23-2350ORDINANCE NO. 23-2350
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO A
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND
COFFMAN ASSOCIATES, INC., AMENDING THE CONTRACT APPROVED BY
PURCHASING ON JULY 26, 2023, IN THE NOT-TO-EXCEED AMOUNT OF $ 15,000.00; SAED
FIRST AMENDMENT TO CONTINUE TO PROVIDE A FINANCIAL ANALYSIS FOR THE
AIRPORT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (RFQ 8133 – PROVDING FOR AN ADDITIONAL FIRST
AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $71,250.00, WITH THE TOTAL
CONTRACT AMOUNT NOT-TO-EXCEED $86,250.00).
WHEREAS, on July 26, 2023, Purchasing awarded a contract to Coffman Associates, Inc. in
the amount of $15,000.00, for a financial analysis for the Airport; and
WHEREAS, this procurement was undertaken as part of the City’s governmental
function; and
WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable
and are consistent with, and not higher than, the recommended practices and fees applicable to the
Provider’s profession, and such fees do not exceed the maximum provided by law; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The First Amendment, increasing the amount of the contract between the City
and Coffman Associates, Inc., which is on file in the office of the Purchasing Agent, in the amount
of Seventy-One Thousand Two Hundred Fifty and 0/100 ($71,250.00) Dollars, is hereby approved,
and the expenditure of funds therefor is hereby authorized in accordance with said amendment which
shall be effective upon the execution of the amendment attached hereto. The total contract amount
increases to $86,250.00.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
secondeTbey mr=rJ IT"v&n,=div:d=: nH,T,:Lh=£q;;,1„5:i;B=,d byU
following vote K - A :
Aye
\/
P/
a
Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck, District 2:
Paul Meltzer. District 3 :
Joe Holland. District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
,/
J
V‘
7
' 2023.PASSED AND APPROVED this the tI\" d,y ,f De rew.b,/
HUDN
ATTEST:
JESUS SALAZAR, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
MACK RErNWAND. CITY ATTORNEY
Digitally signed by Marcella Lunn
DN: dc=com, dc=cityofdenton,
dc=codad, ou=Department Users
and Groups, ou=General
hAL
email=Marcella.Lunn@cityofdento
B:e: 2023.1 1.29 20:57:53 -06'oo'
BY: _ I \LL'. \LIIa\ :=;SPIn
DocuSign Envelope ID: CF7ECB62-A82F-4DBA-9B41-E6AEE5CA9AEA
I
DENTON
Docusign City Council Transmittal Coversheet
8133RFQ
File Name Al r port Master Pla n
Pu,chasi,g Co,tact ch'i;ti"’ D ''"’dY
City Council Target Date DECEMBER 12’ 2023
Piggy Back Option
Contract Expiration
Ordinance
Not Applicab1 e
3ULY 26, 2028
23–2350
DocuSign Envelope ID: CF7ECB62-A82FdIDBA-9B41-E6AEE5CA9AEA
I
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND COFFMAN ASSOCIATES, INC.
PSA 8133
THE STATE OF TEXAS §
§COUNTY OF DENTON
THIS FIRST AMENDMENT TO CONTRACT 8133 (“Amendment”) by and
between the City of Denton, Texas (“City”) and COFFMAN ASSOCIATES, INC.
(“Consultant”); to that certain contract executed on July 26, 2023, in the original not-to-
exceed amount of $15,000 (the “Agreement”); for services related to Airport Master
Planning Services.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $71,250 with this Amendment for an aggregate not-to-exceed
amount of $86,250; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties“), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1.The additional services described in Exhibit “A“ of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Airport Master Planning Services, are hereby authorized to be performed by
Consultant. For and in consideration of the additional services to be performed by
Consultant, the City agrees to pay, based on the cost estimate detail attached as
Exhibit “A.
2. This Amendment modifies the Agreement amount to provide an additional $71,250
for the additional services with a revised aggregate not to exceed total of $86,250.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
8133 PSA – Amendment #1 Page 1 of 2
DocuSign Envelope ID: CF7ECB62-A82F-4DBA-9B41-E6AEE5CA9AEA
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electTonicallyt y/IW Mough their respective duly authorized representativesand officers on this date
“CITY”
“CONSULTANT”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation COFFMAN ASSOCLATES, INC.
