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23-1031ORDINANCE NO. 23- 1031 AN ORDINANCE BY THE CITY OF DENTON AUTHORIZING THE CITY MANAGERTO EXECUTE NINE (9) AGREEMENTS FOR FUNDING UNDER THE DENTONCOUNTY TRANSPORTATION REINVESTMENT PROGRAM (TRIP), PROViDINGFINANCIAL ASSISTANCE TO MEMBER CITIES FOR TRANSIT-SUPPORTIVEPROJECTS, THROUGH THE DENTON COUNTY TRANSPORTATION AUTHORITY(DCTA) IN THE AMOUNT OF 83,980,578 FOR THE FISCAL YEAR (FY) 2022 FUNDINGPERIOD. WHEREAS, the objective of TRiP is to provide financial assistance to DCTA member cities for transit-supportive projects consistent with and beneficial to DCTA’s Long-Range ServicePlan Goals; and WHEREAS, the City of Denton (“City”) is a member city of DCTA and is eligible to apply for TRiP funding; and WHEREAS, DCTA has a budgeted allocation of $3,980,578 for the City of Denton in FY2022, of which $906,000 are available rollover funds from FY 2021 ; and WHEREAS, the City has identified and prioritized eligible projects for TRiP funding basedon enhanced sidewalk connectivity and accessibility in areas with a high concentration of pedestrian activity; and WHEREAS, on April 5, 2022 the City Council approved Resolution No. 22-629 authorizing the City Manager to apply for funding under the DCTA FY 2022 TRiP funds in the amount of $3,074,578, for financial assistance to member cities for transit supportive projects; and WHEREAS, on June 23, 2022 the DCTA Board approved the City of Denton FY22 TRiP applications for the 1) Mayhill Road Extension Phase 2 Sidewalks; 2) Southeast Denton-A Street Bundle Sidewalks; 3) Southeast Denton-B Street Bundle Sidewalks ; 4) Union Pacific Railroad Quiet Zone Sidewalks; 5) Loop 288 Sidewalks; 6) Downtown Sidewalk: and 7) Morse Street On- Street Trail projects (“ Denton Approved Projects” ); and WHEREAS, DCTA has presented to the City the agreement(s) for the FY 2022 TRiPfunds for execution; and WHEREAS, the City Council finds it in the public interest to authorize the City Manager, to execute the agreement(s) for TRiP funds for the FY 2022 funding period; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The Denton Approved Project agreement(s) referenced herein for the TRiP Grant Program FY 2022 funding period are hereby authorized: FY 2022 DCTA TRiP Funding Project Applications - ORDINANCE PROJECT AMOUNT FY22 Funding Mayhill Road Extension Phase 2 Sidewalks Southeast Denton-A Street Bundle Sidewalks $ 592,500 $ 82,500 $ 228,750 $ 568,578 $ 360,000 $ 1,089,750 152,500 $ 3,074,578 Southeast Denton-B Street Bundle Sidewalks Union Pacific Railroad Quiet Zone Sidewalks Loop 288 Sidewalks Downtown Sidewalks Morse Street On-Street Trail Subtotal FY22 FY21 Rollover Funding A-Train to UNT/Sycamore Sidepath Downtown Pedestrian Improvements/All-Way Diagonal CrosswalksCrosswalk $ 88,490 $ 817,510 Subtotal FY2 1 TOTAL $ 906,000 $ 3,980,578 SECTION 2. The City wili comply with all requirements set forth by the DCTA TRiP policy SEeTioN 3. In the event of loss or misuse of TRiP funds, the City assures that the funds will be returned to DCTA in accordance with the TRiP policy. SECTION 4. The City Manager, or designee, is authorized to execute the Denton Approved Project agreement(s), attached hereto as Exhibit A on behalf of the City and to take any additional action in connection with the agreement(s) and the program that the City Manager, or designee, deems most appropriate and in the best interest of the City. SECTION 5. This Ordinance shall become effective immediately upon its passage andapproval. FY 2022 DCTA TRiP Funding Project Applications - ORDiNANCE Th, m,ti,„ t, ,pp„v, thi, Or'lin,IIce was made by Bn-hR Beck ,„d „„„d,dby BrA-- J.„ C/\~„' Hc ec( . Thi,O,di„,„„ w„p„„d„,d,pp„,,,dby the following vote L"L- (L] : Aye Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck, District 2: Paul Meltzer. District 3 : Joe Holland, District 4: Brandon Chase McGee, At Large Place 5 : Chris Watts, At Large Place 6: /J ,,/ ,/ 7 b/ IZ PASSED AND APPROVED this the day of 2023 GERARb { ATTEST: JESUS SALAZAR, INTERIM CITY SECREATARY APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY _., go,'„„MSfUn,„,h, !! H£TBTM%w=-==::BY: - " giG FY 2022 DCTA TRiP Funding Project Applications - ORDINANCE STATE OF TEXAS §§COUNIY OFDENrON g REIMBURSEMENT AGREEMENr This Reimbursemalt AgreemaH (“Agreement”) is made and entered by and between Denton CowHy Transportation Authority ('fDCTA’) and the City of Denton, Texas ('Denton”), (each a 'Party” and collectively the “Parties”), acting by and through their authorizedrepresentatrva, RECrrALS WHEREAS, on November 12, 2020, the DCTA Board of Directors approved the DCTA Transportation ReinvatmaIt Program Policy (“TRiP Policy”) which is attached hereto and incorporated herein as Exhibit “A” to provide financial assistance to DCTA member cities fortransit-supportive projects consistent with and beneficial to DCTA’s Long-Range Service Plan Goals; and WHEREAS, render the terms of the TRiP Policy, member cities dniring to obtain funding for a proposed eligible proj wt must submit a written vplicadon form to 1)CTA in accordance with the criteria set forth in the TRiP Policy; and WHEREAS, Denton submitted a writtur ©phcation to complete construction of four (4) all-way/diagonal crosswalks and signal improvernents at four (k)wntown Denton Intersections (the “Project”) which are more fully described in Exhibit “B” attached hereto aId incorporated herein;and WHEREAS, DCTA has determined that Denton’s application for the Project meets thecriteria established under the TRiP Policy and will be consistent with and bareficial to DCFA’s Long-Range Service Plan Goal and, therefore, has approved the Project; and NOW THEREFORE, for and in consideration of the mutual obligations and barefits contained herein, the Parties shall agree as follows: Article 1Term The Term of this Agreement shall begin on the last date of execution hereof (“ERective Date”) ard continue until the Project has beat completed and DCFA has reimbunod Dalton up to Eight-Hundred Sevarteen Thousand FivoHundred Ten Dollars (8817,510.00) in costs incurred relating to the completion of the Project (“Expiration Date”). Article II Conditions to Funding 2.1 DCTA shall reimburse Denton in an amormt equal to lbnton’s expens® up to Eight-Hurdred Seventwn Thousand Five-Hundred Tar IX)Ilan ($817,510.00) incurred relating to IX:FA AND crrv or D£lrroN, TxxASR£rMBURs£u£Nr AcRg£Mwr (AU,WAycRogsnrc3/DiAGONXLCROS3WAUO) the completion of the Project conditioned upon the compliance and satisfaction by Ihnton of the terms and conditions of this Agreement and the following conditions: (a) Reimbursement Requat. Dalton shall submit quartedy Requests for Reimbursemart for its direct exparses after expenses have been incurred and paid. The Requests for Reimbwsemart should include all invoices and backup to document work performed as well as either copies of cleared checks or oopi® of posted wires to veriBr lknton’s paymarts for invoices included therein. Requatfor Reimbursemart should be submitted via email to: accountspayable@dctanet tpalermo@dctanet 2.2 DCTA shall reimburse Dalton within dURy (30) days after receipt of a proper Requ®t for Reimbursemart provided there are no errors or discrepancies and that the work noted on the Request for Reimbwsemart is deemed by DCTA or its designee to be in compliance with the project eligibility requirements set forth in the TRiP Policy. 2.3 Required Use. During the Term ofthis Agreement, the funding provided by DCTA to Dalton shall not be used for any purpose other than completion of the Project, including survey, daign argineering and construction of the Project. Any use by Dalton of funding provided byDmA other than these completion costs associated with the Project shall be a violation of this Agreement and rault in termination of this Agreement if such violation occurs, Dalton will beobligated to return all funds received for completion of the Project to DCTA. Article III Denton’s Obligations 3.1 Consuhart(s)/ContraaQr. Denton shall hire the oonsultant(s) and oontractor for the Project and alter into separate agreements with the each for completion of the Project, DC:FA shall not be a party to any agreement entered into by Dalton and a third party for work relating to theProject 3.2 Bymal£. Denton shall be responsible for payments to all contractors performing work on the Project. DCTA shall not be rnponsible for any payments to any contractor or valdor performing work on the Project. 3.3 Maintarance of Project. Denton shall be rwponsible for the maintenmce and upkeep of the Project following the Expiration Date. 3.4 Competitive Bidding. Denton shall, in performing its requirements under the Agreement and in completing the Project, conform with the requirements of competitive bidding detailed in Chapter 252 of the Texas Local Government Code. PAC£ 2 IX:FA AND Crrv or DwroN,TuASRErMBURs£M£Nr ACR£rMnvr (AU,WAy CRowiN6WDrAOONAL CROgSWAUB) Article IVMiscellaneous 4.1 Limitation on Liability. It is acknowledged and agreed by the Parties that the terms hereof are not intended to and shall not be deemed to create a partnership or joint venture among the Parties. It is understood and agreed between the Parties that Denton, in satisfying the conditions of this Agreement, has acted independartly, and DCTA assumn no responsibilities or liabilities to third parties in connection with these actions 4.2 Governing Law. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, value for such action shall lie in state courts locatedin Denton CouHy, Texas. 4.3 Severability. If any term or provision of this Agreement is held tobe illegal, invalid or urenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreemart shall not be aaected thereby, and in lieu of each such illegal, invalid or unarforceableterm or provision, the parties shall ardeavor to agree to a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or urenfoneable. 4.4 GotD_ter2©b. This Agreement may be executed in multiple counterparts, each ofwhich shall be deemed an original, and all of which shall constitute but one and the samernstrurnent. 4.5 Authorization. The undersigned officers and/or aguHs are properly authorized to execute this Agreement on behalf of the parties hereto and each party hereby ceaifies to the other that any nwasary actions extending such authority have bear duly passed and are now in full forcemd effect. 4.6 Notic®. All notices, requests, demands, and other communications which are required or permitted to be givar larder this Agreement shall be in writing and shall be dwmed tohave been duly given upon the delivery or receipt thenof, as the case may be, if delivered personally or sent by registered or certified mail, return receipt requ®ted, postage prepaid, to the respective reprnentative set out below, or his/her designee. 4.7 Exhibits and Recitals. The exhibits attached hereto, and the Recitals are incorporated herein and made a part hereof for all purposes. 4.8 Entire Agreement. This agrwment constitutes the sole and only agreement between the Parti® and supersedes any prior understandings written or oral agreements between the Partia with respwt to this subject matter. (sigwUwe page to follow) PAC£ 3 Mt R£mBURs£MrNr AGRxzMrNr (AUnWAY CROWWCS/DiAaONAL CR03SWAUO) EXECUTED this 27 day Den1 In Authority By:Paur Cristina Chief Executive Officer 1955 Lakeway Drive, Suite 260Denton, Texas 75067 Phone: (972) 2214600 Approved as to form: EXECUTED thi, GM d,y ,f gUN,s _, ._, 2023. )1111111&City of Denton, Texas +UBy:,IP City Manager 215 East McKinney StreeiDenton. Texas 76201 Phone: (940) 349-8200 ArrEST: JESSE SALAZAR. INTERIM CITY SECRETARY ::E::EEI7IFENI#IS:EEbIIg qH financial and operational obligations and moRiair;APPROVED AS TO LEGAL FORM:MACK REINWAND. CITY ATrORNEY Director of Capital ProjectsTitleLL-/U +Capital Projects Department_ 3/dq/#3Date DCFA ANDCnY or D£NroN, TEXASRErMBURs£M£vr AGRgEMENT (ALL.WAy CROSSINCS/DrACONAL CROSSWALkS) EXHIBrr "A" TRiP Policy DCTA AND crrY OF DENTON. TDCASRE]R@uRsmmNr AGREEMENT (TRIP POLICY) EXHIBIT "A" Denton County Transportation Authority Transportation Reinvestment Program (TRiP) Board Approval 1 1,' 12,'2020 I. POLICy STATEWNr The Denton County Trmsportation Authority (OHA) Transportation Reinvestment Progrm (TRiP) policy objective is to provide finmcial assistarce to DCFA member cities for transit- supportive projects consistart with and beneficial to DCFA's Long-Range Service Plan goals. TRiP funding will be apportioned to DCTA member cities in proportion to each city's net half-cent sales and use tax collection for the previous fiscal year, as published by the Texas Comptroller's Allocation Payment Detail. Total program funding levels and allocation formula are detailed in Section III. DCTA will distribute funds to mmber cities for eligible projects consistaU with DCTA's enabling legislation, Chapters 431 and 460 of the Texas Transportation Code, aId project selection uituia specified in Section V. H. SCOPE TRiP is a five-year policy, with its ent RaIding cycle tnginning in 2021. Emh year, DCTA will establish TRiP funding levels following an ardit of the previous fiscal year's net available balance and in accordance with the TRiP policy. DCTA will issue a call for projects in January of each calendar yew. Continuation of the policy beyond the initial five yells would require DCFA Board reapproval. In the event the Board does not re-approve subsequent years, the policy will expire after the five-yews and my unobligated fbnds shall myed to DCTA cab reserves. Funds will be available to OCTA member cities, including lbnOn, Highland Village md Lewisville. A municipality which bwomes a participating mwbu of DCTA under the provisions of Section 460.302 Texas Transportation Code, will become an eligible recipient of DOA TRiP funding in the next fiscal yew following collection of a transit sales and use tax. IIL FUNDING The arnual TRiP budget will be equal to 15 percent of DCFA's net available fund balance from the previous fiscal year. In addition, DCFA will authorin a one-time program startup mount of $2,000,000 to be transferred from the Capital/Infrastructure Raewe to a dedicated TRiP project line within the FY2021 budget. Annual program contributions may be amended as necessarythrough Bond mwdment of the TRiP policy. Funding for each member city will be allocated based on the following formula: = 95% x Annual Program Budget Individual member city sales tax collectIon prior Fr) (Total all member citIes sales tax collection prIor FY 7 Actual cost up to and not to exceed five percent of the annual program budget ghall be set aside for DCTA progrm administration, including project selection, monitoring and financial reporting, and 95 percent split among member cities proportional to sales and use tax rweipts, as estimated by ocrA financial staR, for the previous fiscal year. Prior to aw rd of the TRiP pmjwts, DCTA staff will present anticipated TRiP adminis bathe costs for Board approval. Unspent administrative budget shall be returned to TRiP nsewe balanc®. DCTA AND CITY OF DENTON, THUSRRi&EBURsnwNr AGREEMHVr (TRIP POLICY)mm Multiple municipalities may pool their allocated mounts to allow more flexibility in anarcing larger, mutually bareficial projects. Memba cities could accrue allocated funds each fiscal yenin order to fund a larger project. Ftnds rmain with DCT4 designated to e®h membw city, until dispersed to an approved project. Funds will remain with DCFA until reimbursements have beenmae to the membm city for an approval project. Unobligated funds designated to each mmbu city may rollover for up to three years. IV. ELIGEBLE PROJECrs To be eligible for TRiP funding, a project must tn consistart with DCTA's enabling legislation, Chapters 43 1 and 460 of the Texas Transportation Code, ard project selwdon criteria specified in Section V. Projects funded through inter-local agrwmwts must be authorized under md consistent with the provisions of Twas Local Governmart Code 791: Intmlocal Ccnper8tion Contracts. A key provision of Chapter 460 regmbng DCTA exparditw® is that they tn wnsistent with mdtnnefioial to the locally adopted Long.Range Sewiw Plan goals. Projects eligible for TRiP furaing should dmonstrate support of these formally adopted goals. Eligible projects are shown inAttacbmeat A. In aldition to serving Long-Range Service PIm goals, projects eligible for TRiP funding shouldbe clearly defined md finmcially sound. Well<tanned c©ital/expmsion projects will facilitate a reliable design-build oost estimate. Cost estimates for mdntarmce of assets should be based on recart similn maintenance projects or bids/sohcitations whine available. Planning and preliminary design costs may also be eligible for projects that support DCFA's long range goals. Eligible project types may be amended as necessary through a DCFA Bond mardInnt of the TRiP policy. Adoption of m updated DCIA Long-Range Suvi% Plan update may &iggn Bond action if mmdments to TRiP project criteria we needed to ensure consistenq' with updated Long- Range Sewiae PIm goals. V. PROJECr SELECTION Eligible mmber cities must submit a written @plication for furxHng. The application shall include, at minimrm: a project description, project limits and tDundnies, proposed or engineering based capital oost estimates, requested fbnding amotmt, identification of additional funding sarroes (if @phcable), proposed schedule for the project, and a dwuiption of how the project would support DHA-s Long-Range Service Plan goals. A smple project application is provided in Attachment A. Applications will be submitted within 90 days of the DCFA Call for Projects. However, membercities may submit their qplications scant. DCFA staff will have 30 days to review the application to determine minimum project eligibility or rewest more information. Snbsequent to completing the review, if no additional information was requested, the application will be pla>ed on the agarda for the next regularly scheduled DCTA Bo©d of Diwcton meeting for consideration. Following the review of each application, the DCTA Board will led the ®proval and awwd proc®s. Should a member city have a project that timing would necessitate m ©plication prior to the call forprojects, a city may submit an application for pre-award authority. Any cost di#ennce betwwr the member city's allocated funding for that year and the project cost, may tn reimbursed in subsegnnt years or borne by the member city. DCTA stafFwill have 45 days to review the pre-award authority ©plication to determine minimum project eligibility or request more information, Subsequart to completing the review, if no alditional information was requested, the application will be plued on the agenda for the next regularly ERmDCrAANDcrrY OF DENtON. TDCASREDV©URSnMENr AGREEMENT (TRIP POLICY) scheduled DaTA Board of Directors meeting for consideration. Following the re\lew of each application, the DCTA Board will lead the approval and award procas. At a minimum, projects must meet the followiw criteria to te eligible for DmA funding: • Project limits located primarily within the DCFA service area, the geographic boundaries of DCTA member cities, or within a quarter mile of any A.Train Station or DCTA axedbus route o Projects that extend beyond this area should identify extra-territorial costs and alternate funding sources for the portion of costs not eligible for TRiP funding • Clear and defensible nexus to DCTA Long-Range Service Plan goals • Financialjy Sound o RecFlested capital funding does not exceed the membu city's TRiP allocation, or Funding sources have been identified for project costs exceeding the requested amount 0 In the event a memb@ city submits multiple projects for consideration whose total costs exceed the member city's balmoe of available funds, additional project criteria may be considered to nnrow theselection. These additional crituia may include percent cost shang, ability to Iwwwe alditional fedaal fUnding, project timeRme, and demonstrated ability to meet multiple Long-Range Servioe Plan goals. Projects meeting minimum seloction critwia may be deferred to a future year in the event of funding limitations. VI. DisBURSEMEirr Based on the requested funding mount and as part of the Board q>proval packet, DCTA stan will rwommend a schedule for TRiP funding disbursement which may be lump sum. quarterly, or annually. Once approved by the DCFA Bowd, the wproved fimding becomes programmed to the project. That progrmmed amount is deducted from the available apportionment as an obligation. Funds will be allocated in accordance with the approved schedule, inchrdiIB lumpsum, quarterly or annually. In no case, will disbursements be male until the project eligibility nquhement5 have benmet and formal approval by the DCFA Board has been made. DCTA disbursement of pa)went to mmber citia for eligible project expenses will occur after an expen© has beenincurred as a reimbursement. For capital assistance projects, member cities shall provide DOA with a project status report and current fmancial records for each approved projoct. The status report shall be submitted on an mnual basis (consistent with recommended disbursemmt schedule), and will include: • Project identifier • Approved project budget • TRiP funds programmed for the project • Expenses incurred @ Percentage completion At project completion, in the evan that final project accounting or audit reveals that TRiP funding was not expended in a manner consistent with progrm nqlinments, or that the final project cost was less thaI the approved TRIP funding, those unspent funds shall be returned to DCTA and remain available in the apportionment for nprogrxmming to the eligible city. Unspent dollars shall be available to the eligible city up to three yells for reprogrmming and will be in addition to, anyfuture allotments. DOA AND CITY OF DENTON, TDCASREnvnuRSHNauvr AGRnnalw (TRIP POLICY)Run DCA does not assume or incur any liability, obligation or financial responsibility for a contract between an eligible city and a contractor. employee or agart for ni approved project or any liabilityfor a result, occurrence. injury or dmages resulting from or caused, directly or indirectly, by an approved project. VII. PERFORMANCE EVALUATION AND REPORTING Eligible cities shan maintain accurate books aId records of all approved projects. Cities willmaintain sepnate records for each approved project including projoct budgets, budget amendments, revised budget balmc®, expenditures to date, change orders, cost to complete, and TRiP Rrndingreceived to date. DCFA maintains the right to audit a city's books to ensure that TRiP funding is applied in accordance with the progrm criteria. Cities also maintain the right to audit DCF A's books to ensure that the funding allocations and disbursements are in accordnlce with these guidelines and other applicable laws. In addition to financial rwords, member cities will provide to DCTA an annual status report for each funded project detailing the activities completed to date, schedule updates, and anyforeseeable issues or challenges. Additional performance monitoring criteria may be established for larger disbursements or on-going programs Rmded through TRiP. DCTA may nconfirm pafommce goals (established in coordination with the member cities) intended to demonsUale the project's ability to support Long-Range Swvice Plan goals. DCFA will report quartedy to the Board on the status of the TRiP fund, including amounts apportioned,amounts programmed, amounts disbursed to mmber cities, md the amount remainirB for each city. Quarterly staanports will also include a summary of significant milestones and performurce goals VIII. ETHICS AND CONFLICTS OF iivrEREST Officers md wployees involved in the project selection pro®ss shall refrain from personal business activity that could conflict with the proper execution md management of the TRiP of that oould impair the ability to make impartial decisions. Employees md boxd mm&n shan disclose any material intuests potentially aaected by my of the projects submitted. Paneduns when identifying a potential conflict of int@est will comply with Chapter 171 of the Texas Local Governmart Code ngarding conflicts of interest. If an omcer or employee involved in the project selection process has a substaltial intnest in a busin®s entity or in real property, that person must file @1 aaidavit stating the nature and extent of the interest and abstain from fwthn participation. 