22-1605ORDINANCE NO. 22-1605
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE ANINTERLOCAL COOPERATIVE PURCHASING AGREEMENT WITH THE CITY OFWAXAHACHIE, UNDER THE TEXAS GOVERNMENT CODE, SECTION 791.001, TOAUTHORIZE THE CITY OF WAXAHACHIE AND CITY OF DENTON TO UTILIZE EACHENTITIES’ SOLICITED CONTRACTS FOR THE PURCFLASING OF VARIOUS GOODSAND SERVICES; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND
DECLARING AN EFFECTIVE DATE (FILE 8057 – AWARD AN INTERLOCALCOOPERATIVE PURCHASING AGREEMENT WITH THE CITY OF WAXAFLACHIE).
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Manager, or their designee, is hereby authorized to execute the
Interlocal Cooperative Purchasing Agreement with the City of Waxahachie under Section
791.001 of the Texas Government Code, a copy of which is attached hereto and incorporated by
reference herein (the “Agreement”).
SECTION 2. The City Manager, or their designee, is authorized to expend funds
pursuant to the Agreement for the purchase of various goods and services.
SECTION 3. The City Council of the City of Denton hereby expressly delegates the
authority to take any actions that may be required or permitted to be perfomned by the City of
Denton under this ordinance to the City Manager of the City of Denton, or their designee.
SECTION 4. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was made by aSSe aW tS and
seconded by $fM &a . This ordinance was passed and approved by thefollowing vote LI -
Aye
b/F
U/
b/
/
P/
1/
Nay Abstain Absent
Mayor Gerard Hudspeth:Vicki Byrd, District 1 :Brian Beck. District 2:Jesse Davis. District 3 :
Alison Maguire, District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
PASSED AND APPROVED this the Aya,DSl 2022
£zka„„-
ATTEST:
ROSA RIOS, CITY SECRETARY
L\\\r 111111
BasO+alV
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by MarcellaLunn
DN: cn=Marcella Lunn. o.
A
denton.com, c=USDate: 2022.07.28 18:50:35
-05'OO'
iNfo::iS:Tr:r:SET,n£„@dty,fBY, \NfLVtllnl
DocuSign Envelope ID: F4AC464B-B848N£t60A-AC06-1 E1 134562164
DENTON
Docusign City Council Transmittal Coversheet
8057IA
File Name I city of waxahach1 e
Purchasing Contact CrYsta1 Westbr'ok
City C,„,iI T„g,t D,t, AUGUST 16’ 2022
Piggy Back Option
Contract Expiration
Ordinance
Not Applicab1 e
N/A
22-1605
DocuSign Envelope ID: F4AC464B-B&48460A-AC06-IEI 134562164
INTERLOCAL COOPERATIVE PURCHASING AGREEMENT
BETWEEN CITY OF WAXAHACHIE AND CITY OF DEMON, TEXAS
STATE OF TEXAS
COUNTY OF DENTON
THIS INTERLOCAL COOPERATIVE PURCHASING AGREEMENT (the “Agnement”) is
made on the 18th day of July, 2022, between the City of Denton, and City ofWaxahachie; jointly
referred to herein as “parties” and each separately as a “party.”
WHEREAS, each party is authorized by Chapter 791 of the Texas Government Code (the
“Interlocal Cooperation Act”), to enter into joint contracts and agreements for the performance of
governmental functions and services including administrative functions normally associated with
the operation of government such as purchasing necessary materials and supplies;
WHEREAS, Section 271.102 of the Texas Local Government Code authorizes a local government
to participate in a cooperative purchasing program with another local government or a local
cooperative organization;
WHEREAS, the parties recognize that participation in this cooperative purchasing program will
be highly beneficial to the taxpayers of the parties through anticipated savings to be realized;
WHEREAS, the parties cannot normally obtain the best possible purchase price for materials and
supplies acting individually and without cooperation;
WHEREAS, it is deemed in the best interest of all parties that said governments enter into a
mutually satisfactory agreement for the purchase of certain materials and supplies; and
WHEREAS, the parties, in performing governmental functions or in paying for the performance
of governmental functions hereunder, shall make that performance or those payments from current
revenues legally available to that party;
NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants and conditions
contained herein and pursuant to the authority permitted under the Interlocal Cooperation Act,promise and agree as follows:
1.
