23-1660ORDINANCE NO. 23-1660
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO A
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND
KIMLEY-HORN AND ASSOCIATES, INC., AMENDING THE CONTRACT APPROVED BY
THE CITY COUNCIL ON MAY 17, 2022, IN THE NOT-TO-EXCEED AMOUNT OF
$751,100.00; SAID FIRST AMENDMENT FOR AN EXTENDED SCOPE, AN ADDITIONAL
FULL PLAN SET, AND SERVICES FOR A NEW LIFT STATION FOR THE 1-35 SPLIT TO
MILAM PHASE II PROJECT FOR THE CAPITAL PROJECTS AND WATER UTILITIES
DEPARTMENTS: PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (RFQ 7574-olo – PROVIDING FOR AN ADDITIONAL
FIRST AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $224,300.00, WITH THE
TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $975,400.00).
WHEREAS, on May 17, 2022, City Council awarded a contract to Kimley-Horn and
Associates, Inc. in the amount of $75 1,100.00, for regulatory permitting/approval support, process
evaluation, design services, bidding assistance, construction phase services, and easement
acquisition for the 1-35 to Milam Creek Phase II Project for the Water Utilities Department; and
WHEREAS, this procurement was undertaken as part of the City’s governmental
function; and
WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable
and are consistent with, and not higher than, the recommended practices and fees applicable to the
Provider’s profession, and such fees do not exceed the maximum provided by law; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The First Amendment, increasing the amount of the contract between the City
and Kimley-Horn and Associates, Inc., which is on file in the office of the Purchasing Agent, in the
amount of Two Hundred Twenty-Four Thousand Three Hundred and 0/ 100 ($224,300.00) Dollars, is
hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said
amendment which shall be effective upon the execution of the amendment attached hereto . The total
contract amount increases to $975,400.00.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
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Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck. District 2 :
Paul Meltzer. District 3 :
Joe Holland. District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
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' 2023.PASSED AND APPROVED this the II '- d,y.f S,r+enb,/
ATTEST:
JESUS SALAZAR, CITY SECRETARY L\\11111111
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APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by Marcella Lunn
DN: cn=Marcella Lunn, o, ou=City
BY, WJLVatJ
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DocuSign Envelope ID: 16EE7E28-ADOE43B7-9728-C84141D8A9B7
DENTON
Docusign City Council Transmittal Coversheet
7574-010
1-35 Sp1 it to M11am Phase 2 – Amendment #1File Name
Purchasing Contact C or1 PQwer
City Council Target Date SEPTEMBER 19’ 2023
Piggy Back Option
Contract Expiration
Ordinance
Not Applicab1 e
N/A
23-1660
DocuSign Envelope ID: 16EE7E28-ADOE43B7-9728-C84141D8A9B7
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND KIMLEY-HORN AND ASSOCIATES, INC.
PSA 7574-010
THE STATE OF TEXAS §
§COUNTY OF DENTON
THIS FIRST AMENDMENT TO CONTRACT 7574-010 (“Amendment”) by and
between the City of Denton, Texas (“City“) and Kimley-Horn and Associates, Inc.
(“Engineer”); to that certain contract executed on May 17, 2022, in the original not-to-
exceed amount of $751,100 (the “Agreement”); for professional services related to the I-
35 Split to Milam Phase II project.
WHEREAS, the City deems it necessary to further expand the services provided by
Engineer to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $224,300 with this Amendment for an aggregate not-to-exceed
amount of $975,400; and
FURTHERMORE, the City deems it necessary to fUrther expand the goods/services
provided by Engineer to the City;
NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1.The additional services described in Exhibit “A“ of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the design of 1-35 Split to Milam Phase II Project, are hereby authorized to be
performed by Engineer. For and in consideration of the additional services to be
performed by Engineer, the City agrees to pay, based on the cost estimate detail
attached, a total fee, including reimbursement for non-labor expenses an amount
not to exceed $224,300.
2. This Amendment modifies the Agreement amount to provide an additional
$224,300 for the additional services with a revised aggregate not to exceed total of
$975,400.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
7574-010 PSA – Amendment #1 Page 1 of 2
DocuSign Envelope ID: 16EE7E28-ADOEJ+3B7-9728-C84141 D8A9B7
IN WITNESS WHEREOF, the City and the Engineer, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date 09/19/2023
“City”“Engineer”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
KIMLEY-HORN AND ASSOCIATES,
INC.
