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22-90522-905ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACTTHROUGH THE DEPARTMENT OF INFORMATION RESOURCES (DIR) COOPERATIVEPURCHASING NETWORK CONTRACT NUMBER DIR-TSO-3838 FOR APPLE BRANDEDPRODUCTS AND RELATED SERVICES, DIR-TSO-3863 FOR MISCELLANEOUS INFORMATION TECHNOLOGY (IT) HARDWARE PERIPHERALS, COMPONENTS ANDRELATED SERVICES, DIR-TSO-4172 FOR CLOUD SERVICES, DIR-TSO-4291 FORINFORMATION TECHNOLOGY SECURITY (ITS) HARDWARE, SOFTWARE ANDSERVICES, DIR-TSO-4317 FOR SOFTWARE PRODUCTS, SOFTWARE SERVICES. SOFTWARE AS A SERVICE (SAAS), AND ENTERPRISE RESOURCE PLANNING (ERP)SOFTWARE MODULES PRODUCTS AND SERVICES; THROUGH INTERLOCALCOOPERATIVE PURCHASING AGREEMENT WITH THE SOURCEWELLCOOPERATIVE PURCHASING NETWORK, CONTRACT NUMBER 081419-SHI FORTECHNOLOGY CATALOG SOLUTIONS; THROUGH THE BUY BOARD COOPERATIVEPURCHASING NETWORK CONTRACT 661-22 FOR TECHNOLOGY EQUIPMENT,PRODUCTS, SERVICES, AND SOFTWARE WITH SHI-GOVERNMENT SOLUTIONS,INC., PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDINGAN EFFECTIVE DATE (FILE 7983 – AWARDED TO SHI-GOVERNMENT SOLUTIONS, INC., IN THE FIVE (5) YEAR NOT-TO-EXCEED AMOUNT OF $1,800,000.00). WHEREAS, pursuant to Ordinance 20- 196, the Department of Information Resources has solicited, received, and tabulated competitive bids for the purchase of necessary materials, equipment, supplies, or services in accordance with the procedures of state law on behalf of the City of Denton; and WHEREAS, pursuant to Ordinance 20-197, Sourcewell has solicited, received, and tabulated competitive bids for the purchase of necessary materials, equipment, supplies, or services in accordance with the procedures of state law on behalf of the City of Denton; and WHEREAS, pursuant to Ordinance 2005-034, the Buy Board Cooperative Purchasing Network has solicited, received, and tabulated competitive bids for the purchase of necessary materials, equipment, supplies, or services in accordance with the procedures of state law on behalf of the City of Denton; and WHEREAS, the City Manager, or a designated employee, has reviewed and recommended that the herein described materials, equipment, supplies, or services can be purchased by the City through the State of Texas Department of Information Services Go Direct Program, Sourcewell, and Buy Board Cooperative Purchasing Network at less cost than the City would expend if bidding these items individually; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies, or services approved and acceptedherein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The numbered items in the following numbered purchase order for materials, equipment, supplies, or services, shown in the "File Number" listed hereon, and on file in the office of the Purchasing Agent, are hereby approved: FILENUMBER VENDOR AMOUNT 7983 SHI-Government Solutions, Inc.$ 1 ,800,000.00 SECTION 2. By the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City accepts the offer ofthe persons submitting the bids to the State of Texas Department of Information Services Go Direct Program, Sourcewell, and Buy Board Cooperative Purchasing Network for such items and agrees to purchase the materials, equipment, supplies, or services in accordance with the terms, conditions, specifications, standards, quantities, and for the specified sums contained in the bid documents, and related documents filed with the State of Texas Department of Information Services Go Direct Program, Sourcewell, and Buy Board Cooperative Purchasing Network and the purchase orders issued by the City. SECTION 3. Should the City and persons submitting approved and accepted items set forth in this ordinance wish to enter into a formal written agreement as a result of the City's ratification of bids awarded by the State of Texas Department of Information Services Go Direct Program,Sourcewell, and Buy Board Cooperative Purchasing Network, the City Manager, or their designated representative, is hereby authorized to execute the written contract which shall be referenced herein; provided that the written contract is in accordance with the terms, conditions, specifications, and standards contained in the Proposal submitted to the State of Texas Department of Information Services Go Direct Program, Sourcewell, and Buy Board Cooperative Purchasing Network, quantities, and specified sums contained in the City's purchase orders, and related documents herein approved and accepted. SECTION 4. By the acceptance and approval ofthe above enumerated bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. Th, m,tiS, t, ,PP,S, thi, „di„,„„ w„ m,d, by Ata>r\ hay\re ,„dseconded by JesSe hIS . This ordinance was passed and approved by the following vote II - D ]: Aye ./ Z 1/ y’ P P P/ Nay Abstain Absent Mayor Gerard Hudspeth:Vicki Byrd, District 1 :Brian Beck. District 2:Jesse Davis, District 3 : Alison Maguire, District 4: Deb Armintor, At Large Place 5 : Paul Meltzer, At Large Place 6: PASSED AND APPROVED thi, the N& day of Rat 2022 gRTira ATTEST: ROSA RIOS, CITY SECRETARY 6111111111 BY:22 APPROVED AS TO LEGAL FORM: MACK RErNWAND, CITY ATTORNEY Digitally signed by Marcella DN: cn=Marcella Lunn, o. DV. \LP,LVtliJ.fIL’ I ' – den+orhGomr€=USDate: 2022.04.15 15:02:48 -05'OO' IJ WArD ===::„:„SF:FunAn@,ity,f M7Board_P.O. Box 400, Austin, Texas 78767 800.695.2919 • info@buyboard.com • buyboard.com October 11, 2021 Sent Via Email: Victoria_Pubylski@shi.com Victoria PubylskiSHI Government Solutions3828 Pecana Trail Austin, TX 78749 Welcome to BuyBoard ! Re: Notice of The Local Government Purchasing Cooperative Contract Award; Proposal InvitationNo. 661-22, Technology Equipment, Products, Services and Software Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoard(’R) contract based on the above-referenced Proposal Invitation. The contract is effective for aninitial one-year term of January 1, 2022 through December 31, 2022 and may be subject to two possible one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the GeneralTerms and Conditions of the Contract. To review the items your company has been awarded, please review Proposal Tabulation No. 661-22 at: www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contractaward, and only those awarded items may be sold through the BuyBoard contract. All sales must complywith the contract terms and must be at or below the awarded pricing as set forth in the General Terms andConditions. The contract will be posted on the BuyBoard website as an online electronic catalog(s). You are remindedthat, in accordance with the General Terms and Conditions, all purchase orders must be processed through the BuyBoard. Except as expressly authorized in writing by the Cooperative'sadministrator, you are not authorized to process a purchase order received directly from a Cooperative member that has not been processed through the BuyBoard or provided to the Cooperative. If you receive a purchase order directly from a Cooperative member that you have reason to believe has not been received by the Cooperative or processed through the BuyBoard, you must promptly forward a copy of the purchase order by email to info@buyboard.com. A list of Cooperative members is available on the buyboard.com website. The BuyBoard vendor relations staff will be contacting you to assist with the resources available and to provide any support you may needas an awarded BuyBoard vendor. On behalf of the Cooperative, we appreciate your interest in the Cooperative and we are looking forwardto your participation in the program. If you have any questions, please contact CooperativeProcurement Staff at 800-695-2919 (select option "2'). Sincerely, Arturo Salinas Asst. Division Director, Cooperative Purchasing Texas Association of School Boards, Inc., Administrator for The Local Government Purchasing Cooperative v.02.01.2021 Endorsed by 12007 Research Boulevard • Austin, Texas 78759-2439 - PH: 800-695-2919 • buyboard.com PROPOSER'S ACCEPTANCE AND AGREEMENT Proposal Invitation Name: Technology Equipment, Products, Services and Software Proposal Due Date/Openinq Date and Time:July 22, 2021 at 4:00 PM Location of Proposal Opening:Texas Association of School Boards. Inc. BuyBoard Department12007 Research Blvd. Austin, TX 78759 Proposal Invitation Number: 661-22 Anticipated Cooperative Board Meeting Date:October 2021Contract Term: January 1, 2022 through December 31, 2022 with two possible one-yearrenewals. By signature below , the undersigned acknow ledges and agrees that you are authorized to submit thisProposal, including making all acknow ledgements, consents, and certifications herein, on behalf of Proposerand, to the best of your knowledge, the information provided is true, accurate, and complete. SHI Government Solutions 7/21 /2021 Name of Proposing Company Date 3828 Pecana Trail V i 1EII•Iqr t 1C) r i IIIaI I? U 1b) \r I I11SIII kiIL? :?Eyo;P:;22\2F:T::u5Pg ki Street Address Signature of Authorized Company Official Austin, TX 78749 Victoria Pubylski City, State, Zip Printed Name of Authorized Company Official 512-582-6724 Sr. Proposal Specialist Telephone Number of Authorized Company Official Position or Title of Authorized Company Official 51 2-732-0232 22-3695478 Fax Number of Authorized Company Official Federal ID Number Page 10 of 71 Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • buyboard.com PROPOSAL FORMS PART 1: COMPLIANCE FORMS INSTRUCrrONS: Proposer must review and complete all forms in this Proposal Forms Part 1: • • • • • • • • • • • • • • • Proposal Acknowledgements Felony Conviction Disclosure Resident/Nonresident CertificationDebarment Certification Vendor Employment Certification No Israel Boycott Certification No Excluded Nation or Foreign Terrorist Organization Certification Historically Underutilized Business Certification Acknowledgement of BuyBoard Technical RequirementsConstruction-Related Goods and Services Affirmation Deviation and ComplianceVendor Consent for Name Brand Use Confidential/Proprietary InformationEDGAR Vendor Certification Compliance Forms Signature Page An authorized representative of Proposer must initial in the bottom right corner of each paqe where indicated and complete and sign the Compliance Forms Signature Page. Proposer’s failure to fully complete, initial, andsign forms as required may result in your Proposal being rejected as non-responsive. PROPOSAL ACKNOWLEDGEMENTS The proposing company G'you" or "your') hereby acknowledges and agrees as follows: You have carefully examined and understand all information and documentation associated with this Proposal Invitation,including the Instructions to Proposers, General Information, General Terms and Conditions, attachments/forms, appendices, item specifications, and line items (collectively "Requirements’); By your response C'Proposal’) to this Proposal Invitation, you propose to supply the products or services submitted atthe pricing quoted in your Proposal and in strict compliance with the Requirements, unless specific deviations orexceptions are noted in the Proposal; By your Proposal, you acknowledge and certify all items set forth in the General Terms and Conditions, Section B.12(Certifications), including all non-collusion certifications and certifications regarding legal, ethical, and other matters setforth therein. 4. Any and all deviations and exceptions to the Requirements have been noted in your Proposal on the required form and no others will be claimed; VPInitial Page 11 of 71 Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard • Austin, Texas 78759-2439 - PH: 800-695-2919 • buyboard.com 5.If the Cooperative accepts any part of your Proposal and awards you a Contract, you will furnish all awarded products or services at the pricing quoted and in strict compliance with the Requirements (unless specific deviations or exceptionsare noted on the required form and accepted by the Cooperative), including without limitation the Requirements relatedto conducting business with Cooperative members, including offering pricing to members that is the best you offer compared to similarly situated customers in similar circumstances; b.payment of a service fee in the amount specified and as provided for in this Proposal Invitation; the possible award of a piggy-back contract by the National Purchasing Cooperative or nonprofit entity, in which event you will offer the awarded products and services in accordance with the Requirements; and submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to activationof your Contract; 6. 7. You have clearly identified on the included form any information in your Proposal that you believe to be confidential or proprietary or that you do not consider to be public information subject to public disclosure under the Texas PublicInformation Act or similar public information law; The individual submitting this Proposal is duly authorized to enter into the contractual relationship represented by thisProposal Invitation on your behalf and bind you to the Requirements, and such individual (and any individual signing aform or Proposal document) is authorized and has the requisite knowledge to provide the information and make therepresentations and certifications required in the Requirements; 8. 9. You have carefully reviewed your Proposal, and certify that all information provided is true, complete, and accurate to the best of your knowledge, and you authorize the Cooperative to take such action as it deems appropriate to verify suchinformation; and Any misstatement, falsification, or omission in your Proposal, whenever or however discovered, will be grounds fordisqualifying you from consideration for a contract award under this Proposal Invitation, termination of a contract award, or any other remedy or action provided for in the General Terms and Conditions or by law. FELONYCONVICnON DISCLOSURE Subsection (a) of Section ZU.034 of the Texas Education Code (Notification of Criminal History of Contractor) states: "A person or business entity that enters into a contract with a school district must give advance notice to the districtif the person or an owner or operator has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Section 44.034 further states in Subsection (b): "A school district may terminate a contract with a person or businessentity if the district determines that the person or business entity failed to give notice as required by Subsection (a) ormisrepresented the conduct resulting in the conviction. The district must compensate the person or business entity forservices performed before the termination of the contract." Please check (V) one of the followinq : a [•]a My company is a publicly-held corporation. (Advance notice requirement does not apply to publicly-held corporation.)My company is not owned or operated by anyone who has been convicted of a felony. My company is owned/operated by the following individual(s) who has/have been convicted of a felony: Name of Felon(s): Details of Conviction(s) : Initial:VP Page 12 of 71 Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • buyboard.com RESIDENT/NONRESIDENT CERTIFICATION Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who are not Texas residents. Under the statute, a "resident" proposer is a person whose principal place of business is in Texas,including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A"nonresident" proposer is a person who is not a Texas resident. Please indicate the status of your company as a "resident" proposer or a "nonresident" proposer under these definitions. Please check (a one of the following: [8a I certify that my company is a Resident Proposer.I certify that my company is a Nonresident Proposer. If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in which your company’s principal place of business is located): SHI Government Solutions 3828 Pecana Trail Company NameAustin Address TX State 78749 Zip CodeCity A.Does your resident state require a proposer whose principal place of business is in Texas to under-price proposerswhose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract?n nYes No B What is the prescribed amount or percentage?$or 0/6 DEBARMENT CERTIFICATION By signature on the Compliance Forms Signature Page, 1 certify that neither my company nor an owner or principal of mycompany has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs underExecutive Order 12549, "Debarment and Suspension," as described in the Federal Register and Rules and Regulations.Neither my company nor an owner or principal of my company is currently listed on the government-wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an owner or principal is later listed on the government-wide exclusions inSAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority VENDOR EMPLOYMENT CERTIFICATION Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor’sultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people in Texas. If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas, doesyour company, ultimate parent company, or majority owner employ at least 500 people in Texas? Please check (V) one of the following : [] Yes [] No Initial Page 13 of 71 Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • buyboard.com NO ISRAEL BOYCOTr CERTIFICATION A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees for goodsor services unless the contract contains a written verification from the company that it; (1) does not boycott Israel; and (2)will not boycott Israel during the term of the contract. (TEX. Gov'T CODE Ch. 2270). Accordingly, this certification form is included to the extent required by law. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary businesspurposes. TEX. Gov’T CODE §808.001(1) . By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor does notboycott Israel and will not boycott Israel during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. NO EXCLUDED NATION OR FOREIGN TERRORISr ORGANIZATION CERTIFICATION Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization – specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code 96806.051,807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page, 1 certify and verify that Vendor is not on the Texas Comptroller’s list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make thiscertification HISTORICALLY UNDERUTILrZED BUSINESS CERTIFICATION A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women BusinessEnterprise or "MWBE" and all referred to in this form as a "HUB’) is encouraged to indicate its HUB certification status whenresponding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications for awarded Vendors that properly indicate and document their HUB certification on this form. Please check (V) all that apply: B]I certify that my company has been certified as a HUB in the following categories: E]E]a Minority Owned BusinessWomen Owned Business Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §lO1(2), who has aservice-connected disability as defined by 38 U.S.C. § IO1(16), and who has a disability ratingof 20% or more as determined by the U. S. Department of Veterans Affairs or Department ofDefense) Certification Number:1223695478500 N,m, ,fc„tifyi„g Ag,„q, Texas Comptroller of Public Accounts n My company has NOT been certified as a HUB.Initial:VP Page 14 of 71 Proposal Forms COMM/SVCS v.03.01.2021 GLENN HEGAR TEXAS COMPTROLLER OF PUBLIC ACCOUNTS The Texas Comptroller of Public Accounts (CPA) administers the Statewide Historically Underutilized Business (HUB)Program for the State of Texas, which includes certifying minority, woman, and service disabled veteran-owned businesses as HUBs and facilitates the use of HUBs in state procurement and provides them with information on the state's procurement process We are pleased to inform you that your application for certification/re-certification as a HUB has been approved. Yourcompany's profile is listed in the State of Texas HUB Directory and may be viewed online at https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp. Provided that your company continues to meet HUB eligibility requirements, the attached HUB certificate is valid for the time period specified. You must notify the HUB Program in writing of any changes affecting your company’s compliance with the HUB eligibility requirements, including changes in ownership, day-to-day management, control and/or principal place of business. Note: Any changes made to your company’s information may require the HUB Program to re-evaluate your company’s eligibility. Please visit our website at http://comptroller.texas.gov/procurement/prog/hub/ and reference our publications (i.e. Grow Your Business pamphlet, HUB Brochure and Vendor Guide) providing addition information on state procurement resources that can increase your company's chances of doing business with the state. Thank you for your participation in the HUB Program! if you have any questions, you may contact a HUB Program representative at 512-463-5872 or toll-free in Texas at 1-888-863-5881. Texas Historically Underutilized Business (HUB) Certificate Certificate/VID Number:File/Vendor Number: Approval Date:Scheduled Expiration Date: 122369547850008207521 -APR-202021 -APR-2024 Statewide HistorIcally Underutlllzed BusIness Program The Texas Comptroller of Public Accounts (CPA), hereby certifies that SHI GOVERNMENT SOLUTIONS, INC has successfully met the established requirements of the State of Texas Historically Underuttlized Business (HUB) Program to be recognized as a HUB. This certificate printed 24-APR-2020, supersedes any registration and certificate previously issued by the HUB Program. If there are any changes regarding the information (i.e., business structure, ownership, day-to-day management, operational control, business location) provided in the submission of the business’ application for registration/certification as a HUB, you must immediately (within 30 days of such changes) notify the HUB Program in writing. The CPA reserves the right to conduct a compliance review at any time to confirm HUB eligibility. HUB certification may be suspended or revoked upon findings of ineligibility. Statewide HUB ProgramStatewide Procurement Division Note: in order for State agencies and institutions of higher education (universities) to be credited for utilizing this business as a HUB, they must awardpayment under the Certificate/VID Number identified above. Agencies, universities and prime contractors are encouraged to verify the company’s HUBcertification prior to issuing a notice of award by accessing the Internet (https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsP) or by contacting the HUB Program at 512463-5872 or toll-free in Texas at 1-888-863-5881. R,„. 06/19 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • buyboard.com ACKNOWLEDGEMENT OF BUYBOARD TECHNICAL REQUIREMENTS Vendor shall review the BuyBoard Technical Requirements included in this Proposal Invitation. By signature on the Compliance Forms Signature Page, the undersigned affirms that Proposer has obtained a copy of the BuyBoard Technical Requirements, has read and understands the requirements, and certifies that Vendor is able to meet and will comply with those requirements except as follows: [List and explain BuyBoard Technical Requirements, if any, to which your company cannot or will notcomply.] SHI Government Solutions will host our own catalog. Customers can shop using the BuyBoard Catalog 661-22 at texas.gs.shi.com or using the BuyBoard punchout system. Note: in accordance with the General Terms and Conditions of the Contract, to the extent Vendor is awarded a Contract under this Proposal Invitation but is unable or unwilling to meet the applicable BuyBoard Technical Requirements, theinformation available on the BuyBoard for Vendor’s awarded products or services may be limited, potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search, find, review, and purchase Vendor’s awardedproducts and services on the BuyBoard website. Further, to the extent Vendor has acknowledged ability to meet and comply with the BuyBoard Technical Requirements, any subsequent failure or refusal by Vendor to promptly provide informationupon request to the Cooperative administrator in accordance with those technical requirements may be deemed an event ofdefault under the Contract. CONSTRUCrrON-RELATED GOODS AND SERVICES AFFIRMATION The Cooperative issued the BuyBoard Procurement and Construction-Related Goods and Services Advisory for Texas MembersC'Advisory'), which provides information specifically relevant to the procurement of construction-related goods and services by Texas Cooperative members. The Advisory, available at buyboard.com/Vendor/Resources.aspx, provides an overview ofcertain legal requirements that are potentially relevant to a Cooperative member’s procurement of construction or construction-related goods and services, including those for projects that may involve or require architecture, engineering orindependent testing services. A copy of the Advisory can also be provided upon request. Because many BuyBoard contractsinclude goods or installation services that might be considered construction-related, Proposer must make this Construction Related-Goods and Services Affirmation regardless of type of goods or services associated with this Proposal Invitation. A contract awarded under this Proposal Invitation covers only the specific goods and/or services awarded by the Cooperative.As explained in the Advisory C'Advisory’), Texas law prohibits the procurement of architecture or engineeringservices through a purchasing cooperative. This Proposal Invitation and any Contract awarded thereunderdoes not include such services. Architecture or engineering services must be procured by a Cooperative member separately, in accordance with the Professional Services Procurement Act (Chapter 2254 of the TexasGovernment Code) and other applicable law and local policy. By signature on the Compliance Forms Signature Page, Proposer affirms that Proposer has obtained a copy of the Advisory, has read and understands the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells construction- related goods or services to a Cooperative member under a Contract awarded under this Proposal Invitation, Proposer willcomply with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative membercustomers or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy of the Advisory before accepting the member's Purchase Order or other agreement for construction-related goods orservices Initial: vp Page 15 of 71 Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • buyboard.com DEVIATION AND COMPLIANCE If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailedinformation regarding the deviations on this form or an attachment to this form. Prior to completing this form, Vendorshall review the General Terms and Conditions section B.4 (Deviations from Item Specifications and GeneralTerms and Conditions). Please note that, as provided in section B.4, certain provisions of the General Termsand Conditions are NOT subject to deviation, and certain deviations will be deemed rejected without furtheraction by the Cooperative. Any attempted deviation, whether directly or indirectly, to provisions identified inthis Proposal Invitation as not subject to deviation shall be deemed rejected by the Cooperative and, unless otherwise withdrawn by Vendor, may result in Vendor’s Proposal being rejected in its entirety. The Cooperative will consider any deviations in its contract award decision and reserves the right to accept or reject a proposal based upon any submitted deviation. In the absence of any deviation identified and described in accordance with the above, your company must fully comply withthe General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal Invitationif awarded a Contract under this Proposal Invitation. A deviation will not be effective unless accepted by the Cooperative. The Cooperative, by and through the Cooperative administrator, may, in its sole discretion, seek clarification from and/orcommunicate with Proposer(s) regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative reserves the right to accept or reject a Proposal based upon any submitted deviation. Please check (V) one of the following:Deviations have been removed by the vendor and BuyBoard changes have been acceptedn [•] No; DeviationsYes; Deviations Lisa Maraden Contract AdministratorList and fully explain any deviations you are submitting: Please see attached pages. Initial:VP Page 16 of 71 Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • buyboard.com VENDOR CONSENT FOR NAME BRAND USE BuyBoard members seeking to make purchases using a Contract awarded under this Proposal Invitation may view informationregarding awarded Vendors, including but not limited to product catalogs, pricelists, pricing, and Proposals, through theBuyBoard website. To improve and enhance the experience of BuyBoard members seeking to procure goods and servicesunder the Contract utilizing the BuyBoard website, any Vendor logo, product images, and similar brand and trademark information provided by Vendor for purposes of the Contract C'Vendor Information’) may be posted on the BuyBoard website. You acknowledge that, by submitting your Proposal, unless you specifically opt out below, you consent to use of your company's Vendor Information on the BuyBoard website if awarded a Contract. You further acknowledge that whether, where, and when to include the Vendor Information on the BuyBoard website shall be at the sole discretion of the BuyBoard Administrator. Vendor retains, however, the right of general quality control over the BuyBoard Administrator’s authorized display of proprietary Vendor Information. Neither the BuyBoard nor its administrator will be responsible for theuse or distribution of Vendor Information by BuyBoard members or any other third party using the BuyBoard website. ThisVendor Consent shall be effective for the full term of the Contract, including renewals, unless Vendor provides a signed,written notice revoking consent to contractadmin@buyboard.com. BuyBoard shall have up to thirty days from the date ofreceipt of a termination or revocation of a Vendor Consent to remove Vendor information from the BuyBoard website. This Vendor Consent is subject to the Terms and Conditions of the Contract, including, but not limited to, those terms pertaining to Disclaimer of Warranty and Limitation of Liability, Indemnification, and Intellectual Property Infringement. Vendor logo files must be submitted in one of the formats set forth in the BuyBoard Technical Requirements. Proposers are requested to submit this information with Vendor’s Proposal. (This consent shall not authorize use of your company’s Vendor Information by BuyBoard if your company is not awarded a Contract.) OPT OUT: If your company wishes to opt out of the Vendor Consent for Name Brand Use, you must check the opt out box below. DONOT select this box unless your company is opting out of this Vendor Consent for Name Brand Use. [] By checking this box, Vendor hereby declines to provide consent for use of Vendor Information (as defined herein) on the BuyBoard website. By opting out, Vendor acknowledges and agrees that, if Vendor is awarded a Contractunder this Proposal Invitation, information available on the BuyBoard for Vendor’s awarded products orservices may be limited, potentially placing Vendor at a disadvantage and impacting the ability ofCooperative members to search, find, review, and purchase Vendor’s awarded products and services on theBuyBoard website. VPInitial: Page 17 of 71 Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • buyboard.com CONFIDENTIAL/ PROPRIETARY INFORMATION A. Public Disclosure Laws All Proposals, forms, documentation, catalogs, pricelists, or other materials submitted by Vendor to the Cooperative in response to this Proposal Invitation, may be subject to the disclosure requirements of the Texas Public Information Act (TexasGovernment Code chapter 552.001, et seq.) or similar disclosure law. Proposer must clearly identify on this form anyinformation in its Proposal (including forms, documentation, or other materials submitted with the Proposal) that Proposer considers proprietary or confidential. If Proposer fails to properly identify the information, the Cooperative shall have noobligation to notify Vendor or seek protection of such information from public disclosure should a member of the public or other third party request access to the information under the Texas Public Information Act or similar disclosure law. When required by the Texas Public Information Act or other disclosure law, Proposer may be notified of any third-party request forinformation in a Proposal that Proposer has identified in this form as proprietary or confidential. Does your Proposal (including forms, documentation, catalogs, pricelists, or other materials submitted with the Proposal) contain information which Vendor considers proprietary or confidential? a NO, 1 „,Ufy th,t .