22-1410DocuSign Envelope ID: DEIE15FF-BDIA-4DEE-8DC9-C9F0157E6429
ORDINANCE NO. 22-1410
AN ORDINANCE APPROVING A GRADE CROSSING CONSTRUCTION AGREEMENT
(“AGREEMENT”) BY AND BETWEEN THE CITY OF DENTON AND THE KANSAS CITYSOUTHERN RAILROAD COMPANY (“KCSRR“) FOR GRADE CROSsnqGCONSTRUCTION AND WARNING DEVICES RqSTALLATION RELATING TO THE
WEDENING OF SOUTH BONNIE BRAE STREET WITHIN THE RAILROAD RIGHT-OF-
WAY LOCATED AT KCSRR MILEPOST 103.24, WITHIN THE COUNTY AND CITY OFDENTON, TEXAS; AUTHORIZING THE CITY MANAGER, OR THEIR DESIGNEE, TOEXECUTE AND DELIVER THE GRADE CROSSING CONSTRUCTION AGREEMENT:
PROVH)ING FOR THE EXPENDITURE OF FUNDS (THE ESTHVIATE IS $957,602.00); THECITY WILL RECEIVE A FINAL INVOICE UPON COMPLETION OF THE WORK); ANDPROVDING AN EFFECTIVE DATE.
WHEREAS, the existing at-grade crossing of South Bonnie Brae Street with the Kansas City
Southern Railroad Company ("KCSRR") is planned to be reconstructed to accommodate the ultimate
four lane cross-section of the Bonnie Brae Phase 3 Project from Roselawn Drive to IH-35; and
WHEREAS, KCSRR has presented the City with an Agreement for the grade crossing
construction and warning devices installation at approximate railroad Mile Post 103.24 on the
Alliance Subdivision DOT No. 021-709 B, a copy of which i? attached hereto and made a part hereofas Exhibit " A" (the " Agreement"); and
WHEREAS, on March 16, 2021, the City Council approved the Preliminary Engineering
Agreement with Kcsm; Ordinance No. 21-338, for the review of preliminary engineering and
design plans, specifications, and drawings prepared by the City, required by KCSRR, a copy of
which is attached hereto and made a part hereof as Exhibit "C" (the "Prelimi-nary EngineeringAgreement"); and
WHEREAS, the City Council having considered the importance of the Project to the citizens
of Denton and finding that it is in the public's health and safety interest, is of the opinion that itshould approve the Agreement; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The recitals contained in the preamble of this ordinance are herebyincorporated into the body of this ordinance are true and correct.
SECTION 2. The City Manager, or their designee, is hereby authorized to execute
on behalf of the City the Grade Crossing Construction and Agreement with KCSRR, a copy of
which is attached hereto as Exhibit " A’' and made a part hereof for all purposes.
SECTION 3. The City Manager, or their designee, is further authorized to carry out
all obligations and duties of the City as set forth in the Agreement, including but not limited to the
expenditure of funds.
DocuSign Envelope ID: DEIE15FF-BDIA-4DEE-8DC9-C9F0157E6429
SECTION 4. That this ordinance shall become
and approval.
The motion to aPProve this ordinance was
seconded by Brando h (%ue War'bthe following vote [1 - Z :
effective immediately upon its passage
made byThe ordinance was ) d by
Aye
\/
r
P/
Nay Abstain Absent
Gerard Hudspeth, Mayor:
Vicki Byrd, District 1 :
Brian Beck, District 2:
Jesse Davis, District 3 :
Alison Maguire, District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
1/
1/
1/
1/
PASSED AND APPROVED this the J& day of 2022
*~.. dg@
ATTEST
ROSA RIOS CITY SECRETARY9
:je! ; !!+:z?/I IPaPdIPO+an
B1
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
2
DocuSign Envelope ID: DEIE15FF-BDIA-4DEE-8DC9-C9F0157E6429 FACE ESTIMATE
Date: 07/26/21
Applicant: City of DentonLocatIon: Denton. TxDot #: 021709B
Asset #: 950050.01
EXHIBIT A
Mile Post:Road Name:103.24 - Alliance SubBonnie Brae Road
Project Summary:
Install (1 ea) 227.5' concrete crossing, new filter fabric, new ballast, new drainage pipes and extension of existing hardpan for the crossingrehabIlitatIon
All items may or may not be used. If not, the final billing will reflect actual quantities.