By: C"-Y'':' I hH„„t'?
PA
CITY MANAGER
n /DocuSigned by:
BY:[ M. @tilI?fMmGmrut–LI
ATTEST:
JESUS SALAZAR, CITY SECRETARY
DocuSigned by:
BY, I &W?„$1@ THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
'DocuSigned by:
A’'& Ca'#1 ;P@Trevor CraIn, PMP
PRINTED NAME
rector of Capita1 Projects
TITLE
Capita1 Projects
DEPARTMENT
7574-0 10 PSA – Amendment #1 Page 2 of 2
DocuSign Envelope ID: 16EE7E28-ADOEz13B7-9728-C84141D8A9B7
Exhibit AAMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT
ADDITIONAL SERVICES
Professional Services Agreement:
1-35 - SPLIT TO MILAM PHASE 2
GANZER LIFT STAITON AND GRAVITY SEWER/FORCE MAIN
Amendment Scope of Services
This is Amendment Number 01 to the Professional Service Agreement (7574-010) between
Kimley-Horn and Associates, Inc. (ENGINEER) and the City of Denton (City) executed on May
17 2022
Scope of Services
This project was originally intended to be bid and constructed as a single construction set, along
with the 1-35 Utility Relocations. There are now two (2) separate 1-35 utility relocation projects, as
well as two (2) projects to be bid and constructed under this contract, Due to recent developments,
the original corridor for design and proposed easement were no longer were feasible, thus there
was a need for additional survey and design phase services for the gravity and force main sewers.
The CITY has requested that the ENGINEER perform the following additional services:
Task 4 – FINAL DESIGN
A. Final Waterline and Sanitary Sewer Design
1. Provide additional Preliminary/Final plan and profile drawings preparation for an
addition of approximately 500 linear feet water main, 330 linear feet of 12-inch
sanitary sewer force main, and 400 feet of 1 8-inch through 33-inch gravity
sanitary sewer line.
Task 6 – BID PHASE SERVICES
A. Bid Phase Services
1.
2.
Provide electronic bid documents to the City purchasing department for bidding.
Provide the Notice to Bidders to the City for publication. The City will be
responsible for publication of the notice. The City will be responsible for
distribution of the bidding documents to prospective contractors, suppliers and
plan rooms.
3 The following assistance will be provided to the City during the bidding phase:
a. Preparation of addenda and delivery to City for distribution to plans
holders.
b.Responses to questions submitted by plans holders.
c. Attend bid opening facilitated by City.
d. Preparation of bid tabulation.
e.Preparation of recommendation of award letter.
4. Conformance plans and specifications
Amendment No. 1
1-35 - SPLIT TO MILAM PHASE 2
GANZER LWT STAITON AND GRAVITY SEWER/FORCE MAN July 28, 2023
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DocuSign Envelope ID: 16EE7E28-ADOE-43B7-9728-C84141D8A9B7
a.Based on potential questions and addenda from the bidding phase, prepare
conformance set of plans and specifications to be used during
constructIon.
1 Provide up to four (4) sets to City for execution.
Task 7 – CONSTRUCTION PHASE SERVICES
A. Construction Phase Services
1. Pre-Construction Conference
a. Prepare for and attend a pre-construction conference prior to
commencement of Work at the Site
2. Site Visits
a. Visit the construction site up to twelve (12) times during construction to
perform construction observation. 12 months construction time is
assumed.
b Site Visits are not intended to be exhaustive or to extend to every aspect
of Contractor’s work in progress. Observations are to be limited to spot
checking, selective measurement, and similar methods of general
observation of the Work based on ENGINEER’s exercise of professional
judgement.
Based on information obtained during site visits, ENGINEER will
determine if Contractor’s work is generally proceeding in accordance with
the Contract Documents, and ENGINEER will keep CITY informed of
the general progress of the work.
Hold monthly meetings with the contractor, either on site or off site for up
to twelve (12) meetings.
C.
d.