1 U. SUBJECT TO AUDrr DCFA shall establish a system ofwrittm intunal oonaols which will be reviewed annually with the independent arditor of DnA. The controls shall be designed to prevent loss of public funds due to error, misrepresentation, or ov insight. A formal mnual review of these intwnal controls as well as disbursmarts and rweipts associated with the Trmsport8tion Reinvestment Progrm will be performed by al independalt auditor. Results of the audit shall be reported to the Bond. 1 Legal exceptions md situations not requiring abstention should tn reviewed and cbcummt£d with DCTA corm3el DCrAANDCrrY OF DwroN. TDCASREiNBURSnMENr AGREEMENT (TRIP POLICY)REn DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) ATFACiiMEiYr A - PROJECr APPLICATION PROJECT NAME: PROJECr SPONSOR:[]Unton [] LewisaHe 11111111111111111111111111 : i:!!Id PROJECr DESCRwrioN: GEOGRAPHICLUwrrs/BOUNDARiES: REQUEST FOR CAPITAL LEVEL OF DESIGN:E) = PROJECT COST: FUNDngG REQUEST: ESTMATED PROJECTCOMPLETION DATE: ADDrriONAL INFORMATION: m DinA AND crrr OF DENTON, TEXASREIMBUIBEMUW AGRUUILV (T]UPPOLICV) DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) nq THE SECTION BELOW, PLEASE INDICATE HOW Tm PROPOSED PROJECT SUPPORTS DCTA LONG-RANGE SERVICE PLAN GOALS [] Increase service efficiency and reliability [] Increase service eRecdvenws for DCTACustomer [] Increase the visibility and elevate the image–- of DCTA [I Expand DCTA services into areas where Transit has a strong likelihood of success [] Coordinate with n©onal tran9onadonProviders [ ] Pair tTmsit facijities to existing and planned–- Transit-supportive development [] Advocate sustain?bIe development pracdcathat support transit [] stave for financial exwjlence by majntaining– fiscally sound and sustainable 6nancial plans and budgets that reflect commwity prioritiesand valuwm DnA AND CRY OF DENTON. TEX.aR£ndBURBEUwr AGUIHILNT aw POLICY) DENTON couNrY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) THIS SECTION TO BE COMPLETED BY DnA STAFF Trarsportation Reinvwtment Program Project Identifier: [ ] Meets minimum project ehdbil® requiremalts [ ] Meets project selection Rank: initial Member City Transportation Reinvestment Program Balance: Rwornmarded Project FY Programmed Amoult: Remaining Membw City Balmce: Recomm©rded Disbursement Schedule:anan Lump Sum Quarterly Monthly As defined through Inter-local Agreement PLEASE ATTACH PROJECT COST BACKUP. ACCEPTABLE COST BACKUP FORCAPrrAL PROJECTS INCLUDES PROJECT DRAWSDVGS, DESIGN SHEETS, COSTWORKBOOK OR BID SHEET. FOR SERVICE REQUESTS, PLEASE UVLCUDE ASUMMARY OF DISCUSSIONS wmI DCrA SERVICE PLANNING STAFF OR ANESTIMATE FROM AN ALTERNATE TRANSPORTATION SERVICE PROVnDER. M DnA ANa CItY OF DENTON. TEXASRHMBURSEMENTAGREEHtV (TRIP POLICY) ATrACHMENr A Improvement TW 1 Rwtric6ons Transit StoP Ameaitb I Along edsting or pInned DCTA axed routes smewdk I WdM one mile and/or along eHs@ or planned DCrA fixedroutes/dwand response zones Crosswdk/mfHiaR ldmd I Within one mile and/or of plum,d DCIA fixed ,oute,Mena,dresponse zones BikePed Trail Coanecdoas I PnHdH QonnHdon to eHsthg orplannd &ansit network Bus Bulb outnurnhg Pocket IN/A Transit Lane I N/A Bike Lane (ondtreet) I N/A Other Lane Reconf@raM I Must serve a &nnsitaated purpose Traffic Calming I N/A LI111[11 1[1bI!I C aP i11 g/ S t 1f1:1:1b!I!lap hg Emd roaM nam aM NSW me r hed routes/on demand response Safety Improvements I zones I ir1g 0r P 1 11MnLIIL eX1 EHEhp••HF][ JIIL aWar0 aM ndMaId ms INnse Sipd Timing I Along eli,ting ,r pl,nn,d DCFA fix,d r,„t„/,n,M,nd r„Wn„- - 1 zones Other Intersection I Along existing or planned DCFA axed routes/on<lwand responseImprovments I zones Strab Lnprovanenh I Along ed'tag MpI'n'ed DCFA axed 'o„tes/o'4ema'd ”SPR,e- 1 zones iI :1:;iI [1 5 0 0 fl31e4[ of ]EHC T JIIIL III!Ihi][ILbundMaI Transit Oriented lkvdopment I Planning and site development activities Transit Adjacent Development 1 Planning aId site development ntMd® V Signage Note: All tmprawments should be consistent with approved local and regional plans, includIng DCTA’s lang-RageService PIm m:aDcrA AND crrY OF DENTON. TncASREiMBURsm££lrr AGREHMENr (TRIP POLICY) EXHIBrr “B” Project Application E\llIBIT uBU I D(• 1 \ p\\1)('11 \ , b1 Dl:Ill\ IN ll'\,'\S APPLICATION 1 Rl I'.II 11 ltsl ktr-iI At .kI I.XII brI IAB-WW au,B+Diq„,al-1..,wah) DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) ATfACHMENT A - PROJECT APPLICATION PROJECT NAME:-Way CrossIng / Diagonal Crosswalks PROJECr SPONSOR:[/] 1Xnt,. [IL,wi,vin,!!! i!!]I d PROJECt DESCRIPTION:proposed permanent aH.way/diagonal crosswalk and signal Courthouse on the Square wIllllmprovements around the provide a safer rneans for transit riders to walk to employment, education, jand entertainment oenters in downtown Denton, and to more efficiently neWgate to and from bus and A-TraIn transit stoP. GEOGRAPHICLiMrrs/BOUNDARiES:}Oak at Elm itntersections of: Oak at Locust Hickory at Elm Hickory at Locust REQUEST FOR CAPITAL LEVEL OF DESIGN:leox PROJECT COST:$ 885,720.00 FUNDHqG REQUEST:817,510.00 ESTMATED PROJECTCOMPLETION DATE: ADDrrIONAL INFORMATION: project was also approved for 2021 TRiP Funds in the amount of $68,210.CD and this application uses the remainder ofthe ADDITIONAL WK 2021 TRiP Funds avaIlable E\lllrwr -B”[X’ FA ,\\It>fIII t .'[ DI:N'I\ h Tr\;\sAppLICATIONRl 1 \ if it RSI htf \ 1 At : Rt th tI NT (All-WB\ DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) IN THE SECTION BELOW, PLEASE INDICATE HOW THE PROPOSED PROJECTSUPPORTS DCI A LONG-RANGE SERVICE PLAN GOALS 17] Increase sewice efficiency and nliabil® Permanent all-way/diagonal crosswalks, ADA ramps & signal upgrades around the Downtown Courthouse on the Square provIdes safer means for transit riders to walk to It, education. & entertaInment areas in downtown & more navigate to & from bus and A-Train transit stefficiel k] Inamse service effectiveness for DCTACustomer le all-way/diagonal crosswalks removes real and perceived safety barriers for pedestrians who may be inclined to forego use of personal vehicles for transit with safer pedestrian [crossing options. p] her mse the visibility md elevate the image-–' of DCTA improvements from the project are rollaJ out, City of Denton staff will ensure DCTA is noted as a funding partner in lthis important safety enhancement in downtown Denton e pedestrian fTiendly area lends Itself to transit organically jas it is a major connection to education,'nt, retail & jentertainment with limited parking. Enhanced =fetv wIll jimprave the pedestrian and trarsit rider's experience.E] Expand DCTA sewicw into area where– Transit has a strong likelihood of success Elm & Locust are both nD(JT roadways. The Courthouse on Square is directly along Route 7. Tbc Square is alse located less than O.5 miles from UNT shuttle routes, Denton DCTA IRoutes 1, 8, 5, 6 & North Central Texas College shuttles. the CTC North Route, the UNT Shuttle, and connection to Route servicing the Medpark station & the Golden Triangle MaII. U’] Coordinate with ndon81 &anspRationProviders Ul Pair transit facil.ides to existing and plannedTransit.supportive development -ransit supportive development contInues to gain Interest in IDowntown Denton near & around the A-Train Station. Examples include the Uctorfa Station Apartments; Stoke Ceorklng Space & local busineses in dose proh to the DDTC [/] Advocate sustain?ble development pw6cwthat support transit IDowntown Denton is one of the most densely developed & IIkable portions of Denton CountY. ResIdents of the area have the rare opportunity in the DFW area to IIve in a historic setting with live/work/play options. HI Strive for nnandd exw.llulce by maintaining– fiscally sound and sustainable financial plans and budgets that reflect community prioritiesand values le CIty of Denton is rated AA+/A+ by Standard & Poor’s & has jearned all 5 Transparency Stars by the Tens Comptroller of IPublic Accounts. This Project is in the Cbpttal Budget, with jnnancial resources to ensure successful compkbon. EH linn “B- I IX'T A .\NbC'll v Ir Dl:1'1'rt .N lc\;\sAPPLICATION 1 Rl l\lllt'lt51 ' . '. At;Itt;l.hll Nr IAU-W,y CIUB,#DMIacf,w,bubl DENTON couNrY TRANSPORTATION AUrHORiTY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) THIS SEcrION TO BE COMPLETED BY DCrA STAFF Transportation Reinvestment Program Project Identifier: Un Meets minimum project eligibility requirements Meets project selection Rwrk: Initial Member City Transportation Reinvestment Program Balance: Rwommended Project FY Programrned Amount: Remaining Member City Balulce: Recommalded Disbursement Schedule: Uann Lump Sum Quarterly Monthly As defined through Inter.local Agreement PLEASE ATrACH PROJECF COST BACKUP. ACCEPrABLE COST BACKUP FORCAPIFAL PROJECrs INCLUDES PROJECF DRAWSINGS. DESIGN SHEETS. COSTWORKBOOK OR BID SHEET. FOR SERVICE REQUESTS, PLEASE INLCUDE ASUMMARY OF DISCUSSIONS wmi DCrA SERVICE PLANNING STAFF OR ANESTIMATE FROM AN ALTERNATE TRANSPORTATION SERVICE PROVIDER. E\llIBn "B" I [X• rA .\H')t'lr't 1 4 DI'u'1\ th, if x.\s APPLk-ATIQN I Rl lblf it ltsl ur '. qtiliI: I'.,II vi IAu_wdyawsuvDi+uudcnwwrdb} ! STATE OF TEXAS § §couNrY OF DENrON § REIMBURSEMENT AGREEMENT This Reimbursement Agreement (“Agreement”) is made and entered by and between Denton County Transportation Authority (“DCFA”) and the City of Dalton, Texas (“Dmton”), (each a 'Party” and collectively the “Parties”), acting by and through their authorized representatrves. RECrFALS WHEREAS, on November 12, 2020, the DCTA Board of Directors approved the DCTA Transportation Reinvestment Program Policy (“TRiP Policy”) which is attached hereto and incorporated herein as Exhibit “A“ to provide financial assistance to DCTA member citi® for transit-supportive projects consistent with and beneficial to DCTA’s Long-Range Service Plan Goals; and WHEREAS, WIder the terms of the TRiP Policy, member cities d®idng to obtain funding for aproposed eligible project must submit a writtar application form to DCTA in accordance with the criteria set forth in the TRiP Policy; and WHEREAS, Denton submitted a writtar application for completing sidewalk gaps along Loop 288 thereby enabling continuous pedestrian connectivity (the “Project”) which are more fully described in Exhibit 'B” attached hereto and incorporated herein; and WHEREAS, DCTA has detennined that Denton’s application for the Project meets thecriteria established under the TRiP Policy and will be consistent with and beneficial to DCTA’s Long-Range Service Plan Goal and therefore, has approved the Project; and NOW THEREFORE, for and in consideration of the mutual obligations and benefits contained herein, the Parties shall agree as follows: Article ITerm The Term of this Agreement shall begin on the last date of execution hereof (“ERective Date”) and continue wrtil the Project has been completed and DCTA has reimbursed Denton up to Three-Hundred Sixty Thousand Dollars ($360,000.00) in costs incurred relating to the completion of the Project (“Expiration Date”). Article II Conditions to Funding 2. 1 DCTA shall reimburse Durton in an amowrt equal to Denton’s expenses up to ThreeHurdred Sixty Thousand Dollars ($360,000.00) incurred relating to the completion of the Project conditioned upon the compliance and satisfaction by Dalton of the terms and conditions of DOA AND crrv or D£frroN, TEXASREr&nBu&s£M£NrAcR££M£vraoo?2r8sn£wArro) this Agreement and the following conditions: (a)Reimbursement Request. Denton shall submit quarterly Requests for Reimbursemart for its direct expalsw after expenses have been incurred and paid The Requests for Reimbursement should include all invoices and backup to documart work performed as well as either copies of cleared checks or copies of posted wires to veriB' Denton’s payments for invoicw included therein. Requestfor Reimbursement should be submitted via email to: acoOWltSDavable@dct&net tpalermo@dctanet 2.2 DCTA shall reimburse Denton within thirty (30) days after receipt of a proper Request for Reimbursement provided there are no errors or discrepancies and that the work noted on the Requ®t for Reimbursement is deemed by DCTA or its design@ to be in compliance with the project eligibility nquirements set forth in the TRiP Policy. 2.3 Required Use. During the Term of this Agnemart, the funding provided by DCTA to Denton shall not be used for any purpose other than completion of the Project, including survey, design argineedng, dghtof-way and/or easemmt acquisition and construction of the Project. Anyuse by Denton of funding provided by DCTA other than these completion costs associated with the Project shall be a violation of this Agreement and result in termination of this Agreement. If such violation occurs, Dalton will be obligated to return all funds received for completion of the Project to DCTA. Article III Denton’s Obligations 3, 1 (,'Qnsultant(s)/Contractor. Denton shall hire the consultant(s) and contractor for the Project and enter into separate agreements with each for the completion of the Project. DCTA shall not be a party to any agreement entered into by Denton and a third party for work relating to theProject 3.2 Paymarts. Denton shall be responsible for payments to all contractors performing work on the Project. DCTA shall not be responsible for any payments to any contractor or vendor performing work on the Projayt. 3.3 Maintenance of Project. Denton shall be responsible for the maintarance and upkeep of the Project following the Expiration Date. 3.4 Competitive Bidding. Denton shall, in performing its requirements under the Agreement and in completing the Projec& conform with the requirements of competitive bidding detailed in Chapter 252 of the Texas Local Government Code. DCFAANDCnv or D£NroN, TEXASR£rMBuxsmuNr AGR£rM£Nr (LOor 288srD£wALx5)m Article IV Miscellaneous 4. 1 Limitation on Liability. It is acknowledged and agreed by the Parties that the terms heroof are not intulded to and shall not be cleaned to create a partnership or joint venture among the Pardes. It is rmderstood and agreed between the Parties that Denton, in satisfying the conditions of this Agreement, has acted independently, and IX:TA assumes no responsibilities or liabilities to third parties in connection with these actions. 4.2 Goveming Law. If any action, whether real or asserted, at law or in equity, arises al the basis of any provision of this Agreemalt, venue for such action shall lie in state courts located in Denton County, Texas. 4.3 Severability. If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the legality, validity or enforc ability of the ranaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceableterm or provision, the parties shall mdeavor to agree to a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or urenfoneable. 4.4 Counterparts. This Agreement may be executed in multiple cormterparts, each of which shall be deemed an original, and all of which shall constitute but one and the samemstrument. 4.5 Authorization. The undersigned officers and/or agents are properly authorized to execute this Agreement on behalf of the parties hereto and each party hereby certifies to the other that any necessary actions extending such authority have been duly passed and are now in full forceand effect. 4.6 Notices. All notices, requests, demands, and other communications which are required or peruitted to be given under this Agreement shall be in writing and shall be dwmed tohave been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid, to the respective representative set out below, or his/her designee. 4.7 Exhibits aId Recitals. The exhibits attached hereto. and the Recitals are incorporated herein and made a part hereof for all purposes. 4.8 Entire Agreement. This agreement constitutes the sole and only agreement between the Partia and supersedes any prior tmdentandings written or oral agreements between the Parties with respect to this subject matter. (sigmatrre page tofollaw) DC:FAAbuD Crry or D£NroN,TzxAS R£rMBuxs£MZNr ACR££MXNr (lao? 2nsrD£wAUO) EXECUrEDMis 2? dayof Pal J 2023. Denton By a Chief Executive Officer 1955 Lakeway Drive, Suite 260Denton, Texas 75067 Phone: (972) 2214600 EXECUTED thi, I day of ILAN ., 2023. Is111111111 City of Denton, TexaJ By City Manager 215 East McKinney StreetDenton, Texas 76201 Phone: (940) 349-8200 ArrEST:JESSE SALAZAR, INTERIM CITY SECRETARY THIS AGREEMENT HAS BEEN BOTHREVIEWED AND APPROVED AS TO financial and operational obligations and busi terms BIg = ##P $vTrCrai;APPROVED AS TO LEGAL FORM: MACK RETNWAND, CITY ATrORNEY Director of Capital ProjectsTitleaM 4 X/Capital Projects Department 3/Jg/#3Date Dc:rA AND Crrv OF D£RroN,TncAS REIMBURSEMENT AGREEMENF (LOOP 288 SIDEWALKS) EXHIBIT " At' Policy DCrA AND crrY OF DENTON, TWAS REnWURgUMENr AGRH©MENr (TRIP POLICY)n EXHIBrr "A" Denton County Transp$rtation Authority Transportation Reinvestment Program (TRiP)Board Approval 11/ 12, 2020 I. POLICY STATEMENT The Denton County Trarsponation Authority (OCTA) Transportation Reinvestment Program (TRiP) policy objective is to provide financial assistmce h DCTA mmbtu cities for transit- supportive projects consistent with and beneficial to DCTA's Long-Range Service Plan goals. TRiP funding will be apportioned to DCTA member cities in proportion to each city's net half- cent sales and use tax collection for the previous fiscal year. as published by the Texas Comptroller's Allocation Payment Detail. Total program funding levels and allocation formula are detailed in Section III. DCTA wIll distribute funds to mmbu cities for eligible projects consistent with DCTA's enabling legislation, Chapters 431 and 460 of the Texas Transportation Code, and project selection aitnia specified in Section V, ll. SCOPE TRiP is a five-year policy, with its arst funding cycle beginning in 202 1. Each year, DCTA will establish TRiP funding levels following an audit of the previous fiscal year's net available balwrce and in accordance with the TRiP policy. DCTA will issue a call for projects in January of each calendar year. Continuation of the policy beyond the initial ave yells would require DCFA Board reapproval. In the event the Board does not re-approve subsequent years, the policy will expire after the five-yeas and any unobligated funds shall revert to DCTA cash reserves. Funds will be available to OCTA mmbn cities, including Ihnton, Highland VilIAge md Lewisville. A municipality which becomes a participating member of DCTA, under the provisions of Section 460.302 Texas Transportation Code, will become an eligible recipient of DaTA TRiP funding in the next fiscal ye& following collection of a transit sales and use tax. Ill. FUNDING The annual TRiP budget will be equal to 15 percent of DCFA's net available fund balwrce from the previous fiscal yew. In addition, DOA will authorize a one-time program startup mount of $2,000,000 to be transferred from the Capital/In&astructure Reserve to a dedicated TRiP project line within the FY2021 budget. Annual progrm contributions may be amended as nwessarythrough Board amendment of the TRiP policy. Funding for each member city will be allocated based on the following formula: = 95% x Annual Program Budget Jndivtdual member city sales tax collection prior fr \ (Total all member cities saLes tax collection pttor FY ; Actual cost up to and not to exceed five percent of the annual program budget shall be set aside for DCTA program administration, including project selection, monitoring and financial reporting, and 95 percent split among member cities proportional to sales and use tax receipts, as estimated by OCFA fInancial staff, for the previous fiscal yen Prior to award of the TRiP projects, DCTA staR will present anticipated TRiP administrative costs for Board approval. Unspent administrative budget shall be returned to TRiP reserve balances. DcrAANDcrrY OF DENTON. TWAS REIMBLIRsmfwT AGREnbE£Nr (TRIP POLICY)m Multiple municipalities mw pool their allocated mrounts to allow more flexibility in6nandng larger, mutually beneficial projects. Mmber cities could accrue allocated funds each fiscal yen in order to fund a larger project. Funds rmain with DmA, designated to each member city, until dispersal to al approved project. Funds will remain with DCFA until reimbursements have been male to the member city for an approved project. Unobligated funds designated to each member city may rollover for up to three years. IV. ELIGIBLE PROJECTS To be eligible for TRiP funding, a project must tn consistent with DCrA's enabling legislation, C)raptms 431 and 460 of the Texas Trarrsportaaon Code, and project selection criteria specified in Section V. Projects RaIded through inter-local agreements must be authorind under aId consistent with the provisions of Texas Local Gov@nmart Code 791: Intmlocal Cooperation Contracts. A key provision of Ch@ter 460 regarding DCTA expenditures is that they be consistent with aId bene6cial to the locally adopted Long-Range Service Plan goals. Projects eligible for TRiP fundingshould dmonsbate support ofthae formally adopted goals. Eligible projects are shown inAttachment A. In addition to serving Long-Range Service Pla goals, projects eligible for TRiP funding should be clearly defined ©rd finmcially sound. Well-defined capital/expansion projects will facilitate a reliable design-build cost estimate. Cost.estimates for maintenance of©sets should be based onrecent similar maintenance projects or bids/solicitations where available. Planning and pnliminary design costs may also be eligible for projects that support DCFA's long range goals. Eligible project types mw be amended as necessary through a DCTA Board mendment of the TRiP policy. Adoption of a updated DCFA Long-Range Service Plan update mw aiggn Bond action if amendments to TRiP project criteria are needed to arsun consistency with updated Long. Range Service Plan goals. V. PROJECT SELECIION Eligible member cities must submit a written apphGation for fUnding. The application shall include, at minimum: a project description, project limits and bound@ies, proposed or engineering based capital cost estimates, requested funding amount, identification of additional funding sources (if applicable), proposed schedule for the project, and a dwaiption of how the project would support DCTA's Long-Range Service Plan goals. A smrple project application is provided in Attacbmut A. Applications will be submitted within 90 days of the DCTA Call for Projects. However, memtnrcities may submit their ©plica6ons sooner. D(YFA staff will have 30 days to review theapplication to determine minimum project eligibility or requat more information. Subsegnnt to completing the review, if no additional information was molested, the application will be plmed on the agenda for the next regularly scheduled DCTA Bo©d of Directors meeting for consideration. Following the review of each qplication, the DCTA Board will led the approval and awwd process. Should a member city have a project that timing would necessitate m application prior to the call for projects, a city may submit an application for pre-award authority. Any cost difference between themember city’s allocated funding for that year and the project cost, may be reimbursed in subsequent years or borne by the memba city, DCTA staR will have 45 days to review the pre-awnd authority application to determine minimum project eligibility or request more information. Subsequent to completing the review, if no additional information was requested, the application will be pI@ed on the agenda for the next regularly EBmDCTA AFgDCrrY OF DENrON, TWASREwmuRsmmNr AGREEMENT (IRIP POLICY) scheduled DCFA Board of Directors meeting for consideration. Following the review of each application, the DCFA Board will lead the approval and award process. At a minimum. projects must meet the following criteria to be eligible for DCTA funding: • Project limits located primarily within the DCFA service area, the geographic boundaries of DCTA member cities, or within a quarter mile of any A-Train Station or DCFA fixedbus route. o Projects that extend beyond this area should identify extra-teritodal costs and alternate funding sources fa the portion of costs not eligible for TRiP funding • Clear and defensible nexus to DCTA Long.Range SeNioe Plan goals • Financially Sound o Requested capital funding does not exceed the membm city's TRiP allocation, or a Funding sources have been identified for project costs exceeding the requested amount In the event a member city submits multiple projects for considwation whose total costs excwd the mmber city's balance of available fUnds, additional project criteria may be considered to nnrow the selection. These alditional aitnia may include percent cost sharing, ability to leverage alditional federal funding, project timeBame, and demonstrated ability to meet multiple Long-Range Service Plan goals. Projects meeting minimum selection criteria may be deferred to a 6rture year in the event of funding limitations. VI. DISBURSEMEFW Based on the requested funding amount and as part of the Board approval packet, DOA stafF will reoommend a schedule for TRiP funding disbursement which may be lump sum, quarterly, or annually. Once approved by the DCFA Board, the qproved funding becomes programmed to the project That programmed amount is deducted from the available apportionment as an obligation. Funds will be allocated in @cordance with the approved schedule, including lump-sum, orarterly or annually. In no case, will disbwsements be made until the project eligibility nquinments have beenmet and formal approval by the DCFA Board has been made. DCTA disbursment of payment to member cities for eligible project expenses will occur aRer an expense has beenincurred as a reimbursement. For capital assistance projects, member cities shall provide DCTA with a project status report andcurrent financial rwords for each approved project. The status report shall be submitted on an annual basis (consistent with recommended disbursement schedule), and will include: Project identifier Approved project budget TRiP funds programmed for the project Expenses incurred Percentage completion • • e • • At project completion, in the event that final project accounting or audit reveals that TRiP funding was not expended in a manner consistent with program nquirments, or that the final project cost was less than the approved TRIP funding, those unspent funds shall be retunred to DCTA and rmain available in the apportionment for reprogramming to the eligible city. Unspent dollars shallbe available to the eligible city up to three years for reprogrmming and will tn in addition to, anyfuture allotments. DcrAANDCrrY OF DENTON. TWASrAc£3 1 RxrwmuRSwiNrAG8xEN£&Nr(TRiPPOLiCV)m DCrA does not assume or incur any liability, obligation or financial responsibility for a contract between an eligible city and a contractor, employee or agent for an approved project or any habihtyfor a result, occurrence, injury ordmages resulting from or caused, dir@tly or indirectly, by an approved project. VII. PERFORMANCE EVALUATION AND REPORTING Eligible cides shall maintain accurate books md records of all approved projects. Cities will maintain separate records for each approved project including project budgets, budget amendments, revised budget bal©rces, expenditures to date, change ordus, cost to complete, and TRiP &mding rweived to date. D(TA maintains the right to audit a city's books to ensure that TRiP 6rnding is applied in accordance with the program criteria. Cities also maintain the right to audit DCFA's books to ensure that the frmding allocations and disbursements are in accordmce with these guidelines md other applicable laws. In addition to financial rwords, memtnr cities will provide to DCTA an annual status report for each funded project detailing the activities completed to date, schedule updates, and any foreseeable issues or challenges. Additional performurce monitoring criteria may tn established for larger disbursements or on-going pmgrms hrnded through TRiP. DCTA mo’ nconfum performance goals (established in coordination with the mmber cities) intarded to demonstrate the project’s ability to support Long.Range Service Plan goals. DCFA will report quarterly to the Board on the status of the TRiP fund, including amounts apportioned, amounts programmed, amounts disbursed to member cities, and the amount remaining for each city. Quarterly stafF reports will also include a summary of significant milestones and performmce goals VIII. ETHICS AND coNFLicrs OF INTEREST oaioers and employees involved in the project selection process shall reaain &om personal business activity that could conflict with the proper execution md management of the TRiP of that aould impair the ability to make impartial decisions. Employees and board members shall disclose any material interests potentially aaocted by my of the projects submitted. Procedures when identib,ing a potential conflict of interest will comply with Chapter 171 of the Texas Lu:al Government Code regarding conflicts of interest. If an omen or employee involved in the project selection process has a substantial interest in a business entity or in real property, that person must file ni affidavit stating the nature md extent of the interest and abstain from further participation. 