23-2284ORD[NANCE NO. 23-2284
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT BETWEEN THE CITY OF DENTON AND THE DENTON
BLACK FILM FESTIVAL INSTITUTE, INC., FOR THE PAYMENT AND USE OF HOTEL
TAX REVENUE IN SUPPORT OF THE DENTON BLACK FILM FESTIVAL; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, TEX. TAX CODE §351.101(a) authorizes the CITY to use revenue from its
municipal hotel occupancy tax to promote tourism and the convention and hotel industry by
advertising and conducting solicitations and promotional programs to attract tourists and convention
delegates or registrants to the municipality or its vicinity; and
WHEREAS, TEX. TAX CODE §35 1.101 (c) authorizes the CITY to contract with independent
entities, for programs and activities of the type funded with revenue from the municipal hotel
occupancy tax; and
WHEREAS, the agreements and amounts have been reviewed and approved by the
Community Partnership Committee and the City Council deems use of the funds are in the public
interest; NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The City Manager, or designee, is hereby authorized to execute an
agreement between the City of Denton and the Denton Black Film Festival Institute, Inc. for the
payment and use of hotel tax revenue, under the terms and conditions contained in the
agreement, a copy of which is attached hereto and made a part hereof.
SECTION 2. This Ordinance shall become effective immediately upon its passage and
approval.
S e C O n d eT;y 1rIfX: : :E:i=p P r 0 v&th: : LO r $inZ : a S Irrl; aERr diE :: = : pa:: = (;rove dI :
the following vote d - A :
Aye Nay Abstain Absent
Mayor Gerard Hudspeth: /
Vicki Byrd, District 1 :/
,/Brian Beck. District 2:
Paul Meltzer. District 3 :IZ
L/
,/
Joe Holland. District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
PASSED AND APPROVED this the Ill- day of D,c,r,br . 2023.
ATTEST:
JESUS SALAZAR, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
MACK REINWAND. CITY ATTORNEY
Way,b'*dtV9-3nUB
Susan Keller mB:::B''’
r\ T r Me:20MIfa+4:;at Hi
Page 2 of 2
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AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON BLACK FILM
FESTIVAL INSTITUTE, INC. PROGRAM YEAR 2024) PROVIDING FOR THE
PAY&nNT AND USE OF HOTEL TAX REVENUE
THIS AGREEMENT made between the City of Denton, Texas, a municipal corporation
(the “CITY”), and the DENTON BLACK FILM FESTIVAL INSTITUTE, INC., a legal entity
incorporated under the laws of the State of Texas (the “DENTON BLACK FILM FESTIVAL
INSTITUTE”).
WHEREAS, TEX. TAX CODE §351.002 authorizes CITY to levy by ordinance a municipal
hotel occupancy tax (“hotel tax”) not exceeding seven percent (7%) of the consideration paid by a
hotel occupant; and
WHEREAS, by ordinance, CITY has provided for the assessment and collection of a
municipal hotel occupancy tax in the City of Denton of seven percent (7%); and
WHEREAS, TEX. TAX CODE §351.101(a) authorizes CITY to use revenue from its
municipal hotel occupancy tax to promote tourism and the convention and hotel industry by
advertising and conducting solicitations and promotional programs to attract tourists and convention
delegates or registrants to the municipality or its vicinity; and
WHEREAS, DENTON BLACK FILM FESTIVAL INSTITUTE is well equipped to
perform those activities; and
WHEREAS, TEX. TAX CODE §351.101(c) authorizes CITY to delegate by contract with
DENTON BLACK FILM FESTIVAL INSTITUTE, as an independent entity, the management
and supervision of programs and activities of the type described hereinabove funded with revenue
from the municipal hotel occupancy tax;
NOW, THEREFORE, in consideration of the performance of the mutual covenants and
promises contained herein, CITY and DENTON BLACK FILM FESTIVAL INSTITUTE agree,
and contract as follows:
I. HOTEL TAX REVENUE PAYMENT
1.1 Consideration. For and in consideration of the activities to be performed by DENTON
BLACK FILM FESTIVAL INSTITUTE under this Agreement, CITY agrees to pay to DENTON
BLACK FILM FESTIVAL INSTITUTE a portion of the hotel tax revenue collected by CITY at
the rates and in the manner specified herein (such payments by CITY to DENTON BLACK FILM
FESTIVAL INSTITUTE sometimes herein referred to as the “agreed payments” or “hotel tax
funds”)
1.2 Amount of Payments.
(a)
rnearllrlgs:
As used in this Agreement, the following terms shall have the following specific
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(i) The term “hotel tax revenue” shall mean the gross monies collected and
received by CITY as municipal hotel occupancy tax at the rate of seven percent (7%) of
the price paid for a room in a hotel, pursuant to Texas Tax Code §351.002 and City
Ordinance. Hotel tax revenue will include penalty and interest related to the late
payments of the tax revenue by the taxpayer.
