22-1106ORDINANCE NO. 22- 1106
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO APROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND
FREESE AND NICHOLS, INC., AMENDING THE CONTRACT APPROVED BY THE CITY
MANAGER ON JANUARY 18, 2021, IN THE NOT-TO-EXCEED AMOUNT OF $96,963.00,SAID FIRST AMENDMENT TO PROVDE COLLABORATIVE PROJECT DELIVERYCONSULTING SERVICES FOR THE CAPITAL IMPROVEMENT PROJECTS DIVISION;PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN
EFFECTIVE DATE (FILE 7620 –= PROVIDING FOR AN ADDITIONAL FIRST AMENDMENTEXPENDITURE AMOUNT NOT-TO-EXCEED $110,725.00 WITH THE TOTAL CONTRACT
AMOUNT NOT-TO-EXCEED $207,688.00).
WHEREAS, on January 18, 2021, the City Manager awarded a contract to Freese and
Nichols, Inc., in the amount of $96,963.00, to select projects, train staff, and develop contract
templates for collaborative project delivery methods; and
WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable
and are consistent with, and not higher than, the recommended practices and fees applicable to the
Provider’s profession, and such fees do not exceed the maximum provided by law; NOW,THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDArNS:
SECTION 1 . The First Amendment, increasing the amount of the contract between the City
and Freese and Nichols, Inc., which is on file in the office of the Purchasing Agent, in the amount of
One Hundred Ten Thousand Seven Hundred Twenty-Five and 0/100 ($110,725.00) Dollars, is
hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said
amendment which shall be effective upon the execution of the amendment attached hereto. The total
contract amount increases to $207,688.00.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
The motion to appro,e this ordinance was made by %M %k and
seconded by }IB_. This ordinance was passed and approved by the
following vote [J - m
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Mayor Gerard Hudspeth:Vicki Byrd, District 1 :Brian Beck. District 2:Jesse Davis. District 3 :
Alison Maguire, District 4:Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
PASSED AND APPROVED thi, th, % d,y ,f Jane , 2022.
ihr4£M,\yo:
ATTEST:
ROSA RIOS, CITY SECRETARY 1\\t 111111/a
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by Marcella
DuI:n=Marcella Lunn. aI–-–ton.com:cd
Date: 2022.05.10 16:31 :31
-05’OO'
UIL ::=lSFtyomen)BY:tLf,u'cLLJJ\
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DocuSign Envelope ID: 41 E3AB4A-0C114451-B738-E480DD3F6ABB
DENTON
Docusign City Council Transmittal Coversheet
7620
Alternate De11very Methods PSA - Amendment #1
PSA
File Name
Purchasing Contact C orl P ower
City C,„,iIT„g,tD,t, JUNE 7 ’ 2022
Piggy Back Option
Contract Expiration
Ordinance
Not Applicab1 e
N/A
22-1106
DocuSign Envelope ID: 41 E3AB4A-0C114451-B738-E480DD3F6ABB
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXASAND FREESE AND NICHOLS, INC.PSA 7620
THE STATE OF TEXAS §
§COUNTY OF DENTON
THIS FIRST AMENDMENT TO CONTRACT 7620 (“Amendment”) by and
between the City of Denton, Texas (“City”) Freese and Nichols, Inc. (“Consultant”); to that
certain contract executed on January 18, 2021, in the original not-to-exceed amount of
$96,963.00 (the “Agreement”); for services related to Collaborative Project Delivery
(CPD) Methods Advisory Services.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $110,725 with this Amendment for an aggregate not-to-exceed
amount of $207,688; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1.The additional services described in Exhibit “A“ of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
Collaborative Project Delivery (CPD) Methods Advisory Services, are hereby
authorized to be performed by Consultant. For and in consideration of the
additional services to be performed by Consultant, the City agrees to pay, based onthe cost estimate detail attached as Exhibit “ N’ , a total fee, including
reimbursement for non-labor expenses an amount not to exceed $110,725.
2. This Amendment modifies the Agreement amount to provide an additional
$ 110,725 for the additional services with a revised aggregate not to exceed total of
$207,688.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
7620 PSA – First Amendment Page 1 of 2
DocuSign Envelope ID: 41E3AB4A-0C114451-B738-E480DD3F6ABB
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date 06/07/2022
“CITY”“CONSULTANT”
CITY OF DENTON. TEXAS
A Texas Municipal Corporation
FREESE AND NICHOLS, NC.
