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23-628ORDINANCE NO. 23-628 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION. AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOC AL COOPERATIVE PURCHASING AGREEMENT WITH THE CITY OFLONGVIEW, UNDER THE TEXAS GOVERNMENT CODE, SECTION 791.001, TOAUTHORIZE THE CITY OF LONGVIEW AND CITY OF DENTON TO UTILIZE EACHENTITIES’ SOLICITED CONTRACTS FOR THE PURCHASING OF VARIOUS GOODSAND SERVICES; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND DECLARING AN EFFECTIVE DATE (FILE 8208 – AWARD AN INTERLOCALCOOPERATIVE PURCHASING AGREEMENT WITH THE CITY OF LONGVIEW). THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The City Manager, or their designee, is hereby authorized to execute the Interlocal Cooperative Purchasing Agreement with the City of Longview under Section 791.001 of the Texas Government Code, a copy of which is attached hereto and incorporated by reference herein (the “Agreement”). SECTION 2. The City Manager, or their designee, is authorized to expend funds pursuant to the Agreement for the purchase of various goods and services. SECTION 3. The City Council of the City of Denton hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance to the City Manager of the City of Denton, or their designee. SECTION 4. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by gM &c L,„d „,,„d,d by A:IT,= a%T,e,, IV, E:",ce "as :Th: ,Lh, i=w,$„„d ,„d ,ppr,,,d by the following vote K - a : Aye Nay Abstain Absent Mayor Gerard Hudspeth:J ,/Ja /,/ Vicki Byrd, District 1 : Brian Beck. District 2: Jesse Davis. District 3 : VACANT. District 4: Brandon Chase McGee, At Large Place 5 : Chris Watts, At Large Place 6: PASSED AND APPROVED this the qb dayof Affi \' 2023.h£Za*I. ATTEST: ROSA RIOS, CITY SECRETARY At111111111 D„„tyCityS®Rt”yAPPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY Digitally signed by Marcella LunnDN: cn=Marcella Lunn. o. BY: _ \Xf,LVcUJ] \JWh ::=he„THE=„.r.,.f„.mon.com, c=USDate: 2023.03.10 14:40:1 1 -06'00' \'\, jn \\\It 11,I\\\lb a re .- .ie :/' j::'. ' Vb DocuStgn Envelope ID: F7CD37F4-7E3046E5-9E25-FF90B719DD00 DENTON Docusign City Council Transmittal Coversheet 8208 File Name CIty of Longview Interloca1 Purchasing Contact GInnY Brummett City C,,„,iIT„g,tD,te APRIL 4 ’ 2023 Piggy Back Option Contract Expiration Ordinance IA Not Applicab1 e CONTINUOUS 23–628 DocuSign Envelope ID: F7CD37F4-7E30-46E5-9E25-FF90B719DD00 INTERLOCAL COOPERATIVE PURCHASDiG AGREEMENT BETWEEN cnr OF LONGVIEW AND crrY OF DENTON, TEXAS STATE OF TEXAS COUNTY OF DENTON THIS INTERLOC AL COOPERATIVE PURCHASING AGREEMENT (the “Agreement’) ismade on the4th day of PRIL , 2(m between the City of Denton, and City of Lonwiew; jointly nfened to herein as 'baBies” and each separately as a 'I>arty.” WHEREAS, each party is authorized by Chapter 791 of the Texas Government Code (the “Interloca! Cooperation Act?’), to enter into joint contracts and agreemarts for the performance of governmental functions and services including administrative functions normally associated with the operation of government such as purchasing n®essary materials and supplies; WHEREAS, Section 271.102 of the Texas Local Government Code authorizes a local government to participate in a cooperative purchasing program with another local govemment or a local cooperative organization; WHEREAS, the partiw recognize that participation in this cooperative pwch8sing program will be highly beneficial to the taxpayers of the parties through anticipated savings to be realized; WHEREAS, the parties cannot normally obtain the best possible purchase price for matuials and supplia acting individually and without cooperation; WHEREAS, it is deemed in the best interest of all parties that said govutrments enter into a mutually satisfactory agrwment for the purchase of certain materials and suppliu; and WHEREAS, the parties, in perfonning governmental functions or in paying for the performance of govunmental functions hneunder, shall make that performance or those payments from current revenues legally available to that party; NOW, THEREFORE, the parties hereto, in consideration of the mutual covarants and conditions contained haein and pursuant to the authority permitted under the Intedocal Cooperation Act promise and agree as follows: 1. Purpose A. The purpose of this Agreement is to establish a cooperative purchasing pa)gram between the parties, which will allow each party to purchase goods and services render each other’s competitively bid contracts pursuant to Subchaptn F, Chapter 271 of the Texas LocalGovunment C<xle. Signature Page to Interlocal Cooperative Purchasing Agreement DocuSign Envelope ID: F7CD37F4-7E30-46E5-9E25-FF90B719DDOO 