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23-2128ORDINANCE NO. 23-2 128 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE APPROVAL OF A SECOND AMENDMENT TO A CONTRACT BETWEEN THE CITY OF DENTON AND LEXIPOL, LLC, AMENDING THE CONTRACT APPROVED BY THE CITY COUNCIL ON MAY 12, 2020. IN THE NOT-TO- EXCEED AMOUNT OF $131,571.00; AMENDED BY AMENDMENT 1 APPROVED BY PURCHAS[NG; SAID SECOND AMENDMENT FOR THE CUSTOMIZED POLICY MANAGEMENT, UPDATE, AND TRAINING SOLUTIONS FOR THE POLICE DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 7279 – PROVIDING FOR AN ADDITIONAL SECOND AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $79,000.00, WITH THE TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $243,246.32). WHEREAS, on May 12, 2020, City Council awarded a contract to Lexipol, LLC, in the amount of $131,571.00, for the customized policy management, update, and training solutions for the Police Department; and WHEREAS, on December 18, 2020, Purchasing awarded a First Amendment to Lexipol, LLC in the amount of $32,675.32, to continue to provide customized policy management, update, and training solutions for the Police Department; and WHEREAS, this procurement was undertaken as part of the City’s governmental function; and WHEREAS, the additional fees under the proposed Second Amendment are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS : SECTION 1. The Second Amendment, increasing the amount of the contract between the City and Lexipol, LLC, which is on file in the office of the Purchasing Agent, in the amount of Seventy-Nine Thousand and 0/ 100 ($79,000.00) Dollars, is hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said amendment which shall be effective upon the execution of the amendment attached hereto. The total contract amount increases to $243,246.32 SECTION 2. This ordinance shall become effective immediately upon its passage and approval. The motion to appr,„, thi, „di„,„„ W„ m,d, by RL,I In' lb/ and seconded by B , ,I_, acc /C . The ordinance was passed and approved by the following vote K - A : Aye J V J \/ £ Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck. District 2: Paul Meltzer. District 3 : Joe Holland. District 4: Brandon Chase McGee, At Large Place 5 : Chris Watts, At Large Place 6: 7 ,Z PASSED AND APPROVED this the )Ht\ d,y of KJoveMbt/. 2023 RJ–KA ATTEST: JESUS SALAZAR, CITY SECRETARY iS{}B% APPROVED AS TO LEGAL FORM: MACK RErNWAND, CITY ATTORNEY Digitally signed by Marcella Lunn DN: dc=com, dc=cityofdenton, dc=codad, ou=Department Users and Groups, ou=General X email=Marcella.Lunn@cityofdent on.com Date: 2023.10.30 1 5:10:19 -05'00' BY: _ X LM\Lk\ \\\x\\\ U=FIEW DocuSign Envelope ID: CEOA4553-F93A-46El-A024-041A377BCC5B DENTON Docusign City Council Transmittal Coversheet 7279 Publlc Safety Management and Training Amendment 2 NO File Name Purchasing Contact G lnnY Brummett City Council Target Date NOVEMBER 14’ 2023 Piggy Back Option Contract Expiration Ordinance MAY 12 , 2025 23-2128 DocuSign Envelope ID: CEOA4553-F93Adt6El-A024<)41A377BCC5B THE STATE OF TEXAS § § §COUNTY OF DENTON SECOND AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND LEXIPOL, LLC 7279 THIS SECOND AMENDMENT TO CONTRACT 7279 (this “Amendment”) by and between the City of Denton, Texas (“City“) and Lexipol, LLC. (“Contractor”) to that certain contract executed on May 12, 2020, in the original not-to-exceed amount of $131,571 (the “Original Agreement”); amended on December 18, 2020 in the additional amount of $32,675.32 aggregating a not-to-exceed amount of 8164,246.32 (collectively, the Original Agreement, & the First Amendment, are the “Agreement”) for services related to Public Safety Policy Management and Training. WHEREAS, the City deems it necessary to further expand the services provided by Contractor to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $79,000 with this Amendment for an aggregate not-to-exceed amount of $243,246.32; WHEREAS, this amendment incorporates any previously executed documents between the parties including but not limited to pricing adjustments. WHEREAS, the City deems it necessary to further expand the goods/services provided by Contractor to the City; and NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. This Amendment modifies the Agreement amount to provide an additional §79,000 for additional services and materials to be provided in accordance with the terms of the Agreement with a revised aggregate not-to-exceed total of $243,246.32. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Contractor, have each executed this Amendment, by grId, through their respective duly authorized representatives and officers on this date 11/14/2023 . 