3 Recommendations with Respect to Defective Work
a.Provide recommendations to City that Contractor’s work be disapproved
and rejected while it is in progress if, on the basis of site visit evaluations,
ENGINEER believes such work will not produce a completed Project that
conforms generally to Contract Documents or that it will prejudice the
integrity of the design concept of the completed Project as a functioning
whole as indicated in the Contract Documents. Notwithstanding the
foregoing, the City reserves the right to disapprove or reject Contractor’s
work without a recommendation from the ENGINEER.
4.Clarifications and Interpretations
a. Issue necessary clarifications and interpretations of the Contract
Documents to City as appropriate to the orderly completion of
Contractor’s work. Such clarifications and interpretations will be
consistent with the intent of the Contract Documents. Field orders
authorizing variations from the requirements of the Contract Documents
will be made by City.
Change Orders5.
Amendment No. 1
1-35 - SPLIT TO MILAM PHASE 2
GANZER LIFT STAITON AND GRAVITY SEWER/FORCE MA[N July 28, 2023
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DocuSign Envelope ID: 16EE7E28-ADOEz13B7-9728-C84141D8A9B7
a.Recommend change orders to City, as appropriate.
b. Review and make recommendations related to Change Orders submitted
or proposed by the Contractor.
6.Shop Drawings and Samples
a.Review and approve or take other appropriate action in respect to Shop
Drawings and Samples and other data which Contractor is required to
submit, but only for conformance with the information given in the
Contract Documents and compatibility with the design concept of the
completed Project as a functioning whole as indicated in the Contract
Documents. Such review and approvals or other action will not extend to
means, methods, techniques, equipment choice and usage, sequences,
schedules, or procedures of construction or to related safety precautions
and programs. Assumes up to thirty (30) shop drawings.
7 Substitutes and “or-equal”
a. Evaluate and determine the acceptability of substitute or “or-equal”
materials and equipment proposed by Contractor in accordance with the
Contract Documents, but subject to the provisions of applicable standards
of state or local government entities.
b. Provide recommendations to City
Inspections and Tests8
a.Review certificates of inspections and tests within ENGINEER’s area of
responsibility for the purpose of determining that the results certified
indicate compliance with the Contract Documents and will not constitute
an independent evaluation that the content or procedures of such
inspections, tests, or approvals comply with the requirements of the
Contract Documents. ENGINER will be entitled to rely on the results of
such tests and facts being certified. The scope of services assumes the
pumps and motors will go through a non-witnessed factory test. Attending
testing will be considered additional services.
9.Disagreements between City and Contractor
a.As necessary, ENGINEER will, with reasonable promptness, render initial
written decision on all claims of City and Contractor relating to the
acceptability of Contractor’s work or the interpretation of the
requirements of the Contract Documents pertaining to the progress of the
Contractor’s work. In rendering such decisions, ENGINEER will be fair
and not show partiality to City or Contractor and will not be liable in
connection with any decision rendered in good faith in such capacity. The
initial decision of the ENGINEER shall be required as a condition
precedent to mediation or litigation of any claim arising prior to the date
final payment is due to the Contractor, unless thirty (30) days have passed
after a claim has been referred to the ENGINEER with no decision having
been rendered.
10. Final Walkthrough and Punchlist Preparation
Amendment No. 1
1-35 - SPLIT TO MILAM PHASE 2
GANZER LUT STAITON AND GRAVITY SEWER/FORCE MAN July 28, 2023
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DocuSign Envelope ID: 16EE7E28-ADOEJ13B7-9728-C84141D8A9B7
a. Attend final walkthrough with Contractor and City to determine if the
completed work of Contractor is generally in accordance with the
Contract Documents.
1.Limitation of Responsibilities: The ENGINEER will not be
responsible for the acts or omissions of any Contractor, or of
any of their subcontractors, suppliers, or of any other individual
entity performing or furnishing the work. ENGINEER will not
have the authority or responsibility to stop the work of any
Contractor.
b. Compile punch list from information gathered during final walkthrough
with City and Contractor.
Task 10 – SURVEY AND EASEMENTS
A. Design Survey
1. Provide an additional 7,000 linear feet of topographic survey due to a change in
alignment. Survey will be provided per the previously authorized scope items.
