22-1110ORDiNANCE NO. 22-1110
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONALSERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC., TO PROVIDEREGULATORY PERMITTING/APPROVAL SUPPORT, PROCESS EVALUATION, DESIGN
SERVICES, BIDDING ASSISTANCE, AND CONSTRUCTION PHASE SERVICES FOR THEPECAN CREEK WATER RECLAMATION PLANT (PCWRP) HEADWORKS PROJECT FORTHE WATER UTILITIES DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDSTHEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFQ 7574-013 – PROFESSIONALSERVICES AGREEMENT FOR DESIGN SERVICES AWARDED TO KIMLEY-HORN AND
ASSOCIATES, [NC., IN THE NOT-TO-EXCEED AMOUNT OF $3,828,700.00).
WHEREAS, on March 23, 2021, the City Council approved a pre-qualified engineer list for
Water and Wastewater (Ordinance 21-546), and the professional services provider (the “Provider”)
mentioned in this ordinance is being selected as the most highly qualified on the basis of its
demonstrated competence and qualifications to perform the proposed professional services; and
WHEREAS, the fees under the proposed contract are fair and reasonable and are consistent
with, and not higher than, the recommended practices and fees published by the professionalassociations applicable to the Provider’s profession, and such fees do not exceed the maximum
provided by law; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Manager, or their designee, is hereby authorized to enter into an
agreement with to Kimley-Horn and Associates, Inc., to provide professional design and
construction phase services for the City of Denton, a copy of which is attached hereto and
incorporated by reference herein.
SECTION 2. The City Manager, or their designee, is authorized to expend funds as required
by the attached contract.
SECTION 3. The City Council of the City of Denton, hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City ofDenton under this ordinance to the City Manager of the City of Denton, or their designee.
SECTION 4. The findings in the preamble of this ordinance are incorporated herein byreference.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
The maion to approve this ordinance was
seconded by JbHybQ®vl&e J andmade by b
This ordinance was passed and approved by
the following vote []_ - L] :
Aye Nay Abstain Alnent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :Brian Beck. District 2:
Jesse Davis. District 3 :
Alison Maguire, District 4:Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
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PASSED AND APPROVED this the l& day of Tut,L _, 2022.
GERARD HUDSPETH, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY }\111111111
APPROVED AS TO LEGAL FORM:MACK REINWAND, CITY ATTORNEY
Digitally signed by MaKella LunnDN: cn=Marcella Lunn, o, ou=CityBY, \NXItMJ
Date: 2022.05.13 15:32:03 -05'00'
\ \) N\Vb :r,SH=kenalun,@dtydd,,t––-on.co
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DENTON
Docusign City Council Transmittal Coversheet
7574-013PSA
File Name I PCWRP HEADWORKS
PurchasingContact c'Y;t;1 w';tb'"k
City C,,„iIT„g,tD,t, ’ -~= 7 ’ 2022
Piggy Back Option
Contract Expiration
Ordinance
Not Applicab1 e
N/A
A,74_013 22 -1110
DocuSign Envelope ID: 161BA02D-54D74D87-9AE14782D04E5641
CITY OF DENTON, TEXAS
STANDARD AGREEMENT FOR ENGINEERING RELATED PROFESSIONALSERVICES
This AGREEMENT is between the City of Denton, a Texas home-rule municipality("CITY"), and KIMLEY-HORN AND ASSOCIATES, INC., with its corporate office at 421Fayetteville Street, Suite 600, Raleigh, NC 27601 and authorized to do business in Texas,
("ENGINEER"), for a PROJECT generally described as: PCWRP Headworks (the"PROJECT")
SECTION 1
Scope of Services
A. The CITY hereby agrees to retain the ENGINEER, and the ENGINEER hereby agreesto perform, professional engineering services set forth in the Scope of Servicesattached hereto as Attachment A. These services shall be performed in connectionwith the PROJECT.
B. Additional services, if any, will be requested in writing by the CITY. CITY shall not
pay for any work performed by ENGINEER or its consultants, subcontractors and/or
suppliers that has not been ordered in advance and in writing. It is specificallyagreed that ENGINEER shall not be compensated for any additional work resulting
from oral orders of any person.
SECTION 2
Compensation and Term of Agreement
A.The ENGINEER shall be compensated for all services provided pursuant to thisAGREEMENT in an amount not to exceed $3,828,700.00 in the manner and in
accordance with the fee schedule as set forth in Attachment A. Payment shall beconsidered full compensation for all labor, materials, supplies, and equipment
necessary to complete the services described in Attachment A.
B. Unless otherwise terminated pursuant to Section 6. D. herein, this AGREEMENT shall
be for a term beginning upon the effective date, as described below, and shall continuefor a period which may reasonably be required for the completion of the PROJECT,until the expiration of the funds, or completion of the PROJECT and acceptance by theCITY, whichever occurs first. ENGINEER shall proceed diligently with the PROJECT to
completion as described in the PROJECT schedule as set forth in Attachment A.
SECTION 3
Terms of Payment
Payments to the ENGINEER will be made as follows:
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A. Invoice and Payment
(1 ) The Engineer shall provide the City sufficient documentation, including but notlimited to meeting the requirements set forth in the PROJECT schedule as set
forth in Attachment A to reasonably substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices for the uncontested performance of the particularservices are due and payable within 30 days of receipt by City.
(3) Upon completion of services enumerated in Section 1, the final payment of anybalance for the uncontested performance of the services will be due within 30days of receipt of the final invoice.
(4) in the event of a disputed or contested billing, only that portion so contested willbe withheld from payment, and the undisputed portion will be paid. The CITYwill exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually resolved.
(5) if the CITY fails to make payment in full to ENGINEER for billings contested in
good faith within 60 days of the amount due, the ENGINEER may, after giving 7days' written notice to CITY, suspend services under this AGREEMENT untilpaid in full. In the event of suspension of services, the ENGINEER shall haveno liability to CITY for delays or damages caused the CITY because of suchsuspension of services.
SECTION 4
Obligations of the Engineer
Amendments to Section 4, if any, are included in Attachment B.
A. General
The ENGINEER will serve as the CITY's professional engineering representative under
this AGREEMENT, providing professional engineering consultation and advice andfurnishing customary services incidental thereto.
B. Standard of Care
The ENGINEER shall perform its services:
(1) with the professional skill and care ordinarily provided by competent engineers
practicing in the same or similar locality and under the same or similarcircumstances and professional license; and
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(2) as expeditiously as is prudent considering the ordinary professional skill andcare of a competent engineer.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity forsubcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work to be
performed hereunder. The ENGINEER shall also advise the CITY concerning
the results of same. Such surveys, tests, and investigations shall be furnished
by the CITY, unless otherwise specified in Attachment A.
(2) in soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points andsample intervals and at locations other than where observations, exploration,and investigations have been made. Because of the inherent uncertainties in
subsurface evaluations, changed or unanticipated underground conditions mayoccur that could affect the total PROJECT cost and/or execution. Theseconditions and cost/execution effects are not the responsibility of theENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible mylar sheets and electronic files in .pdf format, or as otherwise approved byCITY, which shall become the property of the CITY. CITY may use such drawings in anymanner it desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the ENGINEER or
its personnel in any way responsible for those dudes that belong to the CITYand/or the CITY's construction contractors or other entities, and do not relieve
the construction contractors or any other entity of their obligations, duties, and
responsibilities, including, but not limited to, all construction methods, means,
techniques, sequences, and procedures necessary for coordinating andcompleting all portions of the construction work in accordance with theAGREEMENT Documents and any health or safety precautions required bysuch construction work. The ENGINEER and its personnel have no authority toexercise any control over any construction contractor or other entity or their
employees in connection with their work or any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
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Attachment A, the ENGINEER or its personnel shall have no obligation orresponsibility to visit the construction site to become familiar with the progressor quality of the completed work on the PROJECT or to determine, in general, if
the work on the PROJECT is being performed in a manner indicating that thePROJECT, when completed, will be in accordance with the AGREEMENTDocuments, nor shall anything in the AGREEMENT Documents or this
AGREEMENT between CITY and ENGINEER be construed as requiringENGINEER to make exhaustive or continuous on-site inspections to discoverlatent defects in the work or otherwise check the quality or quantity of the workon the PROJECT. If the ENGINEER makes on-site observation(s) of adeviation from the AGREEMENT Documents, the ENGINEER shall inform theCITY
(3) When professional certification of performance or characteristics of materials,systems or equipment is reasonably required to perform the services set forth inthe Scope of Services, the ENGINEER shall be entitled to rely upon suchcertification to establish materials, systems or equipment and performancecriteria to be required in the AGREEMENT Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1 ) The ENGINEER shall provide opinions of probable costs based on the current
available information at the time of preparation, in accordance withAttachment A.