1 U. SUBJECt TO AUDIF DCTA shall establish a system of written internal controls which will be reviewed annually with the independent auditor of DCTA. The controls shall be designed to prevent loss of public funds due to error, misrepresentation, or oversight. A formal mnual review of these internal controls as well as disbursmalts and r@eipts associated with the Transportation Reinvestment Progrm will be performed by m independart auditor. Results of the audit shall be reported to the Bond. 1 Legal exceptions and situations not requiring abstention grould tn review-ed and cknrmarted with DCTA counsel. DCTA ANDCrrY OF DENTON, TDCAS REnWBURSmnNrAGREmQNr (TRIP POLICY)aim DENTON COUNTY TRANSPORTATION AUTHORrrY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) ATTACHMENT A – PROJECT APPLICATION PROJECr NAME: PROJECT SPONSOR:[] Denton [] LewiMne 11111111111111111111111111 :: E!!]1 d PROJECT DESCRIPTION: GEOGRAPHICLiMrrs/BOUNDARiES: REQUEST FOR CAPITAL LEVEL OF DESIGN: PROJECT COST: FUNDngG REQUEST: ESTn£ATED PROJECTCOMPLETION DATE: ADDrriONAL HVFORMATION: m DCrA ANDCrrY OFDILWW, TEXASRHMBURSEMOW AGREEMENT (IRlr POLICY) DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) IN THE SECTION BELOW, PLEASE INDICATE HOW THE PROPOSED PROJECTSUPPORTS DCTA LONGRANGE SERVICE PLAN GOALS [] Increase service efnciency and reliability [ ] Increase service effectiveness for DCTACustomer [] Increase the visibility and elevate the image–- of DCTA F] Expand DCTA services into areas where a Transit has a strong likelihood of success [.] Coordinate with ngonal transportationProviders [] Pair &mat facijities to existing and plannedTransit-supportive development [] Advocate sustainable development practices that support transit 1-1 Strive for fInancial excellarce by maintaining u fiscally sound and sustainable financial plans and budgets that reflect community prioritiesand values M DCrA AND cnT OF DENTON. TEXASRHMBURSEMWrAGREEHUW aRP POLICY) DENTON couNry TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) THIS SECTION TO BE COMPLETED BY DCTA STAFF Transportation ReinvestmaH Program Project Idartifie£na Meets minimum project eligibility requirements Meets project selection Rank: Initial Member City Transportation Reinvestmart Program Balance: Recommulded Project FY Programmed Amount: Remaining Member City Balur w: Recommnrded Disbursement Schedule:nnnn Lump Sum Quarterly Monthly As defined through Inter-local Agreement PLEASE ATTACH PROJECT COST BACKUP. ACCEPTABLE COST BACKUP FORCAPrrAL PROJECrs UVCLUDES PROJECT DRAWSINGS. DESIGN SHEETS. COSTWORKBOOK OR BED SHEET. FOR SERVICE REQUESTS, PLEASE INLCUDE ASUMMARY OF DISCUSSIONS wmi DCrA SERVICE PLANNING STAFF OR ANESTIMATE FROM AN ALTERNATE TRANSPORTATION SERVICE PROVEDER. M DCrA AND CITY OF DENTON. TEXaSREIMBUR8EMHW AGREniEVI (rTUPPOUCY) ATFAciwIENr A Imp„,,m,.tTyp I Rwtricdons Transit Stop Amenities I Along existing or plmned DCTA axed routes SidwaM I Wihh one mile and/or along wisdng or planned DCTA axedroutes/demard response zones Croswdk}/mediaa Idmd I WMin one mile ©ld/or of planned DCTA axed routes/bmdresponse zonH Bike/Ped Trail Conaections I Plovida Qonnoction to eHsthg or plmned transit netwoA Bus Bulb outmurning Pocket I N/A Transit Lane I N/A Bike Lane (on-street) I N/A Other Lane Reconfiguration I Must serve a transit-related purpose Traffic Calming I N/A [ jJRig 0 r P 1 11a!Inn1 e d EHI••IT J!I!][ fLIam uh gongkm mms ]prBe r M fixed routes/onqemand response Safety Improvements 1 zones ! iF i11g 0 r P 1 11aIR11 e d E} (bIIIpIT J!I!IL hHImaM nMnm nsW nse S i gII a1 Ti n1 i n g 1 ::::: e );1bbi s t i][]I g o r P 1 am edI)TA axed routes/on demand BSP ome Other Intersectioa I Along existing or plwtned DCFA fixed routes/on<lemand responseImprovmeaB I zones Saed Improvements I Along exist@ or plamed DCrA fixed roueshndwand msWnse- I zones iI ::E1= 1:HI::4:i::: I!I:It 1 1111yri IEIEI iIrIL 500 Mt daFTAIMbmw hm Hes Transit OrMted lkvelopmmt I Planning md site development activities Transit Adjaceat Development I Planning aId site develowent activities V Signage Note: All improvements should be consistent with qiproved local and regional pIms, including DCTA's Long.RmgeService PIm qE„.„,, EXHIBrr “B” Project Application E\lllrTT -B- 1 DtI . I ANt)c'lr\’ I.FDI\'I I IN. Ir \;\SAPPLICATI. .:\ 1 Rl 1\IF it 'I(SI .,IFVI ..\( iRl:1.XII NI ILOOP]B31DEWAI.ESt DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) ATrACHMEIVr A - PROJECr APPLICATION PROJECT NAME:LOOP 288 SIDEWALKS PROJECT SPONSOR:[/] Denton [] Lewisvine [ ] ndlandVillage PROJECT DESCRlrrlON:;idewalk installation along Loop 288 in gap areas providing continuous connectMtV to pedestrians. This area is a mIx of both commercial and resIdential development with fast increasing pedestrian use. GEOGRAPHICLiMrrs/BOUNDARiES:11. Westside Loop 288 from Just south of Holland Line to existing sidewalk at The Loop Apartment complex 12. Eastside LooP 288 frorn Market street south to exIsting sidewalk REQUEST FOR CAPITAL LEVEL OF DESIGN:10% I$ 360,000.ooPROJECT COST: FUNDB+G REQUEST:I$ 360,000.oo ESTIMATED PROJECTCONPLETION DATE:IQ2 2024 ADDrriONAL INFORMATION: Sycamore Improvements also align wIth the A-TraIn to UNT/Sycamore Sidepath Pedestrian Improvernents {2021 TRiP project) Exlllryr "B-APPLICATION IX' fA A N13C'll Y ' -’F it I 'x jl. b; IFHAS Rr INllU ltSI Nlfb91 AtiR I':l'.kIT hT ILDOP IB SIDEWALKS) DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) IN THE SECTION BELOW, PLEASE nqDic ATE HOW un PROPOSED PROJECTSUPPORTS DCT A LONG-RANGE SERVICE PLAN GOALS [1 Increase service efficiency and reliability IDCFA specific goal, which the CitY of Denton supports, but is beyond the scope of s project appIIcation. Ul Incrase service efFectiveness for DCTACustomer Expanding pedestrian access north frorn !Route DC3 serves additIonal transIt rIders la Increase the visibility and elevate the image--- of DCTA jconstruc£inB sidewalks along the DC3 IRoute improves bus stop access and -llltV. [] Expand DCTA gordon into areas where–- Transit has a strong likelihood of success DCTA specific goal, which the City of Denton supports, but is beyond the scope of Fs project applicatIon. [ ] Coordinate with ndonal transwnaHonProviders IDCTA specific goal, which the City of FDenton supports, but is beyond the scope of s proJect applicatIon [a Pair t[ansit facijki% to existing and planned-'- Transit-supportive development INew sIdewalks will improve access between Route DC3 and dependent users of the Junction (CVs new shelter) and Our DaIly Bread. [/] Advocate sustain?ble development practicesthat support transit IExpanded sidewalk connectMty makes Itt access more convenient by walking or biking, and increases bus stop access [d Strive for financial exw.llence by mqntaining– fiscally gould and sustainable financial plans and budgets that reflect community prioritiesand valuw le City of Denton is rated AA+/A+ by Standard & Poor’s & has jearned all 5 Transparency Stars by the Texas Comptroller of IPublic Acoounts. This Project is in the Capital Budget, withlfinancial resources to ensure suaessful completion. E\IIII II r -B' I [X' rx ANI) ('I TV( f DFF.+1't PP. If \ASAPPLICATION 1 Rf INlf ll ItSI MI:hI ,\tIRFl-Ntr N 1 1u)ap nB SIDEWALKS} DENTON couNrY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) THIS SECTION TO BE COMPLETED BY DCrA STAFF Transportation Reinvestment Program Project Identifier: [] Meets minimum project eligibility requirements [ ] Meets project selection Rank: Initial Member City Transportation Reinvestment Program Balance: Recommended Project FY Programmed Amount: Remaining Member City Balance: Recommended Disbursement Schedule:annn Lump Sum Quarterly Monthly As defIned through Inter-local Agreement PLEASE ATIACH PROJECr COST BACKUP. ACCEPTABLE COST BACKUP FOR CAPITAL PROJECTS iNCLUDES PRO JEfF DRAWSINGS, DESIGN SHEETS, COSTWORKBOOK OR BID SHEET. FOR SERVICE REQUESTS, PLEASE INLCUDE ASUMNtART OF DISCUSSIONS WIFH DCFA SERVICE PLANNING STAFF OR ANESTIMATE FROM AN ALTERNATE TRANSPORTATION SERVICE PROVIDER. E\III[UT "B- I IX'f + '\\l)C'll V 1 r Drb4'rl r-.. lr\,\s APPLICATll-h 1 Rl lb{131 liSt \IFh ] ,\liRr[RtF 1, T ILOOP B8 SID£\VJ,LESt • qa T n f STATE OF TEXAS § §COUNFY OF DENTON § REIMBURSEMENF AGREEMENT This Reimbursement Agreement (“AgreemaH“) is made and entered by and betwear Denton County Transportation Authority (“DCTA”) and the City of Denton, Texas ('Denton”),(each a “PaW’ and collectively the 'Parties”), acting by and through their authorized representahves. RECrFALS WHEREAS, on November 12, 2020, the DCTA Board of Directors approved the DCTATransportation Reinv®tment Program Policy (“TRiP Policy”) which is attached hereto aId incorporated herein as Exhibit “A“ to provide financial assistance to DCTA member cities for transit-supportive projects consistent with and beneficial to DCTA’s Long-Range Service PlwrGoals; ard WHEREAS, under the terms of the TRiP Policy, member cities desiring to obtain funding for a proposed eligible project must submit a written application form to DCTA in accordance with the criteria set forth in the TRiP Policy; and WHEREAS, Denton submitted a written application to improve forty-nine (49) roadway segments associated with the Southeast Denton Neighborhood Rehabilitation Program (the “Project”) which is more fully dacribed in Exhibit “B” attached hereto and incorporated herein;and WHEREAS, DCTA has determined that Dalton’s application for the Project meets thecriteria established under the TRiP Policy and will be consistent with and beneficial to DCTA’s Ix)ng-Range Service Plan Goal and, therefore, has approved the Project; and NOW THEREFORE, for and in consideration of the mutual obligations and benefits contained herein, the Parties shall agree as follows: PAG£ I Article 1Term The Term of this Agreement graII begin on the last date of execution hereof (“Effective Date”) and continue until the Project has been completed and DCTA has reimbursed Denton up to Two- Hundred Twenty-Eight Thousand Seven Hundred Fifty Dollars ($228,750.00) in costs incurred relating to the construction of the Project (“Expiration Date“). Article II Conditions to Funding 2. 1 DCT A shall reimburse Denton in ni amount equa] to lknton’s expenses up to Two- Hrmdnd Twarty-Eight Thousand Seven Hwrdred Fifty Dollars ($228,750.00) incurred relating to the construction of the Project conditioned upon the compliance and satisfaction by Denton of the D(TA AND Crrv or DwroN,T£xASR£rMBURs£M£vr ACR££M£Nr (S£bB srR£rr BUNDr£ siD£w4bra) terms and conditions of this Agreement and the following conditions: (a) Reimbursement Requat. Denton shall submit quarterly Requests for Reimbursement for its direct expenses after expenses have been incurred and paid. The Requats for Reimbursemurt should include all invoices and backup to documaH work performed as well as either oopies of cleared chocks or copies of posted wires to vui& Denton’s payments for invoices included therein. Request for Reimbursementshould be submitted via email to: accountspayable@dcta.net tpalermo@dctanet 2.2 DCTA shall reimburse Denton within thirty (30) days after receipt of a proper Request for Reimbursemart provided there are no errors or discrepancies and that the work noted on the Request for Reimbursement is deemed by DCTA or its d®ignee to be in compliance with the project eligibility requirements set forth in the TRiP Policy. 2.3 Required Use. During the Term of this Agreement, the Rrnding provided by DCTA to Denton shall not be used for ury purpose other thnr construction of the Project. Any use by Denton of funding provided by DCTA other than construction of the Project shall be a violation of this Agreement and result in termination of this Agreement. If such violation occurs, Denton will be obligated to return all funds received for construction of the Project to DCTA. Article III Denton’s Obligations 3.1 Contractor. Dalton shall hire the contractor for the Project and enter into a separate agreement with the Contractor for construction of the Project. DCTA shall not be a party to any agreement entered into by Denton and a third party for work relating to the Project. 3.2 Payments. Denton shall be r®ponsible for payments to all contractors performing work on the Project. DCTA shall not be responsible for any payments to any contractor or vendor performing work on the Project. 3.3 Maintenance of Projoct. Denton shall be responsible for the maintenance andupkeep of the Project following the Expiration Date. 3.4 Competitive Bidding. Denton shall, in performing its requirements under the Agreement and in completing the Project, conform with the requirements of competitive bidding detailed in Chapter 252 of the Texas Local Government Code. PAGE 2 D(:FAANDCrrv or DZNroN,T£xAS RrrMBURszM£Nr ACRr£M£lw (s£nBSIR£rr BUNDLr srDIwiLiB) Article IV Miscellaneous 4.1 Limitation on Liability. It is acknowledged and agreed by the Parties that the terms hereof are not intalded to and shall not be deemed to create a partnership or joint venture among the PaRi®. It is understood and agreed between the Parties that Denton, in satisfying the conditions of this Agreement, has acted independently, and DCTA assumes no responsibilities or liabilities to third parties in connection with these actions. 4.2 Governing Law. If any action, whether real or asserted, at law or in equity, arises al the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Denton County, Texas. 4.3 Severability. If any term or provision of this Agreemart is heldto be illegal, invalid or unenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision, the puti® shall endeavor to agree to a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable. 4.4 Counterparts. This Agreement may be executed in multiple counterparts, each ofwhich shall be deemed an original, and all of udrich shall constitute but one and the sameinstrument. 4.5 Authorization. The undersigned officers and/or agents are properly authorized to execute this Agroemart on behalf of the parties hereto and each party hereby ceNifies to the other that any necessary actions extending such authority have beal duly passed and are now in full forceald effect. 4.6 Notices. All notices, requests, demands, and other oommunications Mich are required or permitted to be given WIder this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid, to the respective representative set out below, or his/her designee. 4.7 Exhibits and Recitals: The exhibits attached hereto, and the Recitals are incorporated herein and made a part hereof for all purposes. 4.8 Entire Agreement: This agreement constitut® the sole and only agreement between the Parties and supersedes any prior understandings written or oral agreements between the Parti® with respect to this subject matter. (signature page to follaw) DCFA ANDCrry or D£NroN,TrxAS R£rMBURsm4£xr ACR£zM£Nr (38uBgrR£rr BUNDL£ srDrwALro) EXECUTEDMis Z7 dayof Aed\ C J 2023. ::‘ Chief Executive Officer 1955 Lakeway Drive, Suite 260Denton, Texas 75067 Phone: (972) 2214600 Approved as to form: J.'a e EXECUTED this b+ day of +J 2023. A\tlelttll City of Denton, Texas Sara HensleyCity Manager 215 East McKinney StreetDenton. Texas 76201 Phone: (940) 349-8200 ATrEST:JESSE SILAZAK INTERIM CITY SECRETARY :;:§£HL£TJDNIIIt BeEB\:%H financial and operational obligations and APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY AFFI min$ain Director of Capital ProjectsTitledZ ,'.&Capital Projects Department 3/gq/#3Date DmA AND Cru or D£NroN,T£xAS REIMBURSEMENt AGREEMENT (SE&B STREHr BUNDLE SIDEWALKS) EXHIBrF "A"TRiP "At' Policy DnA AND crrY OF DENTON, TWASRE]haLIRSm8ENr AGREHWNr (TRIP POLICY) EXHIBIT "A" Denton County Transportation Authority Transportation Reinvestment Program ('TRiP) Board Approval 11/12/2020 1. POLICY STATEMFW The Denton County Transportation Authority (OCTA) Transportation Reinvestment Progrm(TRiP) policy objective is to provide financial assistmce to DCTA member cities for transit- supportive projects consistent with and bme£cial to DCTA's Long-Range Service Plan goals. TRiP fbnding will be apportioned to DCTA member cities in proportion to each city's net half- cart sales and use tax collection for the previous fiscal year, as published by the TexasComptroller's Allocation Payment Detail. Total program funding levels and allocation formula are detailed in Section III. DCTA will distribute funds to mmb© cities for eligible projects consistent with DCTA's enabling legislation, Chapters 43 1 and 460 of the Texas Transportation Code, ard project selection criteria specified in Section V. H. SCOPE TRiP is a five-year policy, with its first flrnding cycle beginning in 2021. Each year, DCTA will establish TRiP funding levels following an audit of the previous fiscal year's net available balarce and in accordance with the TRiP policy. DCTA will issue a call for projects in January of each calendw year. Continuation of the policy beyond the initial five yells would require DCTA Board reapproval. In the event the Bond does not re-approve subsequent years, the policy will expire after the five-years and any unobIigated funds shall revert to DCTA cash reserves. Funds will be available to OCTA member cities, including IXnton, Highland Village and Lewisville. A municipality which becomes a participating member of DOA, under the provisions of Section 460.302 Texas Transportation Code, will tncome an eligible recipient of DHA TRiP funding in the next fiscal year followIng collection of a transit sales and use tax. III. FUNDING The nrnual TRiP budget will be equal to 15 percent of DCTA’s net available fund balance from the previous fiscal year. In aldition, DCTA will authoria a one-time program startup amount of $2,000,000 to be transferred from the Capital/In&as&ucture Reserve to a dedicated TRiP projectline within the FY2021 budget. Annual progrm contributions may be mended as necessary through Board mardment of the TRiP policy. Funding for each member city will be allocated based on the following formula: = 95% x Annual Program Budget IndIvidual member city saLes Car collection prior Fr\ (Total all 7nanber citIes sales tax collection prior FY) Actual cost up to and not to exceed ave percent of the annual program budget shall be set aside for DCTA program administration, including project selection, monitoring and financial reporting, and 95 pwcent split among member cities proportional to sales and use tax receipts, as estimaed by OCTA financial staff. for the previous fiscal year. Prior to award of the TRiP projects, DCTA staB will present anticipated TRiP administrative costs for Board approval. Unspent administrative budget shall be returned to TRiP reserve balances. DCrA ABIDCrrY OF DENTON, TEXASRE]baURSER8tNrAGREEMEM (TRIP POLICY)Elin Multiple municipahtia mo' pool their allocated mounts to allow more flexibility in finmcing larger, mutually bmeaGial projects. Mmbn citia could accrue allocated funds each 6scal yew in order to fInd a larBW proj<X. Funds remain with DCF4 designated to each mmber city. until dispersed tonI approved project Funds will remain with DCTA until nimbursements have been male to the memtnr city for an q)proved project. Unoblig8ted funds designated to each member city may rollover for up to three years. IV. ELIG[BLE PROJECFS To be eligible for TRiP funding, a project must tn oonsistart with DCFA's enabling legislation, Cluptus 431 and 460 of the Texas Transportation Code, aId project selection uiteda specified in Section V. Projects funded through intu-local agreements must be authoriad under aId consistent with the provisions of Taxa Local Govanmmt Code 791: Int@local Cooperation Contracts. A key provision ofChq>ter 460 regarding DCTA expenditures is that they be consistent with nrd tnne6cial to the locally adopted Long-Range Service Plan goals. Projects eligible for TRiP funding should dmonstrate support of these formally adopted goals. Eligible projects are shown inAttachment A. In aldition to serving Long-Range Service PIm goals, projects eligible for TRiP funding shouldbe clearly defined md finmrcially sound. Well-defined capital/expansion projects will facilitate a reliable design-build cost estimate. Cost estimates formaintenar@ of assets should be based on rwart simil@ maintenance projects or bids/sohcitations where available. Planning andpreliminary design oosts may also be eligible for projects that support DCFA’s long range goals. Eligible project types may be amended as necessary through a DCTA Bond mendment of the TRiP policy. Adoption of m updated DOA Long-Range Swvice Plan update may trigger Board action if amendments to TRiP project criteria me needed to ensure consistency with updated Long- Range Service Plan goals. V. PROJECT SELECIION Eligible memtnr cities must submit a written application for funding. The application shall include, at minimum: a project description, project limits and boundnies, proposed or engineuing based capital cost estimates, requested funding mount, identification of additional funding sources (if applicable), proposed schedule for the project, and a description of how the pmjwt would support DCTA’s Long-Range Swvice Plwr goals. A sample project application is provided in Attachment A. Applications will be submitted within 90 days of the DCTA Call for Projects. However, membm cities may submit their applications sooner. DCFA staff will have 30 days to review theapplication to determine minimum project eligibility or raFrat more information. Subsegwnt to completing the review, if no additional information was molested, the application will be plmed on the agarda for the next ngulady scheduled DCTA Board of Directors meeting for consideration. Following the review of each application, the DCTA Board will Ical the ©proval and awnd prooess. Should a member city have a project that timing would necessitate al wplication prior to the call forprojects, a city may submit an application for pre-award authority. Any cost di#ennce betwear the