THIS IS AN ESTIMATE OF COST, THE INDIVIUAL PRICES AND FINAL BILL MAY VARY, BUTTHE FINAL BILLING WILL REFLECT ACTUAL
estimate includes 195' new crossing surface for road widening project as well as two sidewalks (sidewalks crossing surface will be 16.25'each)
DOC url
Estimated Project Cost
Grading - Suk>grade Preparation
(1) Materials
60 Net Tons - Asphalt for Filler
$100.00 per Net Ton
400 Net Tons - 12" Asphalt Subbase for extension
$100.00 per Net Ton
625 Net Tons - Ballast Material
$95.00 per Net Ton
Total Materials Cost
$501 ,102
$6,000
$40,000
$59,375
$105,375
(2) Contractor Labor and Equipment
120 Hours - 2 Trackhoes with Operators$125.00 per Hour
120 Hours - Dump Truck with Operator$85.00 per Hour
120 Hours - Dozer with Operator$90.00 per Hour
60 Hours - Asphalt Steel VWleel Roller$75.00 per Hour
60 Hours - Saw Cut Machine
$75.00 per Hour
336 Man Hours - Miscellaneous Labor
$30.00 per Hour
72 Man Hours - Flagging ( Rail Pro)$80.00 per Hour
60 Man Hours - Contract Recordkeeping & Completion Reports$50.00 per Hour
2 Traffic Control Plan, Barricades, and Detouring$10,000,00 estimated
1500 Haul 80' Track Panel
$12,00 estimated
1000 Mobilization in & Out
$32.00 estimated
2 Disposal of spoils$7,500.00 estimated
$30,000
$10,200
$10,800
$4,500
$4,500
$10,080
$5,760
$3,000
$20,000
$18,000
$32,000
$15,000
Total Contractor Cost $163,840
DocuSign Envelope ID: DEIE15FF-BDIA4DEE-8DC9-C9F0157E6429Crossinq and Trackwork
(1) Materials
227.5 L.F. - Prefabricated Concrete Crossing Panel for 1361b Rail$175.00 perl.F.
I
5 Ea. - 80' 136# Prefabricated Track Panel 10' Oak Ties on 19 1/2" centers
$14,250.00 Ea.
$39,813
$71 ,250
2 Ea - Transition Rail 136RE/1 15 3/16 HL LH 20’ with 1/4" head loss
$1,600.00 ea
2 Ea - Transition Rail 136RE/1 15 3/16 HL RH 20’ with 1/4" head loss$1,600.00 ea
16 Ea. - Plasma Welds
$400.00
10 Ea. - Oak Ties$39.45 Ea.
40 Ea. - New 136 Tie Plates$10.50 Ea.
150 Ea. - Track Spikes$0.45 Ea.
$3,200
$3,200
$6,400
$395
$420
$68
6000 Sq. Ft. - Filter Fabric
$0.25 per Sq. Ft.
