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23-2113ORDINANCE NO. 23-2113 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION. AUTHORIZING THE APPROVAL OF A SECOND AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND SOLUTIENT GEOSCIENCES, INC., AMENDING THE CONTRACT APPROVED BY THE CITY COUNCIL ON JANUARY 28, 2020, IN THE NOT-TO-EXCEED AMOUNT OF $321,415.00; AMENDED BY AMENDMENT 1 APPROVED BY CITY COUNCIL; SAID SECOND AMENDMENT TO CONTINUE TO PROVIDE HYDROGEOLOGICAL CONSULTING AND ANALYTICAL SERVICES REGARDING THE CITY’S LANDFILL MONITORING AND REPORTING REQUIREMENTS FOR THE SOLID WASTE DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFQ 7109-o05 – PROVIDING FOR AN ADDITIONAL SECOND AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $121,109.OO, WITH THE TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $558,726.00). WHEREAS, on January 28, 2020, City Council awarded a contract to Solutient Geosciences, Inc., in the amount of $321,415.00, for landfill hydrogeological consulting and analytical services regarding the City’s Landfill monitoring and reporting requirements; and WHEREAS, on February 7, 2023, City Council awarded a First Amendment to Solutient Geosciences, Inc. in the amount of $116,202.00, to continue to provide hydrogeological consultingand analytical services regarding the City’s landfill monitoring and reporting requirements; and WHEREAS, this procurement was undertaken as part of the City’s governmental function; and WHEREAS, the additional fees under the proposed Second Amendment are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS : SECTION 1. The Second Amendment, increasing the amount of the contract between the City and Solutient Geosciences, Inc., which is on file in the office of the Purchasing Agent, in the amount of One Hundred Twenty One Thousand One Hundred Nine and 0/100 ($121,109.00) Dollars, is hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said amendment which shall be effective upon the execution of the amendment attached hereto. The total contract amount increases to $558,726.00. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was made by By 1 He\+ b,/ and seconded by B,ln- Bec k . The ordinance was passed and approved by the following vote [X - A : Aye Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck. District 2: Paul Meltzer. District 3 : Joe Holland. District 4: Brandon Chase McGee, At Large Place 5 : Chris Watts, At Large Place 6: 1/ -Z- JL-a -L / /‘ PASSED AND APPROVED this the I'I "-day of FOo,/cw\b'r , 2023 /-/er/a GERARD HUDSPETH, MAYOR ATTEST: JESUS SALAZAR, CITY SECRETARY L\\ \ t IIIIIII APPROVED AS TO LEGAL FORM: MACK RErNWAND, CITY ATTORNEY Digitally signed by Marcella Lunn DN: dc=com, dc=cityofdenton, dc=codad, ou=Department Users and Groups, ou=General Government, ou=Legal,a I '/ email=Marcella.Lunn@cityofdent on.corn Date: 2023.10.30 16:36:08 -05'00' a -\ \IP \ PI n H => r VP • n =n T : n + H : n + b F 90He “;f: P';""=:ix tI11 1 tq P I DocuSign Envelope ID: E633CDCA-84DC-40B0-9CD4-5A8EAFFA67FD DENTON Docusign City Council Transmittal Coversheet 7109–005 FileName Groundwater Consultlng & Analytjcs Purchasing Contact CrYsta1 WestbrQQk City Council Target Date NOVEMBER 14’ 2023 1 i cab1 ePiggy Back Option Contract Expiration Ordinance PSA Not APP N/A 23–2113 DocuSign Envelope ID: E633CDCA-&+DCJ+0B0-9CD4-5A8EAFFA67FD SECOND AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND SOLUTIENT GEOSCIENCES, INC. PSA 7109-005 THE STATE OF TEXAS § §COUNTY OF DENTON THIS SECOND AMENDMENT TO CONTRACT 7109-005 (“Amendment”) by and between the City of Denton, Texas (“City”) and Solutient GeosSciences, Inc. (“(.'onsultant”); to that certain contract executed on January 28, 2020, in the original not- to-exceed amount of $321,415.00 (the “Original Agreement”); amended on February 7, 2023 in the additional amount of $116,202.00 aggregating a not-to-exceed amount of $437,617 (the “First Amendment”); for services in accordance with Texas Commissions on Environmental Quality (TCEQ) approved Groundwater Sampling and Analysis Plan (GWS AP) and 30 TAC 330, Subchapter F and J, the landfill is required to conduct quarterly and semi-annual groundwater monitoring events. Failure to conduct the required groundwater sampling can lead to the revocation of the City's landfill permit, which authorizes Solid Waste to process and dispose of waste. WHEREAS, the City deems it necessary to fUrther expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $121,109.00 with this Amendment for an aggregate not-to-exceed amount of $558,726.00; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Consultant to the City; NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1.The additional services described in Exhibit “A“ of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the 2024 Landfill Hydrogeological Consulting and Analytical Services, are hereby authorized to be performed by Consultant. For and in consideration of the additional services to be performed by Consultant, the City agrees to pay, based on the cost estimate detail attached as Exhibit “ X’ a total fee, including reimbursement for non-labor expenses an amount not to exceed $121,109.00. 