„, ,f th, i,f„m,ti„ i.,I,d,d with thi, P„p„,I i, „n,id,r,d „,fid,nU,I ,r pr,prietary. A YES, I „,tify th,t thi, P„p„,I „,t,i„, i.h,m,ti,. c,.,id„,d „,nd,nti,I „ pr,pri,t,ry and all ,.ch informati,n is==n=• aH Ha ' a nH a aS a +specifically identified on this form. If you responded "YES", you must clearly identify below the specific information you consider confidential or proprietary. List each page number, form number, or other information sufficient to make the information readily identifiable. The Cooperative and Cooperative administrator shall not be responsible for a Proposer’s failure to clearly identify information consideredconfidential or proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and Cooperative administrator will disclose information when required by law, even if such information has been identified herein as information Vendor considers confidential or proprietary. Confidential / Proprietary Information : References Catalog Price List Proposal Invitation Questionnaire (Attach additional sheets if needed.) Initial:VP Page 18 of 71 Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • buyboard.com B. Copyriqht Information Does your Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal)contain copyright information? [•]a NOr Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) does not contain copyright information. YES/ Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) doescontain copyright information. If you responded "YES", clearly identify below the specific documents or pages containing copyright information. Copyright Information : (Attach additional sheets if needed.) C. Consent to Release Confidential/Proprietary/Copyright Information to BuyBoard Members BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish toview information included in the Proposals of awarded Vendors. If you identified information on this form as confidential, proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contractaward constitutes your consent to the disclosure of such information to BuyBoard members, including posting of suchinformation on the secure BuyBoard website for members. Note: Neither the Cooperative nor Cooperative administrator will be responsible for the use or distribution of information by BuyBoard members or any other party. D. Consent to Release Proposal Tabulation Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal, Vendorconsents and agrees that, upon Contract award, the Cooperative may publicly release, including posting on the public BuyBoard website, a copy of the proposal tabulation and award information for the Contract including Vendor name; proposed catalog/pricelist name(s); proposed percentage discount(s), hourly labor rate(s), or other specified pricing; and Vendor awardor non-award information. Initial:VP Page 19 of 71 Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • buyboard.com EDGAR VENDOR CERTIFICATION (2 CFR Part 200 and Appendix II) When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract, specificfederal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements forFederal Awards, 2 CFR 200 (sometimes referred to as the "Uniform Guidance" or new "EDGAR’). All Vendors submitting a Proposal must complete this EDGAR Certification Form regarding Vendor’s willingness and ability to comply with certain requirements which may be applicable to specIfic Cooperative member purchases using federal grant funds. Completedforms will be made available to Cooperative members for their use while considering their purchasing options when usingfederal grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in addition to theterms and conditions of the BuyBoard contract, to address the member’s specific contractual needs, including contract requirements for a procurement using federal grants or contracts. For each of the items below, Vendor should certify Vendor's agreement and ability to comply, whereappl Scable, by having Vendor's authorized representative check the applicable boxes, initial each page, and sign the Compliance Forms Signature Page. 1f you faII to complete any item in this form, the Cooperative willconsider and may list the Vendor's response on the BuyBoard as "NO,- the Vendor is unable or unwilling tocomply. A"NO’' response to any of the items may, if applicable, impact the ability of a Cooperative member to purchase from the Vendor using federal funds. 1. Vendor Violation or Breach of Contract Terms: Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18, Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms and Conditions, as well as any additional terms and conditions in any Purchase Order or Cooperative member ancillary contract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative member atleast to the same extent as the BuyBoard Terms and Conditions. The remedies under the Contract are in addition to anyother remedies that may be available under law or in equity. By submitting a Proposal, you agree to these Vendor violationand breach of contract terms. g YES, I agree.[] NO, 1 do not agree. 2. Termination for Cause or Convenience: For any Cooperative member purchase or contract in excess of $10,000 made using federal funds, you agree that the following term and condition shall apply: The Cooperative member may terminate or cancel any Purchase Order under this Contract at any time, with or without cause,by providing seven (7) business days advance written notice to the Vendor. If this Agreement is terminated in accordancewith this Paragraph, the Cooperative member shall only be required to pay Vendor for goods or services delivered to the Cooperative member prior to the termination and not otherwise returned in accordance with Vendor’s return policy. If theCooperative member has paid Vendor for goods or services not yet provided as of the date of termination, Vendor shallimmediately refund such payment(s). If an alternate provision for termination of a Cooperative member purchase for cause and convenience, including the manner by which it will be effected and the basis for settlement, is included in the Cooperative member’s Purchase Order or ancillary agreement agreed to by the Vendor, the Cooperative member’s provision shall control. B YES, I agree.[] NO, 1 do not agree.Initial Page 20 of 71 Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard • Austin, Texas 78759-2439 - PH: 800-695-2919 • buyboard.com 3. Equal Employment Opportunity: Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR Part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Vendor agrees that such provision applies to any Cooperative member purchase or contract that meets the definition of "federally assisted constructioncontract" in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision. B YES, I agree. E NO, 1 do not agree. 4. Davis-Bacon Act: When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction contracts/purchases in excess of $2,000, Vendor shall comply with the Davis-Bacon Act (40 USC 3141-31zn, and 3146-3148)as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to ContractsCovering Federally Financed and Assisted Construction'). In accordance with the statute, Vendor is required to pay wages tolaborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by the Secretary of Labor. In addition, Vendor shall pay wages not less than once a week. Current prevailing wage determinations issued by the Department of Labor are available at beta.sam.gov. Vendor agrees that, for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned uponVendor’s acceptance of the wage determination. Vendor further agrees that it shall also comply with the Copeland "Anti-Kickback" Act (40 USC 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financedin Whole or in Part by Loans or Grants from the United States’). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work,to give up any part of the compensation to which he or she is otherwise entitled. B YES, I agree. D NO, 1 do not agree. 5. Contract Work Hours and Safety Standards Act: Where applicable, for all Cooperative member contracts or purchases in excess of $100,000 that involve the employment ofmechanics or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, Vendor is required to compute the wages of every mechanic andlaborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked inexcess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must berequired to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, orcontracts for transportation or transmission of intelligence. B YES, I agree. D NO, 1 do not agree. Page 21 of 71 Initial: vp Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • buyboard.com 6. Right to Inventions Made Under a Contract or Agreement:If the Cooperative member's Federal award meets the definition of "funding agreement" under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance or experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Vendor agrees to comply with the above requirements when applicable. g YES, I agree. D NO, 1 do not agree. 7. Clean Air Act and Federal Water Pollution Control Act: Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act (33 USC 1251-1387), as amended – Contractsand subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401-7671q.) andthe Federal Water Pollution Control Act, as amended (33 USC 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the CleanAir Act and the Federal Water Pollution Control Act. B YES, I agree.[] NO, 1 do not agree. 8. Debarment and Suspension: Debarment and Suspension (Executive Orders 12549 and 12689) – A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with theOMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3 CFR Part 1989 Comp. p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other thanExecutive Order 12549. Vendor certifies that Vendor is not currently listed on the government-wide exclusions in SAM, is not debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from Vendor if Vendor is later listed on the government-wide exclusions in SAM, or is debarred,suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other thanExecutive Order 12549. B YES, I agree.[] NO, 1 do not agree. 9. Byrd Anti-Lobbying Amendment:Byrd Anti-Lobbying Amendment (31 USC 1352) - Vendors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to payany person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 USC 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. As applicable, Vendor agrees to file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 USC 1352). B YES, I agree.a NO, 1 do not agree. Initial: vp Page 22 of 71 Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • buyboard.com 10.. Procurement of Recovered Materials: For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information and certifications as a Cooperative member may require to confirm estimates and otherwise comply. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactorylevel of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery, and establishing an affirmative procurement program for procurement of recovered materials identified inthe EPA guidelines. B YES, I agree.[] NO, 1 do not agree. 11. Domestic Preferences for Procurements: Where appropriate and consistent with law, 2 CFR §200.322 contains certain considerations for domestic preferences forprocurements which may be applicable to Cooperative members using federal funds. When required by a Cooperative member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative member regarding Vendor's products, including whether goods, products, or materials are produced in the United States. B YES, I agree. n NO, 1 do not agree. 12. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment 2 CFR 6200.216 prohibits expending federal loan or grant funds to procure or obtain certain telecommunications and video surveillance services or equipment. To the extent applicable and when required by a Cooperative member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative member to confirm whether any telecommunications or video surveillance services or equipment provided by Vendor is covered equipment or covered services under 2 CFR §200.216. B YES, I agree.[] NO, 1 do not agree. 13. Profit as a Separate Element of Price: For purchases using federal funds in excess of the Simplified Acquisition Threshold, a Cooperative member may be required to negotiate profit as a separate element of the price. See, 2 CFR 200.324(b). When required by a Cooperative member, Vendor agrees to provide information and negotiate with the Cooperative member regarding profit as a separate element of the price for a particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to the Cooperative member shall not exceed the awarded pricing, including any applicable discount, under Vendor's CooperativeContract B YES, I agree [] NO, 1 do not agree. 14. General Compliance and Cooperation with Cooperative Members:In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to, applicable recordkeeping and record retention requirements. B YES, I agree. n NO, 1 do not agree. VPInitial: Page 23 of 71 Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • buyboard .com COMPLIANCE FORMS SIGNATURE PAGE By initialing pages and by signature below, I certify that I have reviewed the following forms; that the information providedtherein is true, complete, and accurate; and that I am authorized by my company to make all certifications, consents,acknowledgements, and agreements contained herein: • • • • : : • E E • • • • • Proposal Acknowledgements Felony Conviction DisclosureDebarment Certification Resident/Nonresident Certification Vendor Employment Certification No Israel Boycott Certification No Excluded Nation or Foreign Terrorist Organization Certification Historically Underutilized Business CertificationConstruction-Related Goods and Services Affirmation Acknowledgement of BuyBoard Technical Requirements Deviation and ComplianceVendor Consent for Name Brand Use Confidential/Proprietary InformationEDGAR Vendor Certification Government Solutions Company Name Victoria Pubylski D:q1?2L;P:;,22y12 rgn; -ou5'J£?kI Signature of Authorized Company Official Victoria Pubylski, Sr. Proposal Specialist Printed Name and Title 7/21 /2021 Date Page 24 of 71 Proposal Forms COMM/SVCS v.03.01.2021 Form 11\1 = 9 Request for TaxpayerIdentifieation Number and Certification Give Form to the requester. Do notsend to the IRS.(Rev. October 2038) DepanmerR af the TrenuryInternal Rwwluo Service b Go to www.ir&govIForrnW9 for instructions and the latest information. r ave this line blank. SHI-Government Solutions, Inc.a Pj b a on IRe 1. OIHk only one af anP 1 following swm tx>xugI [] 1„dNWUV,d,p„p,u„w [] cc„1„„a„I [/] so,„p.„u,n n ParbHShlp n Trwt/estab, e 1 singlem©nbu LLC }gI [] LImited IhbHtty company. EaU #Htax da8s#bahn (c=c corp(HaMan, bS HrpoIHUan, P=Partnasnp) b b g 2ah.gB 8c X 13828 Pecana TrailS 4 Exemptions (codes apply only tocertain entitiu, not irxltviduals; seeinDuctions on page 3): Exempt payee code Of any) Note: ChR:k the app@date box in the IMe above for the tax classtflcatlul of the slnglwnember owner. Do rut check bt:£JE#8l5 ET:M;r:£gF:wte?E:LFSMU W::mrsIN;grr?:;J;!3Ff89dl acM WaY)is disngarded from tIn owne sIx>utd check the appropriate box for the tax clastfnatbn af its owner. Other (see Instnx;tkxts) > Exemptk>n from FATCA reportIng (NHa8s to nclmit3 nubItdrndtxrtskh tIn U.a) L I Austin. TX 78749 7 Ust account number(s) here (optional) ""'PAYMENT ADDRESS“"’ Ir Identification Number (TIN PO Box 847434Dallas TX 75284.7434 Erlmur TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoidbackup wIthholding. For IndMduals, this is generally your sociat $ecurtty number (SSN). However, for aresident alien, sole proprIetor, or disregarded entity, see the instructions for Part I, later. For otherentities, it is your employer idwlttfication numb6r (EIN). If you do not have a number, see How to get aTIN. later B } a 1 r Note: if the account is in more than one name, see the instructions for line 1 . Also see What Name and Number To Give the Requester for guidelines on whose number to enter. > Part II Unmnalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer IdentificatIon number (or I am waiting for a number to be issued to me); and2. 1 am not subject to backup wIthholding because: (a) I am exempt from backup withholding, or (b) I have not been notIfied by the Internal RevenueService (IRS) that I am subject to tnckup wtthholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I amno longer subject to backup wIthholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. Tba FATCA codeCs) entered on this form Of any) indicating that I am exempt from FATCA reporting is correct. Certi6eation Irwtruc6on& You must cross out item 2 above if you have been notIfied by the IRS that you are currently subject to backup withholding because you have failed to report all irRerut and dMdends on your tax raturn. For real estate trarisactions, item 2 does not apply. For mortgage Interest Md,acquistdon or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement aRA), and generally, paymentsother than interest and dMdwlds, you are not required to sign the certification, but you must provide your coITect TIN. See the instructions for Part II, later.mrHere SIgnature of U.S. person > General Instructions • Form 1099-DIV {dividends, including those from stocks or mutualfunds) • Form IC)99-MISC (various types of income, prizes, awards, or grossproceeds) • Form 1099-B (stock or mutual fund sales and certain othertransactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest).1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition Of abandonment of secured p’own Use Form W-9 only if you are a U.S. person (hcIud:ng a -n'cie- Ialien), to provide your cornet TIN . If you do not return Form W-9 to the requester with a TIN, you rnlsh:be subject to backup withholding. See What is backup w ::hho:d:ng.later Section references are to the Internal Revenue Code unless otherwisenoted Future developments. For the latest information about developmentsrelated to Form W-9 and its instructions, such as legislation enacteda&e’ they were published, go to www.irs.govJFormW9. Purpose of Form I.