member city's allocated funding for that year and the project cost, may be reimbursed in subsequentyears or borne by the membn city. DCFA stanwill have 45 days to review the pre-awmd authority application to determine minimum project eligibility or request more information. Subsequent to completing the review, if no additional information was requested, the application will be pIM>ed on the agenda for the next mgulad} BIEn DCIA ANDCrrY OF DENTON, TUCAS RE]hauRSH&wwF AGREHWNF (TRIP POLICY) scheduled DCTA Board of Directors meeting for consideration. Following the review of each application, the DCF A Board will lead the approval and award process. At a minimum, projects must meet the following uitmia to b eligible for DCTA funding: • Project limits located primarily within the DCTA service area, the geographic boundmies of DCTA mmber cities, or wIthin a warter mile of any A-Train Station or DCFA fixedbus route. o Projects that extend tnyond this area should identib' wtra-territorial costs and alternate funding sources for the portion of costs not eligible for TRiP funding • Clear and defensible nexus to DCTA Long-Range Service Plan goals • Financially Sound o Requested capital fUnding does not exceed the memtnr city's TRiP allocation, or o Funding sources have been identified for project costs exceeding the requestedamount In the event a mmber city submits multiple projects for considwation whose total costs exceed themmber city's balmce of available fUnds, additional project aiteria may be considered to n&row the selection. These additional aiteda may include percent cost sharing, ability to leverage additionalfederal funding, project timeRame, and demonstrated ability to meet multiple Long-Range Service Plan goals. Projects meeting minimum selection cri@ia may be deferred to a fUture year in the event of funding limitations. VI. DiSBURSEMENr Based on the requested funding amount and as part of the Bowd approval packet, DCTA staff will recommend a schedule for TRiP funding disbursement which may be lump sum, quarterly, or annually. Onee approved by the DCFA Bond the approved funding becomes programmed to the project. That programmed amount is deducted from the available apportioment as an obligation. Funds will be allocated in accordance with the approved schedule, includiw lump-sum, gwterly or annually. In no case, will disbursements be made until the project eligibility requirements have beenmet and formal approval by the DCFA Board has been made. DCTA disburswent of payment to mmber cities for eligible project expenses will occur aBu an expense has beenincurred as a reimbursement. For capital assistance projects, member cities shall provide DCTA with a project status report andcrurent financial records for each approved project. The status report shall be submitted on an annual basis (consistent with recommended disbursement schedule), and will include: • Project identifier • Approved project budget • TRiP funds programmed for the project • Expenses incurred • Pucentage completion At project oompletion, in the event that final project accounting or audit reveals that TRiP Rrndingwas not expended in a manner consistent with progrm requirements, or that the final project cost was less than the approved TRIP funding, those unspent funds shall be retumod to DCTA and remain available in the apportionment for nprogmmming to the eligible city. Unspent dollars shall be available to the eligible city up to three years forreprogramming nrd will tn in addition to, anyfuture allotmmts. mmDCrAANDCrrY OF DwroN, TWASRErN£BURSnMENr AGREmmNr (TRIP POLICY) DCTA does not assume or incur any liability, obligation or financial responsibility for a contract between an eligible city and a contractor, employee or agent for an approved project or any liability for a result, occunenoe, injury or damages resulting from or caused, directly or indirectly, by an approved project, VII. PERFORMANCE EVALUATION AND REPORTING Eligible cities shall maintain awwate tx>oks and rwords of all approved projects. Cities will maintain separate rwords for each approved project including project budgets, budget amendments. revised budget balances, expenditures to date, churge orders, cost to complete, and TRiP funding received to date. DCFA maintains the right to audit a city's books to ensure that TRiP Arnding is applied in accordance with the program criteria. Cities also maintain the right to audit DCTA's books to ensure that the funding allocations and disbursements are in accordance with these guidelines and other applicable laws. In addition to fInancial records, member cities will provide to DOA an annual status report foreach funded project detailing the activities completed to date, schedule updates, and any foreseeable issues or challenges. Additional performnrce monitoring cdteda mw be established for larger disbursements or on-going programs funded through TRiP. DCTA may reconfirm performance goals (established in coordination with the member cities) intended to demonstrate the project's ability to support Long-Range Service Plan goals, DCTAwill report quarterly to the Board on the status of the TRiP fund, including amounts apportioned, amounts progrmmed, amounts disbursed to member cities, and the amount ranaining for each city. Quarterly stM reports will also include a summary of significant milestones and performance goals VIII. ETHICS AND CONFLICTS OF INTEREST Oflicers and employees involved in the project selection process shall reBain Bom personal business activity that could conflict with the proper execution md management of the TRiP of that could impair the ability to make impartial decisions. Employees and bond members shall disclose any material interests potentially aRected by my of the projects submitted. Procedures when identifying a potential conflict of interest will comply with Chapter 171 of theTexas Local Governmart Code regarding conflicts of interest. If an omen or employee involved in the project selection process has a substmtial interest in a business entity or in real property, that person must file nr amdavit stating the nature and extent of the int nest and abstain from furthn participation. 1 IX. SUBJECT TO AUDIT DCFA shall establish a system of written intunal controls which will be reviewed annually with the independent anditor ofDCFA. The controls shall be designed to prevent loss of public funds due to error, misrepresentation, or ov©sight. A formal mnual review of these intunal controls as well as disbursements and rweipts associated with the Transportation Reinvestment Program will be performed by an independent auditor. Results of the audit shall be reported to the Bond. 1 Legal exceptions and situations not requiring abstention should be reviewed and ckxxanented with DCTA cormsel. DCrA AND crrY OF DENTON. TWAS REmmuRsmmNr AGREFNDRNr (TRiP POLICY)REa DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) ATTACHMENT A PROJECt APPLICATION PROJECT NAME: PROJECT SPONSOR:[] Denton ['] LewisaUe He:i::y PROJECr DESCRIPIION: GEOGRAPHICLIMITS/BOUNDARIES: REQUEST FOR CAPITAL LEVEL OF DEsimi: PROJECT COST: FUNDn{G REQUEST: ESTn4ATED PROJECTCOMPLETION DATE: E ] ADDITIONAL INFORMATION: W DinA AND CITY OF DENTON, TEXASRmiBURSEMENT AGRELUENT (TRIP POLICY) DENtON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRhM (TRiP) IN T}a SECTION BELOW, PLEASE INDICATE HOW TIm PROPOSED PROJECTSUPPORTS DCTA LONGRANGE SERVICE PLAN GOALS [] Increase service efndency and reliability [] Increase service effectiveness for DCTACustomer [] Increase the visibility and elevate the image– of DCTA [1 Expand DCTA services into areas where H Transit has a strong likelihood of success [] Coordinate with ndonal transponadonProviders n Pair transit facilities to existing and planned 1–1 Transit-supportive development [ ] Advocate sustain?tHe development practic®that support transit [.] Strive for 6nandal exe. by manu– fiscally sormd and sustainable financial plans and budgets that reflect community prioritiesand valuesm DnA AND CfIT OFDEqTON, TEXASREIMBURSEMENT AGREEMENT (TRIP POLICY) DENrON couNrY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENt PROGRAM (TRiP) THIS SEcrioN TO BE COMPLETED BY DCTA STAFF Transportation Reinv®tment Program Project Identifier:aU Meets minimum project eligibility requirements Mew project selection Rank: Initial Member City Transportation Reinvestment Program Balance: Rwommarded Project FY Programmed Amount: Remaining Member City Balarce: Rooommarded Disbursemnt Schedule:nanU Lump Sum Quarterly Monthly As defIned throug1 inter-local Agreement PLEASE ATTACH PROJECT COST BACKUP. ACCEPTABLE COST BACKUP FOR C'APrrAL PROJECrs UVCLUDES PROJECT DRAWSINGS, DESIGN SHEETS, COSTWORIBOOK OR BD SHEET. FOR SERVICE REQUESTS, PLEASE HVLCUDE ASUMMARY OF DISCUSSIONS wmi DCIA SERVICE PLANNUVG STAFF OR ANESTIMATE FROM AN ALTERNATE TRANSPORTATION SERVICE PROVDER M DnA AND cnT OF DENTON. TEXqSRHMBUR8EMWTAGRBniWr rnIB POLICY) ATrACHMENF A Improvem,,t Type I R£stricdons Transit Stop Amenities 1 Along existing or planned DCTA fixed routes S A 1:11V 111LDhEIbIIIIII I )II:r=:;£ ::: i111:::::::II::: I:==as thguIMlX# fhd C r0 S S W 11iI1 1b1:1bII!11/1rIr11 1:1[1 i Im 1 S Imd I =:£T£ :) ::fan &ord phmed DCrAn xed rouM demand BikeWed Trail Conaecdoas I Provides connection to existing or pInned transit netwolk Bus Bab Out/Turning Pocket I N/A Transit Lane I N/A Bike Lane (on-street) I N/A Other Lane Recon6guratioa I Must serve a transit-related purpose Traffic Calming I N/A [ Fi1A1g 0 r P I IIIa[1Une d IFH111} C T JIiL 6 X d roaM nam Man qP we r A fixed routes/ondemand response Safety Improvements I zones b ILg o r P 1 111aIIL11 1:pI1 11HIIII (IFH•qIrAn MrlmUM am md msp ome S i g11 8a T i nI i n g I i::== e B)iEj s IIiIr1g o r P 1 anne dD (Maxedm ubs bn am and response Other Intersection I Along existing or plmned DCFA fixed routes/on<Mand responseImprovunents I zones Strut lmprwanents I Along eU'ti'g o' plaIn'd DCFA fixed ro"bs/on xWand responser - 1 zones : :If;: 1rE :IFIg;;E: 1!iIt 1 1EIbri ILIbI i]n1 5 0 0 fe e t Of DCT As Mom uni1MGS Transit OMted Development I Planning md site develowent activities Transit Adjacent Development I Planning aId site development aHMties YayMdnWlacemddng I N/ASignage Note: All improvements should be consistent with approved local and regional pIms, including DCTA’s Long-RangeService Plan q!:„.„., EXHIBIT “B” Project Application E\rllnrr -B"APPLICATION [X' I \ .\\1) C'lr\' 1 4= Dl:h'l\ IN. 'l r \.\S Rl It\lrlt ltSI \Ir\ 1 ACR rr• RIf FaT ISED.E STREET BUNtLE SIDEWALKS) DEMON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) ATrACHMENF A - PROJECr APPLICATION PROJECT NAME:SEDB siRErr BUNDLE PROJECT SPONSOR:[/] Denton [] Lewiwille ::I iI!!II d PROJECt DESCRlrrlON:Southeast Denton Package B contains 49 roadway segments associated with the Neighborhood RehabIIItation Program (formally known as the 2019 In Band Program). These 49 segments consist of totaltreet on, some utIlity replacements/upgrades and sidewalk Installation. GEOGRAPHICLIMITS/BOUNDARIES:List Below in Additional Info Section REQUEST FOR CAPITAL LEVEL OF DESIGN: PROJECT COST:$ 15.500,000.00 FUNDngG REQUEST:$ 228,750.00 ESTMATED PROJECTCOMPLETION DATE: ADDIFIONAL INFORMATION: srREfrsEGMEvr FROM& TO 5 Highland Locust-WainwdBht3 Crawford 4 Crawford2 Ccylins ktlmon.West1 Ave S Prairie.&nth re IO Maddox Prairie.South8 IrxJwtrial 9 IRlustrh6 HiBhland MyrtieElm 7 Highland Hera.Mwtle 16 F+airb Bel Ave-Skinrer13 Maple Mylle-Elm 14 Maple Flew awtb IS Maple Elm-taut12 Maple11 Maple Carol Bv-Pxinc 20 kairie Maddox-AveS 21 hArlberTy CrawfaxFWcxxl19 MultnrW Russdt-Bell Ave18 Prairie Skimer.Nbddox17 Mulberry 26 9Tlth Dallas EX-Hill St25 Muberq U:mst .Austin24 Prairie Ave Staley23 RArlberW awlocust22 Prairie 31 Myrtle Maple-EegcMulberry Austin .lnlustrial 28Smith Jdlnson-DaII& [> 29Wrtle X}S$arx:re Ex 35 Hera Strout+F+aide33 Mwtle Eade.Ft Wuth tX Im34Sytamara Cr32 SWannre 38 Pierce Pniri€.Hi8IbndgB Wainwright aTI Pbrce HUHanFMaple36Sytanwe WdnwHBht-fahistHal 44 BaileY WlnnSwth43 Prdrie Carroll Blvd.PIerce41 Prairie FlercbEtmWainwrjght WarrcnCt-HiBhIRxl 42 WbinwriBht 46 Bradshaw F+airie.Prairie 47 Prairie Wainwright.DdI Ave 48 Bradshaw F+airie. VUlson 49 &alshaw SVPrairie uxust-WainwriMt E>,lllnIT"B'IX' fA /\Fajl C 'I I \' IF DEN-ri n'; 1 FX.\$AppLICATiON Rt 1\IIII 'ltSI \tI:N! \IIli I I hIT N f ISED-8 STREET BUNILE SIDL\\1ALKS I DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) IN TIa SECTION BELOW, PLEASE INDICATE HOW THE PROPOSED PROJECTSUPPORTS DO A LONGRANGE SERVICE PLAN GOALS [] Increase service efficiency aId reliability iDCTA specific goal, which the CitY of Denton supports, but is beyond the scope of is proJect application, a] Tncrase service effecdveness for DCTACustomer IExpanding pedestrian access surrounding the h-Train rail-trail and Route DC2 expands transit access in Southeast Denton, increasing equitable access to transIt in an under-served community V] Increase the visibility and elevate the image–- of DCTA IConstructlng sIdewalks surroundIng the IA-Train rail-trail and DC2 Route Improves bus stop access and visibIIIty [1 Expand DCTA servicw into areas where H Transit has a strong likelihood of success }DCTA specific goal, which the City of IDenton supports, but is beyond the scope of this project application [] Coordinate with Mona] transwnahonProviders DCTA specific goal, which the CitY of Denton supports, but is beyond the scope of this project application k] Pair transit facijities to existing and plannedTransit-supportive development IFuture development is expected in southern Idowntown. Improving sidewalk connectMtya the A-TraIn rail-trail and downtown streets [/] Advocate sustain?He development practicesthat support transit Expanded sidewalk connectivity makes Itransit access more convenient by walking or bikln& and Increases bus stop access. [/] Strive for financial ex@.llwlce by m+ntdning– f\scally gould and sustainable financial plans and budgets that reflect community prioritiesand values le CRy of Denton is rated AA+/A+ by Standard & Poor-s & has learned an 5 Transparency Stars by the Texas Comptroller of Epublic Accounts. This Project is in the Capital Budget, with !financial resources to ensure successful completion miITIFF "B" I [X'I \ A-,r>C1 i V t .r DFb,T\ tN Tr\.\s APPLicAncN I Rl 1\tIll ltsl hll hI ,\CRI I Rtf NI ISEtH STREET BUNDLE 31DEWALKS1 DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) THIS SECTION TO BE COMPLETED BY DCrA STAFF Transportation Reinvestment Program Project Identifier:an Meets minirnum project eligibility requirements Meets project selection Rank: Initial Member City Transportation Reinvestment Program Balance: Rwommended Project FY Programmed Amowlt: Remaining Member City Balance: Recommnlded Disbursement Schedule:aaan Lump Sum Quarterly Monthly As defined through Inter.local Agreement PLEASE ATTACH PROJECT COST BACKUP. ACCEPTABLE COST BACKUP FORCAPrrAL PROJECrs INCLUDES PROJECr DRAWSINGS, DESIGN SHEETS, COSTWORKBOOK OR BID SHEET. FOR SERVICE REQUESTS, PLEASE INLCUDE ASUMMARY OF DISCUSSIONS WITH DCrA SERVICE PLANNING STAFF OR ANESTDVI ATE FROM AN ALTERNATE TRANSPORTATION SERVICE PROVIDER. EXT linn „B” 1 IX' [\ t\NbC'l r\' I JF Dru rt + . Tr \;\S AIPucAncN I Rl Ihlf ll 1,st ' ll. w t .\tikI:1 , if Nr ISEM STREET BUNDLE SIDEWALKS) a I I STATE OF TEXAS g§COUNW OF DENTON g REUWBURSEMENr AGREEMENt This Reimbursemalt Agnemart (“Agreemart“) is made aId enteral by and betweenDalton County Transportation Authority (“DCTA”) and the City of Dalton, Texas (“DaKar”), (each a 'Party” md collectively the “Panin”), acting by md thmudr their authorized rqJrwaltatrv©, RECrrALS WHEREAS, on November 12, 2020, the DmA Board of Directors approved the DCTA Transportation Reinvestmalt Program Policy (“TRiP Policy”) which is attached hereto and incorporated herdn as Exhibit “A” to provide financial assistance to DCTA member citi® for trarsit-supportive projects consistart with and beneficial to DnA’s Long-Range Service PlanGoals; and WHEREAS, WIder the terms of the TRiP Policy, member cities daring to obtain fwrdingfor a proposed eligible project must submit a written application form to DCT A in accordance with the criteria set forth in the TRiP Policy; and WHEREAS, Denton submitted a wdttm application to daign md construct a ten ( 10) foot pedestrian ddepath along Sycamore Street hom the lk)wntown Dalton Tralsit Center to the UNr campus area at Welch Street aId a bicycle lane along Welch Street baww! Eagle and HickolyStreets (the 'Project:’) whiCh are more fully described in Exhibit “B” attached hereto andinoorporated bean; aId WHEREAS, DCTA has determined that Dalton’s application for the Project mwH the criteria established under the TRiP Policy and will be consistent with md benefIcial to DCTA’s Long-Range Service Plan a>al and, therefore, has approved the Project; and NOW THEREFORE, for and in consideration of the mutual obligations and burefits contained herein, the Parties shall agree as follows: Article 1Term The Term of this AgrwmaIt shall begin on the last date of exwution hereof (“Effective Date”) and oontinue until the Projwt has been completed and DCTA has reimbursed Dalton up to EidHy-Eigrt Thousand Four-Hwldred Ninety IX)IIars ($88,490.(D) in costs incurred relating to thecompletion of the Project (“Expiration Date“). DCFA ANDCrrv or DuwoN,TnASR£IhaBURs£M£Nr AGR££M£lW (A.TkAny TO vin/ gVCXMOR£ SID£PATU) Article II Conditions to Funding 2.1 DCT A shall reimburse Dalton in an amount equal to Denton’s expens® up to Eighty- EidH Thousand Four-Hundred Ninety Dollars ($88,490.00) incurred relating to the completion of the l\oja;t conditioned upon the compliance and udsfadon by Denton ofthe terms md conditions of this Agreement md the following conditions: (a)ReimbwsemaH Request. Dalton shall submit quanedy Requests for Reimbursemart for its direct apars® after expenses have beur incurred and paid,The Requests for Reimbunemart shou]d include all invoices and backup to documurt work performed as well as either oopies of cleared checks or copies of posted wires to verify Dalton’s payments for invoices included therdn. Requestfor Reimbursement should be submitted via email to: accountspayable@dcta.net tpalermo@dcta,net 2.2 DCFA shall reimburse Dnlton within thirty (30) days after receipt of a proper Request for Reimbursemart provided there are no errors or discrepancies md that the work notedon the Reqtmt for Reimbursemurt is deemed by DCTA or its daignee to be in compliwlce with the project eligibility requirements set forth in the TRiP Policy 2.3 RequiruI Use. Duing the Term ofthis Agreem©lt, the fulding provided by DCTA toDalton shall not be used for my purpose other than completion of the Project, including sung, daign urgineering, railroad omrdination, right-of-way and/or easement acquisition and construction of the Project. Any use by Denton of funding provided by DCTA other than thesecompletion costs associated with the Project graII be a violation of this Agnem©It ald result in termination of this Agreement. Ifstnh violation occurs, Dalton will be obligated to retwn all funds received for completion of the Project to DCT A. Article III Denton’s Obligations 3.1 C,’onspltant{s)/Contractor. Dalton shall hire the consultant(s) md contractor for the Project and alter into separate agreemarts with the each for completion of the Proj wt. DCTA shaHnot be a party to any agrmnent altered into by Denton md a third party for work relating to the Project 3.2 Pavmarts. Denton shall be responsible for paymurts to all contractors performing work on the Project. DCTA shall not be responsible for aIy payments to ary contractor or vel&ir performing work on the Project. 3.3 Maintenance of Project. Dalton shall be responsible for the maintalance and upkeep of the Project following the Expiration Date. 3.4 Competitive Bidding. Dalton shall, in p©forming its nquinmarts under the Agreemart and in completing the Project, conform with the requiremurts of competitive bidding detailed in Chq)ter 252 of the Texas Local Governm©lt Code. PAC£ 2 DCFA AND env or D£NroN, TEnsR£rMBURs£M£vrAGR££ blur (A.TRAIN TO UNr/gVCAMOR£ SID£rATH) Article IV Miscellaneous 4. 1 Limitation on Liability. It is acknowledged and agreed by the Paniu that the terms hermf are not intn\ded to md shall not be dnmed to create a partnership or joint venture amongthe Parties. It is understood aId agned between the Partia that Denton, in satisfying the condidons of this Agreement, has acted indqardartly, aId DCTA assumes no responsibilities or liabilities to third parties in conn%tial with these actions 4.2 <k)veming Law. If any action, uhether real or awerted, at law or in equity, arises on the basis of any provision of this Agreement, v©rue for such action shall lie in state courts located in Denton County, Texas. 4.3 Sever#bilitv. If any terrn or provision of this Agnemart is held nbc illegal, invalid or unenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be afFected thereby, md in lieu of each such illegal, invalid or ulenforceable term or provision, the parti® shall aldeavor to agree to a legal, valid or ulforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable, 4.4 Counterparts. This Agreemart may be executed in multiple murterparts, each of which shall be deemed zr original, md all of MUch graII constitute but one md the sameInstrument. 4.5 Authodzahon. The unckrsignal officers and/or agarts are properly authorized to execute this Agnemult on behalf of the partiw hereto nld eacih party hereby cenifies to the other that any necnsary actions extending such authority have been duly passed and are now in full forceand effect, 4.6 Notica. All notices, nqrnsts, demands, and other commLmications which are required or permitted to be gival under this Agreement shall be in writing md shall be deemed to have beat duly givWI upon the delivery or receipt thereof, as the case may be, if delivered personally or salt by regist8red or certified rnail, return receipt requ%ted, postage prepaid, to the respective repr®urtati ve set out below, or his/her d®ignee. 4.7 Exhibits md Rwitals. The exhibits attached hereto, and the Recitals are incorporatal herein nrd made a part hereof fm all purpos®. 