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23-2312ORDINANCE NO. 23-2312 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH PARKHILL, SMITH & COOPER, INC., TO PROVIDE PERMITTING SERVICES, CONCEPTUAL DESIGN SERVICES, AND LAND ENTITLEMENT SERVICES FOR THE MUNICIPAL SOLID WASTE TRANSFER STATION PROJECT FOR THE SOLID WASTE AND RECYCLING DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (RFQ 7109-035 – PROFESSIONAL SERVICES AGREEMENT FOR PROFESSIONAL SERVICES AWARDED TO PARKHILL, SMITH AND COOPER, INC. IN THE NOT-TO-EXCEED AMOUNT OF $587, 100.00). WHEREAS, on October 8, 2019, the City Council approved a pre-qualified professional and engineer list (Ordinance 19-2305); and WHEREAS, the professional services provider (the “Provider) mentioned in this ordinance is being selected as the most highly qualified on the basis of its demonstrated competence and qualifications to perform the proposed professional services; and WHEREAS, this procurement was undertaken as part of the City’s governmental function; and WHEREAS, the fees under the proposed contract are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees published by the professional associations applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The City Manager, or their designee, is hereby authorized to enter into an agreement with Parkhill, Smith & Cooper, Inc., to provide permitting services, conceptual design services, and land entitlement services for the Municipal Solid Waste Transfer Station Project for the Solid Waste and Recycling Department a copy of which is attached hereto and incorporated by reference herein. SECTION 2. The City Manager, or their designee, is authorized to expend funds as required by the attached contract. SECTION 3. The City Council of the City of Denton, Texas hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance to the City Manager of the City of Denton, Texas, or their designee. SECTION 4. The findings in the preamble of this ordinance are incorporated herein by reference. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. „„,d,Tbey ''r'A!_S.a:pmd=:i.s oHyEC,Iwas nHT,:Lh,J£:;jpJ=:?aH Sjr,„,d byat:: following vote K - U : Aye Nay Abstain Absent t/ ,/ 1/ al I L/e Place 5 Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck, District 2: Paul Meltzer, District 3 : Joe Holland, District 4: Brandon Chase McGee, At Larg Chris Watts, At Large Place 6: PASSED AND APPROVED this the (2+h day of Dcav--\bef \/ 2023 ag/" ATTEST: JESUS SALAZAR, CITY SECRETARY b\\\t tIll if if APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY dc=codad, ou=Department Users Digitally signed by Marcella Lunn DN: dc=com, dc=cityofdenton, email=Marcella.Lunn@cityofdenton corn Date: 2023.1 1.27 17:41 :18 -06'00' Go„,mm,r,loi=Legal, cr,=Ma,cenab/a DocuSign Envelope ID: BEEF41E0-2A334491D-95DD-770934FB743F DENTON Docusign City Council Transmittal Coversheet 7109-035PSA File Name I TRANSFER STATION P,r,h„i,g C,„t„t c 'Y;t;1 w';tb'"k City Council Target Date DECEMBER 12’ 2023 Piggy Back Option Contract Expiration Ordinance Not App11cab1 e N/A 23-2312 DocuSign Envelope ID: BEEF41 E0-2A33Jt91 D-95DD-7709:P+FB743F CITY OF DENTON, TEXAS STANDARD AGREEMENT FOR ENGINEERING RELATED PROFESSIONAL SERVICES This AGREEMENT is between the City of Denton, a Texas home-rule municipality ("CITY"), and PARKHILL, SMITH & COOPER, INC., with its corporate office at 4222 85th St., Lubbock. TX 79423 and authorized to do business in Texas, ("ENGINEER"), for a PROJECT generally described as: Transfer Station (the "PROJECT"). SECTION 1 Scope of Services A. The CITY hereby agrees to retain the ENGINEER, and the ENGINEER hereby agrees to perform, professional engineering services set forth in the Scope of Services attached hereto as Attachment A. These services shall be performed in connection with the PROJECT. B. Additional services, if any, will be requested in writing by the CITY. CITY shall not pay for any work performed by ENGINEER or its consultants, subcontractors and/or suppliers that has not been ordered in advance and in writing. It is specifically agreed that ENGINEER shall not be compensated for any additional work resulting from oral orders of any person. SECTION 2 Compensation and Term of Agreement A. The ENGINEER shall be compensated for all services provided pursuant to this AGREEMENT in an amount not to exceed $587,100.00 in the manner and in accordance with the fee schedule as set forth in Attachment A. Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment A. B. Unless otherwise terminated pursuant to Section 6. D. herein, this AGREEMENT shall be for a term beginning upon the effective date, as described below, and shall continue for a period which may reasonably be required for the completion of the PROJECT, until the expiration of the funds, or completion of the PROJECT and acceptance by the CITY, whichever occurs first. ENGINEER shall proceed diligently with the PROJECT to completion as described in the PROJECT schedule as set forth in Attachment A. SECTION 3 Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 3/22/22 Page 1 of 18 DocuSign Envelope ID: BEEF41EO-2A33491 D-95DD-770934FB743F (1) The Engineer shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in the PROJECT schedule as set forth in Attachment A to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices for the uncontested performance of the particular services are due and payable within 30 days of receipt by City. (3) Upon completion of services enumerated in Section 1, the final payment of any balance for the uncontested performance of the services will be due within 30 days of receipt of the final invoice. (4) in the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) if the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER may, after giving 7 days' written notice to CITY, suspend services under this AGREEMENT until paid in full. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. SECTION 4 Obligations of the Engineer A. General The ENGINEER will serve as the CITY's professional engineering representative under this AGREEMENT, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The ENGINEER shall perform its services: (1) with the professional skill and care ordinarily provided by competent engineers practicing in the same or similar locality and under the same or similar circumstances and professional license; and (2) as expeditiously as is prudent considering the ordinary professional skill and care of a competent engineer. C. Subsurface Investigations City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 3/22/22 Page 2 of 18 DocuSign Envelope ID: BEEF41E0-2A33z191 D-95DD-770934FB743F (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. (2) in soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER. D. