22-1567ORDINANCE NO. 22-1567
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER TOEXECUTE A FUNDING AGREEMENT BETWEEN THE CITY AND OPENING DOORSINTERNATIONAL SERVICES, INC. TO PROVIDE GENERAL FUND DOLLARS FORIMMIGRATION SERVICES IN DENTON, TEXAS; AUTHORIZING THE EXPENDITUREOF FUNDS IN AN AMOUNT NOT TO EXCEED $12,000.00; AND PROVIDING ANEFFECTIVE DATE.
WHEREAS, the Community Services Advisory Committee ("CSAC") of the City of Denton
(the “City”) has reviewed the proposal for services of Opening Doors International Services, Inc.
(the “Agency”) for Immigration Services and has determined that the Agency performs an
important service for the residents of Denton without regard to race, religion, color, age, or national
origin, and the CSAC recommends the purchase of such services pursuant to the 2022-2023 GrantService Agreement between the City and Agency attached hereto as Attachment 1 and
incorporated herein for all purposes (the “Agreement”); and
WHEREAS, funding is contingent on CITY’s adoption of the FY 2022-2023 Operating
Budget; and
WHEREAS, the 2020-2022 City of Denton Consolidated Plan includes the services
contemplated by the Agreement; and
WHEREAS, the City has designated the Community Development Division as the division
responsible for the administration of the Agreement and all matters pertaining thereto; and
WHEREAS, the City Council deems it in the public interest to enter into the Agreement insupport of much needed services for Denton residents; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The findings and recitations in the preamble of this ordinance are
incorporated herein by reference as true and as if fully set forth in the body of this ordinance.
SECTION 2. Subject to City Council approval of the FY 2022-2023 Operating Budget
and appropriation of funds for Immigration Services, the City Manager or their designee is
authorized to execute the Agreement with Opening Doors International Services, Inc. to provide
for Immigration Services.
SECTION 3. Subject to City Council approval of the FY 2022-2023 Operating Budget and
appropriation of funds for The Court Advocacy Program, the City Manager or their designee is
hereby authorized to expend funds in an amount not to exceed $12,000.00, in the manner specifiedin the Agreement, and to take any other actions that may be necessary or convenient, in the
reasonable opinion of either the City Manager or the City Attorney, to carry out the City’s rights
and obligations under the Agreement.
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SECTION 4. This ordinance shall become effective immediately upon its passage and
approval.
BTheordinance was made by
The ordinance was passed and approved by the following voteby
and seconded
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck. District 2:
Jesse Davis. District 3 :
Alison Maguire. District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
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PASSED AND APPROVED this the XT day of q, 2022.
GERARD HUDSPETH, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
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APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by ScottaMap
BY. La/ 12:16:50 -05’oo'
DTt:: 2022.09.08
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2022-2023 GRANT SERVICE AGREEMENT
BETWEEN THE CITY OF DENTON, TEXAS AND
OPENING DOORS INTERNATIONAL SERVICES, INC.
This 2022-2023 Grant Service Agreement (“Agreement”) is made and entered into by and between the City
of Denton, a Texas municipal corporation, acting by and through its City Manager, hereinafter referred to
as “CITY,” and Opening Doors International Services, Inc., 2200 N. Bell Ave, Denton, Texas 76209,
hereinafter referred to as "RECIPIENT."
WHEREAS, CITY has determined that the RECIPIENT’s proposal for services can provide needed
services to the residents of the City of Denton in accordance with the 2020-2022 City of Denton
Consolidated Plan, and desires to enter into an agreement for such services; and
WHEREAS, funding is contingent on CITY’s adoption of the FY 2022-2023 Operating Budget and
appropriation of funds; and
WHEREAS, CITY has designated the Community Development Division as the division responsible for
the administration of this Agreement and all matters pertaining thereto;
NOW, THEREFORE, the parties hereto agree, and by the execution hereof are bound, to the mutual
obligations and to the performance and accomplishment of the conditions hereinafter described.
1. TERM
This Agreement shall commence on or as of October 1, 2022, and shall terminate on September 30, 2023,
unless sooner terminated in accordance with Section 25 “Termination.”
2. RESPONSIBILITIES
RECIPIENT hereby accepts the responsibility for the performance of all services and activities described
in the Scope of Services attached hereto as Exhibit A, and incorporated herein by reference, in a satisfactory
and efficient manner as determined by CITY, in accordance with the terms herein. CITY will consider
RECIPIENT’s executive officer to be RECIPIENT’s representative responsible for the management of all
contractual matters pertaining hereto, unless written notification to the contrary is received from
RECIPIENT and approved by CITY.
The CITY’s Director of Community Services will be CITY’s representative responsible for the
administration of this Agreement. Beneficiaries of the activities to be provided hereunder must reside in
the City of Denton and RECIPIENT certifies that the activities carried out with these funds shall meet the
objective of benefitting low and moderate-income persons. RECIPIENT shall provide services to persons
whose income is equal to or lower than 80% of the median income of the Dallas standard metropolitan
statistical area. To accomplish this, the RECIPIENT shall use the current applicable income limits
published by the U.S. Department of Housing and Urban Development (“HUD”) for lower-income housing
assistance under Section 8 of the United States Housing Act of 1937. Income eligibility shall be determined
by the sum of the gross income of all individuals residing in the household. Services must be provided
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directly to or on behalf of specific identified eligible clients. Eligibility documentation must be included
in each client’s file and updated at least once during the contract period
3. REPRESENTATIONS
A. RECIPIENT assures and guarantees that it possesses the legal authority, pursuant to any proper,
appropriate, and official motion, resolution, or action passed or taken, to enter into this Agreement.
The person or persons signing and executing this Agreement on behalf of RECIPIENT, do hereby
warrant and guarantee that he, she, or they have been fully authorized by RECIPIENT to execute this
Agreement on behalf of RECIPIENT and to validly and legally bind RECIPIENT to all terms,
performances, and provisions herein set forth
B
C. CITY shall have the right, at its option, to either temporarily suspend or permanently terminate this
Agreement if there is a dispute as to the legal authority of either RECIPIENT or the person signing the
Agreement to enter into this Agreement. RECIPIENT is liable to CITY for any money it has received
from CITY for performance of the provisions of this Agreement if CITY has suspended or terminated
this Agreement for the reasons enumerated in this Section.
RECIPIENT agrees that the funds and resources provided RECIPIENT under the terms of this Agreement
will in no way be substituted for funds and resources from other sources, nor in any way serve to reduce
the resources, services, or other benefits which would have been available to, or provided through,
RECIPIENT had this Agreement not been executed.
4. OBLIGATIONS
In consideration of the services provided by RECIPIENT, CITY agrees to the following terms and
conditions:
A. Limit of Liability. CITY will reimburse RECIPIENT for expenses incurred pursuant to and in
accordance with the Budget attached hereto as Exhibit B, and incorporated herein by reference, and the
Scope of Services herein attached as Exhibit A. Notwithstanding any other provision of the Agreement,
the total of all payments and other obligations made or incurred by CITY hereunder shall not exceed
the sum of Twelve Thousand and no/100 Dollars ($ 12,00.000).
