23-2405ORDINANCE NO. 23-2405
AN ORDINANCE OF THE CITY OF DENTON, TEXAS, A TEXAS HOME-RULE MUNICIPAL
CORPORATION, AUTHORIZING THE APPROVAL OF A THIRD AMENDMENT TO A
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND RPS
INFRASTRUCTURE, INC., AMENDING THE CONTRACT APPROVED BY CITY COUNCIL
ON SEPTEMBER 18, 2018, IN THE NOT-TO-EXCEED AMOUNT OF $2,031,479.50,
AMENDED BY AMENDMENTS 1 AND 2 APPROVED BY CITY COUNCIL; SAID THIRD
AMENDMENT TO PROVIDE ENGINEERING AND DESIGN SERVICES RELATING TO THE
BONNIE BRAE PHASE 6 - WEST UNIVERSITY DRIVE (US 380) TO NORTH ELM STREET
(US 77) STREET IMPROVEMENT PROJECT FOR THE CAPITAL PROJECTS DEPARTMENT;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN
EFFECTIVE DATE (RFQ 6590-032 – PROVIDING FOR AN ADDITIONAL THIRD
AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $368,038.20, WITH THE
TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $3,137,886.70).
WHEREAS, on March 6, 2018 and June 5, 2018, the City Council approved a pre-qualified
engineer list (Ordinance 2018-331) and the professional services provider (the “Provider”),
mentioned in this ordinance is being selected as the most highly qualified on the basis of its
demonstrated competence and qualifications to perform the proposed professional services; and
WHEREAS, on September 1 8, 20 1 8, by Ordinance No. 18- 1429, the City awarded a contract
to RPS Infrastructure, Inc. in the amount of $2,03 1 ,479.50, for design services relating to the Bonnie
Brae Phase 6 - University (US 380) to Loop 288 street improvement project; and
WHEREAS, on March 26, 2019, by Ordinance No. 19-602, the City awarded a first
amendment to the contract between the City of Denton and RPS Infrastructure, Inc. in the amount of
$397,760, to provide engineering and design services relating to the Bonnie Brae Phase 6 -
University (US 380) to Loop 288 street improvement project; and
WHEREAS, on October 13, 2020, by Ordinance No. 20-1994, the City awarded a second
amendment to the contract between the City of Denton and RPS Infrastructure, Inc. in the amount of
$340,609, to provide engineering and design services relating to the Bonnie Brae Phase 6 -
University (US 380) to Loop 288 street improvement project; and
WHEREAS, this procurement was undertaken as part of the City’s governmental function;
and
WHEREAS, the additional fees under the proposed Third Amendment are fair and
reasonable and are consistent with, and not higher than, the recommended practices and fees
applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law;
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS :
SECTION 1. The Third Amendment, increasing the amount ofthe contract between the City
and RPS Infrastructure, Inc., which is on file in the office of the Purchasing Agent, in the amount of
Three Hundred Sixty-Eight Thousand Thirty-Eight and 20/100 ($368,038.20) Dollars, is hereby
approved and the expenditure of funds therefor is hereby authorized in accordance with said
amendment which shall be attached hereto. The total contract amount increases to $3,137,886.70.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
s e c o n d erb: rr1 % : : : 3 : :p r odin= : o rd F: : ::: s r:iTs ::d hE : = : i as se VIi Bill :ed bye
following vote [3 - L] :
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:-L
,/
/
/
L/
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Vicki Byrd, District 1 :
Brian Beck, District 2:
Paul Meltzer, District 3 :
Joe Holland, District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:L/
PASSED AND APPROVED this the 1 IIb day of Dec ew,bd 2023
#,##==OR
ATTEST:
JESUS SALAZAR, CITY SECRETARY
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APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by Marcella Lunn
DN: dc=com, dc=cityofdenton,
dc=codad, ou=Department Users
and Groups, ou=General
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BY
cn=Marcella Lunn.
email=Marcella.Lunn@cityofdent
ort.corrt
Date: 2023.1 2.05 1 1 :20:00 -06'00'
DocuSign Envelope ID: 452959E9-1 1 DC-4562-81A8-BOFE7A744721
DE]qTON
Docusign City Council Transmitta I Coversheet
6590–032
Bonnie Brae Ph 6 DesIgn Amendment #3
1 1 cab1 e
PSA
File Name
Purchasing Contact C orl PQwer
City Council Target Date DECEMBER 12’ 2023
Piggy Back Option
Contract Expiration
Ordinance
Not APP
N/A
23-2405
DocuSign Envelope ID: 452959E9-1 1 DC-4562-81A8-BOFE7A744721
THIRD AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND RPS INFRASTRUCTURE, INC.
