project. The CONSULTANT will collect thefollowing data as necessary to develop trail and bikeway alignment options. At a minimum, data
will include the following information:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Google Earth and/or Near Map aerial photography and mapping
NCTCOG Regional Data, topography and other information (as available)
Texas statewide environmental/historic/cultural resource data
FEMA Flood Boundary Maps and Flood Insurance Studies (locations of FEMA 100-year
floodplain and floodway)
Wetland locations (if applicable)
Existing and adopted land use maps and plans
Local comprehensive and thoroughfare plans
Oncor and Atmos electric / gas utilities and other information
City of Denton utilities and other information as available
DCAD property information
Design data from record drawings of existing and proposed transportation facilities
Existing aerial photography and survey information from the City of Denton.
Previously prepared drainage studies
Development Site Plans (if applicable)
Preliminary Base Map:CONSULTANT will take all current information provided by the CLIENT and create a preliminary
project Base Map as appropriate for use in the field during the Site Investigation / Preliminary FieldReview task.
Site Investigation / Preliminary Field Review:CONSULTANT will initiate and participate with the CLIENT for one (01) driving and walking site
investigation study/ field review meeting of the potential trail corridor that is anticipated to span
over two (02) days. The field review is necessary to gain an understanding of alignment alternatives
and to identify key opportunities and constraints. The field review will identify opportunities and
constraints related to the potential trail and bikeway alignment options and water body and
3
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Attachment A
!!! HALFF 1201 N. Bowser Rd.Richardson, TX 75081(214) 346-6266
roadway crossing locations including analysis of potential pedestrian bridge crossings over Pecan
Creek. Site review will also include the evaluation of the following components:
•
•
Roadways with potential side-paths (if necessary) - review will consider the potential to
retrofit the roadway cross-section for a potential side-path and/or separated bikeway
facilities within street rights-of-way.
Major Intersection / Mid-Block Crossings - review will consider necessary improvements to
ensure the safety and comfort of bicyclists and pedestrians crossing at existing signalized
intersections or at a mid-block crossing.
Private and Public Property Evaluation:
CONSULTANT will prepare a property map for the entire proposed project corridor. Using data from
Denton County Appraisal District maps this property map will identify each private or publicproperty parcels adjacent and within the proposed corridor so a proper evaluation can be made on
the impact the proposed shared-use trail facility will have on adjacent properties.
Project Opportunity & Constraints Exhibit / Project Base Map:
CONSULTANT will prepare one (01) Opportunity & Constraints Exhibit to identify challenges,
opportunities and/or potential impacts within the project corridor, including impacts to the nature,
cultural, and human environment. Examples are historic and archeological resources, community
resources, wetlands, floodplains, parks, and geological features. The project Opportunity &Constraints exhibit will also identify private properties that could be impacted by the proposed trail
alignment. The exhibit will be used in trial alignment discussions with the CLIENT and stakeholders.
CONSULTANT will update the project base map for the project corridor utilizing CONSULTANT’s
gathered relevant project data. The project base map shall be suitable for use in both 22“ inch x 34“
inch (full-size) and 11” inch x 17” inch (half size) format with line work (and with full-color aerial photo
background which can be turned on or off as requested by CLIENT). The base map shall include, atminimum, the following data for all areas within the project study area:
• Property ownership (current owner name and contact information, DCAD parcel number,
parcel size, assessed values of land and improvements)
• Updates per information gathered as part of the Site Investigation and Preliminary FieldReview Task.
Deliverables:
The CONSULTANT shall provide the following deliverables:
• Private and Public Property Evaluation Map provided in 22“x34” digital, reproduceable PDF
format and two (2) hardcopy prints.
• Opportunity and Constraints Exhibit provided in 22“x34” digital, reproduceable PDF format
and two (2) hardcopy prints.
TASK 03 - ENVIRONMENTAL ANALYSIS
Data Collection / Analysis:
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Attachment A
!: i HALFF 1201 N. Bowser Rd.Richardson, TX 75081(214) 346-6266
CONSULTANT will perform the following review tasks related to environmental, historic and culturalresources:
•
•
•
Catalog existing environmental constraints with publicly accessible data.