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible mylar sheets and electronic files in .pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on-site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the AGREEMENT Documents and any health or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the AGREEMENT City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 3/22/22 Page 3 of 18 DocuSign Envelope ID: BEEF41E0-2A33z191 D-95DD-770934FB743F Documents, nor shall anything in the AGREEMENT Documents or this AGREEMENT between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on-site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If the ENGINEER makes on-site observation(s) of a deviation from the AGREEMENT Documents, the ENGINEER shall inform the CITY. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the AGREEMENT Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1 ) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) in providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the AGREEMENT Documents; that the final work will be acceptable in all respects; that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 3/22/22 Page 4 of 18 DocuSign Envelope ID: BEEF41E0-2A33491 D-95DD-770934FB743F H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. I. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final payment under this AGREEMENT, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this AGREEMENT. ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this section together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits (3) ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 3/22/22 Page 5 of 18 DocuSign Envelope ID: BEEF41E0-2A33491 D-95DD-770934FB743F J. INSURANCE (1) ENGINEER’S INSURANCE a.Commercial General Liability – the ENGINEER shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1,000,000.00 per each occurrence with a $2,000,000.00 aggregate. If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this PROJECT or location. 1.The CITY shall be included as an additional insured with all rights of defense under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self- insurance programs afforded to the CITY. The Commercial General Liability insurance policy shall have no exclusions or endorsements that would alter or nullify: premises/operations, products/completed operations, contractual, personal injury, or advertising injury, which are normally contained within the policy, unless the CITY specifically approves such exclusions in writing. 11.ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with this AGREEMENT. b.Business Auto – the ENGINEER shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of “any auto”, including owned, hired, and non-owned autos, when said vehicle is used in the course of the PROJECT. If the engineer owns no vehicles, coverage for hired or non-owned is acceptable. 1.ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by ENGINEER pursuant to this AGREEMENT or under any applicable auto physical damage coverage. c. Workers’ Compensation – ENGINEER shall compensation and employers liability insurance City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 3/22/22 Page 6 of 18 maintain workers and, if necessary, DocuSign Envelope ID: BEEF41E0-2A33d191 D-95DD-770934FB743F commercial umbrella liability insurance with a limit of not less than $100,000.00 each accident for bodily injury by accident or $100,000.00 each employee for bodily injury by disease, with $500,000.00 policy limit. 1.ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer’s liability or commercial umbrella insurance obtained by ENGINEER pursuant to this AGREEMENT. d.Professional Liability – ENGINEER shall maintain professional liability, a claims-made policy, with a minimum of $1,000,000.00 per claim and aggregate. The policy shall contain a retroactive date prior to the date of the AGREEMENT or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the AGREEMENT. An annual certificate of insurance specifically referencing this PROJECT shall be submitted to the CITY for each year following completion of the AGREEMENT. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be attached to this AGREEMENT prior to its execution . b.Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, subject to any defense provided by the policy, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services . c. Certificate(s) of insurance shall document that insurance coverage specified in this AGREEMENT are provided under applicable policies documented thereon. d. Any failure on part of the CITY to attach the required insurance documentation hereto shall not constitute a waiver of the insurance requirements. e.A minimum of thirty (30) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the respective Department Director (by name), City of Denton, 901 Texas Street, Denton, Texas 76209. f. Insurers for all policies must be authorized to do business in the State of City of Denton. Texas Standard Agreement for Engineering Related Design Services Revised Date: 3/22/22 Page 7 of 18 DocuSign Envelope ID: BEEF41E0-2A33Jj91 D-95DD-770934FB743F Texas and have a minimum rating of A:V or greater, in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. g.Any deductible or self insured retention in excess of $25,000.00 that would change or alter the requirements herein is subject to approval by the CITY in writing, if coverage is not provided on a first-dollar basis. The CITY, at it sole discretion, may consent to alternative coverage maintained through insurance pools or rIsk retention groups. Dedicated financial resources or letters of credit may also be acceptable to the CITY h. Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. 