- - c . :. a o- er:By {Form tV-9 requester) who is required to file an-::–=: :P =:_'- a in :re IRS nHs: obtain your correct taxpayer;s-= ;;== =- -,- a’ TiN u--ch ray be your social securIty number SS\ -= , c.= =xaa,9- -csl:fca::o= number (fTIN), adoption=\==.e- =e- I--;a: c- -.-ie- fAnN;'. o' employer identification number: ', :: ’e=c: :- a- -==;'–a'o-: re:J'c :he amount paid to you, or other :-:_-= ==c:= 9 :- a- -;oral-on return. Examples of information -e:_-s -: _ ce, ;_I =-e -o: -- eec :a. :he following. • == - C::- hT nIe’eu saMBa Of pa:d} Cat. No. 10231X Fo,m W-9 (Re„. IO-2018) 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • buyboard.com PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS INSTRUcnoNs: Proposer must completely and accurately provide all information requested in the following Vendor Information Forms oryour Proposal may be rejected as non-responsive: • • • • • • • Vendor Business Name Vendor Contact Information Federal and State/Purchasing Cooperative ExperienceGovernmental References Company Profile Texas Regional Service Designation State Service Designation • • • • National Purchasing Cooperative Vendor Award Agreement (Vendors serving outside Texas only) Local/Authorized Seller Listings Manufacturer Dealer Designation Proposal Invitation Questionnaire Vendor Request to SeE-Report BuyBoard Purchases (Optional) To the extent any information requested is not applicable to your company, you must so indicate on the form. VENDOR BUSINESS NAME By submitting a Proposal, Vendor is seeking to enter into a legal contract with the Cooperative. As such, Vendor must be anindividual or legal business entity capable of entering into a binding contract. N,m, ,fp„p,,i„q c,mp,,y, SHI Government Solutions, Inc. (List the leqal name of the company seeking to contract with the Cooperative. Do NOT list an assumed name, dba, aka, etc. here. Such information may be provided below. If you are submitting a joint proposal with another entity to provide the same proposed goods or services, each submitting entity should complete a separate vendor information form. Separately operating legal business entities, even if affiliated entities, which propose to provide goods orservices separately must submit their own Proposals.) Please check (VI one of the followinq: Typeof Business: n Individual/Sole Proprietor B Corporation n Limited Liability Company [] Partnership E Other (Specify:-) State of Incorporation (if ,ppb„bl,): Texas Federal Employer Identification Number: 22-3695478 (Vendor must include a completed IRS M-9 form with their Proposal) W-9 included in online portal submission. Name by which Vendor, if awarded, wishes to be identified on the BuyBoard : (Note, rfdifre,e„t th,„ the Nam, ,f P,op„i.gCompany listed above, only valid trade names (dba, aka, etc.) of the Proposing Company may be used and a copy of your Assumed Name Certificate(s), ifapplicable, must be attached.) SHI Government Solutions / SHI Page 25 of 71 Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • buyboard.com VENDOR CONTACT INFORMATION Vendor shall provide the requested Vendor Contact Information in the electronic proposal submission systemincluding contract, purchase order, RFQ, and invoice contacts (or, if submitting a hard copy Proposal, timelyrequest and complete the Vendor Contact Information form in accordance with the Instructions to Proposers. FEDERAL AND STATE/PURCHASING COOPERATIVE EXPERIENCE The Cooperative strives to provide Cooperative members with the best services and products at the best prices available from Vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions. 1.Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or marketprice during the previous 12-month period or the last fiscal year: $ 299,241,432 . (The period of the 12-monthperiod is 7/21/2020 / 7/21/2021). In the event that a dollar value is not an appropriate measure of the sales, provideand describe your own measure of the sales of the item(s). (The dollar amount shown above does not include BuYBoardsales - the total with BuyBoard sales included is $322,147,740.) By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer theCooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items under equivalent circumstances. 2. 3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or inthe past has served, as an awarded vendor. Rows should be added to accommodate as many purchasing cooperativesas required GROU CURRENT VENDOR? (Y/N) FORMER VENDOR (Y/N)?IF YES, LIST YEARSS VENDOR AWARDE CATEGORY(IES) DI IDrHAqTNIC D COMMODTTY D a 1.l©mIEnera I MRes AdministratIon N N N N N N Y Y Y N N N N 2. T-PASS (State of Texas) 3. OMNIA Partners 4. Sourcewell (NJPA) 5. E&I Cooperative N N 12 6. Houston-Galveston Area Council (HGAC) 7. Choice Partners All IT Hardware. Software. Cloud and Peripherals 8. The Interlocal Purchasing System (TIPS)12 All fT Hardware. Software, Cloud and Peripherals 9' Other PACE, ESG Region 19, UTSCCA & DIR Average 12-13 years All rT Hardware. Software. Cloud and Peripherals D MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACrs. CURRENT BUYBOARD VENDORS If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between yourcurrent and proposed discounts. Current Discount (Vo): OO/o Proposed Discount (o/,): OO/8 Explanation : Page 26 of 71 Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • buyboard.com GOVERNMENTAL REFERENCES For your Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information requestedbelow, including the existing pricing/discounts you offer each customer. The Cooperative may determine whether pricing/discounts are fair and reasonable by comparing pricing/discounts stated in your Proposal with the pricing/discounts you offer other governmental customers. Attach additional pages if necessary.Quantity/Entity Name Contact Phone# Email Address Discount Volume , Laredo ISD Ambrosio Gomez III (956) 273-1301 (210) 562-6319 agomez@laredoisd.org Varies Varies Varies VariesUT Health San Antonio2 Tracey Haven-Wallace HavenWallace@uthscsa.edu 3 Laredo College Tony Lopez Cathy Christian (956) 721-5312 jlopez@laredo.edu Varies Varies Varies Varies Varies Varies 4 Eanes ISD (512) 732-9090 x 4 cchristian@eanesisd . net 5 City of Conroe Pam Cobb (936)5254714 pcobb@cityofconroe.org Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to givebetter discounts (lower pricing) than indicated? YES B] NO [–] if YES, please explain: When SHI obtains additional volume discounts, we pass the lower pricing onto the customer. COMPANY PROFILE Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website. If your company is awarded a Contract under this Proposal Invitation, please provide a brief company description that you wouldlike to have included with your company profile on the BuyBoard website. Submit your company profile in a separatefile, in Word format, with your Proposal. (Note: Vendor is solely responsible for any content provided for inclusion onthe BuyBoard website. The Cooperative reserves the right to exclude or remove any content in its sole discretion, with orwithout prior notice, including but not limited to any content deemed by the Cooperative to be inappropriate, irrelevant tothe Contract, inaccurate, or misleading.) Page 27 of 71 Proposal Forms COMM/SVCS v.03.01.2021 ’Board' PURCHASING COOPERATIVE 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • buyboard.com TEXAS REGIONAL SERVICE DESIGNATION This form must be completed in the electronic proposal submission system LoaDas,@ g @ pCI)X@rl@1 1916 The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers vendorsthe opportunity to service its members throughout the entire State of Texas. In the electronic proposal submission system, you must indicate if you will service Texas Cooperative members statewide or, if you do not plan to service all TexasCooperative members statewide, you must indicate the specific regions you will service. If you propose to serve different regions for different products or services included in your Proposal, you must complete and submit a separate Texas RegionalService Designation form for each group of products and clearly indicate the products or services to which the designationapplies. (Additional forms can be obtained by contacting bids@buyboard.com at least five (5) business days prior tothe Proposal Due Date.) By designating a region or regions, you are certifying that you are authorized and willingto provide the proposed products and services in those regions. Designating regions in which you are eitherunable or unwilling to provide the specified products and services shall be grounds for either rejection of your Proposal or, if awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on the form in the electronic proposalsubmission system. Regional Education Service Centers Region and Headquarters 1 Edinburg 2 Corpus Christi3 Victoria 4 Houston 5 Beaumont 6 Huntsville 7 Kilgore8 Mount Pleasant 9 Wichita Falls 10 Richardson 11 Fort Worth 12 Waco 13 Austin 14 Abilene 15 San Angelo 16 Amarillo 17 Lubbock 18 Midland 19 El Paso20 San Antonio Page 28 of 71 Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard • Austin, Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com STATE SERVICE DESIGNATION This form must be completed in the electronic proposal submission ’0.A a O n /Iaan/7ga8 As set forth in the Proposal Invitation, it is the Cooperative’s intent that other governmental entities in the United States have the opportunity to purchase goods or services awarded under the Contract, subject to applicable state law, through a piggy- back award or similar agreement through the National Purchasing Cooperative BuyBoard. If you plan to service the entire United States or only specific states, you must complete the State Service Desiqnation information in the electronic proposal submission system . (Note: if you plan to service Texas Cooperative members, be sure that you complete the Texas RegionalServIce Designation form.) in addition to this form, to be considered for a piggy-back award by the NationalPurchasing Cooperative, you must have an authorized representative sign the National PurchasingCooperative Vendor Award Agreement that follows this form. If you serve different states for different products or services included in your Proposal, you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which thedesignation applies. (Additional forms can be obtained by contacting bids@buyboard.com at least five (5) businessdays prior to the Proposal Due Date.) By designating a state or states, you are certifying that you are authorizedand willing to provide the proposed products and services in those states. Designating states in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejectionof your Proposal or, if awarded, termination of your Contract. • I will service all states in the United States • I will not service all states in the United States. Alabama Alaska Arizona Arkansas California (Public Contract Code 20118 & 20652) Colorado Connecticut Delaware District of Columbia Florida GeorgiaHawaii Idaho Illinois Indiana iowa Kansas KentuckyLouisiana Maine MarylandMassachusetts MichiganMinnesota Mississippi Missouri Montana Nebraska Nevada New HampshireNew JerseyNew MexicoNew York North CarolinaNorth Dakota Ohio Oklahoma Oregon PennsylvaniaRhode Island South CarolinaSouth DakotaTennessee Texas Utah Vermont Virginia WashingtonWest VirginiaWisconsin Wyoming Page 29 of 71 Proposal Forms COMM/SVCS v.03.01.2021 rvd 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this ProposalInvitation may be "piggy-backed" by another governmental entity. The National Purchasing Cooperative is an intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout the United States. If you agree to be considered for a piggy-back award by the National Purchasing Cooperative, you agree to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on theState Service Designation form, in your Proposal. By signing this form, Proposer (referred to in this Agreement as "Vendor") agrees as follows: 1. Vendor acknowledges that if The Local Government Purchasing Cooperative C'Texas Cooperative’) awards Vendor a contract under this Proposal Invitation ("Underlying Award’), the National Purchasing Cooperative ('National Cooperative’) may - but is not required to - "piggy-back" on or re-award all or a portion of that Underlying Award C'Piggy-Back Award’).By signing this National Cooperative Vendor Award Agreement C'Agreement’), Vendor accepts and agrees to be bound by any such Piggy-Back Award as provided for herein. 2. In the event National Cooperative awards Vendor a Piggy-Back Award, the National Cooperative Administrator f'BuyBoardAdministrator’) will notify Vendor in writing of such Piggy-Back Award, which award shall commence on the effective datestated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as authorized in writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of Vendor in orderfor the Piggy-Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no interlineations or changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are agreed to by itsBuyBoard Administrator in writing. 3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying Award . However, nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e., lower)competitive pricing and more favorable terms and conditions than those in the Underlying Award. 4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation Formof this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be approved in writing by the BuyBoard Administrator. 5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of purchases generated from National Cooperative members through the Piggy-Back Award. Vendor shall remit payment to National Cooperative on such schedule as it specifies (which shall not be more often than monthly). Further, upon request, Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative members,vendor invoices, and/or such other documentation regarding those purchase orders as the Cooperative's administrators may require in their reasonable discretion for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall have the right, upon reasonable written notice, to review Vendor’s records pertaining to purchases made by National Cooperative members in order to verify the accuracy of service fees. 6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the fullest extent such provisions can reasonably apply to the post-proposal/contract award phase. The rights and responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative; and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying Award shall inure toVendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this Agreement, and that nothing in this Agreement has application to other third parties, including the Texas Cooperative. In the event of conflict between this Agreement and the terms of the Underlying Award, the terms of this Agreement shall control,and then only to the extent necessary to reconcile the conflict. Page 30 of 71 Proposal Forms COMM/SVCS v.03.01.2021 rvd 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com 7. This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue for any dispute shall lie in the federal district court of Alexandria, Virginia. 8. Vendor acknowledges and agrees that the award of a Piggy-Back Award is within the sole discretion of National Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy-Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy-Back Award as provided for herein. WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this Agreement. SHI Government Solutions--=Name of VencFor 661 -22 –Probosmnvitation Number \Zigtoria Pubylski Printed Name of Authorized Company Official Virtnrin Pl lhvjqki B#8%9©oRbbYIYl09th EM@1'i Signature of Authorized Company Official 07/22/2021 Date Page 31 of 71 Proposal Forms COMM/SVCS v.03.01.2021 rvd 12007 Research Boulevard • Austin, Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com LOCATION / AUTHORIZED SELLER LISTINGS If you have more than one location/authorized seller that will service a Contract awarded under this Proposal Invitation,please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary.NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract.If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Termsand Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete theManufacturer Designated Dealer form. Location/ AuthorizedSeller Name contact Person Texas Team t lvlln#11'1'1tFI a +qTetRlrP€;c; _ Pnff91 BIP _ FaY _ FITIFatlllIBll Corlltact Information Pho Texas / SHI Government Solutions 3828 Pecana Trail, Austin. TX 78749 Phone: (800) 870-6079Email: Texas@shi.com New Jersey / All states outsideTexas / SHI International Corp. Inside Sales Team 290 Davidson Ave., Somerset, NJ 08873 Phone: (888) 764-8888Email: Contact SHI Account Executive Page 32 of 71 Proposal Forms COMM/SVCS v.03.01.2021 rvd. 