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23-745ORDINANCE NO. 23-745 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE APPROVAL OF A NINTH AMENDMENT TO APROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND PEAK PROGRAM VALUE, LLC, AMENDING THE CONTRACT APPROVED BY CITY COUNCIL ON OCTOBER 13, 2020, IN THE NOT-TO-EXCEED AMOUNT OF $696,074.00; AMENDED BYAMENDMENTS 1-8 APPROVED BY PURCHASING AND CITY COUNCIL; SAID NINTHAMENDMENT FOR ADDITIONAL PROGRAM MANAGEMENT SERVICES FOR THE CONSTRUCTION PHASE OF THE PUBLIC SAFETY BUILDINGS (POLICEHEADQUARTERS, POLICE SUBSTATION, AND FIRING RANGE); PROVIDING FOR THEEXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFQ7425 – PROVIDING FOR AN ADDITIONAL NINTH AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $3 17,490.00, WITH THE TOTAL CONTRACT AMOUNT NOT- TO-EXCEED $2,771,350.00). WHEREAS, on October 13, 2020, by Ordinance No. 20- 1995, the City awarded a contract to Peak Program Value, LLC., in the amount of $696,074.00, for program management services for the construction phase of the Public Safety Buildings (Police Headquarters, Police Substation, and Firing Range) and additional services for new or renovations of City buildings; and WHEREAS, this procurement was undertaken as part of the City’s governmental function; and WHEREAS, the additional fees under the proposed Ninth Amendment are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law;NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The Ninth Amendment, increasing the amount of the contract between the City and Peak Program Value, LLC, which is on file in the office of the Purchasing Agent, in the amount of Three Hundred Seventeen Thousand Four Hundred Ninety and 00/ 100 ($3 1 7,490.00) dollars, is hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said amendment which shall be attached hereto. The total contract amount increases to $2,771,350.00. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by R and seconded by Jesse DAvl3 . This ordinance was passed and approved bythe following vote [1 - U : Aye Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck. District 2: Jesse Davis. District 3 : VACANT. District 4: Brandon Chase McGee, At Large Place 5 : Chris Watts, At Large Place 6: 7 aJ ./ JJ PASSED AND APPROVED this the lg" ,„„A 2023 N ATTEST: JESUS SALAZAR, INTERIM CITY SECRETARY APPROVED AS TO LEGAL FORM: MACK RErNWAND, CITY ATTORNEY Digitally signed by Marcella LunnDN: cn=Marcella Lunn, o. ou=City cHIt Bt:eT;=3:04.12 09:43:04 -05'oo BY: M.\ \n1 XAVIJ ==i =t= = ; c e I I a p 1 u n n 1(g) ( i tyo fd e n t o DocuSign Envelope ID: 179161CC-EA40-4DOA-916E-5055C706D62E DENTON Docusign City Council Transmittal Coversheet RFP 7425 File Name I Program Management ServIces PurchasingContact G;bbY L'=P'‘ City Council Target Date APRIL 18’ 2023 App1 i cab1 ePiggy Back Option NOt Contract Expiration 23Ordinance 745 OCTOBER 12 , 2023 DocuSign Envelope ID: 179161 CC-EA40J+DOA-916E-5055C706D62E NINETH AMENDMENT TO CONTRACTBY AND BETWEEN THE CITY OF DENTON, TEXASAND PEAK PROGRAM VALUE, LLC.PSA 7425 THE STATE OF TEXAS § §COUNTY OF DENTON THIS NINETH AMENDMENT TO CONTRACT 7425 (“Amendment”) by andbetween the City of Denton, Texas (“City”) and PEAK PROGRAM VALUE, LLC. (“Consultant”); to that certain contract executed on October 13, 2020, in the original not-to-exceed amount of $696,074.00 (the “Original Agreement”); amended on February 8, 2021 in the additional amount of $44,910.00 aggregating a not-to-exceed amount of $740,984.00 (the “First Amendment”); amended on April 8, 202 1 to include task order 3, project controls and City support for The Junction Project, in the additional amount of $0 aggregating a not-to-exceed amount of $740,984.00 (the “Second Amendment”); amended on June 15, 2021 to include task orders 4, 5 and 6, in the additional amount