DocuSigned bIC
SMA HtML?CITY MANAGER
'DoeuSign•d bpWu 7• q5 Principa1/VPm%EW$-1GNATURE, TITLE
ATTEST:
ROSA RIOS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
By: [ie:::::’
IC5CA8C5E 1 75493.
ALartLLLaOAhjl
'DocuSigned by:
THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
Rebecca DI vi ney
PRnqTED NAME
Di rector of Capita1 Projects/City EngineerTITLE
Caplta1 Projects/Engineering
DEPARTMENT
7620 PSA – First Amendment Page 2 of 2
DocuSign Envelope ID: 41 E3AB4A-0C114451-B738-E480DD3F6ABB Exhibit A
FREESE=NICHOLS
Innovative approaches
Practical results
Outstanding service
CITY OF DENTON: COLLABORATIVE PROJECI DELIVERY (CPD) METHODS ADVISORY SERVICES
AMENDMENT NO. 1 - PHASE 3 CM@RISK DELIVERY COACHING SUPPORT
ATIACHMENT SC - SCOPE OF SERVICES PROPOSAL
April 4, 2022
PROJECr UNDERSTANDING:
The City of Denton is currently implementing the use of Collaborative Project Delivery (CPD)
methods, particularly Construction Manager at Risk (CM@Risk) and Design-Build (DB), to provide
improved certainty in its capital program. The intent of this project is to provide consulting and
advisory services aimed at building on the City’s success with CPD methods for vertical
construction to provide a smooth and successful transition into the use of CPD methods for
delivery of its public works and utilities related projects.
On January 18, 2021, the City and FNI executed PSA 7620 to provide consulting and support
through the evaluation of CPD methods for the City’s projects, as well as establishing best
practices and support through the CM@Risk procurement and contract negotiation phases of
initial pilot projects. The scope of services for PSA 7620 included a two-phased approach to
accomplish the following tasks: Phase (1) CIP Review and Staff CPD Approach Training, and Phase
(2) CM@Risk Procurement and Contracting Support.
The following scope of work supports the continuation of CPD Methods Advisory Services with
the third and final phase, Phase (3) CM@Risk Delivery Coaching Support.
Phase 3 services will focus on the following items during the pre-construction and construction
phases of CM@Risk pilot projects:
•
•
•
Develop and reinforce City of Denton specific CPD delivery best practices through direct
coaching on initial CM@Risk projects.
Develop City of Denton specific best practices tools and templates for reference and use
on future projects.
Provide a 4-hour staff training on City of Denton delivery best practices for CM@Risk
delivery.
For this proposal, the Phase 3 services have been estimated as an allowance based on two projects
with an average size of $20M and duration of 36 months (12 months for design and 24 months
for construction). As noted under the Compensation section below, all effort will be billed on an
hourly rate basis and coordinated monthly with the City.
DocuSign Envelope ID: 41E3AB4A-0CI 14451-B738-E480DD3F6ABB
BASIC SERVICES
PHASE 3.CM@Risk Delivery Coaching Support
Objective: The primary objective of Phase 3 is to work with the City to institutionalize best
practices in the delivery of CM@Risk projects. This will be done through coaching on the design
and construction execution of the four projects that served as the procurement and contracting
pilots. Best practices and lessons learned will be captured for each project and then project
delivery training developed.
Services: Services shall include the following:
3.1 Project Management & Coordination: FNI will provide administration and coordination
services associated with this effort for the duration of Phase 3 services. Compensation for
3.1 services is based on the estimated 36-month schedule for supported projects.
3.2 Project Delivery Coaching: FNI will support the City with coaching on CM@Risk oversight
for the two projects that served as the procurement and contracting pilots. For the design
phase of each project, coaching will be focused on City leadership of the project kickoff (or
CM@Risk kickoff if the project is underway), monthly project meeting expectations, and
review of required submittal materials and project team collaboration. This is anticipated
to be a consistent bi-weekly to monthly engagement to support City staff. During
construction, coaching will move to a monthly effort with as-needed availability for special
conditions or challenges.
3.3 Denton Specific Delivery Best Practices Documentation: FNI will review the two pilot
CM@Risk projects and provide City specific best practices for use in training on CM@Risk
project management.
3.4 Staff Training Workshop – CM@Risk Delivery Best Practices: FNI will use the best practices
documented in 3.3 to develop a Denton specific CM@Risk Delivery Training Workshop. This
interactive 4-hour workshop will provide training specific to Denton with lessons learned
from the pilot projects and focus on best practices in project delivery and closeout. The
workshop will also be recorded for later use and/or review by the City.