B. Measure of Liability. In consideration of full and satisfactory performance of the services and
activities hereunder by RECIPIENT and receipt of a requisition for payment with appropriate
documentation of expenditures, CITY shall make payments to RECIPIENT based on the Budget in
Exhibit B, subject to the limitations and provisions set forth in Exhibit B and in this Section and Section
7 of this Agreement.
(1) The parties expressly understand and agree that CITY’s obligations under this Section are
contingent upon CITY’s receipt and appropriation of adequate funds to meet CITY’s liabilities
under this Agreement. If adequate funds are not available to make payments under this Agreement,
CITY shall notify RECIPIENT in writing within a reasonable time after such fact has been
determined. CITY may, at its option, either reduce the amount of its liability or terminate the
Agreement. If funds eligible for use for purposes of this Agreement are reduced, CITY shall not be
liable for further payments due to RECIPIENT under this Agreement.
(2) it is expressly understood that this Agreement in no way obligates the CITY to provide more funds
than the amount shown in subsection A above.
(3) CITY shall not be liable for any cost or portion thereof which:
(a) has been paid or reimbursed, or is subject to payment or reimbursement, from any other
source;
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(b) was incurred prior to the beginning date or after the ending date specified in Section 1 ;
(c) is not in strict accordance with the terms of this Agreement, including all exhibits attached
hereto;
(d) has not been billed to CITY within 90 calendar days following billing to RECIPIENT, or
termination of the Agreement, whichever date is earlier; or
(e) is not an allowable cost as defined by Section 10 of this Agreement or in the Budget set
forth in Exhibit B.
(4) CITY shall not be liable for any cost or portion thereof which is incurred with respect to any activity
of RECIPIENT requiring prior written authorization from CITY, or after CITY has requested that
RECIPIENT furnish data concerning such action prior to proceeding further, unless and until CITY
advises RECIPIENT to proceed.
(5) CITY shall not be obligated or liable under this Agreement to any party other than RECIPIENT for
payment of any monies or provision of any goods or services.
(6) Funding not expended within the term of this Agreement will revert to the City of Denton budget
for use on alternative services or projects.RECIPIENT’S Obligations. In consideration of the receipt of funds from the CITY, the RECIPIENT
agrees to the following terms and conditions:
(1) Up to Twelve Thousand and no/100 Dollars ($12,00.000) may be paid to RECIPIENT by CITY to
RECIPIENT under the terms of this Agreement on a reimbursement basis. RECIPIENT shall be
eligible for reimbursement only for expenditures made in accordance with the Budget, set forth in
Exhibit B, to complete those services described in the Scope of Services in Exhibit A.
(2) RECIPIENT will establish, operate, and maintain an account system for these funds that will allow
for a tracing of funds and a review of the financial status of the program. The system will be based
on generally accepted accounting principles as recognized by the American Institute of Certified
Public Accountants
(3) RECIPIENT will permit authorized officials of CITY to review its books at any time.
(4) RECIPIENT will reduce to writing all of its rules, regulations, and policies and file a copy with
CITY’s Community Development Office along with any amendments, additions, or revisions upon
request
(5) RECIPIENT will not enter into any contracts that would encumber CITY funds for a period that
would extend beyond the term of this Agreement.
(6) RECIPIENT will promptly pay all bills when submitted unless there is a discrepancy in a bill; any
errors or discrepancies in bills shall be promptly reported to CITY’s Community Development
Division for firrther direction.
(7) RECIPIENT will appoint a representative who will be available to meet with CITY officials when
requested.
(8) RECIPIENT will indemnify and hold harmless CITY, its officers, elected and appointed officials,
agents, employees, and contractors from any and all claims and suits arising out of the services or
activities of RECIPIENT, its employees, and/or contractors.
(9) RECIPIENT will submit to CITY copies of year-end audited financial statements.
C
5. COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS
A. RECIPIENT assures and certifies that it will comply with all applicable federal laws, laws of the State
of Texas, and ordinances of the City of Denton.
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B.RECIPIENT shall give the CITY, and any of CITY’s authorized representatives, access to and the right
to reproduce all records belonging to or in use by RECIPIENT pertaining to this Agreement. Such
access shall continue as long as RECIPIENT retains the records. RECIPIENT shall maintain such
records in an accessible location.
RECIPIENT shall refrain from entering into any subcontract for services without prior approval in
writing by CITY of the qualifications of the subcontractor to perform and meet the standards of this
Agreement. All subcontracts entered into by the RECIPIENT will be subject to the requirements of
this Agreement. The RECIPIENT agrees to be responsible to CITY for the performance of any
subcontractor.
C.
6. PERFORMANCE BY RECIPIENT
RECIPIENT will provide, oversee, administer, and carTy out the activities and services set out in the Scope
of Services described in Exhibit A, utilizing the funds in accordance with the budget described in Exhibit
B. Both parties agree and acknowledge that the amount of funds provided hereunder is necessary and
sufficient payment for full and satisfactory performance of the program in accordance with all terms,
provisions, and requirements of this Agreement. No modifications or alterations may be made to the Scope
of Services or Budget without the prior written approval of the CITY’s Director of Community Services.
7. PAYMENTS
Payments to RECIPIENT. The CITY shall pay to RECIPIENT a maximum amount of money not to
exceed Twelve Thousand and no/ 100 Dollars ($ 12,00.000) for services rendered under this Agreement.
The CITY will pay these funds on a reimbursement basis to RECIPIENT within twenty-one days after
CITY has received supporting documentation of eligible expenditures. Documentation of expenditures
must be submitted to the Community Development Division by the dates required by Community
Development. RECIPIENT’S failure to provide the information on a timely basis may jeopardize
present or future funding.
Funds are to be used for the sole purpose of providing the services described in the Scope of Services
in Exhibit A and based on the Budget in Exhibit B.
RECIPIENT’s reimbursement request for any one-month period will not exceed one-fourth (1/4) of
any budgeted line items for costs as specified in Exhibit B without prior written authorization from theCITY
If, in CITY’s sole judgment, RECIPIENT’s reimbursement request for any period does not provide
sufficient documentation of allowable expenditures or if CITY requests inspection or verification of
claimed expenditures after receipt of a reimbursement request, CITY may withhold reimbursement for
those expenditures for an amount of time deemed reasonable by CITY pending such inspection,
verification, or receipt of documentation.
Excess Payment. RECIPIENT shall refund to CITY within ten working days of CITY’s request, any
sum of money which has been paid by CITY, and which CITY at any time thereafter determines:
(1) has resulted in overpayment to RECIPIENT; or
(2) has not been spent strictly in accordance with the terms of this Agreement; or
(3) is not supported by adequate documentation to fully justify the expenditure.
Disallowed Costs. Upon termination of this Agreement, should any expense or charge for which
payment has been made be subsequently disallowed or disapproved by CITY as a result of any auditing
or monitoring by CITY, RECIPIENT will refund such amount to CITY within ten working days of a
A
B.