FILE 6590-032
THE STATE OF TEXAS §
§COUNTY OF DENTON
THIS THIRD AMENDMENT TO CONTRACT 6590-032 (“Amendment”) by and
between the City of Denton, Texas (“City”) and RPS Infrastructure, Inc. (“Consultant“); to
that certain contract executed on September 18, 2018, in the original not-to-exceed amount
of $2,031,479.50 (the “Original Agreement”); amended on March 26, 2019, in the
additional amount of $397,760 aggregating a not-to-exceed amount of $2,429,239.50 (the
“First Amendment”); amended on October 13, 2020, in the additional amount of $340,609
aggregating a not-to-exceed amount of $2,769,848.50 (the “Second Amendment”)
(collectively, the Original Agreement, the First Amendment, and the Second Amendment
are the “Agreement”) for services related to professional engineering services for the
preparation of construction plans and construction phase services associated with Bonnie
Brae Phase 6 Reconstruction from US 380 to Loop 288 in Denton County;
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount of $368,038.20 with this Amendment for an aggregate not-to-exceed
of $3,137,886.70.
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1.The additional services described in Exhibit “A“ of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Bonnie Brae Phase 6 Reconstruction from US 380 to Loop 288 in Denton
County, are hereby authorized to be performed by Consultant. For and in
consideration of the additional services to be performed by Consultant, the Owner
agrees to pay, based on the cost estimate detail attached as Exhibit “A“ to this
Amendment, a total fee, including reimbursement for non-labor expenses an
amount not to exceed $368,038.20.
6590-032 PSA – Amendment #3 Page 1 of 2
DocuSign Envelope ID: 452959E9-1 1 DC-+562-81A8-BOFE7A744721
2. This Amendment modifies the Agreement amount to provide an additional
$368,038.20 for the additional services with a revised aggregate not to exceed total
of $3,137,886.70.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date 12/12/2023
“CONSULTANT”
RPS INFRASTRUCTURE, INC.
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
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TIIS,CITY MANAGER
APPROVED AS TO LEGAL FORM:
MACK RErNWAND, CITY
ATTORNEY
ATTEST:
JESUS SALAZAR, CITY SECRETARY
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THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
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PRINTED NAME
Director of Capita1 Projects
TITLE
Caplta1 Projects
DEPARTMENT
6590-032 PSA – Amendment #3 Page 2 of 2
DocuSign Envelope ID: 452959E9- 11 DC-4562-81A8-BOFE7A744721
Exhibit A
581 0 Tennyson Parkway, Suite 280, PIano, Texas 75024
T 972 202 4242 D 972 202 4248 w rpsgroup.com
November 2, 2023
Mr. Jesus Perez
Project Manager – Capital Projects
40 1 N. Elm Street
Denton, Texas 76201
Re: Bonnie Brae Street Phase 6 Reconstruction - Amendment 3
Dear Mr. Perez,
Thank you for the opportunity to submit RPS Infrastructure’s proposal for Amendment 3 to contract 6590-
032: professional engineering services for the proposed Bonnie Brae Phase 6 project in Denton County. The
proposal includes a scope of work and detailed estimate including labor and direct expenses. The fee estimate
is based on the following information:
Project Understanding
The project is generally described as professional engineering services during the bidding and construction of
Bonnie Brae Street between US 380 (University Drive) and US 77 (Elm Street). The scope also includes ROW
/ Easement Exhibits, Utilities Coordination, and ROW Acquisition Support during the Bid and Construction
Phases
The project will be based on standard industry practice following procedures in accordance with City of
Denton Transportation Criteria Manual, City of Denton Drainage Criteria Manual, TxDOT Roadway Design
Manual, TxDOT Hydraulic Design Manual, Texas Manual on Uniform Traffic Control Devices, and Federal,
State, and Local laws that apply.
Project Team
• Senior Project Manager – Kevin Howlett, P.E.
• QA / QC Manager – Lynn Pipkin, P.E.
• Senior Project Engineer – Ronald Thomas, P.E.
• Project Engineer - Berenice Salaices, P.E.
• Construction Inspector – Conrad Gonzales, E.I.T.
• Design Engineer - Nicole Roeglin, E.I.T.
• Utility Coordinator – Cole Preston, P.E.
• ROW Support - Joseph Khammash
Scope of Services
A complete scope of services is included as Attachment A. The services provided by the Engineer are divided
into the following Tasks:
Base Services:
Task 13 – ROW Acquisition Exhibits Task 18 – ROW Acquisition Support
Task 14 – Utilities Coordination Task 1 9 – Bid Phase Services
DocuSign Envelope ID: 452959E9-1 IDC4562-81A8-BOFE7A7++721
Task 20 - Construction Phase Services
Basis of Estimate
The fee estimate for this proposal is based on the base services identified above. Modifications to the base
services after confirmation will be deemed additional services and will require subsequent authorization from
the City of Denton. Additional services and will be performed on an hourly fee basis in accordance with the
rates shown in the Work Breakdown Structure (Attachment C). Total fees for the project are based on the
schedule provided.