Generate analysis maps illustrating vegetation, wetland delineation, flood plain and flood
way elevations, property ownership and easements, land uses, roadways, sidewalks,bicycle facilities, schools, community facilities based on desktop review.
Provide summary of federal or state regulatory requirements for the trail alignment. The
summary will include the following:
• Waters of the U.S. including wetlands
Air QualityCultural Resources
Community ImpactsBiological ResourcesWater Resources
Historic ResourcesHazardous Materials
Traffic Noise
Section 4(f)
Parks and Wildlife Code, Chapter 26
Natural Resources Code, Chapter 183Public Involvement
•
•
•
•
••
••
•
•
•
•
Deliverables:
CONSULTANT will provide a technical report summarizing environmental considerations and issues
and probable TxDOT environmental approval process and requirements, including a preliminary
agency approval time.
TASK 04 - H&H ANALYSIS
CONSULTANT will perform the following analysis tasks related to hydrology and hydraulics services
to determine existing floodplain conditions and summarize findings in a letter report.
Data Collection and Terrain Generation:
a.
b.
C.
d.
Collect and evaluate the FEMA effective hydrologic and hydraulic models for Pecan Creek.
CONSULTANT will obtain the approved model’s cross sections, topographical survey and
centerline shapefiles along with the proposed trail alignment.
CONSULTANT will attend up to one (1) site visit to assess existing conditions.
CONSULTANT will prepare GIS basernap.
CONSULTANT will prepare the existing terrain file using best available topography. The
topography will include 2009/2010 TNRIS LiDAR if more recent topography is not
available.
Hydrologic & Hydraulic Analysis:
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!!: HALFF 1201 N. Bowser Rd.Richardson, TX 75081(214) 346-6266
The following steps will be conducted during the analysis to determine existing water surface
profiles for all modeled frequency storm events and assess potential floodplain and floodwayimpacts.
a.Establish duplicate effective conditions utilizing FEMA Effective models for Pecan Creek:
In addition to the standard FEMA modeled storm frequencies (10-, 50-, 100-, and 500-
year events), compute 1-, 2-, 5-, and 25-year discharges using the FEMA effective
NUDALLAS hydrologic model. The rainfall depth source will remain consistent with
those in the effective model (TP-40 and NWS Hydro-35). This analysis does not include
hydrologic model conversion from NUDALLAS into HEC-HMS or any additional
hydrojogic modeling.
Convert the effective HEC-2 model into HEC-RAS version 6.2 and insert 1-, 2-, 5-, and
25-yeardischarges into the model. Only minor modifications will be performed to
properly execute duplicate effective HEC-RAS model. Additional cross sections,
structures, or geometric modifications is excluded from this scope.
Execute duplicate effective model to compute the 1-, 2-, 5-, 10-, 25-, and 100-year
water surface profiles and velocities.
Perform QAQC
•
•
•
•
Import HEC-2 floodway encroachments into duplicate effective HEC-RAS model to re-
establish floodway elevations. This scope does not include modifying encroachment
stations to re-establish floodway limits to meet FEMA standards of no more than one (1)
foot of water surface elevation increase in the Base Flood Elevation (100-year).
a.
Floodplain Mapping:
CONSULTANT will map the pre-project 1-, 2-, 5-, 10-, 25-, and 100-year floodplains using best
available topography through the project area to include in the letter report, as necessary.
Deliverable:
CONSULANT will prepare a digital letter report documenting findings and recommendations,
including a summary of the hydraulic considerations, issues and approval processes, for
consideration of the City of Denton’s floodplain development permit as part of future design phases.
Develop a floodplain work-map exhibit. The submittal will include a digital printout of the models’
input and output files and the models will be available digitally in a CD or flash drive provided with
the report.
