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23-167ORDINANCE NO. 23-167 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO ACONTRACT BETWEEN THE CITY OF DENTON AND INTERFAITH MINISTRIES OFDENTON, INC., AMENDING THE CONTRACT APPROVED BY CITY COUNCIL ON APRIL21, 2020, IN THE NOT-TO-EXCEED AMOUNT OF $625,000.00; SAID FIRST AMENDMENTTO CONTINUE TO PROVIDE A UTILITY ASSISTANCE PROGRAM FOR THE CUSTOMER SERVICE DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFP 7244 – PROVIDING FOR AN ADDITIONALFIRST AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $ 156,250.00, WITH THE TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $78 1,250.00). WHEREAS, on April 21, 2020, City Council awarded a contract to Interfaith Ministries of Denton, Inc. in the amount of $625,000.00, for a utility assistance program for low-income households; and WHEREAS, this procurement was undertaken as part of the City’s governmental function; and WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law; NOW,THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The First Amendment, increasing the amount of the contract between the City and Techline, Inc., which is on file in the office of the Purchasing Agent, in the amount of One Hundred Fifty-Six Thousand Two Hundred Fifty and 0/100 ($156,250.00) Dollars, is hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said amendment which shall be effective upon the execution of the amendment attached hereto. The total contract amount increases to $781,250.00. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by B rfa,n fEd/ and seconded by a SS e (>LoB . This orda y thefollowing vote k - z] : Aye Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck, District 2: Jesse Davis. District 3 : VACANT. District 4: Brandon Chase McGee. At Large Place 5 : Chris Watts, At Large Place 6: 1// P/ ,/ F/ 1// ,/ PASSED AND APPROVED thi, th, 0411- d,y ,f ,n==+JMV J 2023. &TI#£Z:=yoJ ATTEST: ROSA RIOS, CITY SECRETARY b\\\\t IIII III/ BY: A APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY Digitally signed by MarcellaLunn . , DN: cn=Marcella Lunn. o VX B: IceT:6;; 1 1.30 17:23:07 46'oo' BY:!ikcLtJ„11 IJJIVC =:=:=:\TrFPTat Erin@ritynfdpnt DocuSign Envelope ID: A04A35A2-C75E4209-98A9-87B3BFD76108 DENTON Docusign City Council Transmittal Coversheet FILE 1 7244 File Name I utility Assistance Program Purchasing Contact Erlca Garcla City C,,„iI T„g,t D,t, ’ "~-"-Y 24’ 2023 Piggy Back Option Contract Expiration Ordinance Not Applicab1 e APRIL 21, 2025 23-167 DocuSign Envelope ID: A04A35A2-C75E21209-98A947B3BFD76108 THE STATE OF TEXAS 9 § §COUNTY OF DENTON FERST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXASAND INTERFAITH MINISTRIES OF DENTON, INC. THIS FIRST AMENDMENT TO CONTRACT 7244 (this “Amendment”) by andbetween the City of Denton, Texas (“City”) and INTERFAITH MINISTRIES OF DENTON, INC. (“Contractor”) to that certain contract executed on April 21, 2020, in the original not-to-exceed amount of $625,000 (the “Agreement”); for services related to the Utility Assistance Program. WHEREAS, the City deems it necessary to farther expand the services provided by Contractor to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $156,250 with this First Amendment for an aggregate not-to-exceed amount of $781,250; and WHEREAS, this amendment incorporates any previously executed documents between the parties including but not limited to pricing adjustments. WHEREAS, the City deems it necessary to farther expand the goods/services provided by Contractor to the City; and WHEREAS, the original not-to-exceed amount may not be increased by more than 25.0% as provided in Texas Local Government Code Sec. 252.048; and NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following First Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. This Amendment modifies the Agreement amount to provide an additional $ 156,250 for additional services and materials to be provided in accordance with the terms of the Agreement with a revised aggregate not-to-exceed total of $781 ,250. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Contractor, have each executed this Amendment, by and through their respective duly authorized representatives and officerson this date 01/24/2023 . 