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23-746ORDINANCE NO. 23-746 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPOR\TION, AUTHORIZING THE APPROVAL OF A SECOND AMENDMENT TO APROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND HOWELL DESIGN GROUP, LLC (HDG), AMENDING THE CONTRACT APPROVED BY PURCnASiNG ON MAY 28, 2021, IN THE NOT-TO-EXCEED AMOUNT OF $45,000.OO;AMENDED BY AMENDMENT 1 APPROVED BY THE CITY COUNCIL; SAID SECONDAMENDMENT FOR ADDITIONAL SECURITY CONSULTING AND DESIGN SERVICES FORTHE FACILITIES MANAGEMENT DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (PSA 7723 – PROVIDINGFOR AN ADDITIONAL SECOND AMENDMENT EXPENDITURE AMOUNT NOT-TO- EXCEED $527,300.00, WITH THE TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $647,300.00). WHEREAS, on May 28, 2021, Purchasing awarded a contract to Howell Design Group, LLC (HDG), in the amount of $45,000.00, for security consulting services; and WHEREAS, on November 2, 2021, City Council awarded a First Amendment to Howell Design Group, LLC (HDG) in the amount of $75,000.00, to continue to provide security consulting services; and WHEREAS, this procurement was undertaken as part of the City’s governmental function; and WHEREAS, the additional fees under the proposed Second Amendment are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The Second Amendment, increasing the amount of the contract between the City and Howell Design Group, LLC (HDG), which is on file in the office of the Purchasing Agent, in the amount of Five Hundred Twenty-Seven Thousand Three Hundred and 0/100 ($527,300.00) Dollars, is hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said amendment which shall be effective upon the execution of the amendment attached hereto. The total contract amount increases to $647,300.00. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by BriAn Bcc it and seconded by Jc) 54 i)+ y:s . This ordinance was passed and approved by thefollowing vote U -A : Aye Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck. District 2: Jesse Davis. District 3 : VACANT. District 4: Brandon Chase McGee, At Large Place 5 : Chris Watts, At Large Place 6: /‘ / / / V,/ PASSED AND APPROVED this the \g+- d,y ,f 2023 mR=FBITmmrbRT–OR ATTEST: JESUS SALAZAR, INTERIM CITY SECRETARY4 k_=17 APPROVED AS TO LEGAL FORM:MACK REINWAND, CITY ATTORNEY Digitally signed by Marcella LunnDN: cn=Marcella Lunn, o, ou=City DEW,tU :::eT;i;3.04.12 09:44:52 -os'oo' i\ \j fLAVL ;rr:::tr:::c,Ha lunn@,Wen„t, DocuSign Envelope ID: 494E152D-F419-4DCC-9609-B97C8671E4C2 DENTON Docusign City Council Transmittal Coversheet PSA 7723 File Name I Security consulti ng Services Amendment 2 Purchasing Contact GabbY Leeper City C,,„,iIT„g,tD,t, " --=' 18’ 2023 Piggy Back Option Contract Expiration Ordinance 1 i cab1 eNot App N/A 23-746 DocuSign Envelope ID: 494E152D-F4194DCC-9609-B97C8671E4C2 SECOND AMENDMENT TO CONTRACTBY AND BETWEEN THE CITY OF DENTON, TEXASAND HOWELL DESIGN GROUP, LLCPSA 7723 THE STATE OF TEXAS 9 §COUNTY OF DENTON THIS SECOND AMENDMENT TO CONTRACT 7723 (“Amendment”) by andbetween the City of Denton, Texas (“City”) and Howell Design Group, LLC (“Consultant”); to that certain contract executed on May 28, 2021, in the original not-to- exceed amount of $45,000 (the “Original Agreement“); amended on November 02, 2021, in the additional amount of $75,000 aggregating a not-to-exceed amount of $120,000 (the “First Amendment”); (collectively, the Original Agreement, and the First Amendment, are the “Agreement”) for services related to Security Consulting Services. WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $527,300 with this Amendment for an aggregate not-to-exceed amount of $647,300; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Consultant to the City; NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services described in Exhibit 'W’ of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to Security Consulting Services, are hereby authorized to be performed by Consultant. For and in consideration of the additional services to be performed by Consultant, the City agrees to pay, based on the cost estimate detail attached, a total fee, including reimbursement for non-labor expenses an amount not to