Exclusions
This scope of services does not include the following:
• Design services beyond those specifically stated in this scope.
• Direct expenses associated with additional services, if required.
• Additional services not provided herein.
• Exclusions listed in the Scope of Services (Attachment A).
These services, if required, and upon agreement from the City of Denton, will be performed as an additional
service.
Project Schedule
A Project Schedule has been provided in Attachment B.
Summary of Cost
The summary of cost for each base service is shown in the table below. The total for providing base services is
$368,038.20.
Base and Special Services:
Task
Task 13 – ROW Acquisition Support - GAI
Task 14 – Utilities Coordination - KCI
Task 18 – ROW Acquisition Support - HDR
Task 1 9 – Bid Phase Services - RPS
Task 20 – Construction Phase Services - RPS
Direct Expenses
Method of Compensation
Hourly / Unit Cost
Hourly / Unit Cost
Hourly / Unit Cost
Hourlym
Cost
Amount
$28,750.00
$64,662.20
$50,600.00
$26,540.00
$ 1 80, 1 70.00
$ 1 7,3 1 6.00
A detailed cost breakdown per base service is provided in the Work Breakdown Structure (Attachment C).
DocuSign Envelope ID: 452959E9-1 1 DC-4562-81A8-BOFE7A74472 1
fPS:*
The hourly rates for labor classifications used to perform engineering services on a time and material basis as
well as any additional services are shown in Attachment C.
Except as noted on the attached, all invoices will be prepared monthly and are due and payable within 30 days
of receipt. Once the final deliverables are submitted for final review, the project will be considered complete
and invoiced accordingly.
In closing, we appreciate the opportunity to provide this proposal. Please feel free to call our Project Manager,
Kevin Howlett, P.E., at 972-202-4248 if you have any questions.
Sincerely,
Brent Christian, P.E
Executive Director, Infrastructure
DocuSign Envelope ID: 452959E9-1 IDC4562-81A8-BOFE7A744721
ATTACHMENT “A“
Amendment 3
Scope of Services for Bonnie Brae Phase 6 reconstruction bid and construction phase
services
The scope set forth defines the work to be performed by the ENGINEER in completing the
project. Both the CITY and ENGINEER have attempted to clearly define the work to be
performed and address the needs of the Project. Under this scope, “ENGINEER” is
expanded to include sub-consultants, including surveyor, employed or contracted by the
ENGINEER.
GENERAL OVERVIEW
RPS Infrastructure, Inc,, (ENGINEER) has been contracted by the City of Denton (CITY) to
provide the bid phase and construction phase services for Bonnie Brae Phase 6. This scope
includes additional ROW exhibits, Utility Coordination, and ROW acquisition support.
For this amendment, the ENGINEER shall provide bid phase services and construction
phase services for Bonnie Brae Phase 6 reconstruction from US 380 to US 77.
WORK TO BE PERFORMED
Task 13
Task 14
Task 18
Task 19
Task 20.
ROW Acquisition Exhibits
Utilities Coordination
ROW Acquisition Support
Bid Phase Services
Construction Phase Services
Page 1 of 6
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TASK 13. ROW Acquisition Exhibits.
ENGINEER will support and perform activities related to ROW and easements as outlined
below, per scoping direction and guidance from the CITY’s Project Manager
•Prepare a metes and bounds description of the proposed ROW take. A “drawing”
exhibit with the focus being on the proposed ROW take will accompany the metes
and bounds descriptions. The metes and bounds descriptions along with the drawing
exhibits will be signed and sealed. No platting or re-platting is scoped for any
properties for ROW takes.
TASK 14. Utilities Coordination.
See attached proposal from KCI
TASK 18. ROW Acquisition Support.
• ENGINEER shall provide engineering professional services as described below:
As a sub consultant:
•HDR will coordinate with City Real Estate Staff to determine each condemnation case’s
ability to be closed and resume sending monthly reports to all City and TxDOT staff
regarding the status of each open condemnation case.
• When a condemnation case closes, HDR will follow up with the City’s real estate
department to request copies of final judgements and coordinate with the title company to
issue the title insurance policies to the city for each parcel.
• Upon the issuance of a title policy, HDR will gather all relevant documentation required
by TxDOT and fill out the LPA Tabulation of costs sheet for each parcel eligible for
reimbursement under the AFA
• HDR will complete a QC check of the Tabulation form and provide to City for review and
execution.
