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23-330ORDINANCE NO. 23-330 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE APPROVAL OF A SIXTH AMENDMENT TO APROFESSIONAL SERVICES AGREEMnqT BETWEEN THE CITY OF DENTON AND HAZENAND SAWYER, P.C., AMENDING THE CONTRACT APPROVED BY CITY COUNCIL ONJULY 21, 2015, IN THE NOT-TO-EXCEED AMOUNT OF $427,368.00; AMENDED BYAMENDMENTS 1-5 APPROVED BY CITY COUNCIL; SAID SIXTH AMENDMENT TOPROVIDE ADDITIONAL ENGINEERING SERVICES AND PERMITTING SUPPORT FOR THEHICKORY CREEK BASIN PEAK FLOW DETENTION FACILITY AND THE HICKORY CREEK LIFT STATION PROJECT; PROVIDING FOR THE EXPENDITURE OF FUNDSTHEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 5768 – PROVIDING FOR ANADDITIONAL SIXTH AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $ 164,300.00, WITH THE TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $1,578,006.00). WHEREAS, on July 21, 2015, by Ordinance No. 2015-205, the City awarded a contract to Hazen and Sawyer, P.C. in the amount of $427,368.00, for the design of the Hickory Creek Basin Peak Flow Detention Facility; and WHEREAS, on April 5, 2016, the City awarded a First Amendment to Hazen and Sawyer, P.C. in the amount of $112,758.00, for the design of the Hickory Creek Basin Peak Flow Detention Facility, and WHEREAS, on February 8, 2017, the City awarded a Second Amendment to Hazen and Sawyer, P.C. in the amount of $192,239.00, for the design of the Hickory Creek Basin Peak Flow Detention Facility, and WHEREAS, on August 13, 2019, the City awarded a Third Amendment to Hazen and Sawyer, P.C. in the amount of $470,449.00, to provide additional design and construction administration services for Hickory Creek Basin Peak Flow Detention Facility, West Peak Flow Storage Basin and Peak Flow Pump Station, and Hickory Creek Lift Station Reconstruction Design, and WHEREAS, on January 12, 2021, the City awarded a Fourth Amendment to Hazen and Sawyer, P.C. in the amount of $144,150.00, to provide additional engineering services and permitting support for the Hickory Creek Basin Peak Flow Detention Facility and the Hickory Creek Lift Station Project, and WHEREAS, on May 18, 2021, the City awarded a Fifth Amendment to Hazen and Sawyer, P.C. in the amount of $66,742.00, to provide additional engineering services and permitting support for the Hickory Creek Basin Peak Flow Detention Facility and the Hickory Creek Lift Station Project, and WHEREAS, this procurement was undertaken as part of the City’s governmental function; and WHEREAS, the additional fees under the proposed Sixth Amendment are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law; NOW,THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The Sixth Amendment, increasing the amount of the contract between the City and Hazen and Sawyer, P.C., which is on file in the office of the Purchasing Agent, in the amount of One Hundred Sixty-Four Thousand Three Hundred and 00/100 ($164,300.00) Dollars, is hereby approved and the expenditure of funds therefor is hereby authorized in accordance with saidamendment which shall be attached hereto. The total contract amount increases to $1,578,006.00. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. The motion to a])prqve this ordinance was made by J, ssc NJ , s and seconded by gil ki By r J . The ordinance was py thefollowing vote K-A : Aye Nay Abstain Absent Mayor Gerard Hudspeth:\/ 7 b/ / Vicki Byrd, District 1 : Brian Beck, District 2: Jesse Davis, District 3 : VACANT, District 4: Brandon Chase McGee, At Large Place 5 :/ ,/Chris Watts, At Large Place 6: PASSED AND APPROVED this the -l '-day of al raaf 2023 gOdaETAFFrHFSmfbtAY6i ATTEST: ROSA RIOS, CITY SECRETARY L\\\11111111 b/-/£z2 APPROVED AS TO LEGAL FORM:MACK REINWAND, CITY ATTORNEY Digitally signed by MarcellaLunn DN: cn=Marcella Lunn. o. JLAb ::= FeTEFunin@dvofdeA–ntan.currFaUh––– Date: 2023.01.12 22:06:OI -06'OO' BY. \X#LVcLUJ\ DocuSign Envelope ID: CE9BA90B-455D4CD7-981A-E36625833B22 DENTON Docusign City Council Transmittal Coversheet 5768 FileName I Hickory st Basin Peak Flow Detention Fac11ity - Amend Purchasing Contact CrYsta1 WestbrQ'k City Council Target Date FEBRUARY 7 ’ 2023 Piggy Back Option Contract Expiration Ordinance PSA Not Applicab1 e N/A 23-330 DocuSign Envelope