23-2440ORDINANCE NO. 23-2440
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION. AUTHORIZING THE APPROVAL OF A SECOND AMENDMENT TO A
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND
QUORUM ARCHITECTS, INC., AMENDING THE CONTRACT APPROVED BY THE CITY
COUNCIL ON NOVEMBER 15, 2022, IN THE NOT-TO-EXCEED AMOUNT OF $663,800.00;
AMENDED BY AMENDMENT 1 APPROVED BY PURCHASING i SAID SECOND
AMENDMENT TO PROVIDE ADDITIONAL DESIGN SERVICES FOR THE SOLID WASTE
MAINTENANCE FACILITY FOR THE CAPITAL IMPROVEMENTS DEPARTMENT;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN
EFFECTIVE DATE (RFQ 7818-o04 – PROVIDING FOR AN ADDITIONAL SECOND
AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $90,000.00, WITH THE TOTAL
CONTRACT AMOUNT NOT-TO-EXCEED $771,300.00).
WHEREAS, on November 15, 2022, City Council awarded a contract to Quorum Architects,
Inc., in the amount of $663,800.00, for professional design services for the Solid Waste Fleet
Maintenance Shop for the Facilities Management Department; and
WHEREAS, on November 3, 2023, Purchasing awarded a First Amendment to Quorum
Architects, Inc., in the amount of $17,500.00, for the preparation of the downstream detention plans;
and
WHEREAS, this procurement was undertaken as part of the City’s governmental
function; and
WHEREAS, the additional fees under the proposed Second Amendment are fair and
reasonable and are consistent with, and not higher than, the recommended practices and fees
applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law;
NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The Second Amendment, increasing the amount of the contract between the
City and Quorum Architects, Inc., which is on file in the office of the Purchasing Agent, in the
amount of Ninety Thousand and 0/100 ($90,000.00) Dollars, is hereby approved, and the
expenditure of funds therefor is hereby authorized in accordance with said amendment which shall
be effective upon the execution of the amendment attached hereto. The total contract amount
increases to $771,300.00.
SECTION 2. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approye this ordinance was made by B r Faa Be=cIC
seconded by $c+K Jen Chc u. Mc Ctf . The ordinance was passed and approved by thefollowing vote A-a :
"“)
J
,/
,Z
\/
V/
J
Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck. District 2:
Paul Meltzer. District 3 :
Joe Holland. District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
PASSED AND APPROVED thi, th, q+h d,y ,f JAn\,'“'y . 2024
GERARD HUDSPETH, MAYOR
ATTEST:
JESUS SALAZAR, CITY SECRETARY n\\\iII IIII/
BY:
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by Marcella
Lunn
DN: dc=com, dc=cityofdenton,
dc=codad, ou=Department
BY: - \\t\n\LU \\\hf\ ;;iiijii:]::if""’
email=Marcella.Lunn@cityofden
ton.com
Date: 2023.12.14 17:03:03 -06'00'
DocuSign Envelope ID: 50DD08F2-03CF-tB4F-8098-C124F154F5C9
DENTON
Docusign City Council Transmittal Coversheet
7818-004
SW Fleet Malntenance shop Amendment 2
FILE
File Name
Purchasing Contact Erica Garcia
City C,,„,iI T„g,t D,t, ’ "~-"-* 9 ’ 2024
Piggy Back Option
Contract Expiration
Ordinance
Not Applicab1 e
N/A
23-2440
DocuSign Envelope ID: 50DD08F2-03CF4B4F-8098-C124F154F5C9
SECOND AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND QUORUM ARCHITECTS, INC.
PSA 7818-004
THE STATE OF TEXAS §
§COUNTY OF DENTON
THIS SECOND AMENDMENT TO CONTRACT 7818-004 (“Amendment”) by
and between the City of Denton, Texas (“City”) and Quorum Architects, Inc.
(“Consultant”); to that certain contract executed on November 15, 2022, in the original not-
to-exceed amount of $663,800 (the “Original Agreement”); amended on November 3, 2023
in the additional amount of $17,500 aggregating a not-to-exceed amount of $681,300 (the
“First Amendment”); (collectively, the Original Agreement and the First Amendment are
the “Agreement”) for services related to the design of the Solid Waste Fleet Maintenance
Shop
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $90,000 with this Amendment for an aggregate not-to-exceed
amount of $771,300; and
FURTHERMORE, the City deems it necessary to fUrther expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1.The additional services described in Exhibit “A“ of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the design service for the Solid Waste Fleet Maintenance Shop, are hereby
authorized to be performed by the Consultant. For and in consideration of the
additional services to be performed by Consultant, the City agrees to pay, based on
the cost estimate detail attached as Exhibit “A“ to this Amendment, a total fee,
including reimbursement for non-labor expenses an amount not to exceed $90,000.
2. This Amendment modifies the Agreement amount to provide an additional $90,000
for the additional services with a revised aggregate not to exceed a total of
$771 ,300.