Deliverables: Deliverables shall include the following:
• Miscellaneous Project Delivery Support Items – Tools and templates
• Staff Training Workshop Materials
SCHEDULE
Phase 3 schedule is dependent on the projects selected for coaching. Based on preliminary
information provided by the City, a three-year engagement is anticipated (1 year on average for
design and two years on average for construction).
DocuSign Envelope ID: 41E3AB4A-0CI 14+51-B738-E480DD3F6ABB
City of Denton CPD Advisory Services
April 4, 2022
COMPENSATION
Compensation to FNI for Basic Services shall be computed based on the basis of the schedule of
charges (Attachment CO) but shall not exceed one hundred ten thousand seven hundred twenty-
five dollars ($110,725) unless authorized in writing. Phase 3 services, in particular Task 3.2, will
be treated as an allowance and closely coordinated with the City on the effort required through
delivery of projects. The following table provides a breakdown of the estimated cost by task.
CM@Risk Delivery Coaching Support Total
3.1
3.2
3.3
3.4
Project Management & Coordination $26,448
Project Delivery Support (2 Projects)$60,655
Denton Specific Delivery and Closeout Best PracticesDocumentation $11,614
Staff Training Workshop $12,008
$110,725Total :
DocuSign Envelope ID: 41E3AB4A-OCI 1-+451-B738-E480DD3F6ABB COMPENSATION ATTACHMENT GO
Compensation to FNI for Basic Services in Attachment SC shall be computed on the basis of the following Schedule of
Charges, but shall not exceed One Hundred Ten Thousand Seven Hundred Twenty Five Dollars ($110,725).
If FNI sees the Scope of Services changing so that Additional Services are needed, including but not limited to those
services described as Additional Services in Attachment SC, FNI will notify OWNER for OWNER's approval before
proceeding. Additional Services shall be computed based on the following Schedule of Charges.
Position
Professional 1
Professional 2
Professional 3
Professional 4
Professional 5
Professional 6
Construction Manager 1
Construction Manager 2
Construction Manager 3
Construction Manager 4
CAD Technician/Designer 1
CAD Technician/Designer 2
CAD Technician/Designer 3
Corporate Project Support 1
Corporate Project Support 2
Corporate Project Support 3
Intern / Coop
Senior Advisor
Hourly Rate
121
145
165
190
221
253
96
125
146
184
103
133
164
98
117
157
60
175
Rates for In-House Services and Equipment
Mileage Bulk Printing and Reproduction
Standard IRS Rates B&W
$0.10
Color
$0.25
Equipment
Valve Crew Vehicle (hour) $75
Pressure Data Logger (each) $200
Water Quality Meter (per day) $100
Microscope {each) $150
Pressure Recorder (per day) $100
Ultrasonic Thickness Guage (per day) $275
Coating Inspection Kit (per day) $275
Flushing / Cfactor (each) $500
Backpack Electrofisher (each) $1,000
Survey Grade Standard
Drone (per day) $200 $100
GPS (per day) $150 $50
Small Format (per copy)
Large Format (per sq. ft.)
Bond
Glossy / Mylar
Vinyl / Adhesive
Technology Charge
$8.50 per hour $0.25
$0.75
$1.50
$0.75
$1.25
$2.00
Mounting (per sq. ft.)
Binding (per binding)
$2.00
$0.25
OTHER DIRECr EXPENSES:
Other direct expenses are reimbursed at actual cost times a multiplier of 1.15. They include outside printing and
reproduction expense, communication expense, travel, transportation and subsistence away from the FNI office. For
other miscellaneous expenses directly related to the work, including costs of laboratory analysis, test, and other work
required to be done by independent persons other than staff members, these services will be billed at a cost times a
multipler of 1.15. For Resident Representative services performed by non-FNI employees and CAD services performed in
house by non-FNI employees where FNI provides workspace and equipment to perform such services, these services will
be billed at cost times a multiplier of 2.0. This markup approximates the cost to FNI if an FNI employee was performing
the same or similar services.
These ranges and/or rates will be adjusted annually in February. Last updated February 2020.
