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22-2095ORDiNANCENO. 22-2095 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE ANINTERLOCAL COOPERATIVE PURCHASING PROGRAM AGREEMENT WITH NCPA-NATIONAL COOPERATIVE PURCHASING ALLIANCE, UNDER THE TEXASGOVERNMENT CODE CHAPTERS 252, 271, AND 791. TO AUTHORIZE CITY OFDENTON CONTRACTS FOR THE PURCHASE OF VARIOUS GOODS AND SERVICES; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND DECLARING ANEFFECTIVE DATE (FILE 8084 – AWARD AN INTERLOCAL COOPERATIVEPURCHASING AGREEMENT WITH NCPA-NATIONAL COOPERATIVE PURCHASING ALLIANCE). THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The City Manager, or their designee, is hereby authorized to execute the Interlocal Cooperative Purchasing Agreement with the NCPA-National Cooperative PurchasingAlliance under Section 791.001 of the Texas Government Code, a copy of which is attached hereto and incorporated by reference herein (the “Agreement”). SECTION 2. The City Manager, or their designee, is authorized to expend funds pursuant to the Agreement for the purchase of various goods and services. SECTION 3. The City Council of the City of Denton hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance to the City Manager of the City of Denton, or their designee. SECTION 4. This ordinance shall become effective immediately upon its passage and approval. ,e..nd£"“HG5ili;“di""':=:,=S,WIY£p aid–Bl:: following vote Ll -a]: Aye J£PK P/P KZ Nay Abstain Absent Mayor Gerard Hudspeth:Vicki Byrd, District 1 :Brian Beck, District 2: Jesse Davis. District 3 : Alison Maguire, District 4:Brandon Chase McGee, At Large Place 5 : Chris Watts, At Large Place 6: PASSED AND APPROVED thi, th, \Sb d,y of abM ' 2022. BgnfRrMT?bR ATrES T: Dbe a+5ROSA RI03. CITY SECRETARY 3ESUS SAdza<1\\\\1111111 APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY Digitally signed by Marcella LunnDN: cn=Marcella Lunn, o, ou=City By. \X£LVcM\ \JWfl : I:i='r:=keuaJunn@cit,aHem Date: 2022.09.30 16:21:13 -05'00' DocuSign Envelope ID: 4828DE63-DF894EB5-AI E2-D7534CBF5333 DENTON Docusign City Council Transmittal Coversheet coop 1 8084 File Name Purchasing Contact GinnY Brummett CIty C,,„II T„g,t D,t, O CTOBER 18’ 2022 Piggy Back Option Contract Expiration Ordinance NCPA Interloca1 N/A CONTINUOUS 22-2095 DocuSign Envelope ID: 4828DE63-DF894EB5-AI E2-D7534CBF5333 NCPA National Cooperative Purchasing Alliance INTERLOCAL AGREEMENT Contracting Parties City of Denton (Participating Agency) Region 14 Educational Service Center (Lead Agency) 75-6000514 (Federal Tax ID Number) This agreement is effective upon signature and shall be automatically renewed unless either party gives sixty (60) days prior written notice of non-renewal. This agreement may be terminated with or without cause by either party upon (60) days prior written notice, or may also be terminated for cause at anytime upon written notice stating the reason for and effective date of such terminations and after giving the affected party a thirty (30) day period to cure any breach. Statement of Services to be Performed: Authority for such services is granted under Government Code, Title 7, Chapter 791 Interlocal Cooperation Contracts, Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter F, Section 271.101 and Section 271.102. The purpose of this cooperative is to obtain substantial savings for member school districts and public entities through volume purchasing. Role of the Purchasing Cooperative 1. 2. 3. 4. 5. Provide for the organizational and administrative structure of the program. Provide staff time necessary for efficient operation of the program. Receive quantity requests from entities and prepare appropriate tally of quantities, Initiate and implement activities related to the bidding and vendors selection process. Provide members with procedures for ordering, delivery, and billing. Role of the Participating Agency: 1. 2. 3. 4 Commitment to participate in the program as indicated by an authorized signature in the appropriate space below. Designate a contact person for the cooperative. Commit to purchase products and services that become part of the official products and services list when it is in the best interest of the member entity. Prepare purchase orders issued to the appropriate vendor from the official award list provided by the Purchasing Cooperative. DocuSign Envelope ID: 4828DE63-DF894EB5-AI E2-D7534CBF5333 5. 