23-586ORDINANCE NO. 23-586
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICEPALCORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO ACONTRACT BETWEEN THE CITY OF DENTON AND PATEL & PATEL GENERAL
PARTNERS DBA DELUXE INN, AMENDING THE CONTRACT APPROVED BY THE CITY
COUNCIL ON DECEMBER 7, 202 1, IN THE NOT-TO-EXCEED AMOUNT OF $ 1,000,000.00;SAID FIRST AMENDMENT TO CONTINUE TO PROVIDE ACCOMMODATIONS FORPERSONS EXPERiENCnqG HOMELESSNESS DURING THE DECLARED DISASTER
RELATED TO COVD-19 FOR THE COMMUNITY DEVELOPMENT DEPARTMENT;PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN
EFFECTIVE DATE (RFP 7829 – PROviDnvG FOR AN ADDITIONAL FIRST AMENDMENTEXPENDITURE AMOUNT NOT-TO-EXCEED $250,000.00, WITH THE TOTAL CONTRACT
AMOUNT NOT-TO-EXCEED $1,250,000.00).
WHEREAS, on December 7, 2021, City Council awarded a contract to Patel & Patel General
Partners dba Deluxe Inn in the amount of $1,000,000.00, for accommodations for persons
experiencing homelessness during the declared disaster related to COVID-19 for the Community
Development Department; and
WHEREAS, this procurement was undertaken as part of the City’s governmental
function; and
WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable
and are consistent with, and not higher than, the recommended practices and fees applicable to the
Provider’s profession, and such fees do not exceed the maximum provided by law; NOW,THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS :
SECTION 1. The First Amendment, increasing the amount of the contract between the City
and Patel & Patel General Partners dba Deluxe Inn, which is on file in the office of the Purchasing
Agent, in the amount of Two Hundred Fifty Thousand and 0/ 100 ($250,000.00) Dollars, is hereby
approved, and the expenditure of funds therefor is hereby authorized in accordance with said
amendment which shall be effective upon the execution of the amendment attached hereto . The total
contract amount increases to $1,250,000.00.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
s e c o n d e: hb: rrI o E : : i = P P r := hJ I T ! i n a n c e vr Iasim TERM in in: : : : spI =i approve athe following vote K -
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck, District 2:
Jesse Davis, District 3 :
VACANT, District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
./‘J
,/
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PASSEDANDAPPROVEDthi,th, It'+ d,y,f [la,,\,' 2023.
ATTEST:
ROSA RIOS, CITY SECRETARY
L\\111111111
BY: . /ha,/. . p(ib
APPROVED AS TO LEGAL FORM:
MACK RE[NWAND, CITY ATTORNEY
Digitally signed by MarcellaLunn
DN: cn=Marcella Lunn, o,
hh fdenton.com. c=US
Date: 2023.02.24 13:43:37
-06'OO'
BY:AfWtLUl\J'URl ::=ilrSr FeIrJfunXn@ciwo
DocuSign Envelope ID: BB144815-F60DJt343-8BOD-4FB3A7248DE2
DENTON
Docusign City Council Transmittal Coversheet
7829
File Name Hote1 voucher Progra
Purchasing Contact GinnY Brummett
City Council Target Date MARCH 21’ 2023
Piggy Back Option
Contract Expiration
Ordinance
m-Amendment 1
RFP
Yes
DECEMBER 7, 2023
23-586
DocuSign Envelope ID: BB144815-F60D4343-8BOD4FB3A7248DE2
THE STATE OF TEXAS §
§
§COUNTY OF DENTON
FIRST AMENDMENT TO CONTRACTBY AND BETWEEN THE CITY OF DENTON. TEXASAND PATEL & PATEL GENERAL PARTNERS DBA DELUXE INN
(CONTRACT 7829)
THIS FIRST AMENDMENT TO CONTRACT 7829 (this “Amendment”) by andbetween the City of Denton, Texas (“City”) and PATEL & PATEL GENERAL
PARTNERS DBA DELUXE INN (“Contractor”) to that certain contract executed on
December 7, 202 1, in the original not-to-exceed amount of $1,000,000 (the “Agreement”);
or services related to Hotel Voucher Program.
WHEREAS, the City deems it necessary to further expand the services provided by
Contractor to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount 8250,000 with this First Amendment for an aggregate not-to-exceedamount of $1,250,000; and
WHEREAS, this amendment incorporates any previously executed documents
between the parties including but not limited to pricing adjustments.