Purpose
A. The purpose of this Agreement is to establish a cooperative purchasing program between the
parties, which will allow each party to purchase goods and services under each other’s
competitively bid contracts pursuant to Subchapter F, Chapter 271 of the Texas LocalGovernment Code.
DocuSign Envelope ID: F4AC4@IB-B848460A-AC06-1 E1 134562164
11.
Duration of Agreement
A. This Agreement shall be in full force and effect from the date it is duly executed by all parties
until terminated by either party to this Agreement. Any party may modify and/or terminate
this Agreement in accordance with the following terms and conditions:
•The terms and conditions of this Agreement may be modified upon the mutual
consent of all parties. Mutual consent will be demonstrated by approval of the
governing body of each party hereto. No modification to this Agreement shall be
effective and binding unless and until it is reduced to writing and signed by duly
authorized representatives of all parties.
•This Agreement may be terminated at any time by either party, with or without
cause, upon thirty days’ written notice to the other party. Unless otherwise
specified, written notice shall be deemed to have been duly served if delivered in
person, sent (i) as an attachment to an email, (ii) by fax with a successful send
confirmation, or (iii) by certified mail to the address as listed herein:
City of Denton:Procurement Division
AHn: Purchasing Manager
City of Denton901 B Texas Street
Denton, TX 76209
Phone: 940-349-7100
Fax: 940-293-1837
purchasing@cityofdenton.com
City of Waxahachie:Procurement Division
Ann: Purchasing Manager
City of Waxahachie
401 S. RogersWaxahachie, TX 75 168
469-3094 1 76
Jewelie.ramos@waxahachie.com
111.
Relationship of Parties
A It is agreed that the parties, in receiving products and/or services specified in this Agreement,
shall each act as an independent purchaser and shall have control of its needs and the way any
such products and/or services are acquired. Neither party is an agent, employee or joint
enterprise of the other, and each party is responsible for its own actions, forbearance,
negligence and deeds, and for those of its agents or employees, in conjunction with the
2
DocuSign Envelope ID: F4AO+@+B-B&+8460A-AC06-1 E1134562164
utilization and/or cooperative solicitation of any supplier agreement obtained in accordancewith Texas law.
B. The parties shall notify, using the notice procedures set forth in Section II.A, all participating
entities of available contracts to include terms of contract, commodity cost, contact names and
addresses, and shall keep participating parties informed of all changes to the list of contracts
available for cooperative purchasing.
C. Each party shall ensure that all applicable laws and ordinances have been satisfied with respect
to any action taken by such party pursuant to this Agreement.
D. Nothing in this Agreement shall prevent any participating party from accepting and awarding
bids for commodities subject to this Agreement individually and on its own behalf.
E. Purchasing Agent or their designee, is the official representative to act for the City of Denton
in all matters relating to this Agreement.
F. Purchasing Manager or their designee, is the official representative to act for City of
Waxahachie in all matters relating to this Agreement.
IV.
Purchase of Goods and Services
A. All products and services shall be procured in accordance with all appropriate procedures
governing competitive bids and competitive proposals, as required by the laws of the State ofTexas
B. The parties will be able to purchase from those contracts established by the other party where
notice has been given in the bid specifications and the successful bidder has accepted terms
for cooperative purchasing agreements for local governments.
C. The parties hereto agree that the ordering of products and services through this Agreement
shall be their individual responsibility and that the successful bidder or bidders shall bill each
party directly or, if deemed advantageous by the parties, to both parties.
D. The parties agree to pay successful bidders directly for all products or services received from
curTent revenues available for such purchase. Each party shall be liable to the successful bidder
only for products and services ordered by and received by such party and shall not, by dIe
execution of this Agreement, assume any additional liability.
E. The parties do not warrant and are not responsible for the quality or delivery ofproducb orservices from the successful bidder. The participating parties shall receive all warranties
provided by the successful bidder for the products or services purchased.
