23-331ORDINANCE NO. 23-331
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICWALCORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO APROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND
SOLUTEENT GEOSCIENCES, INC., AMENDngG THE CONTRACT APPROVED BY THECITY COUNCIL ON JANUARY 28, 2020, IN THE NOT-TO-EXCEED AMOUNT OF$321,415.00; SAUD FIRST AMENDMENT TO CONTINUE TO PROVDEHYDROGEOLOGiCAL AND ANALYTICAL SERVICES REGARDING THE CITY’S
LANDFnl MONITORING AND REPORTING REQUHkEMENTS; PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFOR; AND PROVDING AN EFFECTIVE DATE (RFQ7109-005 – PROVDING FOR AN ADDITIONAL FIRST AMENDMENT EXPENDITURE
AMOUNT NOT-TO-EXCEED $116,202.00, WITH THE TOTAL CONTRACT AMOUNT NOT-
TO-EXCEED $437,617.00).
WHEREAS, on October 8, 2019, the City Council approved a pre-qualified professional and
engineer list (Ordinance 19-2305); and
WHEREAS, on January 28, 2020, City Council awarded a contract to Solutient GeoSciences,
Inc. in the amount of $321,415.00, for landfill hydrogeological consulting and analytical services
regarding the City’s Landfill monitoring and reporting requirements; and
WHEREAS, this procurement was undertaken as part of the City’s governmental
function; and
WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable
and are consistent with, and not higher than, the recommended practices and fees applicable to the
Provider’s profession, and such fees do not exceed the maximum provided by law; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAnvs:
SECTION 1. The First Amendment, increasing the amount of the contract between the City
and Solutient GeoSciences, Inc., which is on file in the office of the Purchasing Agent, in the amount
of One Hundred Sixteen Thousand Two Hundred Two and 0/100 ($ 116,202.00) Dollars, is hereby
approved, and the expenditure of funds therefor is hereby authorized in accordance with said
amendment which shall be effective upon the execution ofthe amendment attached hereto. The total
contract amount increases to $437,617.00.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve.this ordinance was made by Jc ',sc D', y , I and
„„„d,d by L/.-,k'. ' ;By, J . Thi, , db ythe following vote K-a :
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck. District 2:
Jesse Davis. District 3 :
VACANT. District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
.JJ
/
/
,/
/
PASSED AND APPROVED this the 7 +'-day,f Gb,ya,y , 2023
SPETH, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY L\\ \
\\It BIll I//;%.DEN rd
IFdPhef'''hidP
\B+V
Bapdz
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by Marcella Lunn
DN: cn=Marcella Lunn, o, ou=City
BY: - \x#,c\'cH
B: Ice:Ti;;B1 .12 22:09:16 46'oo'
I£I L&b:rH:tunn@dtyddent]
DocuSign Envelope ID: 9BOB3582-615C4039-9411-36C07EOC8766
Docusign City Council Transmittal Coversheet
7109–005
File Name Groundwat,, S,„,lces, A ,„end,„,nt 1
Purchasing Contact ChrIsta Christian
City Council Target Date FEBRUARY 7 ’ 2023
1 i cab1 ePiggy Back Option
Contract Expiration
Ordinance
rDF\
Not App
N/A
23-331
DocuSign Envelope ID: 9BOB3582-615C4039-9411-36C07EOC8766
FIRST AMENDMENT TO CONTRACTBY AND BETWEEN THE CITY OF DENTON, TEXASAND SOLUTIENT GEOSCIENCES, INC.PSA 7109-005
THE STATE OF TEXAS §
§COUNTY OF DENTON
THIS FIRST AMENDMENT TO CONTRACT 7109-005 (“Amendment”) by and
between the City of Denton, Texas (“City”) and SOLUTIENT GEOSCIENCES, INC.
(“Consultant”); to that certain contract executed on January 28, 2020, in the original not-
to-exceed amount of $321,415 (the “Agreement”); for services related to hydrogeological
consulting and analytical services (Ground Water Services).
