23-1806DocuSign Envelope ID: 17F8522D-B21F-4D81-A5A5-ECIDEF34B38F
ORDINANCE NO 23- 1806
AN ORDINANCE OF THE CITY OF DENTON APPROVING, AND AUTHORIZING THE
EXECUTION OF, AN AGREEMENT BETWEEN THE CITY OF DENTON AND RANCH
HANDS RESCUE FOR THE EXPENDITURE OF CITY COUNCIL CONTINGENCY FUNDS
IN THE AMOUNT OF THREE HUNDRED DOLLARS ($300) FOR BOB’S HOUSE OF HOPE;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Ranch Hands Rescue is a nonprofit and serves as a human and animal
sanctuary founded on hope and healing for the long-term recovery of trauma victims, special needs
animals, and male survivors of sex trafficking. Bob’s House of Hope, a program of Ranch Hands
Rescue, operates as a comprehensive residential program and safe house for young adult male-
identifying survivors of sex trafficking; and
WHEREAS, Gerard Hudspeth, Mayor, requested support from available contingency funds
to support Ranch Hands Rescue; and
WHEREAS, the City Council of the City of Denton hereby finds the agreement between
the City and Ranch Hands Rescue, attached hereto and made a part hereof by reference (the
“Agreement”), furthers a charitable cause, economic or community growth, or public interest;
NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The findings set forth in the preamble of this Ordinance are incorporated by
reference into the body of this Ordinance and hereby ratified.
SECTION 2. The Agreement is hereby approved, and the City Manager, or designee, is
hereby authorized to execute the Agreement and to carry out the duties and responsibilities of the
City under the Agreement, including the expenditure of funds in an amount not to exceed Three
Hundred Dollars ($300) in accordance with the terms of the Agreement.
SECTION 3. This Ordinance shall become effective immediately upon its passage and
approval.
DocuSign Envelope ID: 17F8522D-B21F-4D81-A5A5-ECIDEF34B38F
The motion to approve this ordinance was made by [b, I'4 $dk 1 and seconded by [B.(u./, rEG'a.
The ordinance was passed and approved by the following vote L– – J :
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck. District 2:
Paul Meltzer, District 3 :
Joe Holland. District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
./7
,/
,/
J
PASSED AND APPROVED thi, th, ad- d,y ,f 5,1, +,nbc , 2023.
GERARD HLjDSPETH, MAYOR
ATTEST:
JESUS SALAZAR, CITY SECRETARY b\\\\\!111111
APPROVED AS TO LEGAL FORM:
MACK RErNWAND, CITY ATTORNEY
Digitally signed by Susan
Susan Ke IIe r Et::r2023.09.13 16:53:32BY: -05'oo'
DocuSign Envelope ID: CA2630A9-086E4051-BB95-58D51F7BI ADD
COUNCIL CONTINGENCY FUND AGREEMENT
BETWEEN THE CITY OF DENTON AND RANCH
HANDS RESCUE
This Agreement is hereby entered into by and between the City of Denton, a Texas home
rule municipal corporation, hereinafter referred to as “City”, and Ranch Hands Rescue, a Texas non-
profit corporation.
WHEREAS, the City has determined the services provided by Ranch Hands Rescue to the
citizens of the City merit assistance through the Council Contingency Fund and the City has
provided funds in its budget for such Council Contingency Fund; and
WHEREAS, Gerard Hudspeth, Mayor, requested support from available contingency funds
to support Ranch Hands Rescue; and
WHEREAS, this Agreement serves a valid municipal and public purpose and is in the
public interest;
NOW, THEREFORE, the parties hereto mutually agree as follows:
1:OBLIGATIONS OF RANCH HANDS RESCUE
In consideration of the receipt of funds from the City, Ranch Hands Rescue agrees to
the following terms and conditions:
A. Three Hundred and no/100 ($300.00) shall be paid to Ranch Hands Rescue by the
City to be utilized for the support of the organization.
B. Ranch Hands Rescue will maintain adequate records to establish that the City funds
are used for the purposes authorized by this Agreement. Funds shall be used on expenses not
prohibited or deemed criminal pursuant to Texas law.
C. Upon request, Ranch Hands Rescue will permit authorized officials of the City to
review its books, financial statements, and records and provide copies of its By-Laws, rules and
regulations, and meeting minutes at any time. Such copies shall be made available within ten (10)
business days of such request. All records pertaining to the funds granted hereby shall be
maintained for at least five (5) years.