11. Duration of Agreement A. This Agreement shall be in full force and efFect from the date it is duly executed by all parties mdl twminaed by either party to this Agnanent. Any party may modify and/or terminate this Agleement in accordance with the following tenns and conditions: e The terms and conditions of this Agreement may be modified upon the mutual consaIt of all parties. Mutual consent will be demonstrated by approval of the governing body of each party hereto. No modification to this Agreement shall be effective and binding unless and until it is reduced to writing and signed by duly authorized npresentatives of all parties. •This Agrmnent may be terminated at any time by either party, with or without cause, upon thirty days’ written notice to the other party. Unless otherwise specified, written notice shall be deemed to have been duly served if delivered in person, sent (i) as an attachment to an email, (ii) by fax with a suwwsful saId confinnation, or (iii) by artified mail to the address as listed herein: City of Denton:Procuretnent Division Atta: Purchasing Manager City of Denton901 B Texas Street Denton, TX 76209Phone: 940-349.7100 Fax: 940.293-1837 purchasing@cityofdenton.com City of Longview:Purchasing Division Attn: Amanda Phillips City of LongviewAddress: 300 Wat Cotton Strat Longview, Tx 75601Phone: 903-237-1322 Fax: 903-291-5323 Email: purchasing@longviewtexas.gov Siglratwe Page to Interloca! Cooperative Purchasing Xgr@meat DocuSign Envelope ID: F7CD37F4-7E3046E5-9E25-FF90B719DD00 111. Relatioaghlp ofPwtlu A.It is agreed that the parties, in receiving products and/or services sp%ified in this Agreement, shall each ad as an indqetrdeat purchaser arul shall have control of its mods and the way any such pIt)ducts and/or sewicw are acquired. Neither parly is an agent, employee or joint enterprise of the other, and each party is responsible for its own actions, forbearance, negligence and deeds, and for those of its agents or employees, in conjrmction with the utilization and/or cooperative solicitation of any suppliu agrwnent obtained in accordancewith Texas law. B. The pntia shall notify, using the notice procedur® set forth in Section H. A, all puticipating entities of available contracts to include terms of oonaact, commodity cost, contact names and addresses, and shall keep participating parties informed of all changw to the list of contracts available for cooperative purchasing. C. Each party shall ensure that an applicable laws and ordinances have been satisfied with respect to any action taken by such patty pursuant to this Agreement. D. Nothing in this Agreement shall pnvaIt any participating party from ac,cqting and awarding bids for commodities subject to this Agreement individually and on its own behalf. E. Purchasing Agent or their desi wee, is the official wpr®entative to act for the City of Denton in all matters relating to this Agreement. F. City Manager or their design%, is the official representative to act for City of Longview in all mattus relating to this Agreement. IV. Purchase of Goods and Servica A. All products and services shall be procwed in accordance with all appmpdate procedurw governing competitive bids and competitive proposals, as required by the laws of the Stateof Texas. B. The patti® will be able to purchase from those contracts established by the other party where notice has been given in the bid specifications and the successful bidder has accepted terms for cmpemtive purchasing agnernents for local governments. C. The patties hereto agree that the ordering of products and servica through this Agrwmart shall be their individual responsibility and that the successful bidder or bidders shall bill each party directly or, if deemed advantageous by the partiw, to both parties. Signature Page to Intertocal Cooperative Pwchasing Agreement DocuSign Envelope ID: F7CD37F4-7E30-46E5-9E25-FF90B719DDOC) D. The parties agree to pay sucowsful bidders directly for all puxlucts or services received from current nvenua available for such punhwe. Each party shall be liable to the successful bidder only for products and sewica ordered by and rweived by such party and shall not, by the execution of this Agreement, assume any additional liability. E. The parties do not warrant and are not responsible for the quality or delivery of products or services from the successful bidder. The participating putin shall receive all warranties provided by the successful biddu for the products or services purchased. F. If any dispute arises between individual parties and a suwasful bidder, such dispute shall be handled by and between the participating party’s governmeNal body and the bidder. V