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $116,202 with this Amendment for an aggregate not-to-exceed
amount of $437,617 and
FURTHERMORE, the City deems it necessary to fUrther expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1.The additional services described in Exhibit 'W’ of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related tothe hydrogeological consulting and analytical services (Ground WaterServices), are hereby authorized to be performed by Consultant. For and in
consideration of the additional services to be performed by Consultant, the City
agrees to pay, based on the cost estimate detail attached as Exhibit “A“ a total fee,including reimbursement for non-labor expenses an amount not to exceed
$ 1 16.202
2. This Amendment modifies the Agreement amount to provide an additional
$ 116,202 for the additional services with a revised aggregate not to exceed total of
$437,617.
The Parties hereto agree, that except as specifically provided for by this Amendment, thatall of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
7109-005 PSA – Amendment #1 Page 1 of 2
DocuSign Envelope ID: 9BOB3582-615C4039-9411-36C07EOC8766
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, byaN Mygh their respective duly authorized representativesand officers on this date
“CITY““CONSULTANT”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
SOLUTIENT GEOSCIENCES, INC.
By:
AUTHORizED SIGNATURE, TITLE
ATTEST:
ROSA RIOS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
MACK RENWAND, CITY ATTORNEY
Re&4RLol
THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
Br1 an Boerner
PRPqTED NAME
D1 rector of So11d WasteTITLE
SWR
DEPARTMENT
7109-005 PSA – Amendment # 1 Page 2 of 2
DocuSign Envelope ID: 9BOB3582-615Cdj039-9411-36C07EOC8766 EXHIBIT A
Solutient GeoSciences. Inc
3800 Paluxy Drive, Suite 260
Tyler, Texas 75703(903) 5814340 Tel (903) 581 -4399 Fax
June 14, 2022
Ami Reeder
Regulatory Compliance Manager
City of Denton
1527 S. Mayhill Road
Denton, Tx. 76208
Re:Proposal
2023 Landfill Hydrogeological Consulting and Analytical Services
City of Denton Landfill (MSW Permit No. 1590A)
1527 S. Mayhill Road
Denton (Denton County), Texas
Dear Ms. Reeder:
In accordance with your recent request, Solutient GeoSciences, Inc. (Solutient) is pleased to
submit the following proposal for providing hydrogeological consulting and analytical
services at the City of Denton (City) landfill for a 1-year extension period commencing
January 1, 2023 and ending December 31, 2023 for the existing professional services
agreement 7109-005. Solutient will serve as the City’s professional services consultant
relative to all landfill groundwater monitoring, data review, reporting, and general geological
and hydrogeological services, as needed, for the above referenced facility.
Scope of Services
As we understand it, the work will consist of conducting quarterly and semi-annual
groundwater monitoring events and reporting in accordance with the existing Texas
Commission on Environmental Quality (TCEQ) approved Groundwater Sampling and
Analysis Plan (GWSAP) and 30 TAC, Chapter 330, Subchapters F and J. The following
discussion provides a detailed explanation of the services to be provided.
•Hydrogeological Consulting - includes 1) generation and on-going maintenance
of existing groundwater analytical data base, 2) management and direct
supervision of groundwater monitoring events, 3) review of analytical data, 4)
preparation of annual groundwater monitoring reports, including groundwater
contour maps and semi-annual statistical evaluations, 4) evaluation and submittal
of site-appropriate statistical analysis method(s), and 5) correspondence with
TCEQ regarding groundwater issues. The City will be continually informed of
all monitoring results and provided on-going recommendations and opinions
DocuSign Envelope ID: 9BOB3582-615C4039-9411-36C07EOC8766
Ami Reeder, City of DentonJune 14, 2022
Page 2
regarding necessary action, if needed.