: I G N A T Ui E T I T L E
ATTEST:
JESUS SALAZAR, INTERIM CITY
SECRETARY
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
DocuSigned by:
q&B ;i!ig1l!! jt:;:Ii[]B?I:
Ryan Adams
PRINTED NAME
Interlm A1 rport D1 rector
TITLE
Denton Municipa1 Ai rport
DEPARTMENT
8133 PSA – Amendment #1 Page 2 of 2
DocuSign Envelope ID: CF7ECB62-A82F4DBA-9B41-E6AEE5CA9AEA
EXHIBIT A
PROPOSAL
Client:City of Denton
215 East McKinney
Denton, Texas 76201
Coffman Associates
12920 Metcalf Avenue, Suite 200
Overland Park, Kansas 66213
Contact:Chase Patterson, C.M., ACE Eric Pfeifer, C.M., LEED, Principal
Location:
Services:
Scope:
Denton Enterprise Airport (Airport)
Revenue Enhancement
Aviation Management Consulting Group (AMCG) will provide the scope of services
outlined in the following elements:
Element 1 : AMCG proposes to conduct an Airport Financial Allocation Analysis to
allocate and analyze the Airport’s operating revenues and expenses and non-
operating sources and uses of funds by the Airport’s primary functional areas and
revenue streams (e.g., airside, aviation real estate, and non-aviation real estate).
The Analysis will assist the Airport’s policymakers, management, and staff in the
identification of the primary functional areas and revenue streams where the
Airport’s operating revenues and sources of funds need to be enhanced and
operating expenses and uses of funds need to be managed to fulfill the City’s FAA
airport sponsor assurance obligation to “make the airport as self-sustaining as
possible under the circumstances existing...” at the Airport.
Element 2: AMCG proposes to conduct an Aeronautical Fee Study to recommend
aeronautical fees to help recover the operating expenses and non-operating
sources of funds (e.g., non-AIP or other grant funds) that have been and are
anticipated to be incurred by the City relating to the planning, development,
operation, and management of the Airport. It is important to note that AMCG
believes aeronautical fees should be cost-recovery based – not market based (like
rents)
Element 3: AMCG proposes to analyze the Revenue Generation of the Airport to
the City of Denton. AMCG anticipates this analysis will include an analysis of total
direct airport employment (City and commercial operators) and tax revenue (e.g.,
property taxes, sales tax, etc.). Based on the analysis, AMCG will convey the total
direct financial contribution to the City.
The proposed work plans are provided in Attachment A.
Fees:Based on the proposed scope of services, proposed work plans, and AMCG’s
experience with similar projects, the services can be provided for the following fees
(by element).
Elements
1m!!IMmm ®nc
Element 2: Aeronautical Fee Stud
Element 3: Revenue Generation
Total m
Element 3 would be provided on an hourly basis in accordance with AMCG’s
Regular Hourly Fee Schedule (outlined below). AMCG anticipates most of the
effort to be conducted at the Managing Consultant and Senior Aviation Consultant
level not to exceed 50 hours.
City of Denton and Coffman Associates, Denton Enterprise Airport (7 7/08/2023)
Proposal from Aviation Management Consulting Group
1
DocuSign Envelope ID: CF7ECB62-A82F-4DBA-9B41-E6AEE5CA9AEA
PROPOSAL
AIREIEElaMEIHIlIEII
Position
Managjng Principal
Managjng Consultant
Senior Aviation Consultant
Aviation Consultant
Associate Aviation Consultant
a AnaMana
Senior Aviation Analvst
Aviation A
Staff
Fee Schedule
[mn=E!B Rate
$340
$280
$245
$230
$215
190
175
160
$90
Expenses:An expense allocation of $3,250 is included in the Fee for Element 1 and Element
2 to cover the direct (project-related) expenses for the proposed scope of services
and work plans. The expense allocation includes one site visit that will consist of
two people for a maximum of one and one-half days on-site which will include
necessary meetings for Element 3. Any direct (project-related) expenses incurred
by the AMCG team in excess of the expense allocation would be reimbursed to
the AMCG team (at cost without mark-up).
