23-665ORDINANCE NO. 23-665
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE APPROVAL OF A SECOND AMENDMENT TO ACONTRACT BETWEEN THE CITY OF DENTON AND UNITED HEALTHCARE [NSURANCE
COMPANY, INC., AMEND[NG THE CONTRACT APPROVED BY THE CITY COUNCIL ON
OCTOBER 23, 2018, IN THE NOT-TO-EXCEED AMOUNT OF $625,600.00; AMENDED BYAMENDMENT 1 APPROVED BY PURCHASING; SAID SECOND AMENDMENT TOCONTINUE TO PROVIDE EMPLOYEE VOLUNTARY VISION INSURANCE COVERAGE;PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN
EFFECTIVE DATE (RFP 6826 – PROVIDING FOR AN ADDITIONAL SECONDAMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $107,400.00, WITH THE
TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $782,000.00).
WHEREAS, on October 23, 2018, City Council awarded a contract to UnitedHealthcare
Insurance Company, in the amount of $625,600.00, for voluntary vision insurance; and
WHEREAS, on February 8, 2023, Purchasing awarded a First Amendment to United
Healthcare Insurance Company, Inc. in the amount of $49,000.00, to continue to provide employee
voluntary vision insurance coverage; and
WHEREAS, this procurement was undertaken as part of the City’s governmental
function; and
WHEREAS, the additional fees under the proposed Second Amendment are fair and
reasonable and are consistent with, and not higher than, the recommended practices and fees
applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law;NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The Second Amendment, increasing the amount of the contract between the
City and United Healthcare Insurance Company, Inc., which is on file in the office of the Purchasing
Agent, in the amount of One Hundred Seven Thousand Four Hundred and 0/100 ($107,400.00)
Dollars, is hereby approved, and the expenditure of funds therefor is hereby authorized in
accordance with said amendment which shall be effective upon the execution of the amendment
attached hereto. The total contract amount increases to $782,000.00.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was made by kIM
seconded by 1}rLna,q C,hhI c Mc. G+c . This ordinance was passed and approved by the
following vote U - b
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck. District 2:
Jesse Davis. District 3 :
VACANT. District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
7
7
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7
JJ
P Jr!IILL S S E 1:) JrdpI!I IN1 1:1} JrEfIIL P PR () V ED this the Uk day of JACI _, 2023./_Za,GERARD HUDSPETH, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY b\\\\11111111 //
Deputy CityS@HWYAPPROVED AS TO LEGAL FORM:
MACK RE[NWAND, CITY ATTORNEY
Digitally signed by Marcella Lunn
DN: cn=Marcella Lunn, o, ou=CityctU
:leT;i;::3.20 1 1 :55:13 45'oo'
BY: M,U)Jitn : r=i =t= = 1 c e : 1 a n 1 u n n 1(g) c i t y o fd e n to
DocuSign Envelope ID: F55E1232-02FD2IB66-9B34-D65C59662B3F
DENTON
Docusign City Council Transmittal Coversheet
6826RFP
File Name Volu,ta,y vlslo, I ,s,,a,ce, A .,e,d„,e,t 2
Purchasing Contact ChrIsta Chri stian
City Council Target Date APRIL 4 ’ 2023
Piggy Back Option
Contract Expiration
Ordinance
Not App11cab1 e
DECEMBER 31, 2023
23–665
DocuSign Envelope ID: F55E1232-02FD4B66-9B34-D65C59662B3F
THE STATE OF TEXAS §
§
§COUNTY OF DENTON
SECOND AMENDMENT TO CONTRACTBY AND BETWEEN THE CITY OF DENTON, TEXASAND UNITED HEALTHCARE nqsuRANCE COMPAW. INC
(CONTRACT 6826)
THIS SECOND AMENDMENT TO CONTRACT 6826 (this “Amendment”) byand between the City of Denton, Texas (“City”) and UNITED HEALTHCARE
INSURANCE COMPANY, INC. (“Contractor”) to that certain contract executed on
October 23, 2018, in the original not-to-exceed amount of $625,600.00 (the “Original
Agreement”); amended on February 8, 2023, in the additional amount of $49,000
aggregating a not-to-exceed amount of $674,600 (the “First Amendment”) (collectively,
the Original Agreement and the First Amendment are the “Agreement”) for services related
to the employee voluntary vision coverage.
WHEREAS, the City deems it necessary to further expand the services provided by
Contractor to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $107,400.00 with this Amendment for an aggregate not-to-exceed
amount of $782,000.00; and
WHEREAS, this amendment incorporates any previously executed documents
between the parties including but not limited to pricing adjustments.
WHEREAS, the City deems it necessary to further expand the goods/services
provided by Contractor to the City; and
WHEREAS, the original not-to-exceed amount may not be increased by more than
25.0% as provided in Texas Local Government Code Sec. 252.048; and
NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. This Amendment modifies the Agreement amount to provide an additional
S 107,400.00 for additional services and materials to be provided in accordance with
the terms of the Agreement with a revised aggregate not-to-exceed total of
8782,000.00.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
1
DocuSign Envelope ID: F55E1232-02FD4B66-9B34-D65C59662B3F
IN WITNESS WHEREOF, the City and the Contractor, have each executed this
Amendment, bb pM%9ygh their respective duly authorized representatives and officerson this date“CONTRACTOR”
UNIW£W,I'HCARE INSURANCE COMPANY, INC.