4.8 Entire Aqnemalt. This agreement constitutes the sole and only agreeamrt between the Partia and supersedes any prior understandings writtar or oral agreements betweaI the Putin with respn# to this subject matter. (signatwe page tofoaow) IX:FAANDCrrv or D£NroB,T£xAS R£rMBURs£M£Nr ACRr£Mwr (A-TRAIN TO UNr/gyCAMOR£ srD£rATrr) EXECUTEI)thi, 77 dayof .Aehl J 2023. Denton Cl mRi;n ltion Authority 2# Chief Executive Officer 1955 Lakeway Drive, Suite 260Denton. Texas 75067 Phone: (972) 2214600 EXECUTED this a~’_ day City of Denton, Texas 215 East McKinney StreetDenton, Texas 76201 Phone: (940) 349-8200 E::E ]:IiLI!a JIIIaZ I!I!ISL ]F11 p 1 ][\Ir TEN M CITY El REFAR Y :ElfthE UP;#{ ?) eEriE qT financial and operational obligations andbusiness terms bMiTia MACK REINWAND, CITY ATrORNEY Director of Capital ProjectsTitlea-al C+‘Capit41 PrOject$ Department _ 3/dq /#3Date DCFA AND Crrv or DwroN, T&usRErMBURSEMcvr ACR££M£vr (A.TRAIN TO UNT/ SYCAMOR£ SrD£PATH) EXHiBrr "A" TRiP Policy DCTA AND CITY OF DENTON, TWASREiwuRSHMEivr AGREH&gBNr (TRIP FOLICX) EXHIBrr "A" Denton County Transportation AuthorityTransportation Reinvestment Program (TRiP) Board Approval 11/12 2020 I. POLICY STATEMENr The Denton County Trwrsportation Authwity (C)CTA) TrmspoRation Reinvesanent Program (TRiP) policy objective is to provide financial assistance to DCFA mwber cities for transit- supportive projects consistart with and bme 6cial to DCFA'g Long.Range Service Plan goals TRiP funding will be apportioned to DCFA mmtnr ddos in proportion to each city's net half- cent sales and use tax collection for the previous fiscal yur, a published by the TeRa Comptrollcr's Allocation Payment Dctait. Total progran funding levels aId allocalion formula are detailed in Section III. DCTA will distribute funds to member cities for eligible projects consistent with DCTA's enabling legislation. Chapters 43 1 and 460 of the Texas Transportation Code. and project selection crituia specified in Section V. II. SCOPE TRiP is a five-year policy, with its nnt funding cycle beginning in 2021. Each year, DCFA will establish TRiP funding lcvols following an audit of the previous aged yciaIJs not available balance and in accordance with the TRiP policy . DCT A will issue a call for projects in January of each calaldar year. Continuation of thc policy beyond the initial nyc years would require DCTA Board napproval. In the event the Board does not re.approve subsequent years. the policy will expire after the five-years and any unobligated funds shall revert to DCT A cash reserves. Funds will be available to OCTA mwrbu cities. including Denton. Highland Village and LouIsville. A municipality which becomes a participating meurbw of DCTA, under the provisions of Section 460.302 Tex® Transportation Code, will become an eligible recipient of DCTA TRiP funding in the next fiscal year followiw collection of a transit sales and use ta. HI. FUNDING The annual TRiP budget will tn equal to 15 percent of DCTA's net available fund balance from the previous fiscal year. In addition, DCTA will authodzc a ono-time prograYn startup amount of $2.000,000 to be transferred from the Capitalanfratracture Reserve to a dedicated TRiP project line within the FY202 1 budget. Annual pa)gram con aibutions may be amended as necessary through Board amendment of the TRiP policy. Funding for each member city will be allocated based on the following formula: = 95% x Annual Program Budget IndivIdual member city saLes tax collectIon prIor Fr\ Total all member cItIes sales tax collection pIIOt Fr J( Actual cost up to and not to excwd nye percent of the annual program budget shall tn set aside for DCTA program administration, including project selection. monitoring and financial reporting. aId 95 percent split anong member cities proportional to sales and use tax receipts, as estimatedby OCTA financial stafF. for thc pnviou3 nwal year. Prior to award of the TRiP projects, DCTA stan will prwent anticipated TRiP adrninisbative eaRs for Board approval. Unspant alminisaative budget shall be returned to TRiP reswve balmws. DCTA AND crrY OF DENTON, TEXASREnmRsm®Nr AGREHNmrT (TRIP POLICy)BEn Multiple municipalities may pool tlnir allocated mounts to allow more flexibility h financing larger, mutually beneficial projnts. Member cities could mane allocated funds eah fiscal year in order to hnd a Inger project. Funds remain with DCFA, designated to each memtnr city, until diswM to an approved project. Funds will remain with DCFA until nimbunemmts have been male to the wubl city for all approved project. Unobligated funds dwignafed to enb member city may rollover for up to three yws. IV. ELIGEBLE PROJECTS To be eligible for TRiP funding, a ptDject must tn oonsistent with DCFA's enabling legislation, Chapters 431 md 460 of the Texas Tralsportation Code, and pmjea selection crit©ia specified in Sclotion V. Projnts funded through intra.local agrwmcnls must tn authoriad under and consistent with the provisions of Tex® Local Government Code 791: Intwlacal Cooperation Contracts. A key provision ofChaptu 460 lwaIding [HTA expenditures is that they be wnsistent with andtenefrcial to the locally adopted Long-Range Service Plan goals. Plujects eligible for TRiP 6rndin8 should dcmonstrate sapport ofthcso formally adopted goals. Eligible projects are shown inAttachment A. In addition to serving Long-Range Service Plar goals, projwts eligible fa TRiP fuadiag should be clearly defined and fin©rcially sound. Welldefined capital/cxpal sion projects will facilitate a reliable design-build cost estimate. Cwt estilnatm formaintarance of®sets should tn basal on rwmt similar maintenance projects or bids/sobcitations where available. Planning a&d preliminary design outs may also be eligible for projects that support DCrA's long range goals. Eligible project types mw be mended as necnsary through a DCTA Board amendment of the TRiP policy. Adoption of an updated DCTA Long-Range Sewioe Plan update may aiggw Bcmd action ifamcndmcnts to TRiP project aiteria we needed to ensure oonsistency with updated Long- Range Service Plan goals. V. PROJECT SELEcrioN Eligible mmber cities must submit a nTitten awlication for funding, The application shall includc, at minimum: a project description, project limits aId boundaHw, propcmd or engineering basal capital cost estimates, requested funding amount, identification of additional funding souron (if applicable), proposed schedule for the project, and a d®cription of how the project would support DCTA's Long-Range Service Plan goals. A sample project applicatbn isprovida] in Attachment A. Applications will tn submitted within 90 days of thc DCTA Call for l\ojwts. However, mcmtm cities may submit their applications swner. DCFA staff will have 30 days to review the application to ddnmine minimum project eligibility or fewest more informaion. Subsequent to aompleting the review, if no additional information nus requested, the application will be pla®d on the agarda for the next regularly scheduled DCFA Board of Directors meeting for considwation. Following the review of each application. the DCTA Board will lead the approval and award procas. Should a mmber city have a project that timing would nwnsit8te a1 application prior to the call for projects, a city may submit an application for pre-awwd authority. Any cost diaennce bdwwn thc member city's allocated funding for that year and the project cost, may be rcimbwscd in subscqucnlye©s or borw by the membu city. DOA stafF wIll ha\'c 45 days to roviotv the pre- 8ward authority application to determine minimum project eligibility or nquest more information. Subse went to completing the rwie\v, if no additional information \vas requ@ted, the application will tn placed on the agenda for the next ngularl) qT:a DmA AND crrY OF DENTON. 'TDCASREuwwRSHk8ENr AGREEMENr (TRIP POLICY) schedul%I DCFA Board of Directors meeting for consideration. Following the review of each application, the DCFA Board will lead the approval and awwd prwess. At a minimum, projects must moot the following ui©ria to be cligiblo for DCT A funding: Project limits located pdmuily within the DCTA service wea. the geographic boundaries of DCTA member citia, or \\iain a quarter mile of ally A-Train Station or DOA fixedbus route. Projwts that cxtgnd board this area should idcntify eRIn-territorial costs and alternate funding nunn for the portion of costs not eligible for TRiP funding 0 Clear and defensible news to DCFA Long-Range Service Plan goals• Financiall\- Sormd Requested capital funding does not exceed th membu city's TRiP allocation, or • Funding sources have tnen identified for project costs exceeding the requested 0 0 amount • In the event a member city submits multiple projects for consideration \\'hose total costs cxcccd thc memtnr city's balance of available funds, additional project criteria may be considered to n©row thewlection These additional criteria may include percent oost sharing, ability to leverage additional federal funding. project timefrme, md danonstratal ability to meet multiple Long-RarBe Service PIm goals. Projects meeting minimum selection criteria may be deferral to a future year in the a ent of funding limitations VI. DiSBURSEMENr Based on the requested funding amount and as part of the Board approval packet, IPTA staff will recommend a schedule for TRiP funding disbursement which may tn lump sum. quarterl}-, or annually. Once approved by the DaTA Board, the approved funding becomes programmed to the project, That programmed mount is deducted from thc available &ppoHionmcnt as an obligation. Fundswill be alknatal in awordance \Mtb the approved scbedale. including lump-sum, quarterly or annualjy. In no case. will disbursmIaHS bc made until the project eligibility nquircmcnts have boon met and formal approval by the DOA Board has been math. DCT A disburscmcnt of pa)InuIt to member cities for eligible project expatses will occur after an a+nnse has beenincurred as a reimbursement. For capital assistance projects, member cities shall provide DCTA with a project statws report and current financial records for each approved project. The status report shall be submitted on an annual basis (consistent with rwommcndcd di$burscmau schodulc}, and wIll include: • Project idwdfier @ Approved project budget • TRiP funds pro8r:unmed for the project • Expenses incurred @ Percent Be completion At project completion, in the c\’cnt that final project accounting or audit reveals that TRiP funding u’as not expended in a mannu consistent \Mtb program requirement& or that the final project cost u'as las than the approved TRIP funding, those unspent funds shall be retBrned to DCTA and rmain available in the apportionment for npngramming b the eligible city. Unspent dollars shall be available to the eligible city up to thru yews for npmgramming aId will tx: in addition to. anyfuture allotments Hm DCrA AND CITY OF DENTON, TDCAS REnmJRSHNmVr AeREm8ENr (TRIP POLICY) DCTA does not assume or incur any liability, obligation or fin©lcial responsibility for a contract tnt\Teen ur eligible city ard a contractor. employee or agent for an approved project or any liabilit}for a result, occurrence. injury or damages resulting from or caused, directly or indirectly. by an approved project VII. PERFORMANCE EVALUATION AND REPORTING Eligible cities shall maintain accurate b<x)ks aId records of an approved projects. Cities ulll maintain separate rwords for euh approved project including project budgets, budget amondmonts. revised budget balaaws, expenditures to date, change orders. cost to oomplete. and TRiP funding rweived to dM. DCrA maintains the right to audit a city's books to ensure that TRiP RaIding is applied in @eordance with the progrwn criteria. Cities also maintain the right to audit DCT A's books to ensure that the frmding allocations and disbursements are in accordance with these guidelines and otter applicable la\vs. In addition to nnatcia] records. mcrnbcr citics will pro\lde to DCFA nl annual status report for each funded project detailing the activitics completed to date. whcdulc updates, uld any foreseeable issues or challenges. Additional performance monitoring criteria may be %tabhshedfor lwger disbursements or on-going programs funded through TRiP. DCTA may rwonfirm performame goals (established in coordination with the member cities)intended to demonstrate the project's ability to support Long-Range Service Plan goals. DOA ul 11 report warterty to the Board on the status of the TRiP ftmcl including amounts apportioned, amounts programmed, amounts disbursed to member cities. and the amount remainiw for euh city. Quarterly stafF reports u;iII also include a summary of significant milntones and performancegoals VIII. ETHICS AND CONFLICTS OF INTEREST O£fiecrs ard cmploy®$ inwh’cd in the projoct selection proms s shall refrain from pasonal business activity that could conflict with the proper atwution and management of the TRiP of that could impair the ability to make impartial decisions. Employoa and bo©d memtnrs shall disclose anv material interests potentially aHnted by aa)- of the projects submitted. Procalures whm identifying a potential conflict of interest will comply with Chapter 171 of theTexas Local Government Code regwding conflicts ofintonst. If an ofTiocr or wployee involved in the project selectioa proms has a substantial int©nt in a busin®s cntity or in real property, that person must file an affidavIt stating the nature and extent of the interest and abstain from further participation. 1 IX. SUBJECT TO AUDrr DmA shall establish a system of written internal wahols which will be reviewed annually with the independent auditor of DCI A, The controls shall tn designed to prevent loss of public funds due to error, misrepraentation, or oversight. A formal annual review ofthne internal controls a well as disbursments and rweipts associaled with the Transportation Reinvestment Program will be performed by an independent arditor. Results of the audit shall be reported to the Board. 1 lz881 exceptions aId dtu8aars not ru]uirirB 8b:R£ntion Mould tn rwicwlg and anunalted with DCTA counsel. DCrA ANDCrrY OF DwroN, TDCASREMBURSHbgENr AGREmmNr (TRIP POLICY)RaIn DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) ATrACHMENr A – PROJECT APPLICATION PROJECT NAME: PROJECT SPONSOR:[] Denton []Lewisane 111111111111111111111H11 : i::11 d PROJECT DESCRIPTION: GEOGRAPHICLiMrrs/BOUNDARiES: REQUEST FOR CAPITAL LEVEL OF DESIGN: PROJECT COST: FUNDn+G REQUEST: ESTn£ATED PROJECTCOh@LETION DATE: ADDrriONAL UVFORMATION: M tEfamEgMEtmEIRTONJfiIJEB]RiUMBURSEMWr AGRBLqlnIT (TRIP POLIO) DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) IN THE SECTION BELOW, PLEASE INDICATE HOW THE PROPOSED PROJECT SUPPORTS DCTA LONGRANGE SERVICE PLAN GOALS [] Increase service efficiency and reliability [] Increase service effectiveness for DCTACustomer [–] Increase the visibility and elevate the image– of DCTA [-] Expand DCTA semi?es Into areas where– Transit has a strong likelihood of success [] Coordinate with ndonal transportationProviders [l Pair transit facilities to existing nrd planned u Transit-supportive development [] Advocate sustain?ble development pmcticw– that support transit [] Strive for financial exce.llence by manu– fiscally sormd and sustainable financial plans and budgets that reflect community priorities and values M DCrA AND CITY OF DENmN, TEXASR£MBURSEMENT AGREUWIIW aRR POLICY) DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REi}WESTMEVr PROGRAM (TRiP) THIS SEcrioN TO BE COMPLETED BY DCrA STAFF Trarsportation Reinv%tment Program Project Identi6€r: [] Meets minimum project ehdbihty requirements [ ] Meets project selection Rank: Initial Member City Transportation Reinvestment Program Balance: Recommended Project FY Programmed Amount: Remaining Member City Balance: Rwommnrded Disbursement Schedule:annn Lump Sum Quarterly Monthly As defined through Inter-local Agreement PLEASE ATIACH PROJECr COST BACKUP. ACCErrABLE COST BACKUP FORCAPrrAL PROJECrs UVCLUDES PROJECF DRAWSHVGS, DESIGN SHEETS, COSTWORKBOOK OR BD SHEET. FOR SERVICE REQUESTS, PLEASE INLCUDE ASUMMARY OF DISCUSSIONS wmI DCrA SERVICE PLANNnVG STAFF OR ANESTIMATE FROM AN ALTERNATE TRANSPORTATION SERVICE PROVIDER m DnA AND CITY OF DE hE REIMBURSEMENT AGREE)MT (TRIP POLICY) ATTACHMENT A ImprovanentTYp I RHtricdeas Traasit Stop Annnities I Along existing orplulned DCFA fixed routw : :::Y=1:ii!!!:E!? I:bhi s IEiI[]Ig 1Eb)1r P I II!wlannA fi WEi IC r0 S III!iI111br 8 1 1kibIII!!IIi/II]I IMan Idm dIn==n;o:Jan &ord pImRed anT ARM nw MHeIDLand BikdPcd Trail Conaections I Pro\'ides mnaectioa to exist@ or pInned tr8nsit network Bus Bulb Out/Tarahg Pocket I N/A Traasit Uae I N/A Bike Luc (oadUeet) I N/A Other Lane Racoa$wration I Must swve a trmsit-related pwp09e Traffic CalmiRg I N/A A EIjL 1SIIiI[B 0r P 1 a[tU1 eI1 1HHIINEhF1HiAn mmuMnMumdrWHUB Street Lighting/Other PuNk o WIse Safety ImprovemmB I zones I IIIjL stj1+1!11 o r P I IIiIILII Ie1(1 E) (In AnNanMMMtMMR Wan S i gII a1 T i n1 h1 g 1 ::== 1:nEIjL I11SIIEpi]RgU plamed DaHnxed muM /on demand ne gPnw Other Intersecdea I Along aasting or planned DCF A fixed routes/on<Mand responseImprovanents I zones g GUSt@ or pl©med DCTA nM mum/QnJemand response r – - – -- 1 zones !!::IrE:I:I!iA:IIi: d!!!I I ][11bri ILIEIL i[IE1 5006MM aIARM on sunI aMI Transit OMted Devel$pmat I Planning md site deMpment acti\ida Transit Adjacent DwelopmM I Planning and ate devebwent udvitia WayMdhWhcwaUng t N/ASi page Note: All improvements should be consistent with approved local and regional plwrs, including DCTA's Long-RargeService Plan : ); Z:3:iS:::rTla:i) ]rNb)L 1 a EXHIBrr “B” Project Application E\) linn "B” I D("f { .\,ql){'11 Y 1 .IF Dr.:F,'I I IN. lr \ASAPPLICATION 1 Rl lbll it hSI klPI.a ..\t;RFI.ktf hf IA.Tan b UNT/Sycuauc S,Whl DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) ATrACHMENT A – PROJECr APPLICATION PROJECT NAME:IA-Train to UNT / Sycamore Sidpath PROJECr SPONSOR:Denton [] LewisvilleM !!! i1::a:11 d PROJECr DESCRlrrlON:Proposed imi on Sycamore and Welch Streets will serve DCTA customers traveIIng from the A-Train Station to Downtown and ultimately to the UNT campus area. The new pedestrian COnnectiVitY will serve DCTA customers accessing Route 7 and aCTA & UNT shuttle routes GEOGRAPHICLIMITS/BOUNDARIES: l10 foot sidepath on the northside of Sycamore street from the DCTA A-TraIn jcrosslng to Welch Street. bike lane on Welch Street from the existing bIke lane near Eagle to Hickory REQUEST FOR CAPITAL LEVEL OF DESIGN:160% PROJECT COST:$ 2,580.000.00 FUNDTNG REQUEST: ESTIMATED PROJECTCOMPLETION DATE: ADDmONA L INFORMATION ,is proJect was also approved for 2021 TRiP Funds and this appIIcation uses a portion of the ADDITIONAL gi6K 2021 TRiP Funds available. EmIlnrr -B"IX' [ q ANI]f'II \ I .I DI:IrI\ Ih TI-.X.\$AppLICATION RF INIFH hsl klf NI AGRI.1 Ml NI IA.Tar to UNT/3ygurrk#eSI Mah) DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) IN TIn SECTION BELOW, PLEASE INDICATE HOW THE PROPOSED PROJECTSUPPORTS Der A LONGRANGE SERVICE PLAN GOALS [/] haease service efndenw and reliability has been designated a key bike route from the [A-Train Station to UNT. ThIs is the most direct route for bicvclists & pedestrians to commute to UNT. [a Incrmse service eff6cdveness for DCTACustomer These improvements wiI serve DCTA customers tr8velirlg from A- TraIn Station to Downtown Denton and ultimateIY to Ithe UNT Campus area. The new pedestrian connectMty win DCTA customers accessing Route 7 & DCTA - UNT Shutttles. B] Increase the visibility and elevate the image–- of DCTA UNT has over 8,m non-traditional "commuter" students who lif taking the A-Train or travel to the campus from south of Denton, will benefit from enhanced connectIvity to campus [a Expand DCTA sewicw into areas where–- Transit has a strong likelihood of success IDuring a typical school year, Dentoi is home to 37,973 UNT lstudents and 15,CX>OTWU Students. project provides students & others living in the area with ja direct link to Downtown Denton & DnA, providIng access to lboth regional airports & activities in the Metroplex. The jproject also connects to the Denton RaII Trail. As part of the Regional Veloweb, the Denton RaII Tr. connects to the KatY Tr In Dallas & the vast trail lem in the surrounding area£ Z] Coordinate with ndonal transWnadonProviders [/] Pair tlnlsit facil.id% to existing and planned– Transit-supportive development hransit.supported development Includes the VictorIan Station IApartments, Stoke CoWorking Space, the Greater Denton Arts ICouncil, & many local busInesses in close proximIty to the Downtown Denton Transit Center. MI Advocate sustain?ble development practicesthat support transit IDowntown Denton is one of the most densely developed & jwalkable portions of Denton Gounty. Residents of the area Ihave the rare opportunity in the DFW area to IIve in a hIstoric }senhg with live/work/play options. [a Strive for 6nandal excel Ince by majntainingfIscally sound and sustainable financial plans and budgets that reflect community prioritiesand values he atv of Denton is rated M+/A+ by Standard & Poor's & has jearned all 5 TransparencN Stars by the Texas Comptroller of IPublic Accounts. This Project is in the CapItal Budget, with Innancial resources to ensure successful completion. munn -B" I [X'TA XNI)C11 V t d; DrN1\ ItC_ Tr\;\s APPLICATION 1 Rr 1\IIN RSF NII'F\I .\t;Rl:l'kIT Nl tA.Tu1 bUNT/SycuuKeSMLlah) DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) THIS SECtION TO BE COMPLETED BY DnA STAFF Transportation Reinvestment Program Project Identifier:na Meets minimum project eligibility requirements Meets project selection Rank: Initial Member City Transportation Reinvestment Program Balance: Rwomrnended Project FY Programmed Amowlt: Remaining Member City Bal©lce: Reoommarded Disbursetnent Schedule:aaaa Lump Sum Quarterly Monthly As defined through Inter-local Agreement PLEASE ATTACH PROJECr COST BACKUP. ACCErrABLE COST BACKUP FORCAPrrAL PROJECTS UVCLUDES PROJECr DRAWSINGS, DESIGN SHEETS, COSTWORKBOOK OR BID SHEET. FOR SERVICE REQUESTS, PLEASE INLCUDE ASUMMARY OF DISCUSSIONS wmI DnA SERVICE PLANNING STAFF OR ANESTIMATE FROM AN ALTERNATE TRANSPORTATION SERVICE PROVIDER EXI IInn "B" I IX' fA ,\NII C'l I v 1 ,, Dl:N 1\ IN. Ir \.\s APPLICATION 1 Rl lbllg HSI \IFN I I(;It[l.kll hr {A-Tan hUNT / SyluwlcMHhl i • F I • h r r U STATE OF TEXAS g§ COUNTY OF DENFON § REIMBURSEMENT AGREEMENr This ReimbursemaH Agreement (“Agwemart”) is made ard enternl by and betweenIhnton County Transportation Authority (“DCFA”) md the City of baton, Texas (“Dalton”), (each a “Party” and collectively the 'Tarties”), acting by and through their authorized rqxwait8tww. RECrrALS WHEREAS, on Novemtnr 12, 2020, the DCTA Board of Directors approved the DCFATransponatiat Reinvestmalt Program Policy (“TRiP Policy”) which is attached hereto md incorporated herein as Exhibit “A“ to provide finarcia1 assistance to DCTA memtnr cities for tralsit-supportive projects consistalt with md beneficial to DCTA’s Long-Range Service PlanGoals; ard WHEREAS, WIder the terms of the TRiP Policy, member cities desiring to obtain funding for a proposed eligible project must submit a written application form to DCT A in accordance with the criteria set forth in the TRiP Policy; ©rd WHEREAS, Dalton submitted a written application to widur an odsting mad from two law to a four-lane divided facility and add a bridge for over the A-train line (the “Project”) which is more fully descritnd in Exhibit “B” attached hereto and incorporated herein; md WHEREAS, DCTA has determined that Denton’s application for the Project meets thecriteria established under the TRiP Policy and will be consistent with md beneficial to DCTA’s Long-Range Service Plan (hal and, therefore, has approved the Project; and NOW THEREFORE, for aId in consideration of the mutual obligations and benefits contained herein, the Parties shall agree as follows: Article ITerln The Term of this Agr@maR shall begin on the last date of execution hereof (“Effective Date”) and continue until the Project has been completed and DCTA has reimbursed Denton up toFiveHundred Ninety-Two Thousand Five Hundred lbllars ($592,500.m) in costs incurred relating to the construction of the Project (“Expiration Date”), Article II Conditions to Funding 2.1 DCFA shall reimburse Denton in an amormt equal to Dalton’s expenses up to Five. Hurdred Ninety-Two Thousand Five Huldred IX>IIars ($592,500.00) incund relating to the PAC£ I IX:FA AND Crrv or D£xroN,TKXAS R£rMBURsz;M£vr ACRn£Mwr(MAVHILL ROADZxr£NsroN PrrAs£ 2) construction of the Project conditioned upon the compliance and satisfaction by Denton of the terms and conditions of this Agreement aId the following conditions: (a) Reimbursement Request. Denton shall SIR>mit quartedy Requnts for ReimbursemaH for its direct exparses after exparses have bear incurred ard paid. The Requests for Reimburwmart should include all invoices and backup to documalt work performed as well as either copiu of cleared checks or oopiw of posted wires to verify Denton’s paymmts for invoic® included therein. Request for Reimbursunartshould tn submitted via email to: acQountsPaVable@dcla.net tPalel'lID@dda.net 2.2 DCrA shall rdmburse Denton within thirty (30) days after receipt of a proper Reqtmt for Reimbursemalt provi ad there are no errors or discrepancies and that the work notedon the Request for Reimbursement is deemed by DCTA or its designee to be in compliance with the project eligibility requirements set forth in the TRiP Policy. 2.3 RequirvI Use. During the Term of this Agreement, the funding provided by DCTAto Denton shall not be used for any purpose other than constrrx;tion of the Project. Any use by Denton of funding provided by DCTA other than mnstnlction of the Project shall be a violation of this Agr6emart and rwuk in termination of this Agreement. If su(!h violation occurs, Dalton will be obligated to return all funds received for construction of the Project to DmA. Article III Denton’s Obligations 3.1 Conaactor. Denton shall hire the contractor for the Project and alter into a separate agr@mart with the Contractor for oonstruction of the Project. DCTA shall not be a party to any agreemart altered into by Denton and a third party for work relating to the Project. 3.2 Payments. Denton shall be responsible for payments to all contractors performing work on the Project. DCTA shall not be r®ponsible for any paymaRS to any contractor or vendorperforming work on the Project. 3.3 Maintenance of Project. Denton shall be responsible for the maintenance and upkeep of the Project following the Expiration Date. 3.4 Competitjve Bidling. Denton shall, in perfonning its nqriremarts un&r the Agreement and in completing the Project, conform with the requimnmts of competitive bidding detailed in Chapter 252 of the Texas Local Governmart Code. PAG£ 2 \ DI R£rMBURs£MZNr ACR£rMwr(MAVnUL ROAD £xr£NgION rnASx: 2) Article IVMiscellaneous 4. 1 Limitation on Li4biliN. It is acknowledged and agreed by the Partin that the terms hereof are not intnlded to and shall not be deemed to create a partnership or joint venture among the Partin. It is urderstood and agreed tntween the Parties that Denton, in satisfying the conditions of this Agreemalt, has acted independartly, and DCTA assumes no responsibilities or liabilities to third paaiw in connection with these actions. 4.2 (k)verning Law. If aly action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreemart, venue for such action shall lie in state courts located in Denton County, Texas. 4.3 Severability, if any term or provision of this Agnemmt is heldto be illegal, invalid or unenforceable, the legality, validity or alforceabihty of the remaining terms or provisions of this Agreement shall not be affected thereby, md in lieu of each such illegal, invalid or ulenforceable term or provision, the partia shaH ardeavor to agree to a legal, valid or enforceableterm or provision as similar as possible to the term or provision declared illegal, invalid or rarenforceable. 4.4 Counterparts. This Agnemalt may be executed in multiple mwltaparts, each of which shall be dwmed nl original, and all of vOUch shall constitute but one and the sameInstrument. 