23-742ORDINANCE NO.23-742
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONALSERVICES AGREEMENT WITH KIkILEY-HORN AND ASSOCIATES, INC., FOR THEWASTEWATER LIFT STATION CONDITION ASSESSMENT PROJECT FOR THE WATERUTILITIES DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR;
AND PROVIDING AN EFFECTIVE DATE (RFQ 7574-024 – PROFESSIONAL SERVICESAGREEMENT FOR ASSESSMENT SERVICES AWARDED TO KIMLEY-HORN AND
ASSOCIATES, INC., IN THE NOT-TO-EXCEED AMOUNT OF $460,000.00).
WHEREAS, on March 23, 2021, the City Council approved a pre-qualified engineer list for
Water and Wastewater (Ordinance 21-546), and the professional services provider (the “Provider”)
mentioned in this ordinance is being selected as the most highly qualified on the basis of its
demonstrated competence and qualifications to perform the proposed professional services; and
WHEREAS, this procurement was undertaken as part of the City’s governmental
function; and
WHEREAS, the fees under the proposed contract are fair and reasonable and are consistent
with, and not higher than, the recommended practices and fees published by the professional
associations applicable to the Provider’s profession, and such fees do not exceed the maximumprovided by law; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Manager, or their designee, is hereby authorized to enter into an
agreement with to Kimley-Horn and Associates, Inc., for the Wastewater Lift Station Condition
Assessment Project for the Water Utilities Department, a copy of which is attached hereto and
incorporated by reference herein.
SECTION 2. The City Manager, or their designee, is authorized to expend funds as required
by the attached contract.
SECTION 3. The City Council of the City of Denton, hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or their designee.
SECTION 4. The findings in the preamble of this ordinance are incorporated herein byreference.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was made by BrIan Bet k and
second,dby Jc5k T>b..I
the following vote d - b :
' This ordinance was passed and approved by
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck. District 2:
Jesse Davis, District 3 :
VACANT. District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
,/
V‘
P/,/
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PASSED ANDAPPROVEDthisthe IS jn day of ++_, 2023.
GiRARD HUDSPN
ATTEST:
JESUS SALAZAR, INTERIM CITY SECRETARY \\\\IIt 111111DOF••••a
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by Marcella LunnDN: cn=Marcella Lunn, o,
BY:-\X/ kkLKl£,\ou=City of Denton,
on.com, c=USDate: 2023.04.12 09:41 :08 -05'00'
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DENTON
Docusign City Council Transmittal Coversheet
7574-024PSA
File Name I WASTEWATER LIFT STATION CONDITION ASSESSMENT
Purchasing Contact Crysta1 westbrook
City C,„,iIT„g,tD,t, A PR=L 18’ 2023
Piggy Back Option
Contract Expiration
Ordinance
1 i cab1 eNot App
N/A
23-742
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CITY OF DENTON, TEXAS
STANDARD AGREEMENT FOR ENGINEERING RELATED PROFESSIONALSERVICES
This AGREEMENT is between the City of Denton, a Texas home-rule municipality
("CITY"), and KIMLEY-HORN AND ASSOCIATES, INC., with its corporate office at 421Fayetteville Street, Suite 600, Raleigh, NC 27601 and authorized to do business in Texas,
("ENGINEER"), for a PROJECT generally described as: Wastewater Lift Station ConditionAssessment (the "PROJECT").
SECTION 1
Scope of Services
A. The CITY hereby agrees to retain the ENGINEER, and the ENGINEER hereby agreesto perform, professional engineering services set forth in the Scope of Servicesattached hereto as Attachment A. These services shall be performed in connectionwith the PROJECT.
B. Additional services, if any, will be requested in writing by the CITY. CITY shall notpay for any work performed by ENGINEER or its consultants, subcontractors and/or
suppliers that has not been ordered in advance and in writing. It is specifically
agreed that ENGINEER shall not be compensated for any additional work resultingfrom oral orders of any person.
SECTION 2
Compensation and Term of Agreement
A. The ENGINEER shall be compensated for all services provided pursuant to thisAGREEMENT in an amount not to exceed $460,000 in the manner and in accordance
with the fee schedule as set forth in Attachment B. Payment shall be considered fullcompensation for all labor, materials, supplies, and equipment necessary tocomplete the services described in Attachment A.
B. Unless otherwise terminated pursuant to Section 6. D. herein, this AGREEMENT shall
be for a term beginning upon the effective date, as described below, and shall continuefor a period which may reasonably be required for the completion of the PROJECT,
until the expiration of the funds, or completion of the PROJECT and acceptance by the
CITY, whichever occurs first. ENGINEER shall proceed diligently with the PROJECT tocompletion as described in the PROJECT schedule as set forth in Attachment D.
SECTION 3
Terms of Payment
Payments to the ENGINEER will be made as follows:
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A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation, including but notlimited to meeting the requirements set forth in the PROJECT schedule as set
forth in Attachment D to reasonably substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under thisAGREEMENT. Invoices for the uncontested performance of the particular
services are due and payable within 30 days of receipt by City.
(3) Upon completion of services enumerated in Section 1, the final payment of anybalance for the uncontested performance of the services will be due within 30
days of receipt of the final invoice.
(4) in the event of a disputed or contested billing, only that portion so contested willbe withheld from payment, and the undisputed portion will be paid. The CITYwill exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually resolved.
(5) if the CITY fails to make payment in full to ENGINEER for billings contested in
good faith within 60 days of the amount due, the ENGINEER may, after giving 7days' written notice to CITY, suspend services under this AGREEMENT until
paid in full. In the event of suspension of services, the ENGINEER shall haveno liability to CITY for delays or damages caused the CITY because of suchsuspension of services.
SECTION 4
Obligations of the Engineer
A. General
The ENGINEER will serve as the CITY's professional engineering representative underthis AGREEMENT, providing professional engineering consultation and advice and
furnishing customary services incidental thereto.
B. Standard of Care
The ENGINEER shall perform its services:
(1) with the professional skill and care ordinarily provided by competent engineerspracticing in the same or similar locality and under the same or similar
circumstances and professional license; and
(2) as expeditiously as is prudent considering the ordinary professionalcare of a competent engineer.
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skill and
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C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity forsubcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work to beperformed hereunder. The ENGINEER shall also advise the CITY concerningthe results of same. Such surveys, tests, and investigations shall be furnishedby the CITY, unless otherwise specified in Attachment A.