(2) in providing opinions of cost, financial analyses, economic feasibility projections,and schedules for the PROJECT, the ENGINEER has no control over cost or
price of labor and materials; unknown or latent conditions of existing equipmentor structures that may affect operation or maintenance costs; competitivebidding procedures and market conditions; time or quality of performance by
third parties; quality, type, management, or direction of operating personnel; andother economic and operational factors that may materially affect the ultimatePROJECT cost or schedule. Therefore, the ENGINEER makes no warranty
that the CITY's actual PROJECT costs, financial aspects, economic feasibility,
or schedules will not vary from the ENGINEER's opinions, analyses, projections,or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction progresspayments to the construction contractor will be based on the ENGINEER's knowledge,
information, and belief from selective sampling and observation that the work hasprogressed to the point indicated. Such recommendations do not represent thatcontinuous or detailed examinations have been made by the ENGINEER to ascertain thatthe construction contractor has completed the work in exact accordance with the
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AGREEMENT Documents; that the final work will be acceptable in all respects; that theENGINEER has made an examination to ascertain how or for what purpose the
construction contractor has used the moneys paid; that title to any of the work, materials,
or equipment has passed to the CITY free and clear of liens, claims, security interests, orencumbrances; or that there are not other matters at issue between the CITY and the
construction contractor that affect the amount that should be paid .
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information compiledand furnished by others, and may not always represent the exact location, type of variouscomponents, or exact manner in which the PROJECT was finally constructed. TheENGINEER is not responsible for any errors or omissions in the information from others
that is incorporated into the record drawings.
1.Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years afterfinal payment under this AGREEMENT, have access to and the right toexamine and photocopy any directly pertinent books, documents, papers andrecords of the ENGINEER involving transactions relating to this AGREEMENT.ENGINEER agrees that the CITY shall have access during normal workinghours to all necessary ENGINEER facilities and shall be provided adequate andappropriate work space in order to conduct audits in compliance with theprovisions of this section. The CITY shall give ENGINEER reasonable advancenotice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITYshall, until the expiration of five (5) years after final payment under thesubcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such subconsultant,
involving transactions to the subcontract, and further, that the CITY shall have
access during normal working hours to all subconsultant facilities, and shall beprovided adequate and appropriate work space, in order to conduct audits incompliance with the provisions of this section together with subsection (3)
hereof. CITY shall give subconsultant reasonable advance notice of intendedaudits
(3) ENGINEER and subconsultant agree to photocopy such documents as may berequested by the CITY. The CITY agrees to reimburse ENGINEER for the costof copies at the rate published in the Texas Administrative Code in effect as of
the time copying is performed.
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J. INSURANCE
(1) ENGINEER’S INSURANCE
a.Commercial General Liability – the ENGINEER shall maintain
commercial general liability (CGL) and, if necessary, commercialumbrella insurance with a limit of not less than $1,000,000.00 per each
occurrence with a $2,000,000.00 aggregate. If such Commercial General
Liability insurance contains a general aggregate limit, it shall applyseparately to this PROJECT or location.
i.The CITY shall be included as an additional insured with all rightsof defense under the CGL, using ISO additional insuredendorsement or a substitute providing equivalent coverage, andunder the commercial umbrella, if any. This insurance shall applyas primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. The Commercial
General Liability insurance policy shall have no exclusions or
endorsements that would alter or nullify: premises/operations,products/completed operations, contractual, personal injury, or
advertising injury, which are normally contained within the policy,unless the CITY specifically approves such exclusions in writing.
11.ENGINEER waives all rights against the CITY and its agents,officers, directors and employees for recovery of damages to theextent these damages are covered by the commercial general
liability or commercial umbrella liability insurance maintained inaccordance with this AGREEMENT.
b.Business Auto – the ENGINEER shall maintain business auto liabilityand, if necessary, commercial umbrella liability insurance with a limit ofnot less than $1,000,000 each accident. Such insurance shall cover
liability arising out of “any auto”, including owned, hired, and non-ownedautos, when said vehicle is used in the course of the PROJECT. If the
engineer owns no vehicles, coverage for hired or non-owned isacceptable.
i.ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to theextent these damages are covered by the business auto liability orcommercial umbrella liability insurance obtained by ENGINEERpursuant to this AGREEMENT or under any applicable autophysical damage coverage.
c. Workers’ Compensation – ENGINEER shall maintain workers
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compensation and employers liability insurance and, if necessary,commercial umbrella liability insurance with a limit of not less than
$100,000.00 each accident for bodily injury by accident or $100,000.00each employee for bodily injury by disease, with $500,000.00 policy limit.
1.ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to theextent these damages are covered by workers compensation andemployer’s liability or commercial umbrella insurance obtained byENGINEER pursuant to this AGREEMENT.
d.Professional Liability – ENGINEER shall maintain professional liability, a
claims-made policy, with a minimum of $1,000,000.00 per claim andaggregate. The policy shall contain a retroactive date prior to the date of
the AGREEMENT or the first date of services to be performed,whichever is earlier. Coverage shall be maintained for a period of 5 years
following the completion of the AGREEMENT. An annual certificate ofinsurance specifically referencing this PROJECT shall be submitted tothe CITY for each year following completion of the AGREEMENT.
(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be attached to this AGREEMENT prior to itsexecution .
b.Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, subject to any defense provided by the policy, as itsinterests may appear. The term CITY shall include its employees,
officers, officials, agents, and volunteers as respects the contractedservices
c. Certificate(s) of insurance shall document that insurance coveragespecified in this AGREEMENT are provided under applicable policiesdocumented thereon .
d. Any failure on part of the CITY to attach the required insurancedocumentation hereto shall not constitute a waiver of the insurance
requirements.
e.A minimum of thirty (30) days notice of cancellation or material change incoverage shall be provided to the CITY. A ten (10) days notice shall beacceptable in the event of non-payment of premium. Notice shall be sentto the respective Department Director (by name), City of Denton, 901Texas Street, Denton, Texas 76209.
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f. Insurers for all policies must be authorized to do business in the State ofTexas and have a minimum rating of A:V or greater, in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial strengthand solvency to the satisfaction of Risk Management.
g.Any deductible or self insured retention in excess of $25,000.00 that
would change or alter the requirements herein is subject to approval bythe CITY in writing, if coverage is not provided on a first-dollar basis. TheCITY, at it sole discretion, may consent to alternative coverage
maintained through insurance pools or risk retention groups. Dedicated
financial resources or letters of credit may also be acceptable to theCITY
h. Applicable policies shall each be endorsed with a waiver of subrogationin favor of the CITY as respects the PROJECT.
i. The CITY shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion; the ENGINEER maybe required to provide proof of insurance premium payments.
j. Lines of coverage, other than Professional Liability, underwritten on aclaims-made basis, shall contain a retroactive date coincident with or
prior to the date of the AGREEMENT. The certificate of insurance shallstate both the retroactive date and that the coverage is claims-made.
k Coverages, whether written on an occurrence or claims-made basis,
shall be maintained without interruption nor restrictive modification orchanges from date of commencement of the PROJECT until final
payment and termination of any coverage required to be maintained afterfinal payments.