4.5 Authorization. The tmdersi©red offIcers and/or agarts are properly authorized to execute this Agreement on behalf of the parda hereto md each party hereby certifies to the other that any necessary actions extending such authority have been duly passed and are now in fullforce and effect. 4.6 Notion. All notices, requests, demands, and other communications whiCh are required or perrnitted to be givar under this Agreerrmlt shall be in writing md shall be deemed tohave bear du]y givar upon the delivety or recdpt thereof, as the case may be, if delivered personally or salt by registered or certified mail, return receipt reqwsted, postage prepaid, to ther®p@tive rqxamtative set out below, or hisAler dnigne& 4.7 Exhibits and Rwitals. The exhibits attached hereto, and the Rwitals are incorporated herdn and made a part hereof for all purposes. 4.8 Entire Agreement. This agreement constitutes the sole and only agreemaK between the Partia nld supersedes ary prior understandings writtar or oral agreemarts betwwr the Parties with mspea to this subjait matter. (signature page to follow) DCFAANDCrry or D£NroN,TxxA3RrruBURs£M£vr AGRWMXNr (MAVHnbb ROAD£xr£NsroN PUAS£ 2) EXECUTED this ?7 day of _HeAL 2023 . :: Chief Executive Officer 1955 Lakeway Drive, Suite 260Denton, Texas 75067 Phone: (972) 2214600 Approved as to form General Counsel EXECUTED this GP day + sqlj11111/1 City of Denton, Texas Sara Hensley City Manager 215 East McKinney StreetDenton. Texas 76201 Phone: (940) 349-8200 ATIEST; JESSE SALAZAR INTERIM CITY SECRETARY THIS AGREEMENT HAS BEEN BOTHREVIEWED AND APPROVED AS TO financial and operational obligations andt:/_BI APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATrORNEY Erm Director of Capital ProjectsTitle BY: IIL „, /z- g/Capital Projects Department_ 3/dq/23Date DCTA AND aw OF DUWON, TEXAS R£rMBURs£M£Nr ACRnEM£Nr (MAVHILL ROAD ncT£NsroN PHAS£ 2) EXHIBIT " At' TRiP Policy DCTA AND crrY OF DENroN. TDCASREnWURSHMENr AGRHHMWr WP POLICY) EXHIBIF "A" Denton County Transportation AuthorityTransportation Reinvestment Program (TRiP) Board Approval I1'’ 12 ' 2020 L POLICY STATEMENr The Denton County Trmsportation Authuity (OCFA) Transp<xtation Reinvestment Progran (TRiP) policy objective is to provide financial assistance to DCIA manber cities for transit. supportive pmjwts coasistmt with and bareficial to DCFA's Long-Range Ser\'iw Plan goals. TRiP funding will be apportioned to DCFA mmrtwr dties in pmpation to each city's net half-cent sales and use tax collection for the previous fiscal year, as published by the Texas Comp BoIler's Allocation PQ'mcnl IX:tail. Total progran fundirB lcvols and allocation formula we detailed in Section 111. DCTA will distribute funds to member cities for eligible projects consistent with DCFA's enabling legislation, Chapt ns 43 1 and 460 of the Texas Transportation Code. and project selection criteria specified in Section V. 11. SCOPE TRiP is a five-)ear policy, with its fIrst funding cycle beginning in 2021. Each year. DCTA will establish TRiP funding levels following an audit of the prcvious aged year's not available balance and in accordance with the TRiP policy. DCTA \all issue a call for projects in Januuy of each calardar }-car. Continuation of the policy beyond the initial nyc years u-ou]d require DCTA Board reapproval. In the event the Board does not re-dpprove subngrent years. the policy will expire after the five-years and any unobligated funds shall myeR to DCTA cash reserves. Funds will be available to OCTA mma>n cities, including Dalton. Highland Village and Lewisville. A municipality which bewmes a participating member of DCTA, under the provisions of Section 460.302 Texa TranspoHaaar Code, \all become an eligible rwipient of DCTA TRiP fUnding in tIn next fiscal year following collection of a transit sales and use tax. Ill. FUNDING The annual TRiP budget \viII & ewal to 15 percent of DCTA's net available fund balance from the pnvious fiscal roar. In addition, DCTA will authori/& a one-time program startup amount of $2.000,000 to be hansfened from the Capital/Infrutructun Reserve to a dedicated TRiP project line within the FY2021 budget. Annual pa)gram oontributions may be amended as nwwsar} through Bo©d amendment of the TRiP lnljg_v. Funding for each member city will be allocated band on the following fonnula: = 95% x Annual Program Budget Individual 7nernber city sales tax collectIon prior Fr\ Total all member citIes saLes tax collection prior Fr J( Actual cost up to and not to exceed five percent of the annual program budget shall be set aside for DCTA progrm administration, including pnj9ct selection, monitoring and financial reporting. aId 95 percent split among member cities proportional to sales and use t&x rweipts, as estimated by OCFA financial stafF. for the previous fiscal yo& Prior to award of the TRiP projects, DCTA stan will present anticipated TRiP administrative costs for Board approval. Un8pent alrninistrative budget shall be returned to TRiP nwwe balances. DCrAANDCrrY OF DENTON. TDCASREnmiRSBMENr AGREmaWI (TRiP POLICy)RT.In Multiple municipalities may pool their allocabd amamts to allow’ more £leribilit}' in financing l©ger, mutually beneficial projects. Memtnr citiw could uaw allocated funds e®h fiscal year in order to fund a larger project. Fuads remain with DCFA, designated to each member city, until diswM to al approved project. Funds will remain with DCFA until nimbuMments have been made to the mmtnr city fu an approved project. Urnbligated 6rads designated to e®h member city may rollovu for up to three yews. IV. ELIGIBLE PROJECtS To be ehdb Ie for TRiP funding, a project must in consistent with DCTA's enabling legislatiar, Chapels 431 md 460 of the Twas TralspoRation Cock, md project selection ui eda swified in Section V. Projects funded through intn-local agtwmonts must tn authorized under and consistent with the provisions of Toias Local Government Code 791: Intedocal Coopradon Contracts. A kw provision ofChaptu 460 regarding DCTA exparditwes is that they be oonsi stent with andtnne6cial to the locally adopted Long-Range Service Plan goals. hojects eligible for TRiP 6rnding should danonsaa© support of then formally adopted goals. Eligible projects are shown inAttachment A. In addtion to serving Low-Range Service Plal goals, projects eligible for TRiP fundiag should be cleaiy defmed and fiaancially sound. Well-donned capital/oxpnlsion projects will facilitate a reliable design-buM cost estimate. Ccst estimates for maintenance ofasets should tn basal on recent similar maintenance projects or bids/solicitations whae available. Planning and preliminary design oosb may also be eligible for projects that support DCFA’s long range goals. Elidble project types may be amended as nm®swy through a DCTA Bowd amendment of the TRiP policy. Adoption of an updated DCTA Long-Range Sen'ice Plan update may trigger Board action ifamaldmcnts to TRiP project uiteri8 ne needed to ensure aonsistency with updated Long. Range Service Plan goals. V. PROJECT SELECtION Eligible member cities must submit a UTitlon awlication for furHing. The ©plication shall include, at minimum: a project d6scriplion, project limits ald boundada, pnp<>nd or engi&eering basal aapital mst estimates, requated funding amount, idendficdion of additional funding souroa (if applicable), proposed schedule for the project. and a description of how the project would support DCTA-s Long-Range Servin Plan goals. A sample project application isprovided in Attachmmt A. ApplicaUon s will in submitted within 90 days of the DCTA Call for l\ojwts, Howc\-er, manbw cities may submit their applications swner. DCrA stafF will have 30 days to review theapplication to detauine minimum project eligibility or request more information. Subsequent to completing tIn review, if no additional information was requested, the application will be placed on the agarda for the next regularly schaluled DmA Board of Directors m®ting for consid©ation. Following the review of each application, the DCFA Board will lead the approval and award pmcas. Should a member city have 8 project that timing would nwessit8te an application prior to the call for projects, a city may submit an application for pre-awnd authority. Any cost di#ennw between themember city's allocated funding for that year and the project cost, may be IuimbWWd in subScqucnt yells or borne by the member city. D(rFA staff will havc 45 days to rayjcu' the pru-award authority application to determine minimum project eligibility or request more information. Subse®ent to completing the review, if no additional information wa recFrwted. the application \viII tn plmed on the 49enda for the next regularb ERa DCTA AND crrY OF DENTON, TWASRFiWURSHMENr ACREEb©wr (TRIP POLICY) scheduled DCFA Board of Directors meeting for eonsideration. Following the re\ ie IV of each application, the DCTA Board will lead the approval and awwd prwess. At a minimunr. projects must moot the foIIo I+ing aituia to be eligible for DCT A funding: • Project limits k>cated prirnnil} within the DCFA sw+'ice arK the goognphic boundmies of DCTA member citi®, or within a quarter mile of ally A-Train Station or DCTA fixedbus route. o Projects that extend beyond this area should idartify oxtn-territorial costs and alternate funding sources for the portion of costs not eligible for TRiP fUnding • Clear and defensible nexus to DO A Long-Range Service Plan goals • Financialjy Soand o Requested cnpital funding does not excoal tIn member city's TRiP allocation, or o Funding sources have been identified for project costs etceaiinB the requested amount la the event a memtnr city submits multiple projects for consideration whose total costs cxcax] the member city's balance of available funds, additional project criteria may be considered to narrow the selection. These alditionai criteria may include percent cost sharing. ability to leverage additional federal funding, project timeframe, and danonsbated ability to meet multiple Long-Range Service Plan goals. Projects meeting minimum selection criteria may be deferred to a future year in the event of funding limitations VI. DISBURSEMENF Based on the requested funding amotmt and as part of the Bowd approval packet, DCFA staE will rmommend a schedule for TRiP funding disbursenrent which may be lump sum, quarterly. or annually. Once approved by the DCTA Board, the approved funding becomes programmed to the project, That pmgrmmcd amount is deducted from the avail8blc apportionment as an obligation_ Funds will & allocated in accordance \atl the approved sohedule, including lump-sum, quarterly or annually. In no case, \\III disbursements be made until the project cligibihly nwinmcnts havo boon met and formal approval by the DmA Band has tx:cn nIacE. DCT A disburscmcnt of pa)mart to member cities for eligible project expalses will occur after an aipense has beenincurred as a reimbursement. For capital assistawe projects. meruber cities shall provide D(TA with a project status report andcurrent financial rwords for each approved project. The status report shall be submitted on an nrnual basis (oonsisbnt with r060mmcndcd disbursemcnl schedule), and xviII include: Project idmti6er Approved project budget TRiP funds progrdmmed for the project Expenses incunod Penart qe complcHon a • • e • At pmje<;t completion, in the event that final project acwuntinB or audit reveals that TRiP funding was not ext)aIded in a mariner coasistent \\itIl program nquirements, or that the final project cost u’as las than the approved TRIP funding, those unspent funds shall be returned to DCTA and reruain available in the apportioament for repmgmmmiw to the eligible city. Un spent dollars shall be a\ ailablc to the eligible city up to thru years for nprogramming utd will tx: in addition to, anyfuturc allotments. DCrA ANDCrrY OF DENTON, TDCASREnmURSHMENr AGREENmVr (TRIP POLICY)q.In DCTA does not assume or incur any liability. obligation or finarcial nsponsibility for a contrwt btw@n an eligible city and a contractor, employee or agent for an approved project or any liabilit} for a result. occurrence. injury or danages resulting from or caused. dirwtl} or indirectly. by an approved project. VII. PERFORMANCE EVALUATION AND REPORTING Eligible cities shall maintain accurate books ard records of all approved projects. Cities \all maintain separate rnords for enb approved project including project budgets, budget amcndmonts. revised bud wt balances, expenditures to date. change orders. aost Io complete. and TRiP funding rweived to date. DCFA maintains the right to audit a city's books to ensure that TRiP funding is applied in mcordance \Mtb the program criteria. Cities also maintain the right to audit DCT A's books to ensure that the funding allocations and disbursements are in accordance with these guidelines and other applicable la\vs. In addition to financial ruords, mcrnbcr cities will provide to DCFA an annual status report for each funded project detailing the activities completed to date, schedule updates, md anyforeseeable issues or challenges. Additional performance monitoring criteria may be ®tablishcd for largu disbuncmcnts or on-going programs funded through TRiP. DCTA may nconfirm performance goals (established in coordination with the member cities) intended to demonstrate the project's ability to support Long-Range Service Plan goals, DCFA \dll report quarterly to the Board on the status of the TRiP funct including amounts apportioned.amounts programmed. amounts disbursed to member cities, and the amount remaining for each city. Quarterly staff reports will also include a summary of significant milntorns and p€rfonnance goals VIII. ETHICS AND coNFLIcrs OF INTEREST Offiecrs ard wrploy0% in\'ol\’cd in the project sclwGon process sha]1 refrain from pcrsona! busia®s @tivity that could conflict with the proper anution ald management of the TRiP of that could impair the ability to make impartial dwisions. Employ@s and tx>&d mmben shall disclose any material interests potentially an@ted by any of the projects subnitted. Procedures u’hea identifying a potential conflict ofintnest will comply with Chapter 171 of the Texas Local Government Code regading conflicts ofintorcst. If an ofTiwr or anployee involved inthe project selectioa prwas has a substartial intuest in a business entity w in maI propcrty, that person must file an aMdavit stating the nature and extent of the interest and abstain from furlhcrparticipation. 1 IX. SUBJECT TO AUDrr DCFA shall establidr a system ofwTitten internal co&truk which will be reviewed annually with the independeat auditor of DCTA. The controls shall tn designed to prevent loss of public funds due toerror, misnprwentation, or oversight. A formal annual review of these internal controls a well as disbursements and rweipts associated with the Transportation ReinYestrnent Pmgrm will be performed by an independent auditor. Results of the audit shall be reported to the Board. 1 1.6881 exceptions and galatians not requiring abstention should te reviewed end docunatod with DCTA counsel DcrAANDcrrY OF DENTON. TDCASREMBURswENrAGREEMmvr (TRIP POLICY)Rem DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) ATrACHMENr A – PROJECT APPLICATION PROJECT NAME: PROJECT SPONSOR:[ ] Denton [] Lewis„iDe al E!!11L d PROJECT DESCRIPITON: GEOGRAPHICLiMrFS/BOUNDARiFIS: REQUEST FOR CAPITAL LEVEL OF DESIGN:E%––----] PROJECT COST: FUNDnqG REQUEST: ESTMATED PROJECTCOMPLETION DATE: ADDrriONAL DVFORMATION: M DnA AND aw t)FDILqTON, TEXASRmHBURs£Mwr AGREE+fEW (TRtPPOUCV) DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENt PROGRhM (TRiP) IN THE SECTION BELOW, PLEASE INDICATE HOW THE PROPOsm PROJECTSUPPORTS DmA LONG-RANGE SERVICE PLAN GOALS n Increase service efncienw and reliability [] Increase service effectiveness for DCTACustomer [] Increase the visibility and elevate the image– of DCTA FI Expand DCTA services into areas where LJ Transit has a strong likelihood of success [] COOT.dinate with redonal transpnationProviders [] Pair transit facilities to existing and planned Transit-supportive development [ ] Advocate sustain?ble development practicesthat support transit [1 Strive for financial excellence by maintaining '-d fiscally sound and sustainable financial plans and budgets that reflect community prioritiesand values M DCrA AND crrY UF DE:NEO&. TEX,aREWBURSEMWrAGREUHEVr (TRIP POLICY) DENTON cotJNrY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) THIS SEcrioN TO BE COMPLETED BY DCrA STAFF Transportation Reinvwtment Program Project Identifier: [] Meets minimum project eli$bility requiremaHs [] Meets project selection Rank: Initial Member City Transportation Reinvestment Program Balance: Recommended Project FY Programmed Amourt: Remaining Member City Balarce: Recommarded Disbursement Schedulennnn Lump Sum Quarterly Monthly As defined through Inter-local Agreement PLEASE ATTACH PROJECT COST BACKUP. ACCEPTABLE COST BACKUP FOR CAPrrAL PROJECrs INCLUDES PROJECT DRAWSINGS, DESIGN SHEETS, COSTWORKBOOK OR BaD SHEET. FOR SERVICE REQUESTS, PLEASE HVLCUDE ASUMMARY OF DISCUSSIONS WITH DCIA SERVICE PLANNING STAFF OR ANESTIMATE FROM AN ALTERNATE TRANSPORTATION SERVICE PROVIDER. M DnA AND crrY OF DENmTEL4qRHMBURSEMENT AGREHUIiNT (TRU POUCD ATrACHMENr A Improwmeat Typ I Rntl+dons Transit Step Ameaith I Along edgjng or planned DCTA fixed routa SidewaM I Within one mile aId/or aloIB eHs@ a plwad DCFA6xdroutes/dwmd nspon© mw Cmgswdk/mdhn ldmd I Within one mile md/orofpMned DOA fi,ed m.bs/de,amdresponse zones Bike/Pal Trail Coanections I Provides oonnecdon to existing or Named trmsh network Bus Bulb Out/FarniagPockd I N/A Transit Lane I N/A Bike Lane (oa+Uea) I N/A Other Lane R£coa£wratioa I Must suve a tr©lsit-related purpose Traffic Calming I N/A ! !I e A:1pj 11sIIinB or P 1 af1xHAIi E) (1111TAnKdNaMM em and B SIPwe r A fixed routes/on+lmand response Safety Improvements I zones 1 pi11g o r P Ia1[D1 1BIE1 ENEI•H•IIr IIIIL nMdRMMMm ImdB Wwe Sigad Timhg I Along east@ or plalned DCFA fixed roum/,"-da,,"d nWo„„- - I zones Other Intersectioa I Along casting or plmned DCTA fixed routes/andemand responseImprovemeats I zones Sma Improvemen& I Along Gdst® or plmned DCrA fixed routes/ondemand nsWnse- 1 zones R:::: Ir::I:gi:::: I!!!iII I II111Uri IL][ILi[][]IS DOOM dD CrAg don saha ibn Tra8sit Oriuted lkvdopmmt I Planning and sih de,ebWent wuHan Transit Adjaomt DwelopmM I naming md site devebwent acdvid® d SipaeR Note: All improvements should be consistent with approved local and regional pIms, Including DCTA's lang.Rwl8eService PIm T:I.In DCrA AB[DCrrY OF DENTON. TDCAS REmmURSEMwrAGREEMwr (TRIP POLICY) EXHIBrr “B” Project Application E\lllnn''B- I IX'T+ +h.i)CITy I 'r Dl:'.I. , lr\,\s APPLICATION 1 Rl It\litt 'asl \II '. Alilil.'rktr nr IMA\HILL ROADE\TENSIOXP}USE : j DENtON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REI)WESTMENT PROGRAM (TRiP) ATTACHMENT A - PROJECT APPLICATION PROJECT NAME:rMAYHILL ROAD EXrENsiDN PHASE 2 PROJECr SPONSOR:[Z]lhnton []LewisdUe ::: il::IL d PROJEcr DESCRIPTION:Niden existing 2 lane to a 4 lane divided roadway and add a Bridge over the DCTA ran from the newly constructed Mayhill Road IImit {Phasel) to Colorado Blvd providing a new alignment of this section of Mayhill Road. GEOGRAPHICLIMITS/BOUNDARIES:From the ocisHng Mayhill Road just north of Quailcreek to Colorado Blvd REQUEST FOR CAPITAL LEVEL OF DESIGN:190% PROJECT COST:IS 23,600,000.oo FUNDING REQUEST:$S92,500.00 ESTIMATED PROJECTCOWLETION DATE: ADDrFiONAL INFORMATION Project will include sidewalk & trail and wIll add a signal at the Colorado and Mayhill interndion Project is anticipated to advertise for bids in Q3 2022. t\lU IUT „B"IX'TA ,\NI>C'11'Y 1 .+' DFI'I•I'I X, Tt: \ASRI INfIll RSI \II:hI At iRI I'NtF NF {lbL\YHULL ROAD D(TUgSJON PHASE :)APPLICATION DENrON COUNTY TRANSPORTATION AUTHORITYTRANSPORTATION REiNVESrMENT PROGRAM (TRiP) IN THE SECTION BELOW. PLEASE INDICATE HOW THE PROPOSED PROJECT SUPPORTS DCTA LONG-RANGE SERVICE PLAN GOALS [l Increase service efficiency and reliability DCTA specific goal, which the City of Denton supports, but is beyond the scope of this project application Ul Increase service effectiveness for DCTACustomer Located east of the Medpark A-Train station, the Mayhfll Road project wIR substantially increase sidewalk connectivity along Mayhill Road andEdwards Road. E] Increase the visibility and elevate the image– of DOrA IExpandlng aecess ta the Medpark A-Train kstatlon increases potential for both raII and bus transit ridership, and use of the rail-trail. F-1 Expand DCTA servicw into areas where b1 Transit has a strong likelihood of success DCTA specific goal, which the City of Denton supports, but is beyond the scope of thIs project application [] Coordinate with mdona] #anspRadonProviders DCTA specific goal which the City of Denton supports, but is beyond the scope of this project application. V] Pair transit facil.ibn to existing and planned--- Transit.supportive development FExpanding sidewalk cannectMty east of the IMedpark A-TraIn station providu increased opportunities to use transIt. [/] Advocate sustain?bIc development practicesthat support transit IExpanded sidewalkconnectDltv makes nnslt auess more convenient by walking or bikln& and Increases bus stop acces£ [a Strive for fInancial exqlaIce by majntaining---- fiscally sound and sustainable fSnancial plans and budgets that reflect community prioritiesand valua City of Denton is rated AA+/A+ by Standard & Poor's & has learned all S Transparency Stars by the Texas Comptroller of IPubtic Accounts. This Project is in the Capital Budget, with Innanclal resources to ensure suocessful completion. t\l IInn -B" I D('r{ At j1)c-'r1 T f + DFN It' IN. If InsAPPLICATiON 1 Rl 1\IIII 1151 \IF Y; At iltEI.hIFtq i +MAntEL ROADE\IENSllIN PHASE :) DENTON couNrY TRANSPORTATION AurHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) THIS SECTION TO BE COMPLETED BY DnA STAFF Transportation Reinvestment Program Project Identifier:an Meets minimum project eligibility nquinments Meets project selection IInk: Initial Member City Transportation Reinvestment Program Balance: Recommended Project FY Programmed Amotmt: Remaining Member City BalaIce: Recommended Disbursernent Schedule:nann Lump Sum Quarterly Monthly As def;ned through Inter-local Agreement PLEASE ATFACH PROJECr COST BACKUP. ACCEPTABLE COST BACKUP FORCAPrrAL PROJECrs INCLUDES PROJECr DRAWSINGS, DESIGN SHEETS, COSTWORKBOOK OR BID SHEET. FOR SERVICE REQUESTS, PLEASE INLCUDE ASUMMARY OF DISCUSSIONS wrrH DCrA SERVICE PLANNING STAFF OR ANESTIMATE FROM AN ALTERNATE TRANSPORTATION SERVICE PROVIDER ExllIBrl “B- I D(„rA .\h:1)t'11 \ t .I DrN'rl FC Tr\.\SAPPLICATION 1 Rl 1\IIII k IiI \tF\’ \c;RFI'htF Ni tMATHILL ROADE\IENSBJX PHASE :) P n • F I U I r r g STATE OF TEXAS §§COUNTY OF DENTON § REIMBURSEMENT AGREEMENT This Reimbursement Agreement (“Agreement”) is made and entered by and betweenDenton County Transportation Authority (“DCTA”) and the City of Denton, Texas (“Denton”), (each a “Party” and collectively the “Parties”), acting by and through their authorized representatIves. RECITALS WHEREAS, on November 12, 2020, the DCTA Board of Directors approved the DCTA Transportation Reinvestment Program Policy (“TRiP Policy”) which is attached hereto andincorporated herein as Exhibit “A“ to provide financial assistance to DCTA member cities for transit-supportive projects consistent with and beneficial to DCTA’s Long-Range Service PlanGoals; and WHEREAS, under the terms of the TRiP Policy, member cities desiring to obtain funding for a proposed eligible project must submit a written application form to DCTA in accordance with the criteria set forth in the TRiP Policy; and WHEREAS, Denton submitted a written application for improving pedestrian safety and providing connectivity by completing sidewalk gaps along seven (7) downtown Denton streets (the “Project”) which are more fUlly described in Exhibit “B” attached hereto and incorporated herein;and WHEREAS, DCTA has determined that Denton's application for the Project meets the criteria established under the TRiP Policy and will be consistent with and beneficial to DCTA’s Long-Range Service Plan Goal and, therefore, has approved the Project; and NOW THEREFORE, for and in consideration of the mutual obligations and benefits contained herein, the Parties shall agree as follows: Article ITerm The Term of this Agreement shall begin on the last date of execution hereof (“Effective Date”) and continue until the Project has been completed and DCTA has reimbursed Denton up to One-Million Eighty-Nine Thousand Seven-Hundred Fifty Dollars ($1,089,750.00) in costs incurredrelating to the completion of the Project (''Expiration Date”). Article II Conditions to Funding 2.1 One-Million DCTA shall reirnburse Denton in an amount equal to Denton’s expenses up toEighty-Nine Thousand Seven-Hundred Fifty Dollars ($1,089,750.00) incurred DOA AND CITY Or D£NrON, TWAS RErMBURSEM£Nr ACR£EM£lw (DOWvrowN SID£WALkS) relating to the completion of the Project conditioned upon the compliance and satisfaction by Denton of the terms and conditions of this Agreement and the following conditions: (a)Reimbursement Request. Denton shall submit quarterly Requests for Reimbursement for its direct expenses after expenses have been incurred and paid. The Requests for Reimbursement should include all invoices and backup to document work performed as well as either copies of cleared checks or copies of posted wires to verify Denton’s payments for invoices included therein. Requestfor Reimbursement should be submitted via email to: accountspayable(g}dcta.net tpalermo@dcU.net 2.2 DCTA shall reimburse Denton within thirty (30) days after receipt of a proper Request for Reimbursement provided there are no errors or discrepancies and that the work noted on the Request for Reimbursement is deemed by DCTA or its designee to be in compliance with the project eligibility requirements set forth in the TRiP Policy. 