• HDR will enter all relevant information into the TxDOTConnect System and forward allreimbursement items to the TxDOT Dallas District
•HDR will generate and monitor each reimbursement payment in the TxDOTConnect
System to ensure that the proper amount is reimbursed and processed in a timely
manner to expedite funds back to the City
•HDR will provide links to City staff for file turnover for all relevant documentation
associated with the real property purchase and the TxDOT reimbursement.
• HDR will make its personnel available for any relocation appeals or city meetings to
discuss any real property questions or discussions associated with the project
Any additional work for HDR authorized by the City outside of the original scope would be
billed at the following rates, with an approved estimated hours for each defined role below:
Role
Accountant
Project Principal
Proposed Hourly Rate
$135.00
$350.00
Page 2 of 6
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Project Manager
Real Estate Agent
$250.00
$200.00
TASK 19. BID PHASE SERVICES.
ENGINEER will support the bid phase of the project as follows.
•
•
The ENGINEER will assemble the bid Package in accordance with CITY
requirements.
The ENGINEER will provide technical assistance with questions from contractors
and plan revisions as needed. Addenda shall be prepared and issued for the
contract documents if necessary.
•
•
•
Attend one pre-bid conference in support of the CITY.
The ENGINEER will prepare a comparison of bid tabs submitted by contractors (up
to 6 bids)
ENGINEER will check contractor references and prepare letter of recommendation of
award .
ASSUMPTIONS
• The project will be bid only once and awarded to one contractor.
• Cost for publications and Notice To Bidders shall be paid for by the CITY.
DELIVERABLES
A. Plan Revisions (if required)
B. Letter of Recommendation
TASK 20. CONSTRUCTION PHASE SERVICES.
ENGINEER will support the construction phase of the project as follows.
20.1 Construction Support shall include:
•The ENGINEER shall register the project with Texas Department of Licensing and
Regulation (TDLFR). The ENGINEER shall provide a 3rd party review of the Plans and
inspection of constructed facilities from a Registered Accessibility Specialist for all
the pedestrian elements and their compliance with 2012 Texas Accessibility
Standards (TAS).
•The ENGINEER shall make revisions to final plans to address TDLR review
comments.
• The ENGINEER shall attend the preconstruction conference in support of the CITY.
• The ENGINEER shall provide a Roadway Construction Inspector on an as-needed
basis as determined by the CITY.
Page 3 of 6
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•The ENGINEER shall visit the project site twice (2) per month as construction
proceeds to observe and report on progress. ENGINEER shall create meeting
agenda and record meeting minutes for each meeting.
•The ENGINEER shall review shop drawings, samples and other submittals submitted
by the contractor for general conformance with the design concepts and general
compliance with the requirements of the contract for construction. Such review shall
not relieve the Contractor from its responsibility for performance in accordance with
the contract for construction, nor is such review a guarantee that the work covered
by the shop drawings, samples and submittals is free of errors, inconsistencies or
omissions. The ENGINEER shall log and track all shop drawings, samples and other
submittals.
•As requested by the CITY, the ENGINEER shall provide necessary interpretations
and clarifications of contract documents(RFI’s), review change orders, and make
recommendations as to the acceptability of the work.
•
•
•
The ENGINEER shall make investigations into contractor requests for deviation from
plans or specifications as approved by CITY.
The ENGINEER shall provide a 3rd party inspection of all the pedestrian facilities
constructed on the project by a Registered Accessibility Specialist.
The ENGINEER shall attend the “Final” project walk through and assist with
preparation of final punch list.
• The ENGINEER shall assist the City in Meeting with Affected Property Owners
during construction on an as-needed basis.
20.2 Record Drawings
The ENGINEER shall prepare record drawings from information provided by the CITY
depicting any changes made to the Final Drawings during construction. The following
information shall be provided by the CITY:
o As-Built Survey
o Red-Line Markups from the Contractor
o Red-Line Markups from City Inspector
o Copies of Approved Change Orders
o Approved Substitutions
The ENGINEER shall modify the Final Drawings electronically and shall place a stamp
on the plans indicating that they represent Record Drawings of the project as
constructed per the redline markups from the contractor and the inspector. The stamp
shall be signed and dated by the ENGINEER and shall be placed on each plan sheet,
whether there are any revisions on the sheet or not. Each sheet shall clearly indicate all
changes which apply to that sheet by clouding and numbering, or other suitable means.
This work does not include modifications made to traffic control during construction.
ASSUMPTIONS
•2 site visits by ENGINEER per month are assumed.
Page 4 of 6
DocuSign Envelope ID: 452959E9-1 1 DC4562-81A8-BOFE7A744721
• Construction schedule is assumed at 18 months.
• 10 submittal reviews by ENGINEER are assumed.
• 10 RFI Reviews by ENGINEER are assumed.
• 5 Change Order Reviews by ENGINEER are assumed.