(2) in soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points andsample intervals and at locations other than where observations, exploration,and investigations have been made. Because of the inherent uncertainties in
subsurface evaluations, changed or unanticipated underground conditions mayoccur that could affect the total PROJECT cost and/or execution. These
conditions and cost/execution effects are not the responsibility of theENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible mylar sheets and electronic files in .pdf format, or as otherwise approved byCITY, which shall become the property of the CITY. CITY may use such drawings in anymanner it desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the ENGINEER or
its personnel in any way responsible for those duties that belong to the CITYand/or the CITY's construction contractors or other entities, and do not relieve
the construction contractors or any other entity of their obligations, duties, andresponsibilities, including, but not limited to, all construction methods, means,techniques, sequences, and procedures necessary for coordinating andcompleting all portions of the construction work in accordance with theAGREEMENT Documents and any health or safety precautions required bysuch construction work. The ENGINEER and its personnel have no authority to
exercise any control over any construction contractor or other entity or theiremployees in connection with their work or any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth inAttachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progressor quality of the completed work on the PROJECT or to determine, in general, if
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the work on the PROJECT is being performed in a manner indicating that thePROJECT, when completed, will be in accordance with the AGREEMENTDocuments, nor shall anything in the AGREEMENT Documents or this
AGREEMENT between CITY and ENGINEER be construed as requiringENGINEER to make exhaustive or continuous on-site inspections to discoverlatent defects in the work or otherwise check the quality or quantity of the workon the PROJECT. If the ENGINEER makes on-site observation(s) of adeviation from the AGREEMENT Documents, the ENGINEER shall inform theCITY
(3) When professional certification of performance or characteristics of materials,systems or equipment is reasonably required to perform the services set forth inthe Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performancecriteria to be required in the AGREEMENT Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the currentavailable information at the time of preparation, in accordance withAttachment A.
(2) in providing opinions of cost, financial analyses, economic feasibility projections,and schedules for the PROJECT, the ENGINEER has no control over cost or
price of labor and materials; unknown or latent conditions of existing equipmentor structures that may affect operation or maintenance costs; competitivebidding procedures and market conditions; time or quality of performance by
third parties; quality, type, management, or direction of operating personnel; andother economic and operational factors that may materially affect the ultimatePROJECT cost or schedule. Therefore, the ENGINEER makes no warranty
that the CITY's actual PROJECT costs, financial aspects, economic feasibility,or schedules will not vary from the ENGINEER's opinions, analyses, projections,or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction progresspayments to the construction contractor will be based on the ENGINEER's knowledge,information, and belief from selective sampling and observation that the work hasprogressed to the point indicated. Such recommendations do not represent thatcontinuous or detailed examinations have been made by the ENGINEER to ascertain thatthe construction contractor has completed the work in exact accordance with theAGREEMENT Documents; that the final work will be acceptable in all respects; that theENGINEER has made an examination to ascertain how or for what purpose theconstruction contractor has used the moneys paid; that title to any of the work, materials,
or equipment has passed to the CITY free and clear of liens, claims, security interests, or
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encumbrances; or that there are not other matters at issue between the CITY and the
construction contractor that affect the amount that should be paid .
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information compiled
and furnished by others, and may not always represent the exact location, type of variouscomponents, or exact manner in which the PROJECT was finally constructed. The
ENGINEER is not responsible for any errors or omissions in the information from othersthat is incorporated into the record drawings.
I. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years afterfinal payment under this AGREEMENT, have access to and the right toexamine and photocopy any directly pertinent books, documents, papers andrecords of the ENGINEER involving transactions relating to this AGREEMENT.
ENGINEER agrees that the CITY shall have access during normal workinghours to all necessary ENGINEER facilities and shall be provided adequate andappropriate work space in order to conduct audits in compliance with theprovisions of this section. The CITY shall give ENGINEER reasonable advancenotice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreementshereunder a provision to the effect that the subconsultant agrees that the CITYshall, until the expiration of five (5) years after final payment under the
subcontract, have access to and the right to examine and photocopy anydirectly pertinent books, documents, papers and records of such suk)consultant,involving transactions to the subcontract, and further, that the CITY shall have
access during normal working hours to all subconsultant facilities, and shall beprovided adequate and appropriate work space, in order to conduct audits in
compliance with the provisions of this section together with subsection (3)hereof. CITY shall give subconsultant reasonable advance notice of intendedaudits
(3) ENGINEER and subconsultant agree to photocopy such documents as may berequested by the CITY. The CITY agrees to reimburse ENGINEER for the costof copies at the rate published in the Texas Administrative Code in effect as of
the time copying is performed.
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J. INSURANCE
(1 ) ENGINEER’S INSURANCE
a.Commercial General Liability – the ENGINEER shall maintain
commercial general liability (CGL) and, if necessary, commercialumbrella insurance with a limit of not less than $1,000,000.00 per each
occurrence with a $2,000,000.00 aggregate. If such Commercial General
Liability insurance contains a general aggregate limit, it shall applyseparately to this PROJECT or location.
i.The CITY shall be included as an additional insured with all rightsof defense under the CGL, using ISO additional insured
endorsement or a substitute providing equivalent coverage, and
under the commercial umbrella, if any. This insurance shall applyas primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. The Commercial
General Liability insurance policy shall have no exclusions or
endorsements that would alter or nullify: premises/operations,
products/completed operations, contractual, personal injury, oradvertising injury, which are normally contained within the policy,
unless the CITY specifically approves such exclusions in writing.
11.ENGINEER waives all rights against the CITY and its agents,officers, directors and employees for recovery of damages to theextent these damages are covered by the commercial general
liability or commercial umbrella liability insurance maintained inaccordance with this AGREEMENT.
b.Business Auto – the ENGINEER shall maintain business auto liability
and, if necessary, commercial umbrella liability insurance with a limit ofnot less than $1,000,000 each accident. Such insurance shall cover
liability arising out of “any auto”, including owned, hired, and non-ownedautos, when said vehicle is used in the course of the PROJECT. If theengineer owns no vehicles, coverage for hired or non-owned is
acceptable.
I ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to theextent these damages are covered by the business auto liability or
commercial umbrella liability insurance obtained by ENGINEERpursuant to this AGREEMENT or under any applicable autophysical damage coverage.
c. Workers’ Compensation – ENGINEER shallcompensation and employers liability insurance
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maintain workers
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commercial umbrella liability insurance with a limit of not less than
$100,000.00 each accident for bodily injury by accident or $100,000.00each employee for bodily injury by disease, with $500,000.00 policy limit.
i.ENGINEER waives all rights against the CITY and its agents,officers, directors and employees for recovery of damages to the
extent these damages are covered by workers compensation andemployer’s liability or commercial umbrella insurance obtained byENGINEER pursuant to this AGREEMENT.
d.Professional Liability – ENGINEER shall maintain professional liability, aclaims-made policy, with a minimum of $1,000,000.00 per claim and
aggregate. The policy shall contain a retroactive date prior to the date of
the AGREEMENT or the first date of services to be performed,whichever is earlier. Coverage shall be maintained for a period of 5 years
following the completion of the AGREEMENT. An annual certificate ofinsurance specifically referencing this PROJECT shall be submitted tothe CITY for each year following completion of the AGREEMENT.
