23-1515ORDINANCE NO. 23-1515
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO ACONTRACT BETWEEN THE CITY OF DENTON AND UNITED HEALTHCARE INSURANCE
COMPANY. AMENDING THE CONTRACT APPROVED BY THE CITY COUNCIL ONDECEMBER 18. 2018, IN THE NOT-TO-EXCEED AMOUNT OF $11,393,000.00; SAID FIRSTAMENDMENT TO PROVIDE ADDITIONAL FUNDING FOR PREMIUMS THROUGH THECONTRACT TERM FOR STOP LOSS COVERAGE FOR THE RISK DEPARTMENT AND
CITY OF DENTON; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (RFP 6922 – PROVIDING FOR AN ADDITIONAL FIRSTAMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $2,000,000.00, WITH THE
TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $13,393,000.00).
WHEREAS, on December 18, 2018, City Council awarded a contract to United Healthcare
Insurance Company in the amount of $11,393,000.00, for stop loss coverage for the City of Denton;and
WHEREAS, this procurement was undertaken as part of the City’s governmental
function; and
WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable
and are consistent with, and not higher than, the recommended practices and fees applicable to the
Provider’s profession, and such fees do not exceed the maximum provided by law; NOW,THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The First Amendment, increasing the amount of the contract between the City
and United Healthcare Insurance Company, which is on file in the office of the Purchasing Agent, in
the amount of Two Million and 0/100 ($2,000,000.00) Dollars, is hereby approved, and the
expenditure of funds therefor is hereby authorized in accordance with said amendment which shall
be effective upon the execution of the amendment attached hereto. The total contract amount
increases to $13,393,000.00.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.--J
Th, m,ti,„ t, ,pp„„, thi, „di„,„„ w„ m,d, by ®l ,-_ $ch and
seconded by IHUb.. This ordinance was passed and approved by the
following vote a - a]:
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck. District 2:
Paul Meltzer. District 3 :
Joe Holland. District 4:
Brandon Chase McGee, At Large Place 5:
Chris Watts, At Large Place 6:
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PASSFr) Avr) APPRnVFn thi, th, I Sth d,v „f , 2023
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ATTEST:
JESUS SALAZAR, CITY SECRETARY L11111111/
APPROVED AS TO LEGAL FORM:MACK REINWAND, CITY ATTORNEY
Digitally signed by MaKella
DN: cn=Marcella Lunn, o,
BY: -\XfMcLU{\I=City of Denton,MBm®l clnton.com, c=USDate: 2023.07.28 13:21 :24
-05'OO'
DocuSign Envelope ID: 68C5BOA5-C0294982-8E05-850EEIC072E7
DENTON
Docusign City Council Transmittal Coversheet
RFP 6922
FileName : :::ahoss Insurance–Amendment 1
Purchasing Contact G lnny Brummett
City Council Target Date AUGUST 15’ 2023
Piggy Back Option
Contract Expiration
Ordinance
Not App1 icab1 e
DECEMBER 18, 2023
23-1515
DocuSign Envelope ID: 68c5BOA5-c0294982aE05450EElc072E7
THE STATE OF TEXAS §
§
§COUNTY OF DENTON
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXASAND UNITED HEALTHCARE INSURANCE COMPANY
THIS FIRST AMENDMENT TO CONTRACT 6922 (this “Amendment”) by andbetween the City of Denton, Texas (“City”) and UNITED HEALTHCARE INSURANCE
COMPANY (“Contractor”) to that certain contract executed on December 18, 2018, in the
original not-to-exceed amount of §11,393,000 (the “Agreement”); for services related to
Aggregate Stop Loss Insurance.
WHEREAS, the City deems it necessary to further expand the services provided by
Contractor to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $2,000,000.00 with this First Amendment for an aggregate not-to-
exceed amount of $13,393,000.00; and
WHEREAS, this amendment incorporates any previously executed documents
between the parties including but not limited to pricing adjustments.
WHEREAS, the City deems it necessary to further expand the goods/services
provided by Contractor to the City; and
WHEREAS, the original not-to-exceed amount may not be increased by more than
25.0% as provided in Texas Local Government Code Sec. 252.048; and
NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following First Amendment,
which amends the following terms and conditions of the said Agreement, to wit:
1. This Amendment modifies the Agreement amount to provide an additional
$2,000,000 for additional services and materials to be provided in accordance with
the terms of the Agreement with a revised aggregate not-to-exceed total of
S 13,393,000.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Contractor, have each executed this
Amendment, by _an4 !hIQIIgh their respective duly authorized representatives and officerson this date 08/15/2023 .