1.The CITY shall be entitled, upon its request and without incurring expense, to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion; the ENGINEER may be required to provide proof of insurance premium payments. j. Lines of coverage, other than Professional Liability, underwritten on a claims-made basis, shall contain a retroactive date coincident with or prior to the date of the AGREEMENT. The certificate of insurance shall state both the retroactive date and that the coverage is claims-made. k.Coverages, whether written on an occurrence or claims-made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the PROJECT until final payment and termination of any coverage required to be maintained after final payments. 1.The CITY shall not be responsible for the direct payment of any insurance premiums required by this AGREEMENT. m. Sub consultants and subcontractors to/of the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER. When sub consultants/subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. K. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. The doctrine of respondeat superior shall not apply. City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 3/22/22 Page 8 of 18 DocuSign Envelope ID: BEEF41E0-2A33J191 D-95DD-770934FB743F L. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this AGREEMENT and prior to final payment under the AGREEMENT. M. Asbestos or Hazardous Substances (1) if asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) if asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. N. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this AGREEMENT was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this AGREEMENT which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. O. Schedule ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment A to this AGREEMENT. P. Equal Opportunity (1) Equal Employment Opportunity: ENGINEER and ENGINEER’s agents shall engage in any discriminatory employment practice. No person shall, on the grounds of race, sex, sexual orientation, age, disability, creed, color, genetic testing, or national origin, be refused the benefits of, or be otherwise subjected to discrimination under any activities resulting from this AGREEMENT. (2) Americans with Disabilities Act (ADA) Compliance: ENGINEER and City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 3/22/22 Page 9 of 18 DocuSign Envelope ID: BEEF41EO-2A33Jj91 D-95DD-770934FB743F ENGINEER’s agents shall not engage in any discriminatory employment practice against individuals with disabilities as defined in the ADA. SECTION 5 Obligations of the City A. City-Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for the ENGINEER's services or PROJECT construction. D. Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant. auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the PROJECT schedule prepared in accordance with Attachment A. E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 3/22/22 Page 10 of 18 DocuSign Envelope ID: BEEF41E0-2A33491 D-95DD-770934FB743F facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER’s negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the PROJECT. G. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions providing for contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third-Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed, Only the CITY will be the beneficiary of any undertaking by the ENGINEER." (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third-party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third-party beneficiary rights under this AGREEMENT. (4) Nothing contained in this Section H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER. I. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY may secure Builders Risk/Installation insurance at the replacement City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 3/22/22 Page 1 1 of 18 DocuSign Envelope ID: BEEF41E0-2A332191 D-95DD-770934FB743F cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. SECTION 6 General Legal Provisions A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER that prevent ENGINEER’s performance of its obligations hereunder. D. Termination (1) This AGREEMENT may be terminated: City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 3/22/22 Page 12 of 18 DocuSign Envelope ID: BEEF41E0-2A33+91D-95DD-770934FB743F a. by the City for its convenience upon 30 days' written notice to ENGINEER. b by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and the nonperforming party does not commence correction of such nonperformance within 5 days’ written notice or thereafter fails to diligently complete the correction. (2) if this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a. Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b. Out-of-pocket expenses for purchasing electronic data files and other data storage supplies or services; c. The time requirements for the ENGINEER'S personnel to document the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made F. Indemnification IN ACCORDANCE WITH TEXAS LOCAL GOVERNMENT CODE SECTION 271.904, THE ENGINEER SHALL INDEMNIFY OR HOLD HARMLESS THE CITY AGAINST LIABILITY FOR ANY DAMAGE COMMITTED BY THE ENGINEER OR ENGINEER’S AGENT, CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICH THE ENGINEER EXERCISES CONTROL TO THE EXTENT THAT THE DAMAGE IS CAUSED BY OR RESULTING FROM AN ACT OF NEGLIGENCE, INTENTIONAL TORT, INTELLECTUAL PROPERTY INFRINGEMENT, OR FAILURE TO PAY A SUBCONTRACTOR OR SUPPLIER. CITY IS ENTITLED TO RECOVER ITS REASONABLE Al-rORNEY’S FEES IN PROPORTION TO THE ENGINEER’S LIABILITY City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 3/22/22 Page 13 of 18 DocuSign Envelope ID: BEEF41EO-2A33491 D-95DD-770934FB743F G. Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Denton County, Texas. I. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Sections 5.F., 6.B., 6.D., 6.F., 6.H., and 6.1. shall survive termination of this AGREEMENT for any cause. J. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ENGINEER AGREES TO DEFEND, INDEMNIFY AND HOLD HARMLESS CITY AND ALL OF ITS OFFICERS, AGENTS AND EMPLOYEES FROM AND AGAINST ALL CLAIMS OR LIABILITY ARISING OUT OF THE VIOLATION OF ANY SUCH ORDER, LAW, ORDINANCE, OR REGULATION, WHETHER IT BE BY ITSELF OR ITS EMPLOYEES. K. Immigration Nationality Act ENGINEER shall verify the identity and employment eligibility of its employees who perform work under this AGREEMENT, including completing the Employment Eligibility Verification Form (1-9). Upon request by CITY, ENGINEER shall provide CITY with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this AGREEMENT. ENGINEER shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any ENGINEER employee who is not legally eligible to perform such services. ENGINEER SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES. OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY ENGINEER, ENGINEER’S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. CITY, upon written notice to ENGINEER, shall have the City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 3/22/22 Paae 14 of 18 DocuSign Envelope ID: BEEF41 E0-2A33J191 D-95DD-770934FB743F right to immediately terminate this AGREEMENT for violations of this provision by ENGINEER. L. Prohibition on Contracts with Companies Boycotting Israel Engineer acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1 ) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this agreement, Engineer certifies that Engineer’s signature provides written verification to the City that Engineer: (1) does not boycott Israel; and (2) will not boycott Israel durIng the term of the agreement, Failure to meet or maintain the requirements under this provision will be considered a material breach. M. Prohibition on Contracts with Companies Doing Business with Iran, Sudan, or a Foreign Terrorist Organization Sections 2252 and 2270 of the Texas Government Code restricts CITY from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement, Engineer certifies that Engineer’s signature provides written verification to the City that Engineer, pursuant to Chapters 2252 and 2270, is not ineligible to enter into this agreement and will not become ineligible to receive payments under this agreement by doing business with Iran, Sudan, or a foreign terrorist organization. Failure to meet or maintain the requirements under this provision will be considered a material breach. N. Prohibition on Contracts with Companies Boycotting Certain Energy Companies Engineer acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains written verification from the company that it (1 ) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms “boycott energy company” and “company” shall have the meanings ascribed to those terms in Section 809.001 of the Texas Government Code. By sIgnIng this agreement, Engineer certifies that Engineer’s signature provides written verification to the City that Engineer: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the agreement. Failure to meet or maintain the requirements under this provision will be considered a material breach. O. Prohibition on Contracts with Companies Boycotting Certain Firearm Entities and Firearm Trade Associations City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 3/22/22 Page 15 of 18 DocuSign Envelope ID: BEEF41EO-2A33491 D-95DD-770934FB743F Engineer acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains written verification from the company that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms “discriminate against a firearm entity or firearm trade association,” “firearm entity” and “firearm trade association” shall have the meanings ascribed to those terms in Chapter 2274 of the Texas Government Code. By signIng this agreement, EngIneer certifies that Engineer’s signature provides written verification to the City that Engineer: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade assocIatIon. Failure to meet or maintain the requirements under this provision will be considered a material breach. P. Termination Right for Contracts with Companies Doing Business with Certain Foreign-Owned Companies The City of Denton may terminate this Contract immediately without any further liability if the City of Denton determines, in its sole judgment, that this Contract meets the requirements under Chapter 2274, and Engineer is, or will be in the future, (i) owned by or the majority of stock or other ownership interest of the company is held or controlled by individuals who are citizens of China, Iran, North Korea, Russia, or other designated country (ii) directly controlled by the Government of China, Iran, North Korea, Russia, or other designated country, or (iii) is headquartered in China, Iran, North Korea, Russia, or other designated country. Q. Prohibition Against Personal Interest in Contracts No officer, employee, independent consultant, or elected official of the City who is involved in the development, evaluation, or decision-making process of the performance of any solicitation shall have a financial interest, direct or indirect, in the Contract resulting from that solicitation as defined in the City’s Ethic Ordinance 18-757 and in the City Charter chapter 2 article XI(Ethics). Any willful violation of this section shall constitute impropriety in office, and any officer or employee guilty thereof shall be subject to disciplinary action up to and including dismissal. Any violation of this provision, with the knowledge, expressed or implied, of the Contractor shall render the Contract voidable by the City. The Contractor shall complete and submit the City’s Conflict of Interest Questionnaire. R. Agreement Documents This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, which supersedes all prior written or oral understandings, and may only be City of Denton, Texas Standard Agreement for Engineering Related Design ServicesRevised Date: 3/22/22 Page 16 of 18 DocuSign Envelope ID: BEEF41E0-2A33491 D-95DD-770934FB743F changed by a written amendment executed by both parties. This AGREEMENT may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A - Scope of Services, Compensation, Project Schedule, Location Map These documents make up the AGREEMENT documents and what is called for by one shall be as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the AGREEMENT documents, the inconsistency or conflict shall be resolved by giving precedence first to the written AGREEMENT then to the AGREEMENT documents in the order in which they are listed above. The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. Dlyy13F2xo%guted by each party’s designated representative to be effective on BY: CITY OF DENTON, TEXAS DocuSlgned by: I SMA Hu.4l89 5236DB296270423. Sara Hensley, City Manager BY ENGINEER Pakb$b=Hlith & Cooper, Inc Frahl pt Pr1 nci pa1 Authorized Agent, Title Full Name. Frank Pugsley 2023- 1093926 TEXAS ETHICS