Analytical Services - includes sampling and analysis of groundwater samples
collected at landfill facility in accordance with the TCEQ-approved GWSAP. A
total oftwenty groundwater monitoring wells, which comprise the facility (MSW
Permit No. 1590A) groundwater monitoring system, will be gauged, purged, and
sampled using dedicated, low-flow pumps and a Well Wizard® micropurge
system. The wells will be sampled semi-annually for detection monitoring
constituents, which are presented in Table 5-1, GWSAP. Also included in the
work plan is a provision for up to two verification re-sampling/assessment
monitoring events at up to three monitoring wells per year. Assessment samples
would be analyzed for 40 CFR Part 258 Appendix II constituents. Lastly, four
leachate samples will be collected and analyzed for necessary pre-treatment
constituents, as required by the waste water treatment plant and the landfill re-
circulation requirements. All analyses will be performed using EPA-approved
methods by a TCEQ-accredited analytical laboratory.
SanitasTM for Ground Water Maintenance Agreement - provides for annual
upgrades and software support of SanitasTM, a statistical analysis software
package used to perform statistical evaluation of groundwater quality data.
Annual Detection Groundwater Monitoring Report - includes preparation of
annual detection and assessment groundwater monitoring report.
Background Statistical Evaluation Report - perform evaluation of most recent 2-
year period of analytical data in 2020 and incorporate into background data, as
approprrate.
Contingency Funding - includes a provision for contingency funds for the
possibility of additional wells to be included for assessment monitoring in the
event any facility well enters assessment monitoring as per recent regulatory
requirements and implementation procedures.
•
•
•
•
•
All services provided will be coordinated and performed under the direct supervision of Mr.
Leslie A. Jeske, P.G., Hydrogeologist. Mr. Jeske has served as the primary groundwater
consultant at the City’s landfill since 1999.
Low-flow purging and sampling activities will be conducted using instruments and
equipment owned and maintained by the City. In the event the instruments are found in need
of repair, the City will be promptly notified to insure minimal delays in completing the
scheduled monitoring events. The City will be responsible for all costs associated with
repairs and on-going maintenance.
Cost Estimate
Based upon the above scope of services and our understanding of the project, we have
prepared the attached Probable Cost Estimate which shows the estimated quantities of work
and unit fees. It is estimated that the total amount of this contract for January 1, 2023
DocuSign Envelope ID: 9BOB3582-615C4039-9411-36C07EOC8766
Ami Reeder, City of Denton
June 14, 2022
Page 3
December 3 1, 2023 should not exceed $ 116,202.00. 1n the event additional services are
required beyond those detailed in this contract, such will be performed on a time andmaterials basis at the unit rates as shown on the Probable Cost Estimate.
You will be notified if unforeseen conditions are encountered or there is a necessity to
change the scope of work. Additional work will not be performed without first obtaining
your approval of the additional costs. An invoice will be submitted on a monthly basis for
the percent of work completed for each event. It will be based upon the actual work
performed and the unit prices shown in the attached Probable Cost Estimate.
If you have any questions after reviewing this proposal, please do not hesitate to contact me
at (903) 581-4340. As always, we look forward to working with the City in this endeavor.
Very truly yours,
Solutient GeoSciences, Inc.