Task 15 – LIFT STATION BID PHASE SERVICES
A. Bid Phase Services
1.
2.
Provide electronic bid documents to the City purchasing department for bidding.
Provide the Notice to Bidders to the City for publication. The City will be
responsible for publication of the notice. The City will be responsible for
distribution of the bidding documents to prospective contractors, suppliers and
plan rooms.
3.The following assistance will be provided to the City during the bidding phase:
a. Preparation of addenda and delivery to City for distribution to plans
holders.
b. Responses to questions submitted by plans holders.
c. Attend bid opening facilitated by City.
d. Preparation of bid tabulation.
e.Preparation of recommendation of award letter.
4.Conformance plans and specifications
a. Based on potential questions and addenda from the bidding phase, prepare
conformance set of plans and specifications to be used during
constructIon.
11.Provide up to four (4) sets to City for execution.
Task 16 – LIFT STATION CONSTRUCTION PHASE SERVICES
A. Construction Phase Services
1. Pre-Construction Conference
a. Prepare for and attend a pre-construction conference prior to
commencement of Work at the Site
Amendment No. 1
1-35 - SPLIT TO MILAM PHASE 2
GANZER LUT STAITON AND GRAVITY SEWER/FORCE MAIN July 28, 2023
4 of 8
DocuSign Envelope ID: 16EE7E28-ADOE43B7-9728-C84141D8A9B7
2. Site Visits
a. Visit the construction site up to twelve (12) times during construction to
perform construction observation. 12 months construction time is
assumed.
b Site Visits are not intended to be exhaustive or to extend to every aspect
of Contractor’s work in progress. Observations are to be limited to spot
checking, selective measurement, and similar methods of general
observation of the Work based on ENGINEER’s exercise of professional
judgement.
Based on information obtained during site visits, ENGINEER will
determine if Contractor’s work is generally proceeding in accordance with
the Contract Documents, and ENGINEER will keep CITY informed of
the general progress of the work.
C.
d. Hold monthly meetings with the contractor, either on site or off site for up
to twelve (12) meetings.
3.Recommendations with Respect to Defective Work
a.Provide recommendations to City that Contractor’s work be disapproved
and rejected while it is in progress if, on the basis of site visit evaluations,
ENGINEER believes such work will not produce a completed Project that
conforms generally to Contract Documents or that it will prejudice the
integrity of the design concept of the completed Project as a functioning
whole as indicated in the Contract Documents, Notwithstanding the
foregoing, the City reserves the right to disapprove or reject Contractor’s
work without a recommendation from the ENGINEER.
4.Clarifications and Interpretations
a. Issue necessary clarifications and interpretations of the Contract
Documents to City as appropriate to the orderly completion of
Contractor’s work. Such clarifications and interpretations will be
consistent with the intent of the Contract Documents. Field orders
authorizing variations from the requirements of the Contract Documents
will be made by City.
5 Change Orders
a.Recommend change orders to City, as appropriate.
b. Review and make recommendations related to Change Orders submitted
or proposed by the Contractor.
6.Shop Drawings and Samples
a.Review and approve or take other appropriate action in respect to Shop
Drawings and Samples and other data which Contractor is required to
submit, but only for conformance with the information given in the
Contract Documents and compatibility with the design concept of the
completed Project as a functioning whole as indicated in the Contract
Documents. Such review and approvals or other action will not extend to
means, methods, techniques, equipment choice and usage, sequences,
Amendment No. 1
1-35 - SPLIT TO MILAM PHASE 2
GANZER LUT STAITON AND GRAVITY SEWER/FORCE MAIN July 28, 2023
5 of 8
DocuSign Envelope ID: 16EE7E28-ADOE-43B7-9728-C84141D8A9B7
schedules, or procedures of construction or to related safety precautions
and programs. Assumes up to fifty (50) shop drawings.
b. Substitutes and “or-equal”
c. Evaluate and determine the acceptability of substitute or “or-equal”
materials and equipment proposed by Contractor in accordance with the
Contract Documents, but subject to the provisions of applicable standards
of state or local government entities.
d.Provide recommendations to City
7 Inspections and Tests
a.Review certificates of inspections and tests within ENGINEER’s area of
responsibility for the purpose of determining that the results certified
indicate compliance with the Contract Documents and will not constitute
an independent evaluation that the content or procedures of such
inspections, tests, or approvals comply with the requirements of the
Contract Documents. ENGINER will be entitled to rely on the results of
such tests and facts being certified. The scope of services assumes the
pumps and motors will go through a non-witnessed factory test. Attending
testing will be considered additional services
b
C.