COMMISSION CERTIFICATE NUMBER City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 3/22/22 Page 17 of 18 DocuSign Envelope ID: BEEF41E0-2A33z191 D-95DD-770934FB743F THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational ATTEST: usiness terms JES IR, CITY SECRETARY tSU SaIAA}arBY Signatbr6 Director of Solld waste Title SWR Department APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY Date Signed: 11/14/2023 City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 3/22/22 Page 18 of 18 DocuSign Envelope ID: BEEF41E0-2A33491 D-95DD-770934FB743F Parkhill ATTACHMENT A August 10, 2023 Mr. Brian Boerner City of Denton 1527 S. Mayhill Road Denton, Texas RE:Proposal for Professional Services Municipal Solid Waste Transfer Station Development Denton, Texas Dear Mr. Boerner: Parkhill is pleased to have the opportunity to provide this Proposal for Engineering, Architectural, and Surveying Services to the City of Denton (the City) for the referenced Project. PROPERTY DESCRIPTION A 40.0-acre tract of land situated in the M. Davis Survey Abstract Number 377, the E.A. Mays Survey Abstract Number 844, and the W. Wilborn Survey Abstract Number 1419 in the City of Denton. The property is generally located to the south of the Denton Energy Center, and west of Tom Cole Road, on the west side of the Denton Enterprise Airport. PROJECT UNDERSTANDING Parkhill understands this Project encompasses the development (conceptual planning, permitting, and design) of a “green field” Municipal Solid Waste (MSW) Transfer Station facility which may include the following general elements: 1. Municipal Solid Waste Transfer Station. 2. Vehicle scale systems. 3. Fleet maintenance/service capabilities. 4. Office space. 5. Crew locker room. 6. Staff parking. 7. Fleet vehicle parking and ron-off/container storage 8. Fleet and on-site vehicle fueling (diesel, CNG and/or electric charging). 9. Single stream recycling collection and transfer. 10. Green waste collection and transfer. 11. Home Chemical Collection (HCC) point. During Project execution, coordination with the following departments and agencies will likely be required: 1. 2 3 4 5 6. City of Denton Departments: Fleet, Development Services, Real Estate, Enterprise Airport, Denton Municipal Electric (DME), Water Utilities, Fire Department, Engineering Department, Traffic Engineering & Operation. Krocan Energy Corporation (gas well operator). Federal Emergency Management Agency (FEMA). Texas Commission on Environrnental Quality (TCEQ). Texas Department of Transportation (TXDOT). Federal Aviation Administration (FAA). \\projects<ifs\xojects\2023\41 194.23V>4_PRCMNT\(X>_PASS\2023W 10_DentmTS_Pwosal_Ltr_Final.doa 3000 Internet Boulevard I Suite 550 ! Frisco, Texas 75034 1 972.987.1670 Parkhill.com DocuSign Envelope ID: BEEF41E0-2A33491 D-95DD-770934FB743F Mr. Brian Boerner City of Denton Page 2 August 10, 2023 The following studies have been prepared by other consultants and will be used to the extent possible to provide background information for planning purposes: 1.Comprehensive Solid Waste Management Strategy Report (Burns & McDonnell) – The Report provides waste projections for the City of Denton but does not consider potential waste sources from outside the City-operated collection system. The Report will be the basis for City waste projections. Facility Needs Assessment (Quorum Architects) – The Needs Assessment estimates employee count and lists anticipated space requirements for office/workspace, maintenance, yard storage, and vehicle parking. 2 SCOPE OF SERVICES Parkhill will complete the following Tasks in the execution of the Project: TASK 1. 1 - CONCEPTUAL DESIGN & PLANNING Waste Volume and Forecast Study – in order to size the proposed transfer station adequately, the amount of waste expected to be handled at the facility must be understood. A. Develop planning level opening year waste receipt quantities and a 15-year forecast for the potential transfer station service area, using a baseline established in the Strategy Report. Test years will be 2030 and 2045, based upon available NCTCOG population data. B. Develop an expected waste generation area from which waste may be expected to be hauled to the proposed transfer station. C. Prepare a waste throughput evaluation to establish transfer station capacity and size. D. Prepare a Draft Report for review by City staff. E. Attend up to two review meetings to review and receive comments regarding the Draft Report. Make agreed upon revisions to the Draft Report for further review by the City. F. Prepare a Final Report to serve as the waste acceptance rate basis of design for the Transfer Station . Conceptual Facility Planning. A. Facility Programming/Needs Assessment. 1) Review the Facility Needs Assessment data prepared by Quorum Architects with Citystaff 2) Prepare a Preliminary Architectural Program of Spaces based on information in the Assessment and as discussed at the review meeting. Prepare a conceptual Space layout. Deliverables will include: a. Program list of Spaces. b. Site Plan 2. B. Prepare up to two conceptual site layouts to accommodate the desired facility elements described above. 1 ) Site Plan (one sheet) – may include: Existing topography, property boundary, transfer station building, scale house, recycling transfer area, HCC area, green waste collection area, office/crew building, fleet maintenance building, fleet fueling area(s), access roads, parking, stormwater structures, utilities, and fencing. C. Coordinate site access needs with DME, and City Real Estate Departments. D. Attend up to two review meetings with Solid Waste and Recycling staff to review and receive feedback regarding the conceptual layouts E. Incorporate comments and prepare up to two final conceptual site layouts. F. Prepare a Report of findings with an Opinion of Probable Construction Cost Departmental Coordination. A. Attend up to two coordination meetings with other City departments to secure development guidance, coordination requirements, and concurrence with the selected site layout(s). B. Incorporate agreed upon inter-departmental requests and modifications into a final site layout Assist the Solid Waste and Recycling Department in City Council, Public Utilities Board, and other public briefings as needed. 