7818-004 PSA – Amendment #2 Page 1 of 2
DocuSign Envelope ID: 50DD08F2-03CF4B4F-8098-C124F154F5C9
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronicallyoPxM}989gough their respective duly authorized representativesand officers on this date
“Consultant”
QUORUM ARCHITECTS, INC.“CITY”
DocuSlgned by:
'\l DIMM&
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
DocuSigned by:
By:l &K Ho.&AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY
ATTORNEY ATTEST:
JESUS SALAZAR, CITY
SECRETARY
By:
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
Trevor Cra1 n PM P
SIGNATURE PRINTED NAME
DIrector of Caplta1 Projects
TITLE
Caplta1 Projects
DEPARTMENT
7818-004 PSA – Amendment #2 Page 2 of 2
DocuSign Envelope ID: 50DD08F2-03CF4B4F4098-C124F154F5C9 EXHIBIT A
ARCHITECTURE ' INTERIOR DESIGN
October 05, 2023
Giovanni Pineiro-villalba
Project Manager
City of Denton
401 N Elm Street,
Denton, Texas 76201
RE:Denton Solid Waste Fleet Maintenance Facility Services
Quorum No: 22063,
City of Denton PO number 201983
Quorurn Proposal – Amendment 02 Rev. 02
Giovanni,
We are pleased to respond to your request for our proposal for additional Professional Design Services for the Solid
Waste Fleet Maintenance Facility. This is Amendment 02 which addresses the request to make the maintenance bays
conditioned and accommodate the value engineer items. Please find below a summary of scope, value engineer items,
professional fees, estimated construction cost and schedule. In addition, please find attached Alternate 01 for this
proposal which includes the professional fees and schedule alterations for the add alternate for the Lube Pit
Summary of Scope for Conditioning of the bays
Generally, to accommodate the conditioning of the maintenance bays, the roof structure over the bays would need
to be redesigned from the standing seam roof to a low slope roof with a parapet, to accommodate the multiple new
large mechanical units on top. An additional electrical room would be required to accommodate the additional
equipment. Below are some of the changes that would need to occur to accommodate the conditioning of the fleet
bays
0
0
0
0
0
0
0
0
0
0
Develop an alternate roof structure from standing seam to low slope roof in bays and change the
drainage systems
Revise and add details for changing roof design and using taller concrete tilt wall panels.
Add Fire rated electrical room with two exits to accommodate larger panels for more HVAC units.
Update finishes, roof plan, elevations, sections, floor plan (and all plan related sheets), and doors
Develop, detail, and specify rooftop screening for mechanical equipment to comply with city design
standards
Research additional IECC requirements for conditioning bays with overhead doors.
Revise and reselect mechanical equipment including additional units not yet selected. The original
make up air unit that was proposed would still be required ventilation requirements and would
temper the incoming air, Conditioning equipment would consist of multiple units being selected
Develop electrical panel modifications for additional units, resize service feeders and evaluate
impact of additional load requirements of the mechanical equipment. Include new panels, feeds,
breakers etc
Develop structural modifications to the type and size of structural roof members.
Update structural design for additional foundation, piers, beams, slab, and roof structure for revised
plan, and select larger members for support of additional rooftop mechanical units over the bays
825 W Vickery Blvd - Suite 100 ' Fort Worth, TX 76104 ' 817.738.8095 - www.qarch.com Page 1 of 3
DocuSign Envelope ID: 50DD08F2-03CFJ+B4F-8098-C124F154F5C9 EXHIBIT A
ARCHITECTURE ' INTERIOR DESIGN
Value Engineered Items
As discussed in previous conversation the City has accepted several value engineered items for the Denton Solid Waste
Fleet Facility. Below is the list of the items that the City has accepted and OAI will incorporate into the design going
forward
D9 Dozer Precautions
o Elimination of the embedded steel plates, smaller overhead door, altered / reduced building
footprint and modifications to the slab reinforcing and design
Mezzanine Removal
o Elimination of the mezzanine, stairs, decking, structural modifications to accommodate the
additional weight, and the reduction of the exterior wall height
Vestibules removal
o Includes the removal of the doors, storefront and access control for the vestibules from the bays
and from the main entrance
• Owner directed to include furr out around bays so in future city could add storefront if
wanted without large modifications
Office 103 removal & North wall to Parts Storage
o Removal of the office, associated finishes, and doors
Removal of the CNG requirements
Mechanical Unit Modifications
o Resizing of ducts, vents, make-up air unit, and removal of exhaust fans in response to removing CNG
requirements. Equipment to condition the bays were unaffected by the removal of the CNG
requirements.
Alternate 01 – Design Lube Pit Add Alternate
As requested per conversations from October 03, 2023 we have added Alternate 01 to this proposal which is used to
accommodate the additional design requirements to provide the Lube Pit as an add alternate.