(ii) The term “Collection period” will mean the collection period for CITY’s
fiscal year. It will include hotel tax revenue due to CITY for the relevant fiscal year and
collected through the 22nd day of the month following the close of the relevant fiscal year.
(iii) The term “base payment amount” shall mean a net amount of money equal
to the total hotel tax revenue collected by CITY during any relevant period of time Q.e. ,
fiscal year or fiscal quarter), less: (1) attorney and auditing costs incurred during such
period for costs of collection or auditing of hotel taxpayers (attorney and auditing costs
include fees paid to attorneys or agents not in the regular employ of CITY for which
attorneys or agents effect compliance or collection of the hotel tax from taxpayers); and (2)
court costs and other expenses incurred in litigation against, or auditing of, such taxpayers.
(iv) The term “contract quarter” shall refer to any quarter of the calendar year in
which this Agreement is in force. Contract quarters will end on March 31st, June 30th,
September 30th, and December 3 lst of each contract year.
(b) in return for satisfactory performance of the activities set forth in this Agreement
and all attachments hereto, CITY shall pay to DENTON BLACK FILM FESTIVAL
INSTITUTE an amount of money in each contract year equal to the lesser amount of One and
Fifty-Two Hundredths percent (1.52%) of the annual base payment amount, or the fixed contract
amount of Fifty-One Thousand Five Hundred Dollars ($51,500). This amount will be paid in one
lump sum after the 25th of January 2024. If CITY’s Chief Financial Officer determines that hotel
tax receipts to the CITY are not meeting the anticipated budget projection, CITY may reduce
DENTON BLACK FILM FESTIVAL INSTITUTE’s current budget at any time during the
contract period. Payment is subject to refund of any unused or improperly expended funds from
the prior contract period, and CITY’s timely receipt of the required quarterly reports.
1.3 Dates of Payments.
(a) The term “payments” shall mean payments by CITY to DENTON BLACK FILM
FESTIVAL INSTITUTE of those amounts specified in Section 1.2, above, as determined by the
hotel tax revenue collected.
(b) Each quarterly payment shall be paid upon receipt of the required reports and after the
25th day following the last day of the contract quarter. If any quarterly financial report is not
received within thirty (30) days of the end of the applicable contract quarter, the recipient may be
held in breach of this Agreement. CITY may withhold the quarterly payment(s) until the appropriate
reports are received and approved, which approval shall not be unreasonably withheld.
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1.4 Other limitations regarding consideration.
(a) The funding of this project in no way commits CITY to future funding of this program
beyond the current contract period. Any future funding is solely the responsibility of DENTON
BLACK FILM FESTIVAL INSTITUTE
(b) it is expressly understood that this contract in no way obligates the General Fund or any
other monies or credits of CITY.
(c) CITY may withhold further allocations if CITY determines that DENTON BLACK
FILM FESTIVAL INSTITUTE’s expenditures deviate materially from their approved budget.
II. USE OF HOTEL TAX REVENUE
2.1 Use of Funds. For and in consideration of the payment by CITY to DENTON BLACK
FILM FESTIVAL INSTITUTE of the agreed payments of hotel tax funds specified above,
DENTON BLACK FILM FESTIVAL INSTITUTE agrees to use such hotel tax funds only for
advertising and conducting solicitations and promotional programs to attract tourists and convention
delegates or registrants to the municipality or its vicinity; as well as the promotion of tourism
through the encouragement, promotion, improvement, and application of the arts, including
instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and
allied fields, painting, sculpture, photography, graphic and craft arts, motion pictures, radio,
television, tape and sound recording, and other arts related to the presentation, performance,
execution, and exhibition of these major arts forms, as authorized by TEX. TAX CODE §351.101 (a).
Funds for any calendar year which are unused by midnight December 31 st of that year shall be
refunded to CITY within thirty (30) days.