7109-005 PSA – Amendment #2 Page 1 of 2 DocuSign Envelope ID: E633CDCA-84DC-40B0-9CD4-5A8EAFFA67FD 2. This Amendment modifies the Agreement amount to provide an additional $ 121,109.00 for the additional services with a revised aggregate not to exceed total of $558,726.00. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically*by ppd !tHough their respective duly authorized representatives. ,_ .. . . . '’11'/14/2023and officers on this date “' '- ' ‘ “Consultant” SOLUTIENT GEOSCIENCES, INC.“CITY” gTrs"T by ' (AsLib a. ILsLc 849DOFF8C3F3477 . CITY OF DENTON, TEXAS A Texas Municipal Corporation E"”" IT b:' h HeM££y '5236D8296270423 AUTHORIZED SIGNATURE, TITLE APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY ATTEST: JESUS SALAZAR, INTERIM CITY WqBE.j8§Y ly&SbS SaM)Ar THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. DocuSigned by: 1 eMAIL MrwLr 'D$10WA#URE Br1 an Boerner PRINTED NAME Di rector of Solld waste TITLE SWR DEPARTMENT 7109-005 PSA – Amendment #2 Page 2 of 2 DocuSign Envelope ID: E633CDCA-8+DC-tOB0-9CD4-5A8EAFFA67FD Exhibit A Solutient GeoSciences, Inc. 3800 Paluxy Drive, Suite 260 Tyler, Texas 75703 (903) 5814340 Tel (903) 581-4399 Fax June 28, 2023 Ami Reeder Regulatory Compliance Manager City of Denton 1527 S. Mayhill Road Denton, Tx. 76208 Re:Proposal 2024 Landfill Hydrogeological Consulting and Analytical Services City of Denton Landfill (MSW Permit No. 1590B) 1527 S. Mayhill Road Denton (Denton County), Texas Dear Ms. Reeder: In accordance with your recent request, Solutient GeoSciences, Inc. (Solutient) is pleased to submit the following proposal for providing hydrogeological consulting and analytical services at the City of Denton (City) landfill for a 1-year extension period commencing January 1, 2024 and ending December 31, 2024 for the existing professional services agreement 7109-005. Solutient will serve as the City’s professional services consultant relative to all landfill groundwater monitoring, data review, reporting, and general geological and hydrogeological services, as needed, for the above referenced facility Scope of Services As we understand it, the work will consist of conducting quarterly and semi-annual groundwater monitoring events and reporting in accordance with the existing Texas Commission on Environmental Quality (TCEQ) approved Groundwater Sampling and Analysis Plan (GWSAP) and 30 TAC, Chapter 330, Subchapters F and J. The following discussion provides a detailed explanation of the services to be provided. •Hydrogeological Consulting - includes 1) generation and on-going maintenance of existing groundwater analytical data base, 2) management and direct supervision of groundwater monitoring events, 3) review of analytical data, 4) preparation of annual groundwater monitoring reports, including groundwater contour maps and semi-annual statistical evaluations, 4) evaluation and submittal of site-appropriate statistical analysis method(s), and 5) correspondence with TCEQ regarding groundwater issues. The City will be continually informed of all monitoring results and provided on-going recommendations and opinions DocuSign Envelope ID: E633CDCA-84DC-40B0-9CD4-5A8EAFFA67FD Ami Reeder, City of Denton June 28, 2023 Page 2 regarding necessary action, if needed. Analytical Services - includes sampling and analysis of groundwater samples collected at landfill facility in accordance with the TCEQ-approved GWSAP. A total oftwenty groundwater monitoring wells, which comprise the facility (MSW Permit No. 1590B) groundwater monitoring system, will be gauged, purged, and sampled using dedicated, low-flow pumps and a Well Wizard® micropurge system. The wells will be sampled semi-annually for detection monitoring constituents, which are presented in Table 5-1, GWSAP. Also included in the work plan is a provision for up to two verification re-sampling/assessment monitoring events at up to three monitoring wells per year. Assessment samples would be analyzed for 40 CFR Part 258 Appendix II constituents. Lastly, four leachate samples will be collected and