(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ENGINEER has obtained allrequired insurance shall be attached to this AGREEMENT prior to itsexecution .
b.Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, subject to any defense provided by the policy, as its
interests may appear. The term CITY shall include its employees,officers, officials, agents, and volunteers as respects the contractedservices.
c. Certificate(s) of insurance shall document that insurance coveragespecified in this AGREEMENT are provided under applicable policiesdocumented thereon .
d. Any failure on part of the CITY to attach the required insurancedocumentation hereto shall not constitute a waiver of the insurance
requirements.
e.A minimum of thirty (30) days notice of cancellation or material change incoverage shall be provided to the CITY. A ten (10) days notice shall beacceptable in the event of non-payment of premium. Notice shall be sentto the respective Department Director (by name), City of Denton, 901Texas Street, Denton, Texas 76209.
f. Insurers for all policies must be authorized to do business in the State of
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Texas and have a minimum rating of A:V or greater, in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial strength
and solvency to the satisfaction of Risk Management.
g.Any deductible or self insured retention in excess of $25,000.00 that
would change or alter the requirements herein is subject to approval bythe CITY in writing, if coverage is not provided on a first-dollar basis. The
CITY, at it sole discretion, may consent to alternative coveragemaintained through insurance pools or risk retention groups. Dedicated
financial resources or letters of credit may also be acceptable to theCITY
h. Applicable policies shall each be endorsed with a waiver of subrogationin favor of the CITY as respects the PROJECT.
1.The CITY shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies includingendorsements thereto and, at the CITY's discretion; the ENGINEER maybe required to provide proof of insurance premium payments.
j. Lines of coverage, other than Professional Liability, underwritten on aclaims-made basis, shall contain a retroactive date coincident with or
prior to the date of the AGREEMENT. The certificate of insurance shall
state both the retroactive date and that the coverage is claims-made.
k.Coverages, whether written on an occurrence or claims-made basis,
shall be maintained without interruption nor restrictive modification orchanges from date of commencement of the PROJECT until final
payment and termination of any coverage required to be maintained afterfinal payments.
1.The CITY shall not be responsible for the direct payment of anyinsurance premiums required by this AGREEMENT.
m. Sub consultants and subcontractors to/of the ENGINEER shall be
required by the ENGINEER to maintain the same or reasonablyequivalent insurance coverage as required for the ENGINEER. When
sub consultants/subcontractors maintain insurance coverage,
ENGINEER shall provide CITY with documentation thereof on acertificate of insurance.
K. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant and not as a
subcontractor, agent, or employee of the CITY. The doctrine of respondeat superiorshall not apply.
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L. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of
any existing conflicts of interest or potential conflicts of interest, including personal financial
interest, direct or indirect, in property abutting the proposed PROJECT and business
relationships with abutting property cities. The ENGINEER further acknowledges that it willmake disclosure in writing of any conflicts of interest that develop subsequent to the
signing of this AGREEMENT and prior to final payment under the AGREEMENT.
M. Asbestos or Hazardous Substances
(1) if asbestos or hazardous substances in any form are encountered or suspected,the ENGINEER will stop its own work in the affected portions of the PROJECT
to permit testing and evaluation.
(2) if asbestos or other hazardous substances are suspected, the CITY mayrequest the ENGINEER to assist in obtaining the services of a qualifiedsubcontractor to manage the remediation activities of the PROJECT.
N. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published design
criteria and/or current engineering practice standards which the ENGINEER should havebeen aware of at the time this AGREEMENT was executed, the ENGINEER shall revise
plans and specifications, as required, at its own cost and expense. However, if design
changes are required due to the changes in the permitting authorities' published designcriteria and/or practice standards criteria which are published after the date of thisAGREEMENT which the ENGINEER could not have been reasonably aware of, theENGINEER shall notify the CITY of such changes and an adjustment in compensation willbe made through an amendment to this AGREEMENT.
O. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule developed perAttachment D to this AGREEMENT.
P. Equal Opportunity
(1) Equal Employment Opportunity: ENGINEER and ENGINEER’s agentsshall engage in any discriminatory employment practice. No person shall, on
the grounds of race, sex, sexual orientation, age, disability, creed, color, genetic
testing, or national origin, be refused the benefits of, or be otherwise subjectedto discrimination under any activities resulting from this AGREEMENT.
(2) Americans with Disabilities Act (ADA) Compliance: ENGINEER and
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ENGINEER’s agents shall not engage in any discriminatory employmentpractice against individuals with disabilities as defined in the ADA.
SECTION 5
Obligations of the City
A. City-Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the informationprovided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for theENGINEER's performance of its services. The CITY will perform, at no cost to the
ENGINEER, such tests of equipment, machinery, pipelines, and other components of theCITY's facilities as may be required in connection with the ENGINEER's services. The
CITY will be responsible for all acts of the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and
pay for all advertisements for bids; permits and licenses required by local, state, or federal
authorities; and land, easements, rights-of-way, and access necessary for theENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney, insurancecounselor, accountant, auditor, bond and financial advisors, and other consultants as the
CITY deems appropriate; and render in writing decisions required by the CITY in a timelymanner in accordance with the PROJECT schedule prepared in accordance withAttachment D.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY observes or
becomes aware of any development that affects the scope or timing of the ENGINEER'sservices or of any defect in the work of the ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
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(1) CITY acknowledges ENGINEER will perform part of the work at CITY'sfacilities that may contain hazardous materials, including asbestos containingmaterials, or conditions, and that ENGINEER had no prior role in thegeneration, treatment, storage, or disposition of such materials. Inconsideration of the associated risks that may give rise to claims by thirdparties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge, releaseor escape of hazardous substances, contaminants, or asbestos is a result of
ENGINEER’s negligence or if ENGINEER brings such hazardous substance,contaminant or asbestos onto the PROJECT.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article IV.E.
regarding the ENGINEER’s Personnel at Construction Site, and provisions providing forcontractor indemnification of the CITY and the ENGINEER for contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materialssuppliers on the PROJECT, or their sureties, shall maintain nodirect action against the ENGINEER, its officers, employees, andsubcontractors, for any claim arising out of, in connection with, or
resulting from the engineering services performed, Only the CITY
will be the beneficiary of any undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITYand the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity orperson regarding the PROJECT a provision that such entity or person shallhave no third-party beneficiary rights under this AGREEMENT.
(4) Nothing contained in this Section H. shall be construed as a waiver of any rightthe CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structuresassociated with the PROJECT.
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(2) The CITY may secure Builders Risk/Installation insurance at the replacementcost value of the PROJECT. The CITY may provide ENGINEER a copy of thepolicy or documentation of such on a certificate of insurance.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or requestedassistance to support, prepare, document, bring, defend, or assist in litigation undertaken
or defended by the CITY. In the event CITY requests such services of the ENGINEER, thisAGREEMENT shall be amended or a separate agreement will be negotiated between the
parties
K. Changes
The CITY may make or approve changes within the general Scope of Services in thisAGREEMENT. If such changes affect the ENGINEER's cost of or time required forperformance of the services, an equitable adjustment will be made through an amendment
to this AGREEMENT with appropriate CITY approval.
SECTION 6
General Legal Provisions
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of awritten Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of service for thisPROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by
the CITY or by others acting through or on behalf of the CITY of any such instruments ofservice without the written permission of the ENGINEER will be at the CITY's sole risk.