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com MANUFACTURER DEALER DESIGNATION If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple dealers ('Designated Dealers’) to receive Cooperative member Purchase Orders on Vendor’s behalf, you must complete this form foreach dealer you wish to designate. Regardless of any Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any suchdesignations are for Vendor’s convenience only and shall not, if Vendor is awarded a Contract, relieve Vendor of any obligations under the Contract, including payment of Cooperative service fees on all Purchase Orders submitted to Vendor orany Designated Dealer. In accordance with the General Terms and Conditions, an awarded Vendor shall remain responsibleand liable for all of its obligations under the Contract and the performance of both Vendor and any of Vendor’s Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder, including, but not limited to suspension and termination of Vendor’s Contract for nonpayment of service fees. If awarded, Vendor authorizes the Cooperative, in its sole discretion, to list any Vendor Designated Dealers in the BuyBoard system and to receive Purchase Orders directly from Cooperative members on behalf of Vendor. To the extent a Vendor with Designated Dealers receives a Purchase Order directly, it shall be the responsibility of Vendor to appropriately process suchPurchase Order in accordance with the Contract, including but not limited to timely forwarding such Purchase Order to a Designated Dealer for processing. The Cooperative reserves the right, in its sole discretion, to refuse addition of, or request removal of, any Designated Dealer, and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise actingon Vendor’s behalf under the Contract. Further, the Cooperative administrator shall be authorized to remove or suspend anyor all Designated Dealers from the BuyBoard at any time in its sole discretion. If you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designated Dealer below. If you wish to designate multiple dealers, please duplicate this form as necessary. N/A Designated Dealer Name Designated Dealer Contact Person Designated Dealer Address City State Zip Phone Number Fax Number Email address Designated Dealer Tax ID Number* (#attach W-9) Page 33 of 71 Proposal Forms COMM/SVCS v.03.01.2021 wd 12007 Research Boulevard • Austin, Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 ' buyboard.com PROPOSAL INVITATION QUESTIONNAIRE The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial resources to provide the goods and perform the services C'Work') under the BuyBoard contract contemplated by this ProposalInvitation C'Contract’). Proposers must fully answer each question, numbering your responses to correspond to the questions/numbers below. Proposers must complete below or attach your responses to this questionnaire and submit in onedocument with your Proposal. You must submit the questionnaire and responses with your Proposal or theProposal will not be considered. 1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your company is currently for sale or involved in any transaction that would significantly alter its business or result in acquisitionby another entity. SHI Government Solutions has supported State of Texas Public Sector customers for 22 years. SHI Government Solutions is not currently for sale or involved in any transaction that would alter our ability to support business under any contract awarded based upon this solicitation. 2. Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under thisContract. State the number and summarize the experience of company personnel who may be utilized for the Work, including those who will be available to Cooperative members for assistance with project development, technical issues,and product selection for Work associated with this Contract. SHI has a team of over 25 field sales team members supporting Public Sector customers in Texas with specific regions and named accounts. The experience of our team ranges from two years to 25 years in selling and supporting technology for Public Sector. We also have a team of support personnel including Field Solutions Engineers (technical experts), Software Licensing and Hardware experts, and 20 Inside Sales team members who support our customers' quoting and ordering needs day to day. 3. Marketinq Strateqv: For your Proposal to be considered, you must submit the Marketing Strategy you will use if the Cooperative accepts all or part of your Proposal. (Example: Explain how your company wi\I initial\y inform Cooperativemembers of your BuyBoard Contract, and how you will continue to support the BuyBoard for the duration of the Contract term.) Attach additional pages if necessary. See attached Page 34 of 71 Proposal Forms COMM/SVCS v.03.01.2021 rvd MARKETING STRATEGY We understand the importance of marketing contracts and reaching all eligible customers. We have tremendous experience supporting customers’ needs, and we understand the unique requirements of procurement organizations. SHI Account Executives will share their experience and knowledge with Contract customers, ensuring they have the information, resources, and products they need. Upon award of contract, we will create a special edition newsletter for distribution to all existing relevant contacts, introducing the new contract for SHI as a select vendor for Deliverables Based Information Technology (IT) Services (DBITS) and introducing the members of our Account Team. The newsletter will also contain specific information regarding the manufacturers and products available under the contract, as well as information on how to obtain quotes and any other needed assistance. We will send this newsletter to our existing contact list and will also work closely with publisher and manufacturer representatives to market the benefits of using the contract. In addition, the SHI Account Team uses a variety of methods to market and sell the products that we represent, including customer meetings, vendor presentations, trade shows, web seminars, printed marketing materials, our website, and a monthly electronic newsletter. We also host strategic events with many of the SHI and Manufacturer Representatives to provide our mutual customers with new product information, product changes, and industry direction. Additionally, we participate in vendor exhibits at numerous monthly events, including technology trade shows. Some of the marketing-related items that contract customers can expect to continue receiving and accessing include: Newsletters - SHI creates various informative, monthly newsletters containing information regarding important contract dates, product releases or changes, Q&A, and upcoming events. Thousands of our customers currently receive these newsletters, and we will continue to make them available as a subscription to anyone who is interested. An example of our monthly SHI-GS newsletter is included below linIBUBl BuyBoard Purchasing Cooperative e SOLUTIONS NEWSLEl-FER I JUNE 2021 Chat, share, andLive Sign withAdobe Sign andMicrosoft Team8Season 2 of -Innovation Heroes' is no tv available tom wherever you d{P&'n€oa CI podcasts! Check out the fifth epISOde dunng WhICh Microsoft's Dtre£lor of MIxed ReaIIty Strategic Partnerships Eric Kamont explains hay/ mixed reality is impacting mutttpte industries Even compared to mixed reality, mixing hvperconv-erged and threetiered archiierJum is not easy. Aithough there is never a -one size lb al’ for data center solutions_ here are some things to consider \Then exploring h)'pefconvefged inkBs#ucture. On the soRv/are side. helping your organization sucmssfuIFy navigate softwarebased digital transformation starts Born within. Check out v.'by SHI'5 Vice President of Cloud & MSP Cow Peters thinks your developers BIU be so important in 2021 Stay informed between newsletter deiivehe31 FoID'bY us on social (Facebook, Linkedln and Tv#Her) and viSit The SHI HuD for weekly updates. Be sure tO scrol! through thIs neIArsleher fDr the latest information. and reach out to your SHI Account Executive ' any questIons! aaQrATb=&b Powerful pertdrmancewith chroMe enterprisespin Sl4 featuringAMD Ryzen p?oce isafPRODUCTS AND SOLUTIONS Is hyperconverged infrastrucRure right for your business? When considering HCI. think about your tong-term strategy. bUSIness requirements. growlh.use of public cloud. and rnore ore info Less than 30 days for Microsoft Enterprise Agreement customers to assign Training VouchersYour traIning vouchers T/III expire on June 30 – Act No bY! a 4 questions customers are asking about licensing Office 365 Four of the most common licensing questions organizatiDns ask when lookIng to Fansitbn toonce 365 Device as a Service Provide a rnoclem devIce experience and ensure en&user productivity, aH while keeping costs doo/n .vrnware ore info EmpowerToday’s Anywhere BuyBoard Purchasing Cooperative TTansitioning SharePoint business automation to Power PlatformIf you're still running autonlatian processes on legac# forms and workflows. it’s tirne to move to Microsaft PQ:,ver Platform mawR Workforce Optimize your canalIoration with Adobe Sign and Microsoft TeamsGet more vailIe from your Microsoft applications by adding Adobe Sign, Microsoft's preferred e-signature solution. Adobe Sign boosts the collaborative power of Microsoft Teams b',fth Live Sign for secure, face-to-face, legal document signatures during Teams meeUrUs_ Watch the video HllwatebVtes Ebm-I env EadlxMt Pratectil Endlnint Detection & Response Now Fully Integratedalto TeamViewer • INDUSTRY NEWS Innovation Heroes Podcast: “Who needs a Holodeck when you’ve gotTHIS!?" S:2, E:5 In the latest episode of Innovation Heroes, Microsoft's Director of Mixed ReaIIty Strategic Partnerships. Eric Kamont explains how/ mked reality (MR} is imp8cting rnul!!pIe incluslnes. Lis len nD tv to hear n'hat the future of MFI (Mixed Reality) is going to be like, and the unexpected industries that it has helped evoFveMBaR Hybrid Workforce Series: Recap In this session, we look back on the 'Supporting the Hybrid Workfarce' series of webinars and reveal the resutt af the research conducted across all 12 events, Hoy,' WIll your strategy gma matu@/ compare to that of your peers?What is VMwa© Intrinsic Security? QUICK LINKS UPCOMING EVENTS FEATURED Prcxlucts and Prorrn00ns MISSED OUR LAST :R? We have you coverul here. SHI Government Solutions – 3828 Petana Trail Austin. TX 78749 Phone: 800.870_6079 1 texas.gs.shi_corn namr3 Web Seminar Presentations – SHI hosts a series of web seminars covering a variety of topics including new product announcements, changes to licensing programs for major software OEMs, procurement and technology trends, and foundational IT information. Webinar schedules are published quarterly, and historically, our webinars have a regular audience of State of Texas public sector BuyBoard Purchasing Cooperative customers. Please check the events page on our web site https://texas.qs.shidirect.com/ for the most current schedule. Me a On 1 Contact US I OSlgn in Erpbre SHI Tools SHI Events You have questions?We have the answers Join us as we dive into a range of topics to solve your complex iT challenges and empower your technology needs. Special Event in\ Webinar Series SHI Supporting You to Support the Hybrid Workforce [a Pre-recorded In this webinar series, SHI WIll help ensure your workers have be5tof-breed technologies needed forsuppornng hybrId work lnlUabves. Whe#rer it's the best devIces. productmty tools or networkIng - SHI can help you seEea, deploy and manage the right technotogles foryour needs, Marketing Documents – SHI creates hundreds of marketing texts for our major manufacturer partners and SHI core services offerings, all of which are made available to customers through in-person meetings, trade shows, email delivery, and mail-outs. Marketing documents will include those that we receive from the manufacturers, those that SHI creates for a general audience, and those that SHI creates specific to State of Texas Public Sector customers. Samples of SHI marketing handouts are included as appendices to this document. SHI Blog – SHI’s blog showcases short news and informational articles to keep our customers up to date on our services and support as well as on emerging trends in technology. Customers can subscribe to our blog online here: https://blog.shi.com/. The screenshots below exemplify the easy navigation of the SHI Blog website. Customers can browse by IT category, recent articles or popular posts. BuyBoard Purchasing Cooperative I i How to create an effective data center transformation strategy July 12. 2021 Use these pointers to help you start developing an effective daIa centertransformation strategy Next Generation Infrastructure 1 Article Could technology drive a pink-collar resurgence? Jay 9. 2021 Can technology tkvelopments to support remote work during the pandemic improvegender equality as we return to the office? Article I Uncategorized IBM Insights: Datasheet July 8. 2021 An IBM-focused solution offering varyinglevels of expert support to help youoptimize your IBM portfolio Business of FT 1 Datasheel Social Media - in addition to the SHI Blog, SHI utilizes social media applications to keep our customers informed. Customers can get up-to-date information on demand by following SHI on Twitter, Linkedln, Facebook and YouTube BuyBoard Purchasing Cooperative 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com 4. Describe Proposer’s financial capability to perform the Contract. State or describe the firm’s financial strength and rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm’s past or present owners, principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, receivership, or insolven cv proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position with your firm. SHI Government Solutions is a privately held company under the same ownership since 1999, and we have a financially strong and stable business model that has proven itself over bme In 2020, we transacted business with more than 450 unique public sector entities across the State of Texas, recognizing >22% Year-over-Year growth in revenues at more than $435M We are sufficiently capitalized and funded to support the full scope of services and full potential term of any contract resulting from this RFP. Our D&B credit rating is 5 7 B G. Our firm has not, nor has our owner, been a debtor party to a bankruptcy, receivership, or insolvency in the proceeding seven years. 5. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing agreement? if so, provide detailed information on the nature of such items and prospects for resolution. No. SHI does not have any outstanding financial judgments, nor are we currently in default on any loan or financing agreement, 6. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work, or that have been terminated for any reason. For each such contract, provide the project name, scope, value and date andthe name of the procuring entity. Fully explain the circumstances of the default, failure to complete or deliver the work,or termination. SHI does not have any contracts on which we have defaulted or failed to complete or deliver the work, or been terminated in the past ten years. 