1 DocuSign Envelope ID: A04A35A2-C75E4209-98A9-87B3BFD76108 “CONTRACTOR” Inter/failhe®pj{!!ies of Denton, Inc CabDeLL aMeNBy:a+q ID SIGNATURE, TITLE “CITY“ CITY OF DENTON, TEXAS A Tepa daw#£ jp:al Corporation SOIA HtMbyBy: APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY DocuSigned by: By: ATTEST: ROSA RIOS, CITY SECRETARY By: a:: THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. by:M~q tt„„„” II Tiffany Thomson PRINTED NAME Director of Customer Service and Anlma1 services TITLE Customer Service DEPARTMENT 2 [k)cuSign Certificate Of Completion Envelope Id: A04A35A2C75E420998A987B3BFD76108 Status: Completed Subject: Please DocuSign: City Council Contract 7244 Source Envelope: Document Pages: 3 Certificate Pages: 6 AutoNav: Enabled Signatures: 5Initials: 1 Envelope Originator: Erica Garcia 901B Texas Street Denton, TX 76209 erica.garcia@cityofdenton.com IP Address: 198.49.140.104 Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Record Tracking Status: Original 11/23/2022 11 :07:57 AM Holder: Erica Garcia erica.garcia@cityofdenton.com Location: DocuSign Signer Events Erica Garcia erica.garcia@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Signature Timestamp Sent: 11/23/2022 11 :43:20 AM Viewed: 11/23/2022 11 :43:52 AM Signed: 11/23/2022 11 :44:17 AM Completed Using IP Address: 198.49.140.104 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 11/23/2022 11 :44:21 AM Viewed: 11/23/2022 12:00:45 PM Signed: 11/23/2022 12:01 :18 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Deputy City Attorney City of Denton Security Level: Email, Account Authentication(None) 'DocuSigned by IALartLLhlBhA, ,48070831B4AA438. Sent: 11/23/2022 12:01 :22 PM Viewed: 11/23/2022 2:58:51 PM Signed: 11/23/2022 2:59:57 PM Signature Adoption: Pre-selected Style Using IP Address: 166.205.190.82 Signed using mobile Electronic Record and Signature Disclosure:Not Offered via DocuSign CONDELL GARDEN Condell@ifmdenton.org Executive Director Interfaith Ministries of Denton, Inc. Security Level: Email, Account Authentication (None) Sent: 11/23/2022 3:00:00 PM Resent: 11/28/2022 8:39:17 AM Viewed: 11/29/2022 10:40:18 AM Signed: 11/30/2022 12:24:43 PMSignature Adoption: Pre-selected Style Using IP Address: 47.190.70.166 Electronic Record and Signature Disclosure:Accepted: 1/15/2021 4:51:34 PMID: 338eOf77-af3e4b5a-a627-fd5423e700f2 Signer Events Tiffany Thomson Tiffany.Thomson@cityofdenton.com Director of Customer Service and Animal Services Security Level: Email, Account AuthentiGation(None) Signature 'Docu819ned byEI *@, Tb,„"2B8F09D4'4 1 FE48C Timestamp Sent: 11/30/2022 12:24:46 PM Viewed: 11/30/2022 12:44:59 PM Signed: 11/30/2022 12:45:25 PM Signature Adoption: Pre-selected Style Using IP Address: 47.188.140.187 Electronic Record and Signature Disclosure:Accepted: 11/30/2022 12:44:59 PMID: aab60567-01434869-94ca-5blb8a6eb3f7 Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Completed Sent: 11/30/2022 12:45:32 PM Viewed: 1/25/2023 8:18:48 AM Signed: 1/25/2023 8:19:31 AMUsing IP Address: 198.49.140.104 Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account AuthentiGation(None) Sent: 1/25/2023 8:19:37 AM Viewed: 1/25/2023 8:49:42 AM Signed: 1/25/2023 8:49:48 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not Offered via DocuSign Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication(None) 'DocuSIQned bFI R+uRal IC5CA8CSE 175493. Sent: 1/25/2023 8:49:55 AM Viewed: 1/25/2023 10:45:56 AM Signed: 1/25/2023 10:46:40 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Accepted: 1/25/2023 10:45:56 AMID: 69dfe3ae-96c421859-a17d-04aa7c1637e2 In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Status Timestamp Carbon Copy Events Cheyenne Defee cheyenne,defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Timestamp Sent: 11/23/2022 11 :44:21 AM Carbon Copy Events Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Status Timestamp Sent: 11/30/2022 12:45:29 PM Viewed: 11/30/2022 1 :59:34 PM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication(None) Electronic Record and SIgnature Disclosure:Not Offered via DocuSign Sent: 1/25/2023 10:46:45 AM Viewed: 1/25/2023 10:51 :52 AM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope Sent Certified Delivered Signing Complete Completed Status Timestamps 11/23/2022 1 1 :43:20 AM 1/25/2023 10:45:56 AM 1/25/2023 IO:46:40 AM 1/25/2023 10:46:45 AM Hashed/Encrypted Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: CONDELL GARDEN, Tiffany Thomson, Rosa Rios ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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