Advertising materials purchased with the hotel occupancy tax funds must be targeted to reach
audiences outside the Denton city limits. These materials include, but are not limited to, signs,
posters, postcards, newsletters, print advertising, digital marketing, billboards, radio and television.
2.2 Administrative Costs. The hotel tax funds received from the CITY by the DENTON
BLACK FILM FESTIVAL INSTITUTE may be spent for day-to-day operations, office supplies,
salaries, travel expenses, and other administrative costs allowed by TEX. TAX CODE §351.101(e),
but only if specified in DENTON BLACK FILM FESTIVAL INSTITUTE’s budget attached
hereto as Exhibit “A“ and incorporated herein for all purposes and each are directly attributable to
work on programs which promote tourism and the hotel and convention industry, and if each
promotes at least one of the six statutory purposes enumerated within TEX. TAX CODE §351.101 (a).
2.3 Specific Restrictions on Use of Funds.
(a) That portion of total administrative costs of the DENTON BLACK FILM
FESTIVAL INSTITUTE for which hotel tax funds may be used shall not exceed that portion of the
DENTON BLACK FILM FESTIVAL INSTITUTE’s administrative costs actually incurred in
conducting the activities specified in Section 2.1 above.
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(b) Hotel tax funds may not be spent for travel for a person to attend an event or conduct
an activity except where such travel is directly related to the performance of the person’s job in an
efficient and professional manner and the primary purpose of which is directly related to the
promotion of local tourism and the convention and hotel industry.
III. RECORDMEPING AND REPORTING REQUIRE&mms
3.1 Budget.
(a) DENTON BLACK FILM FESTIVAL INSTITUTE shall adhere to the budget (Exhibit
“A”) as approved by the City Council for each calendar year, for all operations of DENTON
BLACK FILM FESTIVAL INSTITUTE in which the hotel tax funds shall be used by DENTON
BLACK FILM FESTIVAL INSTITUTE. In other words, CITY may audit specifically the purpose
of each individual expenditure of hotel tax funds from the separate account relating to hotel tax.
CITY shall not pay to DENTON BLACK FILM FESTIVAL INSTITUTE any hotel tax revenues
as set forth in Section I of this contract during any program year of this Agreement unless a budget
for such respective program year has been approved in writing by the Denton City Council,
authorizing the expenditure of funds.
(b) DENTON BLACK FILM FESTIVAL INSTITUTE acknowledges that approval of
the budget exhibit “#’) by the Denton City Council creates a fiduciary duty in DENTON BLACK
FILM FESTIVAL INSTITUTE with respect to the hotel tax funds paid by CITY to DENTON
BLACK FILM FESTIVAL INSTITUTE under this Agreement. DENTON BLACK FILM
FESTIVAL INSTITUTE shall expend hotel tax funds only in the manner and for the purposes
specified in this Agreement, TEX. TAX CODE 6351.101 (a) and in the budget as approved by CITY.
(c) Upon the application or consent of DENTON BLACK FILM FESTIVAL
INSTITUTE, the City Manager or their designee may authorize minor amendments to the approved
budget as necessary to carry out the intent of this Agreement, in a manner consistent with efficient
use of public funds, and in accordance with State law. Such minor amendments may not increase
the overall funding set forth in Section 1.2(b), extend the term, or otherwise alter the performance
obligations of DENTON BLACK FILM FESTIVAL INSTITUTE, without approval of the City
Council by ordinance.
3.2 Separate Accounts. DENTON BLACK FILM FESTIVAL INSTITUTE shall maintain
any hotel tax funds paid to DENTON BLACK FILM FESTIVAL INSTITUTE by CITY in a
separate account or with segregated fund accounting, such that any reasonable person can ascertain
the revenue source of any given expenditure.
3.3 Financial Records. DENTON BLACK FILM FESTIVAL INSTITUTE shall maintain
complete and accurate financial records of each expenditure of the hotel tax funds made by
DENTON BLACK FILM FESTIVAL INSTITUTE. These funds are required to be classified as
restricted funds for audited financial purposes, and may not be used for contracted services,
including, but not limited to, auditing fees or attorney fees. Upon reasonable advance written
request of the Denton City Council, the City Manager or their designee, or any other person,
DENTON BLACK FILM FESTIVAL INSTITUTE shall make such financial records available for
inspection and review by the party making the request. DENTON BLACK FILM FESTIVAL
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INSTITUTE understands and accepts that all such financial records, and any other records relating
to this Agreement shall be subject to the Texas Public Information Act, TEX. Gov’T CODE, ch. 552,
as hereafter amended.