C.
D.
E.
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written notice to RECIPIENT, which specifies the amount disallowed. Refunds of disallowed costs
may not be made from these or any funds received from or through CITY.
Reversion of Assets
(1) RECIPIENT, upon expiration of this Agreement shall transfer to the CITY any funds on hand at
the time of expiration and any accounts receivable attributable to the use of funds.
(2) The reversion of these financial assets shall be in addition to any other remedy available to CITY
either at law or in equity for breach of this Agreement.
Obligation of Funds.
( 1) in the event that actual expenditure rates deviate from RECIPIENT’s provision of a corresponding
level of performance, as specified in Exhibit A, CITY hereby reserves the right to reappropriate or
recapture any such under expended funds.
(2) if CITY finds that RECIPIENT is unwilling and/or unable to comply with any of the terms of this
Agreement, CITY may require a refund of any and all money expended pursuant to this Agreement
by RECIPIENT, as well as any remaining unexpended funds which shall be refunded to CITY
within ten working days of a written notice to RECIPIENT to revert these financial assets.
Contract Close Out. RECIPIENT shall submit a final expenditure report, for the time period covered
by the last invoice requesting reimbursement of funds under this Agreement, within 15 working days
following the close of the Agreement period.
G
H.
I
8. ALLOWABLE COSTS
Costs shall be considered allowable only if incurred directly and specifically in the performance of
and in compliance with this Agreement and in conformance with the standards and provisions of
Exhibits A and B.
Prior written authorization is required in order for the following to be considered allowable costs:
1) Encumbrances or expenditures during any one-month period which exceeds one-fourth
( 1/4) of the total Budget for any particular line-item as specified in Exhibit B.
2) CITY shall not be obligated to any third parties, including any subcontractors of
RECIPIENT, and CITY funds shall not be used to pay for any contract service extending
beyond the expiration of this Agreement.
3) Any alterations or relocation of the facilities on and in which the activities specified in
Exhibit A are conducted.
4) Any alterations, deletions, or additions to the Budget detail incorporated in Exhibit B.
5) Costs or fees for temporary employees or services.
6) Any fees or payments for consultant services.
7) Fees for attending out of town meetings, seminars, or conferences.
Written requests for prior approval are RECIPIENT’s responsibility and shall be made within
sufficient time to permit a thorough review by CITY. RECIPIENT must obtain written approval by
CITY prior to the commencement of procedures to solicit or purchase services or personal property.
Any procurement or purchase which may be approved under the terms of this Agreement must be
conducted in its entirety in accordance with the provisions of this Agreement.
Expenditures will not be reimbursed to the RECIPIENT for the purchase of real property or
equipment. These are not allowable costs under this Agreement.
A.
B.
C.
D
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9. PROGRAM INCOME
For purposes of this Agreement, “Program Income” means earnings of RECIPIENT realized &om
activities resulting from this Agreement or from RECIPIENT’s management of funding provided or
received hereunder. Such earnings include, but are not limited to, income from interest, usage or rental
or lease fees, income produced from contract-supported services of individuals or employees or from
the use or sale of equipment or facilities of RECIPIENT provided as a result of this Agreement, and
payments from clients or third parties for services rendered by RECIPIENT under this Agreement.
RECIPIENT shall maintain records of the receipt and disposition of Program Income in the same
manner as required for other contract funds and report Program Income to CITY in the format
prescribed by CITY. CITY and RECIPIENT agree that any fees collected for services performed by
RECIPIENT shall be used for payment of costs associated with service provision. Revenue remaining
after payment of all program expenses for service provision shall be considered Program Income and
shall be subject to all the requirements of this Agreement and the regulations found at 24 CFR §570.504.
RECIPIENT shall include this Section in its entirety in all of its sub-contracts which involve other
income-producing services or activities.
It is RECIPIENT’s responsibility to obtain from CITY a prior determination as to whether or not
income arising directly or indirectly from this Agreement, or the performance thereof, constitutes
Program Income. RECIPIENT is responsible to CITY for the repayment of any and all amounts
determined by CITY to be Program Income, unless otherwise approved in writing by CITY.
A.
B.
C.
D.
10. REPORTS AND INFORMATION
At such times and in such form as CITY may require, RECIPIENT shall furnish such statements, records,
data and information as CITY may request and deem pertinent to matters covered by this Agreement.
RECIPIENT shall submit beneficiary and financial reports to CITY no less than once every three months.
The beneficiary report shall detail client information, including race, ethnicity, income, female head of
household and other statistics required by CITY. The financial report shall include information and data
relative to all programmatic and financial reporting as of the commencement date specified in Section 1 of
this Agreement. Unless the CITY has granted a written exemption, RECIPIENT shall submit an audit
conducted by independent examiners in accordance with Generally Accepted Accounting Principles.
11. MONITORING AND EVALUATION
RECIPIENT agrees to participate in a monitoring and evaluation system whereby the services can be
continuously monitored. CITY shall perform monitoring of the RECIPIENT’s performance under this
Agreement.
A. RECIPIENT agrees that CITY may carry out monitoring and evaluation activities to ensure adherence
by RECIPIENT to the Scope of Services, Program Goals, and Objectives in Exhibit A, as well as other
provisions of this Agreement.
B. RECIPIENT agrees to cooperate fully with CITY and provide data determined by CITY to be necessary
for CITY to effectively fulfill its monitoring and evaluation responsibilities.
C. RECIPIENT agrees to cooperate in such a way so as not to obstruct or delay CITY in such monitoring
and to designate one of its staff to coordinate the monitoring process as requested by CITY staff.
D. RECIPIENT agrees to make available upon request its financial records for review by CITY at CITY's
discretion. In addition, RECIPIENT agrees to provide CITY the following data and reports, or copies
thereof
( 1) All external or internal evaluation reports.
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(2) Performance/beneficiary reports to be submitted in the schedule published by the CITY’s
Community Development Division. Reports will include such information as requested by the
CITY’s Community Development Division including but not limited to: number of persons or
households assisted, race, gender, disability status, and household income. Beneficiary reports
shall be due to CITY within 15 working days after the completion of the required reporting period.
RECIPIENT agrees to submit financial statements no less than once every three months. Each
statement shall include current and year-to-date period accounting of all revenues, expenditures,
outstanding obligations, and beginning and ending balances. Financial reports shall be due to CITY
within 15 working days after the completion of the required reporting period; and
(3) An explanation of any major changes in program services.
To comply with this section, RECIPIENT agrees to maintain records that will provide accurate, current,
separate, and complete disclosure of the status of funds received and the services performed under this
Agreement. RECIPIENT's record system shall contain sufficient documentation to provide in detail full
support and justification for each expenditure. RECIPIENT agrees to retain all books, records,
documents, reports, and written accounting procedures pertaining to the services provided and
expenditure of funds under this Agreement for the period of time and under the conditions specified by
the CITY. Nothing in the above subsections shall be construed to relieve RECIPIENT of responsibility
for retaining accurate and current records which clearly reflect the level and benefit of services provided
under this Agreement.