WHEREAS, the City deems it necessary to further expand the goods/services
provided by Contractor to the City; and
WHEREAS, the original not-to-exceed amount may not be increased by more than
25.0% as provided in Texas Local Government Code Sec. 252.048; and
NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following First Amendment,
which amends the following terms and conditions of the said Agreement, to wit:
1. This Amendment modifies the Agreement amount to provide an additional
$250,000 for additional services and materials to be provided in accordance withthe terms of the Agreement with a revised aggregate not-to-exceed total of
$ 1 ,250,000.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Contractor, have each executed this
Amendment, by.3nqi_1llr_ough their respective duly authorized representatives and officerson this date 0 J/21/2023 .
1
DocuSign Envelope ID: BB144815-F60D':1343-8BOD-4FB3A7248DE2
“CONTRACTOR”PATEL & PATEL GENERAL PARTNERS DBA DELUXE INN
DocuSlgned by:
MTITLE
“CITY”CITY OF DENTON, TEXAS
A Texas Municipal Corporation
DocuSigned by:
By: 1 s''' H„„Iq
5236DB296270423
APPROVED AS TO LEGAL FORM:
MACK REIIqWAND, CITY ATTORNEY
/---DocuSigned by:
Byl AIAFull„UAhh
ATTEST:
ROSA RIOS, CITY SECRETARY
THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
Dani e11e Shaw
PRINTED NAME
Di rector of Community ServicesTITLE
02/22/23
DEPARTMENT
2
D'’cuSign EnveIQpe ID: BBl'U815-F60D'+343-8BOD4FB3A7248fxhi bit CIQ
CONFLICT OF INTEREST QUESTIONNAIRE -For vendor or other Derson doina business with local governmental entit'
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
FORM CIQ
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as definedby Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of DentonEthics Code, Ordinance 18-757.
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after thIdate the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1 ), Local Govemment Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.misdemeanor.a WPATEL & PATEL GENERAL PARTNERS DBA DELUXE rNNn
An offense under this section is a
2 1 1 Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business dayafter the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section
176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must becompleted for each officer with whom the vendor has an employment or other business relationship as de6ned by Section 176.00 1(1-a), Local Government CodeAttach additional pages to this Form CIQ as necessary.
A.Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?n ,“D .,.
B Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named inthis section AND the taxable income is not received from the local governmental entity?n „“D .“
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officeror director, or holds an ownership of one percent or more?
= Yes a No
D.Describe each employment or business and family relationship with the local government officer named in this section
4
5
LJ I have no Conflict of Interest to disclose.
DocuSigned by:
PaILLA 2/22/2023
with the governmental entity Date
DocuSign Envelope ID: BB144815-F60D-::1343-8BOD-4FB3A7248DE2
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 1 76 ofthe Local Government Code may be found at http://www.statutes.legis.state.a.us/ Docs/LG/htm/LG 176.htm. For easyreference, below are some of the sections cited on this form.
Local Government Code $ 176.001(1.a): "Business relationship" means a connection between two or more parties based on commercial activity of one of theparties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or localgovernmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to, that agency.
Local Government Code $ 176.003{a){2){A) and (B):
(A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a family member of the officer that
results in the officer or family member receiving taxable income, other than investment income, that exceeds 52,500 during
the 12-month period preceding the date that the officer becomes aware that(i) a contract between the local govemmental entity and vendorhas been executed; or
(ii) the local governmental entity is considering entering into a contract with the venckH
(B) has given to the local government omcer ora family member ofthe officer one or more gifts that have an aggregate value ofmore
than $ 100 in the 12-month period preceding the date the officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code $ 176.006(a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:
( 1 ) has an employment or other business relationship with a local government officer of that local governmental entity, or a family memberofthe officer, described by Section 176,003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the
aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a- 1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a- 1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business dayafter the later of
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or
(B) submits to the local govemmental entity an application, response to a request for proposals or bids, correspondence, or anotherwriting related to a potential contract with the local govemmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a family member of the officer,described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or(C) of a family relationship with a local government oaicer.
City of Denton Ethics Code Ordinance Number 18-757
Definitions
Relative: a family member related to a City Official within the third 3'd degree ofaffiniW (marriage) or consanguinity (blood or adoption)
City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics, Planning
and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board
Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition
does not include those property owners from whom the City acquires public rightof-way or other real property interests for public use.
Per the City of Denton Ethics Code, Section 2-273. – Prohibitions
(3) it shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars (850.00) per gift, or multiple gift
cumulatively valued at more than two hundred dollars (8200.00) per a single fiscal year.