Direct (project-related) expenses include air and ground transportation, lodging,
subsistence, and costs for outside services (e.g., overnight or courier service, copying,
printing, and document production/duplication, etc.).
Schedule:Notwithstanding circumstances beyond the AMCG team’s control and based on the
AMCG team’s experience with similar projects, the proposed scope of services and
work plan can be completed within 12 weeks from the site visit date.
Other:This proposal is valid through December 29, 2023, and is subject to change
thereafter including, but not limited to, withdrawal in whole or in part. Fees and
expenses (and completion of the project in accordance with the schedule) are
dependent on the: (1) quality, composition, and timeliness of the information
provided to/obtained by the AMCG team and (2) the time required by the City, its
representatives, or others to review draft work products and/or provide comments.
A signed Project Authorization Agreement will be required to commence work on
the project.
/
City of Denton and Coffman Associates, Denton Enterprise Airport (7 7/08/2023)
Proposal from Aviation Management Consulting Group
DocuSign Envelope ID: CF7ECB62-A82F4DBA-9B41-E6AEE5CA9AEA
Al-rACHMENT A – WORK PLANS
Element 1 : Airport Financial Allocation Analysis
The Airport Financial Allocation Analysis will allocate and analyze the Airport’s operating revenues
and expenses and non4perating sources and uses of funds by the Airport’s primary functional
areas and revenue streams (i.e., airside, aviation real estate, and non-aviation real estate). The
Analysis will assist the Airport’s policymakers, management, and staff in the identification of the
primary functional areas and revenue streams where the Airport’s operating revenues and
sources of funds need to be enhanced and operating expenses and uses of funds need to be
managed to fulfill the City’s FAA airport sponsor assurance obligation to “make the airport as self-
sustaining as possible under the circumstances...” existing at the Airport.
TASK 1 : INITIALIZATION MEETING
Conduct a working session (by web-based meeting software) with the Airport management to (1 )
initialize the project; (2) discuss the Work Plan; (3) discuss information request (Task 2); (4)
identify the Airport’s primary functional areas and revenue streams; and (5) discuss any questions
related to the allocation process.
TASK 2: INFORMATION COLLECTION
Relevant and pertinent information, data, and documentation on the operational statistics (i.e.,
aircraft operations, based aircraft, fuel volumes, square footages, employees, etc.) and financial
statements for the last three fiscal years (i.e., balance sheets, income statements, depreciation
schedules, etc.) will be compiled by Airport management. AMCG will provide a written information
request to Airport management to help facilitate this process.
TASK 3: ALLOCATE AIRPORT FINANCIALS
Allocate all Airport operating revenues and expenses and non-operating sources and uses of
funds by the Airport’s primary functional areas and revenue streams identified during Task 1 .
Based on the findings, identify which primary functional areas need to be enhanced or managed
to make the Airport as self-sustaining as possible and develop recommendations for resolving
identified deficiencies. Recommendations may include airside enhancements (e.g., Aeronautical
Fee Study) or real estate enhancements (e.g., development fees, RFQ/RFP strategies, asset
transitions, non-aeronautical development, etc.).
TASK 4: DRAFT ALLOCATION SPREADSHEETS
Draft the financial allocation spreadsheets and provide to Airport management for review.
TASK 5: WORKING SESSION – DRAFT ALLOCATION SPREADSHEETS
Conduct a working session with Airport management to review first draft spreadsheets and provide
comments, identify questions, and make recommendations.
TASK 6: DRAFT AIRPORT FINANCIAL ALLOCATION ANALYSIS
Draft Airport Financial Allocation Analysis based on comments provided, questions identified, and
recommendations made during Task 5.
TASK 7: WORKING SESSION – DRAFT AIRPORT FINANCIAL ALLOCATION ANALYSIS
Conduct a working session with Airport management to review the draft Airport Financial
Allocation Analysis and provide comments, identify questions, and make recommendations.