1.The CITY shall not be responsible for the direct payment of anyinsurance premiums required by this AGREEMENT.
m. Sub consultants and subcontractors to/of the ENGINEER shall be
required by the ENGINEER to maintain the same or reasonably
equivalent insurance coverage as required for the ENGINEER. Whensub consultants/subcontractors maintain insurance coverage,ENGINEER shall provide CITY with documentation thereof on acertificate of insurance.
K. Independent Consultant
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The ENGINEER agrees to perform all services as an independent consultant and not as asubcontractor, agent, or employee of the CITY. The doctrine of respondeat superior
shall not apply.
L. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of
any existing conflicts of interest or potential conflicts of interest, including personal financialinterest, direct or indirect, in property abutting the proposed PROJECT and business
relationships with abutting property cities. The ENGINEER further acknowledges that it will
make disclosure in writing of any conflicts of interest that develop subsequent to thesigning of this AGREEMENT and prior to final payment under the AGREEMENT.
M. Asbestos or Hazardous Substances
(1) if asbestos or hazardous substances in any form are encountered or suspected,the ENGINEER will stop its own work in the affected portions of the PROJECTto permit testing and evaluation.
(2) if asbestos or other hazardous substances are suspected, the CITY mayrequest the ENGINEER to assist in obtaining the services of a qualifiedsubcontractor to manage the remediation activities of the PROJECT.
N. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published designcriteria and/or current engineering practice standards which the ENGINEER should havebeen aware of at the time this AGREEMENT was executed, the ENGINEER shall revise
plans and specifications, as required, at its own cost and expense. However, if design
changes are required due to the changes in the permitting authorities' published design
criteria and/or practice standards criteria which are published after the date of thisAGREEMENT which the ENGINEER could not have been reasonably aware of, the
ENGINEER shall notify the CITY of such changes and an adjustment in compensation willbe made through an amendment to this AGREEMENT.
O. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule developed perAttachment A to this AGREEMENT.
P. Equal Opportunity
(1) Equal Employment Opportunity: ENGINEER and ENGINEER’s agentsshall engage in any discriminatory employment practice. No person shall, on
the grounds of race, sex, sexual orientation, age, disability, creed, color, genetic
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testing, or national origin, be refused the benefits of, or be otherwise subjectedto discrimination under any activities resulting from this AGREEMENT.
(2) Americans with Disabilities Act (ADA) Compliance: ENGINEER andENGINEER’s agents shall not engage in any discriminatory employmentpractice against individuals with disabilities as defined in the ADA.
SECTION 5
Obligations of the City
Amendments to Section 5, if any, are included in Attachment B.
A. City-Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the informationprovided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for theENGINEER's performance of its services. The CITY will perform, at no cost to theENGINEER, such tests of equipment, machinery, pipelines, and other components of theCITY's facilities as may be required in connection with the ENGINEER's services. TheCITY will be responsible for all acts of the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, andpay for all advertisements for bids; permits and licenses required by local, state, or federal
authorities; and land, easements, rights-of-way, and access necessary for theENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,specifications, proposals, and other documents; obtain advice of an attorney, insurancecounselor, accountant, auditor, bond and financial advisors, and other consultants as the
CITY deems appropriate; and render in writing decisions required by the CITY in a timelymanner in accordance with the PROJECT schedule prepared in accordance withAttachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY observes or
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becomes aware of any development that affects the scope or timing of the ENGINEER's
services or of any defect in the work of the ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos containingmaterials, or conditions, and that ENGINEER had no prior role in thegeneration, treatment, storage, or disposition of such materials. Inconsideration of the associated risks that may give rise to claims by thirdparties or employees of City, City hereby releases ENGINEER from anydamage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge, releaseor escape of hazardous substances, contaminants, or asbestos is a result ofENGINEER’s negligence or if ENGINEER brings such hazardous substance,contaminant or asbestos onto the PROJECT.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article IV.E.regarding the ENGINEER's Personnel at Construction Site, and provisions providing for
contractor indemnification of the CITY and the ENGINEER for contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain nodirect action against the ENGINEER, its officers, employees, and
subcontractors, for any claim arising out of, in connection with, or
resulting from the engineering services performed. Only the CITY
will be the beneficiary of any undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shallhave no third-party beneficiary rights under this AGREEMENT.
(4) Nothing contained in this Section H. shall be construed as a waiver of any rightthe CITY has to bring a claim against ENGINEER.
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I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structuresassociated with the PROJECT.
(2) The CITY may secure Builders Risk/Installation insurance at the replacementcost value of the PROJECT. The CITY may provide ENGINEER a copy of the
policy or documentation of such on a certificate of insurance.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or requestedassistance to support, prepare, document, bring, defend, or assist in litigation undertakenor defended by the CITY. In the event CITY requests such services of the ENGINEER, this
AGREEMENT shall be amended or a separate agreement will be negotiated between the
parties
K. Changes
The CITY may make or approve changes within the general Scope of Services in thisAGREEMENT. If such changes affect the ENGINEER's cost of or time required forperformance of the services, an equitable adjustment will be made through an amendment
to this AGREEMENT with appropriate CITY approval.
SECTION 6
General Legal Provisions
Amendments to Section 6, if any, are included in Attachment B.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of awritten Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of theENGINEER, whether in hard copy or in electronic form, are instruments of service for thisPROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by
the CITY or by others acting through or on behalf of the CITY of any such instruments ofservice without the written permission of the ENGINEER will be at the CITY's sole risk.The CITY shall own the final designs, drawings, specifications and documents.
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C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused by acts ofGod, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER
that prevent ENGINEER’s performance of its obligations hereunder.
D. Termination
(1) This AGREEMENT may be terminated:
a. by the City for its convenience upon 30 days' written notice toENGINEER.
b.by either the CITY or the ENGINEER for cause if either party failssubstantially to perform through no fault of the other and the
nonperforming party does not commence correction of suchnonperformance within 5 days’ written notice or thereafter fails todiligently complete the correction.
(2) if this AGREEMENT is terminated for the convenience of the City, theENGINEER will be paid for termination expenses as follows:
a. Cost of reproduction of partial or complete studies, plans, specificationsor other forms of ENGINEER'S work product;
b. Out-of-pocket expenses for purchasing electronic data files and otherdata storage supplies or services;
c. The time requirements for the ENGINEER’S personnel to document thework underway at the time of the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to theCITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for the
convenience of the CITY. In the event of such suspension, delay, or interruption, anequitable adjustment in the PROJECT's schedule, commitment and cost of the
ENGINEER's personnel and subcontractors, and ENGINEER's compensation will bemade
F. Indemnification
City of Denton, TexasStandard Agreement for Engineering Related Design ServicesRevised Date: 9/6/18Page 13 of 18
DocuSign Envelope ID: 161 BA02D-54D7dtD87-9AEl-6782D04E564 1
IN ACCORDANCE WITH TEXAS LOCAL GOVERNMENT CODE SECTION 271.904.THE ENGINEER SHALL INDEMNIFY OR HOLD HARMLESS THE CITY AGAINSTLIABILITY FOR ANY DAMAGE COMMITED BY THE ENGINEER OR ENGINEER’SAGENT, CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICHTHE ENGINEER EXERCISES CONTROL TO THE EXTENT THAT THE DAMAGE IS
CAUSED BY OR RESULTING FROM AN ACT OF NEGLIGENCE. INTENTIONALTORT, INTELLECTUAL PROPERTY INFRINGEMENT, OR FAILURE TO PAY ASUBCONTRACTOR OR SUPPLIER. CITY IS ENTITLED TO RECOVER ITSREASONABLE ATrORNEY’S FEES IN PROPORTION TO THE ENGINEER’SLIABILITY
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior written
consent of the other party.
H. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, itsinterpretation and performance, and any other claims related to it. The venue for anylitigation related to this AGREEMENT shall be Denton County, Texas.
I. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to beinvalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceabilitywill not affect any other provision, and this AGREEMENT shall be construed as if suchinvalid, illegal, or unenforceable provision had never been contained herein. Sections 5.F.,
6.B., 6.D., 6.F., 6.H., and 6.1. shall survive termination of this AGREEMENT for any cause.
J. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws andregulations and with all City ordinances and regulations which in any way affect this
AGREEMENT and the work hereunder, and shall observe and comply with all orders, lawsordinances and regulations which may exist or may be enacted later by governing bodieshaving jurisdiction or authority for such enactment. No plea of misunderstanding orignorance thereof shall be considered. ENGINEER AGREES TO DEFEND, INDEMNIFYAND HOLD HARMLESS CITY AND ALL OF ITS OFFICERS, AGENTS ANDEMPLOYEES FROM AND AGAINST ALL CLAIMS OR LIABILITY ARISING OUT OFTHE VIOLATION OF ANY SUCH ORDER, LAW, ORDINANCE, OR REGULATION,WHETHER IT BE BY ITSELF OR ITS EMPLOYEES.
K. Immigration Nationality Act
City of Denton, TexasStandard Agreement for Engineering Related Design ServicesRevised Date: 9/6/18
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ENGINEER shall verify the identity and employment eligibility of its employees whoperform work under this AGREEMENT, including completing the Employment EligibilityVerification Form (1-9). Upon request by CITY, ENGINEER shall provide CITY with
copies of all 1-9 forms and supporting eligibility documentation for each employee whoperforms work under this AGREEMENT. ENGINEER shall adhere to all Federal andState laws as well as establish appropriate procedures and controls so that no services
will be performed by any ENGINEER employee who is not legally eligible to performsuch services. ENGINEER SHALL INDEMNIFY CITY AND HOLD CITY HARMLESSFROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THISPARAGRAPH BY ENGINEER, ENGINEER’S EMPLOYEES, SUBCONTRACTORS,
AGENTS, OR LICENSEES. CITY, upon written notice to ENGINEER, shall have theright to immediately terminate this AGREEMENT for violations of this provision byENGINEER
L. Prohibition On Contracts With Companies Boycotting Israel
ENGINEER acknowledges that in accordance with Chapter 2270 of the TexasGovernment Code, CITY is prohibited from entering into a contract with a company for
goods or services unless the contract contains a written verification from the companythat it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of thecontract. The terms “boycott Israel” and “company” shall have the meanings ascribed tothose terms in Section 808.001 of the Texas Government Code. By sIgnIng thisAGREEMENT, ENGINEER certifies that ENGINEER’S signature provides writtenverification to the CITY that ENGINEER: (1) does not boycott Israel; and (2) willnot boycott Israel durIng the term of the AGREEMENT. Failure to meet or maintain
the requirements under this provision will be considered a material breach.
M. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or
a Foreign Terrorist Organization
Section 2252 of the Texas Government Code restricts CITY from contracting with
companies that do business with Iran, Sudan, or a foreign terrorist organization. Bysigning this AGREEMENT, ENGINEER certifies that ENGINEER’S signatureprovides written verification to the CITY that ENGINEER, pursuant to Chapter2252, is not ineligible to enter into this AGREEMENT and will not becomeineligible to receive payments under this AGREEMENT by doing business withIran, Sudan, or a foreign terrorIst organization . Failure to meet or maintain the
requirements under this provision will be considered a material breach.
N. Certificate of Interested Parties Electronic Filing
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908of the Government Code. The law states that the City may not enter into this contract
unless the Contractor submits a disclosure of interested parties (Form 1295) to the City
City of Denton, TexasStandard Agreement for Engineering Related Design ServicesRevised Date: 9/6/18
Page 15 of 18
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at the time the Engineer submits the signed contract. The Texas Ethics Commission
has adopted rules requiring the business entity to file Form 1295 electronically with theCommission.
Engineer will be required to furnish a Certificate of Interest Parties before the contract isawarded, in accordance with Government Code 2252.908.
The contractor shall:
1.
2
3
4
5
6.
Log onto the State Ethics Commission Website at :
https://www.ethics.state.tx.us/whatsnew/elf info form1295.htmRegister utilizing the tutorial provided by the StatePrint a copy of the completed Form 1295Enter the Certificate Number on page 2 of this contract.
Complete and sign the Form 1295Email the form to purchasing@cityofdenton.com with the contract number in the
subject line. (EX: Contract 1234 – Form 1295)
The City must acknowledge the receipt of the filed Form 1295 not later than the 30thday after Council award. Once a Form 1295 is acknowledged, it will be posted to the
Texas Ethics Commission’s website within seven business days.
O. Prohibition Against Personal Interest in Contracts
No officer, employee, independent consultant, or elected official of the City who isinvolved in the development, evaluation, or decision-making process of the performance
of any solicitation shall have a financial interest, direct or indirect, in the Contract
resulting from that solicitation as defined in the City’s Ethic Ordinance 18-757 and in the
City Charter chapter 2 article XI(Ethics). Any willful violation of this section shall
constitute impropriety in office, and any officer or employee guilty thereof shall be
subject to disciplinary action up to and including dismissal. Any violation of thisprovision, with the knowledge, expressed or implied, of the Contractor shall render the
Contract voidable by the City. The Engineer shall complete and submit the City’sConflict of Interest Questionnaire.
P. Agreement Documents
This AGREEMENT, including its attachments and schedules, constitutes the entireAGREEMENT, which supersedes all prior written or oral understandings, and may only bechanged by a written amendment executed by both parties. This AGREEMENT may beexecuted in one or more counterparts and each counterpart shall, for all purposes, be
deemed an original, but all such counterparts shall together constitute but one and thesame instrument. The following attachments and schedules are hereby made a part ofthis AGREEMENT:
City of Denton, TexasStandard Agreement for Engineering Related Design ServicesRevised Date: 9/6/18
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Attachment A - Scope of Services, Compensation, Project ScheduleAttachment B - Amendments to Standard Agreement for Engineering Services
These documents make up the AGREEMENT documents and what is called for by one
shall be as binding as if called for by all. In the event of an inconsistency or conflict inany of the provisions of the AGREEMENT documents, the inconsistency or conflict shallbe resolved by giving precedence first to the written AGREEMENT then to the
AGREEMENT documents in the order in which they are listed above.
Duly executed by each party’s designated representative to be effective on the date
subscribed by the City Manager.
ENGINEER
KIMLEY-HORN AND ASSOCLATES, INC CITY OF DENTON, TEXASSARA HENSLEY, CITY MANAGER
AUTHORIZED SIGNATURE BY:
Scott Arno1 dPrinted Name:
ATTEST:ROSA RIOS. CITY SECRETARY
Tide. V1 ce President
817-339-2247
PHONE NUMBER
scott . arno1 d@ki m1 ey-horn . com APPROVED AS TO LEGAL FORM:
MACK REI]qWAND. CITY ATtORNEY
/DocuSigned by:DB;iF:h„"BY: L4B070831B4M438__
EMAIL ADDRESS
2022-884327
TEXAS ETHICS COMMISSION1295 CERTIFICATE NUMBER THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED
as to financial and operational obligations andbusiness terms.
Stephen D. Gay
SIGNATtrkE PRINTED NAME
D1 rector
TITLE
Water Ut11itles
DEPARTMENT
City of Denton, TexasStandard Agreement for Engineering Related Design ServicesRevised Date: 9/6/18
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ATrACHMENT A
DESIGN SERVICES FORPECAN CREEK WATER RECLAMATION PLAn NEW HEADWORKS FAcILrrY
ATTACHMENT "A"
Scope for Engineering Design Related Services for:
PECAN CREEK WATER RECLAMATION PLANTNEW HEADWORKS FACILITY
The ENGINEER will perform its services pursuant to the requirements delineated below.