6. Accept shipments of products ordered from vendors in accordance with standard purchasing procedures. Pay vendors in a timely manner for all goods and services received. Authorization : Region 14 Education Service Center and the National Cooperative Purchasing Alliance (NCPA) executed a contract to provide cooperative purchasing opportunities to public and nonprofit agencies nationwide. Please send a signed Interlocal Agreement by email to membership@ncpa.us, fax to (888) 543-65 15, ormail to NCPA, P.O. Box 701273, Houston, TX 77270. A facsimile or email transmission of an executed signature page of the agreement shall have the same force and effect as an original signature page. Participating Agency DocuSlgned by: By Is'.' H‘ .5236DB2An&arized Signature Region 14 Education Service Center By Authorized Signature C1 ty Manager Title Title 10/19/2022 Date Date Glnny Brurnmett Contact Person Contact Person Buyer Title of Contact Telephone Number 901B Texas Street Street Address Email Address Denton , Texas 76209 City, State Zip 940-349–7100 Contact's Telephone Number Purchas1 ng@cltyofdenton . com Email Address DocuSign Envelope ID: 4828DE63-DF894EB5-AI E2-D7534CBF5333 THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED as to financial and operational obligationsand business terms. ATTEST: ROSA RIOS, CITY SECRETARY 'DocuSigned by: BY: @ Laura Behrens PRINTED NAME APPROVED AS TO LEGAL FORM:MACK REINWAND, CITY ATTORNEYAssistant D1 rector of Procurement TITLE F1 nance DEPARTMENT [Xx:uSign Certificate Of Completion Envelope Id: 4828DE63DF894EB5AI E2D7534CBF5333 Subject: Please DocuSign: City Council Contract 8084 NCPA Interlocal Source Envelope: Status: Completed Document Pages: 4 Certificate Pages: 6 AutoNav: Enabled Signatures: 5 Initials: 1 Envelope Originator: Ginny DrummeR 901 B Texas Street Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central TIme (US & Canada) Denton, TX 76209 Ginny.Brummett@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 9/1 9/2022 12:52:22 PM Holder: Ginny Brummett Ginny.Brummett@cityofdenton.com Location: DocuSign Signer Events Ginny Brummett ginny.brummett@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Signature Timestamp Sent: 9/19/2022 12:57:09 PM Viewed: 9/1 9/2022 12:57:18 PM Signed: 9/1 9/2022 12:57:36 PM Completed Using IP Address: 198.49.140.10 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication(None) Sent: 9/19/2022 12:57:39 PM Viewed: 9/19/2022 2:31 :21 PM Signed: 9/1 9/2022 2:31 :42 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Electronic Record and Signature Disclosure:Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Deputy City Attorney City of Denton Security Level: Email, Account Authentication(None) •DocuSign•d br iMartdh&Ahh .4B070&31&4AA438 Sent: 9/19/2022 2:31 :47 PM Viewed: 9/19/2022 2:34:04 PM Signed: 9/1 9/2022 2:35:12 PM Freeform SigningSignature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and SIgnature Disclosure:Not Offered via DocuSign Laura Behrens Laura.Behrens@cityofdenton.com Assistant Director of Procurement Security Level: Email, Account Authentication(None) 'DocuSlgn•d brp [Aar4hLnws Sent: 9/28/2022 9:18:32 AM Viewed: 9/28/2022 9:26:45 AM Signed: 9/28/2022 9:27:06 AM,2F03F97CA88348F Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Accepted: 9/28/2022 9:26:45 AMID: 882680bl-fef1 Jj857-ae8c-e697d82c65c1 Signer Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Signature Timestamp Completed Sent: 9/28/2022 9:27:11 AM Viewed: 10/19/2022 7:26:46 AM Signed: 10/19/2022 7:27:01 AMUsing IP Address: 198.49.140.104 Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton DocuS bernd by:I SMA Ao.& 5236DB206270423. Sent: 10/1 9/2022 7:27:04 AM Viewed: 10/1 9/2022 7:32:40 AM Signed: 10/1 9/2022 7:32:48 AM Security Level: Email, Account Authentication(None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not Offered via DocuSign Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication(None) 'DocuSlgn•d bp1 RosaRiel IC5CA8C5EI 75493 Sent: 10/1 9/2022 7:32:51 AM Viewed: 10/1 9/2022 10:53:55 AM Signed: 10/19/2022 11 :36:14 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Accepted: 10/1 9/2022 11 :36:01 AMID: 2e475690-993a44b6-ad16-a98e5e98e078 In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Status Timestamp Certified Delivery Events Timestamp J Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Status Timestamp Sent: 9/19/2022 12:57:39 PM Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Sent: 9/28/2022 9:27:09 AM Viewed: 9/29/2022 11 :07:50 AM Carbon Copy Events City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Status Timestamp Sent: 10/1 9/2022 11 :36:17 AM Viewed: 10/1 9/2022 4:30:01 