5 % Freight and Handling of Materials
6 % State and Use Tax on Materials
$1 ,500
$6,312
$7,575
Total Materials Cost $140,133
(2) Labor
60 Project Management$60.00 per Hour
336 Man Hours to Remove Existing Crossing$40.00 per Man Hour
336 Man Hours to Reconstruct Track
$40.00 per Man Hour
336 Man Hours to Install New Crossing$40.00 per Man Hour
$3,600
$ 13,440
$13,440
$13,440
$4,634
$8,042
$12,978
$947
$5,490
10.55 % Vacation and Holidays
18.31 % Health and Welfare
26.73 % Railroad Retirement and Unemployment
1.95 % Supplemental Pension
12.5 % Railroad Public Liability Insurance
Total Labor Cost $76,010
(3) Equipment
3 Days - 2 Heavy Duty Drills
$25.00 per Day
3 Days - 2 Impact Wrenches
$25.00 per Day
3 Days - 2 Air Compressors
$65.00 per Day
4 Day - Automatic Tamper with Operator$1,149.00 per Day
4 Day - Ballast Regulator with Operator
$520.00 per Day
120 Hours - Section Truck with Rail Units
$150
$150
$390
$4,596
$2,080
DocuSign Envelope ID: DEIE15FF-BDIA-4DEE-8DC9-C9F0157E6429$25.33 per Hour
120 Hours - Roadmaster Truck with Rail Units
$12.61 per Hour
60 Hours - Welding Truck with Rail Units$63.75 per Hour
$3,040
$1,513
$3,825
Total Equipment Cost $15,744
Estimated total proiecmiT m:Do
DocuSign Envelope ID: DEIE15FF-BDIA4DEE-8DC9-C9F0157E6429
KANSAS CITY SOUTHERN RAILWAY COMPANY EXHIBIT B
GRADE CROSSING WARNING DEVICESSIGNAL PROJECT ESTIMATE OF COST
ESTIMATE IS DEFINED AS: TO PRODUCE A STATEMENT OF APPROXIMATE COST DATE 8/4/21
PROPOSED TO INSTALL FOUR NEW FLASHER SIGNALS WITH GATES AND INSTALL A NEW 6’ x 8’Project Description & Location.. .
TRACKS WITH BONNIE BRAE STREET IN DENTON, TX
STEEL BUNGALOW WITH CONSTANT WARNING TIME UNIT AT THE CROSSING OF KCS RAILWAY
bates Identification . . .CITY PROJECT # 880006SOUTH BONNIE BRAE STREETDOT NO. 021709BDENTONDENTON COUNTY
MMaMechanism ...
SIGNAL PROJECT
a Gon...DWG NO. SD-26-2-103.24DOT NO. 021709BMILE POST 103.24ASSET #950049MIDWEST DIVISIONALLIANCE SUBDIVISION
6’ x 8’ STEEL BUNGALOW, with Event Recording Unit, with Constant Warning DevIceand Program required to control warning devices as shown, Chargers & Battery necs,
hIGHER & GATE SIGNALS, with 12” LED Lights, All Aluminum Gate Arms, LED Gate
Lights, Signs, Bells, with any side lights as per State Specifications.
iM GROUND MATERIAL, Foundations, Underground Wire & Cable, Guard Rails
Shunt Boxes at approaches, Track Connectors, Bond Wires, wiring materials, etc,
bhaaRt Charges, Siemens Col
MATERIAL Description & Pricing Info.. .TOTAL
$ 77,000.00
$ 49,000.00
$ 51 ,500.00
$ 15,000.00
FiRM; iIi;IN Meter Pole, boring pipe, etc
wall, culvert, etc.Directional Boring with 4“ PVC Pipe as determined Railroad , retain $ 30,000.00
MATERIAL RELEASED none
SEE KCSR LAYOUT PLAN... DWG NO SD-26-2-103.24A-BI MATERIAL TOTAL =$ 222,500.00
TOTALLABOR & ADDITIVES, Equipment, Engineering
KCS LABOR with Additives, all Signal Dept. Personnel required for Administration, Supervision 28dand for Field Installation, testing and cut-over as directed by the SIgnal E llneer
E(MMml-xFo nCkUD Trucks, Backhoes, Boom Trucks, etc,
KCS PERSONAL EXPENSES, for all Signal Dept Personnel
CONSTRUCTION ENGINEERING, for Layout Plans & Estimate, Quote Plans, Material ListsShop Wiring, Field Construction Plans, & Final As-Built Plans as directed by the RR (JaKay)
$ 123,760.00
$ 39,130.00
$ 19,110.00
$ 30,000.00
$ 6,000.00mNTING, Project Cost Tracking System through the life of the project,!rationCompletion ReI
UTILITY COORDINATION, arrangements for new electrical service, relocation of utilitiesthe RR (JaKay)arrange for rock & fill material, project coordination as directed
TRACK MATERIAL FIELD INSTALLATION CONTRACTOR, to provide equipment & personnelas required to install all insulated track materials needed
$ 8,000.00
$ 8,000.00
THIS ESTIMATE IS LIMITED TO 180 DAYS FROM DATE OF ISSUANCE, KCS SHALL AUTHORIZE IT’S USE THEREAFrER LABOR TOTAL =$ 234,000.00
TO INSTALL FLASHERS & GATES AT
BONNIE BRAE STREET IN DENTON, TX $ 456,500.00
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DocuSign Envelope ID: DEIE15FF-BDIA4DEE-8DC9-C9F0157E6429
GRADE CROSSING CONSTRUCTION AGREEMENT
This AGREEMENT is entered into this day of 2022 by and
between THE KANSAS CITY SOUTHERN RAILWAY COMPANY,(herein sometimes called“KCS"), a Missouri corporation to be addressed at P.O. Box 219335, Kansas City, MO
64121-9335, and CITY OF DENTON, TEXAS, (herein sometimes called "City"), to beaddressed at 215 E McKinney Street, Denton, TX 76201 (KCS and City each being
sometimes referred to herein individually as a “Party” and sometimes being referred to herein
together as the “Parties”).