3.4 Quarterly Reports. After initial receipt of hotel tax funds, and within thirty (30) days
after the end of every quarter thereafter, until all funds have been expended and reported to CITY,
DENTON BLACK FILM FESTIVAL iNSTITUTE shall furnish to CITY: (1) a completed
financial report, (2) a list of the expenditures or copies of the invoices or receipts made with regard
to hotel tax funds pursuant to TEX. TAX CODE §351.101 (c), social media and/or digital marketing
expenditures require invoices to be provided and shall include performance measures, and (3) a
copy of all financial records (e.g., copies of front and back cleared checks or bank statements, and
other relevant documentation). Both the financial and expenditure reports will be in a form either
determined or approved by the City Manager or their designee. DENTON BLACK FILM
FESTIVAL INSTITUTE shall respond promptly to any request from the City Manager of CITY, or
their designee, for additional information relating to the activities performed under this Agreement.
3.5 Notice of Meetings. DENTON BLACK FILM FESTIVAL INSTITUTE shall give the
City Manager of CITY, or their designee, reasonable advance written notice of the time and place of
all meetings of DENTON BLACK FILM FESTIVAL INSTITUTE ’s Board of Directors, as well
as any other meeting of any constituency of DENTON BLACK FILM FESTIVAL INSTITUTE,
at which this Agreement or any matter subject to this Agreement shall be considered.
IV. TERM AND TERMINATION
4.1 Term. The term of this Agreement shall commence on January 1, 2024 and terminate at
midnight on January 31, 2025. However, the program period shall commence on January 1, 2024,
and terminate at midnight on December 31, 2024. Only those expenditures authorized by Chapter
351 of the Texas Tax Code and the program guidelines, which are actually incurred during the
program period, for events and activities taking place within the program period, are eligible for
funding under this Agreement, and any ineligible expenditures or unspent funds shall be forfeited to
CITY upon termination of this Agreement.
4.2 Termination Without Cause.
(a) This Agreement may be terminated by either party, with or without cause, by giving
the other party sixty (60) days advance written notice.
(b) in the event this contract is terminated by either party pursuant to Section 4.2(a),
CITY agrees to reimburse DENTON BLACK FILM FESTIVAL INSTITUTE for any
contractual obligations of DENTON BLACK FILM FESTIVAL INSTITUTE undertaken by
DENTON BLACK FILM FESTIVAL INSTITUTE in satisfactory performance of those
activities specified in Sections 2.1 and 2.2 above, and that were approved by the Council through
the budget, as noted in Section 3.1. This reimbursement is conditioned upon such contractual
obligations having been incurred and entered into in the good faith performance of those services
contemplated in Sections 2.1 and 2.2 above, and further conditioned upon such contractual
obligations having a term not exceeding the full term of this Agreement. Notwithstanding any
provision hereof to the contrary, the obligation of CITY to reimburse DENTON BLACK FILM
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FESTIVAL INSTITUTE, or to assume the performance of any contractual obligations of
DENTON BLACK FILM FESTIVAL INSTITUTE, for or under any contract entered into by
DENTON BLACK FILM FESTIVAL INSTITUTE as contemplated herein, shall not exceed 66
2/3% of the current payment.
(c) Further, upon termination pursuant to Section 4.2(a), DENTON BLACK FILM
FESTIVAL INSTITUTE will provide CITY: 1) within ten (10) business days from the
termination notification, a short-term budget of probable expenditures for the remaining sixty
(60) day period between termination notification and contract termination. This budget will be
presented to Council for approval within ten (10) business days after receipt by CITY. If formal
approval is not given within ten (10) business days, and the budget does not contain any
expenditures that would be prohibited by the Texas Tax Code, and is within the current
contractual period approved budget; the budget will be considered approved; 2) within thirty (30)
days, a full accounting of all expenditures not previously audited by CITY; 3) within five (5)
business days of a request from CITY, a listing of expenditures that have occurred since the last
required reporting period; 4) a final accounting of all expenditures and tax funds on the day of
termination. DENTON BLACK FILM FESTIVAL INSTITUTE will be obligated to return any
unused funds, or funds determined to be used improperly. Any use of remaining funds by
DENTON BLACK FILM FESTIVAL INSTITUTE after notification of termination is
conditioned upon such contractual obligations having been incurred and entered into in the good
faith performance of those services contemplated in Section 2.1 and 2.2 above, and further
conditioned upon such contractual obligations having a term not exceeding the full term of this
Agreement.