TASK 05 - TRAIL ALIGNMENT DEVELOPMENT
Primary Proposed Trail Segment Extension Option(s):
Based on the input from stakeholders, field review, surveying and data collection efforts, the
CONSULTANT will identify options to develop a primary trail and/or high comfort bikeway facilityextension suitable for users of all ages and abilities. The CONSULTANT will provide the CLIENT and
local stakeholders with a planning level alignment assessment, typical sections and corridor options,
considering the parameters specified in the project’s purpose statement. The CONSULTANT will
identify a primary trail route that will maximize comfort for users of all ages and abilities and willminimize adverse impacts, major utility conflicts, structural impediments, private property impacts
and will be mindful of construction cost impacts. At this time CONSULTANT will work with CLIENT
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!!! HALFF 1201 N. Bowser Rd.Richardson, TX 75081(214) 346-6266
and stakeholders to identify opportunities for signature amenities along the trail extension including
(but not limited to) trail head opportunities, landscaping, bike repair / air stations, trash receptacles,
seating, drinking fountains, kiosks, wayfinding signage, artwork, and canoe/kayak put-in/takeout.
Alternative Trail Segment Options:As necessary, up to two (2) alternative alignments to the primary proposed alignment will be
considered if the initial identified alignment and crossing location(s) are determined not feasible to
implement high comfort bicycle and pedestrian facilities. The CONSULTANT will provide the CLIENT
and stakeholders with alternative alignment(s) evaluations based on their ability to meet the project
purpose and goals and ease of implementation. In report form, the CONSULTANT will describe why
alternative was necessary.
Once the CLIENT and Stakeholders have approved a Preferred Trail Extension Alignment, theCONSULTANT will proceed with Schematic Design Plans (ref. Task 04).
Hardcopy Deliverables:CONSULTANT will prepare one (1) Preferred Alignment Plan including the recommended preferred
alignment for the project corridor and provide two (2) hardcopy prints. The Plan shall be suitable
for use in both 22“ inch x 34“ inch (full-size) and 11” inch x 17” inch (half size) format with line work
(and with full-color, aerial photo background which can be turned on or off as requested by CLIENT).The plan will be accompanied by a report that describes why the alternate alignments wereconsidered.
Electronic Deliverables:
• Preferred Alignment Plan with recommended preferred alignment option(s) and, if
necessary, alternative alignment options and typical sections in both electronic,
reproduceable PDF and Autocad DWG file formats.
TASK 06 - 30% SCHEMATIC DESIGN
Based on the approved preferred alignment(s) derived from Tasks 01 - 03, the CONSULTANT will
develop a 30% Schematic Design. Schematic design will comply with applicable federal, state, and
local/stakeholder standards. The CONSULTANT will identify any locations where exceptions to the
established design standards may be necessary. Information developed in this task will be
summarized in a schematic design summary report. This effort will include but not limited to the
following:
Typical Sections:
Typical sections will be developed for all recommended trail segments and crossing locations,
including approximate property acquisition, right-of-way and/or easement needs, that are
consistent with AASTHO and/or the Separated Bike Lane Planning and Design Guide.
Horizontal and Vertical Alignments:
The CONSULTANT will develop profiles for the recommended trail and side path alignment and will
include crossing locations. Available Lidar topographical data will be used in the development ofthe trail grades and elevations. The plan view will identify existing and proposed right-of-way,
existing and proposed easements including proposed pedestrian access easements, private and
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Attachment A
!!! HALFF 1201 N. Bowser Rd.Richardson, TX 75081(214) 346-6266
public property lines, existing topography, roadways, sidewalks, public and franchise utilities and
the recommended corridor alignment(s).
Roadway and Water Body Crossings:
The CONSULTANT will review existing conditions and evaluate options for pedestrians and bicyclists
of all ages and abilities to safely and comfortably cross roadways and bodies of water. Crossingsshall include the following:
• At grade intersections at various locations where the proposed trail/bikeway will cross
roadways. These crossings could occur at existing signalized intersections, unsignalized
intersections and mid-block crossings.
• Pedestrian bridge crossings of the creek and other water bodies.
Based on this crossing review and analysis, the CONSULTANT will prepare schematic design of each
crossing that includes the following information:
•
•
Recommended pedestrian and bicycle safety countermeasures such as signals, crossing
treatments, lighting, and signage at major intersections and highway crossings.