3
DocuSign Envelope ID: F4AC464B-B848460A-AC06-IE1134562164
F. If any dispute arises between individual parties and a successful bidder, such dispute shall be
handled by and between the participating party’s governmental body and the bidder.
V
Liability and Immunity Provisions
A.It is understood and agreed between the parties that each party hereto shall be responsible for
its own and its employees’ acts of negligence in connection with this Agreement. Neither
party shall be responsible for any negligent act or omission of the other party or its employees
in connection with this Agreement. It is specifically agreed that, as between the parties, each
party to this Agreement shall be individually and respectively responsible for responding to,
dealing with, insuring against, defending, and otherwise handling and managing liability and
potential liability of itself and its employees pursuant to this Agreement.
B.Notwithstanding the foregoing, each party hereto reserves and expressly does not waive any
immunity or defense available at law or in equity, including governmental immunity, for any
claim or cause of action whatsoever that may arise or result from the services provided and/or
any circumstances arising under this Agreement. These provisions are solely for the benefit
of the parties hereto and are not for the benefit of any person or entity not a party hereto; this
Agreement shall not be interpreted nor construed to give any claim or cause of action to any
third party. Neither party shall be held legally liable for any claim or cause of action arising
pursuant to or out of the services provided under this Agreement, except as specifically
provided by law. Where injury or property damages results from the joint or concurrent
negligence of both parties, liability, if any, shall be shared by each party based on comparative
responsibility in accordance with the applicable laws of the State of Texas, sut8ect to all
defenses available to them, including governmental immunity.
C.This Agreement is expressly made subject to the parties’ governmental immunity under the
Texas Civil Practice and Remedies Code and all applicable federal, state, and local laws, rules,
regulations, ordinances, and policies. Nothing in this Agreement shall be deemed to waive,
modify, or amend any legal defense available at law or in equity to either party or to create
any legal rights or claim on behalf of any third party. Neither party waive, modify, or alter,
to any extent whatsoever, the availability of the defense of governmental immunity under the
laws of the State of Texas.
VI.
Miscellaneous
A. Each party has the full power and authority to enter into and perform this Agreement and the
person signing this Agreement on behalf of each party has been properly authorized and
empowered to enter into this Agnernent. The persons executing this Agreement hereby
represent that they have authorization to sign on behalf of their respective party.
B. In the event any one or more of the provisions contained in this Agreement shall be held, for
any reason, to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality,
4
DocuSign Envelope ID: F4AGi@IB-B848J160A-AC06-IE1134562164
or unenforceability shall not affect the other provisions and the Agreement shall be construed
as if such invalid, illegal, or unenforceable provision had never been contained in this
Agreement.
C. This Agreement shall be binding upon the parties hereto, their successors, heirs, personal
representatives, and assigns. Neither party will assign or transfer an interest in this Agreement
without the prior written consent of the other party.
D. By entering into this Agreement, the parties do not create any obligations, express or implied,
other than those set forth herein, and this Agreement shall not create any rights in, or claims
by, third parties who are not signatories to this Agreement.
E. This Agreement shall be interpreted in accordance with the laws of the State of Texas and
venue of any cause of action concerning this Agreement shall be in a court of competent
jurisdiction sitting in Denton County, Texas.
F.This Agreement, together with any referenced exhibits and attachments, constitutes the entire
agreement between the parties hereto, and any prior agreement, assertion, statement,
understanding, or other commitment occurring during the term of this Agreement, or
subsequent thereto, has no legal force or effect whatsoever, unless properly executed in writing
in accordance with Section 11. A, and if appropriate, recorded as an amendment of this
Agreement.
G.Failure of any party, at any time, to enforce a provision of this Agreement, shall in no way
constitute a waiver of that provision nor in any way affect the validity of this Agreement or the
right of either party thereafter to enforce each provision hereof. No term of this Agreement
shall be deemed waived or any breach excused unless the waiver shall be in writing and signed
by the party claimed to have waived. Furthermore, any consent to or waiver of a breach will
not constitute consent to or waiver or excuse of any other different or subsequent breach.