4.3 Automatic Termination. This Agreement shall automatically terminate upon the
occurrence of any of the following events :
(a) The termination of the legal existence of DENTON BLACK FILM FESTIVAL
INSTITUTE;
(b) The insolvency of DENTON BLACK FILM FESTIVAL INSTITUTE, the filing of a
petition in bankruptcy, either voluntarily or involuntarily, or an assignment by DENTON BLACK
FILM FESTIVAL INSTITUTE for the benefit of creditors;
(c) The continuation of a breach of any of the terms or conditions of this Agreement by
either CITY or DENTON BLACK FILM FESTIVAL INSTITUTE for more than thirty (30) days
after written notice of such breach is given to the breaching party by the other party; or
(d) The failure of DENTON BLACK FILM FESTIVAL INSTITUTE to submit a
financial quarterly report which complies with the reporting procedures required herein and
generally accepted accounting principles prior to the beginning of the next contract term, or
quarterly as required by Section 1.3 hereof.
4.4 Right to Immediate Termination Upon Litigation. Notwithstanding any other provision
of this Agreement, to mitigate damages and to preserve evidence and issues for judicial
determination, either party shall have the right to terminate this Agreement upon immediate notice
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to the other party in the event that any person has instituted litigation concerning the activities of the
non-terminating party, and the terminating party reasonably believes that such activities are required
or prohibited under this Agreement.
4.5 in the event that this Agreement is terminated pursuant to Sections 4.3 or 4.4, DENTON
BLACK FILM FESTIVAL INSTITUTE agrees to refund any and all unused funds, or funds
determined by CITY to have been used improperly, within thirty (30) days after termination of
this Agreement.
GENERAI I PROVISIONS
5.1 Subcontract for Performance of Services. Nothing in this Agreement shall prohibit, nor
be construed to prohibit, the agreement by DENTON BLACK FILM FESTIVAL INSTITUTE
with another private entity, person, or organization for the performance of those services described
in Section 2.1 above. In the event that DENTON BLACK FILM FESTIVAL INSTITUTE enters
into any arrangement, contractual or otherwise, with such other entity, person or organization,
DENTON BLACK FILM FESTIVAL INSTITUTE shall cause such other entity, person, or
organization to adhere to, conform to, and be subject to all provisions, terms, and conditions of this
Agreement and to TEX. TAX CODE ch. 351, including reporting requirements, separate funds
maintenance, and limitations and prohibitions pertaining to expenditure of the agreed payments and
hotel tax funds.
5.2 Independent Contractor. DENTON BLACK FILM FESTIVAL INSTITUTE shall
operate as an independent contractor as to all services to be performed under this Agreement and
not as an officer, agent, servant, or employee of CITY. DENTON BLACK FILM FESTIVAL
INSTITUTE shall have exclusive control of its operations and performance of services hereunder,
and such persons, entities, or organizations performing the same, and DENTON BLACK FILM
FESTIVAL INSTITUTE shall be solely responsible for the acts and omissions of its directors,
officers, employees, agents, and subcontractors. DENTON BLACK FILM FESTIVAL
INSTITUTE shall not be considered a partner or joint venturer with CITY, nor shall DENTON
BLACK FILM FESTIVAL INSTITUTE be considered, nor in any manner hold itself out as, an
agent or official representative of CITY.
5.3 Indemnification. DENTON BLACK FILM FESTIVAL INSTITUTE AGREES TO
INDEMNIFY, HOLD HARMLESS. AND DEFEND CITY, ITS OFFICERS. AGENTS. AND
EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS OR SUITS FOR
INJURIES, DAMAGE, LOSS. OR LIABILITY OF WHATEVER KIND OR CHARACTER.
ARISING OUT OF OR IN CONNECTION WITH THE PERFORMANCE BY DENTON
BLACK FILM FESTIVAL INSTITUTE OF THOSE SERVICES CONTEMPLATED BY
THIS AGREEMENT, INCLUDING ALL SUCH CLAIMS OR CAUSES OF ACTION
BASED UPON COMMON, CONSTITUTIONAL OR STATUTORY LAW. OR BASED, IN
WHOLE OR IN PART, UPON ALLEGATIONS OF NEGLIGENT OR INTENTIONAL
ACTS OFDENTON BLACK FILM FESTIVAL INSTITUTE . ITS OFFICERS.