To accommodate the request for an add alternate of the Lube Pit in the design of the project, two separate designs
would be required to illustrate the alternate to the contractor. Structure will be required to design two separate
structural stabs to accommodate the changes; the difference between the two designs will be affecting the grade
beam numbers, grade beam spacing, pier spacing and amount, reinforcing, etc. Mechanical would need to be required
to design two separate ventilation systems, as they would need to account for the additional volume in space and
ducting required to go into the lube pit. Electrical will be required to design two separate panel configurations, one
with the loading of the receptacles and lighting for the lube pit and one without
Due to the increase in work, we respectfully request an additional two weeks be added to the Design Development
schedule described below for the increase in design requirements and additional coordination.
825 W Vickery Blvd ' Suite 1 00 ' Fort Worth, TX 76104 ' 81 7.738.8095 ' www.qarch.com Page 2 of 3
DocuSign Envelope ID: 50DD08F2-03CFdIB4F-8098-C124F154F5C9 :XH IBIT A
ARCHITECTURE ' INTERIOR DESIGN
Professional Fees
We respectfully submit our proposal for amendment 02 in the lump sum of $75,000. This will be identified as
Amendment 02 on our invoices. In addition to the proposed amendment, we have added Alternate 01 separated from
this proposal. As described above, Alternate 01 would be an additional design fee to accommodate the additiona
design required for the Lube Pit add-alternate in the lump sum of $15,000. Below is a summary of professional fees:
Original Contract:
Amendment 01 - Downstream Detention:
Current Contract Total
$663,800
$17,500
$681,300
Executed 11/15/22
Executed 11/03/23
Proposed Amendment 02- Conditioned Bays:
Alternate 01 (if owner accepts)
Proposed New Contract Total (With Alternate 01):
$75,000
$15,000
$771,300
Dated
Dated
10/05/23
10/05/23
If both (Amendment 02 & Alternate 01) are accepted, we propose that both be processed together as Amendment
02 in the amount of $90,000.
Estimated Construction Cost & Schedule
The attached estimated construction cost is a high-level conceptual cost of the total project would be roughly
$16,350,000 which includes the conditioning of the bays, value engineer items, soft costs, contingencies, and
escalation. This estimate closely follows the proposed cost estimate that was provided by the owner in the meeting
on September 13th, 2023. Until design drawings have been created on both the conditioning of the bays and the value
engineering items, the conceptual cost of the project may not be fully reaEized.
Our original Design Development deadline was September 11th, 2023 which was put on hold on August 24th, 2023
until further notice from the city. Due to the required changes and additional work, we respectfully request that from
the date of the executed amendment, an additional three (3) weeks be added to the length of the Design Development
phase of the project. Combined with the remaining time, the design development deadline would be six (6) weeks
from the date of an executed amendment.
The attached schedule assumes an October 12th start date of this amendment which brings the Design Development
submittal date to November 21“, 2023. Internally we would be targeting a 4 to 5-week schedule to complete Design
Development if things go well. This schedule also does not include the additional 2 weeks to accommodate Alternate
01. If the owner accepts Alternate 01, our schedules will be lengthened by 2 weeks as requested
Thank you for trusting Quorum Architects, Inc. to assist you in this endeavor. Please reach out to us if there are any
questlons
Sincerely,
Quorum Architects, Inc.
DocuSlgned by:
DaBil owN&
David G. Duman, AIA
Texas registration #14305
Quorum Architects, Inc
01/09/2024
City of Denton Date
825 W Vickery Blvd - Suite 1 00 ' Fort Worth, TX 76104 ' 817.738.8095 ' www.qarch.com Page 3 of 3
[k>cuSign
Certificate Of Completion
Envelope Id: 50DD08F203CF4B4F8098C124F191F5C9
Subject: Please DocuSign: City Council Contract 7818-004 SW Fleet Maintenance Amendment 2
Source Envelope:
Status: Completed
Document Pages: 6
Certificate Pages: 6
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Signatures: 7
Initials: 1
Envelope Originator:
Erica Garcia
901B Texas Street
Denton, TX 76209
erica.garcia@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
12/12/2023 10:01 :08 AM
Holder: Erica Garcia
erica.garcia@cityofdenton.com
Location: DocuSign
Signer Events
Erica Garcia
erica.garcia@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
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Sent: 12/1 2/2023 10:09:07 AM
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Completed
Using IP Address: 198.49.140.104
Lori Hewell
lori .hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
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Sent: 12/12/2023 10:11 :33 AM
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Marcella Lunn
marcella.lunn@cityofdenton.com
Mack Reinwand City Attorney
City of Denton
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'DocuSigned by:
IALar[LLhtBhh
.4B07083 1 B4AA438
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David Duman
davidd@qarch.com
Principal, Vice President
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Trevor Crain, PMP
Trevor.Crain@cityofdenton.com
Director of Capital Projects
City of Denton
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
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Sara Hensley
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City Manager
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Jesus Salazar
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City of Denton
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Gio Pineiro-Villalba
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: David Duman, Trevor Crain, PMP, Jesus Salazar, Gio Pineiro-Villalba
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