Recommended design options for the implementation of protected or dedicated
intersections, minor street crossings, and locations where signal phasing strategies may
be necessary. Design elements to be considered include but are not limited to bikewaysetbacks, corner islands, pedestrian islands, signals, bike yield and bike lane crosswalks
and signs.
Recommended design options for crossing bodies of water. Options could include
bridges, boardwalks, low water crossings, culverts, etc.
•
Trail Improvements:
The CONSULTANT will include the following information for the trail alignment plan:
•
•
•
•
Location and quantity of retaining walls.
Location and quantity of guardrails.
Locations for potential trailheads that could include seating, drinking fountain, signageand air/bike station (ref. Task 03).
Location and quantity of directional and informational signage.
Opinion of Probable Construction Costs / Implementation Plan:
The CONSULTANT will develop detailed opinion of probable construction costs and recommended
construction phasing.
Deliverables:
The CONSULTANT shall deliver the following Project Deliverables to the CLIENT to include, but notlimited to:
• Project Layout Sheet(s) via 22“x34” sheets (11“x17” - Half Size)
• Typical Sections
• Crossing designs
• Horizontal alignment (design scale of 1 inch = 40 feet).
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DocuSign Envelope ID: 386E0986-7DCF41CE-BOAD-1 FED57E4316C Attachment A
!!! HALFF 1201 N. Bowser Rd.Richardson, TX 75081(214) 346-6266
• Opinion of probable construction costs in Microsoft Excel format based on the schematic
design.
OPTIONAL TASK 01 - GRANT ASSISTANCE SERVICES
Grant Opportunity Assessment:CONSULTANT will work with the CLIENT to identify upcoming grant opportunities and assist with
setting a milestone schedule with identified narratives, opinions of probable costs and supportdocuments.
Grant Preparation:
CONSULTANT will prepare the grant project narrative and application for identifiedgrant/reimbursement programs. Deliverables identified in Task 3 & 4 will be used in the grant final
deliverables. The CLIENT will gather any addition support documentation including but not limited
to stakeholder support letters, council/parks board approvals, etc. One (01) preliminary copy will be
submitted to the CLIENT for review prior to submitting the application. CONSULTANT will address
comments received by the CLIENT for one (01) final submittal to the grant distributor.
Deliverables:
CONSULTANT will deliver in the format requested in the grant application.
OPTIONAL TASK 02 - SURVEY SERVICES (TOPOGRAPHICAL)
CONSULTANT will perform topographical and existing conditions surveying for the identified
project alignment. The topographical survey will include the following:
Topographical Survey:A licensed surveyor will perform detailed topographical surveying for the PROJECT where
accessible or up to the property line of adjacent properties. Primary and Secondary control points
will be set along this corridor to establish the Horizontal and Vertical Datum for the design data. The
Vertical Datum (NAVD88) and the Horizontal Datum (NAD 83, Texas North Central Zone 4202) will
be established with a combination of GPS static Observations, Base-Rover and RTN Network.
Primary control points will be set at every street crossing.
Topographic features will be surveyed within a 100' swath (50’ each side) of the proposed centerline
for the trail alignment. Ground surface contours at an interval of one (01) foot supplemented by
appropriate spot elevations accurate to 0.1-foot elevation. Existing trees 6-inches in caliper or larger,within the survey area, will be tied, and tagged with caliper-size and tree species indicated. Existing
surface utility appurtenances will be identified, along with other visible surface features.
Underground utilities will be shown, including easements (based on field ties of visible surface
appurtenances) and record documents provided by the City of Denton and franchise utilities. TheCONSULTANT cannot certify as to the accuracy or completeness of the record documents used to
identify the location of existing underground utilities.
OPTIONAL TASK 03 - SURVEY SERVICES (EASEMENTS)
9
DocuSign Envelope ID: 386E0986-7DCF41CE-BOAD-1 FED57E4316C
Attachment A
:: i HALFF 1201 N. Bowser Rd.Richardson, TX 75081(214) 346-6266
Rightof-Entry Letters:
The Surveyor will secure permission to enter private property for the purposes of the boundary
survey, as determined by the proposed alignment. The Surveyor will identify the tracts of land that
will require access and send up to five (05) Right-Of-Entry (ROE) letters. The Ownership table willbe prepared based on the current Denton County Appraisal District information and ROE status willbe noted. This table will include property identifier and ownership information as available from
DCAD and will be provided by the surveyor once prepared and will ultimately be provided on theProperty Evaluation Map developed in Task 2.