EMPLOYEES, AGENTS, SUBCONTRACTORS, LICENSEES AND INVITEES, OR ANY
FEES, FINES OR PENALTIES ASSESSED AGAINST CITY DUE TO MISUSE OF FUNDS
BY THE ORGANIZATION.
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5.4 Assignment. DENTON BLACK FILM FESTIVAL INSTITUTE shall not assign this
Agreement without first obtaining the written consent of CITY.
5.5 Notice. Any notice required to be given under this Agreement or any statute, ordinance, or
regulation, shall be effective when given in writing and deposited in the United States mail, certified
mail, return receipt requested, or by hand-delivery, addressed to the respective parties as follows:
CITY DENTON BLACK
INSTITUTE
President
DENTON BLACK
INSTITUTE, INC.
P.O. Box 1217
Denton, Texas 76202
FILM
FILM
FESTIVAL
City Manager
CITY OF DENTON
215 E. McKinney
Denton, TX 76201
FESTIVAL
5.6 Inurement. This Agreement and each provision hereof, and each and every right, duty,
obligation, and liability set forth herein shall be binding upon and inure to the benefit and obligation
of CITY and DENTON BLACK FILM FESTIVAL INSTITUTE and their respective successors
and assigns.
5.7 Application of Laws. All terms, conditions, and provisions of this Agreement are subject
to all applicable federal laws, state laws, the Charter of CITY of Denton, all ordinances passed
pursuant thereto, and all judicial determinations relative thereto.
5.8 Exclusive Agreement. This Agreement contains the entire understanding and constitutes
the entire agreement between the parties hereto concerning the subject matter contained herein.
There are no representations, agreements, arrangements, or understandings, oral or written, express
or implied, between or among the parties hereto, relating to the subject matter of this Agreement,
which are not fully expressed herein. The terms and conditions of this Agreement shall prevail,
notwithstanding any variance in this Agreement aom the terms and conditions of any other
document relating to this transaction or these transactions.
5.9 Duplicate Originals. This Agreement may be executed in duplicate originals.
5.10 Headings. The headings and subheadings of the various sections and paragraphs of this
Agreement are inserted merely for the purpose of convenience and do not express or imply any
limitation, definition, or extension of the specific terms of the section and paragraph so designated.
5.11 Severability. If any section, subsection, paragraph, sentence, clause, phrase or word in this
Agreement, or application thereof to any person or circumstance is held invalid by any court of
competent jurisdiction, such holding shall not affect the validity of the remaining portions of this
Agreement, and the parties hereby declare they would have enacted such remaining portions despite
any such invalidity.
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5.12 Insurance. DENTON BLACK FILM FESTIVAL INSTITUTE shall, at a minimum,
provide insurance for the term of this Agreement as follows:
1.
2.
$1,000,000 Commercial General Liability or $1,000,000 Event Insurance, covering all
events taking place on City-owned property,
$500,000 Liquor/Dram Shop Liability for all events occurring on City-owned property
where alcohol will be provided or served.
CITY must be named as an additional insured on all policies (except Workers’ Compensation) and
proof of coverage shall be submitted prior to any payment made to ORGANIZATION by CITY.
EXECUTED this 12th day of December , 2023.
THE CITY OF DENTON, TEXAS
/---DocuSlgned by:
bi?I#1b Hc+q4Z::By: L$?3e0829e27u23,
SARA HENSLEY,
CITY MANAGER
DENTON BLACK FILM FESTIVAL
INSTITUTE, INC.
,,, €
Chairmari/F)ire&tor
ATTEST:
JESUS SALAZAR, CITY SECRETARY
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations and
business terms.
By,I kMS SaIA'pr
Jessica Williams
PRINTED NAMEAPPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
SIGNATURE
Chief Financial Officer
TITLE
Finance
DEPARTMENT
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Exhibit A
Denton Black Film Festival
Hotel Occupancy Tax Program
Budget 2024
Advertising
Social Media & Coops
Marketing Interns/Support
Printer Matter
Billboards
$ 11,619
6,200
$ 3,731
$ 6,000
subtota I $ 27,550
Art
Speakers & Performers &
Panelist
Sound Production & Contract
Labor
Video & sound Equip Rental & contract Labor
$ 12,000
2,300
$ 9,650
subtota I $ 23,950
$ 51,500Total Budget
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