PM Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Sent: 10/19/2022 11 :36:19 AM Micaela Flores mflores@ncpa.us Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Sent: 10/19/2022 11:36:21 AM Viewed: 10/1 9/2022 1 :07:10 PM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope Sent Certified Delivered Signing Complete Completed Status Timestamps 9/1 9/2022 12:57:09 PM 10/19/2022 10:53:55 AM 10/19/2022 11 :36:14 AM 10/1 9/2022 11 :36:21 AM Hashed/Encrypted Security Checked Security Checked Security Checked Payment Events Status Timestamps B Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Laura Behrens, Rosa Rios ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the ’I agree’ button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is de$cribed below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need fIrst to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent’ form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@ cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Denton To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to purchasing @cityofdenton.com and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Denton To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process. . Required hardware and software rating Systems0 Browsers (for SENDERS Browsers (for SIGNERS): r l mlet Explorer 6.0?, Mozilla FireFox 1.0 NetScape 7.2 (or above / x Email Screen Resolution Enabled Security Settings •Allow per session cookies •Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via roxy connection ## These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. 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By checking the ’I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you. Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: 4828DE63-DF89-4EB5-A1E2-D7534CBF5333 Ginny Brummett 8084COOP N/A NCPA Interlocal CONTINUOUS OCTOBER 18, 2022 22-2095 INTERLOCAL AGREEMENT       Contracting Parties   Region 14 Educational Service Center (Participating Agency) (Lead Agency)     (Federal Tax ID Number)   This agreement is effective upon signature and shall be automatically renewed unless either party gives sixty (60) days prior written notice of non-renewal. This agreement may be terminated with or without cause by either party upon (60) days prior written notice, or may also be terminated for cause at anytime upon written notice stating the reason for and effective date of such terminations and after giving the affected party a thirty (30) day period to cure any breach.   Statement of Services to be Performed:   Authority for such services is granted under Government Code, Title 7, Chapter 791 Interlocal Cooperation Contracts, Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter F, Section 271.101 and Section 271.102. The purpose of this cooperative is to obtain substantial savings for member school districts and public entities through volume purchasing.   Role of the Purchasing Cooperative   1. Provide for the organizational and administrative structure of the program.   2. Provide staff time necessary for efficient operation of the program.   3. Receive quantity requests from entities and prepare appropriate tally of quantities.   4. Initiate and implement activities related to the bidding and vendors selection process.   5. Provide members with procedures for ordering, delivery, and billing.       Role of the Participating Agency:   1. Commitment to participate in the program as indicated by an authorized signature in the appropriate space below. 2. Designate a contact person for the cooperative.   3. Commit to purchase products and services that become part of the official products and services list when it is in the best interest of the member entity. 4. Prepare purchase orders issued to the appropriate vendor from the official award list provided by the Purchasing Cooperative. City of Denton 75-6000514 DocuSign Envelope ID: 4828DE63-DF89-4EB5-A1E2-D7534CBF5333 5. Accept shipments of products ordered from vendors in accordance with standard purchasing procedures. 6. Pay vendors in a timely manner for all goods and services received.   Authorization:   Region 14 Education Service Center and the National Cooperative Purchasing Alliance (NCPA) executed a contract to provide cooperative purchasing opportunities to public and nonprofit agencies nationwide.   Please send a signed Interlocal Agreement by email to membership@ncpa.us, fax to (888) 543-6515, or mail to NCPA, P.O. Box 701273, Houston, TX 77270. A facsimile or email transmission of an executed signature page of the agreement shall have the same force and effect as an original signature page.       