8 - 19-1441 - Superseding 18-1377 - Adopted July 16, 2019S:\Legal\Our Documents\Resolutions\19\Exhibit 2-Handbook Boards-TOMA revised Resolution-SN EDITS-CLEAN.docx
RESOLUTION NO. 19-1441
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DENTON SUPERSEDING
RESOLUTION 18-1377 REGARDING THE DENTON HANDBOOK FOR BOARDS,
COMMISSIONS, AND COUNCIL COMMITTEES, TO CORRECT A PRIOR CLERICAL
ERROR IN RESOLUTION 18-1377, WHICH WAS PREVIOUSLY ADOPTED BY CITY
COUNCIL TO CLARIFY WHICH SECTIONS OF THE DENTON HANDBOOK FOR
BOARDS, COMMISSIONS AND COUNCIL COMMITTEES ARE APPLICABLE TO
CITIZEN BOARDS, COMMISSIONS, COMMITTEES, TASK FORCES AND AD HOC
COMMITTEES; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the Denton Handbook for Boards, Commissions, and Council Committees
provides operational and procedural requirements for boards, commissions, and committees; and
WHEREAS, City Council previously adopted Resolution 18-1377 on August 28, 2018, to
further clarify Resolution 2015-023 regarding whether provisions such as the Texas Open
Meetings Act, apply to citizen boards, commissions, and committees, as well as citizen task forces,
and ad hoc boards, commissions, and committees; and
WHEREAS, City Council adopted Resolution 18-1377 on August 28, 2018, after which
the wrong version of that resolution was inadvertently presented for execution by the Mayor of the
City of Denton; and
WHEREAS, the City Council finds it is in the best interest of the City of Denton to correct
the error in Resolution 18-1377 to reflect the true intent of Council and to provide clarification for
citizens of Denton regarding the business of the City government; and
WHEREAS, the City Council finds the following Resolution reasonable, necessary and
compliant with the intent of the City Council in drafting the Denton Handbook for Boards,
Commissions and Committees; NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON, HEREBY RESOLVES:
SECTION 1. The findings and recitations contained in the preamble of this Resolution
are incorporated herein by reference.
SECTION 2. That the Introduction Section as it appears on page 7 of Resolution 2015-
023 is hereby amended to read as follows:
INTRODUCTION
Congratulations on your appointment to one of our City's boards, commissions or
City Council committees! Boards and commissions are essential to the successful
function of City government, and your contributions will help shape the future of
Denton. You will be studying and recommending policy application on a variety
of issues vital to the City's future. The basic duty of each board is to apply City
policy as expressed in the City Charter, its Code of Ordinances, and through
Council directives to individual circumstances and issues placed before the board.
Should a policy or directive require clarification, the board should request such
from the Council.
The handbook is designed to assist you in your service. It consolidates provisions
of the City Charter, Code of Ordinances, and other regulations into one place to
assist you as a board member. It will provide a general introduction to topics and
processes that directly affect members of boards. Discussion in the handbook
applies to all City Council appointed citizen boards, commissions, and committees,
including citizen task forces, ad hoc boards, commissions, and committees, and all
City Council committees, unless stated otherwise. Throughout the document,
reference to "boards" should be interpreted to mean all City Council appointed
citizen boards, commissions, and committees, including citizen task forces, ad hoc
boards, commissions, and committees, as well as all City Council committees,
unless stated otherwise. Keep in mind, not all the provisions will apply equally to
every board. In cases of legal liability, for example, members of some boards may
be more susceptible than members of other boards. The staff liaison assigned to
your board will be able to provide you with more information on the specific duties
and responsibilities of the particular board and its members. Additionally, due to
the unique nature of citizen boards, commissions, and committees, citizen task
forces, and ad hoc boards, commissions, and committees, a section providing
additional guidance has been included under Membership Information in the
handbook. While no one document could adequately cover all aspects of serving
on a board, the handbook has been designed as a basic reference point from which
a board member can build an extensive knowledge of his/her responsibilities to the
citizenry of Denton. The handbook has been adopted by resolution of the City
Council and will be updated from time to time. If any provision of the handbook
is in conflict with any Code or Ordinance of the City, then such Code or Ordinance
shall prevail.
The City Secretary, City Attorney, and staff liaisons are available as resources to
all boards. Any requests for assistance shall be coordinated through the staff liaison
assigned to the board on which you serve.
Thank you for your interest in serving your community. Your efforts will make
Denton a better place to live and work.
SECTION 3. That the Membership Information Section as it appears on page 14 of
Resolution 2015-023 is hereby amended as follows:
MEMBERSHIP INFORMATION
Advisors, Subcommittees, and Ad Hoc Boards, Commissions, and
Committees
No City Board shall appoint persons outside its membership as
advisors or to subcommittees, ad hoc boards, commissions, and
committees or other accessory entities without prior approval of the
City Council.
The following provisions of the handbook are not applicable to
Citizen Task Forces, Ad Hoc Boards, Commissions, and
Committees:
a. Service Limitations
b. Oath of Office
c. Orientation and Training
d. Penalties and Remedies for TOMA Violations
SECTION 4. Resolution 18-377, and all previous resolutions and orders, or parts of
resolutions or orders, in force when the provisions of this Resolution became effective which are
inconsistent or in conflict with the terms or provisions contained in this Resolution are hereby
superseded to the extent of any such conflict.
SECTION 5. This Resolution shall become effective immediately upon its passage and
approval.
The motion to approve this Resolution was made by 0 'i7 IC_.9llL and
S the Resolution was passed and approvedsecondedby456e
by the following vote
Aye Nay Abstain Absent
Chris Watts, Mayor:
Gerard Hudspeth, District 1:
Keely G. Briggs, District 2:
Jesse Davis, District 3:
John Ryan, District 4:
Deb Armintor, At Large Place 5:
Paul Meltzer, At Large Place 6:
PASSED AND APPROVED this the (p day of 2019.
U f 6 I. S W'A TTS, MAYOR
ATTEST: 100 SP?.? ,
ROSA RIOS, CITY SECRETARY gip
rs, CZ
APPROVED AS TO LEGAL FORM:
AARON LEAL, CITY ATTORNEY
BY: