22-2193ORDINANCE NO. 22-2193
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONALSERVICES AGREEMENT WITH HDR ENGINEERING, INC., FOR PROFESSIONALENGINEERING SERVICES ON THE LEAD AND COPPER PUBLIC OUTREACH AND CRISIS
COMMUNICATION PLAN FOR THE WATER UTILITIES DEPARTMENT AS SET FORTH INTHE CONTRACT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (RFQ 7574-019 – PROFESSIONAL SERVICESAGREEMENT FOR ENGINEERING SERVICES AWARDED TO HDR ENGINEERING, INC.,
IN THE NOT-TO-EXCEED AMOUNT OF $217,106.50).
WHEREAS, on March 23, 2021, the City Council approved a pre-qualified engineer list forWater and Wastewater (Ordinance 21-546), and the professional services provider (the “Provider“)
mentioned in this ordinance is being selected as the most highly qualified on the basis of its
demonstrated competence and qualifications to perform the proposed professional services; and
WHEREAS, this procurement was undertaken as part of the City’s governmental
function; and
WHEREAS, the fees under the proposed contract are fair and reasonable and are consistent
with, and not higher than, the recommended practices and fees published by the professional
associations applicable to the Provider’s profession, and such fees do not exceed the maximum
provided by law; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Manager, or their designee, is hereby authorized to enter into an
agreement with to HDR Engineering, Inc., for professional engineering services on the Lead and
Copper Public Outreach and Crisis Communication Plan for the Water Utilities Department, a copy
of which is attached hereto and incorporated by reference herein.
SECTION 2. The City Manager, or their designee, is authorized to expend funds as required
by the attached contract.
SECTION 3. The City Council of the City of Denton, hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or their designee.
SECTION 4. The findings in the preamble of this ordinance are incorporated herein by
reference.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was made by ’B r+ b_. Bec k and
seconded by J , ss,,_ h., . . This ordinance was passed and approved by
the following vote L-Z - IL] :
Aye
JJ1,raL-JL
Nay Abstain Absent
Mayor Gerard Hudspeth:Vicki Byrd, District 1 :Brian Beck. District 2:Jesse Davis. District 3 :
Alison Maguire, District 4:Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
PASSED AND APPROVED this the tSb dayof Nave,aber , 2022
GERARD HUDSPETH, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
b\\111111111fa
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by MarcellaLunn
DN: cn=Marcella Lunn, o,
\JN\h ::,ii:T„:, FSEP,ni,@,i,y,fBEnton.cc
Date: 2022.10.06 17:20:02
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bD4-BDC3-D2DlIAB384DBDocuSign Envelope ID: 4C9F7E8.
DENTON
Docusign City Council Transmittal Coversheet
PSA 1 7574-019
File Name LEAD & COPPER PUBLIC OUTREACH & CRISIS COMMUNICATION PIAN
PurchasingContact Crysta1 Westbrook
City Council Target Date NOvEMBER 1 ’ 2022
Piggy Back Option Nat App11cable
Contract Expiration N /A
22-2193Ordinance
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CITY OF DENTON, TEXAS
STANDARD AGREEMENT FOR ENGINEERING RELATED PROFESSIONALSERVICES
This AGREEMENT is between the City of Denton, a Texas home-rule municipality("CITY"), and HDR ENGINEERING, INC., with its corporate office at 1917 S. 67THSTREET, OMAHA, NE 68106 and authorized to do business in Texas, ("ENGINEER"), fora PROJECT generally described as: LEAD AND COPPER PUBLIC OUTREACH ANDCRISIS COMUNNICATION PLAN (the "PROJECT").
SECTION 1
Scope of Services
A. The CITY hereby agrees to retain the ENGINEER, and the ENGINEER hereby agreesto perform, professional engineering services set forth in the Scope of Services
attached hereto as Attachment A. These services shall be performed in connectionwith the PROJECT,
B. Additional services, if any, will be requested in writing by the CITY. CITY shall notpay for any work performed by ENGINEER or its consultants, subcontractors and/or
suppliers that has not been ordered in advance and in writing. It is specificallyagreed that ENGINEER shall not be compensated for any additional work resulting
from oral orders of any person.
SECTION 2
Compensation and Term of Agreement
A. The ENGINEER shall be compensated for all services provided pursuant to thisAGREEMENT in an amount not to exceed $217,106.50 in the manner and in
accordance with the fee sChedule as set forth in Attachment A. Payment shall beconsidered full compensation for all labor, materials, supplies, and equipmentnecessary to complete the services described in Attachment A.
B. Unless otherwise terminated pursuant to Section 6. D. herein, this AGREEMENT shall
be for a term beginning upon the effective date, as described below, and shall continuefor a period which may reasonably be required for the completion of the PROJECT,until the expiration of the funds, or completion of the PROJECT and acceptance by the
CITY, whichever occurs first. ENGINEER shall proceed diligently with the PROJECT to
completion as described in the PROJECT schedule as set forth in Attachment A.
SECTION 3
Terms of Payment
Payments to the ENGINEER will be made as follows:
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A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation, including but not
limited to meeting the requirements set forth in the PROJECT schedule as setforth in Attachment to reasonably substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under thisAGREEMENT. Invoices for the uncontested performance of the particular
services are due and payable within 30 days of receipt by City.
(3) Upon completion of services enumerated in Section 1, the final payment of anybalance for the uncontested performance of the services will be due within 30
days of receipt of the final invoice.
(4) in the event of a disputed or contested billing, only that portion so contested willbe withheld from payment, and the undisputed portion will be paid. The CITYwill exercise reasonableness in contesting any bill or portion thereof. - No
interest will accrue on any contested portion of the billing until mutually resolved.
(5) if the CITY fails to make payment in full to ENGINEER for billings contested in
good faith within 60 days of the amount due, the ENGINEER may, after giving 7days' written notice to CITY, suspend services under this AGREEMENT until
paid in full. In the event of suspension of services, the ENGINEER shall haveno liability to CITY for delays or damages caused the CITY because of such
suspension of services.
SECTION 4
Obligations of the Engineer
A. General
The ENGINEER will serve as the CITY's professional engineering representative underthis AGREEMENT, providing professional engineering consultation and advice and
furnishing customary services incidental thereto.
B. Standard of Care
The ENGINEER shall perform its services:
(1) with the professional skill and care ordinarily provided by competent engineers
practicing in the same or similar locality and under the same or similarcircumstances and professional license; and
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(2) as expeditiously as is prudent considering the ordinary professional skill and
care of a competent engineer.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity forsubcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work to beperformed hereunder. The ENGINEER shall also advise the CITY concerningthe results of same. Such surveys, tests, and investigations shall be furnished
by the CITY, unless otherwise specified in Attachment A.
(2) in soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points and
sample intervals and at locations other than where observations, exploration,and investigations have been made. Because of the inherent uncertainties in
subsurface evaluations, changed or unanticipated underground conditions mayoccur that could affect the total PROJECT cost and/or execution. These
conditions and cost/execution effects are not the responsibility of theENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible mylar sheets and electronic files in .pdf format, or as otherwise approved byCITY, which shall become the property of the CITY. CITY may use such drawings in any
manner it desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the ENGINEER orits personnel in any way responsible for those duties that belong to the CITYand/or the CITY's construction contractors or other entities, and do not relieve
the construction contractors or any other entity of their obligations, duties, and
responsibilities, inelyding, but not limited to, all construction methods, means,techniques, sequences, and procedures necessary for coordinating and
completing all portions of the construction work in accordance with theAGREEMENT Documents and any health or safety preeautions required bysuch construction work. The ENGINEER and its personnel have no authority to
exercise any control over any construction contractor or other entity or their
employees in connection with their work or any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
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Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progressor quality of the completed work on the PROJECT or to determine, in general, ifthe work on the PROJECT is being performed in a manner indicating that thePROJECT, when completed, will be in accordance with the AGREEMENTDocuments, nor shall anything in the AGREEMENT Documents or this
AGREEMENT between CITY and ENGINEER be construed as requiringENGINEER to make exhaustive or continuous on-site inspections to discoverlatent defects in the work or otherwise check the quality or quantity of the workon the PROJECT. If the ENGINEER makes on-site observation(s) of adeviation from the AGREEMENT Documents, the ENGINEER shall inform theCITY
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth inthe Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the AGREEMENT Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the current
available information at the time of preparation, in accordance withAttachment A.
(2) in providing opinions of cost, financial analyses, economic feasibility projections,and schedules for the PROJECT, the ENGINEER has no control over cost or
price of labor and materials; unknown or latent conditions of existing equipment
or structures that may affect operation or maintenance costs; competitive
bidding procedures and market conditions; time or quality of performance by
third parties; quality, type, managernent, or direction of operating personnel; andother economic and operational factors that may materially affect the ultimatePROJECT cost or schedule. Therefore, the ENGINEER makes no warranty
that the CITY's actual PROJECTcosts, financial aspects, economic feasibility,
or schedules will not vary from the ENGINEER's opinions, analyses, projections,or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction progress
payments to the construction contractor will be based on the ENGINEER's knowledge,information, and belief from selective sampling and observation that the work hasprogressed to the point indicated. Such recommendations do not represent that
continuous or detqiled examinations have been made by the ENGINEER to ascertain thatthe construction contractor has completed the work in exact accordance with the
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AGREEMENT Documents; that the final work will be acceptable in all respects; that theENGINEER has made an examination to ascertain how or for what purpose the
construction contractor has used the moneys paid; that title to any of the work, materials,or equipment has passed to the CITY free and clear of liens, claims, security interests, orencumbrances; or that there are not other matters at issue between the CITY and the
construction contractor that affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information compiled
and furnished by others, and may not always represent the exact location, type of various
components, or exact manner in which the PROJECT was finally constructed. TheENGINEER is not responsible for any errors or omissions in the information from others
that is incorporated into the record drawings.
I. Right to Audit
(1 ) ENGINEER agrees that the CITY shall, until the expiration of five (5) years afterfinal payment under this AGREEMENT, have access to and the right toexamine and photocopy any directly pertinent books, documents, papers and
records of the ENGINEER involving transactions relating to this AGREEMENT.ENGINEER agrees that the CITY shall have access during normal working
hours to all necessary ENGINEER facilities and shall be provided adequate andappropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable advancenotice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITYshall, until the expiration of five (5) years after final payment under thesubcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such suk)consultant,
involving transactions to the subcontract, and further, that the CITY shall have
access during normal working hours to all subconsultant facilities, and shall beprovided adequate and appropriate work space, in order to conduct audits incompliance with the provisions of this section together with subsection (3)
hereof. CITY shall give subconsultant reasonable advance notice of intendedaudits
(3) ENGINEER and subconsultant agree to photocopy such documents as may be
requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost
of copied at the rate published in the Texas Administrative Code in effect as of
the time copying is performed.
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J. INSURANCE
(1) ENGINEER’S INSURANCE
a.Commercial General Liability – the ENGINEER shall maintaincommercial general liability (CGL) and, if necessary, commercialumbrella insurance with a limit of not less than $1,000,000.00 per each
occurrence with a $2,000,000.00 aggregate. If such Commercial General
Liability insurance contains a general aggregate limit, it shall applyseparately to this PROJECT or location.
1.The CITY shall be included as an additional insured with all rights
of defense under the CGL, using ISO additional insured
endorsement or a substitute providing equivalent coverage, and
under the commercial umbrella, if any. This insurance shall apply
as primary insurance with respect to any other insurance or self-
insurance programs afforded to the CITY. The CommercialGeneral Liability insurance policy shall have no exclusions orendorsements that would alter or nullify: premises/operations,products/completed operations, contractual, personal injury, or
advertising injury, which are normally contained within the policy,
unlesst he CITY specifically_approves such exclusions in writing.
ii.ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to theextent these damages are covered by the commercial generalliability or eommercial umbrella liability insurance maintainedinaccordance with this AGREEMENT.
b.Business Auto – the ENGINEER shall maintain business auto liability
and, if necessary, coMmercial umbrella liability insurance with a limit ofnot less than $1,000,000 each accident. Such insurance shall cover
liability arising out of “any auto”, including owned, hired, and non-ownedautos, when said vehicle is used in the course of the PROJECT. If the
engineer owns no vehicles, coverage for hired or non-owned is
acceptable.
1.ENGINEER waives all rights against the CITY and it$ agents,officers, directors and employees for recovery of damages to the
extent thQse damages are covered by the business auto liabijity orcommercial umbrella liability insurance obtained by ENGINEERpursuant to this AGREEMENT or under any applicable auto
physical damage coverage.
c. Workers’ Compdnsation ENGINEER shall maintain work6rs
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compensation and employers liability insurance and, if necessary,commercial umbrella liability insurance with a limit of not less than
$100,000.00 each accident for bodily injury by accident or $100,000.00each employee for bodily injury by disease, with $500,000.00 policy limit.
1.ENGINEER waives all rights against the CITY and its agents,officers, directors and employees for recovery of damages to the
extent these damages are covered by workers compensation andemployer’s liability or commercial umbrella insurance obtained byENGINEER pursuant to this AGREEMENT.
d.Professional Liability – ENGINEER shall maintain professional liability, a
claims-made policy, with a minimum of $1,000,000.00 per claim and
aggregate. The policy shall contain a retroactive date prior to the date of
the AGREEMENT or the first date of services to be performed,
whichever is earlier. Coverage shall be maintained for a period of 5 years
following the completion of the AGREEMENT. An annual certificate ofinsurance specifically referencing this PROJECT shall be submitted to
the CITY for each year following completion of the AGREEMENT.
(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ENGINEER has obtained allrequired insurance shall be attached to this AGREEMENT prior to itsexecution .
b.Applicable policies shall be endorsed to name the CITY an AdditionalInsured thereon, subject to any defense provided by the policy, as its
interests may appear. The term CITY shall include its employees,
officers, officials, agents, and volunteers as respects the contractedservices.
c. Certificate(s) of insurance shall document that insurance coveragespecified in this AGREEMENT are provided under applicable policiesdocumented thereon.
d. Any failure on part of the CITY to attach the required insurancedocumentation hereto shall not constitute a waiver of the insurance
requirements.
e.A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Notice shall be sentto the respective Department Director (by -name), City of Denton,901Texas Street, Denton, Texas 76209.
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f. Insurers for all policies must be authorized to do business in the State ofTexas and have a minimum rating of A:V or greater, in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial strengthand solvency to the satisfaction of Risk Management.
g.Any deductible or self insured retention in excess of $25,000.00 thatwould change or alter the requirements herein is subject to approval by
the CITY in writing, if coverage is not provided on a first-dollar basis. The
CITY, at it sole discretion, may consent to alternative coverage
maintained through insurance pools or risk retention groups. Dedicatedfinancial resources or letters of credit may also be acceptable to theCITY
h. Applicable policies shall each be endorsed with a waiver of subrogation
in favor of the CITY as respects the PROJECT.
i.The CITY shall be entitled, upon its requdst and without incurring
expense, to review the ENGINEER's insurance policies includingendorsements thereto and, at the CITY's discretion; the ENGINEER may
be required to provide proof of insurance premium payments.
J.Lines of coverage, other than Professional LiabilitV, underwritten on aclaims-made basis, shall contain a retroactive date coincident with or
prior to the date of the AGREEMENT. The certificate of insurance shall
state both the retroactive date and that the coverage is dai_ms-made.
k.Coverages, whether written on an occurrence or claims-made basis,
shall be maintained without interruption nor restrictive modification or
chang6s from date of commencement of the PROJECT until final
payment arid termination of any coverage required to be maintained after
final payments.
1.The CITY shall not be responsible for the direct payment of anyinsurance premiums required by this AGREEMENT.
m. Sub congultants and subcontractors to/of the ENGINEER shall be
required by the ENGINEER to maintain the sqme or reasonably
equivalent insurance coverage as required for the ENGINEER. Whensub consultants/subcontractors maintain insuranQe coverage,
ENGINEER shall provide CITY with documentation thereof on acertificate Of insurance.
K. Independent Consultant
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The ENGINEER agrees to perform all services as an independent consultant and not as a
subcontractor, agent, or employee of the CITY. The doctrine of respondeat superiorshall not apply.
L. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in writing ofany existing conflicts of interest or potential conflicts of interest, including personal financial
interest, direct or indirect, in property abutting the proposed PROJECT and business
relationships with abutting property cities. The ENGINEER further acknowledges that it willmake disclosure in writing of any conflicts of interest that develop subsequent to thesigning of this AGREEMENT and prior to final payment under the AGREEMENT.
M. Asbestos or Hazardous Substances
(1) if asbestos or hazardous substances in any form are encountered or suspected,the ENGINEER will stop its own work in the affected portions of the PROJECT
to permit testing and evaluation.
(2) if asbestos or other hazardous substances are suspected, the CITY may
request the ENGINEER to assist in obtaining the services of a qualifiedsubcontractor to manage the remediation activities of the PROJECT.
N. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published designcriteria and/or current engineering practice standards which the ENGINEER should havebeen aware of at the time this AGREEMENT was executed, the ENGINEER shall revise
plqns and specifications, as required, at its own cost and expense. However, if design
changes are required due to the changes in the permitting authorities' published designcriteria and/or practice standards criteria which are i)ublished after the date of thisAGREEMENT which the ENGINEER could not have been reasonably aware of, the
ENGINEER shall notify the CITY of such changes and an adjustment in compensation willbe made through an amendment to this AGREEMENT.
O. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule developed perAttachment A to this AGREEMENT.
P. Equal Opportunity
(1) Equal Employment Opportunity; ENGINEER and ENGINEER’s agentsshall engage in any discriminatory employment practice. No person shall, on
the grounds Of race, sex, sexual orientation, age, disability, creed, color, genetic
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testing, or national origin, be refused the benefits of, or be otherwise subjectedto discrimination under any activities resulting from this AGREEMENT.
(2) Americans with Disabilities Act (ADA) Compliance: ENGINEER andENGINEER’s agents shall not engage in any discriminatory employment
practice against individuals with disabilities as defined in the ADA.
SECTION 5
Obligations of the City
A. City-Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the informationprovided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for theENGINEER's performance of its services. The CITY will perform, at no cost to theENGINEER, such tests of equipment, machinery, pipelines, and other components of theCITY's facilities as may be required in connection with the ENGINEER's services. The
CITY will be responsible for all acts of the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwiseagreed to in the Scope of Services, the CITY will obtain, arrange, and
pay for all advertisements for bids; permits and licenses required by local, state, or federalauthorities; and land, easements, rights-of-way, and access necessary for theENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney, insuranceeounselor, accountant, auditor, bond and financial advisors, and other consultants as the
CITY deems appropriate; and rQnder in writing decisions required by the CITY in a timelymanner in accordance with the PROJECT schedule prepared in accordance withAttachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY observes orbecoMes aware of any development that affects the scope or tirhing of the ENGINEER's
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services or of any defect in the work of the ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY'sfacilities that may contain hazardous materials, including asbestos containingmaterials, or conditions, and that ENGINEER had no prior role in thegeneration, treatment, storage, or disposition of such materials. Inconsideration of the associated risks that may give rise to claims by thirdparties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge, releaseor escape of hazardous substances, contaminants, or asbestos is a result ofENGINEER’s negligence or if ENGINEER brings such hazardous substance,contaminant or asbestos onto the PROJECT.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article IV.E.regarding the ENGINEER's Personnel at Construction Site, and provisions providing for
contractor indemnification of the CITY and the ENGINEER for contractor’s negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain nodirect action against the ENGINEER, its officers, employees, and
subcontractors, for any claim arising out of, in connection with, orresulting from the engineering services performed. Only the CITYwill be the beneficiary of any undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits toanyone other than the CITY
and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity orperson regarding the PROJECT a provision that such entity or person shall
h?ve no third-party beneficiary rightsunder this AGREEMENT.
(4) Nothing contained in this Section H. shall be construed as a waiver of any right
the CITY has to bring a claim against ENGINEER. -
I. CITY's Insurance
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(1) The CITY may maintain property insurance on certain pre-existing structuresassociated with the PROJECT.
(2) The CITY may secure Builders Risk/Installation insurance at the replacementcost value of the PROJECT. The CITY may provide ENGINEER a copy of thepolicy or documentation of such on a certificate of insurance.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or requested
assistance to support, prepare, document, bring, defend, or assist in litigation undertaken
or defended by the CITY. In the event CITY requests such services of the ENGINEER, this
AGREEMENT shall be amended or a separate agreement will be negotiated between theparties
K. Changes
The CITY may make or approve changes within the general Scope of Services in thisAGREEMENT. If such changes affect the ENGINEER's cost of or time required for
performance of the services, an equitable adjustment will be made through an amendment
to this AGREEMENT with appropriate CITY approval.
SECTION 6
General Legal Provisions
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of awritten Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, doQuments, and other work products of thQ
ENGINEER, whether in hard copy or in electronic form; are instruments of service for this
PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by
the CITY or by others acting through or on behalf of the CITY of any such instruments-ofservice without the written permission of the ENGINEER will be at the CITY's spIe ri$k.
The CITY shall own the final designs, drawings, specifications and documents.
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C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused by acts ofGod, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER
that prevent ENGINEER’s performance of its obligations hereunder.
D. Termination
(1 ) This AGREEMENT may be terminated:
a. by the City for its convenience upon 30 days' written notice toENGINEER.
b.by either the CITY or the ENGINEER for cause if either party fails
substantially to perform through no fault of the other and the
nonperforming party does not commence correction of suchnonperformance within 5 days’ written notice or thereafter fails to
diligently complete the correction.
(2) if this AGREEMENT is terminated for the convenience of the City, theENGINEER will be paid for termination expenses as follows:
a. Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ENGINEER'S work product;
b. Out-of-pocket expenses for purchasing electronic data files and other
data storage supplies or services;
c. The time requirements for the ENGINEER'S personnel to document thework underway at the time of the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to theCITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for theconvenience of the CITY. In the event of such suspension, delay, or interruption, an
equitable adjustment - in the PROJECT's schedule, Qommitment and cost of theENGINEER's personnel and subcontractors, and ENGINEER's compensation will bemade
F. Indemnification
City of Denton, TexasStandard Agreement for Engineering Related Design ServicesRevised Date: 3/22/22
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IN ACCORDANCE WITH TEXAS LOCAL GOVERNMENT CODE SECTION 271.904,THE ENGINEER SHALL INDEMNIFY OR HOLD HARMLESS THE CITY AGAINSTLIABILITY FOR ANY DAMAGE COMMITED BY THE ENGINEER OR ENGINEER’SAGENT. CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICHTHE ENGINEER EXERCISES CONTROL TO THE EXTENT THAT THE DAMAGE ISCAUSED BY OR RESULTING FROM AN ACT OF NEGLIGENCE, INTENTIONALTORT. INTELLECTUAL PROPERTY INFRINGEMENT, OR FAILURE TO PAY ASUBCONTRACTOR OR SUPPLIER. CITY IS ENTITLED TO RECOVER ITSREASONABLE ArrORNEY’S FEES IN PROPORTION TO THE ENGINEER’SLIABILITY
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior written
consent of the other party.
H. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, itsinterpretation and performance, and any other claims related to it. The venue for any
litigation related to this AGREEMENT shall be Denton County, Texas.
I. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to beinvalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability
will not affect any other provision, and this AGREEMENT shall be construed as if such
invalid, illegal, or unenforceable provision had never been contained herein. Sections 5.F.,
6.B., 6.D., 6.F., 6.H., and 6.1. shall survive termination of this AGREEMENT for any cause.
J. Observe and Comply
ENGINEER shall atall timesobserve and comply with all fedefal and State laws andregulations and with all City ordinances and regulations which in any way affect thisAGREEMENT and the work hereunder, and shall observe and comply with all orders, lawsordinances and regulations which may exist or may be enacted later by governing bogies
having jurisdiction or authority for such enactment. No plea of misunderstanding orignorance thereof shall be considered. ENGINEER AGREES TO DEFEND, INDEMNIFYAND HOLD HARMLESS CITY AND ALL OF ITS OFFICERS, AGENTS ANDEMPLOYEES FROM AND AGAINST ALL CLAIMS OR LIABILITY ARISING OUT OFTHE VIOLATION OF ANY SUCH ORDER, LAW, ORDINANCE, OR REGULATION,WHETHER IT BE BY ITSELF OR ITS EMPLOYEES.
K. Immigration Nationality Act
City of Denton,_Texas
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ENGINEER shall verify the identity and employment eligibility of its employees who
perform work under this AGREEMENT, including completing the Employment EligibilityVerification Form (1-9). Upon request by CITY, ENGINEER shall provide CITY withcopies of all 1-9 forms and supporting eligibility documentation for each employee whoperforms work under this AGREEMENT. ENGINEER shall adhere to all Federal andState laws as well as establish appropriate procedures and controls so that no services
will be performed by any ENGINEER employee who is not legally eligible to performsuch services. ENGINEER SHALL INDEMNIFY CITY AND HOLD CITY HARMLESSFROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THISPARAGRAPH BY ENGINEER, ENGINEER’S EMPLOYEES, SUBCONTRACTORS,AGENTS, OR LICENSEES. CITY, upon written notice to ENGINEER, shall have theright to immediately terminate this AGREEMENT for violations of this provision byENGINEER
L. Prohibition On Contracts With Companies Boycotting Israel
Engineer acknowledges that in accordance with Chapter 2271 of the Texas
Government Code, City is prohibited from entering into a contract with a company fargoods or services unless the contract contains a written verification from the company
that it: (1 ) does not boycott Israel; and (2) will not boycott Israel during the term of thecontract. The terms “boycott Israel” and “company” shall have the meanings ascribed to
those terms in Section 808.001 of the Texas Government Code. By signing thisagreement, Engineer certifies that Engineer’s signature provides writtenverification to the City that Engineer: (1) does not boycott Israel; and (2) will notboycott Israel during the term of the agreement. Failure to meet or maintain the
requirements under this provision will be eonsidered a material breach.
M. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or
a Foreign Terrorist Organization
Sections 2252 and 2270 of the Texas Government Code restricts CITY from contractingwith companies that do business with Iran, Sudan, of a foreign terrorist organization.By signing this agreement, Engineer certifies that Engineer’s signature provideswritten verification to the City that Engineer, pursuant to Chapters 2252 and 2270,is not ineligible to enter into this agreement and will not become ineligible toreceive payments under this agreement by doing business with Iran, Sudan, or aforeign terrorist organization . Failure to meet or maintain the requirements under thisprovision will be considered a material breach.
N. Prohibition on Contracts with Companies Boycotting Certain EnergyCompanies
Engineer acknowledges that in accordance with Chapter 2274 of the Texas
Government Code, City is prohibited from entering into a contract with a company for
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goods or services unless the contract contains written verification from the company
that it (1 ) does not boycott energy companies; and (2) will not boycott energy
companies during the term of the contract. The terms “boycott energy company” and
“company” shall have the meanings ascribed to those terms in Section 809.001 of theTexas Government Code. By signing this agreement, Engineer certifies thatEngineer’s signature provides written verification to the City that Engineer: (1)does not boycott energy companies; and (2) will not boycott energy companies
during the term of the agreement. Failure to meet or maintain the requirements
under this provision will be considered a material breach.
O. Prohibition on Contracts with Companies Boycotting Certain Firearm Entitiesand Firearm Trade Associations
Engineer acknowledges that in accordance with Chapter 2274 of the TexasGovernment Code, City is prohibited from entering into a contract with a company for
goods or services unless the contract contains written verification from the company
that it (1) does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association; and (2) will not discriminate during
the term of the contract against a firearm entity or firearm trade association. The terms
“discriminate against a firearm entity or firearm trade association,” “firearm entity” and
“firearm trade association” shall have the meanings ascribed to those terms in Chapter2274 of the Texas Government Code. By sIgning this agreement, Engineer certifiesthat Engineer’s signature provides written verification to the City that Engineer:(1) does not have a practice, policy, guidance, or directive that discriminatesagainst a firearm entity or firearm trade association; and (2) will not discriminateduring the term of the contract against a firearm entity or firearm trade
association. Failure to meet or maintain the requirements under this proviSion will beconbidered a material breach.
P. Termination Right for Contracts with Companies Doing Business with CertainForeign-Owned Companies
The City of Denton may terminate this Contract immediately without any further liability
if the City of Denton determines, in its sole judgment, that this Contract meets the
requirements under Chapter 2274, and Engineer is, or will be in the future, (i) owned by
or the majority of stock or other ownership interest of the company is held or controlled
by individuals who are citizens of China, Iran, North Korea, Russia, or other designatedcountry (ii) directly controlled by the Government of China, Iran, North Korea, Russia, or
other designated country, or (iii) is headquartered in China, Iran, North Korea, Russia,
or other designated country.
Q. Certificate of Interested Parties Electronic Filing
In 2015, the Texag Legislature adopted House Bill 1295, which added section 2252.908of the Governmdnt Code. The law states that the City may not enter into this contract
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unless the Contractor submits a disclosure of interested parties (Form 1295) to the Cityat the time the Engineer submits the signed contract. The Texas Ethics Commission
has adopted rules requiring the business entity to file Form 1295 electronically with theCommission.
Engineer will be required to furnish a Certificate of Interest Parties before the contract isawarded, in accordance with Government Code 2252.908.
The contractor shall:
1.
2
3
4
5
6.
Log onto the State Ethics Commission Website at :
https://www.ethics.state.tx.us/filinginfo/1295/
Register utilizing the tutorial provided by the State
Print a copy of the completed Form 1295Enter the Certificate Number on page 2 of this contract.
Complete and sign the Form 1295Email the form to purchasing@cityofdenton.com with thesubject line. (EX: Contract 1234 – Form 1295)
contract number in the
The City must acknowledge the receipt of the filed Form 1295 not later than the 30thday after Council award. Once a Form 1295 is acknowledged, it will be posted to theTexas Ethics Commission’s website within seven business days.
R. Prohibition Against Personal Interest in Contracts
No officer, employee, independent consultant, or elected official of the City who is
involved in the development, evaluation, or decision-making process of the performance
of any solicitation shall have a financial interest, direct or indirect, in the Contract
resulting from that solicitation as defined in the City’s Ethic Ordinance 18-757 and in theCity Charter chapter 2 article XI(Ethics). Any willful violation of this section shallconstitute impropriety in office, and any officer or employee guilty thereof shall be
subject to disciplinary action up to and including dismissal. Any violation of thisprovision, with the knowledge, expressed or implied , of the Contractor shall render theContract voidable by the City. The Engineer shall complete and submit the City’sConflict of Interest Questionnaire.
S. Agreement Documents
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, which supersedes all prior written or oral understandings, and may only bechanged by a written amendment executed by both parties. This AGREEMFNT may be
executed in one or more counterparts and each counterpart shall, for all purposes, bedeemed an original, but all such counterparts shall together constitute but one and thesame instrument. The following attachments and schedules are hereby made a part ofthis AGREEMENT:
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Attachment A - Scope of Services, Compensation, Project Schedule
These documents make up the AGREEMENT documents and what is called for by oneshall be as binding as if called for by all. In the event of an inconsistency or conflict inany of the provisions of the AGREEMENT documents, the inconsistency or conflict shallbe resolved by giving precedence first to the written AGREEMENT then to the
AGREEMENT documents in the order in which they are listed above.
The parties agree to transact business electronically. Any statutory requirements that
certain terms be in writing will be satisfied using electronic documents and signing.
Electronic signing of this document will be deemed an original for all legal purposes.
Duly 9xecuted by each party’s designated representative to be effective on11701/2022
ENGUVEER
CITY OF DENTON, TEXAS
AUTHORIZED SIGNATURE
Lucas A. BathurstPrinted Name:
Title. Vice President ATTEST:
ROS.
BY:
817-333-2806 :CRETARY
PHONE NUMBER
luke . bathurst@hd r1 nc . com
EMAEL ADDRESS APPROVED AS TO LEGAL FORM:MACK REI]qWAND, CITY ATTORNEY2022-939936
TEXAS ETHICS COMMISSION1295 CERTIFICATE NUMBER
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THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED
as to financial and operational obligations andbusiness terms.