Disagreements between City and Contractor
As necessary, ENGINEER will, with reasonable promptness, render initial
written decision on all claims of City and Contractor relating to the
acceptability of Contractor’s work or the interpretation of the
requirements of the Contract Documents pertaining to the progress of the
Contractor’s work. In rendering such decisions, ENGINEER will be fair
and not show partiality to City or Contractor and will not be liable in
connection with any decision rendered in good faith in such capacity. The
initial decision of the ENGINEER shall be required as a condition
precedent to mediation or litigation of any claim arising prior to the date
final payment is due to the Contractor, unless thirty (30) days have passed
after a claim has been referred to the ENGINEER with no decision having
been rendered.
8.Final Walkthrough and Ptmchlist Preparation
a. Attend final walkthrough with Contractor and City to determine if the
completed work of Contractor is generally in accordance with the
Contract Documents.
b.Limitation of Responsibilities: The ENGINEER will not be responsible
for the acts or omissions of any Contractor, or of any of their
subcontractors, suppliers, or of any other individual entity performing or
fbmishing the work. ENGINEER will not have the authority or
responsibility to stop the work of any Contractor.
C.Compile punch list from information gathered during final walkthrough
with City and Contractor.
Amendment No. 1
1-35 - SPLIT TO MILAM PHASE 2
GANZER LEFT STAITON AND GRAVITY SEWER/FORCE MAIN July 28, 2023
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DocuSign Envelope ID: 16EE7E28-ADOEdj3B7-9728-C84141D8A9B7
SCHEDULE
At a mutually agreed upon date.
Compensation
The additional services described above will be accommodated by increasing the contract amount
by $224,300. The following table summarizes the revised contract amount:
Task Original
Contract
Amendment
No. 1
Revised
Contract
Task 1 – Design Management
Task 2 – Alignment Study
Task 3 – Preliminary Design
Task 4 – Final Design
Task 5 – Construction Contract Documents
Task 6 – Bid Phase Services
Task 7 – Construction Phase Services
Task 8 – Record Drawings Preparation
Task 9 – Permitting
Task 10 – Survey and Easements
Task 11 – Easement Acquisition Services
Task 12 – Conflict Analysis
Task 13 – Lift Station Preliminary
Engjneering Report (PER)
Task 14 – La Station Prelr
Task 15 – Lift Station Bid Phase Services
Task 16 – Lift Station Const. Phase Services
$5,500
$ 19,700
$ 142,000
$98,600
$4,600
$3,800
$6,600
$5,000
850,200
$80, 100
$80,800
N/A
$5,500
$ 19,700
S 142,000
$121,300W2
$ 12,200
D6
$ 16,000
$67,700
850,200
$ 105 ,400
$80,800
W2
$26,000 $26,000
$ 184,300
86,300
$37,600
$ 1 84,300
835,200
$111,700
$28,900
$74, 100
$751,100 $224,300 $975,400
Amendment No. 1
1-35 - SPLIT TO MLLAM PHASE 2
GANZER LUT STArroN AND GRAVITY SEWER/FORCE MAIN July 28, 2023
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DocuSign Envelope ID: 16EE7E28-ADOE43B7-9728-C84141D8A9B7
Duly executed by each party’s designated representative to be effective on the date subscribed by the
crrY
CITY OF DENtON, TEXAS
BY:
ENGn{EER
BY:
Kimley-Horn and Associates, Inc
Title:Title: John Atkins. Vice President
Date:Date: 07/28/2023
Amendment No. 1
1-35 - SPLIT TO MILAM PHASE 2
GANZER LUT STAITON AND GRAVITY SEWER£FORCE MAIN July 28, 2023
8 of 8
[kx:uSign
Certificate Of Completion
Envelope Id: 16EE7E28ADOE43B79728C84141D8A9B7
Subject: Please DocuSign: City Council Contract 7574-010 135 Split to Milam Phase II Amendment #1
Source Envelope:
Status: Completed
Document Pages: 11
Certificate Pages: 6
AutoNav: Enabled
Signatures: 5
Initials: 1
Envelope Originator:
Cori Power
901 B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.104
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Record Tracking
Status: Original