1
DocuSign Envelope ID: 68C5BOA5-CC>294982-8E05-850EEIC072E7
“CONTRACTOR”
UnitedHealthcare Insurance Company
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
DocuSigned br
By, M/
5236DB296270423
APPROVED AS TO LEGAL FORM:
MACK RENWAND, CITY ATTORNEY
DocuSigned bH
}£#kgH.P
ATTEST:
JESUS SALAZAR, CITY SECRETARY
DocuSigned br
THIS AGREEMENT HAS BEENBOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
Deby Skawlnski
PRINTED NAME
Deputy Director, RIsk & Compllance
TITLE
Human Resources/Risk Management
DEPARTMENT
2
[k)cuSign
Certificate Of Completion
Envelope Id: 68C5BOA5C02949828E05850EEIC072E7
Subject: Please DocuSign: City Council Contract 6922 Stop Loss Insurance-Amendment 1 Formal
Source Envelope:
Status: Completed
Document Pages: 3 Signatures: 4Initials: 1
Envelope Originator:
Certificate Pages: 6
AutoNav: Enabled
Ginny Brummett
901B Texas Street
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Denton, TX 76209
Ginny.Brummett@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original7/26/2023 10:34:31 AM
Holder: Ginny Brummett
Ginny.Brummett@cityofdenton.com
Location: DocuSign
Signer Events
Ginny Brummett
ginny.brummett@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signature Timestamp
Sent: 7/26/2023 10:36:00 AM
Viewed : 7/26/2023 10:36:13 AM
Signed: 7/26/2023 10:36:31 AM
Completed
Using IP Address: 198.49.140.10
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 7/26/2023 10:36:32 AM
Viewed: 7/26/2023 11 :28:14 AM
Signed: 7/26/2023 11 :28:28 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Mack Reinwand City Attorney
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 7/26/2023 11 :28:29 AM
Viewed: 7/26/2023 3:23:00 PM
Signed: 7/26/2023 3:25:11 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Deby Skawinski
deby.skawinski@cityofdenton.com
Deputy Director, Risk & Compliance
Security Level: Email, Account Authentication(None)
'DuuSlgtnd brUh.Esti Sent: 7/26/2023 3:25:13 PM
Resent: 7/27/2023 1 :43:30 PM
Resent: 7/27/2023 1:54:19 PM
Viewed: 7/27/2023 1 :55:54 PM
Signed: 7/27/2023 1:56:38 PMSignature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Accepted: 7/27/2023 1:55:54 PMID: 10a2b9d6-2fcd48c2-bfa0-dd590e06cOa4
Signer Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signature Timestamp
Sent: 7/27/2023 1 :56:42 PM
Viewed: 8/1 6/2023 8:20:25 AM
Signed: 8/1 6/2023 8:20:54 AM
Completed
Using IP Address: 198.49.140.104
Sara Hensley
sara .hensley@cityofdenton,corn
City Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 8/1 6/2023 8:20:57 AM
Viewed: 8/1 6/2023 8:21 :27 AM
Signed: 8/1 6/2023 8:21 :33 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Jesus Salazar
jesus.salazar@cityofdenton.com
Security Level: Email, Account Authentication(None)
Sent: 8/1 6/2023 8:21 :35 AM
Viewed: 8/1 6/2023 9:46:25 AM
Signed: 8/1 6/2023 9:48:59 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Accepted : 8/1 6/2023 9:46:25 AMID: 37c59461-5b60-483a-b2cl-5d5b986c7007
In Person Signer Events Signature
Status
Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status
Status
Timestamp
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Timestamp
Sent: 7/26/2023 10:36:32 AM
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 7/27/2023 1 :56:40 PM
Viewed: 7/27/2023 2:49:28 PM
Carbon Copy Events
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Status Timestamp
Sent: 8/16/2023 9:49:01 AM
Viewed: 8/1 7/2023 2:56:26 PM
Linda Kile
linda.kile@cityofdenton.com
Benefits Supervisor
Risk Management - HR
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Sent: 8/16/2023 9:49:03 AM
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events
Envelope Sent
Envelope Updated
Envelope Updated
Envelope Updated
Envelope Updated
Envelope Updated
Certified Delivered
Signing Complete
Completed
Status Timestamps
7/26/2023 10:36:00 AM
7/27/2023 1 :43:29 PM
7/27/2023 1 :43:29 PM
7/27/2023 1 :43:29 PM
7/27/2023 1:54:18 PM
7/27/2023 1 :54:18 PM
8/16/2023 9:46:25 AM
8/16/2023 9:48:59 AM
8/16/2023 9:49:03 AM
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Security Checked
Security Checked
Security Checked
Security Checked
Security Checked
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Deby Skawinski, Jesus Salazar
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