exceed$527.300 2. This Amendment modifies the Agreement amount to provide an additional $527,300 for the additional services with a revised aggregate not to exceed total of $647,300 7723 PSA – Amendment #2 Page 1 of 2 DocuSign Envelope ID: 494E152D-F419zIDCC-9609-B97C8671E4C2 The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date 04/18/2023 . “Consultant” Howell Design Group, LLC (HDG)“CITY” CITY OF DENTON, TEXAS A Texas Municipal CorporationBDocuSlgned by: 41111 B18C2009C026465...DocuSlgned by: SMAAUTHORIZED SIGNATURE, TITLEAPPROVED AS TO LEGAL FORM:MACK REINWAND, CITYATTORNEY ,5236DB296270423 ATTEST: ROSA RIOS, CITY SECRETARY B DocuSigned by: 8070831 B4AA438...y:( ;i=”X,'gnf4onr THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. Christine TaylorPRINTED NAME Asslstant C1 ty ManaqerTITLE Ci ty Manaqer 's OffI ceDEPARTMENT 7723 PSA – Amendment #2 Page 2 of 2 DocuSign Envelope ID: 494E152D-F4194DCC.9609-B97C8671E4C2 Exhibit A HOWELL : )i t.:( -. i*~ i GROUPSECURITY CONSULTING & DESIGN SERVICES November 15, 2022 Trevor Crain City of Denton 215 E McKinney StreetDenton, TX 76205 RE: Proposal for Security and Low Voltage Consulting forthe City of Denton. Mr. Crain, Howell Design Group (HDG) appreciates the opportunity to provide this proposal for our services to the City of Denton. Scope of Work HDG proposes to provide support as requested, but not limited to: 1. 2. Implementation of Genetec security softwarea. Conversion from WinPak to Genetec b. Conversion from Ocularis to GenetecNew Construction a. Security (access control, intrusion, and surveillance) designs b. Design reviewc. Construction Administration 3.Renovations a. Security (access control, intrusion, and surveillance) designs b. Design reviewc. Construction Administration Managed Services a. Assisting the City of Denton regarding their contracted access controlvendor. b. Assisting the City of Denton regarding troubleshooting and correctingaccess control software and hardware issues. c. Assisting the City of Denton regarding the development of processes, Standard Operating Procedures, Memorandums of Understanding, and policies regarding access control, intrusion, surveillance, and low voltage based on industry standards and best practices. 4 www .Howell-Design-Group.corn Page 1 1 3 DocuSign Envelope ID: 494E152D-F419-4DCC-9609-B97C8671E4C2 HOWELL ! )i– Si( ;iI GROUPSECURITY CONSULTING & DESIGN SERVICES Proposed Fee: HDG is proposing to provide services at the following hourly rates: ServiceSubject MatterExpertSeniorConsultant Description Hourly Rate $225Professional Witness Managed services, implementation oversight, riskassessment, and process administration.Managed services, implementation oversight, riskassessment, and process administration.Design, design review, construction administration,and low voltage commissioning.Design, design review, construction administration, and low voltage commissioning. $175 Consultant $125 $150 $125 $85 Senior Designer Designer Revit/VirtualDesign Revit & CAD Files. Fixed fee amounts do not include travel expenses. Travel expenses include airfair, lodging, rental car/ride share, and per diem meals ($55 per day). Expenses arebilled at the incurred rates. Expenses are agreed upon by both parties prior toIncurrerice. Clarifications: To manage the expectations of this project the following clarifications apply: 1. Any work for projects other than those listed is considered outside the scope of this project and must be agreed upon in writing by both parties prior toany work beginning. 2. Travel time will be counted as project time and billed at the hourly rate listed in this proposal. 