Ll8bnlty aad Immunity ProvIsIons A. It is understood and agreed between the partiu that each party hereto shall be responsible for its own and its anployws’ acts of negligence in connection with this Agreement. Neither party shall be responsible for any negligent act or omission of the other party or its employees in connection with this Agreement. It is specifically agreed that, as between the parties, each party to this Agreement shall be individually and rap%tively responsible for responding to, dating with, insuring against, defending, and otherwise handling and managing liability and potential liability of itself and its employees pursuant to this Agr@ment. B.Notwithstanding the foregoing, each party hereto reserves and expressly does not waive any immunity or defense available at law or in equity, including govenrmental immwIity, for any claim or cause of action whatsoever that may arise or rwult from the swvices provided and/or any circumstances arising under this Agreement These provisions are solely for the benefit of the parties hereto and are not for the benefit of any person or entity not a party hereto; this Agreement shall not be interpreted nor construed to give any claim or cause of action to any thiN party. Neither party shall be held legally liable for any claim or %use of action arising pursuant to or out of the services provided under this Agreement, except asspecifically provided by law. Where injury or property damages results from the joint or concunart negligence of tx)th pwtiw, liability, if any, shall be shared by each party based on comparative nsponsibility in accordance with the applicable laws of the State of Texas, subject to all defenses avai]able to than, including govenrmental immunity. C.This Agreement is expressly made subject to the pwtin’ governmental immunity under the Texas Civil Practice and Remedies Cale and all applicable federal, state, and local laws, ruIn, regulations, ordinances, and policies. Nothing in this Agreement shall be deemed to waive, modify, or amend any legal defense available at law or in equity to either party or to create any legal rights or claim on behalf of any third party. Neither party waive, modify, oralter, to any extent whatsoever, the availability of the defense of governmental immunity under the laws of the State of Texas. Signatwe Page to Interiocal Cooperadve Purchasing Agreement DocuSign Envelope ID: F7CD37F4-7E3046E5-9E25-FF90B719DD00 VI. Ml8cellaneous A. Each party has the full pown and authority to enter into and perform this Agreement and the person signing this Agnanent on behalf of each party has hen properly authorized and empowered to enter into this Agreement. The persons executing this Agnement hereby npnsent that they have authorization to sign on behalf of their resp@tive party. B.In the event any one or more of the provisions contained in this AgnemaH shall be held, for any reason, to be invalid, illegal, or unmforceable in any respect, such invalidity, illegality, or unenforceability shall not affect the other provisions and the Agreement shall tn construed as if such invalid, illegal, or unertforceable provision had never been contained in this Agreement. C. This Agreement shall be binding upon the parties hereto, their successors, heirs, personal representatives, and assigns. Neither party will assign or transfer an interest in this Agreement without the prior written consult of the other party. D. By entering into this Agreement, the parties do not create any obligations, express or implied, other than those set forth herein, and this Agreement shall not create any rights in, or claims by, third parties who are not signatories to this Agnernent. E. This Agreement shall be interpreted in accordance with the laws of the State of Texas and venue of any cause of action concerning this Agreement shall be in a court of competent jurisdiction sitting in Denton County, Texas. F.This Agreement, together with any nfnenced exhibits and attachments, constitutes the entire agnement between the parties hereto, and any prior agreement, assertion, statement, understanding, or other commitment occurring during the term of this Agnernent, or subsequart thereto, has no legal force or effect whatsoever, unlas properly executed in writing in accordance with Section II. A and if appropriate, recorded as an amendment of this Agreement G. Failure of any party, at any time, to enforce a provision of this Agreement, shall in no way constitute a waiver of that provision nor in any way affect the validity of this Agreement or the right of either party ther%flu to enforce each provision hereof. No term of this Agreement shall be deemed waived or any breach excused unless the waiver shall be in writing and signed by the party claimed to have waived. Furthermore, any consent to or waiver of a breach will not constitute consent to or waiver or excuse of any other different or subsequent breach. H. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument. Signature Page to Interlocal Cooperative Purchasiag Agreement DocuSign Envelope ID: F7CD37F4-7E30-46E5-9E25-FF90B719DDOO 1.Each party agrees that this Agr%mart md any other documents to be &Ii%red in connection hewwith may be elec&oni any signed, and that any electronic signatures appearing on this Agreement or such othw documa3ts are the same as handwritten signatures for the purposes of validity, enfon%bilitb and admissibility. IN WITNESS WHEREOF, the lwtiw hereto have caused this Agreement to be exwuted by their authoriad officws thereon the day and the year first above written. CITY OF LONGVIEW, TEXAS CiTY OF DENTON, TEXAS >/AWhata [ L.4 H,Ma7EVP$#ANAGER DocuSlgned by: BY,gH ArrEST: ROSA RIOS, CITY SECRETARY APPRO'i TO LEGAL FORMFbI APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATrORNEY Signature Page to Interloca! Cooperative Purchasing Agreement [k>cuSign Certificate Of Completion Envelope Id: F7CD37F47E3046E59E25FF90B719DD00 Subject: Please DocuSign: City Council Contract 8208 City of Longview Interlocal Source Envelope: Document Pages: 7 Certificate Pages: 6 Status: Completed Signatures: 3 Initials: 1 Envelope Originator: Ginny Brummett AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901 B Texas Street Denton, TX 76209 Ginny.Brummett@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original3 m/2023 3:15:57 PM Holder: Ginny Brummett Ginny.Brummett@cityofdenton.com Location: DocuSign Signer Events Ginny Brummett ginny.brummett@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Signature Timestamp Sent: 3/7/2023 3:21 :29 PM Viewed: 3/7/2023 3:21 :44 PM Signed: 3/7/2023 3:21 :51 PM Completed Using IP Address: 198.49.140.104 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication(None) Sent: 3/7/2023 3:21 :54 PM Viewed: 3/7/2023 4:05:41 PM Signed: 3/7/2023 4:05:50 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Electronic Record and Signature Disclosure:Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Mack Reinwand City Attorney City of Denton Security Level: Email, Account Authentication(None) Sent: 3/7/2023 4:05:53 PM Viewed : 3/1 0/2023 10:53:16 AM Signed: 3/10/2023 10:56:17 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not Offered via DocuSign Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Completed Sent: 3/10/2023 11 :29:15 AM Viewed : 4/5/2023 9:21 :24 AM Signed: 4/5/2023 9:22:02 AMUsing IP Address: 198.49. 140.10 Signer Events Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication(None) Signature Timestamp Sent: 4/5/2023 9:22:04 AM Resent: 4/5/2023 4:25:20 PM Viewed : 4/5/2023 4:44:44 PM Signed: 4/5/2023 4:44:46 PMSignature Adoption: Pre-selected Style Using IP Address: 107.77.198.27 Signed using mobile Electronic Record and Signature Disclosure: Not Offered via DocuSign Jesus J. Salazar jesus.salazar@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 4/6/2023 9:42:10 AM Viewed : 4/6/2023 9:43:31 AM Signed: 4/6/2023 9:43:52 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Accepted : 4/6/2023 9:43:31 AMID: 79538 179-f8bf-4e6e-84a3-d7c605340df7 In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Status Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Timestamp Sent: 3/7/2023 3:21 :55 PM Ginny Brummett ginny'brummett@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Sent: 3/10/2023 10:56:19 AM Resent: 3/10/2023 11 :21 :37 AM Gretna Jones gretna,jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Sent: 3/10/2023 1 1 :29: 14 AM Viewed: 3/10/2023 2:05:07 PM Carbon Copy Events Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted : 4/6/2023 9:38:14 AMID: 5101cc7f-22ec4658-b927-8f4d467d418b Status Timestamp Sent: 4/6/2023 9:42:12 AM Viewed: 4/6/2023 9:43:01 AM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Sent: 4/6/2023 9:43:54 AM Lindsey Garrison Lindsey.Garrison@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 3/14/2023 2:24:37 PMID: 6fd48622-7eOf4392-aef6-89518878dfd 1 Sent: 4/6/2023 9:43:55 AM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope Sent Envelope Updated Envelope Updated Certified Delivered Signing Complete Completed Status Timestamps 3 m/2023 3:21 :29 PM 3/1 0/2023 11 :21 :37 AM 3/1 0/2023 11 :29:14 AM 4/6/2023 9:43:31 AM 4/6/2023 9:43:52 AM 4/6/2023 9:43:55 AM Hashed/Encrypted Security Checked Security Checked Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Jesus J. 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