Research & Boundary Resolution (Approx.05TractsVWthin Proposed Alignment Corridor Limits):
The Surveyor will research of the most current Denton County Appraisal District & Courthouse Deeds
and Plats, depict easement documents referenced within the latest deeds and plats only without thebenefit of a Title Commitment or Title Report, and verify and resolve boundary lines based on
existing monuments found on the ground.
Boundary Survey:The boundary survey will be restricted to the properties directly adjacent to or directly affected by
the identified trail alignment and will only be provided for the portion of the property boundary
directly impacted by the trail. It will not be a full boundary survey for each individual property.
Deliverables:
The CONSULTANT shall provide the following deliverables:
• Copies of Right-of-Entry Letters in digital, reproduceable, PDF file format.• Digital topographical survey in Autocad DWG file format.
• Digital property boundary survey files in Autocad DWG file format.
OPTIONAL TASK 04 - GEOTECHNICAL SERVICES
CONSULTANT will perform Geotechnical Services to include borings at the locations identified as
part of Task 4 - 30% Schematic Design. Laboratory testing services will be provided including:
•
•
•
•
•
•
•
Moisture content and soil identification
Liquid and plastic limits
Percent passing the No. 200 sieve
Sieve and Hydrometer Particle size
Unconfined Compressive Strength for soil type(s)
Unit WeightFree swell test
Upon completion a technical report will be provided with appropriate recommendations. For thepurposes of this scope it is assumed all identified boring locations will be accessible for truck
mounted drilling equipment.
Deliverables:
The CONSULTANT shall provide the following deliverables:
10
DocuSign Envelope ID: 386E0986-7DCFZ11CE-BOAD-1 FED57E4316C Attachment A
:: i HALFF 1201 N. Bowser Rd.Richardson, TX 75081(214) 346-6266
•Copies of Technical Report with recommendation in digital, reproduceable, PDF file format.
OPTIONAL TASK 05 - HYDRAULIC PERMiTrING
CONSULTANT will model the existing conditions for Pecan Creek and the proposed conditions
reflective of the proposed trail design and grading. CONSULTANT will check for water surface
elevation and velocity using the HEC-RAS model to see if the City of Denton’s floodplain criteria is
met. If the WSEL and velocity are not met, adjust HEC-RAS model and/or trail grading until there isno increase in WSEL and no creation of or increase in erosive velocity. Once these criteria are met,
verify no loss in valley storage.
Floodplain Development Permit Report:
CONSULTANT will prepare report in support of a Denton Floodplain Development Permit application
summarizing the results of the feasibility study for the proposed trail. The report will include exhibits
and tables as needed for the application. In addition, the report will need to include the preliminary
grading plan, site plan, drainage plan, erosion control plan, and tree mitigation plan for the site provided
by CONSULTANT.
Final Report SubmittalBased on the comments received during the Preliminary Report Submittal, the CONSULTANT will
revise the report for final approval by the CLIENT.
Deliverables:
Prepare one (01) 8.5“x11” letter report summarizing the results of the hydraulic analysis.
CONSULTANT will prepare and print three (03) reports and an electronic PDF report.
OPTIONAL TASK 06 - ENVIRONMENTAL PERMiTriNG
CONSULTANT will perform activities under this task which will include, but are not limited to, the
following:
Review:
Based on the data collected and Opportunity & Constraint Exhibit developed in Task 2, the
CONSULTANT will assess the potential impacts/effects of implementing the project to the built and
natural environment. This review should also assess the need for permits and mitigation. The reviewwill be documented in a report and should recommend how to address any anticipated
environmental approval process, requirements, and approval timeline (if applicable).