Stephen D. Gay
SIGNATURE PRINTED NAME
Di rector
TITLE
Water Ut11itles
DEPARTMENT
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Scope of ServicesLead and Copper Public Outreach and Crisis Communication Plan, City of Denton, TexasProject No.
Attachment A
SCOPE OF SERVICES
LEAD AND COPPER PUBLIC OUTREACH AND CRISIS COMMUNICATION PLAN
CITY OF DENTON, TEXASPROJECT NO.
GENERAL DESCRIPTION
The City of Denton ("City") selected HDR Engineering, Inc. ("A/E'’) as the Architectural/Engineering (A/E) firm for professional services on the Lead and Copper Public Outreach and
Crisis Communication Plan (Project).
This Scope of Services sets forth the services, activities, deliverables, and responsibilities that
will be performed by the A/E pursuant to the Agreement. The terms contained in this Scope ofServices shall have the meanings set forth in the Agreement unless otherwise defined in theScope of Services.
BACKGROUND
On December 16, 2021, the United Sates Environmental Protection Agency (USEPA) updated theLead and Copper Rule (LCR). These revisions put in place a proactive and holistic frameworkdesigned to address lead and copper in drinking water systems. Part of this framework focuses
specifically on the areas of public education and communication with regards to the LCR, health risks
and lead service line replacement. The rule also requires that utilities engage with schools and day-care facilities to educate them with regards to the risk of lead in drinking water and the new sampling
required for these facilities by the rule. Another important requirement of the revised LCR is a crisis
communications plan should the action level of lead be exceeded. Revisions to the LCR, regardingcommunication must be implemerited by October of 2024.
The LCR Revision (LCRFR) has requirements that will affect utilities in multiple ways, including
new testing requirements, treatment requirements, service line identification/replacements, as
well as public outreach/notification.
This Scope of Services includes Public Outreach as delineated further below.
ASSUMPTIONS
The following assumptions have been included in the preparation of this Scope of Services,These assumptions are based on the project scope. Strict adherence to the assumptions
described below is a specific condition to this scope of services.
Deviations from these assumptions will require additional effort not previously considered by
A/E. Should deviations from these assumptions be required to deliver the services described in
this Scope of Services, the scope of services and compensation shall be modified accordinglyand approved by City in writing before any changes to this Scope of Services can be
implemented or delivery of the original Scope of Services completed.
• General Assumptions
o City has provided A/E a copy of their current Lead and Copper SamplingProtocol .
o City will provide GIS files for service line inventory to be used on the public facingwebsite .
DocuSign Envelope ID: 4C9F7E8C>-9D00z18D4-BDC3'D2D11AB384DB
Scope of ServicesLead and Copper Public Outreach and Crisis Communication Plan, City of Denton, TexasProject N6.
0
0
0
City will provide GIS files for a map of homes built before 1986 that include thedata as a field in the shape files.
City will provide GIS files for a map of current sampling areas.
City staff will be available for workshops (virtual or in-person, to be determined)
and follow up correspondence.
•Public Outreach Assumptions
0 A/E will host LCR website that will be linked to/from City website but will utilize a
URL that can be shared on outreach materials. URL to be decided on by the City
as part of the branding workshop.
0 Documents will be delivered electronically.
o Materials will be provided in Word, Excel, or PDF as appropriate.
o City will perform up to three (3) rounds of review on content documents andmaterials.
0
0
0
0
0
City will have up to two (2) weeks for review per document and provideconsolidated comments from staff members.
City will coordinate printing and dissemination with print and distribution vendors.
City will distribute project emails to its employee database.
City will facilitate internal training for call center employees and customer servicefield crews.
City will provide already-existing b-roll footage digitally. A/E will arrange for the
capture of additional b-roll if needed.
The tasks set forth in this Scope of Services and the services, activities, responsibilities, andDeliverables that shall be performed or provided by A/E in accordance with the Agreement are asfolloWS
SCOPE OF SERVICES
TASK 1 PROJECT MANAGEMENT
This task includes general functions required to maintain the project schedule, budget, and qualitycontrol. A/E shall prepare and submit monthly status reports with invoices. A/E will participa Ie in
monthly status meetings with the City project manager through the anticipated 12-month schedulefor the project and that these meetings will primarily be virtual. A/E will prepare agendas a-nd
meeting notes for each monthly meeting for submittal to City.
DELIVERABLES
• Monthly invoices and monthly project status reports
• Monthly status meeting agenda and meeting notes
= r
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Scope of ServicesLead and Copper Public Outreach and Crisis Communication Plan, City of Denton, TexasProject No.
TASK 2 LCR PRACTICES AND PROJECT CHARTERING WORKSHOP
To aide in the LCRR Communication Planning, the A/E will document the City’s ongoing activities
performed to comply with the current LCR and pending LCRR. The A/E will provide a formal
information request to the City. The A/E will then facilitate a chartering workshop with the City todiscuss current protocols and practices, identify remaining knowledge gaps, and outline potential
opportunities and challenges related to the collection of critical information. A/E will develop a
roadmap and preliminary timeline for LCRR compliance to use as immediate talking points with
City staff and elected officials.
DELIVERABLES
• Meeting minutes from LCR Practices and Project Chartering Workshop
• Summary of identified resources and remaining information needs
• Roadmap for LCRR compliance to be used as talking points for City staff and electedofficials.
TASK 3 PUBLIC OUTREACH
The A/E will provide the City public outreach and communication planning and support toaddress the related elements of the LCRR.
Task 3.1 LCRR Communication Planning. The A/E will develop a comprehensive public
outreach and crisis Communication plan that will be used to guide employee communication and
a customer awareness and community education campaign focusing on the new lead and
copper rule regulations. The communication plan development will include the followingsubtasks :
•
•
The A/E will create LCRR communication toolkit outlines for area utilities, schools, andchildcare centers
The A/E will conduct up to three (3) communication workshops with the City to define a
communication plan that will be developed to inform, educate, update, and collaboratewith the public, critical internal and external stakeholders, translate technical content for
public consumption, and identify engagement channels and the messages that will
resonate with key audiences.Workshop 1 – Initial Approach: Internal Communication & Audience IdentificationWorkshop 2 – External Approach: Partner & Agency Communication
• Invite Public Information Officer (PIO)s and essential agency
communications personnel from schools and the public health departmentto receive feedback on communication channels, messages and timing.