3. Terms are NET30 unless otherwise agreed upon by both parties. If City of Denton agrees to this proposal and wishes HDG to begin working on the scope of services please sign the below signature as approval for this proposal and notice to proceed with authorization to bill for services rendered. City of Denton 04/18/2023 Print Name:Sara Hens1 ey Date : f I Signature:I huH 5236DB296270423 Title: city Manaqer www .Howell-Design-Group,corn Page 2 1 3 DocuSign Envelope ID: 494E152D-F4194DCC-9609-B97C8671E4C2 HOWELL : ; I .;.,:,’_ ~, i „! GROUPSECURITY CONSULTING & DESIGN SERVICES Howell Design Group Print Name: Charlie Howell Signature Date : ##l##12022 Title :Principal Cel1-916-716-0782 1 Email:Chowell@howell-design-group.comContact information www . Howell-Design-Group.com Page 313 [k>cuSign Certificate Of Completion Envelope Id: 494E152DF41 94DCC9609B97C8671 E4C2 Subject: Please DocuSign: City Council Contract 7723 Security Consulting Services Amendment 2 Source Envelope: Status: Completed Document Pages: 6 Certificate Pages: 6 Signatures: 7 Initials: 1 Envelope Originator: Gabby Leeper 901 B Texas StreetAutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Denton, TX 76209 Gabby.Leeper@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 3/1 7/2023 4:38:42 PM Holder: Gabby Leeper Gabby.Leeper@cityofdenton.com Location: DocuSign Signer Events Gabby Leeper gabby.leeper@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Signature Timestamp Sent: 3/17/2023 4:48:41 PM Viewed: 3/17/2023 4:48:50 PM Signed: 3/17/2023 4:49:19 PM Completed Using IP Address: 198.49.140.104 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication(None) Sent: 3/17/2023 4:49:21 PM Viewed: 3/20/2023 8:28:59 AM Signed: 3/20/2023 8:29:14 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Mack Reinwand City Attorney City of Denton Security Level: Email, Account Authentication(None) Sent: 3/20/2023 8:29:16 AM Viewed: 3/20/2023 4:51 :18 PM Signed: 3/20/2023 4:53:01 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not Offered via DocuSign Jimmie Lee Howell chowell@howelldg.com Principal Howell Design Group, LLC SecurIty Level: Email, Account Authentication(None) ’DocuSlgned by:I JhMc bt kmdl ,B18C2009C026465. Sent: 3/20/2023 4:53:03 PM Viewed : 3/20/2023 5:08:19 PM Signed: 3/20/2023 5:14:43 PM Signature Adoption: Pre-selected Style Using IP Address: 143.244.110.149 Electronic Record and Signature Disclosure:Accepted: 5/28/2021 12:34:19 PMID: d266d832-2159Jjc3d-b2b8-7364ccdb41 68 Signer Events Christine Taylor Christine.Taylor@cityofdenton.com Assistant City Manager City of Denton Security Level: Email, Account Authentication(None) Signature Timestamp Sent: 3/20/2023 5:14:45 PM Viewed: 3/20/2023 5:28:56 PM Signed: 3/20/2023 5:29:08 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not Offered via DocuSign Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) ElectronIc Record and Signature Disclosure:Not Offered via DocuSign Completed Sent: 3/20/2023 5:29:12 PM Viewed: 4/19/2023 9:07:34 AM Signed: 4/1 9/2023 9:08:13 AMUsing IP Address: 198.49.140.10 Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication(None) Sent: 4/1 9/2023 9:08:16 AM Viewed: 4/1 9/2023 9:11:11 AM Signed: 4/1 9/2023 9: 11 :23 AM Signature Adoption: Pre-selected Style Using IP Address: 47.190.47.120 Signed using mobile Electronic Record and Signature Disclosure;Not Offered via DocuSign Jesus J. Salazar jesus.salazar@cityofdenton.com Security Level: Email, Account Authentication(None) Sent: 4/1 9/2023 10:13:08 AM Viewed: 4/1 9/2023 10:21 :50 AM Signed: 4/1 9/2023 10:22:25 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Accepted: 4/1 9/2023 10:21 :50 AMID: 20ebc80b425445f9-a3a0-2df674aeb37a In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Status Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Timestamp Sent: 3/17/2023 4:49:21 PM Carbon Copy Events Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Status Timestamp Sent: 3/20/2023 5:29:11 PM Viewed: 3/21/2023 10:26:39 AM Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Accepted: 4/1 9/2023 10:59:51 AMID: ebe47ac4-3a9d42e7-9f81-773a9e967edb Sent: 4/1 9/2023 10:13:11 AM Viewed : 4/19/2023 10:13:23 AM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Sent: 4/1 9/2023 10:22:28 AM Viewed: 4/19/2023 11 :35:18 AM Hailey Payne Hailey.Payne@cityofdenton.com Administration Manager City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Sent: 4/19/2023 10:22:29 AM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope Sent Certified Delivered Signing Complete Completed Status Timestamps 3/1 7/2023 4:48:41 PM 4/1 9/2023 10:21 :50 AM 4/1 9/2023 10:22:25 AM 4/1 9/2023 10:22:29 AM Hashed/Encrypted Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Jimmie Lee Howell, Jesus J. 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