ID: CE9BA90B455D4CD7.981A-E36625833B22 SIXTH AMENDMENT TO CONTRACTBY AND BETWEEN THE CITY OF DENTON, TEXASAND HA ZEN AND SAWYER P,C,Contract 5768 THE STATE OF TEXAS § §COUNTY OF DENTON THIS SIXTH AMENDMENT TO CONTRACT 5768 (“Amendment”) by and between the City of Denton, Texas (“City“) and Hazen and Sawyer P.C. (“Consultant” or “Hazen”); to that certain contract executed on July 21, 2015, in the original not-to-exceed amount of $427,368 (the “Original Agreement”); amended on April 05, 2016 in the additional amount of $112,758 aggregating a not-to-exceed amount of $540,126 (the “First Amendment”); amended on February 08, 2017 in the additional amount of $192,239 aggregating a not-to-exceed amount of $732,365 (the “Second Amendment”); amended on August 13, 2019 in the additional amount of $470,449 aggregating a not-to-exceed amount of SI,202,814 (the “Third Amendment”); amended on January 12, 2021 in the additional amount of $144,150 aggregating a not-to-exceed amount of $1,346,964 (the “Fourth Amendment”); amended on May 18, 2021 in the additional amount of $66,742 aggregating a not-to-exceed amount of $1,413,706 (the “Fifth Amendment”) (collectively, the Original Agreement, the First Amendment, the Second Amendment, the Third Amendment, the Fourth Amendment and the Fifth Amendment are the “Agreement” ) are for services related to the Hickory Street Basin Peak Flow Detention Facility project. WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an addition to the design contract in a not-to-exceed amount of 8164,300 with this Amendment for an aggregate not-to-exceed amount of $1,578,006; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by CONSULTANT to the City; NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1.The additional services described in Attachment “A“ of this Amendment, attached hereto and incorporated herein for all purposes, for addition to the design contract and additional construction administration services for Hickory Street Basin Peak Flow Detention Facility Project, are hereby authorized to be performed byConsultant. For and in consideration of the additional services to be performed by Consultant, the Owner agrees to pay, based on the cost estimate details attached as 5768 Contract – Amendment # 6 Page 1 of 3 DocuSign Envelope ID: CE9BA90B-455DztCD7-981A-E36625833B22 Attachment “A“ to this Amendment, a total fee, including reimbursement for non- labor expenses an amount not to exceed $164,300 2. This Amendment modifies the Agreement amount to provide an additional $ 164,300 for the additional services with a revised aggregate not to exceed total of $ 1 ,578,006. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electTonicallyo})b99goqvough their respective duly authorized representativesand officers on this date “CITY”“CONSULTANT” Hazen and Sawyer P.C.CITY OF DENTON, TEXAS A Texas Municipal Corporation DocuSigned by: By: I kuHn& By:AUTH6t Ma$}ATURE, TITLE CITY MANAGER ATTEST:APPROVED AS TO LEGAL FORM: MACK REnqWAND, CITYATTORNEYATTEST: ROSA RIOS, CITY SECRETARY DocuSigned by:By:Rat4R£a#’DocuSigned by: hartLLLa 48070831 B4AA438 5768 Contract – Amendment # 6 Page 2 of 3 DocuSign Envelope ID: CE9BA90BJ+55D-4CD7-981A-E36625833B22 THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. Stephen D. Gay PRINTED NAME D1 rector TITLE Water Uti11ti es DEPARTMENT 5768 Contract – Amendment # 6 Page 3 of 3 DocuSign Envelope ID: CE9BA90B455DJ+CD7-981A-E36625833B22ArrACHMENT A Hazen Hazen and Sawyer 8150 N. Central Expressway, Suite 700Dallas, TX 75206 • 214.382.5750 October 14, 2022 David Brown Construction Project ManagerWater and Wastewater Utilities City of Denton901-A Texas Street Denton, TX 76209 Re: Design Support During Construction Services Amendment Contract 5768 – Hickory Creek Detention Facility and Pecan Creek Water Reclamation Plant West Peak Flow Pump Station Dear Mr. Brown: Hazen and Sawyer (Hazen) has prepared this amendment request for Contract 5768 for additional engineering services during construction for the Hickory Creek Detention Facility (HCDF) and Pecan Creek Water Reclamation Plant (PCWRP) West Peak Flow Pump Station (WPFPS). This is the second amendment for engineering services during construction of the HCDF and PCWRP WPFPS. The first