After each official monitoring on-site visit, CITY shall provide RECIPIENT with a written report of
monitoring findings, documenting findings, and concerns that will require a written response to theCITY. An acceptable response must be received by the CITY within 60 days from the RECIPIENT’s
receipt of the monitoring report or audit review letter. Future payments under this Agreement can be
withheld for the RECIPIENT’s failure to submit a written response within 60 days
RECIPIENT shall submit copies of any fiscal, management, or audit reports by any of the
RECIPIENT’s funding or regulatory bodies to CITY within ten working days of receipt by theRECIPIENT.
E
F.
G.
12. MAINTENANCE OF RECORDS
RECIPIENT agrees to maintain records that will provide accurate, current, separate, and complete
disclosure of the status of the funds received under this Agreement, in compliance with the provisions
of Exhibit A and Exhibit B, and with any other applicable Federal and State regulations establishing
standards for financial management.
RECIPIENT’s record system shall contain sufficient documentation to provide in detail full support
and justification for each expenditure. Nothing in this Section shall be construed to relieve RECIPIENT
of fiscal accountability and liability under any other provision of this Agreement or any applicable law.
RECIPIENT shall include the substance of this provision in all subcontracts.
RECIPIENT agrees to retain all books, records, documents, reports, and written accounting procedures
pertaining to the operation of programs and expenditures of funds under this Agreement for five years
after the termination of all activities funded under this Agreement.
Nothing in the above subsections shall be construed to relieve RECIPIENT of responsibility for
retaining accurate and current records which clearly reflect the level and benefit of services provided
under this Agreement.
A.
B.
C.
D
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E.At any reasonable time and as often as CITY may deem necessary, the RECIPIENT shall make
available to CITY, or any of their authorized representatives, all of its records and shall permit CITY,
or any of their authorized representatives to audit, examine, make excerpts and copies of such records,
and to conduct audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of
employment, and all other data requested by said representatives.
13. DIRECTORS’ MEETUVGS
During the term of this Agreement, RECIPIENT shall cause to be delivered to CITY copies of all notices
of meetings of its Board of Directors, setting forth the time and place thereof. Such notice shall be delivered
to CITY in a timely manner to give adequate notice and shall include an agenda and a brief description of
the matters to be discussed. RECIPIENT understands and agrees that CITY representatives shall be
afforded access to all of the Board of Directors’ meetings. Minutes of all meetings of RECIPIENT's
governing body shall be available to CITY within ten days after Board approval.
14. WARRANTIES
RECIPIENT represents and warrants that:
A. All information, reports, and data heretofore or hereafter requested by CITY and furnished to CITY are
complete and accurate as of the date shown on the information, data, or report, and, since that date,
have not undergone any significant change without written notice to CITY.
B. Any supporting financial statements heretofore requested by CITY and furnished to CITY, are
complete, accurate, and fairly reflect the financial condition of RECIPIENT on the date shown on said
report, and the results of the operation for the period covered by the report, and that since said date,
there has been no material change, adverse or otherwise, in the financial condition of RECIPIENT.C. No litigation or legal proceedings are presently pending or threatened against the RECIPIENT.D. None of the provisions herein contravene or are in conflict with the authority under which RECIPIENT
is doing business or with the provisions of any existing indenture or agreement of RECIPIENT.
E. RECIPIENT has the power to enter into this Agreement and accept payments hereunder and has taken
all necessary action to authorize such acceptance under the terms and conditions of this Agreement.
F. None of the assets of RECIPIENT are subject to any lien or encumbrance of any character, except for
current taxes not delinquent, except as shown in the financial statements and/or other documents
furnished by RECIPIENT to CITY.
G. Each of these representations and warranties shall be continuing and shall be deemed to have been
repeated by the submission of each request for payment.
15. COVENANTS
During the period of time that payment may be made hereunder and so long as any payments remain
unliquidated, RECIPIENT shall not, without the prior written consent of the Director of Community
Services or their authorized representative:
(1) Mortgage, pledge, or otherwise encumber, or suffer to be encumbered, any of the assets of
RECIPIENT now owned or hereafter acquired by it or permit any pre-existing mortgages, liens, or
other encumbrances to remain on, or attached to, any assets of RECIPIENT which are allocated to
the performance of this Agreement and with respect to which CITY has ownership hereunder.
(2) Sell, assign, pledge, transfer, or otherwise dispose of accounts receivables, notes, or claims for
money due or to become due.
(3) Sell, convey, or lease all or a substantial part of its assets.
A
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(4) Make any advance or loan to, or incur any liability for any other firm, person, entity or corporation
as guarantor, surety, or accommodation endorser.
(5) Sell, donate, loan, or transfer any equipment or item of personal property purchased with funds
paid to RECIPIENT by CITY, unless CITY authorizes such transfer in writing.
RECIPIENT agrees, upon written request by CITY, to require its employees to attend training sessions
sponsored by the Community Development Division.
B.
16. INSURANCE
RECIPIENT shall observe sound business practices with respect to providing such bonding and
insurance as would provide adequate coverage for the services provided pursuant to this Agreement.
The premises on and in which the services and activities described in Exhibit A are conducted, and the
employees conducting these services and activities, shall be covered by premise liability insurance,
commonly referred to as ''Owner/Tenant” coverage, with CITY named as an additional insured. Upon
request of RECIPIENT, CITY may, at its sole discretion, approve alternate insurance coverage
arrangements.
RECIPIENT will comply with applicable workers’ compensation statutes and will obtain employers’
liability coverage where available and other appropriate liability coverage for program participants, if
applicable.
RECIPIENT will maintain adequate and continuous liability insurance on all vehicles owned, leased,
or operated by RECIPIENT. All employees of RECIPIENT who are required to drive a vehicle in the
normal scope and course of their employment must possess a valid Texas driver’s license and
automobile liability insurance. Evidence of the employee’s current possession of a valid license andinsurance must be maintained on a current basis in RECIPIENT’s files
Actual losses not covered by insurance as required by this Section are not allowable or eligible costs
under this Agreement and remain the sole responsibility of RECIPIENT.
The policy or policies of insurance shall contain a clause which requires that CITY and RECIPIENT
be notified in writing of any cancellation or change in the policy at least 30 days prior to such change
or cancellation.
A.
B.
C.
D.
E.
F
17. CIVIL RIGHTS / EQUAL OPPORTUNITY
RECIPIENT shall comply with all applicable equal employment opportunity and affirmative action
laws or regulations. The RECIPIENT shall not discriminate against any employee or applicant for
employment because of race, color, creed, religion, national origin, gender, age, or disability. The
RECIPIENT will take affirmative action to ensure that all employment practices are free from such
discrimination. Such employment practices include but are not limited to the following: hiring,
upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay
or other forms of compensation, and selection for training, including apprenticeship.