2.3 Required Use. During the Term of this Agreement, the funding provided by DCTA to Denton shall not be used for any purpose other than completion of the Project, including survey. design engineering, right-of-way and/or easement acquisition and construction of the Project. Any use by Denton of funding provided by DCTA other than these completion costs associated with the Project shall be a violation of this Agreement and result in termination of this Agreement. If such violation occurs, Denton will be obligated to return all funds received for completion of the Project to DCTA. Article III Denton’s Obligations 3. 1 Consultant(s)/Contractor. Denton shall hire the consultant(s) and contractor for the Project and enter into separate agreements with the each for completion of the Project. DCTA shall not be a party to any agreement entered into by Denton and a third party for work relating to the Project 3.2 Payments. Denton shall be responsible for payments to all contractors performingwork on the Project. DCTA shall not be responsible for any payments to any contractor or vendor performing work on the Project. 3.3 Maintenance of Project. Denton shall be responsible for the maintenance and upkeep of the Project following the Expiration Date. 3.4 Competitive Bidding. Denton shall, in performing its requirements under the Agreement and in completing the Project, conform with the requirements of competitive bidding detailed in Chapter 252 of the Texas Local Government Code. DC:FA AND CITY or D£vroN, TEXAS R£rMBURs£M£Nr ACR££M£Fr (DOWxrowN srD£wALKS) Article IV Miscellaneous 4.1 Limitation on Liability. It is acknowledged and agreed by the Parties that the terms hereof are not intended to and shall not be deemed to create a partnership or joint venture among the Parties. It is understood and agreed between the Parties that Denton, in satisfying the conditions of this Agreement, has acted independently, and DCTA assumes no responsibilities or liabilities to third parties in connection with these actions. 4.2 Governing Law. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Denton County, Texas. 4.3 Severability. If any term or provision ofthis Agreement is held to be illegal, invalid or unenforceable. the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision, the parties shall endeavor to agree to a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable. 4.4 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the sameInstrument. 4.5 Authorization. The undersigned officers and/or agents are properly authorized to execute this Agreement on behalf of the parties hereto and each party hereby certifies to the other that any necessary actions extending such authority have been duly passed and are now in full forceand effect. 4.6 Notices. All notices, requests, demands. and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid, to the respective representative set out below, or his/her designee. 4.7 Exhibits and Recitals. The exhibits attached hereto, and the Recitals are incorporated herein and made a part hereof for all purposes. 4.8 Entire Agreement. This agreement constitutes the sole and only agreement between the Parties and supersedes any prior understandings written or oral agreements between the Parties with respect to this subject matter. (signature page to follow) DCFA AND CITy OrD£VrON,T£XASREIMBURSEMENT AGREEMENT (DOWNTOWN SIDEWALKS) EXECUTEDthis Zl dayof f\e(hl . , 2023. tgTransportatign Authority b Paul Cristina Chief Executive Officer 1955 Lakeway Drive, Suite 260 Denton, Texas 75067 Phone: (972) 2214600 Approved as to form: By: EXECUTED this IL day of JM- c , 2023. City of Denton, Texas \11111111t DE By:PAl=ey City Manager 215 East McKinney StreetDenton, Texas 76201 Phone: (940) 349-8200rON 1111111 ArrEST: THIS AGREEMENT HAS BEEN BOTHJESSE SALAZAR. INTERIM CITY SECRETARY REVIEWED AND APPROVED AS TO financial and operational obligations and APPROVED AS TO LEGAL FORM:MACK REINWAND, CITY ATrORNEY ivor (Crain Director of Capital ProjectsTitle Department Date I REIMBURSEMEItT AGREXnIENT (DOWNTOWN SIDEWALKS) EXHIBIT "A" TRiP Policy DnA AND crrY OF DENrON, TEXASREIMBURSEMENT AGREEMENt (TRIP POLICY) EXIHBIT '’A" Denton County Transportation Authority Transportation Reinvestment Program (TRiP) Board Approval 11/12/2020 I. POLICY STATEMENT The Denton County Transportation Authority (OCTA) Transportation Reinvestment Program (TRiP) policy objective is to provide financial assistance to DCTA member cities for transit- supportive projects consistent with and beneficial to DCTA's Long-Range Service Plan goals. TRiP funding will be apportioned to DCTA member cities in proportion to each city's net half- cent sales and use tax collection for the previous fiscal year, as published by the Texas Comptroller's Allocation Payment Detail. Total prograrn funding levels and allocation formula are detailed in Section III. DCTA will distribute funds to member cities for eligible projects consistent with DCTA's enabling legislation, Chapters 43 1 and 460 of the Texas Transportation Code, and project selection criteria specified in Section V. 11. SCOPE TRiP is a five-year policy, with its first funding cycle beginning in 2021. Each year, DCTA will establish TRiP funding levels following an audit of the previous fiscal year’s net available balance and in accordance with the TRiP policy. DCTA will issue a call for projects in January of each calendar year. Continuation of the policy beyond the initial five years would require DCTA Board reapproval. In the event the Board does not re-approve subsequent years, the policy will expire after the five-years and any unobligated funds shall revert to DCTA cash reserves. Funds will be available to OCTA member cities, including Denton, Highland Village and Lewisville. A municipality which becomes a participating member of DCTA, under the provisions of Section 460.302 Texas Transportation Code, will become an eligible recipient of DCTA TRiP funding in the next fiscal year following collection of a trznsit sales and use tax. m. FUNDING The annual TRiP budget will be equal to 15 percent of DCTA's net available fund balance from the previous fiscal year. In addition, DCTA will authorize a one-time program startup amount of $2,000,000 to be transferred from the Capital/Infrastructure Reserve to a dedicated TRiP projectline within the FY2021 budget. Annual program contributions may be amended as necessary through Board amendment of the TRiP policy. Funding for each member city will be allocated based on the following formula: = 95% x Annual Program Budget Indtvidual member city sales tax collection prior FY\ Total all marnber ctttes sales tax collectIon prior tV )( Actual cost up to and not to exceed five percent of the annual program budget shall be set aside for DCTA program administration, including project selection, monitoring and financial reporting, and 95 percent split among member cities proportional to sales and use tax receipts, as estimated by OCTA financial staff. for the previous fiscal year. Prior to award of the TRiP projects, DCTA staff will present anticipated TRiP administrative costs for Board approval. Unspent administrative budget shall be returned to TRiP reserve balances, DOA AND CITY OF DENTON, TEXASREiNUURSEMENr AGREENIEIWCTRiP POLICY)m Multiple municipalities may pool their allocated amounts to allow more flexibility in financing larger, mutually beneficial projects. Member cities could accrue allocated funds each fiscal year in order to fund a larger project. Funds remain with DCTA, designated to each member city, until dispersed to an approved project. Funds will remain with DCTA until reimbursements have been made to the member city for an approved project. Unobligated funds designated to each member city may rollover for up to three years. IV. ELIGIBLE PROJECrs To be eligible for TRiP fUnding, a project must be consistent with DCTA's enabling legislation, Chapters 43 1 and 460 of the Texas Transportation Code, and project selection criteria specified in Section V. Projects funded through inter-local agreements must be authorized under and consistent with the provisions of Texas Local Government Code 791: Interlocal Cooperation Contracts. A key provision of Chapter 460 regarding DCTA expenditures is that they be consistent with and beneficial to the locally adopted Long-Range Service Plan goals. Projects eligible for TRiP fundingshould demonstrate support of these formally adopted goals. Eligible projects are shown inAttachment A. In addition to serving Long-Range Service Plan goals, projects eligible for TRiP funding should be clearly defined and financially sound. Well-defined capital/expansion projects will facilitate a reliable design-build cost estimate. Cost estimates for maintenance of assets should be based on recent similar maintenance projects or bids/solicitations where available. Planning and preliminary design costs may also be eligible for projects that support DCTA's long range goals. E]igible project types may be amended as necessary through a DCTA Board amendment of the TRiP policy. Adoption of an updated DCTA Long-Range Service Plan update may trigger Board action if amendments to TRiP project criteria are needed to ensure consistency with updated Long. Range Service Plan goals. V. PROJECT SELECTION Eligible member cities must submit a written application for fbnding. The application shall include, at minimum: a project description. project limits and boundaries, proposed or engineering based capital cost estimates, requested funding amount, identification of additional funding sources (if applicable), proposed schedule for the project, and a description of how the project would support DCTA’s Long-Range Service Plan goals. A sample project application is provided in Attachment A. Applications will be submitted within 90 days of the DCTA Call for Projects. However, membercities may submit their applications sooner. DCTA staff will have 30 days to review the application to determine minimum project eligibility or request more information. Subsequent to completing the review, if no additional information was requested, the application will be placedon the agenda for the next regularly scheduled DCTA Board of Directors meeting for consideration. Following the review of each application, the DCTA Board will lead the approvaland award process. Should a member city have a project that timing would necessitate an application prior to the call for projects, a city may submit an application for pre-award authority. Any cost difference between the member city's allocated funding for that year and the project cost, may be reimbursed in subsequent years or borne by the member city. DCTA staff will have 45 days to review the pre-award authority application to determine minimum project eligibility or request more information. Subsequent to completing the review, if no additional information was requested, the application will be placed on the agenda for the next regularly EXHIBrr tIAt1PAGE 2 DnA AND CRY OF DENroN. TEXASREIMBURSEMENT AGREEMENT fTRiP POLICY) scheduled DC'TA Board of Directors meeting for consideration. Following the review of each application. the DCTA Board will lead the approval and award process. At a minimum, projects must meet the following criteria to be eligible for DCTA funding: Project limits located primarily within the DCTA service area. the geographic boundaries of DCTA member cities, or within a quarter mile of any A.Train Station or DCTA fixedbus route. o Projects that extend beyond this area should identify extra-territorial costs and alternate funding sources for the portion of costs not eligible for TRiP funding • • Clear and defensible nexus to DCTA Long-Range Service Plan goals • Financially Sound o Requested capital funding does not exceed the member city's TRiP allocation, or o Funding sources have been identified for project costs exceeding the requested amount In the event a member city submits multiple projects for consideration whose total costs exceed the member city’s balance of available funds, additional project criteria may be considered to narrow the selection. These additional criteria may include percent cost sharing, ability to leverage additional federal funding, project timeframe, and demonstrated ability to meet multiple Long-Range ServicePlan goals. Projects meeting minimum selection criteria may be deferred to a future year in the event of funding limitations. VI. DISBURSEMENT Based on the requested funding amount and as part of the Board approval packet, DCTA staff will recommend a schedule for TRiP funding disbursement which may be lump sum, quarterly, or annually. Once approved by the DCTA Board, the approved funding becomes programmed to the project. That programmed amount is deducted from the available apportionment as an obligation. Fundswill be allocated in accordance with the approved schedule, including lump-sum, quarterly or annually. In no case, will disbursements be made until the project eligibility requirements have been met and formal approval by the DCTA Board has been made. DCTA disbursement of payment to member cities for eligible project expenses will occur after an expense has beenincurred as a reimbursement. For capital assistance projects, member cities shall provide DCTA with a project status report and current financial records for each approved project. The status report shall be submitted on an annual basis (consistent with recommended disbursement schedule), and will include: • Project identifier • Approved project budget • TRiP funds programmed for the project • Expenses incurred • Percentage completion At project completion, in the event that final project accounting or audit reveals that TRiP fundingwas not expended in a manner consistent with program requirements, or that the final project costwas less than the approved TRIP funding, those unspent funds shall be returned to DCTA and remain available in the apportionment for reprogramming to the eligible city. Unspent dollars shall be available to the eligible city up to three years for nprogramming and will be in addition to, anyfuture allotments. DnA AND crrY OF DEMON, TEXASREiNnBURSENmVr AGREEMENT (TRiP POLICY)M DCTA does not assume or incur any liability, obligation or financial responsibility for a contract between an eligible city and a contractor, employee or agent for an approved project or any liabilityfor a result, occurrence, injury or damages resulting from or caused, directly or indirectly, by an approved project. VII. PERFORMANCE EVALUATION AND REPORTING Eligible cities shall maintain accurate books and records of all approved projects. Cities will maintain separate records for each approved project including project budgets, budget amendments, revised budget balances, expenditures to date, change orders, cost to complete, and TRiP funding received to date. DCTA maintains the right to audit a city's books to ensure that TRiP funding is applied in accordance with the program criteria. Cities also maintain the right to audit DCTA's books to ensure that the funding allocations and disbursements are in accordance with these guidelines and other applicable laws. In addition to financial records, member cities will provide to DCTA an annual status report for each funded project detailing the activities completed to date, schedule updates, and anyforeseeable issues or challenges. Additional performance monitoring criteria may be established for larger disbursements or on-going programs funded through TRiP. DCTA may nconfirm performance goals (established in coordination with the member cities) intended to demonstrate the projecfs ability to support Long-Range Service Plan goals. DCTA will report quarterly to the Board on the status of the TRiP fund, including amounts apportioned,amounts programmed, amounts disbursed to member cities, and the amount remaining for each city. Quarterly staff reports will also include a summary of significant milestones and performance goals VIII. ETHICS AND CONFLICTS OF INTEREST Officers and employees involved in the project selection process shall refrain from personal business activity that could conflict with the proper execution and management of the TRiP of that could impair the ability to make impartial decisions. Employees and board members shall disclose any material interests potentially affected by any of the projects submitted. Procedures when identifying a potential conflict of interest will comply with Chapter 171 of the Texas Local Government Code regarding conflicts of interest. If an officer or employee involved in the project selection process has a substantial interest in a business entity or in real property, thatperson must file an affidavit stating the nature and extent of the interest and abstain from further participation. 1 IX. SUBJECt TO AUDIT DCTA shall establish a system of written internal controls which will be reviewed annually with the independent auditor of DCTA. The controls shall be designed to prevent loss of public funds due to error, misrepresentation, or oversight. A formal annual review of these internal controls as well as disbursements and receipts associated with the Transportation Reinvestment Program will be performed by an independent auditor. Results of the audit shall be reported to the Board. 1 Legal exceptions and situations not requiring abstention should be reviewed and documented with DCTA counsel. DCrA AND CITY OF DEMON. TEXASREiNnBURSEMENT AGREEMENr (TRiP POLiCY)mm DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) ATTACHMENT A – PROJECT APPLICATION PROJECT NAME: PROJECT SPONSOR:[] Denton [] Lewisville II ! i: :aen d PROJECT DESCRIPFION: GEOGRAPHICLIMITS/BOUNDARIES: REQUEST FOR CAPITAL LEVEL OF DESIGN: PROJECT COST: FUNDING REQUEST: ESTIMATED PROJECTCOMPLETION DATE: ADDITIONAL INFORMATION: EXHIBIT „ A„ I DCrA AND cnY OF DEVrON. IXXhSPAGE 5 IREIMBURSEMEVr AGREEMENT (TRIP POLICY) DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) IN THE SECTION BELOW, PLEASE INDICATE HOW THE PROPOSED PROJECTSUPPORTS DCTA LONG-RANGE SERVICE PLAN GOALS [---I Increase service efficiency and reliability Fl Increase service effectiveness for DCTA Customer [---] Increase the visibility and elevate the image–- of DCTA [] Expand DCTA services into areas where 1–J Transit has a strong likelihood of success n Coordinate with regional transportationProviders [l Pair transit facilities to existing and planned 1–J Transit-supportive development [] Advocate sustain?ble development practices-- that support transit [-1 Strive for financial excellence by maintaining b-J fiscally sound and sustainable financial plans and budgets that reflect community prioritiesand values EXHIBIT "A" I DnA AND CnT OF DEVTON, TEXASPAGE 6 IREIMBURSEMLNT AGRBEMLNT (THPPOUCY) DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) THIS SECTION TO BE COMPLETED BY DCTA STAFF Transportation Reinvestment Program Project Identifier:Un Meets minimum project eligibility requirements Meets project selection Rank: Initial Member City Transportation Reinvestment Program Balance: Recommended Project FY Programmed Amount: Remaining Member City Balance: Recommended Disbursement Schedule:aUnn Lump Sum Quarterly Monthly As defined through Inter-local Agreement PLEASE ATTACH PROJECT COST BACKUP. ACCEPTABLE COST BACKUP FORCAPITAL PROJECTS INCLUDES PROJECT DRAWSINGS, DESIGN SHEETS. COSTWORKBOOK OR BID SHEET. FOR SERVICE REQUESTS, PLEASE INLCUDE ASUMMARY OF DISCUSSIONS WITH DCTA SERVICE PLANNING STAFF OR ANESTIMATE FROM AN ALTERNATE TRANSPORTATION SERVICE PROVIDER. M DarA AND crrY OR DEVrON. TEXhSR£IMBURSEMmT AGREEMENT (DUP POLICY) ATTACHMENT A Improvement Typ I RHtrhdons Transit Stop AmenitiH I Along existing or planned DCTA fixed routes S id eIIIIr a 11b1:1bIII!i1 1 :::F: doe: i=1 :::L:=L=1:ooit !se 1X1Ish ngorp 1 mned innTA axed C r 0 S 11!!n11bIr a 1 1yEIbIII111 \ 1[1CI e d i a n Island I ==:sEn;oIl! e and a of pIm ned HIT An Xed muteddemand Bike/Ped Trail Connections I Provida connection to existing or planned transit network Bus Bulb Out/TurnIng Pocket I N/A Transit Lane I N/A Bike Lane (on-street) I N/A Other Lane Reconfiguration I Must serve a transit-related purpose Traaic Calming I N/A I r1][1L e d ]:I C TJI!I![ fi X e d r 0 LIr1[ e g O n d emudns pons e Street Lighting/Other PubHc I Along existing or planned DCTA fixed routes/on<lemand response Safety Improvements I zones g o r P 1 11arunn d EHIIBHHpIT JI!!I n xe d m ute don amMan spame S i g n a 1 T i m i n g I === e x i 1sAEF i n g o r P 1 1a1rI ned LXTAn xed routes /o nM demand response Other Intersection I Along existing or planned DCTA fixed routes/on<iemand responseImprovements I zones Str nt Improvement„s I Along existing or planned DCTA fixed routes/ondemand response' I zones gA:ErE:::! !!!== 1!!iI I I\IIFbr i th i n 5 o o fe et of aLTA MMm or % in Her Transit Oriented Development I Planning and site development activities Transit Adjacent Development I Planning and site development acthMes WayRndhg#hcemaHng I N/ASigaage Note: AU improvements should be consistent with approved local and regional plans. including DCTA’s Long-RangeService Plan F : 1(!!!!:[;1FT }}iS 1EAc) L 11(1 n\r ) EXHiBrr “B” Project Application E)ar18rr"B'’APPLICATION IX:FA AND Crm OF DEvroN. TEXAS R£IMBURSEM£vr A6kEEbl£vr (DOWvrowN SIDEWALKS) DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) ATTACHMENT A – PROJECT APPLICATION PROJECT NAME:DOWNTOWN SIDEWALKS PROJECT SPONSOR:[/] Denton [-] Lewisvine [] Highland'– Village PROJECT DESCRIPTION:Sidewalk installation along several streets in the downtown area with both commercial and residential use providIng continuous connectivity in gap areas and increasing pedestrian safety on highly travelled road GEOGRAPHICLIMITS/BOUNDARIES: SEGMENT (SIDE OF STREET) FROM - TO llndustrial (east) Hickory - Mulberry 2 Mulberry (north) Elm - mid-block 3 Mulberry (north) Industrial . Russell 4 Piner (both) Hickory - Oak 5 Russell (both) Hickory - Mulberry 6 Locust (west) Parkway - McKinney 7 Carroll Blvd (west) Parkway - Oak REQUEST FOR CAPIFAL LEVEL OF DESIGN: PROJECT COST: FUNDING REQUEST: ESTIMATED PROJECT COMPLETION DATE: ll00% $ 1,223,000.00 !