amendment added permitting services. Based on the current progress of the project, Hazen estimates that the final completion of the project will occur by March 31, 2023, which, together with issues that have arisen during construction, is the basis for this amendment, as described below. Hickory Creek Detention Facility and Pecan Creek West Peak Flow Pump Station Reason for Admendment: Hazen performed the following additional work: 1.Redesign Foundation for Odor Control Equipment Pad and Electrical Pad (HCDF): For 45 feet deep pump station excavation, Contractor used a wide, laid-back excavation instead of using excavation support, which results in a narrow excavation, as called out on Drawings. Backfilling the wide laid-back excavation would result in greater than acceptable settlement of adjacent odor control and electrical concrete slabs for piping and conduits passing between structures. To prevent settlement, Hazen redesigned the foundations for the odor control and electrical slabs with drilled pier foundations. 100 XIab0(C 2 Design of Retaining Wall (TCWPFPS): The Pecan Creek West Peak Flow Pump Station design resulted in infill within the current flood plain delineation but outside the revised delineation provided by the City at the time of design. The City of Denton self-performed a flood study but did not submit the Conditional Letter of Map Revision (CLOMR) causing denial of the construction permit. Because of potential construction delays, City of Denton decided to have hazenandsawyer.com DocuSign Envelope ID: CE9BA90B455D'+CD7-981A-E36625833B22 Hazen David Brown October 14, 2022 Hazen design a retaining wall to eliminate adding fill in the current flood plain delineation rather than submitting a CLOMR. 3.Additional Construction Meetings (HCDF & PCWFPS): The original contract included 18 monthly construction meetings. The current construction duration is 30 months and Hazen estimates a total duration of 36 months, which requires an additional 18 months of construction meetings. Also, the monthly construction meetings were changed to bi-weekly meetings doubling the number of construction progress meetings through July 202 1. 4. Review of Additional Shop Drawings (HCDF & PCWFPS): Hazen’s scope included the review of 85 shop drawings. Because of the high number ofresubmissions from incompleteness or non-conformance to the contract requirements, the current total of submiaals is 244 with the anticipated total of 260. Hazen will review the additional 175 shop drawings. 5.42“-RS-FRP Pipe Offset (HCDF): The Contractor installed the 42“-RS-FRP pipe connection to the HCDF Pump Station without following the manufacturers recommendations or the Contractor’s submitted configuration. The Contractor’s backfill also varied from that specified and from that submitted. The pipe connection shifted after backfill was completed. Hazen brought in pipeline experts to evaluate the relative risks of the condition and alternatives to address the failure Cost: The following costs are for both the Hickory Creek Detention Facility and Pecan Creek West Peak Flow Pump Station: Item Redesign Foundation for Odor Control Equipment Pad and Electrical Pad (HCD $43,800 $14,500Desjgn of Retaining Wall (PCWPFPSAdditional 15 Months of Construction Administration Services (Both Projects Review of Additional Shop Drawings (BothProjects $26,200 800 $12,000 $164,300 42”-RS-FRP Pipe Offset (HCD Total hazenandsawyer.com Page 2 of 3 DocuSign Envelope ID: CE9BA90B-455D'1lCD7-981A-E36625833B22 Hazen David Brown October 14, 2022 Schedule This amendment is based on the latest schedule update from Archer Western during the Construction Progress Meeting on September 20, 2022. • • • • • HCDF Start-Up and Commissioning – complete December 2022 PCWRP WPFPS Start-Up and Commissioning – October – February 2022 Substantial Completion – February 28, 2022 Final Completion – March 3 1, 2022 Submission of Record Drawings and Project Records – April 30, 2022 Very truly yours, Brandt Miller, PE Senior Associate hazenandsawyer.com Page 3 of 3 [k>cuSign Certificate Of Completion Envelope Id: CE9BA90B455D4CD7981 AE36625833B22 Subject: Please DocuSign: City Council Contract 5768–Amendment 6 Status: Completed Source Envelope: Document Pages: 