TASK 8: FINAL AIRPORT FINANCIAL ALLOCATION ANALYSIS
Revise and finalize the Airport Financial Allocation Analysis based on the comments provided,
questions identified, and recommendations made during Task 7.
City of Denton and Coffman Associates, Denton Enterprise Airport (7 1/08/2023)
Proposal from Aviation Management Consulting Group
3
DocuSign Envelope ID: CF7ECB62-A82F-4DBA-9B41-E6AEE5CA9AEA
/
ATTACHMENT A – WORK PLANS
Element 2: Aeronautical Fee Stud
Under Phase 1, AMCG will (1 ) review the current aeronautical fee program for the Airport, (2) the
methodologies currently being utilized to establish the aeronautical fees and the basis (or the unit
measure) currently being deployed for charging aeronautical fees, and (3) identify current industry
practices for establishing aeronautical fees including summarizing the types of aeronautical fees
generally being charged, the methodologies generally being utilized, and the measures generally
being deployed in the industry. AMCG anticipates the aeronautical fees analyzed would include
fuel flowage fees, throughput fees, transient aircraft handling fees, landing fees, aircraft parking
fees, based aircraft fees, percentage of gross receipts (including percentage of hangar fee),
aeronautical permit fees (including independent operators), and airport access fees.
Under Phase II, once the types of aeronautical fees, the methodologies, and the basis for charging
have been selected by Airport management, AMCG would conduct a cost recovery financial
analysis of the Airport’s operating expenses and non-operating sources of funds and calculate
aeronautical fees (dollar amounts for each fee) for the Airport.
To accomplish the proposed scope of services for an Aeronautical Fee Study (Study) , AMCG
would complete the following tasks:
TASK 1 : INITIALIZATION MEETING
Conduct a working session (by web-based meeting software) with Airport management to (1)
initialize the project; (2) discuss the Work Plan; (3) discuss information request (Task 2); (4)
identify all existing, desired, and non-desired Airport fees; and (5) discuss any questions related
to the fee study process.
TASK 2: INFORMATION COLLECTION
Relevant and pertinent information, data, and documentation on the community, market, Airport,
aviation businesses, non-commercial aeronautical entities, and non-aeronautical entities located at
the Airport will be compiled by Airport management. AMCG will provide a written information request
to Airport management to help facilitate this process.
Review current fee program for the Airport, including the types of fees currently being charged at
the Airport, the methodologies currently being utilized to establish the fees, and the basis (or the
unit measure) currently being deployed for charging fees.
Identify current industry practices for establishing fees including summarizing the types of fees
generally being charged, the methodologies generally being utilized, and the measures generally
being deployed in the industry.
TASK 3: SITE VISIT
AMCG will conduct a site visit to include: (1 ) meeting with Airport management and City personnel,
(2) a tour of the Airport, and (3) meetings with select stakeholders (i.e., representatives of the
aviation businesses, non-commercial aeronautical entities, and/or non-aeronautical entities) – as
determined by Airport management or City personnel working in collaboration with the team and
based on available budget and schedule.
TASK 4: COMPARABLE AND COMPETITIVE AIRPORTS IDENTIFICATION
Identify comparable and competitive airports based on the Airport profile and provide for Airport
management review and concurrence.
City of Denton and CoRman Associates, Denton Enterprise Airport (7 7/08/2023)
Proposal from Aviation Management Consulting Group
4
DocuSign Envelope ID: CF7ECB62-A82FdIDBA-9B41-E6AEE5CA9AEA
ATTACHMENT A – WORK PLANS
TASK 5: WORKING SESSION – COMPARABLE AND COMPETITIVE AIRPORTS REVIEW
Conduct a working session (by web-based meeting software) with Airport management to review
and discuss preliminary list of airports identified in Task 4.
TASK 6: AIRPORT FEE COMPARATIVE ANALYSIS DEVELOPMENT AND REVIEW
Develop and provide an airport fee comparative analysis that will include (1 ) the identification of
current industry practices for establishing aeronautical fees including summarizing the types of
fees typically being charged in the industry, the methodologies typically being utilized in the
industry to establish fees, and the basis typically being deployed in the industry for charging fees
and (2) the comparison of the current fee program at the Airport to the current fee programs at
comparable and competitive airports.
