23-746ORDINANCE NO. 23-746
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPOR\TION, AUTHORIZING THE APPROVAL OF A SECOND AMENDMENT TO APROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND
HOWELL DESIGN GROUP, LLC (HDG), AMENDING THE CONTRACT APPROVED BY
PURCnASiNG ON MAY 28, 2021, IN THE NOT-TO-EXCEED AMOUNT OF $45,000.OO;AMENDED BY AMENDMENT 1 APPROVED BY THE CITY COUNCIL; SAID SECONDAMENDMENT FOR ADDITIONAL SECURITY CONSULTING AND DESIGN SERVICES FORTHE FACILITIES MANAGEMENT DEPARTMENT; PROVIDING FOR THE EXPENDITURE
OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (PSA 7723 – PROVIDINGFOR AN ADDITIONAL SECOND AMENDMENT EXPENDITURE AMOUNT NOT-TO-
EXCEED $527,300.00, WITH THE TOTAL CONTRACT AMOUNT NOT-TO-EXCEED
$647,300.00).
WHEREAS, on May 28, 2021, Purchasing awarded a contract to Howell Design Group, LLC
(HDG), in the amount of $45,000.00, for security consulting services; and
WHEREAS, on November 2, 2021, City Council awarded a First Amendment to Howell
Design Group, LLC (HDG) in the amount of $75,000.00, to continue to provide security consulting
services; and
WHEREAS, this procurement was undertaken as part of the City’s governmental
function; and
WHEREAS, the additional fees under the proposed Second Amendment are fair and
reasonable and are consistent with, and not higher than, the recommended practices and fees
applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law;
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The Second Amendment, increasing the amount of the contract between the
City and Howell Design Group, LLC (HDG), which is on file in the office of the Purchasing Agent,
in the amount of Five Hundred Twenty-Seven Thousand Three Hundred and 0/100 ($527,300.00)
Dollars, is hereby approved, and the expenditure of funds therefor is hereby authorized in
accordance with said amendment which shall be effective upon the execution of the amendment
attached hereto. The total contract amount increases to $647,300.00.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was made by BriAn Bcc it and
seconded by Jc) 54 i)+ y:s . This ordinance was passed and approved by thefollowing vote U -A :
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck. District 2:
Jesse Davis. District 3 :
VACANT. District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
/‘
/
/
/
V,/
PASSED AND APPROVED this the \g+- d,y ,f 2023
mR=FBITmmrbRT–OR
ATTEST:
JESUS SALAZAR, INTERIM CITY SECRETARY4 k_=17
APPROVED AS TO LEGAL FORM:MACK REINWAND, CITY ATTORNEY
Digitally signed by Marcella LunnDN: cn=Marcella Lunn, o, ou=City
DEW,tU
:::eT;i;3.04.12 09:44:52 -os'oo'
i\ \j fLAVL ;rr:::tr:::c,Ha lunn@,Wen„t,
DocuSign Envelope ID: 494E152D-F419-4DCC-9609-B97C8671E4C2
DENTON
Docusign City Council Transmittal Coversheet
PSA 7723
File Name I Security consulti ng Services Amendment 2
Purchasing Contact GabbY Leeper
City C,,„,iIT„g,tD,t, " --=' 18’ 2023
Piggy Back Option
Contract Expiration
Ordinance
1 i cab1 eNot App
N/A
23-746
DocuSign Envelope ID: 494E152D-F4194DCC-9609-B97C8671E4C2
SECOND AMENDMENT TO CONTRACTBY AND BETWEEN THE CITY OF DENTON, TEXASAND HOWELL DESIGN GROUP, LLCPSA 7723
THE STATE OF TEXAS 9
§COUNTY OF DENTON
THIS SECOND AMENDMENT TO CONTRACT 7723 (“Amendment”) by andbetween the City of Denton, Texas (“City”) and Howell Design Group, LLC
(“Consultant”); to that certain contract executed on May 28, 2021, in the original not-to-
exceed amount of $45,000 (the “Original Agreement“); amended on November 02, 2021,
in the additional amount of $75,000 aggregating a not-to-exceed amount of $120,000 (the
“First Amendment”); (collectively, the Original Agreement, and the First Amendment, are
the “Agreement”) for services related to Security Consulting Services.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $527,300 with this Amendment for an aggregate not-to-exceed
amount of $647,300; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit 'W’ of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
Security Consulting Services, are hereby authorized to be performed by Consultant.