WHEREAS, South Bonnie Brae Street in Denton, Texas, is being widened from a two
lane thoroughfare to a four lane divided thoroughfare; and
WHEREAS, said widening shall cross KCS’s tracks at approximate railroad Mile Post
103.24 on the Alliance Subdivision DOT No. 021-709 B; and
WHEREAS, City desires to provide for the reconstruction of the at-grade highway-rail
crossing where the said South Bonnie Brae Street extension crosses KCS’s track; and
WHEREAS, KCS has agreed to perform the work necessary for such reconstruction, but
only as subject to the following terms and conditions of this Agreement.
NOW, THEREFORE, the Parties agree as follows:
1. KCS shall provide the necessary materials and labor to perform the necessaryconstruction of the grade crossing surfaces from end of tie to end of tie for the Crossing. KCS’s
estimate of the costs required to perform said work is attached hereto as Exhibit A. The Parties
acknowledge that Exhibit A is only an estimate, and that the City shall be responsible for the
actual cost of the labor, material and other expenses incurred by KCS for the grade crossing
surface construction, determined according to the methodology shown in Exhibit A, whethersuch actual cost is more or less than shown on Exhibit A.
2. KCS shall provide the necessary materials and labor to construct the grade crossing
warning devices for the Crossing. KCS’s estimate of the costs required to perform said work isattached hereto as Exhibit B. The Parties acknowledge that Exhibit B is only an estimate, and
that the City shall be responsible for the actual cost of the labor, material and other expenses
incurred by KCS for the grade crossing warning device construction shown on Exhibit B,
determined according to the methodology shown in Exhibit B, whether such actual cost is moreor less than shown on Exhibit B.
3. Prior to KCS performing any work on this project, City will deposit with KCS NINEHUNDRED FIFTY-SEVEN THOUSAND, SIX HUNDRED AND TWO DOLLARS
($957,602.00) to cover the estimated cost to procure and install the grade crossing surface and
grade crossing warning devices, including estimated transportation, shipping and handling costsfor the same (the “associated costs”). KCS shall be under no obligation to provide any materials
or perform any labor until the City’s deposit has been received and cleared KCS’s bank.
4. City shall furnish KCS documentation of Federal Funds - particularly funds appropriated
under 23 U.S.C. Section 130 - if any, being used to compensate KCS for the project.
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DocuSign Envelope ID: DEIE15FF-BDIA4DEE-8DC9-C9F0157E6429
5. Upon completion of the installation of the grade crossing surface and grade crossing
warning devices, KCS shall determine the actual cost of the crossing surface and grade crossing
warning devices, including associated costs. If that actual cost and associated costs together
exceed $957,602.00, KCS shall invoice the City for the additional amount by which the actual
costs together with associated costs exceed $957,602.00. 1f KCS issues such an invoice to theCity, the City shall pay such invoice within sixty (60) days. If the actual cost of the project,
together with associated costs, is less than $957,602.00, KCS shall determine the actual cost andassociated costs of the project and advise the City thereof, and shall within sixty (60) days
thereafter issue a refund to the City of the difference between the actual cost-plus associated
costs and the estimated cost of $957,602.00.