7 Certificate Pages: 6AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Signatures: 5 Initials: 1 Envelope Originator: Lori Hewell 901 B Texas Street Denton, TX 76209 lori.hewell@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 12/27/2022 8:27:56 AM Status: Original 1/5/2023 12:48:30 PM Holder: Lori Hewell lori.hewell@cityofdenton.com Holder: Crystal Westbrook crystal.westbrook@cityofdenton.com Location: DocuSign Location: DocuSign Signer Events Signature Timestamp Sent: 12/27/2022 8:30:50 AM Viewed: 12/27/2022 8:31 :00 AM Signed: 12/27/2022 8:32:46 AM Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Completed Using IP Address: 198.49.140.104 Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication(None) Sent: 12/27/2022 8:32:52 AM Viewed: 12/27/2022 8:33:25 AM Signed: 12/27/2022 8:33:38 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Electronic Record and Signature Disclosure:Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) 'DocuSigned by: IALArtLLhLbh&b .4B070831&4AA438. Sent: 12/27/2022 8:33:43 AM Viewed: 12/27/2022 9:17:08 AM Signed: 12/27/2022 9:17:44 AM Signature Adoption: Pre-selected Style Using IP Address: 47.24.6.135 Electronic Record and Signature Disclosure:Not Offered via DocuSign Chamindra Dassanayake cdassanayake@hazenandsawyer.comVice President Hazen and Sawyer Security Level: Email, Account Authentication(None) FWL.DEF52433A6CQ487. Sent: 12/27/2022 9:17:49 AM Resent: 1/5/2023 12:47:47 PM Viewed: 1/5/2023 6:14:56 PM Signed: 1/5/2023 6:15:36 PMSignature Adoption: Drawn on Device Using IP Address: 174.202.192.62 Signed using mobile Electronic Record and Signature Disclosure:Accepted: 1/5/2023 6:14:56 PMID: 09c39500-2d30485f-ae33-5ab7ab61854b Signer Events Stephen D. Gay stephen.gay@cityofdenton.com Director Security Level: Email, Account Authentication(None) Signature 'DacuSigned by:I ,*@ P. *'IFEB488B9726E4A9 Timestamp Sent: 1/5/2023 6:15:41 PM Viewed: 1/6/2023 6:34:25 AM Signed: 1/6/2023 6:38:23 AM Signature Adoption: Pre-selected Style Using IP Address: 47.186.197.168 Signed using mobile Electronic Record and Signature Disclosure:Accepted: 1/6/2023 6:34:25 AMID: 3a46e871-23a84b46-8bb8-1 326a0243bOa Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Completed Sent: 1/6/2023 6:38:27 AM Viewed: 2/8/2023 8:46:42 AM Signed: 2/8/2023 8:47:01 AMUsing IP Address: 198.49.140.10 Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication(None) Sent: 2/8/2023 8:47:08 AM Viewed : 2/8/2023 10:01 :22 AM Signed: 2/8/2023 10:01 :29 AM Signature Adoption: Pre-selected Style Using IP Address: 47.190.47.120 Signed using mobile Electronic Record and Signature Disclosure:Not Offered via DocuSign Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None) Sent: 2/8/2023 10:01 :36 AM Viewed: 2/8/2023 11 :34:06 AM Signed: 2/8/2023 1 1 :34:25 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Accepted: 2/8/2023 11 :34:06 AMID: adb2b85f-47fc21909-9elf-53fe4e8e538e In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Status Timestamp Carbon Copy Events Timestamp Sent: 12/27/2022 8:32:51 AMCheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Carbon Copy Events Sherri Thurman sherri.thurman@cityofdenton.com Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Status Timestamp Sent: 1/6/2023 6:38:26 AM Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Sent: 1/6/2023 6:38:27 AM Viewed: 1/6/2023 10:34:46 AM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Sent: 2/8/2023 1 1 :34:31 AM Viewed: 2/8/2023 12:16:14 PM Annie Bunger annie.bunger@cityofdenton.com Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Accepted: 8/22/2022 6:39:14 AMID: 5bb47e572lb8d218df-9f932lec29141b09a Sent: 2/8/2023 1 1 :34:34 AM David Brown david.brown@cityofdenton.com PM Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Accepted: 4/1 0/2019 2:54:36 PMID: 20238ddf-ccd6dld52-988f-8c9f3436055e Sent: 2/8/2023 1 1 :34:34 AM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope Sent Certified Delivered Signing Complete Completed Status Timestamps 12/27/2022 8:30:50 AM 2/8/2023 1 1 :34:06 AM 2/8/2023 11 :34:25 AM 2/8/2023 1 1 :34:35 AM Hashed/Encrypted Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Chamindra Dassanayake, Stephen D. 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