For and in consideration of the additional services to be performed by Consultant,
the City agrees to pay, based on the cost estimate detail attached, a total fee,
including reimbursement for non-labor expenses an amount not to exceed$527.300
2. This Amendment modifies the Agreement amount to provide an additional
$527,300 for the additional services with a revised aggregate not to exceed total of
$647,300
7723 PSA – Amendment #2 Page 1 of 2
DocuSign Envelope ID: 494E152D-F419zIDCC-9609-B97C8671E4C2
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date 04/18/2023 .
“Consultant”
Howell Design Group, LLC (HDG)“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal CorporationBDocuSlgned by:
41111
B18C2009C026465...DocuSlgned by:
SMAAUTHORIZED SIGNATURE, TITLEAPPROVED AS TO LEGAL FORM:MACK REINWAND, CITYATTORNEY
,5236DB296270423
ATTEST:
ROSA RIOS, CITY SECRETARY
B DocuSigned by:
8070831 B4AA438...y:( ;i=”X,'gnf4onr
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
Christine TaylorPRINTED NAME
Asslstant C1 ty ManaqerTITLE
Ci ty Manaqer 's OffI ceDEPARTMENT
7723 PSA – Amendment #2 Page 2 of 2
DocuSign Envelope ID: 494E152D-F4194DCC.9609-B97C8671E4C2 Exhibit A
HOWELL : )i t.:( -. i*~ i GROUPSECURITY CONSULTING & DESIGN SERVICES
November 15, 2022
Trevor Crain
City of Denton
215 E McKinney StreetDenton, TX 76205
RE: Proposal for Security and Low Voltage Consulting forthe City of Denton.
Mr. Crain,
Howell Design Group (HDG) appreciates the opportunity to provide this proposal for
our services to the City of Denton.
Scope of Work
HDG proposes to provide support as requested, but not limited to:
1.
2.
Implementation of Genetec security softwarea. Conversion from WinPak to Genetec
b. Conversion from Ocularis to GenetecNew Construction
a. Security (access control, intrusion, and surveillance) designs
b. Design reviewc. Construction Administration
3.Renovations
a. Security (access control, intrusion, and surveillance) designs
b. Design reviewc. Construction Administration
Managed Services
a. Assisting the City of Denton regarding their contracted access controlvendor.
b. Assisting the City of Denton regarding troubleshooting and correctingaccess control software and hardware issues.
c. Assisting the City of Denton regarding the development of processes,
Standard Operating Procedures, Memorandums of Understanding, and
policies regarding access control, intrusion, surveillance, and low
voltage based on industry standards and best practices.
4
www .Howell-Design-Group.corn Page 1 1 3
DocuSign Envelope ID: 494E152D-F419-4DCC-9609-B97C8671E4C2
HOWELL ! )i– Si( ;iI GROUPSECURITY CONSULTING & DESIGN SERVICES
Proposed Fee:
HDG is proposing to provide services at the following hourly rates:
ServiceSubject MatterExpertSeniorConsultant
Description Hourly Rate
$225Professional Witness
Managed services, implementation oversight, riskassessment, and process administration.Managed services, implementation oversight, riskassessment, and process administration.Design, design review, construction administration,and low voltage commissioning.Design, design review, construction administration,
and low voltage commissioning.
$175
Consultant $125
$150
$125
$85
Senior
Designer
Designer
Revit/VirtualDesign Revit & CAD Files.
Fixed fee amounts do not include travel expenses. Travel expenses include airfair,
lodging, rental car/ride share, and per diem meals ($55 per day). Expenses arebilled at the incurred rates. Expenses are agreed upon by both parties prior toIncurrerice.
Clarifications:
To manage the expectations of this project the following clarifications apply:
1. Any work for projects other than those listed is considered outside the scope
of this project and must be agreed upon in writing by both parties prior toany work beginning.
2. Travel time will be counted as project time and billed at the hourly rate listed
in this proposal.
3. Terms are NET30 unless otherwise agreed upon by both parties.
If City of Denton agrees to this proposal and wishes HDG to begin working on the
scope of services please sign the below signature as approval for this proposal and
notice to proceed with authorization to bill for services rendered.