RECIPIENT agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of
the Civil Rights Act of 1968 as amended, Section 104(b), Section 109 of Title 1 of the Housing and
Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the
Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 1 1063
and Executive Order 1 1246 as amended by Executive Orders 1 1375 and 12086.
RECIPIENT will furnish all information and reports requested by the CITY, and will permit access to
its books, records, and accounts for purposes of investigation to ascertain compliance with local, state,
and Federal rules and regulations.
A.
B.
C
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D. In the event of RECIPIENT’s non-compliance with the non-discrimination requirements, CITY may
cancel or terminate the Agreement in whole or in part in accordance with Sections 24 and 25 and
RECIPIENT may be barred from further contracts with CITY.
18. PERSONNEL POLICIES
Personnel policies shall be established by RECIPIENT and shall be available for examination. Such
personnel policies shall:
A. include policies with respect to employment, salary and wage rates, working hours and holidays, fringe
benefits, vacation and sick leave privileges, and travel;
B. be in writing; andC. be approved by the governing body of RECIPIENT.
19. CONFLICT OF INTEREST
RECIPIENT covenants that neither it nor any member of its governing body presently has any interest,
direct or indirect, which would conflict in any manner or degree with the performance of services
required to be performed under this Agreement. RECIPIENT further covenants that in the performance
of this Agreement, no person having such interest shall be employed or appointed as a member of its
governing body.
RECIPIENT further covenants that no member of its governing body or its staff, subcontractors, or
employees shall possess any interest in or use his/her position for a purpose that is or gives the
appearance of being motivated by desire for private gain for himself/herself, or others, particularly
those with which he/she has family, business, or other ties.
No officer, member, or employee of CITY and no member of its governing body who exercises any
function or responsibilities in the review or approval of the undertaking or carrying out of this
Agreement shall participate in any decision relating to the Agreement which affects his or her personal
interest or the interest in any corporation, partnership, or association in which he or she has a direct or
indirect interest.
A.
B.
C.
20. NEPOTISM
RECIPIENT shall not employ in any paid capacity any person who is a member of the immediate family
of any person who is currently employed by RECIPIENT, or is a member of RECIPIENT's governing
board. The term “member of immediate family” includes: wife, husband, son, daughter, mother, father,
brother, sister, in-laws, aunt, uncle, nephew, niece, stepparent, stepchild, half-brother, and half-sister.
21. POLITICAL OR SECTARIAN ACTIVITY
Neither the funds provided pursuant to this Agreement, nor any personnel who may be employed by
the RECIPIENT with funds provided pursuant to this Agreement, shall be in any way or to any extent
engaged in any conduct or political activity in contravention of Chapter 15 of Title 5 of the United
States Code
The RECIPIENT is prohibited from using funds provided herein or personnel employed in the
administration of the program for: political activities; sectarian or religious activities, lobbying, political
patronage, or nepotIsm actrvrtres.
The RECIPIENT agrees that none of the funds or services provided directly or indirectly under this
Agreement shall be used for any partisan political activity or to further the election or defeat of any
candidate for public office, or for publicity, lobbying, and/or propaganda purposes designed to support
A
B.
C
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DocuSign Envelope ID: 3DF64BE:b59104E674BBD-1 230F28DE3ED
or defeat pending legislation. Employees of the RECIPIENT connected with any activity that is funded
in whole or in part by funds provided to RECIPIENT under this Agreement may not during the term of
this Agreement:
1) use their official position or influence to affect the outcome of an election or nomination;
2) solicit contributions for political purposes; or
3) take an active part in political management or in political campaigns.
SUBRECIPIENT hereby agrees to sign a Certification Regarding Lobbying included herein as Exhibit
C and if necessary, the Disclosure of Lobbying Activities provided by the CITY.
D.
22. PUBLICITY
Where such action is appropriate, RECIPIENT shall publicize the activities conducted by RECIPIENT
under this Agreement to state that the City of Denton has contributed to make the project possible.
All published material and written reports submitted under this project must be originally developed
material unless otherwise specifically provided in this Agreement. When material not originally
developed is included in a report, the report shall identify the source in the body of the report or by
footnote. This provision is applicable when the material is in a verbatim or extensive paraphrase format.
All reports, documents, studies, charts, schedules, or other appended documentation to any proposal,
content of basic proposal, or contracts and any responses, inquiries, correspondence, and related
material submitted by RECIPIENT shall become the property of CITY upon receipt.
A.
B.
C.
23. CHANGES AND AMENDMENTS
Any alterations, additions, or deletions to the terms of this Agreement shall be by written amendment
executed by both parties, except when the terms of this Agreement expressly provide that another
method shall be used
RECIPIENT may not make transfers between or among approved line items within budget categories
set forth in Exhibit B without prior written approval of CITY. RECIPIENT shall request, in writing,
the budget revision in a form prescribed by CITY, and such request for revision shall not increase the
total monetary obligation of CITY under this Agreement. In addition, budget revisions cannot
significantly change the nature, intent, or scope of the program funded under this Agreement.
The City Manager or designee may authorize minor amendments to the approved budget in Exhibit B
as necessary to carry out the intent of this Agreement, in a manner consistent with the efficient use of
public funds, and in accordance with federal law. Such minor amendments may not increase the not to
exceed amount set forth in Exhibit B, extend the term, or otherwise alter the performance obligations
of RECIPIENT, without approval of the City Council.
It is understood and agreed by the parties hereto that changes in the State, Federal, or local laws or
regulations pursuant hereto may occur during the term of this Agreement. Any such modifications are
to be automatically incorporated into this Agreement without written amendment hereto and shall
become a part of the Agreement on the effective date specified by the law or regulation.
CITY may, from time to time during the term of the Agreement, request changes to the Agreement,
which may include an increase or decrease in the amount of RECIPIENT's compensation. Such changes
shall be incorporated in a written amendment hereto, as provided in Subsection A of this Section.
Any alterations, deletions, or additions to the Budget set forth in Exhibit B requested by RECIPIENT
shall require the prior written approval of CITY.
A.
B
C.
D.
E.
F
Page 11 of 20
DocuSign Envelope ID: 3DF64BE:>59104E674BBD-1 230F28DE3ED
G.
H
1.
RECIPIENT agrees to notify CITY of any proposed change in physical location for work performed
under this Agreement at least 30 calendar days in advance of the change.
RECIPIENT shall notify CITY of any changes in personnel or governing board composition.
It is expressly understood that neither the performance of Exhibit A for any program contracted
hereunder nor the transfer of funds between or among said programs will be permitted.
24. SUSPENSION OF FUNDING
Upon determination by CITY of RECIPIENT’s failure to timely and properly perform each of the
requirements, time conditions, and duties provided herein, CITY, without limiting any rights it may
otherwise have, may, at its discretion, and upon ten working days written notice to RECIPIENT, withhold
further payments to RECIPIENT. Such notice may be given by mail to the Executive Officer and the Board
of Directors of RECIPIENT. The notice shall set forth the default or failure alleged, and the action required
for cure. The period of such suspension shall be of such duration as is appropriate to accomplish corrective
action, but in no event shall it exceed 30 calendar days. At the end of the suspension period, if CITY
determines the default or deficiency has been satisfied, RECIPIENT may be restored to full compliance
status and paid all eligible funds withheld or impounded during the suspension period. If however, CITY
determines that RECIPIENT has not come into compliance, the provisions of Section 25 may be
effectuated.