Workshop 3 – Communication Plan & Draft Approach
0
0
0
The A/E will conduct three (3) branding workshops to establish the LCRR visualaesthetic, brand promise, tagline, and messaging used in communication materials. The
workshops are defined as follows:a. Discover: Internal Branding Kick-off Meeting (Workshop 1)b. Imagine: Mood and Archetype Boards (Workshop 2), Concept SelectiQn(Workshop 3)c. Activate: Brand Book Development and Brand Package Delivery
The A/E will develop a customer survey for lead service line identification.
•
•
3
DocuSign Envelope ID: 4C9F7E80-9D0048D4-BDC3-D2D11AB384DB
Scope of Services
Lead and Copper Public Outreach and Crisis Communication Plan, City of Denton, TexasProject No.
Task 3.2 LCRR Outreach. The A/E will support the implementation of the City’s LCRR
outreach and develop/deploy communication materials, toolkits and templates identified in the
communication plan. The A/E will provide the following services for this task:
Develop public facing website to provide the public and stakeholders information and
updates on requirements of LCRR compliance including an online interactive map of the
LSL inventory, sampling and monitoring information, and information on LSL
replacement process.
Develop interactive map for the public facing website with an online interface to display
LSL inventory data including material, diameter, and meter information for the City and
customer owned portions of the system. It is anticipated that some classifications may
initially be 'unknown’ and determined through subsequent phases.
Develop community toolkits to provide materials that will deliver clear and concise
communication to key stakeholders – neighboring utilities, local childcare centers andschool-based administrators.
Support customer outreach for the lead service line inventory, ongoing sampling and
monitoring, and exceedance notifications.
Support school and daycare outreach by holding stakeholder meetings (prioritization and
messaging).
Provide media relations support.
•
•
•
•
•
•
Task 3.3 LCRR Communication Monitoring and Evaluation. The A/E will evaluate LCRR
communication efforts and provide ongoing feedback on potential improvements.
• Establish communication key performance indicators (KPls) that align with the
communication plan goals and objectives.
• Create materials that help the City chart important milestones related to LCRR efforts
and communication with local executives, elected officials and partner agencies.
Task 3.4 Crisis Communications and On-Call Support. The A/E will provide various on-call
strategic communications support to the City on an as-needed basis.
• Provide on-call support that will include, but is not limited to, crisis communication,
graphic design, multimedia and web development, and media relations for various
programs and events, such as public hearings, crises and meetings.
DELIVERABLES
Task 3.1 LCRR Communication Planning
o Draft and final communication pIQn
o Draft and final workshop summaries
o Draft and final brand book and brand packageo Draft and final LSL customer surveyTask 3.2 LCRR Outreach
o Draft and final utility communication toolkit, to include at a minimum:
Customer sampling report•
Water quality report
LSL replacement notification templateCustomer funding flyer and email
Sampling instructions (1 ;t through 5th liter)•
o Draft and final communication toolkit for local childcare centers
o Draft and final school communication toolkit for local administrators of public
•
•
•
•
•
DocuSign Envelope ID: 4C;9F7 L8D4-BDC3-D2D11AB384DB
Scope of ServicesLead and Copper Public Outreach and Crisis Communication Plan, City of Denton, TexasProject No.
schools, private schools and homeschool environments, to include at minimum:Sampling instructions
Action level exceedance report
Action level notification templateLSL post-replacement instructions (to address flushing and filters)
Draft and final student engagement LCRR activity toolkit for teachers, aligned
with the Ford Next Generation Learning college and career model that gives
students exposure to STEM education through the lens of postsecondaryreadiness.
Sample lessons
• Activity sheetsDraft and final customer education program booklet:
• Speaker’s Bureau
Draft and final speaker’s bureau guidance document including:
o Identification of influencers and significant eventso Identification of licensing agencies (local and state) forchildcare centers
Draft and final schedule, including coordination of key spokespeople
Draft and final talking pointsDraft and final PowerPoint
Draft and final social media posts, up to three• Draft and final email newsletter templateLead Service Line Outreach Materials: Materials that will answer key customer
questions on what to do when you have a lead service line, funding opportunities,
how to request a water testing kit and the customer lead service line survey.Materials will include, but are not limited to:
Draft and final webpage
Draft and final flyer
Draft and final social media posts (up to six)Draft and final social media strategy and content calendar
Draft and final press release announcing the program
Quarterly news briefings highlighting stories of success throughout the areafeaturing customer testimonials and utility staff
Draft and final media advisory template
Up to two A/E personnel attending in-person press events (up to
four events per year)Monthly follow-up outreach with news media
• Draft and final media relations pitch calendar
Task 3.3 LCRR Communication Monitoring and Evaluation
Draft and final progress report template
Draft and final progress reports, up to 12 per year
Draft and final progress dashboard
Task 3.4 Crisis Communications and On-Call Support
GraphIc design, multimedia, and web development.
Media relations support.
Planning and strategy support through meetings with City.
Program and event support.
•
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DocuSign Envelope ID: 4C9F7E80-9D00z18D4-BDC3-D2D11AB38jE)X
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor or other person doing business with local governmental entit'
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular SessiM
FORM CIQ
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined
by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of DentonEthics Code, Ordinance 18-757.
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the
date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1 ), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is amisdemeanor.
a 1 entity.
HDR ENGINEERING, INC.
2
[X]Check this box if you are filing an update to a previously filed questionnaire.
(The law rqquires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
d Name of local government officer about whom the information in this section is being disclosed.
Name of OfFicer
Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section
176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be
completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1 ( 1-a), Local Government Code.
Attach additional pages to this Form CIQ ag necessary.
A Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?E Yes n No
B. Is the vendor receivihg or likely to receiVe taxable income, other than investment income, from or at the direction ofth6 local government officer named in
this section AND the taxable income is not received from the local governmental entity?= Yes E No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local govefnment officer serves as an officeror director, or holds an ownership of one percent or more?
E Yes n No
D.Describe each employment or business and family relationship with the local government officer named in this section
4
5
LJ I have no Conflict of Interest to disclose.
!d by:
4th the goVerhmental entity
9/30/2022
Date
DocuSign Envelope ID: 4C9F7E80-9D00zF8D4-BDC3-D2D11AB3WIDB
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 1 76 ofthe Local Government Code may be found at http://www.statutes.legis.state.a.us/ Docs/LG/htm/La 176.htm. For easyreference, below are some of the sections cited on this form
Local Government Code $ 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the
parties. The termdoes not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency ofa federal state? or local
governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,
and reporting to, that agency.
