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23-2323ORDINANCE NO. 23-2323 AN ORDrNANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL COOPERATIVE PURCHASrNG AGREEMENT WITH THE TEXAS WOMAN’S UNIVERSITY, UNDER THE TEXAS GOVERNMENT CODE, SECTION 791.001, TO AUTHORIZE THE CITY OF DENTON TO UTILIZE TEXAS WOMAN’S UNIVERSITY PRE-EMPLOYMENT PHYSICAL ASSESSMENTS FOR THE CITY OF DENTON POLICE DEPARTMENT; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND DECLARING AN EFFECTIVE DATE (FILE 8390 – AWARD AN INTERLOCAL COOPERATIVE PURCHASING AGREEMENT WITH THE TEXAS WOMAN’S UNIVERSITY FOR ONE (1) YEAR, WITH THE OPTION FOR TWO (2) ADDITIONAL ONE (1) YEAR EXTENSIONS, IN THE TOTAL THREE (3) YEAR NOT- TO-EXCEED AMOUNT OF $49,500.00). THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The City Manager, or their designee, is hereby authorized to execute the Interlocal Cooperative Purchasing Agreement with Texas Woman’s University under Section 791.001 of the Texas Government Code, a copy of which is attached hereto and incorporated by reference herein (the “Agreement”). SECTION 2. The City Manager, or their designee, is authorized to expend funds pursuant to the Agreement for the purchase of various goods and services. SECTION 3. The City Council of the City of Denton hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance to the City Manager of the City of Denton, or their designee. SECTION 4. This ordinance shall become effective immediately upon its passage and approval. The motion to approve this ordinance was seconded by llb,_ Ja_. cUb{t hl 6+. the following vote B -A : L- iso k andmade by This ordinance was passed and approved by Aye b/ J L/ L/ \/ I Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck. District 2: Paul Meltzer. District 3 : Joe Holland. District 4: Brandon Chase McGee, At Large Place 5 : Chris Watts, At Large Place 6:1 _, 2023.PASSED AND APPROVED this the II+" d,y,f tIe„...be/ aE–fHmDMTT@rf6R ATTEST: JESUS SALAZAR, CITY SECRETARY b\\IIII IIrr/ APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY Digitally signed by Marcella Lunn DN: dc=com, dc=cityofdenton, dc=codad, ou=Department Users and Groups, ou=General J;overnment, ou=Legal, cn=Marcella. Lunn. email=Marcella.Lunn@cityofdenton.c orrl Date: 2023.12.01 12:19:37 -06'00' BY:-XXhYt\\h\ \\\hr\ DocuSign Envelope ID: 05825595-F7FE-+2B2-BF24-DDFE42633EEI DENTON Docusign City Council Transmittal Coversheet 8390 Physica1 AssessmentsFile Name Purchasing Contact G lnny Brummett City Council Target Date DECEMBER 12’ 2023 Piggy Back Option Contract Expiration Ordinance Not Applicab1 e DECEMBER 12, 2026 23-2323 DocuSign Envelope ID: 05825595-F7FE42B2-BF24-DDFE42633EEI INTERLOCAL AGREEMENT This Interlocal Agreement (the “Agreement”) is made and entered into this 12TE daF of DqCE,MBU, 2023, between The City of Denton, Texas, a polidcal subdivision of the State of Texas (hereinafter “City’) and TEXAS WOMAN’S UNIVERSITY, a member of The Texas Woman’s University System, (bereinafter) “TWU” and an agency of the State of Texas. WHEREAS> both the City and the State of Texas have the authority to enter into this Agreement pursuant to Chapter 791, Texas Government Code; and WHEREAS, the City and TWU have determined that it would be mutually beneficial for TWU to provide services for annual physical assessments for City of Denton Police Deparunent for basic, enhanced and additional optional services. TWU will provide the following assessment services; Body Mass Index, Body Composidon, Bone Density Scan by DXA, Muscle Fitness Testing (Flexibility, Muscle Strength, Core Endurance), Cardiac Stress Test N02 Max, Aerobic Endurance),Vision Exam, Hearing Exam and Respiratory Function Test. The purpose of the annual physical assessment for police officers is to ensure the health and wellness of the officers who are first responders to the citizens of the City. The City have determined that it would be mutually beneficial for TWU to provide annual physical assessments for police officers. WHEREAS, it is mutually beneficial to both parties to execute this Agreement whereby each entity can achieve common objectives relating to safety and health of the firefighters of the City. WHEREAS, the City and TWU are jointly committed to maintaining the health and safety of the City of Denton Police Officers who provide first responders services to citizens of the City. WHEREAS, TWU agrees to utilize their equipment and physical assessment services to the City in this agreement for the express purpose of providing annual physical assessments for Police Officers of the City of Denton. NOW THEREFORE, in consideration of the mutual promises and agreements contained below and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the City and TWU agree as follows: 1. STATEMENT OF WORK