3 4 3000 Internet Boulevard i Suite 550 1 Frisco, Texas 75034 1 972.9871670 Parkhill.com DocuSign Envelope ID: BEEF41E0-2A33491 D-95DD-770934FB743F Mr. Brian Boerner City of Denton Page 3 August 10, 2023 TASK 1. 2 - ENTITLEMENTS Re-platting and re-zoning of property with the Denton Energy Center parcel for street access. A. Preliminary Plat, Final Plat, and Zoning. 1) Submittal narrative, submittal checklist, Denton Development Application, zoning change checklist, Owner’s Authorization Form, title policy, and title survey. 2) Plat Drawing. a. Water and wastewater easements, electrical easements, access easements, and finished floor elevations. 3) Environmentally Sensitive Area Delineation. 4) Gas pipeline easement crossing agreement/Letter of No Objections and/or encroachment agreement 5) Tree suIvey. 6) Transportation trip generation analysis using most recent Institute of Transportation Engineer (ITE) manual for peak and 24-hour trip generation data.7) Utility plan.8) Fiscal impact. 9) Proposed zoning compatibility with: a. The comprehensive plan. b. Relevant small area plan. c. Proposed zoning district in Subchapter 3. 10) Drainage area map and design. Assist the Solid Waste and Recycling Department in City Council, Public Utilities Board, P&Z, and other public briefings as needed. 2. TASK 3 – TCEQ MUNICIPAL SOLID WASTE PERMIT Prepare a Municipal Solid Waste (MSW) Permit for submittal to TCEQ to authorize the proposed MSW Transfer Station. Parkhill will post the application on a publicly accessible website as required by the rules. 1 2 3 4 Assist the City with meetings and presentations to Council and the Public Utilities Board. Prepare exhibits for meetings. Attend required public meetings. The following sections of the permit and drawings will be prepared and/or compiled by the ENGINEER into a complete permit application: Part I Prepare Part I that generally consists of information required by 30 TAC 5281.5, 5305.45, and 5330.59, including TCEQ required forms, property description, ownership information, adjacent landowner information, general maps, and other supporting information. Part II Prepare Part II of the Permit, which consists of the information required by 9330.61 including a waste acceptance plan, facility maps, surrounding land use, transportation study, information on geology groundwater and surface water, details of surrounding wells, endangered species impacts, floodplain and wetland information, and third-party agency coordination reviews. Part III Prepare Part III – Site Development Plan of the Permit, which consists of the information required by 9330.63 including Permit level facility design, surface water drainage design, waste management systems design, closure plan, and cost estimates for closure. Part IV Prepare Part IV – Site Operating Plan of the Permit, which consists of the information required by 5330.65 and 5330 Subchapter E to govern all operational aspects of the facility including recordkeeping, waste acceptance and analysis, waste management, general operations, health and safety, access control, fire protection, litter control and sanitation, nuisance mitigation, etc. 3000 Internet Boulevard I Suite 550 1 Frisco, Texas 75034 1 972.987.1670 Parkhill.com DocuSign Envelope ID: BEEF41E0-2A33491 D-95DD-770934FB743F Mr. Brian Boerner City of Denton Page 4 August 10, 2023 5.Attend TCEQ and review meetings. A. Attend a pre-application meeting with the TCEQ to discuss the proposed Permit. B. Attend up to three review meeting with the City to discuss any received comments regarding the Permit. Make agreed upon revisions to the Permit draft for further review by the City. TCEQ Air Permit By Rule. A. Obtain a TCEQ Air Permit by Rule (PBR) in accordance with 30 TAC 5106.534(7). 6 TASK 1. 2. 4 - TCEQ REVIEW PROCESS Compile, print, and distribute the required copies of the final sealed Permit. Provide up to eight printed copies of the Permit for distribution to the TCEQ, City, NCTCOG, and internal file copies TCEQ Review Process – Upon submission of the application to the TCEQ, several steps are required. During the administrative and technical review, TCEQ staff will issue Notices of Deficiency (NOD) for response and comment. Up to two technical NODs are included in this Scope of Services. A. Review and prepare responses to up to one administrative Notice of Deficiency. B. Review and prepare responses to up to two technical Notices of Deficiency. 1 ) Provide printed copies of NOD responses to the City and TCEQ as required to maintain printed record copies C. Assist the City with the required public notice publication requirements. Any publication fees shall be paid by the City. 1 ) Prepare documentation in support of the Notice of Receipt and Intent to Obtain (NORI) a Permit from the TCEQ. 2) Prepare documentation in support of the Notice of Application and Preliminary Decision (NAPD) from the TCEQ. D. Attend one public Meeting. Provide up to three printed copies of the final approved Permit to the City for records purposes.3 TASK 5 - STORMWATER PERMITTING 1. TPDES Multi-Sector General (MSG) Permit – Prepare and obtain a TPDES MSG Permit for industrial stormwater discharges from the site. 2. Stormwater Pollution Prevention Plan (SWPPP) and Spill Control and Countermeasures Plan (SPCC) – Prepare a SWPPP and SPCC) for the facility. TASK 6 - PRE-DEVELOPMENT SURVEY Complete a topographic survey of the property for use in planning, permitting, and design. Locate surrounding public utilities. No Subsurface Utility Engineering (SUE) is anticipated in this Scope. DELIVERABLES • • • • • • • Waste Volume Forecast Study. Conceptual Facility Plan. Preliminary/Final Plat and Zoning. Draft Transfer Station Permit. Final Transfer Station Permit Air Permit By Rule. TPDES Stormwater Permit, SWPPP, and SPCC. SCHEDULE A tentative schedule for submitting our Work is as follows: • • • • • • Waste Volume Forecast Study – 3 months from NTP. Conceptual Facility Plan – 4 months from NTP. Preliminary Plat & Zoning Submittal – 6 months from NTP. Draft Transfer Station Permit – 9 months from NTP. Final Transfer Station Permit – 2 months from approval of Draft Permit. TPDES Stormwater Permit, SWPPP, and SPCC – based upon construction schedule. 