H. This Agreement may be executed in any number of counterparts, each of which shall be
deemed an original and constitute one and the same instrument.
I. Each party agrees that this Agreement and any other documents to be delivered in connection
herewith may be electronically signed, and that any electronic signatures appearing on this
Agreement or such other documents are the same as handwritten signatures for the purposes
of validity, enforceability, and admissibility.
[Signature Page to FollowI
5
DocuSign Envelope ID: F4AC464B-B848J+60A-AC06-IE1134562164
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their
authorized officers thereon the day and the year first above written.
CITY OF WAXAHACFIIE
MICHAEL scoTr CITY OF DENTON, TEXASSARA HENSLEY
4fAk£08/16/2022
rITY'i4ANXd'ER
ATrEST:
AMBER VILLARREAL,CITY SECRETARY
ATIEST:
ROSA RIOS, CITY SECRBrARY
BY:&dEnIM
APPROVED AS TO LEGAL FORM:ROBERT BROWN, CITY ATrORNEY APPROVED AS TO LEGAL FORM:
MACK RErNWAND. CITY ATrORNEY„ Mr Ph-Bx!br e
Signature Page to Interlocat Cooperative PwcIIasing Agreement
DocuSign
Certificate Of Completion
Envelope Id: F4AC464BB&18460AAC061EI 134562164
Subject: Please DocuSign: City Council Contract 8057 Interlocal City of Waxahachie
Source Envelope:
Document Pages: 7
Status: Completed
Signatures: 3
Initials: 1
Envelope Originator:
Lori Hewell
901B Texas Street
Denton, TX 76209
lori.hewell@cityofdenton.com
IP Address: 198.49.140.104
Certificate Pages: 6
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Record Tracking
Status: Original
7/26/2022 2:10:55 PM
Holder Lori Hewell
lori.hewell@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Sent: 7/26/2022 2:13:04 PM
Viewed: 7/26/2022 2:13:11 PM
Signed: 7/26/2022 2:13:39 PM
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Completed
Using IP Address: 198.49.140.104
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 7/26/2022 2:13:40 PM
Viewed: 7/26/2022 2:18:25 PM
Signed: 7/26/2022 2:18:30 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication(None)
p I)(HA$APnd bF
IALartdh®A,
.4B070831B4AA438...
Sent: 7/26/2022 2:18:32 PM
Viewed: 7/28/2022 3:M:34 PM
Signed: 7/28/2022 3:55:34 PM
Signature Adoption: Pre-selected Style
Using IP Address: 47.24.6.135
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Completed Sent: 7/28/2022 3:55:37 PM
Viewed: 8/1 7/2022 8:34:34 AM
Signed: 8/1 7/2022 8:38:25 AMUsing IP Address: 198.49.140.10
Signer Events
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication(None)
Signature Timestamp
Sent: 8/17/2022 8:38:27 AM
Viewed: 8/17/2022 8:41 :35 AM
Signed: 8/1 7/2022 8:41 :41 AM
• D•e118O•d br1 hH++&r
,523808200270423
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication(None)
D8nBOdbrI Ren&H
ICSCA8C5E17$493..
Sent: 8/17/2022 8:41 :42 AM
Viewed: 8/17/2022 1 :21 :32 PM
Signed: 8/1 7/2022 1 :21 :58 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Accepted: 8/1 7/2022 1 :21 :32 PMID: 15e5869e-0e00Jlddf-bc75-8eOb3b9875fb
In Person Signer Events Signature
Status
Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status
Status
Timestamp
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
ElectronIc Record and Signature Disclosure:Not Offered via DocuSign
Timestamp
Sent: 7/26/2022 2:13:40 PM
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 7/28/2022 3:55:36 PM
Viewed: 7/28/2022 4:06:02 PM
City Secretary Office
citysecretary@cityofdenton,corn
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 8/17/2022 1 :22:00 PM
Viewed: 8/1 7/2022 3:13:08 PM
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
Status Timestamps
7/26/2022 2:13:04 PM
8/1 7/2022 1 :21 :32 PM
8/1 7/2022 1 :21 :58 PM
8/1 7/2022 1 :22:00 PM
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Rosa Rios
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