The CITY shall own the final designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused by acts ofGod, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER
that prevent ENGINEER’s performance of its obligations hereunder.
D. Termination
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(1 ) This AGREEMENT may be terminated:
a. by the City for its convenience upon 30 days' written notice toENGINEER.
b.by either the CITY or the ENGINEER for cause if either party fails
substantially to perform through no fault of the other and thenonperforming party does not commence correction of suchnonperformance within 5 days’ written notice or thereafter fails todiligently complete the correction .
(2) if this AGREEMENT is terminated for the convenience of the City, theENGINEER will be paid for termination expenses as follows:
a. Cost of reproduction of -partial or complete studies, plans, specificationsor other forms of ENGINEER'S work product;
b. Out-of-pocket expenses for purchasing electronic data files and otherdata storage supplies or services;
c. The time requirements for the ENGINEER’S personnel to document the
work underway at the time of the CITYS termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to theCITY an itemized statement of all termination expenses. The CITY'S approvalwill be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for theconvenience of the CITY. In the event of such suspension, delay, or interruption, anequitable adjustment in the PROJECT's schedule, commitment and cost of theENGINEER's personnel and subcontractors, and ENGINEER's compensation will bemade
F. Indemnification
IN ACCORDANCE WITH TEXAS LOCAL GOVERNMENT CODE SECTION 271.904.THE ENGINEER SHALL INDEMNIFY OR HOLD HARMLESS THE CITY AGAINSTLIABILITY FOR ANY DAMAGE COMMiTrED BY THE ENGINEER OR ENGINEER’S
AGENT, CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICHTHE ENGINEER EXERCISES CONTROL TO THE EXTENT THAT THE DAMAGE IS
CAUSED BY OR RESULTING FROM AN ACT OF NEGLIGENCE, INTENTIONALTORT, INTELLECTUAL PROPERTY INFRINGEMENT, OR FAILURE TO PAY ASUBCONTRACTOR OR SUPPLIER. CITY IS ENTITLED TO RECOVER ITS
City of Denton, TexasStandard Agreement for Engineering Related Design ServicesRevised Date: 3/22/22
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REASONABLE ATrORNEY’S FEES IN PROPORTION TO THE ENGINEER’S
LIABILITY.
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior writtenconsent of the other party.
H. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue for anylitigation related to this AGREEMENT shall be Denton County, Texas.
1.Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceabilitywill not affect any other provision, and this AGREEMENT shall be construed as if such
invalid, illegal, or unenforceable provision had never been contained herein. Sections 5.F.,6.B., 6.D., 6.F., 6.H., and 6.1. shall survive termination of this AGREEMENT for any cause.
J. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws andregulations and with all City ordinances and regulations which in any way affect thisAGREEMENT and the work hereunder, and shall observe and comply with all orders, lawsordinances and regulations which may exist or may be enacted later by governing bodies
having jurisdiction or authority for such enactment. No plea of misunderstanding orignorance thereof shall be considered. ENGINEER AGREES TO DEFEND, INDEMNIFYAND HOLD HARMLESS CITY AND ALL OF ITS OFFICERS, AGENTS ANDEMPLOYEES FROM AND AGAINST ALL CLAIMS OR LIABILITY ARISING OUT OF
THE VIOLATION OF ANY SUCH ORDER, LAW, ORDINANCE, OR REGULATION,WHETHER IT BE BY ITSELF OR ITS EMPLOYEES.
K. Immigration Nationality Act
ENGINEER shall verify the identity and employment eligibility of its employees whoperform work under this AGREEMENT, including completing the Employment EligibilityVerification Form (1-9). Upon request by CITY, ENGINEER shall provide CITY withcopies of all 1-9 forms and supporting eligibility documentation for each employee whoperforms work under this AGREEMENT. ENGINEER shall adhere to all Federal andState laws as well as establish appropriate procedures and controls so that no serviceswill be performed by any ENGINEER employee who is not legally eligible to performsuch services. ENGINEER SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
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PARAGRAPH BY ENGINEER, ENGINEER’S EMPLOYEES, SUBCONTRACTORS,AGENTS, OR LICENSEES. CITY, upon written notice to ENGINEER, shall have theright to immediately terminate this AGREEMENT for violations of this provision byENGINEER.
L. Prohibition On Contracts With Companies Boycotting Israel
Engineer acknowledges that in accordance with Chapter 2271 of the TexasGovernment Code, City is prohibited from entering into a contract with a company forgoods or services unless the contract contains a written verification from the company
that it: (1 ) does not boycott Israel; and (2) will not boycott Israel during the term of thecontract. The terms “boycott Israel” and “company” shall have the meanings ascribed tothose terms in Section 808.001 of the Texas Government Code. By signing thisagreement, Engineer certifies that Engineer’s signature provides writtenverification to the City that Engineer: (1) does not boycott Israel; and (2) will notboycott Israel during the term of the agreement. Failure to meet or maintain therequirements under this provision will be considered a material breach.
M. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or
a Foreign Terrorist Organization
Sections 2252 and 2270 of the Texas Government Code restricts CITY from contracting
with companies that do business with Iran, Sudan, or a foreign terrorist organization.By signing this agreement, Engineer certifies that Engineer’s signature provideswritten verification to the City that Engineer, pursuant to Chapters 2252 and 2270,
is not ineligible to enter into this agreement and will not become ineligible toreceive payments under this agreement by doing business with Iran, Sudan, or aforeIgn terrorist organizatIon. Failure to meet or maintain the requirements under thisprovision will be considered a material breach.
N. Prohibition on Contracts with Companies Boycotting Certain EnergyCompanies
Engineer acknowledges that in accordance with Chapter 2274 of the Texas
Government Code, City is prohibited from entering into a contract with a company forgoods or services unless the contract contains written verification from the companythat it (1 ) does not boycott energy companies; and (2) will not boycott energy
companies during the term of the contract. The terms “boycott energy company” and“company” shall have the meanings ascribed to those terms in Section 809.001 of theTexas Government Code. By signing this agreement, Engineer certifies thatEngineer’s signature provides written verification to the City that Engineer: (1)does not boycott energy companies; and (2) will not boycott energy companiesduring the term of the agreement. Failure to meet or maintain the requirementsunder this provision will be considered a material breach.
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O. Prohibition on Contracts with Companies Boycotting Certain Firearm Entitiesand Firearm Trade Associations
Engineer acknowledges that in accordance with Chapter 2274 of the TexasGovernment Code, City is prohibited from entering into a contract with a company for
goods or services unless the contract contains written verification from the companythat it (1) does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association; and (2) will not discriminate duringthe term of the contract against a firearm entity or firearm trade association. The terms
“discriminate against a firearm entity or firearm trade association,” “firearm entity” and“firearm trade association” shall have the meanings ascribed to those terms in Chapter2274 of the Texas Government Code. By signing this agreement, EngIneer certifiesthat Engineer’s signature provides written verification to the City that Engineer:(1) does not have a practice, policy, guidance, or directive that discriminatesagainst a firearm entity or firearm trade association; and (2) will not discriminateduring the term of the contract against a firearm entity or firearm trade
association. Failure to meet or maintain the requirements under this provision will beconsidered a material breach.