6. City, at its sole cost and expense, shall provide all necessary materials and labor to
construct the portions of the roadway surface outside the ends of ties. City will install the road
approaches, drainage, pavement markings and arrange for disposal of the spoil (if any), cause the
roadway to remain closed to all vehicular and truck traffic during construction, arrange for all
construction and warning signs and barricades, and be responsible for any required notification of
the public. In doing such work, the City shall enhance or, at a minimum, shall not impair or reduce
the existing drainage of water away from the track.
7. City shall furnish KCS with a certified copy of a resolution or ordinance adopted by the
governing body of City of Denton, Texas authorizing the Mayor or City Manager to execute this
Agreement on behalf of City.
8. City shall be responsible for providing and paying for all traffic and pedestrian control
(including but not limited to barriers and flagmen) required during the project, all in accordance
with the Manual on Uniform Traffic Control Devices and other applicable safety standards,
including KCS’s. Whenever City’s contractor or its personnel or equipment are within twenty-five
feet (25’) of KCS’s track, their activities shall be attended by a KCS-approved railroad flagman,
hired and paid by the City. The City’s contractor and its personnel and equipment shall clear the
KCS track when so instructed by the railroad flagman. City and its contractors performing any
work within KCS’s right of way shall carry appropriate insurance which is sufficient, in the City’s
reasonable opinion, to fully compensate for any injury to or death of any person or for any damage
to property occurring while City or its contractors are performing any work within KCS’s right ofway. City shall apply for a Right of Entry (ROE) (including payment of applicable costs) prior tothe City performing any of its work within 25 feet of the nearest rail. Information and ROE
application can be obtained by contacting:
Denise Case
Jones Lang LaSalle Americas, Inc.
(817) 230-2614 – Office
Denise.case@am.j 11.com
4200 Buckingham Road I Suite 1 10
Fort Worth, TX 76 155
9. Upon completion of the work, the crossing surface, signal, flasher and gate will thereafter be
maintained by KCS throughout their useful life.
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DocuSign Envelope ID: DEIE15FF-BDIA-4DEE-8DC9-C9F0157E6429
10. The City, with the cooperation of KCS, will be responsible for obtaining any required
governmental authorizations, including approval of the Texas Department of Transportation. Allwork will be done in accordance with the Manual on Uniform Traffic Control Devices.
11. The City acknowledges the KCS’s agreement herein and cooperation with the City’s
effort to extend Bonnie Brae Road is based on the circumstances of this crossing, and is without
prejudice to KCS’s right to object and to oppose other expansion of or creation of other at-grade
crosslrlgs.
12. KCS and the City shall abide by the requirements of 41 CFR §§ 60-1.4(a),60-300.5(a) and 60-741.5(a) and 29 CFR Section Part 471, Appendix A to Subpart A,if applicable. These regulations prohibit discrimination against qualified individuals basedon their status as protected veterans or individuals with disabilities, and
prohibit discrimination against all individuals based on their race, color, religion, sex, ornational origin. Moreover, these regulations require that covered primecontractors and subcontractors take affirmative action to employ and advance inemployment individuals without regard to race, color, religion, sex, national origin,
protected veteran status or disability.
IN WITNESS WHEREOF, the Parties hereto have caused this agreement to be executed in
duplicate the day and year first above written.
THE KANSAS CITY SOUTHERN RAILWAY COMPANY
\11111111
Name:
Title. VP & ChIef Engineer
Date. 6/14/2022 1 9:06 AM PDT
CITY OF DENTON, TEXAS
Sara Hensley
City Manager
215 E. McKinneyDenton, Texas 76201
THIS AGREEMENT HAS BEEN BOTH
REVIEWED AND APPROVED as to financial
and operational obligations and business terms.
ATTEST:
ROSA RIOS, CITY SECRETARY 3B98%:PI)iviney, P.E
By:La Director of Capital Projects-City EngineerTITLE
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATrORNEY Capital ProjectsDEPARTMENT
[q=$iF Jy SW Page 3 of 3