Services under this attachment include engineering services for the design and bidding for thePECAN CREEK WATER RECLAMATION PLANT NEW HEADWORKS FACILITY project.
Project Understanding
The CITY needs a larger headworks facility. The capacity of the new headworks facility will be
75 MGD for peak flow conditions and include a lift station, coarse screens, grit removal and fine
screens. The project will also include approximately 7,250 LF of new sanitary sewer
interceptors, 2,100 LF of force main, electrical/SCADA improvements and site improvements.
The CITY evaluated multiple locations for the new headworks facility as part of the WRP
Facilities Master Plan and selected the location for the new headworks facility for this project.
ENGINEER will provide professional services for the following tasks:
• Task 1– Design Management
•
•
•
•
Task 2 – Preliminary Design
Task 3 – Survey and Geotechnical Services
Task 4 – Final Design
Task 5 – Construction Contract Documents
• Task 6 – Bidding Phase Services
City of Denton, TexasAttachment APage 1 of 13
DocuSign Envelope ID: 161BA02D-BID74D87-9AE14782D04E5641
ATrACHMENT A
DESIGN SERVICES FORPECAN CREEK WATER RECLAMATION PLAFr NEW HEADWORKS FACILrrY
Task 1 – DESIGN MANAGEMENT
A. Project Management
1. Develop project communication plan.
a. Develop project contact list.
b. Prepare and e-mail progress reports to the project team once a month to beincluded with invoices. 12 months are assumed.
c. Prepare project schedule and provide schedule updates if the schedule changes.
2. Meetings
a. Prepare for and attend one (1) project kickoff meeting.
b. Prepare for and attend up to eighteen (18) project status meetings with the City.
c. Prepare meeting notes and distribute to the City.
3. Sub-consultant Agreement Preparation
a. Prepare and execute up to four (4) subconsultant agreements.
Task 2 – PRELIMINARY DESIGN
A. Equipment Selection Process
The ENGINEER will prepare for and conduct the pre-design equipment selection
process. This process includes the following items:
1 Prepare the equipment selection criteria based on CITY input for the following items:
a. Coarse Screen Equipment
b. Fine Screen Equipment
c. Grit Removal Equipment
d. Fat, Oil, and Grease Removal Equipment
Prepare for and conduct up to four (4) equipment provider interviews with CITY.
The ENGINEER will schedule the in-person interviews in coordination with the
CITY on time and location. Each interview will be at least one hour in length.
Prepare for and arrange up to five (5) site visits to existing water reclamation plant
with CITY to observe similar processes and equipment that may be considered for
installation on this project. The ENGINEER anticipates each site visit being one day
in length.
a. Expenses for travel will include travel expense for up to four (4) City staff
Participate on equipment selection committee with CITY
Document the equipment selection process and prepare a technical memorandum
summarizing the selected and equipment.
Once the equipment above has been selected and approved by the CITY, preliminary
technical specifications will be prepared for all the equipment that will be used on
2.
3.
4.
5
6.
City of Denton, TexasAttachment A
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ATrACHMENT ADESIGN SERVICES FORPECAN CREEK WATER RECLAMATION PLANT NEW HEADWORKS FACILrrY
this project and preliminary design will be based around specific equipmentselections.
Meetings :
a. Prepare for and conduct equipment provider interviews
b. Facilitate and attend site visits to existing water reclamation plant
Deliverables:
a. Two (2) copies of Equipment Selection Technical Memorandum and .pdf
electronic copy
b. Two (2) copies of the preliminary technical specifications
Services/Deliverables provided by the CITY:
a. Participate in pre-design equipment selection process
b. Attend water reclamation plant site visits
B. Prepare Preliminary Engineering Report (PER) for New Head\yorks Facility
The ENGINEER shall prepare a Preliminary Engineering Report. The ENGINEER shall
perform the following tasks:
1. Design and size each headworks unit. Calculations, analyses, graphs, formulas,
constants, and technical assumptions will be provided to support the design and
sizing of each unit.
2. Develop a process flow diagram for the treatment facility.
3. Develop hydraulic model to determine the elevations of the treatment units and
determine the sizing of interconnected piping.
4. Prepare the Preliminary Engineering Report Document including:
a. Types of units proposed and their capacities
b. Detention times, surface loadings and weir loadings for each unit
c. Plot of the hydraulic gradient at peak flow conditions
d. The recommended operation mode
e. Organic and volumetric loadings pertinent to each treatment unit
f. Preliminary site plan
g. Site access and security
h. Flood protection
i. Emergency power
Meetings:
a. Prepare for and conduct one (1) Preliminary Engineering Report review meeting
City of Denton, TexasAttachment A
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ArrACHMENT ADESIGN SERVICES FORPECAN CREEK WATER RECLAMATION PLAHr NEW HEADWORKS FACILrrY
Deliverables:
a. Five (5) copies of the Draft and Final Engineering Report and .pdf electronic
copy of each
Services/Deliverables provided by the CITY:
a. Participate in the Preliminary Engineering Report review meeting
b. Review and provide comments on the Final Engineering Report
C. Preliminary Headworks Design
1. Prepare engineering plan sheets and technical specifications in accordance with the
preliminary engineering report.
2. The plans will include:
a. Civil sheets:
i. General notes
ii. Overall site plan
iii. Yard piping plan
iv. Paving plan
b. Mechanical sheets:
i. General notes
ii. Coarse screen equipment layouts
iii. Fine screen equipment layouts
iv. Grit chamber equipment layouts
v. Lift station equipment layouts
c. Structural sheets:
i. General notes
ii. Site plans
iii. Foundation plans
d. Electrical sheets:
i. Site plan
ii. Headworks electrical plan
iii. Headworks grounding plan
iv. One-line diagrams
v. Conduit and wiring plan
vi. Headworks lighting plan
vii. SCADA/instrumentation layout
City of Denton, TexasAttachment A
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ArrACHMENT ADESIGN SERVICES FOR
PECAN CREEK WATER RECLAMATION PLANT NEW HEADWORKS FAcILrrY
3. Prepare 30% quantity take-off for proposed improvements and engineer’s opinion of
probable construction cost (OPCC).
4. Prepare a cost-benefit analysis for reusing or abandoning the west peak flow pumpstatIon.
Meetings:
a. Prepare for and conduct one (1) Preliminary Headworks Design review meeting
Deliverables:
a. Five (5) copies of 30% ll“x17” plans and .pdf electronic copy
b. Five (5) copies of 30% OPCC and .pdf electronic copy
Services/Deliverables provided by the CITY:
a. Review and comment on the 30% plans, preliminary specifications and OPCC
b. Participate in 30% design review meeting
Task 3 – SURVEY AND GEOTECHNICAL SERVICES
A. Geotechnical Engineering
1. Perform a geotechnical analysis of the site utilizing a qualified geotechnical
laboratory to determine subsurface conditions and make recommendations regarding
design parameters. The analysis shall include the following:
a. Subsurface exploration including up to fifteen (15) sample bore drilled to
between 35 and 40 feet depending upon depth to un-weathered shale or
limestone.
b. Laboratory tests for classification purposes and strength characteristics.
c. Engineering services that address the following:
i. Soil and groundwater conditions
ii. Comments on general excavatability of soils and shale encountered
iii. Recommendations for pump station, transformer and generator pads, and vault
foundation types, depth, allowable loading and backfill requirements
iv. Foundation construction requirements
v. Recommended lateral pressures for the design of below grade walls
vi. Evaluation of the subgrade soils
vii. Recommendations for yard piping installation, including bedding and backfill
viii. Recommendations for earthwork.
2. A geotechnical report will be furnished by the geotechnical engineer to present the
results of the field and laboratory data as well as analyses and recommendations. The
City of Denton, TexasAttachment A
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ATrACHMENT A
DESIGN SERVICES FORPECAN CREEK WATER RECLAMATION PLAFr NEW HEADWORKS FAcILrrY
data contained in the geotechnical report will be made available to contractors duringthe bidding process for informational purposes.