Local Government Code $ 176.003(a){2)(A) and (B):
(A) Alocal government omcer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a family member of the officer that
results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 duringthe 12-month period preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the venan
(B) has given to the local government officer or a family member ofthe officer one or more gifts that have an aggregate value ofmore
than $ 100 in the 12-month periodpreceding the date the officer becomes aware that:
(i) a contract between the local govemmental entity and vendor has been executed; or
(ii) the local govQrnmental entity is considering entering into a contract with the vendor.
Local Government Code $ 176.006{a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire ifthe vendor has a business relationship with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local governmental entityporafarnily memberof the omcer, described by Section 176.003(a)(2)(A)
(2) has given a local govemment officer of that local governmental entity, or a family member of the officer2 one or more gifts with the
aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business dayafter the later of:
(1) the date that the vendor:
(A) begins discussions dr negotiations to enter into a contract with the local governmental entity; or
(B) submits to the localgovemmental entity an application, response to a request for proposals or bids,correspondence, or another
writing related to a potential contract with the local governmental entity; or(2) the date the vendor becomes aware:
(A) of an employment or other business reIAtionship with a local government officer, or a family member of the officer,
described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government omcer.
City of Denton Ethics Code Ordinance Number 18-757
Definitions
Relative: a family member related to a City Official within the third 3fd degree of affinity fmarriage) or consanquinity (blood or adoption)
Cibr Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics:
and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board
Vendor: a person who provides or seekg to provide goods, services, and/or real propertyt o the City in exchange for compen-sation. This definition
does not include those property owners from whom the City acquires public rightof-way or other real property interests for public use.
Per the City of Denton Ethics Code, Section 2-273. – Prohibitions
(3) it shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars ($50.00) per gift, or multiple
cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year.
Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (i) Ineligibiliiy
If the Board of Ethics finds that a Vendor has violated this Article, the Board may recoMmend to the City Manager that the Vendor be deemed
ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year,
provided by Texas Ethics Commission www. ethics .state.tx . us Revised 11/30/2015
[k>cuSign
Certificate Of Completion
Envelope Id: 4C9F7E809D0048D4BDC3D2D11AB384DB
Subject: Please DocuSign: City Council Contract 7574-019 Lead
Status: Completed
& Copper PubIIc Outreach & Crisis Comm Plan
Source Envelope
Document Pages: 29 Signatures:
Initials: 1
6 Envelope Originator:
Certificate Pages: 6 Crystal Westbrook
AutoNav: Enabled
Envelopeld Stamping: Enab Xed
901 B Texas Street
Denton, TX 76209
crystal.westbrook@cityofdenton.com
IP Address: 198.49.140.10
Time Zone: (UTC-06:00) Central Time (US & Canada)
Record Tracking
Status: Original
9/14/2022 4:00:26 PM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Location: DocuSign
Signer Events
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signature Timestamp
Sent: 9/14/2022 4:09:28 PM
Viewed: 9/14/2022 4:10:31 PM
Signed: 9/14/2022 4:11 :54 PM
Completed
Using IP Address: 198.49.140.10
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 9/14/2022 4:11:57 PM
Viewed: 9/14/2022 5:00:15 PM
Signed: 9/14/2022 5:00:55 PM
Signature Adoption: Pre-select6d Style
Using IP Address: 198.49.140.10
Electronic Record and Signature DisclosUre:Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 9/14/2022 5:00:59 PM
Viewed: 9/16/2022 9:52:44 AM
Signed: 9/1 6/2022 9:55:08 AM
Signajure Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Lucas A. Bathurst
luke.bathurst@hdrinc.com
Vice President
Security Level: Email, Account Authentication
(None)
Sent: 9/1 6/2022 9:55:11 AM
Resent: 9/30/2022 7:39:44 AM
Viewed: 9/30/2022 10:05:39 AM
Signed: 9/30/2022 10:14:30 AMSignature Adoption: Pre-selected Style
Using IP Address: 163.116.147.34
Electronic Record and Signature Disclosure:
Accepted: 9/16/2022 9:57:43 AMID: d038f252-0b48-4c3e-96a2-2be3df328f58
Signer Events
Stephen D. Gay
stephen.gay@cityofdenton.com
Director
Security Level: Email, Account Authentication
(None)
Signature
'DoeuSlen•d bIC
[ gMP. ”igEBFF5058E5&492
Timestamp
Sent: 9/30/2022 10:14:34 AM
Viewed: 9/30/2022 10:21 :29 AM
Signed: 9/30/2022 10:33:59 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Accepted: 9/30/2022 10:21 :29 AMID:edd8c516-8f534976-8d61-12a58832e746
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Completed Sent: 9/30/2022 10:34:04 AM
Viewed: 11/2/2022 7:55:06 AM
Signed: 11/2/2022 7:55:23 AMUsing IP Address: 198.49.140.104
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication(None)
'DoGuSlgn8d brI SMA He++Iq
, 523608296270423_
Sent: 11/2/2022 7:55:28 AM
Viewed: 11/2/2022 8:02:28 AM
Signed: 11/2/2022 8:02:36 AM
Signature Adoption: Pre-selected Style
Using IP Address: 107.77.198.218
Signed using mobile
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication(None)
Sent: 11/2/2022 8:02:41 AM
Viewed: 11/2/2022 7:12:51 PM
Signed: 11/2/2022 7:13:11 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic- Record and Signature Disclosure:Accepted: 11/2/2022 7:12:51 PMID: 96766d244cf9dj2b7-8d84-76623b92cOd9
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp .-j
Agent Delivery Events Status
Status
Timestamp
Intermediary Delivery Events Timestamp
Certified Delivery Events Status
Status
Timestamp
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Timestamp
Sent: 9/14/2022 4:11 :58 PM
i. a,
n
Carbon Copy Events
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Status Timestamp
Sent: 9/30/2022 10:34:04 AM
Viewed: 10/4/2022 10:03:22 AM
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 11/2/2022 7:13:16 PM
Annie Bunger
annie.bunger@cityofdenton.com
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Accepted: 8/22/2022 6:39:14 AMID: 5bb47e57-4b8dJt8df-9f934ec29141b09a
Sent: 11/2/2022 7:13:18 PM
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
9/14/2022 4:09:28 PM
11/2/2022 7:12:51 PM
11/2/2022 7:13:11 PM
11/2/2022 7:13:18 PM
Envelope Sent
Certified Delivered
Hashed/Enciypted
Security Checked
Security Checked
Security Checked
SIgning Cbmplete
Completed
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
IT
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Lucas A. Bathurst, Stephen D. Gay, Rosa Rios, Annie Bunger
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
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