7.List all litigation or other legal proceedings (including arbitration proceedings), if any, in the last 10 years brought againstyour firm, or any of the firm’s past or present owners, principal shareholders or stockholders, officers, agents oremployees, that relate to or arise from a contract similar to this Contract or the Work contemplated under this Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of the claim,and resolution or current status. SHI has not been involved in any litigation or legal proceedings in the last ten years. Page 35 of 71 Proposal Forms COMM/SVCS v.03.01.2021 rvd 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com VENDOR REQUEST TO SELF-REPORT BUYBOARD PURCHASES The General Terms and Conditions require that all Purchase Orders generated by or under any Contract awarded under this Proposal Invitation be processed through the BuyBoard and, except as expressly authorized in writing by the Cooperative administrator, Vendors are not authorized to process Purchase Orders received directly from Cooperative members that have not been processed through the BuyBoard or provided to the Cooperative. In accordance with this provision, Vendor may request authorization of the Cooperative administrator to self-report Cooperative member purchases if awarded a Contractunder this Proposal Invitation. By making such a request, Vendor acknowledges and agrees that self-reporting is specificallysubject to and conditioned upon (1) Vendor’s agreement to the Additional Terms and Conditions for BuyBoard Self-Reportingwhich are included in this Proposal Invitation and incorporated herein for all purposes and (2) approval of this request in writing by the Cooperative administrator. Note: This form is NOT required as part of your proposal. You should sign and return this form ONLY if you wish to request authorization to self-report Buy Board purchases. Any request to self-report will not be effective,and Vendor shall not be authorized to self-report BuyBoard member purchases, unless and until (1) Vendor is awarded a Contract under this Proposal Invitation, and (2) the request has been approved in writing by the Cooperative administrator. By my signature below , I hereby request authorization from the Cooperative administrator to self-reportBuy Board purchases if my company is awarded a Contract. Icertify that Iam authorized by the above-namedVendor to approve this form, and I have received and read the Additional Terms and Conditions for Buy BoardSelf-Reporting included in this Proposal Invitation and do hereby approve and agree to such terms andconditions on behalf ofVendor. SHI Government SolutionsNAME OF VENDOR: Victoria Pubylski Digitally signed by Victoria PubylskDate: 2021.07.22 12:02:33 -05'00' Signature of Vendor Authorized Representative PubylskiPrinted Name:Victoria „,„: §r._eroposal Specialist 07/22/2021Date: QFor Cooperative Administrator Use Only) Approved by BuyBoard Administrator: Effective/Start Date for Self-Reporting: Page 36 of 71 Proposal Forms COMM/SVCS v.03.01.2021 rvd 12007 Research Boulevard ' Austin, Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com REQUIRED FORMS CHECKLIST (Please check (V) the following) [X]Reviewed/Completed : Proposer's Acceptance and Agreement PROPOSAL FORMS PART 1: COMPLIANCE FORMS [X] [X] [X] [X] [X] [X] [X] [X] [X] [X] [X] [X] [X] [X] [X] Reviewed/Completed Reviewed/Completed Reviewed/Completed Reviewed/Completed Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Proposal Acknowledgements Felony Conviction Disclosure Resident/Nonresident Certification Debarment Certification Vendor Employment Certification No Israel Boycott Certification No Excluded Nation or Foreign Terrorist Organization Certification Historically Underutilized Business Certification Acknowledgement of BuyBoard Technical Requirements Construction-Related Goods and Services Affirmation Deviation and Compliance Vendor Consent for Name Brand Use Confidential/Proprietary Information EDGAR Vendor Certification Compliance Forms Signature Page PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS [X] [X] [X][] [X] [X] [X] [X] [X] [X] [X] [X] Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Reviewed/Completed : Vendor Business Name Vendor Contact Information Qcomplete in electronic proposal submission system) Federal and State/Purchasing Cooperative Experience Governmental References Company Profile Texas Regional Service Designation Qcomplete in electronic proposa\ submission system) State Service Designation (complete in electronic proposal submission system) National Pun:hasing Cooperative Vendor Award Agreement (Vendors serving oubide Texas only) Local/Authorized Seller Listings Manufacturer Dealer Designation Proposal Invitation Questionnaire Vendor Request to Self-Report BuyBoard Purchases (Optional) A Reviewed/Completed : Proposal Specifications Discount (%) off Cata\og/Price\ist and/or other required pricing information including Cata\ogs/Pricelists (or no bid response) must be submitted with the Proposal or the Proposal will notbe considered . Page 39 of 71 Proposal Forms COMM/SVCS v.03.01.2021 rvd 12007 Research Boulevard • Austin, Texas 78759-2439 ' PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com PROPOSAL SPECIFICATION SUMMARY The categories and items specified for this Proposal Invitation are summarized below. For full Proposal Specifications, you must review and complete the Proposal Specification information in the electronic proposalsubmission system in accordance with the Instructions to Proposers (or, if submitting a hard copy Proposal, timelyrequest and complete the Proposal Specification Form in accordance with the Instructions to Proposers) NOTE 1: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit theinformation as follows or proposal may not be considered : • Manufacturers shall be listed in alphabetical order• Vendor must list one specific percentage discount for each manufacturer listed. Section I: Equipment, Products, and Supplies 1 . Discount (%) off catalog/pricelist for Computer Hardware and Equipment (desktops, laptops, tablets, equipment,supplies, and related products).2 . Discount (%) off catalog/pricelist for Printers, Scanners, Digital Press and Related Products.3 . Discount (%) off catalog/pricelist for Smart Boards, Projectors, Document Cameras and Related Products. 4 . Discount (%) off catalog/pricelist for Network Hardware and Related Products (servers, routers, switches, equipment, supplies, and related products).5 . Discount (%) off catalog/pricelist for Cabling and Related Products (equipment, supplies, and related products).6 . Discount (%) off catalog/pricelist for Digital Signage and Related Products (equipment, supplies, and related 7 . Discount (%) off catalog/pricelist for Technology Supplies and Related Products. 8 . Discount (%) off catalog/pricelist for Technology Repair Parts.9 . Discount (%) off catalog/pricelist for All Other Technology Related Products and Services.10. Discount (%) off catalog/pricelist for Electronic Asset Recovery and Disposal Services. 11. Discount (%) off catalog/pricelist for Technology Related Maintenance Agreements. products) NOTE 2: Software or Software as a Product (SaaP) as used herein shall mean software products for which the purchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall not include in its Proposal any Softwareas a Service (SaaS) products where software is licensed on a subscription basis and is centrally hosted by the software provider. Such items are included in a separate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibility requirements and guidelines for governmental entities including any applicable World Wide Web Consortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law Section II: Software as a Product (SaaP) and Services12. Discount (%) off catalog/pricelist for Admission Ticket Tracking Software.13. Discount (%) off catalog/pricelist for Bill Pay Software and Technology.14. Discount (%) off catalog/pricelist for Business/Office Software.15. Discount (%) off catalog/pricelist for Desktop/Web Publishing Software.16. Discount (%) off catalog/pricelist for Instructional Software. 17. Discount (%) off catalog/pricelist for Specialty Software Products (school transportation routing software, andrelated products).18. Discount (%) off catalog/pricelist for Imaging and Deployment Software Services.19. Discount (%) off catalog/pncelist for Cloud Storage, Hosting and Related Software Services.20. Discount (%) off catalog/pricelist for Archive, Email, Data Migration and Related Services.21. Discount (%) off catalog/pricelist for Software Support Maintenance Agreements. Page 37 of 71 Proposal Forms COMM/SVCS v.03.01.2021 rvd 12007 Research Boulevard • Austin, Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com Section III: Telecommunication Products and Supplies22. Discount (%) off catalog/pricelist for Telecommunication Products (PURCHASE) (phone systems, VOIP, smartphones/mobile phones, intercom systems, and related products). 23. Discount (%) off catalog/pricelist for Telecommunication Products (LEASE) (phone systems, VOIP,smartphones/mobile phones, intercom systems, and related products). 24. Discount (%) off catalog/pricelist for Telecommunication Services (broadband data plans; internet service, mobilecell booster and related services). 25. Discount (%) off catalog/pricelist for Telecommunication Repair Parts.26. Discount (%) off catalog/pricelist for Telecommunication Related Maintenance and/or Service Agreements. Section IV: Training, Installation and Repair Service27. Discount (%) off catalog/pricelist for Hourly Labor Rate for Technology Staff Development and Training ofEquipment, Software, and Products - not to exceed hourly labor rate for Technology Staff Development andTraining of Equipment, Software, and Products. 28. Discount (%) off catalog/pricelist for Hourly Labor Rate for Installation/Repair Service of TechnologyEquipment and Related Products - not to exceed hourly labor rate for Technology Equipment and Related Products.29. Discount (%) off catalog/pricelist for Hourly Labor Rate for Installation/Repair Service of Software Products -not to exceed hourly labor rate for Software Products.30. Discount (%) off catalog/pricelist for Hourly Labor Rate for Installation/ Repair Service of Telecommunication Products and Supplies - not to exceed hourly labor rate for Telecommunication Products and Supplies. 31. Hourly Labor Rate for Website Design and Programming - not to exceed hourly labor rate for Website Design and Programming.32. Hourly Labor Rate for All Types of IT Position(s) (Manager, Supervisor and Service Technician) - not to exceed hourly labor rate for All Types of IT Position(s). Page 38 of 71 Proposal Forms COMM/SVCS v.03.01.2021 rvd PURCHASING COOPERATIVE 661 -22 SHI Government Solutions Supplier Response Event Information Number: Title: Type:Issue Date: Deadline: 661 -22 Technology Equipment, Products, Services and Software Request for Proposal5/24/2021 7/22/2021 04:00 PM (CT)“'= @Board The Local Government Purchasing Cooperative (BuyBoard) Proposal Invitation No. 661-22 Technology Equipment, Products, Services and Software Proposal Due Date and Time: July 22, 2021 at 4:00 PM Responding to this and future proposals online is easy with our online submission system . 1. View and download the forms. • • DO NOT log in to view and download the documents. Visit vendor.buyboard.com and click on the "Current ProposalInvitations" button shown below to view and download the forms for this proposal . Current Proposal Invitations > Vendor: SHI Government Solutions I Page 1 of 34 pages 66 1 -22 2. To submit completed proposal. Visit vendor.buyboard.com and click "Register/Login/Submit Proposal" button shown below to submit your proposal online. Register/Login/Submit Proposal > For additional assistance click this link I View our Proposal Submission Instructions. New Vendor? Visit vendor.buyboard.com and click “Register/Login/Submit Proposal.” Click Register now as a new supplier/vendor, so you don’t miss future proposal opportunities. Any Addenda issued with this proposal will also be placed on the website. and it will be the vendor's responsibility to obtain the information. Page 2 of 34 pages Vendor: SHI Government Solutions 661-22 SHI Government Solutions Information Contact:Address:Victoria Pubylski3828 Pecana Trail Austin, TX 78749 (800) 870-6079 (512) 732-0232 (800) 870-6079 Victoria Pubylski@shi.com https://texas.gs.shidirect.com/ Phone: Fax: Toll Free: Email:Web Address: By submitting your response, you certify that you are authorized to represent and bind your company. Victoria PubylskiSignature Submitted at 7/22/2021 2:34:07 PM Victoria_Pubylski@shi . comEmail Requested Attachments BuyBoard Proposal Invitation No. 661 -22 for TechnologyEquipment, Products, Services and Software Proposal-No-661-22_SHI Response. pdf REQUIRED-In PDF format, upload all proposal invitation documents available for download at vendor.buyboard.com including any additional pages, as necessary. (Please DO NOT password protect uploaded files.) Catalog/Pricelist Buyboard_661-22 Price File - SHI-GS.pdf REQUIRED-In PDF format, upload catalog/pricelist in proposal invitation instructions. File size must not exceed100MB.(Please DO NOT password protect uploaded files.) Exceptions and/or Detailed Information Related to Discount BuyBoard 661-22_SHI Catalog and Services.pdf % and/or Hourly Labor Rate Proposed In PDF format, vendor shall attach detailed information including exceptions to pricing and/or discount percentage anddefine the services that are proposed to be provided. NOTE: IF DETAILED INFORMATION IS NOT SUBMITTED,PROPOSAL MAY NOT BE CONSIDERED. (Please DO NOT password protect uploaded Bles.) Company Profile BuyBoard 661-22_SHI Company Profile.pdf REQUIRED-Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoardwebsite. If your company is awarded a Contract under this Proposal invitation, please provide a brief companydescription that you would like to have included with your company profile on the BuyBoard website. Submit yourcompany profile in a separate file, in Word format, with your Proposal. (Note: Vendor is solely responsible for anycontent provided for inclusion on the BuyBoard website. The Cooperative reserves the right to exclude or remove anycontent in its sole discretion, with or without prior notice, including but not limited to any content deemed by theCooperative to be inappropriate, irrelevant to the Contract, inaccurate, or misleading.) IRS Form W-9 Request for Taxpayer Identification Number and SHI Government Solutions 2021 W-9.pdfCertification REQUIRED-In PDF format, upload W-9 form. (Please DO NOT password protect uploaded files.) Response Attachments SHI Government Solutions COI 2020-2021.pdf Certificate of Insurance SHI-GS<br/> SHI Return Policy.docx SHI Return Policy Page 3 of 34 pages Vendor: SHI Government Solutions 661 -22 BuyBoard RFP 661 -22_SHI-GS exceptions 072021.docx BuyBoard 661-22 Terms and Conditions - SHI Exceptions Bid AttributesIHUB/No Israel Boycott Certification/No Excluded Nation or Foreign Terrorist Certification HUB/No Israel Boycott Certification/No Excluded Nation or Foreign Terrorist Certification 2 No Israel Boycott Certification A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employeesfor goods or services unless the contract contains a written verification from the company that it: (1 ) does notboycott Israel; and (2) will not boycott Israel during the term of the contract. (TEX. GOV’T CODE Ch. 2270).Accordingly, this certification form is included to the extent required by law. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action thatis intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with aperson or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made forordinary business purposes. TEX. GOV’T CODE 6808.001 (1 ). By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendordoes not boycott Israel and will not boycott Israel during the term of any contract awarded under this ProposalInvitation, that this certification is true, complete and accurate, and that I am authorized by my company to make thiscertification . No Excluded Nation or Foreign Terrorist Organization Certification Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization– specifically, any company identified on a list prepared and maintained by the Texas Comptroller under TexasGovernment Code 55806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declaresto be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating toa foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page, 1 certify and verify that Vendor is not on the Texas Comptroller’s list identified above; that this certification is true, complete and accurate; and that I am authorized bymy company to make this certification MWBE/HUB Status Certification A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or “MWBE” and all referred to in this form as a “HUB”) is encouraged to indicate its HUBcertification status when responding to this Proposal Invitation. The BuyBoard website will indicate HUB certificationsfor awarded Vendors that properly indicate and document their HUB certification on this form I certify that my company has been certified as a MWBE/HUB in the following categories: rm,,„ ,h„k ,II th,t apply> Minority Owned Business Minority Owned Business a Minority Owned Business (Yes) Page 4 of 34 pages Vendor: SHI Government Solutions 661 -22 6 1 Women Owned Business I Women Owned Business I M W,m,n Own,d B„i.„s (Yes) Service-Disabled Veteran Owned Business Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. 