• Assume 10 meetings with Affected Property Owners.
• Record Drawings do not include changes to traffic control sheets.
DELIVERABLES
A. Response to Contractor’s Request for Information
B. Review of Change Orders
C. Review of shop drawings
D. Final Punch List items
E. Record Drawing
Page 5 of 6
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EXCLUSIONS:
ADDITIONAL SERVICES NOT INCLUDED IN THIS SCOPE OF SERVICES
CITY and ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above. However, ENGINEER can provide these services, if needed,
upon the CITY’s written request. Any additional amounts paid to the ENGINEER as a result
of any material change to the Scope of the Project shall be agreed upon in writing by both
parties before the services are performed. These additional services include the following:
•
•
•
•
•
•
•
•
Any noise / sound wall design.
Direct expenses associated with any additional services provided.
Stormwater Pollution Prevention Plan (SWPPP) permitting
Preparation of Environmental Information Document or an Environmental
Impact Statement.
Presence/absence suIveys for federally listed threatened/endangered species.
Preparation of a mitigation plan to compensate for impacts to waters of the
U.S
Phase 1 or Phase II Environmental Site Assessment
Any Asbestos investigations / mitigations, lead level in paint investigations /
mitigations, or other hazardous material investigations or mitigations.
•The preparation of a Section 4(D Evaluation (required for taking parkland,
recreation land, historic sites), Biological Assessment/Biological Evaluation
(associated with endangered species/habitat impacts), Section 7 Consultation
with the U.S. Fish and Wildlife Service, U.S. Coast Guard Section 9 permit, any
USACE Section 10 or Section 404 permit.
•Performing analysis or investigations proposed by contractor to correct
defective construction work.
•
•
Construction Staking, Materials Testing, or a full time Roadway Construction
Inspector.
Tree survey and/or mitigation plan to comply with the City of Denton TreeProtection Ordinance.
•Design, contract modifications, analysis that is required to comply with local,
State, or Federal guidelines that become effective after the date of this
agreement.
•Services required to resolve bid protests or re-bid the project for any reason
unless protest or re-bid is caused by actions or negligence of the engineering
professional.
•
•
Providing services or modifications to contract documents made necessary due
to site conditions being different then what they are at time of this agreement.
Providing services beyond an 30 month construction time.
Page 6 of 6
DocuSign Envelope ID: 452959E9-1 IDC4562-81A8-BOFE7A744721
Professional Services Agreementa
October 26, 2023
RPS Group
5180 Tennyson Parkway STE 280
PIano. TX 75024
Client's Authorized Representative(s): Kevin Howlett, PE, Senior Project Manager
Subject :. Bonnie Brae Phase 6 Supplemental OLA and UC Services
KCI Project Number: 802 ...
KCI Technologies, Inc. (KCI) is pleased to submit this professional services agreement (the "Proposal")
to RPS Group ("Client") for the work (the "Work") described in detail in the Scope of Services section
of this Proposal. The Work will be performed for the following:
Location: Bonnie Brae St from US380 to US77 in Denton, TX
PROJECT DESCRIPTION
Client is Requesting Scope and Fee for SUE (Sub-Surface Utility Engineering services) and UC (Utility
Coordination Services), for a proposed roadway improvements along BonnIe Brae St from US38CI to
US77 in Denton, TX KCI is providing this proposed scope of work to obtain the desired quality levels,
upgrade the existing utility mapping information and perform utility coordination services.
SCOPE OF SERVICES
This Proposal is limited exclusively to the Work as described in this Scope of Services section and anything
not expressly described shall be considered expressly excluded from the Work. KCI proposes to perform
the Work in accordance with ASCE Standards 38-22 Quality Level (QL) Standard Guidelines for the
Collection and Depiction of Existing Subsurface Utility Data, which is described as follows:
aL-A - Utility Locating (Test Holes) – KCI will utilize its in-house crews and equipment to
perform 8 Test Holes on existing utilities, exact Test Hole locations will be provided by the Client.
Test Holes will be performed using vacuum excavation equipment and will determine the depth of
the utilities from existing grade and their estimated size and material type. Excavation will include
the removal of existing pavement, base paving and soil extraction, backfill of excavated material
with compaction and paving repair with High Performance Permanent Pavement Repair QPR. KCI
will not “hot patch” the holes. If the property owner/Jurisdiction requires hot patch, this will need to
be added as EWO. While ground water, large rock and other irregularities inhibit this process, KCI
will make every effort with our standard equipment to gain a visual confirmation of the existing
utility to document its horizontal and vertical position. A survey marker will be installed directly
over each Test Hole with a minimum of three swing ties to existing features. A Test Hole sketch will
be prepared summarizing the above information. Upon completion of the Test Hole process, a KCI
Survey Crew will survey the Test Hole locations. It is assumed that all applicable permits, if
required, will be obtained by client. Complex Traffic Control (lane closures) is not included as a
part of this submission.