25. TERMINATION
CITY may terminate this Agreement for cause under any of the following reasons or for other reasons
not specifically enumerated in this Section:
(1) RECIPIENT’s failure to attain compliance during any prescribed period of suspension as provided
in Section 24.
(2) RECIPIENT’s failure to materially comply with any of the terms of this Agreement.
(3) RECIPIENT’s violation of covenants, agreements, or guarantees of this Agreement.
(4) Termination or reduction of funding by the CITY.
(5) Finding by CITY that the RECIPIENT:
a. is in such unsatisfactory financial condition as to endanger performance under this
Agreement; or
b. has allocated inventory to this Agreement substantially exceeding reasonable
A
requIrements; or
c. is delinquent in payment of taxes or of costs of performance of this Agreement in the
ordinary course of business.
(6) Appointment of a trustee, receiver, or liquidator for all or substantial part of RECIPIENT’s
property, or institution of bankruptcy, reorganization, rearrangement of, or liquidation proceedings
by or against RECIPIENT.
(7) RECIPIENT’s inability to conform to changes required by Federal, State, and local laws or
regulations as provided in Section 4, and Section 2, of this Agreement.
(8) The commission of an act of bankruptcy.
(9) RECIPIENT’s violation of any law or regulation to which RECIPIENT is bound or shall be bound
under the terms of the Agreement.
CITY shall promptly notify RECIPIENT in writing of the decision to terminate and the effective date
of termination.
B
Page 12 of 20
DocuSign Envelope ID: 3DF64BE:h59104E67-8BBD-1230F28DE3ED
C.CITY may terminate this Agreement for convenience at any time. If CITY terminates this Agreement
for convenience, RECIPIENT will be paid an amount not to exceed the total of accrued expenditures
as of the effective date of termination, subject to the requirements of Section 7 and Exhibit B. In no
event will this compensation exceed an amount which bears the same ratio to the total compensation as
the services actually performed bears to the total services of RECIPIENT covered by the Agreement,
less payments previously made.
RECIPIENT may terminate this Agreement in whole or in part by written notice to CITY, if a
termination of outside funding occurs upon which RECIPIENT depends for performance hereunder.
RECIPIENT may opt, within the limitations of this Agreement, to seek an alternative funding source,
with the approval of CITY, provided the termination by the outside funding source was not occasioned
by a breach of contract as defined herein or as defined in a contract between RECIPIENT and the
funding source in question. RECIPIENT may terminate this Agreement upon the dissolution of
RECIPIENT’s organization not occasioned by a breach of this Agreement.
Upon receipt of notice to terminate, RECIPIENT shall cancel, withdraw, or otherwise terminate any
outstanding orders or subcontracts, which relate to the performance of this Agreement. CITY shall not
be liable to RECIPIENT or RECIPIENT’s contractors, subcontractors or creditors for any expenses,
encumbrances, or obligations whatsoever incurred after the termination date listed on the notice to
terminate referred to in this Section.
Notwithstanding any exercise by CITY of its right of suspension or termination, RECIPIENT shall not
be relieved of liability to CITY for damages sustained by CITY by virtue of any breach of the
Agreement by RECIPIENT, and CITY may withhold any reimbursement to RECIPIENT until such
time as the exact amount of damages due to CITY from RECIPIENT is agreed upon or otherwise
determined.
D.
E.
F.
26. NOTIFICATION OF ACTION BROUGHT
In the event that any claim, demand, suit, or other action or proceeding is made or brought by any person(s),
firm, corporation, or other entity against RECIPIENT, RECIPIENT shall give written notice thereof to
CITY within five working days after being notified of such claim, demand, suit, or other action or
proceeding. Such notice shall state the date and hour of notification of any such claim, demand, suit, or
other action or proceeding; the names and addresses of the person(s), firm, corporation or other entity
making such claim or demand, or that instituted or threatened to institute any type of suit, or other action
or proceeding; the basis of such claim, demand, suit, or other action or proceeding; and the name of any
person(s) against whom such claim, demand, suit, or other action or proceeding is being made or threatened.
Such written notice shall be delivered either personally or by mail postage paid in accordance with the
provisions of Section 29.1.
27. INDEMNIFICATION
It is expressly understood and agreed by both parties hereto that CITY is contracting with RECIPIENT
as an independent contractor and that as such, RECIPIENT shall save and hold CITY, its officers,
elected and appointed officials, agents, employees, and contractors harmless from all liability of any
nature or kind, including costs and expenses for, or on account of, any claims, audit exceptions,
demands, suits, or damages of any kind or character whatsoever resulting in whole or in part from the
performance, act or omission of any employee, agent, contractor, subcontractor, or representative of
RECIPIENT
A
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DocuSign Envelope ID: 3DF64BE:>59104E674BBD-1230F28DE3ED
B.RECIPIENT agrees to provide the defense for and to indemnify and hold harmless CITY and its
officers, elected and appointed officials, agents, employees, and contractors from any and all claims,
suits, causes of action, demands, damages, losses, attorney fees, expenses, and liability arising out of
the use of these contracted funds and program administration and implementation except to the extent
caused by the willful act or omission of CITY, its agents, employees, or contractors.
28. NON-RELIGIOUS ACTIVITIES
RECIPIENT is prohibited from discriminating against beneficiaries in providing services or carrying
out activities with such assistance based on religion, a religious belief, a refusal to hold a religious
belief, or a refusal to attend or participate in a religious practice, while also noting that organizations
that participate in programs only funded by indirect CITY or Federal financial assistance need not
modify their program or activities to accommodate beneficiaries who choose to expend the indirect aid
on those organizations’ programs.
Faith based organizations that carry out programs or activities with direct financial assistance are
required to provide written notice of certain protections to beneficiaries and prospective beneficiaries.
Specifically, such organizations are required to give notice to beneficiaries that:
( 1) The organization may not discriminate against a beneficiary or prospective beneficiary based on
religion, a religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in
a religious practice;
(2) The organization may not require a beneficiary to attend or participate in any explicitly religious
activities that are offered by the organization, and any participation by the beneficiary in such
activities must be purely voluntary;
(3) The organization must separate, in time or location, any privately funded explicitly religious
activities from activities supported by direct Federal financial assistance;
(4) if a beneficiary objects to the religious character of the organization, the organization must
undertake reasonable efforts to identify and refer the beneficiary to an alternative provider to which
the beneficiary has no such objection; and
(5) A beneficiary or prospective beneficiary may report an organization's violation of these protections,
including any denials of services or benefits by an organization, by contacting or filing a written
complaint to HUD or the intermediary administering the program, if applicable.