D. Ranch Hands Rescue will not enter into any contracts that would encumber City
funds for a period that would extend beyond the term of this Agreement.
E. Ranch Hands Rescue will appoint a representative who will be available to meet
with City officials when requested.
F. Ranch Hands Rescue will comply with all applicable federal, State, and local laws
and policies including all applicable equal employment opportunity and affirmative action laws or
regulations. In the event of Ranch Hands Rescue’s non-compliance with the non-discrimination
requirements, the Agreement may be canceled, terminated, or suspended in whole or in part, and
Ranch Hands Rescue may be barred from further contracts with the City.
DocuSign Envelope ID: CA2630A9-086E4051-BB95-58D51 F7BI ADD
G. Ranch Hands Rescue will comply with all applicable federal, state, and local laws
and policies regarding conflicts of interest and will not participate in any transactions or
decisions where such a conflict might exist.
11:TIME OF PERFORMANCE
The term of this Agreement shall commence on the date of the last signature affixed to this
Agreement (the “effective date”) and terminate one year from the effective date unless the
contract is sooner terminated under Section V “Termination”.
III. PAYMENTS
A. PAYMENTS TO RANCH HANDS RESCUE. City shall pay to Ranch Hands Rescue the sum
specified in Article I after the effective date of this Agreement.
B. ExcEss PAYMENT. Ranch Hands Rescue shall refund to City within ten (10)
working days of City's request, any sum of money which has been paid by City and which City at
any time thereafter determines: has resulted in overpayment to Ranch Hands Rescue; or has not
been spent strictly in accordance with the terms of this Agreement; or is not supported by adequate
documentation to fully justify the expenditure.
IV. EVALUATION
Ranch Hands Rescue agrees to participate in an implementation and maintenance system
whereby the services can be continuously monitored. Ranch Hands Rescue maintains records that
provide complete and accurate statements as to the status and use of City funds. In addition,
upon request, Ranch Hands Rescue agrees to provide the City with the following data
and reports, or copies thereof: all external or internal audits. Ranch Hands Rescue shall submit a
copy of the annual independent audit to the City within ten (10) days of receipt; all external or
internal evaluation reports; and an explanation of any major changes in program services.
V. TERMINATION
The City may terminate this Agreement for cause if Ranch Hands Rescue violates any
covenants, agreements, or guarantees of this Agreement, Ranch Hands Rescue's insolvency or
filing of bankruptcy, dissolution, or receivership, or Ranch Hands Rescue’s violation of any law or
regulation to which it is bound under the terms of this Agreement. The City may terminate this
Agreement for other reasons not specifically enumerated in this paragraph, including for
convenience.
VI. WARRANTIES
Ranch Hands Rescue represents and warrants that:
A. All financial reports, information, reports, records, and data heretofore or hereafter
requested by City and furnished to City, are complete and accurate and fairly reflect the financial
conditions of Ranch Hands Rescue, if applicable, as of the date shown on the financial report,
information, data, record, or report, and, since that date, have not undergone any significant change,
DocuSign Envelope ID: CA2630A9-086E4051-BB95-58D51F7BI ADD
adverse or otherwise, without written notice to City.
B. No litigation or legal proceedings are presently pending or threatened against Ranch
Hands Rescue.
C. None of the provisions herein contravenes or is in conflict with the authority under
which Ranch Hands Rescue is doing business or with the provisions of any existing indenture or
agreement of Ranch Hands Rescue.
D. Ranch Hands Rescue has the power to enter into this Agreement and accept
payments hereunder and has taken all necessary action to authorize such acceptance under the
terms and conditions of this Agreement.
E
transactIon.
Ranch Hands Rescue does not have any conflicts of interest with respect to this
Each of these representations and warranties shall be continuing and shall be deemed to
have been repeated by the submission of each request for payment.
VII. C FLANGES AND AMENDMENTS
A. Any alterations, additions, or deletions to the terms of this Agreement shall be by
written amendment executed by both parties, except when the terms of this Agreement expressly
provide that another method shall be used.
B. It is understood and agreed by the parties hereto that changes in the State, Federal,
or local laws or regulations pursuant hereto may occur during the term of this Agreement. Any
such modifications are to be automatically incorporated into this Agreement without written
amendment hereto and shall become a part of the Agreement on the effective date specified by the
law or regulation.
C. Ranch Hands Rescue shall notify the City of any changes in personnel or governing
board composition.