October 26, 2023
Page 1
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Professional Services Agreement
OL-B – Mapping ofToneable Utilities– KCI will use Geophysical Electromagnetic equipment to
interpret the presence of the existing metallic subsurface utilities within the proposed project area.
First: When an access point is available Direct Connection method will be applied to mark
utilities crossing through the Project Areas.
Second: When no access point is present or are not close to the Project Area, Induction methods
will be applied. Placing an EM transmitter box over the desired utility. These signals will be
interpreted to mark the approximate horizontal location of the existing utility.
Third: By placing an EM transmitter box on the ground in a 50’ grid pattern around the Boring
Locations in an attempt to broadcast signals to conductive utilities within the pattern will be
performed. These signals will be interpreted to mark the approximate horizontal location of the
existing metallic toneable utility.
•
The ground surface will be marked with the approximate horizontal location of the existing utilities
in accordance with APWA/ULCC Uniform Marking Standards. KCI will attempt to designate any
sanitary sewer, or non-metallic utility lines not having tracer wire placed with them by utilizing a
toneable rodder as part of the designation effort. KCI will attempt to verify storm, showing general
directions at their surface or employ the use of a rodder as necessary.
Utility Coordination with EagleRidge Energy - Provide utility accommodation coordination
including utility coordination meetings with EagleRidge Energy (ERE), communication and
coordination with ERE, and preparation of utility agreement assemblies including, but not limited to
utility agreements, joint use agreements, notice of proposed installation, and advanced funding
agreements for ERE. The UC shall:
• Perform utility coordination and liaison activities with involved utility owners, consultants, and
City of Denton to achieve timely project notifications, formal coordination meetings, conflict
analysis and resolution.
• Act as the "Responsible Party" as indicated in Chapter 2 Utility Cooperative Management
Process and Sub-process of TXDOT's ROW Utility Manual.
• Coordinate all activities with City of Denton, or the designee, to facilitate the orderly progress
and timely completion of City of Denton’s design phase.
• Coordinate a work plan to include, but not be limited to a list of the proposed meetings,
coordination activities, and related tasks to be performed, a schedule and an estimate for
completion of the related tasks. The work plan shall meet the requirements of the project and
shall be submitted to City of Denton for approval, prior to commencing work.
•Prepare and present, in collaboration with City of Denton staff, instruction and orientation
sessions, as required by City of Denton. The instruction shall facilitate the preparation of work
October 26, 2023
Page 2
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TECI INOLOGIES
orders, invoices, and other related documentation.
Professional Services Agreement
• Attend an initial project meeting and an on-site inspection, when requested by City of Denton, to
ensure familiarity with existing conditions, project requirements and prepare and submit a written
report of the meeting to City of Denton.
• Coordinate all activities with City of Denton and consultants, other vendors or representatives, as
authorized by City of Denton.
• Provide City of Denton copies of diaries, correspondence and other documentation of work
related communications between the UC, utility owners and other outside entities, when
requested by City of Denton.
•Implement a schedule of periodic meetings with each utility owner's representatives for
coordination purposes. Meetings shall commence as early as possible in the design process and
shall continue until completion of the project. Notify City of Denton a minimum of two business
days in advance of each meeting to allow City of Denton the opportunity to participate in the
meeting. Provide meeting minutes of all meetings with utility owners' representatives to City of
Denton within seven business days after completion of each meeting. Meetings shall be held as
frequently as required to manage the matters under discussion with each utility owner.
• As required, coordinate with local utilities committees (if applicable) to present a footprint of
City ofDenton's projects with represented utility owners.
• Coordinate with any other utility committees, which may include county, city or other officials, if
needed.
•Provide City of Denton and all affected utility owners a Utility Contact List for each project with
all information, to include, but may not be limited to owner's name, contact person, telephone
numbers, emergency contact number, e-mail addresses, and all pertinent information concerning
the respective affected utility facilities, including but not limited to; size, number of poles,
material, and other information which readily identifies the utilities owners' facilities.
• Advise utility owners of the general characteristics of the project and provide an illustration of
the project footprint for mark-up of the utility facility locations that occupy the project area.
•Coordinate which utilities conflict with highway construction in accordance with Texas
Administrative Code, Title 43, Part 1, Chapter 21, Subchapter C and UAR and make the utility
owner aware of the conflict by written notice. The notice shall include, but not be limited to
sufficient plans and specifications to enable the utility to reasonably determine the future
location, including depth of cover and required clearances, and survey datum.
• Assist the utility owners in the preparation of required agreements associated with the funding of
adjustments and the occupation of City/State right of way.