Survey
1. Perform a horizontal and vertical survey of the proposed boring locations for the
headworks site and sanitary sewer line locations.
2. All other survey for the headworks site and sanitary sewer line locations will be
performed under a separate contract and is not included in this scope of work.
B.
Meetings:
a. N/A
Deliverables:
a. Two (2) copies of geotechnical report
Services/Deliverables provided by the CITY:
a. Site access
Task 4 –FINAL DESIGN
A. Headworks 60% Design
1. Prepare 60% engineering plan sheets and specifications in accordance with the
preliminary engineering report.
2. The plans will include:
a. Civil sheets:
i. General notes
ii. Overall site plan
iii. Yard piping plan and profiles
iv. Paving plan and profile
v. Grading plan
vi. Details
b. Mechanical sheets:
i. General notes
ii. Coarse screen equipment layouts, sections, and details
iii. Fine screen equipment layouts, sections, and details
iv. Grit chamber equipment layouts, sections, and details
v. Lift station equipment layouts, sections, and details
c. Structural sheets:
i. General notes
City of Denton, TexasAttachment APage 6 of 1 3
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ArrACHMENT ADESIGN SERVICES FORPECAN CREEK WATER RECLAKATION PLANT NEW HEADWORKS FACILrrY
ii. Site plans
iii. Foundation plans
iv. Excavation plan
v. Sections
d. Electrical sheets:
i. Site plan
ii. Headworks electrical plan
iii. Headworks grounding plan
iv. One-line diagrams
v. Conduit and wiring plan
vi. Headworks lighting plan
vii. SCADA/instrumentation layout
Specifications shall include City Standard and non-standard technical specificationsfor materials and installation of the proposed facilities.
3.
Meetings:
a. Prepare for and conduct a 60% design review workshop
Deliverables:
a. Five (5) copies of 60% ll“x17” plans, specification, and construction documents
and .pdf electronic copy
b. Five (5) copies of 60% OPCC and electronic copy
Services/Deliverables provided by the CITY:
a. Review and comment on the 60% plans, specifications, and OPCC
b. Participate in the 60% design review workshop
ladworks 90% Design
Prepare 90% engineering plan sheets and specifications in accordance with the
preliminary engineering report.
2. The plans will include:
a. Civil sheets:
i. General notes
ii. Overall site plan
iii. Yard piping plan and profiles
iv. Paving plan and profile
v. Grading plan
City of Denton, TexasAttachment A
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ATrACHMENT A
DESIGN SERVICES FOR
PECAN CREEK WATER RECLAMATION PLANT NEW HEADWORKS FACILrrY
vi. Details
Mechanical sheets:
i. General notes
ii. Coarse screen equipment layouts, sections, and details
iii. Fine screen equipment layouts, sections, and details
iv. Grit chamber equipment layouts, sections, and details
v. Lift station equipment layouts, sections, and details
vi. Splitter structure layouts and details
Structural sheets:
i. General notes
ii. Site plans
iii. Foundation plans
iv. Excavation plan
v. Sections
vi. Details
Electrical sheets:
i. Site plan
ii. Headworks electrical plan
iii. Headworks grounding plan
iv. One-line diagrams
v. Conduit and wiring plan
vi, Headworks lighting plan
vii. SCADA/instrumentation layout
viii. Details
b.
C.
d.
3. Specifications shall include City Standard and non-standard technical specifications
for materials and installation of the proposed facilities.
Meetings:
a. Prepare for and conduct a 90% design review workshop
Deliverables:
a. Five (5) copies of 90% ll“x17” plans, specification, and construction documents
and .pdf electronic copy
b. Five (5) copies of 90% OPCC and electronic copy
City of Denton, TexasAttachment A
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ATrACHMENT ADESIGN SERVICES FORPECAN CREEK WATER RECLAMATION PLANT NEW HEADWORKS FACILITY
Services/Deliverables provided by the CITY:
a. Review and comment on the 90% plans, specifications, and OPCC
b. Participate in the 90% design review workshop
C. Final Engineering Report and Summary Transmittal Letter
The ENGINEER shall prepare a Final Engineering Report based on the comments
received on the Preliminary Engineering Report and design changes determined during
Final Design. The ENGINEER will prepare and submit a Summary Transmittal Letter to
the Texas Commission on Environmental Quality. The Final Engineering Report willinclude
a. Types of units proposed and their capacities
b. Detention times, surface loadings and weir loadings for each unit
c. Plot of the hydraulic gradient at peak flow conditions
d. The recommended operation mode
e. Organic and volumetric loadings pertinent to each treatment unit
f. Final site plan
g. Site access and security
h. Flood protection
i. Emergency power
j. Variance requests (if any)
Meetings :
a. N/A
Deliverables:
a. Submit five (5) copies and one electronic .pdf copy of the Final Engineering
Report
Services/Deliverables provided by the CITY:
a. Review and approve the report for submittal to TCEQ
Task 5 – CONSTRUCTION CONTRACT DOCUMENTS
A. Bidding Construction Contract Documents
1. Incorporate City comments from final design submittal and prepare constructioncontract documents, bid plans, and opinion of probable construction cost.
City of Denton, TexasAttachment A
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ATrACHMENT A
DESIGN SERVICES FORPECAN CREEK WATER RECLAMATION PLANT NEW HEADWORKS FACILrrY
2.Construction contract documents will consist of the final plans and project
manual, both signed and sealed by a licensed professional engineer in the State of
Texas and in accordance with comments provided by the City during final
design.
Meetings:
a.Prepare for and conduct a construction contract document review workshop
Deliverables:
a. Construction Contract Documents Submittal
b. Submit two (2) copies and electronic (.pdf) documents to the City for bidding.
c. Submittal shall include the following:
a. Bid drawings
b. Bid project manual
c. Opinion of probable construction cost
Services/Deliverables provided by the CITY:
a. Review and approve the construction contract documents for bidding.
Task 6 – BID PHASE SERVICES
A. Bid Phase Services
1. Provide electronic bid documents to the City purchasing department for bidding.
2, Provide the Notice to Bidders to the City for publication. The City will be
responsible for publication of the notice. The City will be responsible for
distribution of the bidding documents to prospective contractors, suppliers, and planrooms .
The following assistance will be provided to the City during the bidding phase:
a. Preparation of addenda and delivery to City for distribution to plans holders.
b. Responses to questions submitted by plans holders.
c. Attend bid opening facilitated by City.
d. Preparation of bid tabulation.
e. Preparation of recommendation of award letter.
Conformance plans and specifications
a. Based on potential questions and addenda from the bidding phase, prepare
conformance set of plans and specifications to be used during construction.
i. Provide up to four (4) sets to City for execution.
3.
4.
City of Denton, TexasAttachment A
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ATrACHMENT ADESIGN SERVICES FORPECAN CREEK WATER RECLAMATION PLANT NEW HEADWORKS FACILiTY
City of Denton, TexasAttachment APage 11 of 13
DocuSign Envelope ID: 161BA02D-54D74D87-9AE14782D04E5641
ATrACHMENT ADESIGN SERVICES FORPECAN CREEK WATER RECLAMATION PLAVr NEW HEADWORKS FACILrrY
ADDITIONAL SERVICES NOT INCLUDEDIN THE EXISTING SCOPE OF SERVICES
City and ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above. However, ENGINEER can provide these services, if needed, upon
the City’s written request. Any additional amounts paid to ENGINEER as a result of any material
change to the Scope of the Project shall be agreed upon in writing by both parties before the
services are performed. These additional services include, but are not limited to the following:
•
•
•
•
•
•
Topographic survey (performed in separate contract)
Assisting the CITY with Construction Phase Services
Assisting the CITY with Resident Project Representation during Construction
Preparation of Record Drawings
Permitting and/or coordination with development services related to proposed site improvements
Redesign to reflect project scope changes requested by the CITY, required to address changed
conditions, or change in direction previously approved by the CITY, mandated by changing
governmental laws, or necessitated by the CITY’s acceptance of substitutions proposed by thecontractor.