Texas Geoscience Firm Registration No. 50004
@
Leslie A. Jeske, P.G
Hydrogeologist, License No. 670
Attach: Probable Cost Estimate
DocuSign Envelope ID: 9BOB3582415C4039-9411-36C07EOC8766
PROBABLE COST ESTUWATE
June 14, 2022
2023 Landfill Hydrogeological Consulting and Analytical ServicesCity of Denton Landfill (MSW Permit No. 1590B)
Denton (Denton County), Texas
Item It i
77
r Cost
1 MRoI;iMcm;;;TsIMmi-iT;t==m)Himt==Ten=on=) ;;;iiI;p-;it-F;;F)aration:'drogeojogjstr amm
m
:ical Data Evaluation Checklist,=Ft m)
hour
hour
daI
daymile
205.00
120.00
185.00
75.00
0.68
3 ,690.00
7,200.00740.00
375.00
255.00
W evial Ti;amplin
lleage;a:'tiaim;;upTEaff;iETi-dT#m-miiMnmiss;iii;TiM);i;Txli–Cmnts (3 weIRents (2 -1%
5
375
PC sai@ 2 leachate sawles)each
each
each
$ 345.00
$ 1 ,295.00
$ 844.00Subtotal:
10,005.00m(m5
1Ta)GiT=am
GroundwatcF{t','llcmistry, Review. Data Basal bl'MIl
Contour MaD, and Report Preparatiorilydrogeolo3i
,nvironmcntal Tec twInWIMmbM:mileaj;
T @ W
hour
hour
daI
(1 G1 1
mile
each
each
205.00
120.00
185.00
70.00
0.68
2,460.004.080.00m(210.00
255.00icaFe;ii;eT
Updated Table 5-1 GWSAP Constituents (3 wells & I
Verification/Assesslnent A1
}C sample)$ 345.00
$ 1 ,295.00Subtotal:
1 ,380.00
6,475.00Mm/;Pm1)=stryR=;feFBmm>m1
Groundwater Contour Mamma TaMariiiilvdrog=Frvirori;mmHmFi)
ical Data E\aluatlon Checklist,
T M m
hour
hour
daIifiImil;
205.00
120.00
185.00
75.00
0.68
3.690.00
7.200.00
740.00
375.00
255.00
c K samples, & 2 leachate samples)
Assessment Appendix II Constituents ( 3 well, ).I i , i
each
each
each
$ 345.00
$ 1 ,295.00$ 844.00
Subtotal:
10,005.00
3,885.00
3,376.005
ai=m;;GiaGroundwater Chemistry Review. Ma Base Update.N Im==o=m,> PreparaFo=[mgiTaim
Flvironmental TechnicianmMImla) a1 ;
ileage
mia111
on
i @ M
hour
hour
dayda'
mile
each
each
205.00
120.00
185.00
75.00
0.68
2.460.00
4.080.00
370.00
225.00
255.00Him;e=im(m)BHmS-Annie=TTimm:=lb+Mm $ 345.00
$ 1 ,295.00
Subtotal :
1,380.006,475.006 )
To mt {
Subtotal:
m+
WI
H®§lent (COSt + 150 b)"
m
T rs
Subtotal:
MI
600.00
B n1 :IF 2
Subtotal:MlW
mI
]
T
O
1
1. Scope of work allows for two (2) assessment monitoring events with a total of three (3) \veIls each.
Notes
2. Additional work will be performed upon authorization by the City of Denton utilizing the unit rates as shown above
Page 1 of 1
DocuSign
Certificate Of Completion
Envelope Id: 9BOB3582615C4039941 136C07EOC8766
Subject: Please DocuSign: City Council Contract 71094)05 Groundwater Services, Amendment 1 ,
Source Envelope:
Status: Completed
NTE Increase
Document Pages: 7
Certificate Pages: 6
AutoNav: Enabled
Signatures: 5 Envelope Originator:
Christa Christian
901 B Texas Street
Initials: 1
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)Christa.Christian@cityofdenton.com
IP Address: 198.49.140.104
Denton, TX 76209
Record Tracking
Status: Original
1/3/2023 12:19:15 PM
Holder: Christa Christian
Christa.Christian@cityofdenton.com
Location: DocuSign
Signer Events
Christa Christian
christa.christian@cityofdenton.com
Senior Buyer
City of Denton
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Sent: 1/3/2023 12:34:21 PM
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Completed
Using IP Address: 198.49.140.104
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
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Marcella Lunn
marcella.lunn@cityofdenton.com
Deputy City Attorney
City of Denton
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IhLArLLLhL#hpl
.4B070831B4AA438
Sent: 1/3/2023 1 :42:39 PM
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Leslie A. Jeske
ljeske@solutientgeosciences.com
President
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Brian Boerner
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Director of Solid Waste
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
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Sara Hensley
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Rosa Rios
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City Secretary
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Leslie A. Jeske, Brian Boerner, Rosa Rios, Ami Reeder
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