Deliverables:
The CONSULTANT shall deliver a technical report in both electronic and hard copies to the CLIENT
that summarizes environmental considerations and issues and any anticipated environmental
approval requirements, including a preliminary agency approval timeline (if applicable).
11
DocuSign Envelope ID: 386E0986-7DCF41CE-BOAD-1 FED57E4316C Attachment A
!: i HALFF 1201 N. Bowser Rd.Richardson, TX 75081(214) 346-6266
An additional services proposal will be provided along with the report as necessary for anyenvironmental approval requirements found to be necessary during the initial site review andpreferred alignment analysis tasks.
OPTIONAL TASK 07 - coNSTRUcrioN DOCUMENTS
Once the Planning and Schematic design phases are complete and the primary proposed trailalignment is clearly defined, it will then be feasible to provide a detailed scope and appropriate feesfor the construction documentation portion of the extension. This scope will include tasks (but not
necessarily limited to) as follows: 60%, 90% and Final Construction Documents to include,Demolition Plans, Erosion Control Plans, Site Grading Plans & Profiles, Dimensional Control Plans,
and Planting Plans.
OPTIONAL TASK 08 - coNsrRUCTioN ADMINISTRATION
Submittal and RFI Review:
CONSULTANT will review and provide written responses to contractor submittals and RFls on
construction drawings and specifications prepared under Professional Services agreement
regarding the trail Construction Documentation
On-site Meetings:
CONSULTANT will assist during the construction phase by reviewing contractor shop drawings
when appropriate, visiting the project site at appropriate intervals to observe the progress andquality of the work completed by the Contractor. Such visits and observations are not intended to
be an exhaustive check or a detailed inspection of the Contractor’s work. Observations are to allow
the CONSULTANT, or its assigns, as experienced professionals, to become generally familiar withthe work in progress and to determine, in general, if the work is proceeding in accordance with the
Contract Documents. On-site meeting reports summarizing existing conditions, installed items,
issues and questions will be distributed to the team no more than 5 (five) days after each meeting.
CONSULTANT shall visit the site at intervals appropriate to the stage of construction to become
generally familiar with the progress and quality of the portion of work completed and to determine,
in general, if the work observed is being performed in a manner indicating the work will be inaccordance with the Contract Documents. CONSULTANT will attend fifteen (15) site visits
throughout the duration of construction.
CONSULTANT shall notify the City immediately of any emergency conditions or notable occurrences
observed while conducting the site visits. CONSULTANT shall not be responsible for any acts oromissions of the Contractor, subcontractor, any entity performing any portions of the work, or any
agents or employees of any of them. CONSULTANT does not guarantee the performance of the
Contractor and shall not be responsible for the Contractor’s failure to perform its work in accordancewith the Contract Documents or any applicable laws, codes, rules or regulations.
Pay Application Review:
12
DocuSign Envelope ID: 386E0986-7DCF41CE-BOAD-1 FED57E4316C Attachment A
!!! HALFF 1201 N. Bowser Rd.Richardson, TX 75081(214) 346-6266
CONSULTANT will review, approve and sign contractor submitted monthly pay applications through
the duration of the PROJECT construction. Pay applications, once reviewed, will be distributed to
the City for final approvals.
Preliminary and Final Walk-Through:CONSULTANT will conduct one (01) preliminary walk-through with the City and Contractor to check
conformance of the work with the Contract Documents and to verify the accuracy and completenessof the work. The CONSULTANT will prepare a punch list that summarizes discrepancies in the
conformance of the work giving a description of discrepancy, photo and geographical description
of the discrepancy location. Once discrepancies are corrected, one (01) final walk-through with theCity and Contractor will performed to confirm discrepancies were corrected.
13
DocuSign Envelope ID: 386E0986-7DCFZ11CE-BOAD-1 FED57E4316C Attachment A
!!! HALFF 1201 N. Bowser Rd.Richardson, TX 75081
(214) 346-6266
PROJECr SCHEDULE
It is anticipated to require approximately eight (08) months from notice-to-proceed to completethe basic scope of services. Schedule may be subject to extension or delays if Optional Services are
selected and depending upon timely CLIENT and Stakeholder coordination and review turnarounds.