•
•
•
•
•
•
Design of any offsite collection system improvements beyond the improvements identified in the
scope
Preparation for and attendance at public meetings beyond those identified in the scope
Furnish additional copies of review documents and/or bid documents in excess of the number ofthe same identified above.
Services related to disputes over bid protests, bid rejection, and re-bidding of the contract forconstructron.
Appearing before regulatory agencies or courts as an expert witness in any litigation with third
parties or condemnation proceedings arising from the development or construction of the Project,
including the preparation of engineering data and reports for assistance to the CITY.
Accompanying the CITY when meeting with the TCEQ, U.S. Environmental Protection Agency,
or other regulatory agencies during the course of the Project, beyond those meetings identified
above. The ENGINEER will assist the CITY on an as-needed basis in preparing compliance
schedules, progress reports, and providing general technical support for the CITY’s complianceefforts
•Assisting CITY or Contractor in the defense or prosecution of litigation in connection with or in
addition to those services contemplated by this Agreement. Such services, if any, will be
furnished by ENGINEER on a fee basis negotiated by the respective parties outside of and in
addition to this Agreement.
•
•
•
•
•
•
•
Providing professional services associated with the discovery of any hazardous waste or materialsin the project site.
Performance of materials or specialty testing services.
Services necessary due to default of the Contractor.
Services related to damages caused by fire, flood, earthquake, or other acts of God.
Services related to warranty claims, enforcement, and inspection after final completion.
Services related to Survey Construction Staking.
Services to support, prepare, document, bring, defend, or assist in litigation undertaken or
defended by the CITY.
City of Denton, TexasAttachment A
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ATrACHMENT ADESIGN SERVICES FORPECAN CREEK WATER RECLAMATION PLANT NEW HEADWORKS FACILITY
•Performance of miscellaneous and supplemental services related to the project as requested by theCITY
•
•
•
•
“Value engineering’” after bidding
Multiple bid packages
SWPPP inspections / coordination
Any services not listed in the Scope of Services
City of Denton, TexasAttachment A
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ATrACHMENT ACOMPENSATION FORPECAN CREEK WATER RECLAMATION PLANT NEW HEADWORKS FAcILrrY
Compensation for Engineering Design Related Services for:
PECAN CREEK WATER RECLAMATION PLANTNEW HEADWORKS FACILITY
Total compensation for the ENGINEER contemplated under the terms of this agreement shall be
a total not-to-exceed 83,828,700 for all services including reimbursable expenses. The CITYshall compensate the ENGINEER as follows:
For Tasks 1-6 the total compensation shall be on a lump sum basis and not to exceed $3,828,700.
Progress payments for shall be paid monthly based on the actual work satisfactorily completed
per month in each phase, with the following amounts of the total compensation for each phase ofthe Project:
•
•
•
•
•
•
Task 1 – Project Management
Task 2 – Preliminary Design
Task 3 – Survey and Geotechnical Services
Task 4 – Final DesignTask 5 – Construction Contract Documents
Task 6 – Bid Phase Services
$ 165,000
$1 ,565,000
$ 170,000
$ 1 ,798,700
$ 95,000
$ 35,000
Grand Total $ 3,828,700
ENGINEER will not exceed the total maximum fee shown without authorization from the CITy
Individual task amounts are provided for budgeting purposes only. ENGINEER reserves the rightto reallocate amounts among tasks as necessary.
All permitting, application, and similar project fees will be paid directly by the CITY.
Non-Labor Expenses: Non-labor expenses for reimbursable tasks shall be reimbursed as Direct
Expenses at invoice or internal once cost. 4.6% will be added to each invoice to cover certain
other internal office cost expenses as to these tasks, such as in-house duplicating, local mileage,
telephone calls, facsimiles, postage, and word processing.
Direct Expenses (non-labor) for reimbursable tasks include, but are not limited to, mileage,
travel and lodging expenses, mail, supplies, printing and reproduction services, other direct
expenses associated with delivery of the work; plus applicable sales, use, value added, business
transfer, gross receipts, or other similar taxes. Direct reimbursable expenses such as express
delivery services, fees, travel, and other direct expenses will be billed at 1.10 times the cost.
Payment will be due within 25 days of your receipt of the invoice and should include the invoice
number and Kimley-Horn project number.
City of Denton, TexasAttachment A
Page 1 of 1
DocuSign Envelope ID: 161BA02D-54D7-4D87-9AEl-6782D04E564 1LI LI
CONFLICT OF INTEREST QUESTIONNAIREFor vendor or other Derson doing business with local governmental entit
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
FORM CIQ
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as definedby Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of DentonEthics Code, Ordinance 18-757.
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after thIdate the vendor becomes aware of facts that require the statement to be filed . See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is amisdemeanor.a W
KIMLEY-HORN AND ASSOCIATES, INC.
2 U Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business dayafter the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
d Name of local government officer about whom the information in this section is being disclosed.
n/a
Name of Officer
Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section
176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must becompleted for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1(1-a), Local Government Code.
Attach additional pages to this Form CIQ as necessary.
A Is the local govemment officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?a Yes = No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in
this section AND the taxable income is not received from the local governmental entity?= Yes E] No
C.Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer
or director, or holds an ownership of one percent or more?n Yes = No
D Describe each employment or business and family relationship with the local government officer named in this section
'DocuSigned by:;„#IAp
4
5
LJ I have no Conflict of Interest to disclose.
5/10/2022
;iness with the governmental entitySignaturTT Date
DocuSign Envelope ID: 161BA02D-54D74D87-9AE14782D04E5641
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copyofChapter 176 ofthe Local Government Code may be found at http://www.statutes.legis.state.tx.ug Docs/LG/htm/La 176.htm. For easy
reference, below are some of the sections cited on this form.
Local Government Code $ 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one ofthe
parties. The term does not include a connection based on(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency ofa federal, state, or local
governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease ofgoods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to, that agency.
Local Government Code $ 176.003(a){2)(A) and (B):
(A) Alocal government officer shall file a conflicts disclosure statement with respect to a vendor if
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a family member of the officer that
results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during
the 12-month period preceding the date that the officer becomes aware that
(i) a contract between the local govemmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vuldo6
(B) has given to the local government o#icer ora family member ofthe officer one or more gifts that have an aggregate value ofmore
than $ 100 in the 12-monthperiodpreceding the date the officer becomes aware that:(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code $ 176.006(a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member
ofthe officer, described by Section 176.003 (a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the
aggregate value specified by Section 176,003(a)(2)(B), excluding any gift described by Section 176,003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business dayafter the later of
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or
(B) submits to the local governmental entity an application, response to a request forproposals or bids, correspondence, or another
writing related to a potential contract with the local governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local govemment officer, or a family member of the officer,
described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or(C) of a family relationship with a local government omcer.
City of Denton Ethics Code Ordinance Number 18-757
Definitions
Relative: a family member related to a City Official within the third 3d degree of affinity (marriage) or consanRuinity (blood or adoption)
City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics, Planning
and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board
Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. Tbis definition
does not include those property owners from whom the City acquires public rightof-way or other real property interests for public use.
Per the City of Denton Ethics Code, Section 2-273. – Prohibitions
(3) it shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars (850.00) per gift, or multiple gift
cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year.
Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibihty
If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed
ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year.