Obtain and validate relevant information from comparable and competitive airports using AMCG’s
proprietary database, reference library, and/or directly from the airports identified.
Develop and provide the findings of the airport fee comparative analysis and best practices
recommendations regarding the types of fees that could be charged, the methodology for
establishing such fees, and the basis (or the unit measure) for charging such fees (Phase I).
TASK 7: WORKING SESSION – COMPARATIVE ANALYSIS REVIEW
Conduct a working session (by web-based meeting software) with Airport management to review
Phase I and provide comments, identify questions, and make recommendations.
TASK 8: COST RECOVERY ANALYSIS
Conduct a cost recovery analysis based on the types of fees, the methodologies, and the basis
selected by Airport management.
TASK 9: FIRST DRAFT OF SCHEDULE OF FEES
Predicated on the findings of the cost recovery analysis, calculate proposed fees (dollar amounts
for each fee) for the Airport and develop the cost recovery analysis spreadsheets and a first draft
of the Schedule of Fees for review by Airport management (Phase II).
TASK 10: WORKING SESSION – SCHEDULE OF FEES REVIEW
Conduct a working session (by web-based meeting software) with Airport management to review
Phase II and provide comments, identify questions, and make recommendations.
TASK 1 1 : FINAL STUDY
Revise Phase II based on the comments provided, questions identified, and recommendations
made by Airport management during the working session and develop and provide final Phase II.
Element 3: Revenue Generation
TASK 1 : INITIALIZATION MEETING
Conduct a working session (by web-based meeting software) with Airport management to (1)
initialize the project; (2) discuss the Work Plan; (3) discuss information request (Task 2); (4)
discuss revenue generation streams; and (5) discuss any questions related to the process.
TASK 2: INFORMATION COLLECTION, REVIEW, AND ANALYSIS
Collect, review, and analyze relevant information, data, and documentation on the Airport, aviation
businesses, non-commercial aeronautical entities, and non-aeronautical entities located at the Airport.
An information request will be provided to Airport management to help facilitate the collection of
information.
City of Denton and Coffman Associates, Denton Enterprise Airport (7 7/08/2023)
Proposal from Aviation Management Consulting Group
5
DocuSign Envelope ID: CF7ECB62-A82F-4DBA-9B41-E6AEE5CA9AEA
ATTACHMENT A – WORK PLANS
TASK 3: SITE VISIT
AMCG will conduct a site visit to include: (1 ) meeting with Airport management and City personnel,
(2) a tour of the Airport, and (3) meetings with select stakeholders (i.e., representatives of the
aviation businesses, non-commercial aeronautical entities, and/or non-aeronautical entities) – as
determined by Airport management or City personnel working in collaboration with the team and
based on available budget and schedule.
While on-site, AMCG will meet with Airport and City financial personnel to verify the types of financial
generation created by Airport activity and research supporting documentation.
TASK 4: FINANCIAL ANALYSIS
Based on the information gathered in Task 3, analyze the information and data to determine the
financial generation created by Airport activity.
TASK 5: FIRST DRAFT
AMCG will prepare the first draft of the summary report (based on the financial analysis)
conveying the financial generation and provide to Airport management for review.
TASK 6: WORKING SESSION – DRAFT 1
Conduct a working session (by telephone or web-based meeting software) with Airport
management.
TASK 7: FINAL DOCUMENT
AMCG will finalize the summary report and provide the final report.