BASIS OF COMPENSATION
Basic Fee Services'.
The basis of compensation for Basic Fee Services shall be as follows:
Task 01 - Project Management and Coordination Meetings
Task 02 - Data Collection and Base Map PreparationTask 03 - Environmental Analysis
Task 04 - H&H Analysis
Task 05 - Trail Alignment Development
Task 06 - 30% Schematic Design
$15,500
$17,000
$16,500
$19,500
$9,500$45,000
Direct Costs (estimated reimbursables)$2,000
$125,000TOTAL BASIC FEES (Tasks 01 through 06) & DIRECT COSTS:
Optional Fee Services:
The basis of compensation for Optional Fee Services shall be as follows and/or available
upon the request from the CLIENT:
Optional Task 01 - Grant Assistance Services
Optional Task 02 - Survey Services (Topographical)Optional Task 03 - Survey Services (Easements)
Optional Task 04 - Geotechnical Services
Optional Task 05 - H&H Permitting
Optional Task 06 - Environmental Permitting
Optional Task 07 - Construction DocumentationOptional Task 08 - Construction Administration
$9,500/ApplicationUPON REQUEST
UPON REQUESTUPON REQUEST
UPON REQUEST
UPON REQUEST
UPON REQUEST
UPON REQUEST
BILLING SCHEDULE:
The estimated fees and direct costs established above shall be considered a lump sum fee and
invoiced monthly based on percentage of services completed. Direct Costs shall include, but are
not necessarily limited to expenses for supplies, transportation, equipment, travel, communication,
printing of plans and specifications, presentation boards, graphic boards and similar incidentals. All
project related expenses will be billed at cost plus 10%.
14
DocuSign Envelope ID: 386E0986-7DCF41CE-BOAD-1 FED57E4316C \ttachment A
!!! HALFF 1201 N. Bowser Rd.Richardson, TX 75081
(214) 346-6266
AVAILABLE ADDITIONAL SERVICES
The following services are not included in the scope or fees for this proposal but can be provided
by the CONSULTANT, subject to negotiation:
Any additional work not specifically included in the Proposed Scope of Work will be
accomplished as negotiated Additional Services.
Items listed under Optional Tasks.
Revisions to the plans requested by the Client after the plans are approved, unless
necessitated by discrepancy in the plans.
Design of areas outside the limits of the defined project site.
Design of gas, telephone or other utility improvements.
Traffic engineering reports or studies.
Additional graphic products.
Additional meetings or workshops not identified in the project scope of services.Printing of additional drawings, specification and contract documents not identified in the
project scope of services.
1
2
3
4
5
6
7
8
9
10. Design/coordination of existing utility relocations or modifications.
11. Negotiations with adjacent property owners.
12. Additional TxDOT or regulatory agency requirements not identified in the proposed scopeof services
13. Technical reports for the following items are excluded from this scope of services: noise, air
quality, community impacts, indirect impacts, and cumulative impacts.