8/21/2023 7: 12:12 PM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events
Cori Power
cori.power@cityofdenton.com
Purchasing Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signature Timestamp
Sent: 8/21/2023 7:20:44 PM
Viewed: 8/21/2023 7:20:M PM
Signed: 8/21/2023 7:21 :06 PM
Completed
Using IP Address: 198.49.140.104
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 8/21/2023 7:21 :07 PM
Viewed: 8/22/2023 7:44:59 AM
Signed: 8/22/2023 7:45:38 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Mack Reinwand City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 8/22/2023 7:45:41 AM
Viewed: 8/23/2023 10:08:28 AM
Signed: 8/23/2023 10:15:23 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
John Atkins
john.atkins@kimley-horn.com
Vice President
Security Level: Email, Account Authentication
(None)
Sent: 8/23/2023 10:15:24 AM
Viewed: 8/23/2023 9:21 :07 PM
Signed: 8/23/2023 9:21 :36 PM
Signature Adoption: Pre-selected Style
Using IP Address: 134.238.205.73
Electronic Record and Signature Disclosure:
Accepted: 8/23/2023 9:21 :07 PM
ID: cdcbea80-0f86-4aC)3-9e91-3bdda39cdec2
Signer Events
Trevor Crain, PMP
Trevor.Crain@cityofdenton.com
rector of Capital Projects
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Timestamp
Sent: 8/23/2023 9:21 :38 PM
Viewed: 8/24/2023 8:16:28 AM
Signed: 8/24/2023 8:16:58 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Accepted : 8/24/2023 8:16:28 AM
ID: 0d2af5eb-8f384f32-9ac3-1827df06a9c8
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Completed Sent: 8/24/2023 8:17:03 AM
Viewed: 9/20/2023 10:27:16 AM
Signed: 9/20/2023 10:27:50 AMUsing IP Address: 198.49.140.10
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 9/20/2023 10:27:52 AM
Viewed: 9/20/2023 10:30:01 AM
Signed: 9/20/2023 6:12:35 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jesus Salazar
jesus.salazar@cityofdenton.com
Security Level: Email, Account Authentication
(None)
'DoeuSigned br
I IMS SaIA4pr
.2437C77B897541 D
Sent: 9/20/2023 6:12:38 PM
Viewed: 9/21/2023 7:47:39 AM
Signed: 9/21/2023 7:48:29 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Accepted: 9/21/2023 7:47:39 AM
ID: 4b426dlf-37d9213d2-898b-78a25f9ala9d
In Person Signer Events Signature
Status
Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status
Status
Timestamp
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Timestamp
Sent: 8/21/2023 7:21 :07 PM
Carbon Copy Events
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Status Timestamp
Sent: 8/24/2023 8:17:01 AM
Viewed: 8/25/2023 9:21 :28 AM
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sent: 9/21/2023 7:48:31 AM
Viewed: 9/21/2023 8:06:57 AM
Cole Tankersley
Cole.Tankersley@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 9/14/2023 10:24:15 AMID: 8d6fe3ea-da2d4116-807e-3aff08dcceaa
Sent: 9/21/2023 7:48:33 AM
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
Status Timestamps
8/21/2023 7:20:44 PM
9/21/2023 7:47:39 AM
9/21/2023 7:48:29 AM
9/21/2023 7:48:33 AM
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: John Atkins, Trevor Crain, PMP, Jesus Salazar, Cole Tankersley
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree’ button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent’ form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@ cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
ling SystemsOn
Browsers (for SENDERS)
Browsers (for SIGNERS)
r
lternet Explorer 6.0? or above
mlet Explorer 6.0?, Mozilla FireFox 1.0
etScape 7.2 (or above)
@ccess to a valid email account
x
Email
Screen Resolution
Enabled Security Settings
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable Hmp 1.1 settings via
roxy connection
88 These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the ’I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.
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