3000 Internet Boulevard I Suite 550 Frisco, Texas 75034 1 972.987.1670 Parkhill.com DocuSign Envelope ID: BEEF41E0-2A33dj91 D-95DD-770934FB743F Mr. Brian Boerner City of Denton Page 5 August 10, 2023 Based upon preliminary information from the City and TXDOT, Phase I of the extension of Loop 288 will not be complete for up to eight years from today (Summer 2023). COMPENSATION Total Project compensation shall be in a not-to-exceed amount of $587,100.00 in accordance with thebreakdown below. Our fee for the Scope of Services described in Tasks 1, 2, 3, 5, & 6 above will be based on a lump sum amount of $502,100.00 and will be billed on a percentage complete method. TASK Task 1 – Conceptual Design & Planning Task 2 – Entitlements Task 3 – TCEQ Municipal Solid Waste Permit Task 5 – Stormwater Permitting Task 6 – Pre-development SurveyTOTAL FEE $ 101 ,500.00 $ 79,250.00 $ 275,000.00 $ 26,350.00 $ 20,000.00 $ 502,100.00 Due to the unforeseen nature of TCEQ technical review comments, our fee for the Scope of Services described in Task 4 above will be based on an hourly rate. Task 4 will be completed for a not-to-exceed amount of $85,000.00, inclusive of labor and reimbursable expenses. The current Hourly Rates are enclosed TASK Task 4 – TCEQ Review Process (hourly not-to-exceed) TOTAL FEE $ 85,000.00 $ 85,000.00 If this Proposal meets your expectations, you may indicate your acceptance by returning one signed copy to our office. Upon receipt, we will wait to receive your Agreement and Purchase Order and will consider receipt of the executed Purchase Order as Authorization to Proceed. We appreciate the opportunity to provide Professional Services to you and look forward to the successful completion of your Project. If you have any questions, please do not hesitate to call us at 469.200.7384. Sincerely, PARKHILL CITY OF DENTON Accepted By: Title:Principal I Environmental Director By-MM Date: Sonia Samir. PE Project Manager FEP/pg Enclosures:Exhibit A – Existing Site Map Exhibit B – Hourly Rate Schedule 3000 Internet Boulevard I Suite 550 1 Frisco, Texas 75034 1 972.987.1670 Parkhill.com DocuSign Envelope ID: BEEF41E0-2A33z191 D-95DD-770934FB743F Parkhill EXHIBIT A - EXISTING SITE MAP !?! b b t fr i : =}==:==-.=======:::::-. 1:._:,:_:::,:: I; F i! i : n T : + == ====• : = • 4 It E g ’e % d k. -*-.A iIi ; 1r S :1i1: n : 1P t II ft ++ ;;g lb A I PSUl 8le B IB :'+/: DocuSign Envelope ID: BEEF41E0-2A33491 D-95DD-770934FB743F EXHIBIT B Parkhill Hourly Rate Schedule January 1, 2023 through December 31, 2023 Client: City of Denton Project : Location: Municipal Solid Waste Transfer Station Development Agreement Date: August 10p 2023 Denton, Texas CLASSIFICATION HOURLY RATE el ASSIFICATION HOURLY RATE CLASSIFICATION HOURLY RATE SUPPORT STAFF I $71.00 PROFESSIONAL LEVEL III Architect Civil Engineer Electrical Engineer Interior Designer Landscape Architect Mechanical Engineer Structural Engineer Survey Tech Other Professional SUPPORT STAFF II $84.00 $177.00 $218.00 $212.00 $159.00 $171.00 $203.00 $210.00 $163.00 $156.00 PROFESSIONAL LEVEL VI Architect Civil Engineer Electrical Engineer Interior Designer Landscape Architect Mechanical Engineer Structural Engineer Professional Land Surveyor Other Professional $292.00 $329.00 $343.00 $253.00 $272.00 $328.00 $315.00 $255.00 $248.00 SUPPORT STAFF III $116.00 SUPPORT STAFF IV $123.00 $136.00SUPPORT STAFF V SUPPORT STAFF VI $147.00 PROFESSIONAL LEVEL 1 Architect Civil Engineer Electrical Engineer Interior Designer Landscape Architect Mechanical Engineer Structural Engineer Survey Tech Other Professional PROFESSIONAL LEVEL IV Architect Civil Engineer Electrical Engineer Interior Designer Landscape Architect Mechanical Engineer Structural Engineer Survey Tech Other Professional $217.00 $254.00 $249.00 $174.00 $185.00 $238.00 $242.00 $198.00 $184.00 PROFESSIONAL LEVEL VII $145.00 $157.00 $161.00 $138.00 $138.00 $150.00 $150.00 $128.00 $135.00 Architect Civil Engineer Electrical Engineer $376.00 $393.00 $393.00 $283.00 $376.00 $376.00 $393.00 $306.00 $376.00 Interior Designer Landscape Architect Mechanical Engineer Structural Engineer Professional Land Surveyor Other Professional PROFESSIONAL LEVEL II Architect Civil Engineer Electrical Engineer Interior Designer Landscape Architect Mechanical Engineer Structural Engineer Survey Tech Other Professional PROFESSIONAL LEVEL V $156.00 $176.00 $182.00 $145.00 $145.00 $174.00 $171.00 $140.00 $142.00 Architect Civil Engineer Electrical Engineer $263.00 $306.00 $304.00 $208.00 $226.00 $290.00 $292.00 $231.00 $205.00 Interior Designer Landscape Architect Mechanical Engineer Structural Engineer Professional Land Surveyor Other Professional Expenses: Reimbursement for expenses as listed, but not limited to, incurred in connection with services, will be at cost plus 15 percent for items such as: 1. 2. 3. 4. 5. Maps, photographs, postage, phone, reproductions, printing, equipment rental, and special supplies related to the services. Consultants, soils engineers, surveyors, contractors, and other outside services. Rented vehicles, local public transportation and taxis, road toll fees, travel, and subsistence Special or job-specific fees, insurance, permits, and licenses applicable to work services, Mileage at IRS-approved rate. Rate for professional staff for legal proceedings or as expert witnesses will be a rate one-and-a-half times these Hourly Rates. Excise and gross receipt taxes, if any, will be added as an expense, Foregoing Schedule of Charges is incorporated into the Agreement for Services provided, effective January 1r 2023 through December 31f 2023 After December 31, 2023, invoices will reflect the Schedule of Charges currently in effect. DocuSign Envelope ID: BEEF41EO-2A33-491 D-95DD-770934FB7tfQ FORM CONFLICT OF INTEREST QUESTIONNAIRE For vendor or other person doing business with local governmental enti This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. FORM CIQ This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of Denton Ethics Code, Ordinance 18-757. By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after th date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1 ), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. misdemeanor. a M An offense under this section is a PARKHILL, SMITH & COOPER, INC. 2 , , Check this box if you are filing an update to a previously filed questionnaire.X (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A.Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?[= Yes D No B Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity?n ,"n .