14. A public meeting and a public hearing are not included in this scope of work.35. FEMA Submittals (CLOMR/LOMR)
16. Floodplain development feasibility study
17. City of Denton floodplain development permitting and review fees
18. Hydrologic modeling other than stated in the scope
19. H&H modeling of additional watersheds other than the mainstem of Pecan Creek
20. Environmental impact statements and assessments
21. Hydraulic modeling of the proposed trail and alternative alignments
22. Hydraulic modeling of proposed trail mitigation alternatives
23. Conceptual mitigation alternative grading
24. Water quality assessment
15
DocuSign Envelope ID: 386E0986-7DCF+lCE-BOAD-IFED57E4316C
!!! HALFF 1201 N. Bowser Rd.Richardson, TX 75081
(214) 346-6266
EXHIBIT A
16
[kx:uSign
Certificate Of Completion
Envelope Id: 386E09867DCF41 CEBOADIFED57E4316C
Subject: Please DocuSign: City Council Contract 7850-003
Source Envelope:
Status: Completed
Document Pages: 36
Certificate Pages: 6
Signatures: 5
Initials: 1
Envelope Originator:
Erica Garcia
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone; (UTC-06:00) Central Time (US & Canada)
901 B Texas Street
Denton, TX 76209
erica.garcia@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
4/28/2022 1 1 :04:58 AM
Holder: Erica Garcia
erica.garcia@cityofdenton.com
Location: DocuSign
Signer Events
Erica Garcia
erica.garcia@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication(None)
Signature Timestamp
Sent: 4/28/2022 1 1 :21 :07 AM
Viewed: 4/28/2022 1 1 :21 :15 AM
Signed: 4/28/2022 11 :21 :46 AM
Completed
Signed by link sent to
erica.garcia@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 4/28/2022 1 1 :21 :49 AM
Viewed: 4/28/2022 12:24:57 PM
Signed: 4/28/2022 1 :05:08 PM
Signature Adoption: Pre-selected Style
Signed by link sent to lori.hewell@cityofdenton.com
Using iP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 4/28/2022 1 :05:10 PM
Viewed: 4/28/2022 2:07:41 PM
Signed: 4/28/2022 2:33:08 PM
Signature Adoption: Pre-selected Style
Signed by link sent to
marcella.lunn@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Joe D. Buchanan
dbuchanan@halff.com
Security Level: Email, Account Authentication(None)
'DocuS}gn4d brI &cD. £WkAh41&EC20B0608CI 7440
Sent: 4/28/2022 2:33:10 PM
Viewed: 4/28/2022 2:48:04 PM
Signed: 4/28/2022 3:04:12 PM
Signature Adoption: Pre-selected Style
Signed by link sent to dbuchanan@halff.com
Using IP Address: 68.203.142.95
Electronic Record and Signature Disclosure:
Signer Events
Accepted: 4/28/2022 2:48:04 PMID: fc8bd8f0493e4cHe-abb2-0bd01b78bd3b
Signature Timestamp
Gary Packan
Gary.Packan@cityofdenton.com
Director of Parks and Recreation
Parks and Recreation
Security Level: Email, Account Authentication(None)
Sent: 4/28/2022 3:04:14 PM
Viewed: 4/28/2022 3:23:24 PM
Signed: 4/28/2022 3:23:50 PM
Signature Adoption: Pre-selected Style
Signed by link sent to
Gary.Packan@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Accepted: 4/28/2022 3:23:24 PMID: db588b9f-b9da4c5d-b516-00e5d6ca83a9
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed Sent: 4/28/2022 3:23:55 PM
Viewed: 5/1 8/2022 12:52:03 PM
Signed: 5/1 8/2022 12:52:11 PMSigned by link sent to
cheyenne.defee@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 5/18/2022 12:52:13 PM
Viewed: 5/1 8/2022 12:53:43 PM
Signed: 5/1 8/2022 12:53:48 PM
Signature Adoption: Pre-selected Style
Signed by link sent to
sara.hensley@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication(None)
'DocuSlgn•d byI RanRLel
IC5CA8C5E 175493
Sent: 5/1 8/2022 12:53:50 PM
Viewed: 5/1 8/2022 1 :50:05 PM
Signed: 5/18/2022 1 :50:31 PM
Signature Adoption: Pre-selected Style
Signed by link sent to rosa.rios@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Accepted: 5/1 8/2022 1 :50:05 PMID: 32aee8+c-e932-4c7b-a012-c90b09bced3d
In Person Signer Events Signature
Status
Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status
Status
Timestamp
Certified Delivery Events Timestamp
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Status Timestamp
Sent: 4/28/2022 11 :21 :49 AM
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 4/28/2022 3:23:53 PM
Viewed: 4/28/2022 3:49:45 PM
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 5/1 8/2022 1 :50:33 PM
Viewed: 5/1 8/2022 2:00:20 PM
Chris Escoto
Chris.Escoto@cityofdenton,com
Recreation Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 5/1 8/2022 1 :50:34 PM
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
Status Timestamps
4/28/2022 11 :21 :07 AM
5/1 8/2022 1:50:05 PM
5/1 8/2022 1 :50:31 PM
5/1 8/2022 1 :50:34 PM
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Joe D. Buchanan, Gary Packan, Rosa Rios
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