P. Termination Right for Contracts with Companies Doing Business with CertainForeign-Owned Companies
The City of Denton may terminate this Contract immediately without any further liabilityif the City of Denton determines, in its sole judgment, that this Contract meets therequirements under Chapter 2274, and Engineer is, or will be in the future, (i) owned by
or the majority of stock or other ownership interest of the company is held or controlledby individuals who are citizens of China, Iran, North Korea, Russia, or other designated
country (ii) directly controlled by the Government of China, Iran, North Korea, Russia, orother designated country, or (iii) is headquartered in China, Iran, North Korea, Russia,or other designated country.
Q. PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS
No officer, employee, independent consultant, or elected official of the City who is
involved in the development, evaluation, or decision-making process of the performance
of any solicitation shall have a financial interest, direct or indirect, in the Contract
resulting from that solicitation as defined in the City’s Ethic Ordinance 18-757 and in theCity Charter chapter 2 article XI(Ethics). Any willful violation of this section shall
constitute impropriety in office, and any officer or employee guilty thereof shall besubject to disciplinary action up to and including dismissal. Any violation of thisprovision, with the knowledge, expressed or implied, of the Contractor shall render the
Contract voidable by the City. The Contractor shall complete and submit the City’sConflict of Interest Questionnaire.
R. Agreement Documents
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This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, which supersedes all prior written or oral understandings, and may only bechanged by a written amendment executed by both parties. This AGREEMENT may beexecuted in one or more counterparts and each counterpart shall, for all purposes, be
deemed an original, but all such counterparts shall together constitute but one and thesame instrument. The following attachments and schedules are hereby made a part ofthis AGREEMENT:
Attachment A - Scope of ServicesAttachment B - Compensation
Attachment C - Changes and amendments to standard agreementAttachment D - Project Schedule
These documents make up the AGREEMENT documents and what is called for by oneshall be as binding as if called for by all. In the event of an inconsistency or conflict inany of the provisions of the AGREEMENT documents, the inconsistency or conflict shallbe resolved by giving precedence first to the written AGREEMENT then to the
AGREEMENT documents in the order in which they are listed above.
The parties agree to transact business electronically. Any statutory requirements thatcertain terms be in writing will be satisfied using electronic documents and signing.
Electronic signing of this document will be deemed an original for all legal purposes.
Duly executed04/18/2023 by each party’s designated representative to be effective on
BY:CITY OF DENTON, TEXAS BY:ENGINEERKIMLEY-HORN AND ASSOCIATES,
Sara Hensley, City Manager sbott AFnotd
Vice President
Date: 3/13/2023
2023-990056
TEXAS ETHICS COMMISSIONCERTIFICATE NUMBER
City of Denton, TexasStandard Agreement for Engineering Related Design ServicesRevised Date: 3/22/22
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THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational ATTEST:
ROSA RIOS, CITY SECRETARY9bIMaa g,arId business terms
stgUM. P. aa,1 BY:&MS J. SaM)drSignature
D1 rector ,
Title
Water Utilities
Department
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Date Signed: 3/13/2023 BY:
City of Denton, TexasStandard Agreement for Engineering Related Design ServicesRevised Date: 3/22/22
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ArrACHMENT AENGINEERING RELATED PROFESSIONAL SERVICES FORLIrr STATION coNDrrION ASSESSMENT
ATTACHMENT " A't
Scope for Engineering Related Professional Services for:
LIFT STATION CONDITION ASSESSMENT
The ENGINEER will perform its services pursuant to the requirements delineated below. Services under
this attachment include services for a lift station condition assessment program.
Project Understanding
The City of Denton (CITY) is requesting the development of a lift station condition assessment program.
The program will consist of pump performance testing, evaluation of general site parameters, evaluation for
compliance with the Texas Commission on Environmental Quality lift station requirements, condition
assessment of selective equipment, and consequence of failure and likelihood of failure of site components.
It is understood that the CITY will also procure a third-party Contractor or Consultant for detailed condition
assessment of force mains to be selected by the CITY. The results and/or reports from the third-party
Contractor or Consultant will be included in the ENGINEER’S report.
The CITY has previously engaged the ENGINEER to develop the Wastewater Master Plan. The following
lift stations have already been or will be evaluated as a part of the Wastewater Master Plan and will not be
included for Pump Performance Testing as a part of this project but will only be included for Condition
Assessment, as required:
12
3
4
5
6
7
8.
Beaver Creek
Lakeview
Cooper CreekHobson
Preserve
Southfork
Bent Oaks
Vacation Village
The following additional lift stations are included for Pump Performance Testing and Condition Assessment
as a part of this project:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18.
Sundown
Wimbleton
United CopperOakmont
Lexington ParkRobson SW
State School Wet Weather
Union 76/TA Truckstop
WynstoneGood Sam
Masch BranchAldi
Barrow
Border Cowboy-Barthold
Camping World
VintageGrissom
Robson East
City of Denton, TexasAttachment A
Page 1 of 7
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ArrACHMENT A
ENGINEERING RELATED PROFESSIONAL SERVICES FORLIrr STATION coNDrrioN ASSESSMENT
19. Lakeview Ranch
20. Denton West21. Granada
22. Hickory Creek
23. Teasley Trails24. Vista Del Arroyo (Riney RD)
Project Assumptions
The following assumptions have been made by the ENGINEER in preparation of this scope of services:
•Accessibility and Operation - The lift stations and components are assumed to be readily accessiblewithout special equipment or delay. It is also assumed that each site is safe to work in for extended
periods of time. Confined space entry is understood to not be required for this project. If sites or
equipment are determined by ENGINEER to be inaccessible, inoperable, impractical to test, unsafe
or appear to be likely to fail under operation, ENGINEER will notify the CITY and possibly abort
the evaluation. Time and expenses incurred related to aborted evaluations will be billed accordingto ENGINEER’s current hourly rates.
Attendees - Any persons on site during evaluations are confined space trained, CPR certified,
electrical, and arc flash trained. Confined space entry is understood to not be required for this
project. If confined space entry is required for installation of equipment, it will be performed byCITY staff
Inflow - it is assumed that each site has sufficient inflow for the necessary number of pump testsduring the test period. If inflow rates are insufficient, as much data as possible will be collected
during the test. In general test results will be more consistent and accurate if inflow rates are steady
and produce between 2 and 8 pump cycles per hour. Makeup water may be supplied by CITY via
tanker truck or hydrant if necessary.
Voltage - Electrical tests will not be conducted on system voltages greater than 600 Volts (nominal)or where motor leads are inaccessible or unsafe to access. Motor leads are assumed to be accessible
and are terminated at the control panel. Operable hand controls are assumed available for each
pump
Wet Wells - For a complete performance test, the wet well must have a clear opening for a level
transducer and minimal grease. Wet wells or clarifiers must have a regular shape that is easilydefinable through measurements made without entering the wet well or clarifier. The wet well will
be cleaned immediately prior to the test by the CITY, if necessary.
