23-1930ORDINANCE NO. 23-1930
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, RATIFYING THE EXPENDITURE OF FUNDS BY THE CITY
MANAGER FOR THE EMERGENCY REPAIR OF THE SERESCO HVAC UNIT AT THE
DENTON NATATORIUM DUE TO A CATASTROPHIC FAILURE FOR THE FACILITIES
MANAGEMENT DEPARTMENT; AND PROVIDING AN EFFECTIVE DATE (FILE 8262 –
AWARDED TO TEXAS AIRSYSTEMS, LLC, IN THE NOT-TO-EXCEED AMOUNT OF
$ 160,000.00).
WHEREAS, state law and city policy requires that certain contracts requiring an
expenditure or payment by the city in an amount exceeding $50,000 be by competitive bids,
except in the case of public calamity where it becomes necessary to act at once to appropriate
money to relieve the necessity of the citizens of the city, or in case of unforeseen damage to
public property, machinery, or equipment, or where the procurement is necessary to preserve or
protect the public health or safety of the city’s residents under Section 252 of the Local
Government Code; and
WHEREAS, the City Manager has recommended to the City Council that it is necessary
to ratify the purchase goods or services due to the following emergency conditions outlined in
the memorandum referenced herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS :
SECTION 1. The City Council hereby determines that there is a public calamity that
makes it necessary to act at once to appropriate money to relieve the necessity of the citizens of
the city, or to provide for unforeseen damage to public property, machinery, or equipment, or to
preserve or protect the public health or safety of the city’s residents, and by reason thereof, the
following emergency purchases of materials, equipment, supplies, or services, as described in the
“Declaration of Emergency Memorandum“ referenced herein and on file in the office of the
Purchasing Agent, are hereby approved:
FILE
NUMBER VENDOR AMOUNT
8262 Texas AirSystems, LLC $ 160,000.00
SECTION 2. Because of such emergency, the City Manager, or a designated employee,
is hereby authorized to purchase the materials, equipment, supplies, or services as described in
the Memorandum on file in the office of the Purchasing Agent, and to make payment therefore in
the amounts therein stated. Such emergency purchases, being in accordance with the provisions
of state law, exempt such purchases by the city from the requirements of competitive bids.
SECTION 3. The City Council of the City of Denton hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or their designee.
SECTION 4. This ordinance shall become effective immediately upon its passage and
approval.
Th, m,ti9„ t, ,pp„v,,thi, „di„,„„ w„ m,d, by B,,_ J,_ e,L„, F), G„ ,„d
seconded by L/cUT ' B y+ J . This ordinance was passed and approved by
the following vote A - a
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck, District 2:
Paul Meltzer. District 3 :
Joe Holland, District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
,/
J
./
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„/
PASSED AND APPROVED thi, th, / 7 +- d,y ,f Octbb.r _, 2023.
I
\\\\ttllllffATTEST:
JESUS SALAZAR, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by Marcella Lunn
DN: cn=Marcella Lunn, o, ou=City
BY:–\N,ufcOJJ\
on.com, c=US
Date: 2023.09.26 17:50:50 -05'00'
I LI\LHtr?=J
DocuSign Envelope ID: E8DBOE58-2B7E4BC5-BA87-1 IC72CE5FDD5
File #:
Declaration of an Emergency R.q„i,i,i.„#, 159846
D„.. 4/21/23DENTnN
Vendor:Texas Air Systems
'-,mm,di,y/s,wi„, Seresco Unit Repair
Estimated expenditure for the above commodity or service: $Estimated 100,000
Initial all entries below that apply to the proposed purchase, under the Purchasing Procedures as
passed by City Council. (More than one entry may apply.)
1
2
[f]
n
Emergency situations, including procurements necessary to protect the public
health or safety or in response to a public calamity;
A procurement necessary because of unforeseen damage to public equipment,
machinery, or other property;
Brief Description/Justification for exception:
This unit is not currently functioning and requires immediate repair and replacement. Proper ventilation, provided
by the Seresco system, is critical to the operation of a safe indoor aquatic environment as the system is
specifically designed to exhaust air containing contaminants, introduce clean air, and reduce the level of
humidity . Chloramine off-gassing from the surface of indoor pools can build up in an improperly ventilated indoor
aquatic facility causing an unpleasant odor, eye irritation, and poor air quality for users. Additionally, humidity in
an indoor pool can get so dense as to cause breathing trouble for users. Excessive moisture can damage
equipment and materials through corrosion and the growth of mold and bacteria. Immediate action needed to be
taken to assess and repair the Natatorium’s Seresco system to protect user health and prevent damage to the
facility and equipment. If left inoperable, the indoor air quality can quickly decline due to the accumulation of
chemical and biological products in the air.
Respectfully Submitted by,Reviewed By:Reviewed By:
5/1/2023
Date
5/1/2023
Date
5/5/2023
Date[anager
Approved by:
DocuSigned by:
er
5/5/2023
Date
DocuSign
Certificate Of Completion
Envelope Id: E8DBOE582B7E4BC5BA871 IC72CE5FDD5
Subject: Please sign City Manager Approval Form 8262 Texas Air Systems DOE
Status: Completed
Source Envelope:
Document Pages: 1
Certificate Pages: 5
Signatures: 4
Initials: 0
Envelope Originator:
Gabby Leeper
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901 B Texas Street
Denton, TX 76209
Gabby.Leeper@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
5/1/2023 9:14:56 AM
Holder Gabby Leeper
Gabby.Leeper@cityofdenton.com
Location: DocuSign
Signer Events
Tom Gramer
Tom.Gramer@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Signature Timestamp
Sent: 5/1/2023 9:17:17 AM
Viewed: 5/1/2023 9:20:06 AM
Signed: 5/1/2023 9:20:27 AM
rT“BY'y-Th
,0458COOACI 04455.
Signature Adoption: Drawn on Device
Using IP Address: 174.246.143.146
Signed using mobile
Electronic Record and Signature Disclosure:
Accepted: 5/1/2023 9:20:06 AM
ID: d4504754-2e7e2198c-b3db-30f5640148a8
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 5/1/2023 9:20:28 AM
Viewed: 5/1/2023 2:19:42 PM
Signed: 5/1/2023 2:33:36 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
Marcella.Lunn@cityofdenton.com
Mack Reinwand City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 5/1/2023 2:33:38 PM
Viewed: 5/5/2023 5:43:32 PM
Signed: 5/5/2023 5:43:55 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 5/5/2023 5:43:56 PM
Viewed: 5/5/2023 6:18:02 PM
Signed: 5/5/2023 6:18:05 PM
Signature Adoption: Pre-selected Style
Using IP Address: 72.182.27.120
Signed using mobile
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
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Electronic Record and Signature
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Timestamps
5/1/2023 9:17:17 AM
5/5/2023 6:18:02 PM
5/5/2023 6: 18:05 PM
5/5/2023 6:18:05 PM
Timestamps
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Tom Gramer
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