of $463,985.00 aggregating a not-to- exceed amount of $1,204,969.00 (the “Third Amendment“); amended on August 20, 2021 to include Task Order 5, Revision 1 and Task Order 7, in the additional amount of $36,791.00 aggregating a not-to- exceed amount of $1,241,760.00 (the “Fourth Amendment”); amended on September 14, 2021 to include Task Order’s 8, 9 and 10, inthe additional amount of 5540,256.00 aggregating a not-to- exceed amount of $1,782,016.00 (the “Fifth Amendment”); amended on October 19, 2021 to include TaskOrder 1 1, in the additional amount of $216,769.00 aggregating a not-to- exceed amount of $ 1,998,785.00 (the “Sixth Amendment”); amended on December 27, 2021 to include Task Orders 12 and 13, in the additional amount of $31,755.00 aggregating a not-to- exceed amount of $2,030,540.00 (the “Seventh Amendment”); amended on August 16, 2022 to include Task Order 1, in the additional amount of $423,320 aggregating a not-to-exceed $2,453,860.00 (the “Eighth Amendment”)(collectively, the Original Agreement, the FirstAmendment, the Second Amendment, The Third Amendment, the Fourth Amendment, Fifth Amendment, Sixth Amendment, Seventh Amendment, and the Eighth Amendment are the “Agreement”) for services related to Program Management Services. WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional amount of $317,490.00 with this Amendment, for an aggregate not-to-exceed amount of $2,771,350; and FURTHERMORE, the City deems it necessary to fUrther expand the services provided byConsultant to the City; NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other 1 DocuSign Envelope ID: 179161 CC-EA40-+DOA-916E-5055C706D62E good and valuable considerations, do hereby AGREE to the following Amendment, whichamends the following terms and conditions of the said Agreement, to wit: 1.The additional services described in Exhibit “A“ of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the Program Management Services, are hereby authorized to be performed by Consultant. For and in consideration of the additional services to be performed by Consultant, the City agrees to pay, based on the cost estimate detail attached as Exhibit “A”, a total fee, including reimbursement for non-labor expenses an amountnot to exceed $317,490.00. 2. This Amendment modifies the Agreement amount to provide an additional $3 17,490.00 for the additional services with a revised aggregate not to exceed totalof $2,771 ,350.00. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date 04/18/2023 . “Consultant” PEAK PROGRAM VALUE, LLC..“CITY” CITY OF DENTON, TEXAS A Texas Municipal CorporationDocuSlgned by; CARR ' DocuSigned by: SuK HI 58wegM@Isley, City Manager Chris Squadra, Partner ATTEST: ROSA RIOS, CITY SECRETARY /--–DocuSigned by: By: 1 ),sus J. Sa£4qnrL– 2437C77B897541 D AUTHORIZED SIGNATURE, TITLEAPPROVED AS TO LEGAL FORM: THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. Trevor cra1 n PRINTED NAME Director of CApltal ProjectsTITLEBy:a&E Englneeri ng / Capita1 ProjectsDEPARTMENT DocuSign Envelope ID: 179161CC-EA40-4DOA-916E-5055C706D62EIFx =*""'“* Peak Program Value, LLC • 4450 Arapahoe • Suite 100 • Date: March 14, 2023 Boulder CO •80303 - 303.503.1155 Additional Services Authorization # 02 REV 04.00 (REV 01 = 28 DEC 2022; REV 02 = 28 JAN 2023;REV 03 = 10 MAR) Original Task 01.A +Order # 01.B Client: City of Denton, TX Contract #: 7425 Project: DSPB - Denton Public Safety Bond Projects Increased Project Duration Due to Unforeseen Conditions & Project Team Changes City's Purchase Order # : 196083 Description DSPB - Denton Public Safety Bond Projects DSPB - Denton Public Safety Bond Projects Preconstruction w/Separate Contract Task Order 1 .A - Construction - Cost,Schedule & Info Manaqement Set Up Project Controls & Info Mangement Systems 18,760.00 Ongoing Project Controls Services 474,848.00 (15 JAN 2021 > 14 MAY 2022 = 16 Months @ 29,678/MO) Amendment #01 - Ongoing Project Controls Services (15 MAY 2022 > 14 MAR 2023 ; 10 Months @ 29,678/MO) Amendment #02 - Ongoing Project Controls Services (15 MAR 2023 > 12 OCT 2023 = 6.9 Months @ 29,678/MO) Task Order 1 .B - Construction - Stakeholder & Quality Management Ongoing Stakeholder Management Services 29,840.00 (15 JAN 2021 > 14 MAY 2022 = 16 Months @ 1,865/MO) Amendment #01 - Ongoing Stakeholder Management Services (15 MAY 2022 > 14 MAR 2023 = 10 Months @ 1,865/MO) Amendment #02 - Ongoing Stakeholder Management Services (15 MAR 2023 > 12 OCT 2023 ; 6.9 Months @ 1,865/MO) Ongoing Quality Management Services 134,560.00 (15 JAN 2021 > 14 MAY 2022 = 16 Months @ 8,410/MO) Amendment #01 - Ongoing Quality Management Services (15 MAY 2022 > 14 MAR 2023 ; 10 Months @ 8,410/MO) Amendment #01 - Ongoing Quality Management Services (15 MAR 2023 > 12 OCT 2023 = 6.9 Months @ 8,410/MO) 18,760.00 474,848.00 18,760.00 474,848.00 296,780.00 296,780.00 296,780.00 204,778.20 204,778.20 29,840.00 29,840.00 18,650.00 18,650.00 18,650.00 12,868.50 1 2,868.50 134,560.00 134,560.00 84, 100.00 84, 100.00 84,100.00 58,029.00 58,029.00 Subotal - TO 1.A + 1.B + Additional Services 1 +2 658,008.00 399,530.00 1,057,538.00 275,675.70 1,333,213.70 Reimbursable Expenses - Task Order #01.A Reimbursable Expenses - Task Order #01.B Reimbursable Expenses - Added Duration (Amdmt #1 ) Reimbursable Expenses - Added Duration (Amdmt #2) 22,866.00 15,200.00 22,866.00 15,200.00 23,790.00 22,866.00 15,200.00 23,790.00 16,415.10 23,790.00 16,415.10 Total Contract Value 696,074.00 423,320.00 1,119,394.00 292,090.80 1,411,484.80 230314 PPV DPSB ASA # 02 REV 03.00 to CoD (TC+GPV)Page 1 of 2 © 2023 All rights reserved by Peak Program Value, LLC DocuSign Envelope ID: 179161CC-EA404DOA-916E-5055C706D62E JFk Peak Program Value, LLC • 4450 Arapahoe • Suite 100 Boulder CO •80303 - 303.503.1155 Date:March 14, 2023 Additional Services Authorization # 02 REV 04.00 (REV 01 = 28 DEC 2022; REV 02 = 28 JAN 2023; REV 03 = 10 MAR) Original Task 01.A +Order # 01.B Client:City of Denton, TX Contract #: 7425 Project: DSPB - Denton Public Safety Bond Projects Increased Project Duration Due to Unforeseen Conditions & Project Team Changes City's Purchase Order # : 196083 Contract Amendment to the Consultant's Scope of Services The City and Consultant agree the Scope of Services for Task Orders 01.A + 01.B have been amended asfollows: 1. The Consultant has provided (and will continue to provide) evaluation & negotiation services for the CMAR’s additional cost requests in excess of the 5.0% maximum specified in Section 1 .B.13. These services have been and will be provided at no charge to the City from 15 JAN 2021 to 12 OCT 2023, to the extent the Additional Services herein are billed to and approved by the City. 2. The City recognizes these evaluation & negotiation services have delivered good value to the City.Necessarily these services were (and will continue to be) provided by the Consultant in lieu other services originally shown in Task Orders 1.A + 1.B. For questions about this Additioanal Services Authorization, please contact Chris Squadra at csquadra@peakproqramvalue.com or 303.503.1155 230314 PPV DPSB ASA # 02 REV 03.00 to CoD (TC+GPV)Page 2 of 2 © 2023 All rights reserved by Peak Program Value, LLC [kx:uSign Certificate Of Completion Envelope Id: 179161 CCEA404DOA916E5055C706D62E Subject: Please DocuSign: City Council Contract 7425 Program Management Services Amendment 9 Source Envelope: Status: Completed Document Pages: 5 Certificate Pages: 6 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Signatures: 5 Initials: 1 Envelope Originator: Gabby Leeper 901B Texas Street Denton, TX 76209 Gabby.Leeper@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 3/20/2023 3:01 :17 