By: L+r:Laall
Jeremy M. Schoettle, CFO – UHC Specialty Benefits
“CITY”
CITY OF DENTON, TEXAS
A Texbs b£WLh£@ Corporation
By: I ?=,IITe
Sara Hens'f;y:'eliy-Manager
APPROVED AS TO LEGAL FORM:
MACK RENWAND, CITY ATTORNEY
DocuSigned bH
By:
ATTEST:
ROSA RIOS, CITY SECRETARY
DocuSigned by:tM J. Sa£AVrBy:
THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
Dcx;uSi9ned by:
SAr&kauUtr
SIG=F
Sara Kuech1 er
PRINTED NAME
Director of Human Resources
TITLE
Human Resources
DEPARTMENT
2
[kx:uSign
Certificate Of Completion
Envelope Id: F55E123202FD4B669B34D65C59662B3F
Subject: Please DocuSign: City Council Contract 6826 - Voluntary Vision Insurance, Amendment 2
Source Envelope:
Document Pages: 3
Status: Completed
Certificate Pages: 6
Signatures: 5
Initials: 1
Envelope Originator:
Christa Christian
901B Texas StreetAutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Denton, TX 76209
Christa.Christian@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
3/14/2023 9:32:04 AM
Holder: Christa Christian
Christa.Christian@cityofdenton.com
Location: DocuSign
Signer Events
Christa Christian
christa.christian@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Signature Timestamp
Sent: 3/14/2023 10:04:37 AM
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Signed: 3/14/2023 10:05:03 AM
Completed
Using IP Address: 198.49.140.10
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 3/14/2023 10:05:06 AM
Viewed: 3/14/2023 10:59:52 AM
Signed: 3/14/2023 11 :00:10 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Electronic Record and Signature Disclosure;Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Mack Reinwand City Attorney
City of Denton
Security Level: Email, Account Authentication(None)
'DocuShned bV
IMartL£hMh,
,4B070831B4AA438
Sent: 3/14/2023 1 1 :00:12 AM
Viewed: 3/14/2023 12:28:36 PM
Signed: 3/14/2023 12:29:24 PM
Signature Adoption: Pre-selected Style
Using IP Address: 166.199.151.98
Signed using mobile
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Jeremy M. Schoettle
jeremy.schoettle@uhc.com
Chief Financial Officer
Security Level: Email, Account Authentication(None)
Sent: 3/14/2023 12:29:26 PM
Viewed: 3/14/2023 1:13:29 PM
Signed: 3/14/2023 1:15:08 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.203.181.181
Electronic Record and Signature Disclosure:Accepted: 3/14/2023 1:13:29 PMID: 43c015a2<b7946a7-bdca4dc2a3b3f5ca
Signer Events
Sara Kuechler
Sarah.Kuechler@cityofdenton.com
Director of Human Resources
Security Level: Email, Account Authentication(None)
Signature
'DocuSlgned byEI Sar& kazaa
'380421E96&40440.
Timestamp
Sent: 3/14/2023 1:15:10 PM
Viewed: 3/15/2023 2:46:55 PM
Signed: 3/15/2023 2:47:13 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Accepted: 3/1 5/2023 2:46:55 PMID: 0f58660d-825d,41el-add8-eca79b3c41 c5
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Completed Sent: 3/1 5/2023 2:47:17 PM
Viewed: 4/5/2023 9:23:19 AM
Signed: 4/5/2023 9:23:39 AMUsing IP Address: 198.49.140.10
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 4/5/2023 9:23:41 AM
Viewed: 4/5/2023 9:42:03 AM
Signed: 4/5/2023 9:42:08 AM
Signature Adoption: Pre-selected Style
Using IP Address: 47.190.47.120
Signed using mobile
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Jesus J. Salazar
jesus.salazar@cityofdenton,com
Security Level: Email, Account Authentication(None)
-DamSMd br1 lbs J. SdAVr'2437C77B897541D.
Sent: 4/5/2023 12:29:52 PM
Viewed: 4/5/2023 12:37:25 PM
Signed: 4/5/2023 12:37:49 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Accepted: 4/5/2023 12:37:25 PMID: 6104f23c-a162-+b5c-9a85-2a84bOad77c6
In Person Signer Events Signature
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Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status
Status
Timestamp
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Timestamp
Sent: 3/14/2023 10:05:06 AM
Carbon Copy Events
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Status Timestamp
Sent: 3/15/2023 2:47:15 PM
Viewed : 3/20/2023 9:43:53 AM
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Accepted: 4/5/2023 12:16:46 PMID: 962b8cd:3-01704155-b8b62le322caf08d0
Sent: 4/5/2023 12:29:55 PM
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City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 4/5/2023 12:37:52 PM
Viewed: 4/5/2023 12:58:34 PM
Linda Kyle
linda.kyle@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 4/5/2023 12:37:54 PM
Witness Events Signature Timestamp
Notary Events ' Signature Timestamp
Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
Status Timestamps
3/14/2023 10:04:37 AM
4/5/2023 12:37:25 PM
4/5/2023 12:37:49 PM
4/5/2023 12:37:54 PM
Hashed/Encrypted
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Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Jeremy M. Schoettle, Sara Kuechler, Jesus J. Salazar, Rosa Rios
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