Working Hours - ENGINEER assumes that CITY operations staff will be available to assist with
testing at a minimum from the hours of 8:00 am to 5:00 pm.
•
•
•
•
•
TASK 1 KiCK-OFF, PROJECT MANAGEMENT, AND PREEVALUATION SUMMARY
The ENGINEER will provide the following project management services.
A. Prepare condition assessment methodology and condition assessment data template for CITYrevIew
B. Kick-Off Meeting
1.Prepare for and lead kickoff meeting with the CITY.
2. Review condition assessment methodology and condition assessment data template.
3 . Distribute kick-off meeting notes and action items.
C. Project Management
1. Develop project communication plan.
City of Denton, TexasAttachment A
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ATIACHMENT A
ENGINEERING RELATED PROFESSIONAL SERVICES FOR
LIrr STATION coNDrrION ASSESSMENT
a. Prepare and e-mail progress reports to the project team once a month to be included withlrlvolces.
b. Prepare project schedule and provide schedule updates if the schedule changes.
2.Prepare and email monthly invoices reflective of work completed.
3. Team Management
1.ENGINEER will conduct monthly internal progress meetings with evaluation team.
D. Pre-Evaluation Summary – ENGINEER will visit each site to determine modifications to the site or
preparations to be made prior to testing being performed.
1.ENGINEER will provide a summary of work that the needs to be completed by the CITY
before testing is conducted at each location. ENGINEER will provide a summary of tasks and
manpower to be provided by CITY and a test outline.
a.Modifications or preparations are expected to include, but not limited to, installation of tap
assemblies, functional testing of isolation valves, cleaning of wet well, providing SCADA
data, providing applicable pump curves and record drawings, and coordination to complete
pump testIng.
2.ENGINEER will contact pump manufacturers to request pump curve information for sites
where pump model information is available, but Client cannot provide the necessaryinformation. ENGINEER will make a reasonable number of attempts and effort to obtain pumpinformation from vendors.
Meetings:
1. One (1) kickoff meeting with CITY and ENGINEER staff.
2. One (1) site visit per site for pre-evaluation summary with CITY and ENGINEER staff.
Deliverables :
1. Project contact list
2. Monthly progress reports
3. Project schedule
4. Kick-off and monthly meeting notes and action items
5. Pre-Evaluation Summary letter, one (1) per site.
Services/Deliverables provided by the CITY:
1. Installation or modification of equipment as detailed in Pre-Evaluation Summary. Install and
confirm operation of flow meters and pressure taps as requested by ENGINEER. Confirm National
Pipe Thread (NPT) pressure taps are available for pressure transducer connections.
Provide the pump curves for each pump to be tested.
Provide record drawings and previous studies of lift station.
Coordinate and obtain data from SCADA system.
Review and provide site specific safety concerns.
Functional testing of all valves, pumps, and taps prior to pump evaluations as detailed in Pre-
Evaluation Summary.
Confirm station is fully operational and ready for testing.
Vacuum all grease and debris from the wet well or clarifier, if identified in Pre-Evaluation
Summary.
2
34
5
6
7
8
City of Denton, TexasAttachment A
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ATTACHMENT AENGINEERING RELATED PROFESSIONAL SERVICES FOR
LIrr STATION CONDIHON ASSESSMENT
TASK 2 BOUNDARY SURVEY
A. Boundary Survey – ENGINEER will prepare a survey for each of the lift stations listed in the
Project Understanding, 32 in total. The survey will be substantially conforming with the current
TSPS Category IA, Condition II, Standard Land Survey established and adopted by the Texas
Society of Professional Surveyors.
a.
b.
C.
d.
The survey will show the location ofeasements provided by the Client via their Title
Company in a current Title Commitment Report for the site and encroachments or
protrusions of visible improvements.
The survey will graphically plot Special Flood Hazard areas as taken from the Flood
Insurance Rate Map (FIRM) published by Federal Emergency Management Agency
(FEMA).
The survey will use the Surveyor’s Certification language provided in the TSPS Manual of
Practice for Land Surveying in the State of Texas.
ENGINEER will provide a signed & sealed survey.
Deliverables :
1. Signed & sealed survey, one (1) per site.
Services/Deliverables provided by the CITY:1. Coordinate as necessary with private property owners to provide access for survey crew.
TASK 3 FIELD INVESTIGATION
A. Pump Performance Testing – ENGINEER will conduct pump performance tests of each pump in
operation at the time of testing. Pump performance tests will be performed at all lift stations
identified in the Project Understanding.
1. Pump performance tests will include flow, discharge head, suction head, NPSH, surge data, and
input power measurements where possible. Power measurements will only be possible for 480
volt and below. Perform the following tests for each operational pump:
a. Perform one (1) single-point hydraulic test with a single pump in operation at a time.
b. Perform one (1) single-point hydraulic test with two pumps in operation at a time.
B. Condition Assessment –ENGINEER will conduct a condition assessment of the following:
1. Structural – Exterior/interior areas of lift station buildings. Assess dry wells for visual evidence
of deterioration and corrosion. Visually inspect the condition of the accessible portions of wet
wells using a pole camera. An evaluation by a structural engineer or a detailed structural
analysis is not included in the Condition Assessment.
2. Mechanical
a. Motors – Assessed for abnormal noise, abnormal heat, abnormal vibration, and any visual
deficiencies. Motors inaccessible or within a confined space will not be assessed. Motors
and pumps will not be removed or pulled from inaccessible area for inspection.
b. Pumps – Assessed for issues including leaking, cavitation, abnormal noise, abnormal heat,
abnormal vibration, and any visual deficiencies. Check pump mountings and bases for loose
mounts or cracking. Motors and pumps will not be removed or pulled from inaccessible area
for inspection.
City of Denton, TexasAttachment A
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ArrACHMENT AENGINEERING RELATED PROFESSDNAL SERVICES FORLIrr STATION coNDrrioN ASSESSMENT
c. Piping Valves – Assess the suction isolation valve, discharge isolation valve, and check
valve for each pump, noting malfunctioning or leaking. CITY will assist by operating thevalves
d.Odor control and Noise evaluation – Evaluate the exterior condition of existing odor control
equipment. Discuss with CITY staff to identify stations where odor or noise problems have
been reported. Odor and noise observations will be qualitative and not include any
measurements. Hydrogen-sulfide gas monitoring is not included in the ConditionAssessment.
3.Electrical
a. Visual inspection of condition of electrical components including lighting, power
distribution cables, starters, etc.
4.Instrumentation & Control
a. Flow transmitters and level transmitters will be checked for operability and performanceissues .
b. Evaluate existing wet well levels and provide recommendations for revised operating levels.
Any recommended levels should not create a surcharge condition in the gravity lines.
5. HVAC and Piping
a. HVAC – Assess units visually for operability, vibrations, and corrosion.
6.Safety
a.Eyewash, emergency stop, fall protection, lighting, fencing, site access, and lifting
equlpnlent.