/
City of Denton and Coffman Associates, Denton Enterprise Airport (7 1 /08/2023)
Proposal from Aviation Management Consulting Group
[k>cuSign
Certificate Of Completion
Envelope Id: CF7ECB62A82F4DBA9B41 E6AEE5CA9AEA
Subject: Please DocuSign: City Council Contract 8133 Airport Master Plan Amendment 1
Source Envelope:
Document Pages: 9
Certificate Pages: 6
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Status: Completed
Signatures: 5
Initials: 1
Envelope Originator:
Christina Dormady
901 B Texas Street
Denton, TX 76209
christina.dormady@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
11/16/2023 8:48:23 AM
Holder: Christina Dormady
christina.dormady@cityofdenton.com
Location: DocuSign
Signer Events
Christina Dormady
christina.dormady@cityofdenton.com
Buyer
City of Denton
Security Level: Email. Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signature Timestamp
Sent: 11/16/2023 8:56:54 AM
Viewed: 11/1 6/2023 8:57:27 AM
Signed: 11/1 6/2023 8:58:40 AM
Completed
Using IP Address: 198.49.140.10
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 11/16/2023 8:58:42 AM
Viewed: 11/1 6/2023 11 :45:50 AM
Signed: 11/16/2023 1 1 :46:09 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Mack Reinwand City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
'Docu$Md br
IMArtLLhLRK&b
'48070831B4AA438
Sent: 11/16/2023 11 :46:10 AM
Viewed: 11/1 7/2023 6:00:59 PM
Signed: 11/1 7/2023 6:02:20 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mike Dmyterko
Miked@coffmanassociates.com
Security Level: Email, Account Authentication
(None)
'DocuSIQn•d br
but? PTJM
Sent: 11/1 7/2023 6:02:22 PM
Resent: 11/28/2023 11 :02:54 AM
Viewed: 11/28/2023 11 :21 :14 AM
Signed: 11/28/2023 11 :21 :22 AMSignature Adoption: Pre-selected Style
Using IP Address: 107.136.68.104
Electronic Record and Signature Disclosure:
Accepted: 11/28/2023 1 1 :21:14 AMID: 3af13d23-0f1 24b10462b-9b30e77962c0
Signer Events
Ryan Adams
Ryan.adams@cityofdenton.com
Interim Airport Director
Security Level: Email, Account Authentication
(None)
Signature
'Dow8hned bF
b:h)(
Timestamp
Sent: 11/28/2023 11 :21 :23 AM
Viewed: 11/28/2023 11 :51 :45 AM
Signed: 11/28/2023 1 1 :55:15 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Accepted: 11/28/2023 1 1 :51 :45 AM
ID: 18efc6c8-9c2b2lbaf-9a2a-5b193b2ba864
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Completed Sent: 11/28/2023 11 :55:17 AM
Viewed: 12/1 3/2023 8:08:23 AM
Signed: 12/1 3/2023 8:08:37 AM
Using IP Address: 198.49.140.10
Sara Hensley
sara .hensley@cityofdenton.com
City Manager
City of Denton
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Sent: 12/1 3/2023 8:08:39 AM
Viewed: 12/1 3/2023 8:48:04 AM
Signed: 12/13/2023 8:48:10 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jesus Salazar
jesus.salazar@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 12/13/2023 8:48:12 AM
Viewed: 12/1 3/2023 10:18:34 AM
Signed: 12/13/2023 10:19:15 AM
Signature Adoption: Pre-selected Style
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Electronic Record and Signature Disclosure:
Accepted : 12/13/2023 10:18:34 AM
ID: 42a55175-91b14481 -8ab2-d477cb1336d6
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Timestamp
Sent: 11/1 6/2023 8:58:42 AM
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Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
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Sent: 11/28/2023 11 :55:18 AM
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City Secretary Office
citysecretary@cityofdenton.com
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Sent: 12/13/2023 10:19:17 AM
Viewed: 12/1 3/2023 1:13:51 PM
Ryan Adams
Ryan.adams@cityofdenton.com
Interim Airport Director
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
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Sent: 12/1 3/2023 10:19:18 AM
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11/16/2023 8:56:54 AM
12/1 3/2023 10: 18:34 AM
12/1 3/2023 10:19:15 AM
12/13/2023 10:19:18 AM
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Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Mike Dmyterko, Ryan Adams, Jesus Salazar, Ryan Adams
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign ’Withdraw Consent’ form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
uired hardware and software
Operating Systems
Browsers (for SENDERS
Browsers (for SIGNERS)
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Internet Explorer 6.0? or above
lternet Explorer 6.0?, Mozilla FireFox 1.0
NetSca1 7.2 (or above
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Email
Screen Resolution
Enabled Security Settings
• Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable Hmp 1.1 settings via
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## These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the ’I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.
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