$ 1,089,750.00 ADDITIONAL INFORMATION ese segments have been designed in the City's 2018 and 2019 Sidewalk CIP projects and are scheduled to beginconstruction in 2023 mFA AND Crr\' OF DEvroN. TEXAS EVrAGR£EM£Hr (DowvrowN siDewALKS) DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) IN THE SECTION BELOW, PLEASE INDICATE HOW THE PROPOSED PROJECT SUPPORTS DCTA LONG-RANGE SERVICE PLAN GOALS [] Increase service efficiency and reliability DCTA specific goal, which the City of Denton supports, but is beyond the scope of this project application. [/] Increase service effectiveness for DCTACustomer A walkable core in downtown Denton establishes a majorcenter to increase demand for DCTA services. [/] Increase the visibility and elevate the image-–-- of DCTA Improved sidewalk connectivity to and surrounding bus stops and the Downtown A-Train station elevate the image of DCTA. FI Expand DCTA services into areas where 'a Transit has a strong likelihood of success DCTA specific goal, which the atv of Denton supports, but is beyond the scope of this project application [ ] Coordinate with regional transportationProviders DCTA specific goal, which the City of Denton supports, but is beyond the scope of this project application. V] Pair transit facilities to existing and plannedTransit-supportive development Expanded sidewalk connectivity supports new development, redevelopment and adaptive reuse of property that promotesalternative travel [7] Advocate sustain?ble development practicesthat support transit Expanded sidewalk connectivity makes transit access more convenient by walking or biking, and increases bus stop E] Strive for financial excellence by maintaining–- fiscally sound and sustainable financial plans and budgets that reflect community prioritiesand values City of Denton is rated AA+/A+ by Standard & Poor's & has Fearned aII S Transparency Stars by the Texas Comptroller of [Public Accounts. This Project is in the Capital Budget, withlfinancial resources to ensure successful completion. ExlaBn“B” I DCTA ANDCrrYOF DENroN. TEXASAPPLICATION I R£IMBURSEMENr AGR££kl£brr (DOwvrowN SID£WALKS) DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) THIS SECTION TO BE COMPLETED BY DCTA STAFF Transportation Reinvestrnent Program Project Identifier:na Meets minimum project eligibility requirements Meets project selection Rank: Initial Member City Transportation Reinvestment Program Balance; Recommended Project FY Programmed Amount: Remaining Member City Balance: Recommended Disbursement Schedule:nnnn Lump Sum Quarterly Monthly As defined through Inter-local Agreement PLEASE ATrACH PROJECT COST BACKUP. ACCEPTABLE COST BACKUP FORCAPITAL PROJECTS INCLUDES PROJECT DRAWSINGS, DESIGN SHEETS, COSTWORKBOOK OR BID SHEET. FOR SERVICE REQUESTS, PLEASE INLCUDE ASUMMARY OF DISCUSSIONS WITH DCTA SERVICE PLANNING STAFF OR ANESTIMATE FROM AN ALTERNATE TRANSPORTATION SERVICE PROVIDER. EXIaBTT “B" I EX:TA AND CIU OF D£NrON. T£XASAPPUCATION I R£IMBURs£M£vr A6kE£btENT (DowvrowNsiD£wALKS) STATE OF TEXAS ! gcouNWOFDENroN §REIMBURSEMENT AGREEMENT This Rdmbursemart Agreemart (“Agreemart“) is made and enteral by and betneen Denton County Transportation Authority (“DCTA”) md the City of Denton, Texas ('Dalton”), (e&h a “Party“ and collectively the “Parti%“), acting by and thmudr thdr authorizedrqx®artatlvn. RECIFALS WHEREAS, on November 12, 2020, the DCTA Board of Directors approved the DCTA Transportation Reinvestmart Program Policy (“TRiP Policy”) which is attached hereto andincorporated herdn as Exhibit “A“ to provide financial assistance to DCTA memtnr cities for tralsit.supportive projects consistart with ard benef5cial to IEIA’s Long-Range Service PlanGoals; nrd WHEREAS, WIder the terms of the TRiP Policy, member cities daring to obtain funding for a proposed eligible project must submit a wdttul application form to DCT A in accordance with the criteria set forth in the TRiP Policy; and WHEREAS, Denton subnitted a written application to d&gn and construct an on-street multi-use trail betwear Woodrow Lane and the DCTA Rail Trail (the “Projnt”) which are more fully dacribed in Exhibit “B” attached hereto aId incorporated herein; and WHEREAS, DCTA has determined that Dalton’s application for the Project meets the criteria established under the TRiP Policy and will be consistent with md beneficial to IX:TA’s Long-Range Service Plan (hal ZIa therefore, has approved the Project; and NOW THEREFORE, for and in consideration of the mutual obligations md benefits contained herein, the Parties shall agree as follows: Article I Term The Term of this Agn€mart graII bwin on the last date of execution hereof (“Effective Dale”) and continue tmtil the Projwt has bwn completed and DCTA has reimbursed Dalton up to One-Hundred Fifty-Two Thousand Five Huldred Dollars ($152,5tX).(D) in oosts incurred relatingto the completion of the Proj nt (“Expiration Date“). Article II Conditions to Funding 2.1 DCT A shall reimburse Dalton in an amowrt equal to lbnton’s expensu up tDOne-Hundred Fifty-Two Thousand Five Htmdred IX)IIars ($152,500.00) incurred relating to the IX:FA ANDCrrv or D£rrroN, T£xASR£rMBuxs£M£vr AGRn£Mwr (MORS£ yI ON grR£rr TUIL) completion of the Project conditioned upon the compliance and satisfaction by Dalton of the terms aId conditions of this Agreement and the following calditions: (a)Reimbwseamrt Requ®t. Denton shall submit quarterly Requests for ReimbursemaH for its direct expens® after expenses have bear incurred aId paid. The Requests for ReimbunemaH should include all invoica ard backup to document work performed as well as either oopies ofclearai checks or copies of posted wires to veriB Dalton’s paymart5 for invoicw incluckd therdn, Requestfor Reimbursement should be submitted via email to: pccQuntsp+Vable@dctanettpalalID@daanet 2.2 DCTA shall rdmburse Denton within thirty (30) days after rweipt of a proper Requst for Reimbursemart provickd there are no errors or discrepancies and that the work notedon the Requat for Reimbunemult is deemed by DCTA or its design@ to be in complinIce with the project eligibility requirements set forth in the TRiP Policy. 2.3 Required Use. Dwing the Term offhis Agrnnnlt, the ftmding provided by DCTA to Denton shall not be used for any purpose other than completion of the Project, including survey, dwign engineering, rightof.way and/or easement acquidtion and oonstruction of the Project. Anyuse by Ihnton af harding provided by DCTA other than completion of the Project shall be a violation of this Agr@mart md result in termination of this Agreement. If such violation occurs, Dalton will be obligated to return all funds rudved for completion of the Project to DCTA. Article III Denton’s Obligations 3.1 ConsultandsyContractor. Dutton shall hire the contractor for the Project and enter into a separate agreement with the Contractor for constructiaI of the Project. DCTA shall not be a party to any agreemart altered into by Dalton and a third party for work relating to the Project. 3.2 Pavmarts. Denton shall be r%ponsible for payments to all contractors performing work on the Project. DCTA shall not be rnponsible for any payments to any contractor or valdor performing work on the Project. 3.3 Maintenance of Proint. Dalton shall tn n9onsible for the maintalance andupkeq) of the Project following the Expiration Date. 3.4 Competitive BidIng. Dalton shall, in performing its requiremarts unar the Agreement mId in completing the Project, conform with the requiremaIts of comptitive biddingdetailed in Chapter 252 of the Texas Local Governmalt Code. PAG£ 2 \ Tb\xsRrrMBURs&M£NrAGx££Mnvr (MORS£ gr. ONsrR£rrTXArl) Article IVMiscellaneous 4. 1 Limitation on Liability. It is acknowledged and agreed by the Parties that the emuhermf are not intnIded to and shall not be ckemed to create a partnership or joint venture among the Parti©. It is understood nld agreed between the Pani© that Denton, in satisfying the conditions of this Agnemmt, has acted indQendently, aId DCTA assumu no responsibilities or liabilities to third parties in connwtiar with these actions. 4.2 (Iiventing L4w. If any action, sAether real or awerted, at law or in equity, arises on the basis of aV provision of this Agr@mull value for such action shall lie in state courts located in Denton COWIty, Texas. 4.3 Severability. If any term or provision ofthis Agreeman is held to be illegal,invalid or tmenforceable, the legality, validity or UIfon@bility of the remaining terms or provisions of this AgnemaH shall not be affected thereby, md in lieu of each suclh illegal, invalid or unmforceab]e term or provision, the partia shall ardeavor to agree to a legal, valid or arforceable term orprovision as similar as possible to the term or provision declared illegal, invalid or unenforceable. 4.4 Cotmterparts. This Agreement may be executed in multiple oowrterparts, eaclh of which shall be deemed ZI original, md all of which shall constitute but one and the samernstrunraK. 4.5 Aut:horiation. The uncknigned officers and/or agurts are properly authoiad to execute this Agreemult on behalf of the panics hereto md emIl party hereby certifies to the other that any necessary actions extending such authority have bear duly passed and are now in full forceand effect. 4.6 Notion. All notices, nqwsts, demands, and other communications which are required or permitted to be gival under this Agramutt shall be in writing md shall be deemed tohave beal duly given upon the delivery or receipt thereof, as the case may tn, if delivered personally or salt by registered or certified mail, return receipt requwted, postage prepaid, to the rupective rQnsartaHve set out below, or his/her design6e. 4.7 Exhibits and Recitals. The exhibits attached hereto, and the Recitals are inoorporatal herein and made a part hereof for all purpos®. 4.8 Entire Agreemart. This agreemart constitutes the sole and only agrwnmrt between the Parti® ©rd supersedes any prior understandings written or oral agreements betwnn the Parti© with respea to this subject matter. (sigmdure page to follow) D US R£IMBURs£MZNr ACR££MZNr (MORS£ gr. owyrRrrrTkxrl) EXECUTED this 27 day of .K>Ral _, 2023. Denton COIIt lnsportation Authority /By:mEin Chief Executive Officer 1955 Lakeway Drive, Suite 260Denton, Texas 75067 Phone: (972) 2214600 Approved as to form: EXECUTED this Gb d,y ,f :M+_, 2023. Attlttll&City of Denton, Texas By:’P; Sara HensleyCity Manager 215 East McKinney StreetDenton, Texas 76201 Phone: (940) 349.8200 ::I;E S JII L JI13aZ AK ][IEX][ F][]= ]F1:1[ ]M CITY SH:: TAR Y ::Eg:nUTT#Re : nEST financial and operational obligations and XPPROVED AS TO LEGAL FORM 7evor Crain MACK REINWAND, CITY ATrORNEY Director of Capital ProjectsTitlebad/ //AL (;apit41 Projqgt$ Department 3/gq/# 3Date DOA AND CITy Or DEVrON, T£XAS R£rMBURs£MENT AGR£&v£rw (MORS£ gr. ON £rR£rrTkAIL) EXHIBIT "A" TRiP Policy DCTA AND crrY OF DENroN. TDtASREIWEJRSnMwr AGREHMEIW (TRIP POLICY)–"TIn EXHIBrr "A" Denton County Transportation AuthorityTransportation Reinvatment Program (TRiP)Board Approval 11/12/ 2020 1. POLICY STATENWNr The lknton County Trarsponatioa Authuity (OCTA) Trulsportation Reinvestment Prwram (TRiP) policy objective is to provide financial assistmce to DHA member cities for transit- supportive projects aansistmt with and bareficial to DCTA's Long-Range Sewiw Plan goals TRiP funding will & apportioned to DC:FA mmM cities in proportion to each city's net half-cent sales and use tax collwtbn for the prwious fiscal year, as published by the Texas Comptroller’s Allocation Payment lbtaiI. Total progran funding lcvcls and allowlion formula aredetailed in Section III. DCTA sill distribute funds to member cities for eligible proj@ts consistent with DCFA's enabling legislation, Chapters 431 and 460 of the Texas Transportation Code, and project selection criteria specified in Section V. H. SCOPE TRiP is a five-year policy, with its first funding cycle beginning in 2021. Enh year, DCFA \viE establish TRiP funding lcvcls foIIo\yjng an audit of the previous fiscal yearJs not available balance and in accordance with the TRiP policy. DCTA will issue a call for projects in January of each cal®dar \-car. Continuation of thc polio) bcyond thc initial fi\e years wou]d nquin DCTA Bo©d reapproval. In the event tIn Bo@d dms not re.approve subsequent years. the policy will expire after the five wears and any unobligated funds shall revert to DCTA cash reserves. Funds will be available to OCTA arenrtnr cities. including lknton, Highland Village aId LewisvilIe. A municipality which becomes a participating meurber of DCTA, under the provisions of Section 460.302 Tex® Transportation Code, will become an eligible rnipient of DCTA TRiP fUnding in the next 6scal yar following collection of a transit sales and use ta. Ill. FUNDING The annual TRiP budget will in ewral to 15peroent of DCTAs net nailab Ie fund balance from the previous fiscal year. In addition, DCTA will authori/& a one-time program startup amount of $2.000.000 to be transferred fran the Capital/Infrwtructure Reserve to a dedicated TRiP project line within the FY202 1 budget. Annual program contributions may be amended as necasar_vthrough Board mendment of the TRiP policy. Funding for each member city all be allocated band on the followIng formula: = 95% x Annual Progrmr Budget Individual malabar city sales tax collectIon prIor FY\dion –prIor Fry( Actual eost up to and not to exceed five percent of the annual pawam budget shall tn set aside for DCTA progrm administration including project selection, monitoring and financial reporting. and 95 puoent split among melnba cities pmponional to saI% aId use tax n®ipts, as estimated by O C:FA financial staff, for the previous fiscal yaw. Prior to award of the TRiP pmjmts. DCTA staE will present anticipated TRiP ackninistrative costs for Ehud approval. Un8pent alminis&ative budget shall be returned to TRiP reswve balances. DCrA AND crrY OF DENTON, TDCASREnmLJRSUMENr AGREmmr (TRIP POLICY)REIn Multiple municipalities may pool their allocated amoznts to allow more flexibility in financing larger, mutually tnaeficial projects. Memtnr cities could maue allocated funds omb fiscal year in Older to fund a larger project. Funds twain sith DCFA designated to each member city, until dispased to al approved pmjwt. Funds will remain with DCrA until nimbursemmts have been mae to the nrmtnr city for aa approved project. Unobli8ated firnds daignated to ewh memtnr city mw rollover for up to thru yms. rv. ELIGIBLE PROJECTS To tn eligible for TRiP 6rnding, a project must & oonsistent with DCTA's enabling legislation, Chapters 431 and 460 of the Texas Trmsportation Code, and pnjait selection criteria specified in Section V. Projects frmdcd through inter.local aglocmmts must tn authorind under aId consistent with the provisions of Texas Local Government Code 791: Intedocal Cooperation Contracts, A ko' provision ofChaptn 460 1Balding DCTA expenditures is that they be consistent with and tnneficial to the locally adopted Long-Range Service Plan goals. Projnts eligible for TRiP fundingshould domonsKate support of these formally adopted goals. Eligible projects are shown inAttachment A. In addition to wninB Lang.Range Service Plar goals, pnjwts eligible fa TRiP funding should be clearly defined and financially sound. Well qleaned capital/cxpalsion projects will facilitate a reliable d®ign-build cost ®timate. Cwt estimates formaintmance of ©sets should be basal on r@ent similar maintenance projects or bids/solicitations whwe available. Planing and preliminary design eosts may also be eligible for projects that support DCFA's long range goals. Eligible project types may be mended u newsay through a DCTA Bo vd amendment of the TRiP policy, Adoption of an updated DCTA Long-Range Sen'ice Plan update may trigger Band nition ifancndmcnts to TRiP project aiteria we needed to ensure oonsistenay with updated Long- Range Service Plan goals. V. PROJECT SELEcrioN Eligible mwrber cities must submit a UTitten application for fUIHing_ The application shall includc. at minimum: a pnjoct dcscription, project limits nld boundada, propox>d or engineering bas<1 capital cost estimates, requested funding amount, identification of additional funding sour% (if applicable), proposed sdhedule for the project. and a description of holy the project would support DCTA’s Long-Range Service Plan goals. A sample project application isproxided hr Attachment A. Applications will be submitted within 90 days of the DCTA Call for Projacts. However, mcmbacities may submit their applications sown. DCFA staff will have 30 days to review the application to ddennine minimum pojwt eligibility or raFr®t more information. Subwquent to completing tIe review, if no additional information \vas requested, the application ITill be pla:ed on the agarda for the next regularly scheduled DCFA Board of Directors m@ting for consideration. Following the review of each @plication, the D(YTA Board will lead the approval and award procas. Should a member city have a project that timing would nwwsit8to ai application prior to the call forprojects, a city may submit m applbaHon forpre-aw©d authority. Any cost diaemnge b€tw wn the member city's allocated funding for that year and the project cost, may be rgjmbuncd in subscqucntyears or borne by an mmrber city. DCFA stafF will have 45 days to wviaw thc pre-award authority application to dctcrminc minimum project eligibility or request more infumation. Subsequent to completing the review, if no additional information was ngrwted, the application will tn placed on the qBenda for the next ngularl) REn DCTA ANDCrrY OF DENrON, TWAS REnnuRSH&nNI AGREWnNr (TRiP POLICY) scheduled DCTA Board of Directors meeting for consideration. Following the review of each application, the DCTA Board \viII lead the approval and awxd prmess. At a minimum. projects must moot thc foI]owing uitcria to be eligible for DCF A funding: • Project limits located primadl} within the DCFA suvice area, the geographic boundaries of DCTA mmba cities, or within a quarter mile of any A-Train Station or DCTA fixedbus route. o Projwts that cxtcnd board this area should iclantify cxtra-terdtorial costs and alternate fbnding nunn for the portion of costs not eligible for TRiP funding • Clen and defensible nexus to DCFA Long-Range Service Plan goals • Financially Sound o Requested capital funding does not exceed tIn member city's TRiP allocation, or o Funding sources have been identified for project costs exceeding the requestedamount In the event a memtnr city submits multiple projects for con$idnaUon \\'hose total costs exceed the memtnr city's balance of available funds, additional project criteria may be considered to nnrow the selection These additional criteria may include percent cost sharing, ability to levwage additional federal funding, project timeframe, and danonstratal ability to meet multiple Long-RaIBe Service Plan goals. Projects meeting minimum selection criteria may be deferred to a future year in the event of funding limitations VI. DiSBURSEMENr Based on the requested funding awolnt and as part of the Board approval packet. DOA staR will recommend a schedule for TRiP funding disbunenrent which may be lump sum, quarterly, or annually. Once approved by the DCFA Board, the approved funding becomes programmed to the project. That progrmrmcd nnounl is deducted from the available apportionment as an obligation. Funds will tn allocated in awordance with the approved schedale. including lump-sum. quarterly orannualjy, in no case, IViII disbursements be made until the project eligibility nquirancnts have been met and formal approval by the DCTA Board has been ma&. DCTA disburscmcnt of pa)ment to member cities for eligible project expenses will occur after an expense has beenincurred as a reimbursement. For capital assistance projects, member cities shall provide DCFA with a project status report and current financial records for each approved project. The status report shall be submitted on an annual basis (consistent with rwommondcd disbunancnl schcdulc). and IViII include: Project idaltifier Approved project budget TRiP funds pn3grnmmed for the prQject Expenses incurred PncaHage completion • a e • e At project completion, in the nant that find project amounting or audit reveals that TRiP funding was not upended in a manner consistent \\{th program requirements, or that the find project cost was las than the approved TRIP funding. those unspent funds shall be retumed to DCTA and rmain available in the apportionment for epo&rnmminB to the eligible city. Unspent dollars shall be available to the eligible city up to thru yews for repmgrmming aId will tn in addition to, anyfuturc allotments. DCrAANDCrrY OF DENrON, TWAS REUWBURsmmT AGREmmNr (TRIP POLICY)RE:n DCTA does not assume or incur any liability, obligation or finmcial responsibility for a contract betlynn m eligible city and a contractor. employee or agart for an approved project or any liabilityfor a result. occurrence, injury or damages resulting from or caused, directly or indirectly. by an approved projwt. VII. PERFORMANCE EVALUATION AND REPORTING Eligible cities shall maintain accurate books and rwords of all approved projects. Cities MII maintain separate words for each approved project iacluding project budgets, budget amondmonts, revised budget balances. expenditures to date. chase orders. oost to complete, and TRiP funding received to date. DCFA maintains the right to audit a city's books to ensure that TRiP funding is applied in @cordmee wIth the program criteria. Citin also maintain the right to audit DCF A's books to ensure that the funding allocations and disbursements are in accordance \\ hh these guidelina and other appliaable laws. In addition to finnrcial records, member cities will provide to DCFA an annual status report foreach frmdcd project detailing the activities completed to date, schedule updates, md anyfonweable issu® or challenges. Additional perfonnar@ monitoring criteria may be established for Inger disburscmcntg or on4oing programs funded through TRiP. DCTA may reconfirm performance goals (established in coordination with the member cities) intended to demonstrate the project's ability to supp txt Long.Range Sen ia Plan goals. DCFA \all report quarterly to the Board on the status of the TRiP fun cl including amounts apportione(amounts programrned, amounts disbursed to membw cilics' and the amouot rmaining for each city. Quarterly staff reports will also include a summvy of significant milntones and perfonnance goals VIII. ETHICS AND CONFLICTS OF INTEREST OfFiwrs ard emplo);am involved in the project $clwtion prows s shall refrain frwn par$onal business ®tivity that could conflict with the proper execution nrd manaBement of the TRiP of that could impair lhc ability to mako impartial decisions. Employ ms and bond mwbers shall disclose any material interests potentially aaecAed by any of the projects submitted. Procedures when identi81n8 a potential carflict of interest will comply with Chaptcr 171 of the Texas Local Government Cale ng©ding oonnicb ofintonst, if an ofnocr or wployoe involved in the project selection process has a substantial internt in a business entity m in rod property, that prson must file an amdavit stating the nature and edna of the interest md abstain from furtherparticipation. 1 IX. SUBJECT TO AUDIT DCFA shall egtablidr a systenr ofwrittar internal controls which will be reviewed annually with the independent auditor of DmA. The controls shall tn dubned to prevent loss of public funds due to eau, misnprwentadoa, or oversight. A formal artnual review of these internal controls a well as disbursements and rweipts associated with the Transportation Reinvestment Program will be performed by an independent auditor. Results of the audit shall tn reported to the Board. 1 1,egal excnptions md situations not requiIing abbendon should be revkwai arxl docrznurt£d vlth DCTA counsel DCTA ANDCrrY OF DENTON, THUSREmwuRsmmNr AGRE]MWr (TRIP POLICY)nEIl DENTON COUNFY TRANSPORTATION AtrTHORrrY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) ATTACHMENT A – PROJECr APPLICATION PROJECT NAME: PROJECT SPONSOR:[] Denton [-] Lewisvine IE11111111111p1111111111111 : i=]Id PROJECr DESCRiPrioN: GEOGRAPHICLiMrrs/BOUNDARiES: REQUEST FOR CAPITAL LEVEL OF DESIGN:B ] PROJECT COST: FUNDINGREQtnST: ESTn4ATED PROJECTCOMPLETION DATE: ADDrrIONAL INFORMATION: M Dc+qTAND CTrYOFB.Rm59mL7£EIRHMBUiBEMENr AGRRFHnIT (TRiP POLICY) DENTON COUNTY TRANSPORTATION AUTHORITY TRANSPORTATION REiNVESTMENr PROGRAM (TRiP) IN THE SECTION BELOW, PLEASE INDICATE HOW THE PROPOSED PROJECTSUPPORTS DCT A LONGRANGE SERVICE PLAN GOALS n Increase service efficienw and reliability [] Increase seNice effectiveness for DCTACustomer [] Increase the visibility and elwde the image– of DCTA [1 Expand DCTA services into areas where h' Transit has a strong likelihood of success [] Coordinate with ndonal tranQortationProviders [ ] Pair !msit facijides to existing and planned– Transit-supportive development [] Advocate sustain?ble developrnentpracdcw– that support transit [ ] Strive for financial exce.llence by mentaining– fiscally sound and sustainable financial plans and budgets that reflect oommurity priorities and values DCI'A AND CITY OdIREIMBUR8£MWr AGREENhIT (TRIP H)EacHm DENTON COUNTY TRANSPORTATION AUTHORrrY TRANSPORTATION REINVESTMENT PROGRAM (TRiP) THIS SEcrioN TO BE COMPLETED BY DnA STAFF Transportation Rdnv®tment Program Project Identifier: [] Meets minimum project ehdbility requirements [] Meets project sdecdon Rank: Initial Member City Transportation Reinvestment Program Balance: Rwornmmded Project FY Programmed Amourt: Remaining Member City Balmce: Rwommnrded Disbursement Schedule:aana Lump Sun Quarterly Monthly As defined through Inter-local Agreement PLEASE ATIACH PROJECT COST BACKUP. ACCEPTABLE COST BACKUP FORCAPrrAL PROJECrs INCLUDES PROJECF DRAWSUVGS, DESIGN SHEETS. COSTWORKBOOK OR BID SHEET. FOR SERVICE REQUESTS, PLEASE INLCUDE ASUMMARY OF DISCUSSIONS WITH DCrA SERVICE PLANNING STAFF OR ANESTIMATE FROM AN ALTERNATE TRANSPORTATION SERVICE PROVEDER m DcrAANB cnT OF DENTON, TEXASRHMBUR8EMENTAGREEHUW (TRIP POLICY) ATFACHMENr A Transit Stop Ameaitia Sidewalks Along edgjng or pInned DCFA fixed routes Within one mile uld/or along existing u plmned DCTA fixalroutes/dwand rnpon© zones CrosswanMmcHian ldwd I Within one mile md/or of pla,naI DnA fi,ed ID,m/MmIresponse zones Bike@ed Trail Cenaecthes I Provi&s connection to edsdn8 or pInned transit adwork Bus Bulb OuWwrahg Pocket I N/A Transit Luc I N/A Bike Lane (on4tlea) I N/A Other Lane R£coa6wr8don I Must suve a transit-related copse TrzMc Calming I N/A i eIIbj SIIIL11g ()1r P 1 a[IIL11 1A:b1 E11 1HA MdmaMmhm aHRHpUB r aA fixed rolIIn/on-demand response Safety ImprovemuB I zonesa IIj 11S11pi111g 0 r P La[11L11L 1eI11 ]1•]ICM haRmhMMMMMmme S i gI1 81 T i RII i n g 1 :::== 1:a111j 1sIiFi][1lg UP a edD IITA fixdmuMAn demand nesIWW Other Intersection I Along adsting or planned DCFA fixed routes/ul<Mand responseImprovmenB I zones C wMhn4emand BsponH- 1 zones :::gr: ::i;!!:I:::: I!!!II IIIIIriIL][I i[][]ISO 0 MM UTAH aM saha has Transit Orbted lkvdopmmt I Planning aId site dewbwent axidti® Transit Adjacut De3'elopmut I Planning and site devebpalont axMdn WayMdhWhmaHng LSiaage Note: All improvements shoutd be consistent with approved local and regional plans, tnctuding DCTA's Long-RangeService Plan q).In DCrA AND crrY OF DENTON. TDCAS REnbauRmmNT AGREEMWr (TRIP POLICY) EXHiBIF “B” Project Application E\lllnIT -B” I IX 'TA ,\hI)('IT\' it Drhl't IN. Ir \.\S APPLR-ATION I R 1 IN{Ill RSI \ II.Nl At iRI it.kIT N r IMORSE gT. In STREET IKAIL)