C. Condition assessments will include a numerical condition ranking from 1 to 5 including notes
regarding significant defects. Photos and details will be provided for components with conditions
equal to 4 or 5. Portions of the evaluation requiring confined space entry will not be performed.
Meetings :
1. One (1) site visit per site for field investigation with CITY and ENGINEER staff.
Services/Deliverables provided by the CITY:
1. Provide one operator familiar with the site, electrical system, pumps, controls, operation,
equipment, and trained in confined space.
2. Operate breakers, valves, pumps and other equipment and assist with field investigation.3. Installation and removal of pressure transducer connections within areas requiring confined space
entry
TASK 4 ENGINEERING REPORT
A. Engineering Report – ENGINEER will provide an engineering report summarizing the data
collection process, findings, and recommendations. The Engineering Report will consist of the
following:
1. Executive Summary
2. Pump Performance Testing and Condition Assessment Methodology
3. Individual Lift Station Assessments
a. General Information – Site information, pump curves/data sheets, location, photos, test
information, etc.
City of Denton, TexasAttachment A
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ArrACHMENT AENGINEERING RELATED PROFESSIONAL SERVICES FORLIn STATION coNDrrioN ASSESSMENT
b. Pump Performance Information - Pump output (GPM), total dynamic head, current, voltage,
input horsepower, output horsepower, wire-to-water efficiency, and comparisons to key
performance indicators.
c. Compliance with the Texas Commission on Environmental Quality lift station requirements.
d. Condition Assessment – A tabulation of the components, their condition ranking, and
descriptions of any defects observed.
i. Consequence of failure and likelihood of failure matrix.
e. Recommendations – A list of recommendations for improvements at each site.
i. Opinion of probable construction cost to make recommended improvements.
f. Replacement parts – Assessment of recommended replacement parts for CITY to keep on
hand for critical equipment.
g. Force main condition and report from third-party ContTactor or Consultant, if applicable,
included as an Appendix and referenced as necessary.
4. Condition assessment consequence of failure and likelihood of failure matrix for all lift stations.
5. Summary of findings and recommendations.
6. Prioritized opinion of probable construction cost for recommended improvements.
The individual lift station assessment reports will be provided to the CITY as they are completed.
Meetings :
1. Four (4) meetings with CITY and ENGINEER staff to review individual lift station assessment
reports.
2. One (1) meeting with CITY and ENGINEER staff to review Engineering Report.
Deliverables :
1. Electronic .PDF of individual lift station assessment reports, one (1) per site.
2. Electronic .PDF of Engineering Report.
City of Denton, TexasAttachment A
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ArrACHMENT AENGINEERING RELATED PROFESSIONAL SERVICES FORLIrr STATION coNDrrION ASSESSMENT
ADDITIONAL SERVICES
CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the
tasks above. However, ENGINEER can provide these services, if needed, upon the CITY’s written request.
Any additional amounts paid to ENGINEER as a result of any material change to the Scope of the Project
shall be agreed upon in writing by both parties before the services are performed. These additional services
include, but are not limited to the following:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Additional site visits
Installation of temporary meters
Perform motor winding resistance testing and insulation testing
Run time monitoring
Thermal imaging
Surge analysis
Extended flow monitoring
Multi-point curve pump validation or throttling
Structural engineer evaluation or a detailed structural analysis
Hydrogen-sulfide gas monitoring
Design of innastructure
Attendance of additional meetings
Preparation for and attendance at public meetings
Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended
by the City.
Performance of miscellaneous and supplemental services related to the project as requested by theCITY.
Any services not listed in the Scope of Services
City of Denton, TexasAttachment A
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ATrACHMENT BCOMPENSATION FORONE WATER MASTER PLAN
ATTACHMENT "B"
Compensation for Engineering Design Related Services for:
LIFT STATION CONDITION ASSESSMENT
Total compensation for the ENGINEER contemplated under the terms of this agreement shall be
a total not-t04xceed $460,000 for all services including reimbursable expenses. The CITY shallcompensate the ENGINEER for a total compensation on a lump sum basis. If the CITY elects to
not include lift stations for Pump Performance Testing or Condition Assessment then the total
not-to-exceed value will be reduced by 59,600 per lift station for Pump Performance Testing and
Condition Assessment and $3,200 per Lift Station for Condition Assessment.
Progress payments shall be paid monthly based on the actual work satisfactorily completed per
month in each phase, with the following amounts of the total compensation for each phase of the
Project
Water Master Plan
• Task 1 – Kick-Off, Project Management, and Pre-Evaluation Summary
• Task 2 – Boundary Survey
• Task 3 – Field Investigation
• Task 4 – Engineering Report
$ 45,000
$ 115,000
$ 90,000
$ 210,000
8460,000Total.'
ENGINEER will not exceed the total maximum fee shown without authorization from the CITY
Individual task amounts are provided for budgeting purposes only. ENGINEER reserves the right
to reallocate amounts among tasks as necessary.
All permitting, application, and similar project fees will be paid directly by the CITY.
Non-Labor Expenses : Non-labor expenses for reimbursable tasks shall be reimbursed as Direct
Expenses at invoice or internal office cost. 4.6% will be added to each invoice to cover certain
other internal office cost expenses as to these tasks, such as in-house duplicating, local mileage,
telephone calls, facsimiles, postage, and word processing.
Direct Expenses (non-labor) for reimbursable tasks include, but are not limited to, mileage,
travel and lodging expenses, mail, supplies, printing and reproduction services, other direct
expenses associated with delivery of the work; plus applicable sales, use, value added, business
transfer, gross receipts, or other similar taxes. Direct reimbursable expenses such as express
delivery services, fees, travel, and other direct expenses will be billed at 1.10 times the cost.
Payment will be due within 25 days of your receipt of the invoice and should include the invoice
number and Kimley-Horn project number.
City of Denton, TexasAttachment B
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ATTACHMENT “C”
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Engineering Related Professional Services for
LIFT STATION CONDITION ASSESSMENT
No modifications to the Standard Agreement are necessary for this project.
City of Denton, TexasPage 1 of 1
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ATTACHMENT “D”
PROJECT SCHEDULE
LIFT STATION CONDITION ASSESSMENT
ENGINEER endeavors to complete four (4) lift station condition assessments and reports per
month. The total project duration will depend on the final number of lift stations selected for
assessment by the CITY.
ENGINEER will provide additional detailed schedule to CITY upon further discussion regardingpriority areas for analysis and recommendation upon execution of the contract.
City of Denton, TexasPage 1 of 1
DocuSign Envelope ID: AEDD8119-BOD44+3F5-8A6F-7F920108AqE6_- ' c IQ FORM
CONFLICT OF INTEREST QUESTIONNAIREFor vendor or other person doing business with local governmental enti
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
FORM CIQ
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as definedby Section 176.001 (1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of DentonEthics Code, Ordinance 18-757.
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after th'date the vendor becomes aware of facts that require the statement to be filed . See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is amisdemeanor.a W
KIMLEY-HORN AND ASSOCIATES,INC .