3022020
[k>cuSign
Certificate Of Completion
Envelope Id: 41E3AB4AOCI 14451 B738E480DD3F6ABB
Subject: Please DocuSign: City Council Contract 7620 Alternate Delivery Methods PSA Amendment #1
Source Envelope:
Status: Completed
Document Pages: 7
Certificate Pages: 6
AutoNav: Enabled
Signatures: 5
Initials: 1
Envelope Originator:
Cori Power
901 B Texas Street
Denton, TX 76209
coN.power@cityofdenton.com
IP Address: 198.49.140.10
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Record Tracking
Status: Original
5/4/2022 2:25:54 PM
Holder: Cori Power
coR.power@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com Completed Sent: 5/4/2022 3:07:47 PM
Viewed: 5/4/2022 3:55:15 PM
Senior Buyer
City of Denton
Signed: 5/4/2022 3:55:46 PMSigned by link sent to cori.power@cityofdenton.com
Using IP Address: 198.49.140.10Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 5/4/2022 3:55:48 PM
Viewed: 5/5/2022 7:38:33 AM
Signed: 5/5/2022 7:39:02 AM
Signature Adoption: Pre-selected Style
Signed by link sent to lori.hewell@cityofdenton.com
Using IP Address: 47.184.72.105
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 5/5/2022 7:39:03 AM
Viewed: 5/6/2022 5:27:41 PM
Signed: 5/6/2022 5:29:36 PM
Signature Adoption: Pre-selected Style
Signed by link sent to
marcella.lunn@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Charles M. Wolf
Chuck.Wolf@freese.com
Principal/VP
Security Level: Email, Account Authentication(None)
'D$cuSigned brlw %'#
,E322F7BF767D497.
Sent: 5/6/2022 5:29:38 PM
Viewed: 5/6/2022 5:56:08 PM
Signed: 5/6/2022 5:57:18 PM
Signature Adoption: Pre-selected Style
Signed by link sent to Chuck.Wolf@freese.com
Using IP Address: 97.64.68.212
Signed using mobile
Electronic Record and Signature Disclosure:
Accepted: 5/6/2022 5:56:08 PMID: 8a56fcb6-751f4a8c-aa45-394541d49094
Signer Events
Rebecca Diviney
Rebecca .Diviney@cityofdenton.com
Director of Capital Projects/City Engineer
Security Level: Email, Account Authentication(None)
Signature Timestamp
Sent: 5/6/2022 5:57:21 PM
Viewed: 5/6/2022 5:58:40 PM
Signed: 5/6/2022 5:59:22 PM
Signature Adoption: Pre-selected Style
Signed by link sent to
Rebecca.Diviney@cityofdenton.com
Using IP Address: 166.205.97.86
Signed using mobile
Electronic Record and Signature Disclosure:Accepted: 5/6/2022 5:58:40 PMID: a9e16afc-8cc3-4b30-9006-5dfc5f8f6cOc
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Completed Sent: 5/6/2022 5:59:26 PM
Viewed: 6/8/2022 8:33:39 AM
Signed: 6/8/2022 8:33:56 AMSigned by link sent to
cheyenne.defee@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 6/8/2022 8:33:58 AM
Viewed: 6/8/2022 8:34:56 AM
Signed: 6/8/2022 8:35:02 AM
Signature Adoption: Pre-selected Style
Signed by link sent to
sara ,hensley@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication(None)
'DocuSign•d byI RauRal
IC5CA8C5E 175493
Sent: 6/8/2022 8:35:04 AM
Viewed: 6/9/2022 3:54:17 PM
Signed: 6/9/2022 3:57:12 PM
Signature Adoption: Pre-selected Style
Signed by link sent to rosa.rios@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Accepted: 6/9/2022 3:54:17 PMID: 59c70db9-2ab0-+210-a56b4a2658456e30
In Person Signer Events Signature
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Status Timestamp
Sent: 5/4/2022 3:55:48 PM
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 5/6/2022 5:59:25 PM
Viewed: 5/1 0/2022 1:14:04 PM
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 6/9/2022 3:57:15 PM
Viewed: 6/9/2022 4:45:47 PM
Seth Garcia
Seth.Garcia@cityofdenton.com
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Accepted: 11/24/2021 5:08:53 PMID: 6d742198-7a1 04510-ac7b-9elcbf868da0
Sent: 6/9/2022 3:57:16 PM
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 6/9/2022 3:57:17 PM
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Timestamp
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Signing Complete
Completed
Status Timestamps
5/4/2022 3:07:47 PM
6/9/2022 3:54:17 PM
6/9/2022 3:57:12 PM
6/9/2022 3:57:17 PM
Hashed/Encrypted
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Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Charles M. Wolf, Rebecca Diviney, Rosa Rios, Seth Garcia
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