'orm provided by Texas Ethics Commission www. ethics .state . tx . us Revised 11/30/2015
DocuSign Envelope ID: 161BA02D-54D7-4D87-9AEl-6782D04E5641
[k>cuSign
Certificate Of Completion
Envelope Id: 70AE825E884B4FB59C20B35A5FA44156
Subject: Please DocuSign: City Council Contract 7574-013PCWRP Headworks
Status: Completed
Source Envelope:
Document Pages: 34
Certificate Pages: 6
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Signatures: 6
Initials: 1
Envelope Originator:
Crystal Westbrook
901 B Texas Street
Denton, TX 76209
crystal.westbrook@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
5/4/2022 9:35:25 AM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Location: DocuSign
Signer Events
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication(None)
Signature Timestamp
Sent: 5/4/2022 9:47:25 AM
Viewed: 5/4/2022 9:47:51 AM
Signed: 5/4/2022 9:50:22 AM
Completed
Signed by link sent to
crystal.westbrook@cityofdenton.com
Using IP Address: 198.49.140.104
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 5/4/2022 9:50:26 AM
Viewed: 5/4/2022 11 :21 :15 AM
Signed: 5/4/2022 11 :21 :42 AM
Signature Adoption: Pre-selected Style
Signed by link sent to lori.hewell@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 5/4/2022 1 1 :21 :45 AM
Viewed : 5/6/2022 5:30:16 PM
Signed: 5/6/2022 5:32:49 PM
Signature Adoption: Pre-selected Style
Signed by link sent to
marcella.lunn@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Scott Arnold
scott.arnold@kimley-horn .com
Vice President
Kimley-Horn and Associates, Inc.
Security Level: Email, Account Authentication(None)
'DocuSlgned by:1 1,whlDIB5A80061EE4E9
Sent: 5/6/2022 5:32:53 PM
Viewed: 5/8/2022 10:54:25 AM
Signed: 5/1 0/2022 1 :42:55 PM
Signature Adoption: Uploaded Signature Image
Signed by link sent to scott.arnold@kimley-horn.com
Using IP Address: 134.238.171.64
Electronic Record and Signature Disclosure:
DocuSign Envelope ID: 161BA02D-54D7-4D87-9AE14782D04E5641
Signer Events Signature
Accepted: 3/27/2020 10:55:11 AMID: alf38400e5cc4b57-85484dd7e031355d
Timestamp
Stephen D. Gay
stephen.gay@cityofdenton.com
Director
Security Level: Email, Account Authentication(None)
•DocuSigned bHI ,WP. „,9EBFF5858E56492
Sent: 5/10/2022 1 :42:58 PM
Viewed: 5/1 0/2022 3:03:00 PM
Signed: 5/1 0/2022 3:03:37 PM
Signature Adoption: Pre-selected Style
Signed by link sent to
stephen.gay@cityofdenton.com
Using IP Address: 47.186.197.168
Electronic Record and Signature Disclosure:Accepted: 5/10/2022 3:03:00 PMID: 32b4102b-8eld215fo-a5ae-77aef7bbeaab
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Completed Sent: 5/10/2022 3:03:41 PM
Viewed: 6/8/2022 8:31 :58 AM
Signed: 6/8/2022 8:32:04 AMSigned by link sent to
cheyenne.defee@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 6/8/2022 8:32:07 AM
Viewed: 6/8/2022 8:32:30 AM
Signed: 6/8/2022 8:32:34 AM
Signature Adoption: Pre-selected Style
Signed by link sent to
sara.hensley@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication(None)
-DOCu31gn•d brIC
1 Rm4 R&+
,IC5CA8CSE175493.
Sent: 6/8/2022 8:32:38 AM
Viewed: 6/9/2022 3:46:10 PM
Signed: 6/9/2022 3:49:17 PM
Signature Adoption: Pre-selected Style
Signed by link sent to rosa.rios@cityofdenton.com
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Accepted: 6/9/2022 3:46:10 PMID: e343d854-a4c2453941 e4-c2a68260fe33
In Person Signer Events Signature
Status
Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status
Status
Timestamp
Intermediary Delivery Events Timestamp
Certified Delivery Events Status Timestamp
DocuSign Envelope ID: 161BA02D-54D74D87-9AEl-6782D04E5641
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Status Timestamp
Sent: 5/4/2022 9:50:26 AM
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and SIgnature Disclosure:Not Offered via DocuSign
Sent: 5/1 0/2022 3:03:42 PM
Viewed: 5/1 2/2022 4:36:07 PM
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication(None)
ElectronIc Record and Signature Disclosure:Not Offered via DocuSign
Sent: 6/9/2022 3:49:21 PM
David Brown
david.brown@cityofdenton.com
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Accepted: 4/10/2019 2:54:36 PMID: 20238ddf-ccd6-4d52-988f-8c9f3436055e
Sent: 6/9/2022 3:49:22 PM
Viewed: 6/9/2022 3:57:51 PM
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
Status Timestamps
5/4/2022 9:47:25 AM
6/9/2022 3:46:10 PM
6/9/2022 3:49:17 PM
6/9/2022 3:49:22 PM
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
DocuSign Envelope ID: 161BA02D-BID72tD87-9AE14782D04E5641 3 PM
Parties agreed to: Scott Arnold, Stephen D. Gay, Rosa Rios, David Brown
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
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documents are first sent to you. After such time, if you wish for us to send you paper copies of
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DocuSign Envelope ID: 161BA02D-54D7J+D87-9AE14782D04E5641
How to contact City of Denton:
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mlet Explorer 6.0?, Mozilla FireFox 1.0
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c
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roxy connectIon
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DocuSign Envelope ID: 161BA02D-54D74D87-9AE14782D04E5641
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[k>cuSign
Certificate Of Completion
Envelope Id: 161 BA02D54D74D879AE16782D04E5641
Subject: Updated Executed Copy on Contract 7973 – Supply of PVC Conduit, Fittings & AccessorIes
Source Envelope:
Status: Completed
Document Pages: 40
Certificate Pages: 5
AutoNav: Enabled
Signatures: 0
Initials: 0
Envelope Originator:
Crystal Westbrook901 B Texas Street
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Denton, TX 76209
crystal.westbrook@cityofdenton.comIP Address: 198.49.140.104
Record Tracking
Status: Original
6/1 0/2022 4:23:30 PM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Location: DocuSig n
Signer Events
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Timestamp
Sent: 6/10/2022 4:28:18 PM
Viewed: 6/1 0/2022 4:28:28 PM
Signed: 6/1 0/2022 4:30:00 PM
Completed
Signed by link sent to
crystal.westbrook@cityofdenton.com
Using IP Address: 198.49.140.104
Electronic Record and Signature Disclosure:Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Status Timestamp
Sent: 6/10/2022 4:30:02 PM
Nathan Chan
nathan.chan@techline-inc.com
Senior Project Manager
Techline, Inc.
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Accepted: 5/23/2022 1 :42:49 PMID: 8aad6ela-cd54-4bc8-90c0-88adle621230
Sent: 6/1 0/2022 4:30:02 PM
Carbon Copy Events
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:Accepted: 6/9/2022 4:03:09 PMID: 8bea3f6c-8142z119d4e57-3belae21625a
Status Timestamp
Sent: 6/10/2022 4:30:03 PM
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sent: 6/1 0/2022 4:30:03 PM
Viewed: 6/1 0/2022 5:10:49 PM
Dustin Rolfe
dustin.rolfe@cityofdenton.com
Logistics Manager
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:Accepted: 5/23/2022 10:50:32 AMID: c7d 1 257d-d66bJj6ac-9629-836d7f978ef4
Sent: 6/1 0/2022 4:30:03 PM
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
Status Timestamps
6/1 0/2022 4:28:18 PM
6/1 0/2022 4:28:28 PM
6/1 0/2022 4:30:00 PM
6/1 0/2022 4:30:04 PM
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Nathan Chan, Rosa Rios, Dustin Rolfe
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom ofthis document
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices anddisclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow thespeed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent’ form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing @cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems:
Browsers (for SENDERS
Browsers (for SIGNERSy
r
1
mlet Explorer 6.0?, Mozilla FireFox 1.0NetScape 7.2 (or aboveAccess to a valid email account
x
Email
Screen Resolution
Enabled Security Settings
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTFP 1.1 settings viaroxy connection
## These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the ’I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.