Participating Agency Region 14 Education Service Center   By__________________________________ By___________________________________ Authorized Signature Authorized Signature       ____________________________________ ______________________________________ Title Title       ____________________________________ ______________________________________ Date Date       ____________________________________ ______________________________________ Contact Person Contact Person       ____________________________________ ______________________________________ Title of Contact Telephone Number       ____________________________________ ______________________________________ Street Address Email Address       ____________________________________ City, State Zip     ____________________________________ Contact's Telephone Number     ____________________________________ Email Address DocuSign Envelope ID: 4828DE63-DF89-4EB5-A1E2-D7534CBF5333 940-349-7100 Denton, Texas 76209 Buyer 901B Texas Street Purchasing@cityofdenton.com Ginny Brummett 10/19/2022 City Manager THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT ATTEST: ROSA RIOS, CITY SECRETARY BY: _______________________________ APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY BY: _______________________________ DocuSign Envelope ID: 4828DE63-DF89-4EB5-A1E2-D7534CBF5333 Laura Behrens Finance Assistant Director of Procurement Certificate Of Completion Envelope Id: 4828DE63DF894EB5A1E2D7534CBF5333 Status: Completed Subject: Please DocuSign: City Council Contract 8084 NCPA Interlocal Source Envelope: Document Pages: 4 Signatures: 5 Envelope Originator: Certificate Pages: 6 Initials: 1 Ginny Brummett AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Ginny.Brummett@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 9/19/2022 12:52:22 PM Holder: Ginny Brummett Ginny.Brummett@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Ginny Brummett ginny.brummett@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 9/19/2022 12:57:09 PM Viewed: 9/19/2022 12:57:18 PM Signed: 9/19/2022 12:57:36 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 9/19/2022 12:57:39 PM Viewed: 9/19/2022 2:31:21 PM Signed: 9/19/2022 2:31:42 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 9/19/2022 2:31:47 PM Viewed: 9/19/2022 2:34:04 PM Signed: 9/19/2022 2:35:12 PM Freeform Signing Electronic Record and Signature Disclosure: Not Offered via DocuSign Laura Behrens Laura.Behrens@cityofdenton.com Assistant Director of Procurement Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 9/28/2022 9:18:32 AM Viewed: 9/28/2022 9:26:45 AM Signed: 9/28/2022 9:27:06 AM Electronic Record and Signature Disclosure: Accepted: 9/28/2022 9:26:45 AM ID: 882680b1-fef1-4857-ae8c-e697d82c65c1 Signer Events Signature Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 9/28/2022 9:27:11 AM Viewed: 10/19/2022 7:26:46 AM Signed: 10/19/2022 7:27:01 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/19/2022 7:27:04 AM Viewed: 10/19/2022 7:32:40 AM Signed: 10/19/2022 7:32:48 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/19/2022 7:32:51 AM Viewed: 10/19/2022 10:53:55 AM Signed: 10/19/2022 11:36:14 AM Electronic Record and Signature Disclosure: Accepted: 10/19/2022 11:36:01 AM ID: 2e475690-993a-44b6-ad16-a98e5e98e078 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 9/19/2022 12:57:39 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 9/28/2022 9:27:09 AM Viewed: 9/29/2022 11:07:50 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 10/19/2022 11:36:17 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 10/19/2022 11:36:19 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Micaela Flores mflores@ncpa.us Security Level: Email, Account Authentication (None) Sent: 10/19/2022 11:36:21 AM Viewed: 10/19/2022 1:07:10 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/19/2022 12:57:09 PM Certified Delivered Security Checked 10/19/2022 10:53:55 AM Signing Complete Security Checked 10/19/2022 11:36:14 AM Completed Security Checked 10/19/2022 11:36:21 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Laura Behrens, Rosa Rios How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Denton To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Denton To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? Browsers (for SENDERS): Internet Explorer 6.0? or above Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies •Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you.