Per the City of Denton Ethics Code, Section 2-282, – Disposition (b), (5) Ineligibility
if the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed
ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year.
'orm provided by Texas Ethics Commission www. ethics .state.tx. us Revised 11/30/2015
[k>cuSign
Certificate Of Completion
Envelope Id: BB144815F60D43438BC)D4FB3A7248DE2
Subject: Please DocuSign: 7829 Hotel Voucher Program-Amendment 1
Source Envelope:
Document Pages: 5
Status: Completed
Certificate Pages: 6
AutoNav: Enabled
Signatures: 6
Initials: 1
Envelope Originator:
Ginny Brummett
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
Ginny.Brummett@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
2/21/2023 9:18:53 AM
Holder: Ginny Brummett
Ginny.Brummett@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Sent: 2/21/2023 9:21 :59 AM
Viewed: 2/21/2023 9:33:05 AM
Signed: 2/21/2023 9:33:30 AM
Ginny Brummett
ginny.brummett@cityofdenton.com
Buyer
City of Denton
Completed
Using IP Address: 198.49.140.104
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 2/21/2023 9:33:34 AM
Viewed: 2/21/2023 3:21 :41 PM
Signed: 2/21/2023 3:33:58 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Electronic Record and Signature Disclosure;
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Mack Reinwand City Attorney
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 2/21/2023 3:34:04 PM
Viewed: 2/21/2023 5:15:13 PM
Signed: 2/21/2023 5:22:38 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Jay Patel
deluxeinndenton@gmail.com
Owner
Security Level: Email. Account Authentication(None)
Sent: 2/21/2023 5:22:44 PM
Viewed: 2/21/2023 5:23:27 PM
Signed: 2/22/2023 12:46:12 PM
Signature Adoption: Pre-selected Style
Using IP Address: 47.186.233.190
Electronic Record and Signature Disclosure:Accepted : 2/21/2023 5:23:27 PMID: 274d71ba-fd48~t93b-b9bd.f01e39a6aff1
Signer Events
Danielle Shaw
Danielle.Shaw@cityofdenton.com
Director of Community Services
Security Level: Email, Account Authentication(None)
Signature Timestamp
Sent: 2/22/2023 12:46:18 PM
Viewed: 2/22/2023 1 :07:08 PM
Signed: 2/22/2023 1:07:45 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Accepted: 2/22/2023 1 :07:08 PMID: a55b9289-e285-+Dab-bca5-eela3b69d84d
Cheyenne Defee
cheyenne.defee@cityofdenton,com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Completed Sent: 2/22/2023 1 :07:51 PM
Viewed: 3/21/2023 3:37:09 PM
Signed: 3/21/2023 3:37:30 PMUsing IP Address: 198.49.140.104
Sara Hensley
sara .hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 3/21/2023 3:37:34 PM
Viewed: 3/21/2023 3:38:18 PM
Signed: 3/21/2023 3:38:25 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication(None)
'DocuSigned by:
I Ran RI%
IC5CA8CSE 175493
Sent: 3/21/2023 3:38:28 PM
Viewed: 3/21/2023 4:03:46 PM
Signed: 3/21/2023 4:04:26 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Accepted: 3/21/2023 4:03:46 PMID: e48ccOcd-7f93-4347-8822-3001 24e568b1
In Person Signer Events Signature
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Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Timestamp
Sent: 2/21/2023 9:33:35 AM
Carbon Copy Events
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Status Timestamp
Sent: 2/22/2023 1 :07:51 PM
Viewed: 2/22/2023 5:00:40 PM
City Secretary Office
citysecretary@cityofdenton.com
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Sent: 3/21/2023 4:04:29 PM
Viewed: 3/22/2023 8:54:20 AM
Courtney Douangdara
courtney.douangdara@cityofdenton.com
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Electronic Record and Signature Disclosure:Accepted: 1/26/2023 3:22:15 PMID: d7dbdba7-6ab04799-ad57-Oae2a87a9ba8
Sent: 3/21/2023 4:04:31 PM
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2/21/2023 9:21 :59 AM
2/21/2023 9:32:25 AM
2/21/2023 9:32:25 AM
2/21/2023 9:32:25 AM
2/21/2023 9:32:25 AM
2/21/2023 9:32:25 AM
2/21/2023 9:32:26 AM
2/21/2023 9:32:26 AM
2/21/2023 9:32:26 AM
3/21/2023 4:03:46 PM
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3/21/2023 4:04:31 PM
Envelope Sent
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Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Jay Patel, Danielle Shaw, Rosa Rios, Courtney Douangdara
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