October 26, 2023
Page 3
DocuSign Envelope ID: 452959E9-1 1 DC-4562-81A8-BOFE7A74472 1
[ A
C 1
TECI INOLO(;IES
K Professional Services Agreement
• Assist the utility companies in the preparation of utility agreement assembly packages. All
documents shall be complete and acceptable for execution by City of Denton. NOTE:
Engineering of relocation plans relative to a particular utility agreement is not required for this
solicitation.
Determine whether or not a compensable interest exists and the utility owner's degree of
eligibility.
•Assist the utility owner with adjustment plans and a cost estimate for these adjustments. Plans
shall include the design, proposed location vertical elevations, and horizontal alignments of the
utility facility based on City ofDenton's survey data, the relationship to existing highway
facilities and the right of way line, location of existing utility facilities that may be affected by the
proposed utility facility, and as directed in the UAR and TXDOT’s ROW Utility Manual NOTE:
Engineering of relocation plans relative to a particular utility agreement is not required for this
solicitation
• Review the relocation plans to ensure compliance with UAR and to ensure that the proposal does
not conflict with highway construction.
•Submit all non-reimbursable utility adjustments through the City of Denton
•Assist the utility owner with the submission of the permit request.
• Notify City ofDenton's PM, for approval, upon determination that the utility needs to be adjusted
as part of the highway contract.
• Submit two originals, two copies, and an electronic PDF file of the Utility Agreement Assembly
Package. Each original, copy, or PDF file shall include the checklist agreement, all attachments,
and supporting documentation for submission to City of Denton with a transmittal letter
recommending approval.
• NOTE: The utility should be reimbursed eligible costs incurred within the easement limits for
replacement in kind.
• Be solely responsible for determining which utilities shall be installed by “Permit', or by
"Agreement' .
• Assist in the preparation, compilation, gathering, and collection of all required and supporting
documents to be included with the utility agreements.
• Have the UC maintain a complete set of records for all Utility Adjustment Costs, for each utility
until all final payments to the utility owners have been completed.
October 26, 2023
Page 4
DocuSign Envelope ID: 452959E9-1 1 DC4562-81A8-BOFE7A744721
====H
LA JCl
TECI INOLO(;IES
K Professional Services Agreement
Deliverables
1)
2)
3)
4)
5)
SUE QL-A Test Hole Data Sheets in PDF format
DGN and CSV file of surveyed Test Hole locations
Monthly Progress Reports
Utility Adjustment Status Reports
Updated Utility Conflict Matrix
SPECIAL PROVISIONS
1) KCI will not be responsible for damage to utilities caused by others.
2) Complex traffic control not included in this scope of services.
SERVICES TO BE PROVIDED BY THE CLIENT
• All permitting as required.
FEES AND PAYMENTS
The Schedule of fees for work defined in the scope of services is attached as exhibit A. Actual cost
of test holes will be billed by the incremental depth noted in Exhibit A. For example, if all holes are
0’ to 5’ from ground surface to top of utility, the applicable rate will be billed.
October 26, 2023
Page 5
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DocuSign Envelope ID: 452959E9-1 1 DC-+562-81A8-BOFE7A7#721
– T Professional Services AgreementKCI
TTCIINOLO(;IES
GENERAT I PROVISIONS
The attached General Provisions are specifically made a part of this Proposal. If this Proposal is accepted
by Client, then the General Provisions along with the Proposal shall constitute a complete and binding
contract between KCI and Client (the " Agreement").
Any other understandings, agreements, promises, inducements or representations are hereby void. Any
modifications to the terms and conditions of this Agreement must be made in writing and signed by both
parties hereto in order to be valid. The person executing this Agreement on behalf of the Client does
hereby warrant that he/she has full authority to do so.
If this Proposal and the General Provisions attached hereto are satisfactory and acceptable, and fully set
forth the terms of our understanding, please sign the Acceptance and return a copy to KCI’s office. This
Proposal and the General Provisions will then constitute our entire Agreement.
KCI reserves the right to terminate this contract in the event the Client, in the sole judgment of KCI, fails
to establish sufficient credit to warrant proceeding with the work. In such event, Client shall be obligated
to pay for all services rendered to date of termination, including any direct expenses, and no work will
proceed thereafter unless Client provides a retainer which KCI, in its sole discretion, shall determine to be
satisfactory for the continuation of the work.
KCI welcomes the opportunity to serve RPS Group and looks forward to working with RPS Group on
this project. The Project Principal to be assigned to the Work A Kyle Jones, P.E., and his_telephone number
is 214-808-6114.
Very truly yours,
/y Jag""",
A g.
Kyje Jones, P.E.