PM Holder: Gabby Leeper Gabby.Leeper@cityofdenton.com Location: DocuSign Signer Events Gabby Leeper gabby.leeper@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Signature Timestamp Sent: 3/23/2023 10:33:15 AM Viewed: 3/23/2023 10:33:37 AM Signed: 3/23/2023 10:35:43 AM Completed Using IP Address: 198.49.140.10 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication(None) Sent: 3/23/2023 10:35:45 AM Viewed: 3/23/2023 8:55:00 PM Signed: 3/23/2023 8:55:44 PM Signature Adoption: Pre-selected Style Using IP Address: 70.179.111.106 Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Mack Reinwand City Attorney City of Denton Security Level: Email, Account Authentication(None) 'DocuSigned br IALartLLhMM, ,4B07083184AA438. Sent: 3/23/2023 8:55:46 PM Viewed: 3/24/2023 9:24:43 AM Signed: 3/24/2023 9:25:30 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not Offered via DocuSign Chris Squadra csquadra@peakprogramvalue.com Chris Squadra, Peak Program Value, LLC Security Level: Email, Account Authentication (None) Sent: 3/24/2023 9:25:32 AM Viewed: 3/24/2023 10:05:23 AM Signed: 3/24/2023 10:05:51 AM Signature Adoption: Pre-selected Style Using IP Address: 71.229.204.176 Electronic Record and Signature Disclosure:Accepted: 3/24/2023 10:05:23 AMID: d8fc&17b-288044ba-b81f-0ed8c54742 12 Signer Events Trevor Crain trevor.crain@cityofdenton.com Director of Capital Projects City of Denton Security Level: Email, Account Authentication(None) Signature Timestamp Sent: 3/24/2023 10:05:53 AM Viewed: 3/24/2023 10:35:04 AM Signed: 3/24/2023 10:35:56 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Accepted: 3/24/2023 10:35:04 AMID: f43969d7-8ad749aa-92e5-60d77d7eee34 Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) ElectronIc Record and Signature Disclosure:Not Offered via DocuSign Completed Sent: 3/24/2023 10:35:59 AM Viewed : 4/1 9/2023 9:06:36 AM Signed: 4/1 9/2023 9:07:04 AMUsing IP Address: 198.49.140.10 Sara Hensley sara.hensley@cityofdenton,corn City Manager City of Denton Security Level: Email, Account Authentication(None) Sent: 4/19/2023 9:07:06 AM Viewed: 4/19/2023 9:12:17 AM Signed: 4/19/2023 9:12:22 AM Signature Adoption: Pre-selected Style Using IP Address: 47.190.47.120 Signed using mobile Electronic Record and Signature Disclosure: Not Offered via DocuSign Jesus J. Salazar jesus.salazar@cityofdenton.com Security Level: Email, Account Authentication(None) 'DacuStgned by: Isla J. SdA,lay.2437C77B897541 D. Sent: 4/19/2023 10: 13:39 AM Viewed : 4/19/2023 10:24:54 AM Signed: 4/19/2023 10:25:29 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Accepted: 4/1 9/2023 10:24:54 AMID: 3edledOc-0eaf4914-b5b0-a7b33edbfa83 In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Status Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Timestamp Sent: 3/23/2023 10:35:45 AM Carbon Copy Events Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Status Timestamp Sent: 3/24/2023 10:35:59 AM Viewed: 3/24/2023 1 1 :20:15 AM Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Accepted: 4/1 9/2023 10:59:51 AMID: ebe47ac4-3a9d42e7-9f81-773a9e967edb Sent: 4/19/2023 10:13:40 AM Viewed : 4/1 9/2023 10:14:25 AM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Sent: 4/19/2023 10:25:31 AM Viewed: 4/1 9/2023 1 1 :34:57 AM Hailey Payne Hailey.Payne@cityofdenton.com Administration Manager City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Sent: 4/1 9/2023 10:25:32 AM Witness Events Signature Signature Timestamp Notary Events Timestamp Envelope Summary Events Envelope Sent Certified Delivered Signing Complete Completed Status Timestamps 3/23/2023 10:33:15 AM 4/1 9/2023 10:24:54 AM 4/1 9/2023 10:25:29 AM 4/1 9/2023 10:25:32 AM Hashed/Encrypted Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Chris Squadra, Trevor Crain, Jesus J. 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