City of Denton 04/18/2023
Print Name:Sara Hens1 ey Date : f I
Signature:I huH
5236DB296270423
Title: city Manaqer
www .Howell-Design-Group,corn Page 2 1 3
DocuSign Envelope ID: 494E152D-F4194DCC-9609-B97C8671E4C2
HOWELL : ; I .;.,:,’_ ~, i „! GROUPSECURITY CONSULTING & DESIGN SERVICES
Howell Design Group
Print Name: Charlie Howell
Signature
Date : ##l##12022
Title :Principal
Cel1-916-716-0782 1 Email:Chowell@howell-design-group.comContact information
www . Howell-Design-Group.com Page 313
[k>cuSign
Certificate Of Completion
Envelope Id: 494E152DF41 94DCC9609B97C8671 E4C2
Subject: Please DocuSign: City Council Contract 7723 Security Consulting Services Amendment 2
Source Envelope:
Status: Completed
Document Pages: 6
Certificate Pages: 6
Signatures: 7
Initials: 1
Envelope Originator:
Gabby Leeper
901 B Texas StreetAutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Denton, TX 76209
Gabby.Leeper@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
3/1 7/2023 4:38:42 PM
Holder: Gabby Leeper
Gabby.Leeper@cityofdenton.com
Location: DocuSign
Signer Events
Gabby Leeper
gabby.leeper@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Signature Timestamp
Sent: 3/17/2023 4:48:41 PM
Viewed: 3/17/2023 4:48:50 PM
Signed: 3/17/2023 4:49:19 PM
Completed
Using IP Address: 198.49.140.104
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 3/17/2023 4:49:21 PM
Viewed: 3/20/2023 8:28:59 AM
Signed: 3/20/2023 8:29:14 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Mack Reinwand City Attorney
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 3/20/2023 8:29:16 AM
Viewed: 3/20/2023 4:51 :18 PM
Signed: 3/20/2023 4:53:01 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Jimmie Lee Howell
chowell@howelldg.com
Principal
Howell Design Group, LLC
SecurIty Level: Email, Account Authentication(None)
’DocuSlgned by:I JhMc bt kmdl
,B18C2009C026465.
Sent: 3/20/2023 4:53:03 PM
Viewed : 3/20/2023 5:08:19 PM
Signed: 3/20/2023 5:14:43 PM
Signature Adoption: Pre-selected Style
Using IP Address: 143.244.110.149
Electronic Record and Signature Disclosure:Accepted: 5/28/2021 12:34:19 PMID: d266d832-2159Jjc3d-b2b8-7364ccdb41 68
Signer Events
Christine Taylor
Christine.Taylor@cityofdenton.com
Assistant City Manager
City of Denton
Security Level: Email, Account Authentication(None)
Signature Timestamp
Sent: 3/20/2023 5:14:45 PM
Viewed: 3/20/2023 5:28:56 PM
Signed: 3/20/2023 5:29:08 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
ElectronIc Record and Signature Disclosure:Not Offered via DocuSign
Completed Sent: 3/20/2023 5:29:12 PM
Viewed: 4/19/2023 9:07:34 AM
Signed: 4/1 9/2023 9:08:13 AMUsing IP Address: 198.49.140.10
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 4/1 9/2023 9:08:16 AM
Viewed: 4/1 9/2023 9:11:11 AM
Signed: 4/1 9/2023 9: 11 :23 AM
Signature Adoption: Pre-selected Style
Using IP Address: 47.190.47.120
Signed using mobile
Electronic Record and Signature Disclosure;Not Offered via DocuSign
Jesus J. Salazar
jesus.salazar@cityofdenton.com
Security Level: Email, Account Authentication(None)
Sent: 4/1 9/2023 10:13:08 AM
Viewed: 4/1 9/2023 10:21 :50 AM
Signed: 4/1 9/2023 10:22:25 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Accepted: 4/1 9/2023 10:21 :50 AMID: 20ebc80b425445f9-a3a0-2df674aeb37a
In Person Signer Events Signature
Status
Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status
Status
Timestamp
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Timestamp
Sent: 3/17/2023 4:49:21 PM
Carbon Copy Events
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Status Timestamp
Sent: 3/20/2023 5:29:11 PM
Viewed: 3/21/2023 10:26:39 AM
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Accepted: 4/1 9/2023 10:59:51 AMID: ebe47ac4-3a9d42e7-9f81-773a9e967edb
Sent: 4/1 9/2023 10:13:11 AM
Viewed : 4/19/2023 10:13:23 AM
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 4/1 9/2023 10:22:28 AM
Viewed: 4/19/2023 11 :35:18 AM
Hailey Payne
Hailey.Payne@cityofdenton.com
Administration Manager
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 4/19/2023 10:22:29 AM
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
Status Timestamps
3/1 7/2023 4:48:41 PM
4/1 9/2023 10:21 :50 AM
4/1 9/2023 10:22:25 AM
4/1 9/2023 10:22:29 AM
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Jimmie Lee Howell, Jesus J. Salazar, Rosa Rios
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