analyzed for necessary pre-treatment constituents, as required by the waste water treatment plant and the landfill re- circulation requirements. All analyses will be performed using EPA-approved methods by a TCEQ-accredited analytical laboratory. SanitasTM for Ground Water Maintenance Agreement - provides for annual upgrades and software support of SanitasTM, a statistical analysis software package used to perform statistical evaluation of groundwater quality data. Annual Detection Groundwater Monitoring Report - includes preparation of annual detection and assessment groundwater monitoring report. Background Statistical Evaluation Report - perform evaluation of most recent 2- year period of analytical data in 2020 and incorporate into background data, as approprrate. Contingency Funding - includes a provision for contingency funds for the possibility of additional wells to be included for assessment monitoring in the event any facility well enters assessment monitoring as per recent regulatory requirements and implementation procedures. • • • • • All services provided will be coordinated and performed under the direct supervision of Mr. Leslie A. Jeske, P.G., Hydrogeologist. Mr. Jeske has served as the primary groundwater consultant at the City’s landfill since 1999. Low-flow purging and sampling activities will be conducted using instruments and equipment owned and maintained by the City. In the event the instruments are found in need of repair, the City will be promptly notified to insure minimal delays in completing the scheduled monitoring events. The City will be responsible for all costs associated with repairs and on-going maintenance. Cost Estimate Based upon the above scope of services and our understanding of the project, we have prepared the attached Probable Cost Estimate which shows the estimated quantities of work and unit fees. It is estimated that the total amount of this contract for January 1, 2024 - DocuSign Envelope ID: E633CDCA-&tDC40B0-9CD4-5A8EAFFA67FD Ami Reeder, City of Denton June 28, 2023 Page 3 December 3 1, 2024 should not exceed $ 121,109.00. 1n the event additional services are required beyond those detailed in this contract, such will be performed on a time and materials basis at the unit rates as shown on the Probable Cost Estimate. You will be notified if unforeseen conditions are encountered or there is a necessity to change the scope of work. Additional work will not be performed without first obtaining your approval of the additional costs. An invoice will be submitted on a monthly basis for the percent of work completed for each event. It will be based upon the actual work performed and the unit prices shown in the attached Probable Cost Estimate. If you have any questions after reviewing this proposal, please do not hesitate to contact me at (903) 574-0884. As always, we look forward to working with the City in this endeavor. Very truly yours, Solutient GeoSciences, Inc. Texas Geoscience Firm Registration No. 50004 @ Leslie A. Jeske, P.G Hydrogeologist, License No. 670 Attach: Probable Cost Estimate DocuSign Envelope ID: E633CDCA-84DC-40BO-9CD4-5A8EAFFA67FD PROBABLE COST ESTIMATE June 28, 2023 2024 Landfill Hydrogeological Consulting and Analytical Services City of Denton Landfill (MSW Permit No. 1590B) Denton (Denton County), Texas IiiiT [Wi 3 ml no =$ 220.00 Subtotal: IWt ms I @ Groundwater Cllelnistry RevmFIhta Bm UPTm AnaiiWal Data Eval$§or1 > n Fymems Mlronmentml MlFR=1; K) MKFemci= Updated Table 5-Mma) Assessment Appendix II ConsM{ 3 wells)MM8M3am i Checklist, T O mI hour hour day EcHl mn 220.00 125.00 190.00 75.00 0.655 3,960.00 7,500.00 760.00 375.00 246.00 @a each each each $ 420.00 $ 1 ,450.00 $ 950.00 Subtotal : 12, 180.00 4.350.00 3.800.00ml gc on Assessment Monitoring): Ground\\'atcr Chcnlistry Rcvic\\'. Data Base Update. Anajytjcal Data E ) 1:F ®vironmeIlt al TechniclamlEli= F:) mem/ m Updated Td$1cTJCmFnGlm Tune FTa;;;i TH–o D7 hour hour day day mile 220.00 125.00 190.00 70.00 0.655 2.640.00 4,250.00 38Mo 2 10.00 246.00 )les) each each $ 420.00 $ 1.450.00 1.680.00 7,250.00m4 I WmmiiiFH\T:::IT;iFFiTTIt=mmf;iTa;ifFeT>iT;E :ydrogeologist nvironmental Technician He;T: !fajl laration tical Data EvaluationChecklist, 77 an Tm hour hour day (J (1 1 mile 220.00 125.00 190.00 75.00 0.655 3 ,960.00 7,500.00 760.00 375.00 246.00 Fubsis= bampling Vehicle @IM lalytical Scr\'i= Updated Table 5-1 GWw@gHg§lljgiant Assessment Appendix II Constituents (3 \nls ) Ma each each each $ 420.00 S 1 ,450.00 $ 950.00 Subtotal : 12, 180.00 4,350.00 3.800.00 9 a\SSeSSment Monitoring): Groundwater Chernistry Review, Data §MIpdate Ground\\ ater ContraEM and ReT)i M / ;,£'nt : T Xii–TS–5:bMT m7 F(me ;i r@ a We MI ),tical Scr\ Ices Updated Table 5-1 GWSAP cneT hour hour day A(RSgI mile 215.00 125.00 190.00 75.00 0.655 2,580.00 4.250 , oo 380.00 225.00 246.00 T each each $ 420.00 $ 1 ,450.00 I 1 ,680.00 7.250.00m -BiB:reement (COSt + 1 50 ,)a ( Subtotal : no mo I RmB iklllXllllml Notes 1. Scope of work allows for two (2) assessment monitoring events with a total of three (3) wells each. 2. Additional groundwater related work tasks will be performed upon authorization by the City of Denton utilizing the unit rates as shown above Page 1 of 1 [k>cuSign Certificate Of Completion Envelope Id: E633CDCA84DC40B09CD45A8EAFFA67FD Subject: Please DocuSign: City Council Contract 7109-005 - 2nd Amendment Status: Completed Source Envelope: Document Pages: 7 Certificate Pages: 6 AutoNav: Enabled Signatures: 5 Initials: 1 Envelope Originator: Christina Dormady 901B Texas Street Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Denton, TX 76209 christina.dormady@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 10/23/2023 11:18:53 AM Holder: Christina Dormady christina.dormady@cityofdenton.com Location: DocuSign Signer Events Christina Dormady christina.dormady@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Signature Timestamp Sent: 10/23/2023 1 1 :27:56 AM Viewed: 10/23/2023 11 :28:22 AM Signed: 10/23/2023 1 1 :30:36 AM Completed Using IP Address: 198.49.140.10 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email. Account Authentication (None) Sent: 10/23/2023 11 :30:38 AM Viewed: 10/23/2023 1 :20:56 PM Signed: 10/23/2023 1 :21 :14 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Mack Reinwand City Attorney City of Denton Security Level: Email, Account Authentication (None) Sent: 10/23/2023 1 :21 :15 PM Viewed : 10/25/2023 4:43:33 PM Signed: 10/25/2023 4:45:00 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Leslie A. Jeske ljeske@solutientgeosciences.com President Security Level: Email, Account Authentication (None) 'DocuSlgned by: I bsac d. Josh &49DOFF8C3F3477. Sent: 10/25/2023 4:45:03 PM Viewed: 10/25/2023 4:52:32 PM Signed: 10/25/2023 4:53:11 PM Signature Adoption: Pre-selected Style Using IP Address: 75.108.164.28 Electronic Record and Signature Disclosure: Accepted: 10/25/2023 4:52:31 PM ID: 6749e90c-ccc0404c4a49-1 ddd12c4dd3c Signer Events Brian Boerner Brian.boerner@cityofdenton.com Director of Solid Waste Security Level: Email, Account Authentication (None) Signature Timestamp Sent: 10/25/2023 4:53:14 PM Resent: 10/26/2023 8:59:35 AM Viewed: 10/26/2023 9:22:30 AM Signed: 10/26/2023 9:22:54 AM ' DocuSlgned by: I &iHL bLnLLr .DCD14331B89A4A9 Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Accepted : 10/26/2023 9:22:30 AM ID: 91da1852-ac9b2Lf6f-bc24-7a3c3c347ee0 Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Completed Sent: 10/26/2023 9:22:58 AM Viewed: 11/1 5/2023 8:12:49 AM Signed: 11/15/2023 8:13:15 AM Using IP Address: 198.49.140.104 Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 11/1 5/2023 8:13:17 AM Viewed: 11/1 5/2023 8:14:05 AM Signed: 11/15/2023 8:14:14 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Jesus Salazar jesus.salazar@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 11/15/2023 8:14:16 AM Viewed: 11/1 5/2023 10:42:38 AM Signed: 11/15/2023 10:43:42 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Accepted: 11/1 5/2023 10:42:38 AM ID: b541ebb4-afb9'i67a-8d5e-71124786d389 In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Status Timestamp Certified Delivery Events Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Status Timestamp Sent: 10/23/2023 11 :30:38 AM Carbon Copy Events Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Status Timestamp Sent: 10/26/2023 9:22:57 AM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and SIgnature Disclosure: Not Offered via DocuSign Sent: 11/1 5/2023 10:43:44 AM Viewed: 11/1 6/2023 9:53:19 AM Brian Boerner Brian.boerner@cityofdenton.com Director of Solid Waste Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted : 11/14/2023 7:27:36 AMID: 71f8ab63-3db6J32e41 6a-917537eef359 Sent: 11/1 5/2023 10:43:45 AM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope Sent Envelope Updated Envelope Updated Certified Delivered Signing Complete Completed Status Timestamps 10/23/2023 11 :27:56 AM 10/26/2023 8:59:34 AM 10/26/2023 8:59:34 AM 11/1 5/2023 10:42:38 AM 11/1 5/2023 10:43:42 AM 11/15/2023 10:43:45 AM Hashed/Encrypted Security Checked Security Checked Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Leslie A. 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