(a) Faith-based organizations must provide this notice to prospective beneficiaries prior to
enrollment. In the event of an emergency or exigent circumstances that make it impracticable
to provide the written notice in advance, prospective beneficiaries may receive the notice at the
earliest available opportunity. Current beneficiaries must receive the notice at the earliest
available opportunity .
(b) Faith-based organizations that carry out a program or activity with direct Federal financial
assistance are to promptly undertake reasonable efforts to identify an alternative provider if a
beneficiary or prospective beneficiary objects to the religious character of the organization, and
to refer the beneficiary or prospective beneficiary to an- alternative provider to which the
beneficiary or prospective beneficiary has no such objeclion.
A.
B.
29. MISCELLANEOUS
A. RECIPIENT shall not transfer, pledge, or otherwise assign this Agreement or any interest therein, or
any claim arising thereunder, to any party or parties, bank, trust company, or other financial institution
without the prior written approval of CITY.
Page 14 of 20
DocuSign Envelope ID: 3DF64BE&59104E674BBD-1230F28DE3ED
B.
C.
D.
E.
If any provision of this Agreement is held to be invalid, illegal, or unenforceable, the remaining
provisions shall remain in full force and effect and continue to conform to the original intent of both
parties hereto.
All reports, documents, studies, charts, schedules, or other appended documentations to any proposal,
content of basic proposal, or contracts and any responses, inquiries, correspondence, and related
material submitted by RECIPIENT shall become the property of CITY upon receipt.
Debarment: RECIPIENT certifies that it is not listed on the System for Award Management (SAM),
which list the debarred, suspended, or otherwise excluded from or ineligible for participation in federal
assistance programs under Executive Order 12549 and 24 CFR Part 24.
In no event shall any payment to RECIPIENT hereunder, or any other act or failure of CITY to insist
in any one or more instances upon the terms and conditions of this Agreement, constitute or be
construed in any way to be a waiver by CITY of any breach of covenant or default which may then or
subsequently be committed by RECIPIENT. Neither shall such payment, act, or omission in any
manner impair or prejudice any right, power, privilege, or remedy available to CITY to enforce its
rights hereunder, which rights, powers, privileges, or remedies are always specifically preserved. No
representative or agent of CITY may waive the effect of this provision.
This Agreement, together with the referenced EXHIBITS, constitutes the entire agreement between the
parties hereto, and any prior agreement, assertion, statement, understanding, or other commitment
antecedent to this Agreement, whether written or oral, shall have no force or effect whatsoever; nor
shall an agreement, assertion, statement, understanding, or other commitment occurring during the term
of this Agreement, or subsequent thereto, have any legal force or effect whatsoever, unless properly
executed in writing, and if appropriate, recorded as an amendment of this Agreement.
In the event any disagreement or dispute should arise between the parties hereto pertaining to the
interpretation or meaning of any part of this Agreement or its governing rules, codes, laws, ordinances,
or regulations, CITY will have the final authority to render or to secure an interpretation.
If RECIPIENT provides services to the homeless it is required to:
(1) Report homeless data to the Homeless Management Information System (“HMIS”). HMIS is a
countywide data management tool designed to facilitate data collection in order to improve human
service delivery throughout Denton County. Participation in the HMIS is a requirement per this
Agreement. Data entered into HMIS will help our community improve services to individuals
experiencing homelessness by providing accurate information on the extent and nature of
homelessness in our community and by accounting for our success in helping people move out of
homelessness. Participation is also critical to help CITY and Denton County successfully compete
for grants for federal funding, such as the U.S. Department of Housing and Urban Development’shomeless assistance funds
(2) Participate in the
workgroup(s).
that convenes to.s+nproV'e
F.
G.
H.
Homeless Leadership Team meetings and any applicable
Leadership Team is a collaborative, cross-sector team
oversight, and implementation required to
initiatives in Denton County. Further, the
partnership with fellow service providers to improve\
create systemsRECIPIENT is
efficiency and ef$cti;eM' ’I . '
For purposes of this Agree;trent; all-bfncial communications and notices among the parties shall be
deemed made if delivered by coutier or overnight mail service or if sent U.S. Mail postage paid, in each
case to the parties and addresses set forth below:
lnatlon,
ness
I
Page 15 of 20
DocuSign Envelope ID: 3DF64BE:>59104E674BBD.1 230F28DE3ED
TO CITY:
City Manager
TO REC[PIENT:
Opening Doors International Services, Inc.
City of Denton Ann: Executive Director/CEO/Commander
215 E. McKinney Street 2200 N. Bell Ave, Denton, Texas 76209
Denton, Texas 76201 Denton, Texas 76202
w/ a copy to:
City Attorney
City of Denton
215 E. McKinney Street
Denton, TX 76201
J.This Agreement shall be interpreted in accordance with the laws of the State of Texas and venue of any
litigation concerning this Agreement shall be in a court of competent jurisdiction sitting in Denton County,
Texas
IN WITNESS WHEREOF this Agreement has been executed as of the alhda,of
2022
CITY OF DENTON:OPENING DOORS
SERVICES, INC. :
INTERNATIONAL
am BY:
CITY MANAGER TITLE. Execut1 ve D1 rector
ATTEST:ATTEST:
CknuSloned by:
BY ano A RIOS
dd '”'““
CITY SECRETARY TIT 1 E. Board Chair
A111111111
APPROVED AS TO LEGAL FORM:
.„ g"% ml?''A:'“”
MACK REINWAND,CITY ATTORNEY
Page 16 of 20
DocuSign Envelope ID: 3DF64BE:>59104E674BBD-1 230F28DE3ED
THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED
as to financial and operationalobligations and business terms
Doeu$1grud by:
tL41'dl SL+a
:iFr at+ur:
Director of Community Services
Title
Community Services
Department
Date Signed:9/8/2022
Page 17 of 20
DocuSign Envelope ID: 3DF64BE:b5910J+E674BBD.1230F28DE3ED
Exhibit A
Scope of Services
The Scope of Services under this Agreement shall be as follows:
SECTION I – SERVICE GOAL
RECIPIENT assists the City of Denton to improve the availability and accessibility of services that promote
strong, supportive relationships for families, neighborhoods, and communities and a suitable living
environment, as outlined in the 2020-2022 City of Denton Consolidated Plan for the use of General Funds
and supports a coordinated effort to maximize community resources.
SUBRECIPIENT shall provide humanitarian and legal immigration and naturalization services in a safe
and supporting environment. With assistance from ODIS, vulnerable immigrants may acquire legal
benefits like work authorization, which will positively impact their ability improve their well-being andfind a path to legal status and citizenship. ODIS, Inc. serves Denton and surrounding counties. The
program will be operated at 2200 N Bell Ave., Denton, TX 76209. The program will operate Monday-
Wednesday: 9:00 AM – 3 :00 PM, Thursday: 9:00 AM –2:00 PM, Friday 9:00 AM – 6:00 PM, Saturday10:00 AM – 2:00 PM.