TWU will provide the following services for Physical Assessments for the City of Denton Police Officers: Body Mass Index, Body Composidon, Bone Density Scan by DXA, Muscle Fitness Testing (Flexibility, Muscle Strength, Core Endurance), Cardiac Stress Test (’V02 Max, Aerobic Endurance),Vision Exam, Hearing Exam and Respiratory Function Test. 2. LOCATION: All annual physical assessments equipment and information relating its operations will reside at TWU and subject to inspection by the City. 3. DAMAGE: The cost of equipment damaged or destroyed while in use by TWU (if not covered under warranty) will be paid by TWU 4.TERM AND TOTAL AMOUNT OF THE ANNUAL SPEND BY THE CITY. This Agreement shall become effective upon execution of this Agreement by City and TWU and shall remain in effect for FY 2023-24, FY 2024-25, and FY 2025-26. A three- year cost projection for Denton Police Department Physicals is $49,500 which includes basic and additional services plus a 5% contingency for additional personnel. The fiscal years are: FY 2023-24, FY 2024-25, and FY 2025-26 for a total number of 60 civil service employees annually. Unit prices for Physical Assessment basic and additional services provided by TWU shall be in accordance with Exhibit “A“ attached hereto and incorporated herein for all purposes. The quantities indicated are estimates based upon available information. The City reserves the right to increase or decrease the quantities to meet its actual needs without adjustments in the unit prices. 5.REPORTS. Physical Assessment testing will be scored using standards approved by the City. Stress tests will be reviewed and interpreted by physicians and personnel who are found to have an abnormal stress test will be referred to the appropriate specialist. Upon completion of the Physical Assessment, all Police Officers will be given a medical category rating based on the results of the testing and TWU will provide City a form for each officer confirming that the individual is “medically cleared for duty” or if “additional medical information is needed.” These ratings will be reported to the appropriate Denton Police Department personnel in writing within 30 days of the assessment and signed by the physician who performed the assessment. 6. RECORDS AND CONFIDENTIALITY. City and TWU agree to comply with all applicable federal and state laws and local ordinances regarding the privacy and conndendality of medical informadon, including but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and its implementing regulations, as amended. DocuSign Envelope ID: 05825595-F7FE42B2-BF24-DDFE42633EEI 7.TERMINATION. Upon the termination of the relationship and agreement between the City and TWU all equipment shall be retained by TWU and annual physical assessment information shall be returned to the City within 15 days, 8. BREACH / OPPORTUNITY TO CURE. The parties hereto expressly covenant and agree that in the event either party is in default of its obligations herein) the party not in default shall provide to the party in default at least thirty (30) days written notice to cure said default before exercising any of its rights as provided for in this Agreement. 9. LIABILITY. The parties to this Agreement and their respective officers and employees shall not be deemed to assume any liability for the acts, omissions and negligence of the other party. 10. FORCE MAJUERE. Except for the obligation for the payment of money, if either party fails to fulfill its obligations hereunder when such failure is due to an act of God, or other cIrcumstance beyond its reasonable control, then said failure shaLI be excused for the duration of such event and for such a time thereafter as is reasonable to enable the parties to resume performance under this Agreement 11 DISPUTE RESOLUTION. The City must use the dispute resolution process provided in Chapter 2260 of the Texas Government Code to attempt to resolve a dispute arising under this contract and such process is a required prerequisite to suit in accordance with Chapter 107, Texas Civil Practice and Remedies Code. The City must submit written notice of a claim of breach of contract under this chapter to TWU Office of Research and Sponsored Programs. TWU is an agency of the State of Texas and nothing in this Agreement waives or relinquishes the right of TWU to claim any exemptions, privileges, and immunities as may be provided by law. City is a home-rule municipality and political subdivision of the State of Texas and nothing in this Agreement waives or relinquishes the right of City to claim any exemptions, privileges, and immunities as may be provided by law. 12 REMEDIES. This Agreement shall be construed by and governed by the laws of the State of Texas. Venue for any legal action necessary to enforce the Agreement will be in Denton County, Texas. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy gjven hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by any party of any right, power or remedy hereunder shall preclude any other or further exercise thereof. 13. ENTIRE REPRESENTATION. This Agreement contains the entire agreement between the parties and supersedes any prior oral or written agreements) commitments, understandings, or communications with respect to the subject matter of the Agreement. No amendments or modincadon of this Agreement shall be effective unless set forth in writing executed by duly authorized representatives of each party. This Agreement shall be construed in accordance with the laws of the State of Texas. 14. WAIVER. No waiver of any provision hereof or of any right or remedy hereunder shall be effective unless in writing and signed by the party against whom such waiver is sought to be enforced. No delay in exercising, no course of dealing with respect to, or no partial exercise of any right or remedy hereunder shall constitute a waiver of any right or remedy, or future exercise thereof. 15. ASSIGNMENT. This AgTeement may not be assigned in whole or in part by any of the Parties without prior written consent of the other Party. 16. SEVERABILITY. In the event that any section> paragraph, sentence, clause or provision hereof is held by a court of competent jurisdiction to be invalid, such shall not affect the remaining portions of this Agreement and the same shall remain in full force and effect 17. AMENDMENTS. This Agreement may be amended from time to time by written amendment by both parties. 18 NOTICE. Any notice required to be gIven in connection with this Agreement shall be in writing and shall be deemed effective if hand delivered, or if sent by United States certified mail, return receipt requested, postage prepaid, or if sent by private receipted courier guaranteeing same-day or next-day delivery, addressed to the respective party at its address provided below. If sent by U.S. certifIed mail in accordance with this Section, such notices shall be deemed given and received on the earLier of (a) actual receipt at the address of the named addressee, or (b) on the third (3rd) business day after deposit with the United States Postal Service. Notice gWen by any other means shall be deemed given and received only upon actual receipt at the address of the named addressee. DocuSign Envelope ID: 05825595-F7FE42B2-BF24-DDFE42633EEI Texas Woman’s University 304 Administradon Drive Denton, Texas. 76204 City of Denton Purchasing Department 901B Texas Street Denton, Texas 76201 Ann: Purchasing Manager Telephone: 940-349-7133 using@cityofdenlEmail: 19.NO THIRD PARTY BENEFICIARIES. For purposes of this Agreement, including its intended operation and effect, the parties specifically agree and conuact that: (1) the Agreement only affects matters/disputes between the pardes to this Agreement, and is in no way intended by the pardes to benefit or otherwise affect any third person or endty notwithstanding the fact that such third person or entity may be in contractual relationship with the State or City, or both; and (2) the terms of this Agreement are not intended to release, either by contract or by operation of law, any third person or entity from obligadons owed by them to either the State or City 20. ENTIRETY OF AGREEMENT. This Agreement represents the entire understanding between the City and TWU and supersedes all other negodadons, representadons or agreement, written or oral, relating to this Agreement. The parties have caused this Agreement to be executed by their duly authorized representative. TEXAS WOMAN’S UNIVERSITY CITY OF DENTON TEXAS HansenThomas R:g:::'I; I:=::.?L„, / Holly ;£o?023'1 1'27 09:ol:17 Signature By: SignatJH Title:VP for Research, Innovation, & Corporate Engagement Title. C1 ty Manager Date: November 17, 2023 12/13/2023 Date: DocuSign Envelope ID: 05825595-F7FEJt2B2-BF24-DDFE42633EEI NUTRITION & FOOD SCIENCES TEXAS WOMAN'S UNIVERSITY October 1 1 , 2023 We are happy to provide you with the following price quote for Physical Assessments for City of Denton, Police Department, effective at acceptance and for the three consecutive years following. Fall 2023 SERVICE - Firefighter PRICE $ 70Body Mass Index, Body Composition, and Bone Density Scan by DXA Muscle Filness Testing (Flexibility, Muscle Strength, Core Endurance) $ 20 $ 50eardiac Stress Test (VO 2 Max, Aerobic Endurance) Vision Exam $ 25 $ 50 $ 20 $ 15 $ 15 $ 10 Hearing Exam Respiratory Function Test Hands-On Physical Exam Mill Consultatioi with Review of Results Complete bloodwork will be provided by the City. All pricing including the indicated tests comes to $275/police officer in addition to the evaluation of blood