„, C.Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? [= Yes = No D.Describe each employment or business and family relationship with the local government officer named in this section 4 5 Lg I have no Conflict of Interest to disclose. 'DocuSigned by: frahl pl lsiness with the governmental entityMr 11/13/2023 Date DocuSign Envelope ID: BEEF41E0-2A33491 D-95DD-770934FB743F CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy ofChapter 1 76ofthe Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG 176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code $ 176.001(1-a}: "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code $ 176.003(a}{2){A) and (B): (A) Alocal government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) acontract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the varck)c (B) has given to the local government o6icer ora family member ofthe officer one or more gifts that have an aggregate value ofmore than $ 100 in the 12-month periodpreceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code $ 176.006{a) and (a-1) (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local govemmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member ofthe officer, described by Section 176,003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176,003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local govemmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government oaicer. City of Denton Ethics Code Ordinance Number 18-757 Definitions Relative: a family member related to a City Official within the third 3d degree of affinity (marriage) or consanguinity (blood or adoption) City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics, Planning and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition does not include those property owners from whom the City acquires public right4f-way or other real property interests for public use. Per the City of Denton Ethics Code, Section 2-273. – Prohibitions (3) it shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars (850.00) per gift, or multiple gift cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year. Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibility If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1 ) year. 'orm provided by Texas Ethics Commission www. ethics .state . tx . us Revised 11/30/2015 [k>cuSign Certificate Of Completion Envelope Id: BEEF41E02A33491 D95DD770934FB743F Subject: Please DocuSign: City Council Contract 7109-035 Transfer Station Source Envelope: Document Pages: 28 Certificate Pages: 6 AutoNav: Enabled Status: Completed Signatures: 6 Initials: 1 Envelope Originator: Crystal Westbrook 901B Texas Street Denton, TX 76209Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada)crystal.westbrook@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 11/1/2023 4:04:09 PM Holder: Crystal Westbrook crystal.westbrook@cityofdenton.com Location: DocuSign Signer Events Crystal Westbrook crystal.westbrook@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Signature Timestamp Sent: 11/1/2023 4:08:08 PM Viewed: 11/1/2023 4:09:56 PM Signed: 11/1/2023 4:10:49 PM Completed Using IP Address: 198.49.140.10 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 11/1/2023 4:10:51 PM Viewed: 11/2/2023 8:19:30 AM Signed: 11/3/2023 8:05:36 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Electronic Record and Signature Disclosure; Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Mack Reinwand City Attorney City of Denton Security Level: Email, Account Authentication (None) Sent: 11/3/2023 8:05:39 AM Viewed: 11/6/2023 4:14:06 PM Signed: 11/6/2023 4:26:39 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Frank Pugsley fpugsley@parkhill.com Principal Security Level: Email, Account Authentication (None) •DoeuSlgned by: k:fw!£H§q Sent: 11/6/2023 4:26:42 PM Viewed: 11/6/2023 7:50:51 PM Signed: 11/13/2023 4:29:31 PM Signature Adoption: Pre-selected Style Using IP Address: 47.185.147.84 Electronic Record and Signature Disclosure: Accepted: 11/6/2023 7:50:51 PMID: 08a63c33.197c4856-9b43-6deb6b6512cO Signer Events Brian Boerner brian.boerner@cityofdenton.com Director of Solid Waste Security Level: Email, Account Authentication (None) Signature 'DoaBWd br INtabMn&Lr .DCD14331B89A4A9 Timestamp Sent: 11/1 3/2023 4:29:34 PM Viewed: 11/14/2023 7:27:36 AM Signed: 11/14/2023 7:28:16 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Accepted : 11/14/2023 7:27:36 AM ID: 71f8ab63-3db6432e41 6a-917537eef359 Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature DIsclosure: Not Offered via DocuSign Completed Sent: 11/14/2023 7:28:18 AM Viewed: 12/13/2023 7:58:59 AM Signed: 12/1 3/2023 7:59:30 AM Using IP Address: 198.49.140.10 Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 12/1 3/2023 7:59:34 AM Viewed: 12/13/2023 8:53:41 AM Signed: 12/1 3/2023 8:53:50 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Jesus Salazar jesus.salazar@cityofdenton.com Security Level: Email, Account Authentication(None) Sent: 12/1 3/2023 8:53:53 AM Viewed: 12/1 3/2023 10:30:07 AM Signed: 12/13/2023 10:30:40 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Accepted: 12/1 3/2023 10:30:07 AM ID: 60f82374-C)7674989-a221-63b57aad10d5 In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Status Timestamp Certified Delivery Events Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) ElectronIc Record and SIgnature Disclosure: Not Offered via DocuSign Status Timestamp Sent: 11/1/2023 4:10:52 PM Carbon Copy Events Status Timestamp Sent: 11/14/2023 7:28:18 AM Viewed: 11/20/2023 3:59:11 PM Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 12/1 3/2023 10:30:42 AM Viewed: 12/1 3/2023 1:14:20 PM Eugene McKinnie eugene.mckinnie@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 12/7/2023 12:44:47 PM ID: 3fb53af3-ffcd Jj567-a4a6-91e021b7e9ae Sent: 12/1 3/2023 10:30:43 AM Viewed: 12/1 3/2023 11 :09:07 AM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope Sent Certified Delivered Signing Complete Completed Status Timestamps 11/1/2023 4:08:08 PM 12/13/2023 10:30:07 AM 12/13/2023 10:30:40 AM 12/1 3/2023 10:30:43 AM Hashed/Encrypted Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Frank Pugsley, Brian Boerner, Jesus Salazar, Eugene McKinnie ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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