VIII. INDEMNIFICATION
TO THE EXTENT AUTHORIZED BY LAW, RANCH HANDS RESCUE
AGREES TO INDEMNIFY, HOLD HARMLESS, AND DEFEND THE CITY, ITS
OFFICERS, AGENTS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL
CLAIMS OR SUITS FOR INJURIES, DAMAGE, LOSS, OR LIABILITY OF WHATEVER
KIND OR CHARACTER, ARISING OUT OF OR IN CONNECTION WITH THE
PERFORMANCE BY RANCH HANDS RESCUE OR THOSE SERVICES
CONTEMPLATED BY THIS AGREEMENT, INCLUDING ALL SUCH CLAIMS OR
CAUSES OF ACTION BASED UPON COMMON, CONSTITUTIONAL OR STATUTORY
LAW, OR BASED, IN WHOLE OR IN PART, UPON ALLEGATIONS OF NEGLIGENT
OR INTENTIONAL ACTS OF RANCH HANDS RESCUE, ITS OFFICERS,
EMPLOYEES, AGENTS, SUBCONTRACTORS, LICENSEES, AND INVITEES.
DocuSign Envelope ID: CA2630A9-086E4051-BB95-58D51F7BI ADD
IX. NOTICE
Any notice or other written instrument required or permitted to be delivered under the terms
of this Agreement shall be deemed to have been delivered, whether actually received or not, when
deposited in the United States mail, postage prepaid, registered or certified, return receipt
requested, or via hand-delivery, e-mail, or facsimile, addressed to Ranch Hands Rescue or City, as
the case may be, at the following addresses:
CITY
City of Denton, Texas
AHn: City Manager
215 E. McKinney
Denton, TX 76201
sara.hensley@cityofdenton.com
Ranch Hands Rescue
Landon Dickeson
Executive Director
8827 Hwy. 377 S
Argyle, TX 76226
Either party may change its mailing address by sending notice of change of address to the other at
the above address by certified mail, return receipt requested.
X. MISCELLANEOUS
A. Ranch Hands Rescue shall not transfer, pledge or otherwise assign this Agreement
or any interest therein, or any claim arising thereunder to any party without the prior written
approval of the City.
B. If any provision of this Agreement is held to be invalid, illegal, or unenforceable,
the remaining provisions shall remain in full force and effect and continue to conform to the
original intent of both parties hereto.
C. In no event shall any payment to Ranch Hands Rescue hereunder, or any other act
or failure of City to insist in any one or more instances upon the terms and conditions of this
Agreement constitute or be construed in any way to be a waiver by City of any breach of covenant
or default which may then or subsequently be committed by Ranch Hands Rescue. Neither shall
such payment, act, or omission in any manner impair or prejudice any right, power, privilege, or
remedy available to the City to enforce its rights hereunder, which rights, powers, privileges, or
remedies are always specifically preserved. No representative or agent of the City may waive
the effect of this provision.
D. The following sections shall survive the termination of this Agreement: Section 1,
Subsections B, C, and E; Section III Subsection B; Section VI Subsection A; and Section IX.
E. This Agreement, together with referenced exhibits and attachments, constitutes the
entire agreement between the parties hereto, and any prior agreement, assertion, statement,
understanding, or other commitment occurring during the term of this Agreement or subsequent
thereto, have any legal force or effect whatsoever, unless properly executed in writing, and if
appropriate, recorded as an amendment of this Agreement.
F. This Agreement shall be interpreted in accordance with the laws of the State of
Texas and venue of any litigation concerning this Agreement shall be in a court of competent
DocuSign Envelope ID: CA2630A9-086E4051-BB95-58D51F7BI ADD
jurisdiction sitting in Denton County, Texas.
IN WITNESS WHEREOF, the parties do hereby afTix their signatures and enter into this
Agreement as of the 26th day of September , 2023.
CITY OF DENTON
SARA HENSLEY, CITY MANAGER
DocuSlgned by:
by:
DocuSigned by:
SMA HtML?
ATTEST:
JESUS SALAZAR, CITY SECRETARY
BY:Jessc S Ir
RANCH HANDS RESCUE
(AILlaw 9icLbsoh
APPROVED AS TO LEGAL FORM
MACK RErNWAND, CITY ATTORNEY
Digitally signed by Susan
Susan Keller E:::2023.09.13 16:53:49
BY ' -05'oo'
THIS AGREEMENT HAS BEEN BOTH
REVIEWED AND APPROVED
As to financial and operational obligations
And business terms.
C'””, @”
DocuSlgned by:
.Cassey Ogden.
PRINT NAMESIGNATURE
Chief Financial Officer
TITLE
Finance
DEPARTMENT