chemistries (provided by the City of Denton via the police department). //C tL-- Dr. K Shane Broughton, PhD Professor and Chair Nutrition and Food Sciences p: 940 898 3715 1 F: 940 898 2634 C: 9407030453 W TEXAS WOMAN'S UNIVERSITY DocuSign Envelope ID: 05825595-F7FEz12B2-BF24-DDFE42633EEI THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. ATTEST: JESUS SALAZAR, CITY SECRETARY Doug Shoemaker PRNTED NAME Chief of Po11ce TITLE APPROVED AS TO LEGAL FORM: MACK RERqWAND, CITY ATTORNEY Po1 ice DEPARTMENT DowSign [W Wii„" Certificate Of Completion Envelope Id: 05825595F7FE42B2BF24DDFE42633EEI Subject: Please DocuSign: City Council Contract 8390 Physical Assessments Status: Completed Source Envelope Document Pages: 6 Signatures: 4 Initials: 1 Envelope Originator: Ginny Brummett 901 B Texas Street Denton, TX 76209 Ginny.Brummett@cityofdenton.com IP Address: 198.49.140.10 Certificate Pages: 6 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Record Tracking Status: Original 11/27/2023 1 1 :59:25 AM Holder: Ginny Brummett Ginny .Brummett@cityofdenton.com Location: DocuSign Signer Events Ginny Brummett ginny.brummett@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Signature Timestamp Sent: 11/27/2023 12:10:05 PM Viewed: 11/27/2023 12:10:14 PM Signed: 11/27/2023 12:10:22 PM Completed Using IP Address: 198.49.140.10 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 11/27/2023 12:10:25 PM Viewed: 11/27/2023 12:20:21 PM Signed: 11/27/2023 12:20:39 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Ginny Brummett ginny.brummett@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Completed Sent: 11/29/2023 2:18:11 PM Viewed: 11/29/2023 2:18:49 PM Signed: 11/29/2023 2:19:25 PM Using IP Address: 198.49.140.10 Marcella Lunn marcella.lunn@cityofdenton.com Mack Reinwand City Attorney City of Denton Security Level: Email, Account Authentication (None) Sent: 11/27/2023 12:20:40 PM Resent: 11/29/2023 8:51 :04 AM Viewed: 11/29/2023 9:25:09 AM Signed: 11/30/2023 10:04:49 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Signer Events Doug Shoemaker Doug.Shoemaker@cityofdenton.com Chief of Police Security Level: Email, Account Authentication (None) Signature Timestamp Sent: 11/30/2023 10:04:51 AM Resent: 11/30/2023 3:36:47 PM Viewed: 12/1/2023 12:51 :15 AM Signed: 12/1/2023 12:51 :31 AM 'DocuSign8d br D% SLAHakw Signature Adoption: Pre-selected Style Using IP Address: 86.110.245.195 Electronic Record and Signature Disclosure: Accepted: 11/30/2023 11 :01 :36 AM ID: 69383c16-78eb4f4b-bdaf-c927b5fe2b81 Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Completed Sent: 12/1/2023 12:51 :35 AM Viewed: 12/1 3/2023 8:07:34 AM Signed: 12/1 3/2023 8:07:56 AM Using IP Address: 198.49.140.10 Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account AuthentIcation (None) ’DocuSlgn•d by: I SMA H%& ,52360B296270423. Sent: 12/1 3/2023 8:07:59 AM Viewed: 12/1 3/2023 8:50:11 AM Signed: 12/1 3/2023 8:50:18 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Jesus Salazar jesus.salazar@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 12/1 3/2023 8:50:20 AM Viewed: 12/1 3/2023 10:19:45 AM Signed: 12/1 3/2023 10:20:25 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Accepted: 12/1 3/2023 10:19:45 AM ID: 75565bOc-3b414168-96c2-7f35d03f49aa In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Status Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Timestamp Sent: 11/27/2023 12:10:25 PM Carbon Copy Events Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Status Timestamp Sent: 12/1/2023 12:51 :33 AM Viewed: 12/1/2023 8:46:32 AM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature DIsclosure: Not Offered via DocuSign Sent: 12/13/2023 10:20:27 AM Viewed: 12/1 3/2023 1:16:30 PM Preston Pohler Preston.Pohler@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 10/4/2021 10:57:48 AM ID: 77d32ecd-67424db2-bef5-3954725edf4e Sent: 12/13/2023 10:20:28 AM Dr. K Shane Broughton KBroughton@twu.edu Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 12/13/2023 10:20:29 AM Tracy Lindsay TLindsay@twu .edu Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 12/1 3/2023 10:20:29 AM Rocia Gutierrez RGutierrez8@twu.edu Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 12/1 3/2023 10:20:30 AM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope Sent Envelope Updated Envelope Updated Certified Delivered Signing Complete Completed Status Timestamps 11/27/2023 12:10:05 PM 11/29/2023 2: 18:10 PM 11/29/2023 2:21 :59 PM 12/1 3/2023 10:19:45 AM 12/13/2023 10:20:25 AM 12/1 3/2023 10:20:30 AM Hashed/Encrypted Security Checked Security Checked Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Doug Shoemaker, Jesus Salazar, Preston Pohler ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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