SECTION II – OUTCOMES
Tracking outcome measures will be a tool by which the CITY and the RECIPIENT can measure services
delivered and performance under this agreement.
RECIPIENT provides benefits to the citizens of the City of Denton through these outcomes:
• Host 12 outreach event to provide information on ODIS services to 300 immigrants.
• Provide Screening Consultations to 80 immigrants to determine legal services needed such as
family petitions, adjustment of status, citizenship, DACA, consular processing, special juvenile
visas, victims of crime, fianc6e/ fianc6 visa, VAWA, humanitarian parole, asylum, or work
authorization.
• Provide low-fee or pro bono legal services to 32 immigrants.
SECTION II – UNIT OF SERVICE
A unit of service will be the tool by which the CITY and the RECIPIENT can measure services and
performance under this Agreement. The total number of units of service required constitutes the
performance target for the RECIPIENT under this Agreement. A unit of service shall be defined as services
provided to an eligible low to moderate-income person or other presumed benefit category as defined, who
is a resident of the City of Denton.
Total Number ofUnduplicated Clients
Agency: 656 Program: 656
Total Number of Unduplicated Clients City of Denton Only:
Agency: 277 Program: 277
Page 18 of 20
DocuSign Envelope ID: 3DF64BEb59104E674BBD-1 230F28DE3ED
Service Unit 1:
Unit of Service: Volunteer Outreach Coordinator to plan 12 outreach events
Total Clients: 300
Total Units Delivered: 12
Unit of Service Cost: $6,000.00
Cost per Client: 820.00
Cost per Unit: $500.00
Service Unit 2:
Unit of Service: Screening Consultation to determine Legal services needed
Total Clients: 80=
Total Units Delivered: 80!meIn
Unit of Service Cost: 56,000.00
Cost per Client: $75.00
Cost per Unit: $75.00
Page 19 of 20
DocuSign Envelope ID: 3DF64BE:>59104E674BBD-1230F28DE3ED
Exhibit B
Budget
RECIPIENT shall provide the services listed in this Agreement within the monetary limits attached hereto
and incorporated by reference herein. In no event shall compensation to the RECIPIENt exceed the lesser
of the RECIPIENT’s costs attributable to the work performed as stated herein, or sum of Twelve Thousand
and no/100 Dollars ($ 12,000.00).
Allowable Expenditure
Volunteer Outreach Coordinator Salary
Screening Consulation Service Fee
$6,000.00
$6,000.00
Total 812,000.00
RECIPIENT will be reimbursed in accordance with Section 7 of this Agreement for eligible expenditures
made in connection with the Scope of Services described in Exhibit A to this Agreement. RECIPIENT will
submit monthly reimbursement requests as provided in this Exhibit B and in this Agreement.
Reimbursement requests must include (list items/backup required with Request for Payment)
All Agencies:
1. Cost Allocation Plan prior to their first Request for Reimbursement
2. Client List, numbered with unique identifier (at least quarterly)
3. Other documentation may be requested to support any cost allocation reimbwsements
For Agencies Seeking Salary reimbursements :
1. Copy ofTimesheet signed by staff member AND supervisor
2. Copy ofPaystub with payroll detail. Payroll register accepted if provided by third party vendor.
3. City of Denton Salary Ledger Sheet
For Agencies seeking cost reimbursement for purchase of Goods or Services:1. Invoice/Receipt
2. Proof of payment (copy of check with check number or bank statement)
Page 20 of 20
[k>cuSign
Certificate Of Completion
Envelope Id: 3DF64BE359104E678BBD1230F28DE3ED
Subject: Please review and sign the 2022-23 Service Agreement
Source Envelope
Status: Completed
Document Pages: 20
Certificate Pages: 5
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Signatures: 3
Initials: 0 Envelope Originator:
Lauri Nack
901 B Texas Street
Denton, TX 76209
Lauri.Nack@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original9/8/2022 4:19:01 PM
Holder: Lauri Nack
Laud.Nack@cityofdenton.com
Location: DocuSign
Signer Events
Danielle Shaw
Danielle.Shaw@cityofdenton.com
Director of Community Services
Security Level: Email, Account Authentication(None)
Signature Timestamp
Sent: 9/8/2022 4:24:34 PM
Viewed: 9/8/2022 5:45:23 PM
Signed: 9/8/2022 5:45:39 PM
-BoGuSbud bF
I IL#'db slnhl
'OB9BE127B7DF401
Signature Adoption: Pre-selected Style
Using IP Address: 47.190.47.120
Signed using mobile
Electronic Record and Signature Disclosure:Accepted: 9/8/2022 5:45:23 PMID: 3455b6ff-dfe7-4c6b-b917-b312d4e3bd16
Andres Pacheco
alps@odisinc.org
Executive Director
Security Level: Email, Account Authentication(None)
Sent: 9/8/2022 5:45:41 PM
Viewed: 9/12/2022 7:14:32 AM
Signed: 9/12/2022 7:15:37 AM
Signature Adoption: Drawn on Device
Using IP Address: 172.58.181.230
Signed using mobile
Electronic Record and Signature Disclosure:Accepted: 9/1 2/2022 7:14:32 AMID: 3622d09d-674e-4c64-a9a3-0e53d2d79eeb
Jack Thomson
jwthom61 8@msn.comBoard Chair
Security Level: Email, Account Authentication(None)
Doalsnd by:[]nXYjnUhf
60728F748663+4E.
Sent: 9/1 2/2022 7:15:39 AM
Viewed: 9/12/2022 7:38:02 AM
Signed: 9/1 2/2022 7:42:30 AM
Signature Adoption: Drawn on Device
Using IP Address: 71.12.35.153
Signed using mobile
Electronic Record and Signature Disclosure:Accepted: 9/12/2022 7:38:02 AMID: 6eab6f37-7b95-46a4-ba90-2a8e51902d2c
In Person Signer Events Signature
Status
Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status
Status
Timestamp
Certified Delivery Events Timestamp
Carbon Copy Events
Lauri Nack
lauri.nack@cityofdenton.com
City of Denton - Community Services
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Status Timestamp
Sent: 9/12/2022 7:42:32 AM
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
Status Timestamps
9/8/2022 4:24:34 PM
9/1 2/2022 7:38:02 AM
9/1 2/2022 7:42:30 AM
9/12/2022 7:42:33 AM
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Payment Events Status
Electronic Record and Signature Disclosure
Timestamps ____]
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Danielle Shaw, Andres Pacheco, Jack Thomson
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From time to time, City of Denton (we, us or Company) may be required by law to provide to
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documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Ing SystemsOP
Browsers (for SENDERS
Browsers (for SIGNERS)
r
l
me let Explorer 6.0?, Mozilla FireFox 1.0
7.2 (or above)NetSca'
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x
Email
Screen Resolution
Enabled Security Settings
•Allow per session cookies
'Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings viaroxy connection
## These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices anddisclosures exclusively in electronic format on the terms and conditions described above)
please let us know by clicking the ’I agree' button below.
By checking the ’I Agree’ box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.