1 DocuSign Envelope ID: CEOA4553-F93A-46El-A024-041A377BCC5B “CONTRACTOR” Lexipol, LLC /'DocuSigned by: -yI ,hh bds \EWTm©RIZED SIGNATURE, TITLE “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: ,5236DB296270423 ATTEST: JESUS SALAZAR, CITY SECRETARY APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY /"---•••DocuSigned by: BY] A arUa4, (Www \ 4B070831 B4AA438 THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. Doug Shoemaker PRNTED NAME chIef of Police TITLE Po1 1 ce DEPARTMENT 2 DocuSign Certificate Of Completion Envelope Id: CEOA4553F93A46EI A024041A377BCC5B Subject: Please DocuSign: City Council Contract 7279 Public Safety Management and Status: Completed Training Amendment 2 Source Envelope: Document Pages: 3 Certificate Pages: 6 AutoNav: Enabled Signatures: 5 Initials: 1 Envelope Originator: Ginny Brummett 901 B Texas Street Envelopeld Stamping: Enabled Time Zone: (UTC+)6:00) Central Time (US & Canada) Denton, TX 76209 Ginny.Brummett@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 10/25/2023 4:47:02 PM Holder Ginny Brummett Ginny.Brummett@cityofdenton.corn Location: DocuSign Signer Events Ginny Brummett ginny.brummett@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) ElectronIc Record and SIgnature Disclosure: Not Offered via DocuSign Signature Timestamp Sent: 10/25/2023 4:47:37 PM Viewed: 10/25/2023 4:47:45 PM Signed: 10/25/2023 4:47:55 PM Completed Using IP Address: 198.49.140.10 Lori Hewell lori .hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 10/25/2023 4:47:56 PM Viewed: 10/26/2023 8:09:28 AM Signed: 10/26/2023 8:09:39 AM Signature Adoption: Pre-selected Style Using IP Address: 47.184.124.205 Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Mack Reinwand City Attorney City of Denton Security Level: Email, Account Authentication (None) 'DocuSigned by: IALartdhtAhA, .4B070831B4AA438 Sent: 10/26/2023 8:09:40 AM Viewed: 10/26/2023 4:24:55 PM Signed: 10/26/2023 4:25:48 PM Signature Adoption: Pre-selected Style Using IP Address: 107.115.171.25 Signed using mobile ElectronIc Record and SIgnature Disclosure: Not Offered via DocuSign Jan Roos jroos@lexipol.com VP and General Counsel Lexipol, LLC Security Level: Email, Account Authentication (None) 'DocuSlgrnd by: 1 JAn &os E06AE53CE2B942A Sent: 10/27/2023 4:58:06 PM Viewed: 10/27/2023 5:17:47 PM Signed: 10/27/2023 5:18:04 PM Signature Adoption: Pre-selected Style Using IP Address: 76.137.174.105 Electronic Record and Signature Disclosure: Accepted : 10/27/2023 5:17:47 PM ID: 0fc413ee<03542db-bb92-9ca7f98df322 Signer Events Doug Shoemaker Doug.Shoemaker@cityofdenton.com Chief of Police Security Level: Email, Account Authentication (None) Signature Timestamp Sent: 10/27/2023 5:18:06 PM Viewed : 10/30/2023 8:31 :15 AM Signed: 10/30/2023 8:31 :39 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Accepted: 10/30/2023 8:31 :15 AM ID: fe2ad2ac-9dc94fdd-8de8-61b11bbbfab0 Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Completed Sent: 10/30/2023 8:31 :41 AM Viewed: 11/1 5/2023 1 :01 :54 PM Signed: 11/15/2023 1 :02:31 PM Using IP Address: 198.49.140.104 Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 11/1 5/2023 1 :02:33 PM Viewed: 11/15/2023 1 :03:24 PM Signed: 11/15/2023 1 :03:29 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Jesus Salazar jesus.salazar@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 11/15/2023 1 :03:31 PM Viewed: 11/15/2023 1 :35:33 PM Signed: 11/15/2023 1 :36:10 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and SIgnature Disclosure: Accepted: 11/15/2023 1 :35:33 PM ID: 5ec8fd29-96ea4622-bbfa-7cadeacf428c In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Status Timestamp Intermediary Delivery Events Timestamp Certified Delivery Events Status Status TImestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) ElectronIc Record and Signature Disclosure: Not Offered via DocuSign Timestamp Sent: 10/25/2023 4:47:56 PM Carbon Copy Events Angela Poole apoole@lexipol.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 10/26/2023 4:56:10 PM ID: f34513ea-ac5dJj7a6-aa8e-5ed03aa4b167 Status Timestamp Sent: 10/27/2023 4:58:08 PM Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 10/30/2023 8:31 :41 AM Viewed: 10/30/2023 1:11 :37 PM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 11/1 5/2023 1 :36:13 PM Viewed: 11/1 6/2023 10:15:16 AM Tiffany Wei Tiffany.Wei@cityofdenton.com Public Safety Technology Liaison City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 11/1 5/2023 1 :36:13 PM Witness Events Signature Signature Timestamp Notary Events Timestamp Envelope Summary Events Envelope Sent Certified Delivered Signing Complete Completed Status Timestamps 10/25/2023 4:47:37 PM 11/1 5/2023 1 :35:33 PM 11/1 5/2023 1 :36:10 PM 11/1 5/2023 1 :36:14 PM Hashed/Encrypted Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Jan Roos, Doug Shoemaker, Jesus Salazar, Angela Poole ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by 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