Senior Associate
KCI Technologies
October 26, 2023
Page 9
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Certificate Of Completion
Envelope Id: 452959E911DC45628 IA8BOFE7A74472 1
Subject: Please DocuSign: City Council Contract 6590-032 Bonnie Brae Ph 6 Design Amendment #3
Source Envelope:
Status: Completed
Document Pages: 23
Certificate Pages: 6
Signatures: 5 Envelope Originator:
Cori Power
901 B Texas Street
Denton, TX 76209
cori .power@cityofdenton .com
IP Address: 198.49.140. 104
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Initials: 1
Record Tracking
Status: Original
11/27/2023 12:34:12 PM
Holder: Cori Power
cori .power@cityofdenton . com
Location: DocuSign
Signer Events
con Power
cori .power@cityofdenton.com
Purchasing Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signature Timestamp
Sent: 11/27/2023 12:37:55 PM
Viewed: 11/27/2023 12:38:07 PM
Signed: 11/27/2023 12:38:16 PM
Completed
Using IP Address: 198.49.140.104
Lori Hewell
lori .hewell@cityofdenton.com
Sent: 11/27/2023 12:38:18 PM
Viewed: 11/27/2023 1 :40:10 PM
Signed: 11/27/2023 1 :42:14 PMPurchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
ma rcella.lunn@cityofdenton.com
Mack Reinwand City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 11/27/2023 1 :42:16 PM
Viewed: 11/27/2023 5:54:09 PM
Signed: 11/27/2023 5:54:30 PM
Signature Adoption: Pre-selected Style
Using IP Address: 47.24.80.197
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Brent Christian
Brent,christian@tetratech.com
Executive Director
Security Level: Email, Account Authentication
(None)
'Dwu81gned by:
I bud CI'ri+i-
,B23FF5F33596482
Sent: 11/27/2023 5:54:32 PM
Resent: 11/30/2023 11:16:38 AM
Viewed: 11/30/2023 11 :39:04 AM
Signed: 11/30/2023 12:08:14 PM
Signature Adoption: Pre-selected Style
Using IP Address: 209.215.195.213
Electronic Record and Signature Disclosure:
Accepted: 11/30/2023 11 :39:04 AM
ID: 2b9af8e1 -6638-4489-bb69-b2cd00227fe9
Signer Events
Trevor Crain, PMP
Trevor.Crain@cityofdenton.com
Director of Capital Projects
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Timestamp
Sent: 11/30/2023 12:08:16 PM
Viewed: 11/30/2023 12:13:23 PM
Signed: 11/30/2023 12:13:49 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Accepted: 11/30/2023 12:13:23 PM
ID: 67caf701 -45194949-a71 7-eccb7876ed43
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Completed Sent: 11/30/2023 12:13:52 PM
Viewed: 12/1 3/2023 8:09:02 AM
Signed: 12/1 3/2023 8:09:17 AM
Using IP Address: 198.49.140.10
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 12/1 3/2023 8:09:20 AM
Viewed: 12/1 3/2023 8:24:25 AM
Signed: 12/1 3/2023 8:24:29 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jesus Salazar
jesus.salazar@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 12/1 3/2023 8:24:31 AM
Resent: 12/14/2023 9:22:06 AM
Viewed : 12/1 5/2023 8:29:08 AM
Signed: 12/1 5/2023 8:30:06 AMSignature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Accepted: 12/15/2023 8:29:08 AM
ID: 365fa9db-a11a-4834-beOc-37bd6c50e817
In Person Signer Events Signature
Status
Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status
Status
Timestamp
Certified Delivery Events Timestamp
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Status Timestamp
Sent: 11/27/2023 12:38:17 PM
Carbon Copy Events
Gretna Jones
gretna.jones@cityofdenton,com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Status Timestamp
Sent: 11/30/2023 12:13:51 PM
Viewed: 12/1/2023 8:47:58 AM
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sent: 12/1 5/2023 8:30:09 AM
Jesus Perez
Jesus.Perez@cityofdenton,com
Security Level: Email, Account AuthenticatIon
(None)
Electronic Record and Signature Disclosure:
Accepted: 9/14/2023 1 :37:37 PM
ID: ada6eb6d-9a6a-4074-92d3-5fd85195f04b
Sent: 12/15/2023 8:30:10 AM
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events
Envelope Sent
Envelope Updated
Envelope Updated
Envelope Updated
Certified Delivered
Signing Complete
Completed
Status Timestamps
11/27/2023 12:37:55 PM
11/30/2023 1 1:16:37 AM
11/30/2023 1 1 :16:37 AM
11/30/2023 11:16:37 AM
12/15/2023 8:29:08 AM
12/1 5/2023 8:30:06 AM
12/1 5/2023 8:30:10 AM
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Security Checked
Security Checked
Security Checked
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Brent Christian, Trevor Crain, PMP, Jesus Salazar, Jesus Perez
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