2 n Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business dayafter the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
d Name of local government officer about whom the information in this section is being disclosed.
n/a
Name of Officer
Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section
176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must becompleted for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1(1-a), Local Government Code.
Attach additional pages to this Form CIQ as necessary.
A.Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?= Yes n No
B Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in
this section AND the taxable income is not received from the local governmental entity?= Yes D No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officeror director, or holds an ownership of one percent or more?n ,”n ,..
D Describe each employment or business and family relationship with the local government officer named in this section.
4
5
Ld I have no Conflict of Interest to disclose.
3/13/2023
Ml Mwith the governmental entity Date
DocuSign Envelope ID: AEDD81 19-BOD4-i3F5-8A6F-7F920108ACF6
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy of Chapter 1 76 ofthe Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG 1 76.htm. For easyreference, below are some of the sections cited on this form,
Local Government Code $ 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the
parties. The term does not include a connection based on
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local
govemmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) apurchase or leaseofgoods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,
and reporting to, that agency.
Local Government Code $ 176.003{a){2){A) and (B):
(A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a family member of the officer that
results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during
the 12-month period preceding the date that the officer becomes aware that(i) acontract between the local governmental entity and vendor has been executed; or
(ii) the local govemmental entity is considering entering into a contract with the verxk)R
(B) has given to the local government officer or a family member ofthe officer one or more gifts that have an aggregate value ofmore
than $ 100 in the 12-month periodpnceding the date the officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code $ 176.006{a) and (a-1}
(a) A vendor shall file a completed conflict of Interest questionnaire if the vendor has a business relationship with a local governmental entity and:
( 1 ) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member
ofthe officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the
aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business dayafter the Idter of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or
(B) submits to the local govemmental entity an application, response to a request for proposals or bids, correspondence, or another
writing related to a potential contract with the local govemmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a family member of the officer,
described by Subsection (a);(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local govemment officer.
City of Denton Ethics Code Ordinance Number 18-757
Definitions:
Relative: a family member related to a City Official within the third 3’d degree of affinity (marriage) or consanguinity (blood or adoption)
City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics, Planning
and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board
Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition
does not include those property owners from whom the City acquires public right4f-way or other real property interests for public use.
Per the City of Denton Ethics Code, Section 2-273. – Prohibitions
(3) it shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars ($50,00) per gift, or multiple gift
cumulatively valued at more than two hundred dollars (8200.00) per a single fiscal year.
Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibility
If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed
ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1 ) year.
:orm provided by Texas Ethics Commission www. ethics .state . tx . us Revised 11/30/2015
[k>cuSign
Certificate Of Completion
Envelope Id: AEDD81 19BOD443F58A6F7F9201 08ACF6
Subject: Please DocuSign: City Council Contract 7574-024 Wastewater Lift Station Condition Assessment
Status: Completed
Source Envelope
Document Pages: 31
Certificate Pages: 6
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Signatures: 6 Envelope Originator:
Crystal Westbrook
901B Texas Street
Denton, TX 76209
Initials: 1
crystal.westbrook@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original3/6/2023 8:45:52 AM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Location: DocuSign
Signer Events
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Signature Timestamp
Sent: 3/6/2023 8:54:50 AM
Viewed: 3/6/2023 9:09:42 AM
Signed: 3/6/2023 9:10:57 AM
Completed
Using IP Address: 198.49.140.104
Lori Hewell
lori .hewell@cityofdenton.corn
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 3/6/2023 9:10:59 AM
Viewed: 3/6/2023 10:25:08 AM
Signed: 3/6/2023 10:25:32 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Mack Reinwand City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
'DocuSigned br
IALArtLLhMh,
,4B070831B4AA438.
Sent: 3/6/2023 10:25:35 AM
Viewed: 3/10/2023 12:01 :32 PM
Signed: 3/1 0/2023 12:03:53 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Scott Arnold
scott.arnold@kimley-horn .com
Vice President
Kimley-Horn and Associates, Inc.
Security Level: Email, Account Authentication(None)
Sent: 3/10/2023 12:03:56 PM
Viewed: 3/13/2023 7:41 :07 AM
Signed: 3/1 3/2023 2:08:39 PM
Signature Adoption: Uploaded Signature Image
Using IP Address: 130.41.212.55
Electronic Record and Signature Disclosure:Accepted: 3/27/2020 10:55:11 AMID: alf38400-e5cc4b57-85482ldd7e031355d
Signer Events
Stephen D. Gay
stephen.gay@cityofdenton.com
Director,
Security Level: Email, Account Authentication(None)
Signature Timestamp
Sent: 3/13/2023 2:08:41 PM
Viewed: 3/1 3/2023 2:09:49 PM
Signed: 3/1 3/2023 2:49:03 PMBMA. A'?
by:
[+.s,w J..i@
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Accepted: 3/1 3/2023 2:09:49 PMID: 5f5d5750-d9034643-a584-eclcgf48e3cd
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuStgn
Completed Sent: 3/13/2023 2:49:07 PM
Viewed: 4/19/2023 9:04:14 AM
Signed: 4/1 9/2023 9:04:29 AMUsing IP Address: 198.49.140.10
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication(None)
S+K H&MbT
Sent: 4/1 9/2023 9:04:32 AM
Viewed: 4/1 9/2023 9:04:54 AM
Signed: 4/1 9/2023 9:05:00 AM,5236DB296270423.
Signature Adoption: Pre-selected Style
Using IP Address: 47.190.47.120
Signed using mobile
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Jesus J. Salazar
jesus.salazar@cityofdenton.com
Security Level: Email, Account Authentication(None)
Sent: 4/19/2023 10:11:16 AM
Viewed: 4/19/2023 10:18:01 AM
Signed: 4/19/2023 10:18:24 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Accepted: 4/1 9/2023 10:18:01 AMID: 0d6daa74-daea47c2-aad4-f1 322cb672ac
In Person Signer Events Signature
Status
Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status
Status
Timestamp
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Timestamp
Sent: 3/6/2023 9:10:59 AM
Carbon Copy Events
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Status Timestamp
Sent: 3/13/2023 2:49:06 PM
Viewed: 3/20/2023 9:43:25 AM
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Accepted: 4/1 9/2023 10:07:07 AMID= 3cc590c3-70e94c49-bdfe-aedfec17d9fe
Sent: 4/19/2023 10:11:17 AM
Viewed: 4/1 9/2023 10:16:41 AM
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 4/1 9/2023 10:18:27 AM
Viewed: 4/1 9/2023 1 1 :36:04 AM
David Brown
david.brown@cityofdenton.com
PM
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Accepted: 4/10/2019 2:54:36 PMID: 20238ddf-ccd64d52-988f4c9f3436055e
Sent: 4/1 9/2023 10:18:28 AM
Viewed: 4/1 9/2023 10:26:32 AM
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
Status Timestamps
3/6/2023 8:54:50 AM
4/1 9/2023 10:18:01 AM
4/1 9/2023 10:18:24 AM
4/1 9/2023 10:18:28 AM
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Scott Arnold, Stephen D. Gay, Jesus J. Salazar, Rosa Rios, David Brown
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