6101 (2), who has a service-connected disability as defined by 38 U.S.C. S 101(16), and who has a disability rating of 20% or more as determined by the U S. Department of Veterans Affairs or Department of Defense) [] Service-Disabled Veteran Owned Business (Yes) 8 1 Certification Number 1 Certification Number 11 a I Certifying AgencyIETts 11 Non-MWBE/HUB U 1 My company has NOT been certified as a MWBE/HUB 1 [] Non-HUB (Yes) 1 1 Vendor General Contact Information 1 1 Proposal/Contract General Contact Information 1 1 Vendor Proposal/Contract Contact Narne z 1 Vendor Proposal/Contract Contact NameI BIO II Vendor Proposal/Contract Contact E-mail Address J I Vendor Proposal/Contract Contact E-mail Address 1 1 Vendor Proposal/Contract Mailing Address 4 1 Vendor Proposal/Contract Mailing Address je 1 1 Vendor Proposal/Contact Mailing Address - city 3 1 Vendor Proposal/Contact Mailing Address - cityI mLa 1 1 Vendor Proposal/Contact Mailing Address - State b 1 Vendor Proposal/Contact Mailing Address - State (Abbreviate State Name) TX ! I Vendor Proposal/Contact Mailing Address - zip Code 1 1 Vendor Proposal/Contact Mailing Address - zip Code lm7 Page 5 of 34 pages Vendor: SHI Government Solutions 661 -22 Vendor Proposal/Contact Phone Number Vendor Proposal/Contact Phone Number 51 2-983-6502 Vendor Proposal/Contact Extension Number Vendor Proposal/Contact Extension Number O Company Website Company Website (www.XXXXX.com) https://texas.gs.shi .com/ Purchase Orders Contact Information All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internetaccess and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving theirorders Please select options below for receipt of Purchase Orders and provide the requested information: • I will use the internet to receive Purchase Orders at the following address 2 1 Purchase Order E-mail Address z I Purchase Order E-mail Address 2 1 Purchase Order Contact Name 3 1 Purchase Order Contact Name le 2 1 Purchase Order Contact Phone Number 4 1 Purchase Order Contact Phone Number MDa-DOH) 18 Purchase Order Contact Extension Number Purchase Order Contact Extension Number No response 2 1 Alternate Purchase Order E-mail Address o 1 Alternate Purchase Order E-mail AddressI 2 1 Alternate Purchase Order Contact Name 1 1 Alternate Purchase Order Contact Name lo Page 6 of 34 pages Vendor: SHI Government Solutions 661 -22 2 1 Alternate Purchase Order Contact Phone Number 8 Alternate Purchase Order Contact Phone Number (xxx-xxx-xxxx) No response Alternate Purchase Order Contact Extension Number Alternate Purchase Order Contact Extension Number O Purchase Orders Contact Information All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internetaccess and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving theirorders Please select options below for receipt of Purchase Orders and provide the requested information • Purchase Orders may be received by the Designated Dealer(s) identified on my company’s DealerDesignation form as provided to the Cooperative administrator. I understand that my company shall remainresponsible for the Contract and the performance of all Designated Dealers under and in accordance withthe Contract. 3 1 Request for Quotes (a€aRFQa€) Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses for the receipt of RFQs: e z i Request for Quote (RFQ) E-mail Address Request for Quote (RFQ) Contact Name Request for Quote (RFQ) Contact Name Texas Team 3 1 Request for Quote (RFQ) Contact Phone Number 4 1 Request for Quote (RFQ) Contact Phone Number MDa->aaa) 18 e 5 1 Request for Quote (RFQ) Contact Extension NumberIEon me late Request for Quote (RFQ) E-mail Address b 1 Alternate Request for Quote (RFQ) E-mail Address lo Mr late Request for Quote (RFQ) Contact Name 7 1 Alternate Request for Quote (RFQ) Contact NameIBm Page 7 of 34 pages Vendor: SHI Government Solutions 661 -22 3 Alternate Request for Quote (RFQ) Contact Phone Number8Alternate Request for Quote (RFQ) Contact Phone Number (xxx-xxx-xxxx) No response Alternate Request for Quote (RFQ) Contact Extension Number Alternate Request for Quote (RFQ) Contact Extension Number O Invoices Your company will be billed monthly for the service fee due under a Contract awarded under this ProposalInvitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent whenthey are ready to be retrieved 4 1 Invoices 1 Please choose onjy oinformation of the following options for receipt of invoices and provide the requested (a) Service fee invoices and related communications should be provided directly to my company at: (b) in lieu of my company, I request and authorize all service fee invoices to be provided directly to the followingbilling agent: If Vendor authorizes a billing agent to receive and process service fee invoices, in accordance with the General Terms and Conditions of the Contract, Vendor specifically acknowledges and agrees that nothing in that designation shall relieve Vendor of its responsibilities and obligations under the Contract including, but not limited to, payment of all service fees under any Contract awarded Vendor. e Invoice Company Name Invoice Company Name SHI Government Solutions Invoice Company Department Name Invoice Company Department Name C Invoice Contact Name Invoice Contact Name Keith Markowski Invoice Mailing Address Invoice Mailing Address (P.O. Box or Street Address) P.O. Box 847434 Invoice Mailing Address - City Invoice Mailing Address - City Dallas Page 8 of 34 pages Vendor: SHI Government Solutions 661 -22 Invoice Mailing Address - State Invoice Mailing Address - State (Abbreviate State Name) Texas Invoice Mailing Address - Zip Code Invoice Mailing Address (Zip Code) 75284-7434 Invoice Contact Phone Number Invoice Contact Phone Number (xxx-xxx-xxxx) 732-686-8846 Invoice Contact Extension Number Invoice Contact Extension Number No response Invoice Contact Fax Number Invoice Contact Fax Number (xxx-xxx-xxxx) 732-868-6105 Invoice Contact E-mail Address Invoice Contact E-mail S Invoice Contact Alternate E-mail Address Invoice Contact Alternate E-mail Address e Billing Agent Company Name Billing Agent Company Name No response Billing Agent Department Name Billing Agent Department Name O Billing Agent Contact Name Billing Agent Contact Name No response Billing Agent Mailing Address Billing Agent Mailing Address (P.O. Box or Street Address) O Billing Agent Mailing Address - City Billing Agent Mailing Address - City O Page 9 of 34 pages Vendor: SHI Government Solutions 661 -22 Billing Agent Mailing Address - State Billing Agent Mailing Address - State (Abbreviate State Name) No response Billing Agent Mailing Address - Zip Code Billing Agent Mailing Address - Zip Code O Billing Agent Contact Phone Number Billing Agent Contact Phone Number (xxx-xxx-xxxx) No response Billing Agent Contact Extension Number Billing Agent Contact Extension Number No rt-esponse Billing Agent Fax Number Billing Agent Fax Number O Billing Agent Contact E-mail Address Billing Agent Contact E-mail Address O Billing Agent Alternative E-mail Address Billing Agent Alternative E-mail Address O Shipping Via Common Carrier, Company Truck, Prepaid and Add to Invoice, or Other Common Carrier Payment Terms Note: Vendor payment terms must comply with the BuyBoard General Terms and Conditions and the Texas PromptPayment Act (Texas Government Code Ch. 2251 ) e Vendor's Internal/Assigned Reference/Quote Number Vendor's Internal/Assigned Reference/Quote Number 661 -22 State or Attach Return Policy Note: Only return requirements and processes will be deemed part of Vendor’s return policy. Any unrelated contractterms, terms of sale, or other information not specifically related to return requirements and processes included inVendor’s return policy shall not apply to any awarded Contract unless specifically included as a deviation in theDeviation and Compliance Form and accepted by the Cooperative Page 10 of 34 pages Vendor: SHI Government Solutions 661 -22 Electronic Payments Are electronic payments acceptable to your company? Credit Card Payments Are credit card payments acceptable to your company? 72 Texas Regional Service Designation Texas Regional Service Designation - Refer to Form in Proposal Invitation The Cooperative (referred to as “Texas Cooperative” in this form and in the State Service Designation form) offersvendors the opportunity to service its members throughout the entire State of Texas. In the electronic proposalsubmission system, you must indicate if you will service Texas Cooperative members statewide or, if you do not planto service all Texas Cooperative members statewide, you must indicate the specific regions you will service. If youpropose to serve different regions for different products or services included in your Proposal, you must completeand submit a separate Texas Regional Service Designation form for each group of products and clearly indicate theproducts or services to which the designation applies. (Additional forms can be obtained by contacting bids@buyboard.com at least five (5) business days prior to the Proposal Due Date.) By designating a region orregions, you are certifying that you are authorized and willing to provide the proposed products and services in those regions. Designating regions in which you are either unable or unwilling to provide the specified products andservices shall be grounds for either rejection of your Proposal or, if awarded, termination of your Contract.Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on the form in the electronic proposal submission system. 7 Company Name3Company Name SHI Government Solutions Texas Regional Service Designation Select only one of the following options. If you selectcheck the individual Regions you wish to serve I will NOT serve all Regions of Texas", you must then Region 1 Region 1 - Edinburg [] Region 7 (1) Region 2 Region 2 - Corpus Christi [] Region 2 (2) Region 3 Region 3 - Victoria [] Region 3 (3) Region 4 Region 4 - Houston [] Region 4 (4) Page 11 of 34 pages Vendor: SHI Government Solutions 661 -22 g : ::i bonn55= B e a u m o n t I [] Region 5 m 8 1 Region 6 0 1 Region 6 - HuntsvilleI [] Region 6 (6) q::::'.";-„:,,.” 1 [] Region 7 (7) 8 Region 82Region 8 - Mount Pleasant [] Region 8 (8) Region 9 Region 9 - Wichita Falls [] Region 9 (9) Region 10 Region 10 - Richardson[] Region 70 (10) Region 11 Region 11 - Fort Worth [] Region 77 (11) 8 Region 126Region 12 - Waco [] Region 72 (12) Region 13 Region 13 - Austin [] Region 73 (13) g:::':.",T-„..,... 1 [] Region 74 (14) g:::'.'„",It;;.„.,.,. 1 [] Region 75 (15) B:::b'.". T-„„.„,” I [] RegIon 76 (16) Page 12 of 34 pages Vendor: SHI Government Solutions 661 -22 9 Region 193Region 19 - El Paso [] Region 79 (19) 9 Region 204Region 20 - San Antonio [] Region 20 (20) 95 State Service Designation State Service Designation - Refer to Form in Proposal Invitation. As set forth in the Proposal Invitation, it is the Cooperative’s intent that other governmental entities in the United States have the opportunity to purchase goods or services awarded under the Contract, subject to applicable statelaw, through a piggy-back award or similar agreement through the National Purchasing Cooperative BuyBoard. Ifyou plan to service the entire United States or only specific states, you must complete the State Service Designationinformation in the electronic proposal submission system. (Note: if you plan to service Texas Cooperative members,be sure that you complete the Texas Regional Service Designation form.) in addition to this form, to be considered for a piggy-back award by the National Purchasing Cooperative, you must have an authorized representative signthe National Purchasing Cooperative Vendor Award Agreement that follows this form. If you serve different states for different products or services included in your Proposal, you must complete andsubmit a separate State Service Designation form for each group of products and clear ty indicate the products orservices to which the designation applies. (Additional forms can be obtained by contacting bids@buyboard.com atleast five (5) business days prior to the Proposal Due Date.) By designating a state or states, you are certifying thatyou are authorized and willing to provide the proposed products and services in those states. Designating states inwhich you are either unable or unwilling to provide the specified products and services shall be grounds for eitherrejection of your Proposal or, if awarded, termination of your Contract. Company Name Company Name SHI International Co 9 1 State Service Designation Select only one of the following options. If you select "I will NOT serve all States'the individual States you wish to serve you must then check 9 1 Alabama 8 Alabama [] Alabama (AL) Page 13 of 34 pages Vendor: SHI Government Solutions 66 1 -22 Alaska Alaska []A/aska (AK) 11 Arizona81 Arizona I [] A Mona (AZ) 11 ArkansasgI Arkansas 1 [] Arkansas (AR) 11 California gI California (Public Contract Code 20118 & 20652) I [] California (CA) 11 Colorado0Colorado3 [] Colorado (CO) 1 1 Florida0Florida7 [] Florida (FL) 1 Georgia0Georgia8 [] Georgia rGAJ Idaho Idaho n Id,ho (ID) Illinois Illinois [] Illinois (IL) Page 14 of 34 pages Vendor: SHI Government Solutions 661 -22 Indiana Indiana [] Indiana (IN) Iowa Iowa [] Iowa (IA) Kansas Kansas [] Kansas (KS) Kentucky Kentucky [] Kentucky (KY) Louisiana Louisiana [] Louisiana (LA) Maine Maine [] Make (ME) Maryland Maryland [] Maryland (ME) Massachusetts Massachusetts [] Massachusetts (MA) Michigan Michigan [] Michigan (MI) Minnesota Minnesota [] Minnesota (MN) Mississippi Mississippi [] Mississippi (MS) Missouri Missouri a Missouri WO) Page 15 of 34 pages Vendor: SHI Government Solutions 661 -22 1 1 MontanaiI Montana I [] Montana (MT) 11 NebraskaiI Nebraska 1 [] Nebraska (NE) 1 1 NevadagI Nevada 1 [] Nevada (NV) 1 1 New Hampshire gI New Hampshire I [] New Hampshire (NH) }::=1:::;“ I [] New Jersey (NJ) New Mexico New Mexico n New Mexico (NM) New York New York [] New York (NY) North Carolina North Carolina [] North Carolina (NC) North Dakota North Dakota [] North Dakota (ND) Ohio Ohio [] Ohi, (OH) 11 Oklahomagl Oklahoma [] Oklahoma (OK) 1 Oregon3Oregon4 [] Oregon (OR) Page 16 of 34 pages Vendor: SHI Government Solutions 661 -22 Pennsylvania Pennsylvania[] Pennsylvania (PA) Rhode Island Rhode Island a Rhode Island (RI) South Carolina South Carolina [] South Carolina (SC) South Dakota South Dakota [] South Dak,ta (SD) Tennessee Tennessee a Tennessee (TN) Texas Texas [] Texas (TX) 1 1 Ut,h4Utah1 [] Ut,h (UT) II Vermont4Vermont2 [] Vermont (VT) Virginia Virginia [] Virginia rVAJ Washington Washington [] Washington rw/i) West Virginia West Virginia [] West Virginia rwv) Wisconsin Wisconsin [] Wisconsin (W/) Page 17 of 34 pages Vendor: SHI Government Solutions 661 -22 Wyoming Wyoming [] Wyoming rWY) Bid Lines 1 1 Section 1: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for Computer Hardware and Equipment (desktops, laptops, tablets, equipment, supplies, and related products). Catalog/Pricelist MUST be included or proposal will not be considered. Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1. State Name of Catalog/Pricelist L 2 1 Section 1: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for Printers, Scanners, Digital Press and Related Products. Catalog/Pricelist MUST be included or proposal will not be considered. Total: Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabeticat order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1. State Name of Catalog/Pricelist L Page 18 of 34 pages Vendor: SHI Government Solutions 661 -22 3 1 Section 1: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for Smart Boards, Projectors, Document Cameras and Related Products. Catalog/Pricelist MUST be included or proposal willnot be considered . Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered : • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1. State Name of Catalog/Pricelist L 4 1 Section 1: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for Network Hardware andRelated Products (servers, routers, switches, equipment, supplies, and related products). Catalog/Pricelist MUST be included or proposal will not be considered. Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1. State Name of Catalog/Pricelist L Page 19 of 34 pages Vendor: SHI Government Solutions 661 -22 5 1 Section 1: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for Cabling and Related Products (equipment, supplies, and related products). Catalog/Pricelist MUST be included or proposal willnnt hO rnnqlrlornrl Total: Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1. State Name of Catalog/Pricelist L 6 1 Section 1: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for Digital Signage andRelated Products (equipment, supplies, and related products). Catalog/Pricelist MUST be included or proposal will not be considered. Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1. State Name of Catalog/Pricelist L Discount (%) off catalog/pricelist for Technology Supplies7DDlie and Related Products. Catalog/Pricelist MUST be included or proposal will not be considered Total Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed Page 20 of 34 pages Vendor: SHI Government Solutions 661 -22 Item Attributes 1. State Name of Catalog/Pricelist m oard Catalog 661-22 8 1 Section 1: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for Technology Repair Parts. Catalog/Pricelist MUST be included or proposal will not be considered. Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1. State Name of Catalog/Pricelist L 9 1 Section 1: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for All Other Technology Related Products and Services. Catalog/Pricelist MUST be included or proposal will not be considered. Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1. State Name of Catalog/Pricelist L Page 21 of 34 pages Vendor: SHI Government Solutions 66 1 -22 1 1 Section 1: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for Electronic Asset 0 1 Recovery and Disposal Services. Catalog/Pricelist MUST be included or proposal will not be considered. Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: Total Total: ==0 • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1. State Name of Catalog/Pricelist L 1 1 Section 1: Equipment, Products, and Supplies- Discount (%) off catalog/pricelist for Technology Related 1 1 Maintenance Agreements. Catalog/Pricelist MUST be included or proposal will not be considered. Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1. State Name of Catalog/Pricelist L Page 22 of 34 pages Vendor: SHI Government Solutions 661 -22 1 2 Section II: Software as a Product {SaaP) and Services - Discount (%) off catalog/pricelist for Admission Ticket Tracking Software. Catalog/Pricelist MUST be included or proposal will not be considered. No Bid Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which thepurchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall notinclude in its Proposal any Software as a Service (SaaS) products where software is licensed on asubscription bases and is centrally hosted by the software provider. Such items are included in aseparate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibilityrequirements and guidelines for governmental entities including any applicable World Wide WebConsortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1. State Name of Catalog/Pricelist O Page 23 of 34 pages Vendor: SHI Government Solutions 661 -22 13 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for Bill Pay Software and Technology. Catalog/Pricelist MUST be included or proposal will not be considered. Total Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which thepurchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall notinclude in its Proposal any Software as a Service (SaaS) products where software is licensed on asubscription bases and is centrally hosted by the software provider. Such items are included in aseparate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibilityrequirements and guidelines for governmental entities including any applicable World Wide WebConsortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1. State Name of Catalog/Pricelist L Page 24 of 34 pages Vendor: SHI Government Solutions 661 -22 14 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelistfor Business/Office Software. Catalog/Pricelist MUST be included or proposal will not be considered. Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which thepurchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall notinclude in its Proposal any Software as a Service (SaaS) products where software is licensed on asubscription bases and is centrally hosted by the software provider. Such items are included in aseparate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibilityrequirements and guidelines for governmental entities including any applicable World Wide WebConsortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1. State Name of Catalog/Pricelist L 15 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for Desktop/Web Publishing Software. Catalog/Pricelist MUST be included or proposal will not be considered. Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: + Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which thepurchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall notinclude in its Proposal any Software as a Service (SaaS) products where software is licensed on asubscription bases and is centrally hosted by the software provider. Such items are included in aseparate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibilityrequirements and guidelines for governmental entities including any applicable World Wide Web Consortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Page 25 of 34 pages Vendor: SHI Government Solutions 661 -22 Item Attributes 1. State Name of Catalog/Pricelist L 16 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for Instructional Software. Catalog/Pricelist MUST be included or proposal will not be considered. Total Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which thepurchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall notinclude in its Proposal any Software as a Service (SaaS) products where software is licensed on asubscription bases and is centrally hosted by the software provider. Such items are included in a separate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibilityrequirements and guidelines for governmental entities including any applicable World Wide WebConsortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1. State Name of Catalog/Pricelist O Page 26 of 34 pages Vendor: SHI Government Solutions 661 -22 II Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for Specialty 7 1 Software Products (school transportation routing software, and related products). Catalog/Pricelist MUST be included or proposal will not be considered. Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which the purchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall notinclude in its Proposal any Software as a Service (SaaS) products where software is licensed on asubscription bases and is centrally hosted by the software provider. Such items are included in aseparate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibilityrequirements and guidelines for governmental entities including any applicable World Wide WebConsortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1. State Name of Catalog/Pricelist L Page 27 of 34 pages Vendor: SHI Government Solutions 66 1 -22 18 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for Imaging and Deployment Software Services. Catalog/Pricelist MUST be included or proposal will not be considered. 0%Tota Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which the purchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall notinclude in its Proposal any Software as a Service (SaaS) products where software is licensed on asubscription bases and is centrally hosted by the software provider. Such items are included in aseparate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibilityrequirements and guidelines for governmental entities including any applicable World Wide WebConsortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1. State Name of Catalog/Pricelist c Page 28 of 34 pages Vendor: SHI Government Solutions 661 -22 1 1 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for Cloud 9 1 Storage, Hosting and Related Software Services. Catalog/Pricelist MUST be included or proposal will not beconsidered Total Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which thepurchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall notinclude in its Proposal any Software as a Service (SaaS) products where software is licensed on asubscription bases and is centrally hosted by the software provider. Such items are included in a separate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibilityrequirements and guidelines for governmental entities including any applicable World Wide Web Consortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1. State Name of Catalog/Pricelist L Page 29 of 34 pages Vendor: SHI Government Solutions 66 1 -22 2 0 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for Archive, Email,Data Migration and Related Services. Catalog/Pricelist MUST be included or proposal will not be considered. Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which thepurchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall notinclude in its Proposal any Software as a Service (SaaS) products where software is licensed on asubscription bases and is centrally hosted by the software provider. Such items are included in aseparate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibilityrequirements and guidelines for governmental entities including any applicable World Wide WebConsortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1. State Name of Catalog/Pricelist L Page 30 of 34 pages Vendor: SHI Government Solutions 661 -22 2 1 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for SoftwareSupport Maintenance Agreements. Catalog/Pricelist MUST be included or proposal will not be considered. Total : Tota Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which the purchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall notinclude in its Proposal any Software as a Service (SaaS) products where software is licensed on asubscription bases and is centrally hosted by the software provider. Such items are included in aseparate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibilityrequirements and guidelines for governmental entities including any applicable World Wide WebConsortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1. State Name of Catalog/Pricelist t 2 1 Section III: Telecommunication Products and Supplies - Discount (%) off catalog/pricelist2 1 for Telecommunication Products (PURCHASE) (phone systems, VOIP, smartphones/mobile phones, intercom systems, and related products). Catalog/Pricelist MUST be included or proposal will not beconsidered Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered : • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1. State Name of Catalog/Pricelist L Page 31 of 34 pages Vendor: SHI Government Solutions 66 1 -22 2 1 Section III: Telecommunication Products and Supplies - Discount (%) off catalog/pricelist 3 1 for Telecommunication Products (LEASE) (phone systems, VOIP, smartphones/mobile phones, intercom systems, and related products).Catalog/Pricelist MUST be included or proposal will not be considered. Total Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1. State Name of Catalog/Pricelist L 2 1 Section III: Telecommunication Products and Supplies - Discount (%) off catalog/pricelist 4 1 for Telecommunication Services (broadband data plans; internet service, mobile cell booster and related services).Catalog/Pricelist MUST be included or proposal will not be considered. Total Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1. State Name of Catalog/Pricelist L Discount (%) off catalog/pricelistd SuDDorii for Telecommunication Repair Parts. Catalog/Pricelist MUST be included or proposal will not be considered Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed Page 32 of 34 pages Vendor: SHI Government Solutions 661 -22 Item Attributes 1. State Name of Catalog/Pricelist L 2 1 Section III: Telecommunication Products and Supplies - Discount (%) off catalog/pricelist 6 1 for Telecommunication Related Maintenance and/or Service Agreements. Catalog/Pricelist MUST beincluded or proposal will not be considered. Total Item Notes: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Formmust submit the information as follows or proposal may not be considered: • Manufacturers shall be listed in alphabetical order • Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1. State Name of Catalog/Pricelist L Sectio Hourly Labor Rate for Technology Staffon Development and Training of Equipment, Software, and Products –.hourly labor rate for Technology Staff Development and Training of Equipment, Software, and Products W5UOM: Hourly Labor Rate £500.001QuantityPriceTota Hourly Labor Rate for Installation/Repair Service'raininon of Technology Equipment and Related Products –dhourly labor rate for Technologyi Equipment and Related Products $200.00UOM: Hourjy Labor Rate1 $200.00QuantityTotalPrice ini Hourly Labor Rate for Installation/Repair Serviced Ren rvi of Software Products dhourly labor rate for Software Productsot $200.001 $200.00UOM: Hourlv Labor RateQuantity Price Tota Hourly Labor Rate for Installation/Repair Servicei of Telecommunication Products and Supplies –hourly labor rate for Telecommunication Products and Supplies UOM: Hourjy Labor Rate $200.00 $200.001PriceQuantityTota Hourly Labor Rate for Website Design andsta d hourly labor rate for Website Design and ProgrammingProgramming – $250.00 W2UOM: Hourly Labor Rate1 PriceQuantity Tota Page 33 of 34 pages Vendor: SHI Government Solutions 661 -22 Hourly Labor Rate for All Types of IT Position(s)B (Manager, Supervisor and Service Techrm xceed hourly labor rate for All Types of IT Position(s) Quantity: 1 UOM: Hourly Labor Rate m Total $295.00 Alternate 1 Sectio eV O Quantity: 'rvice - Hourjy Labor Rate for All T'of IT Positiolllatioln Siri -ate for _TIaes oLaboour[IFe 1 UOM: Hourly Labor Rate m Total $795.00 Response Total: $1,645.00 Page 34 of 34 pages Vendor: SHI Government Solutions 661 -22 SHI's Return PolicyA. General 1. Definitions 1. "OEM" means the original equipment manufacturer, or in the case of software, the software publisher/licensor. 2. "Order" means the form of purchase order or other document used for the purpose of ordering Product and Order shall include a phone order placed by Customer employee toReseller utilizing Customer's corporate procurement card or Customer’s written or electronic form of purchase requisition. 3. "Product" means third party software, computer peripherals, and computer hardware, collectively, which are resold by the Reseller. 4. "Reseller" means SHI International Corp. or any of its affiliates, as the case may be. 2. Subject to Sections B,C,D,E. and F. below. 1.For a Product to be eligible for return it must be: (1 ) in Resale Condition (defined as unused and one hundred percent complete, including all original boxes, packing materials, manuals, blank warranty cards, and other accessories provided by the OEM), (2) within the OEM’s or distributor’s allowable time period for return after Customer's receipt of the Product, and (3) not designated as “non-cancellable" or “non-returnable" (“Special Order”) when quoted by Reseller to Customer. 2. If the Product is a Special Order item or not in Resale Condition, then Reseller will accept the return only if the OEM/distributor will accept the return. 3. Shipping and any restocking fees imposed by the OEM or distributor shall be atCustomer's cost. 4. If return is due to Reseller's error, and the return request is made by Customer within thirty days of receipt of Product, then Reseller will accept the return at no additional costto Customer. 5. If Customer ordered the incorrect Product or has decided that it no longer wants the Product, then Reseller will accept the return from Customer, provided the OEM/distributor will accept the return. ing Product If Customer determines, in its reasonable discretion, that any Product is not in conformance with the description in the Order (a “Non-Conforming Product"), then Customer may at its option, either: I. Request that Reseller promptly initiate an order to replace the Non-Conforming Product at no cost to Customer, in which case Reseller will order a replacement unit within one business day of notice of nonconformance from Customer and Customer shall return the Product to Reseller, all at no cost to Customer; or 2.Terminate the non-conforming portion of the applicable Order, in which case Customer shall return the Product to Reseller at no cost to Customer, and Reseller, upon receipt of the Product, shall promptly refund to Customer any payments made to Reseller therefor, provided that the request for such return was made within OEM’s or distributor's allowable time period for return after receipt of Product by Customer, and that the return will be made in accordance with Reseller's RMA process, described below. C. Software License Returns The OEM’s reME@y or the applicab©Wreement, as the casem@wl11 governreturns for licensed software D. Damage. Defects and DOA If the Product has concealed damage (i.e., there is no evident damage to external packaging), is defective, or dead on arrival (“DON'), Reseller will accept the return from Customer, provided the OEM or distributor will accept the return from Reseller. In any event, the OEM’s or distributor’s policies, as applicable, (which may include processing as a warranty claim) will apply. Reseller will order a replacement unit within one business day of notice of damage defect or DOA from Customer for prompt delivery to Customer, all at no cost to Customer E. Shipping Damage If a package containing Product purchased from Reseller arrives at Customer Order's ship-to address with external damage, Customer should refuse to accept delivery from the carrier. If Customer does accept delivery of such a package, Customer must: 1. note the damage on the carrier’s delivery record so that Reseller may file a claim; 2. save, as is, the Product and the original box and packaging it arrived in; and 3. notify Reseller in writing within five days of delivery acceptance to arrange for carrier's inspection and pickup of the damaged merchandise. If Customer does not comply with the above requirements, Customer will be deemed to have accepted the Product as if it had arrived undamaged, and Reseller's regular return policy, as described herein, and all OEM warranties and restrictions will apply.MA Process In order for Reseller to accept return, Customer must first obtain from Reseller and apply a Returned Merchandise Authorization ("RMA") to the returned Product. If Customer returns Product directly to the OEM, distributor, or Reseller without an RMA, then Reseller shall not be responsible for accepting such return, Product replacement or refund, and such return may void any Customer claims on the Product. Customer shall ship all Product returns to Reseller designated recipient DDP (Delivered Duty Paid) per Incoterms®.