24-174ORDINANCE NO. 24- 174
AN ORDINANCE OF THE CITY OF DENTON ORDERING AN ELECTION FOR PLACE 5.
PLACE 6, AND MAYOR TO PLACE 7 TO BE HELD ON MAY 4, 2024, AND IF REQUIRED,
A RUNOFF ELECTION TO BE HELD ON IUNE 15, 2024; PRESCRIBING THE TIME,
MANNER, AND CONDUCT OF THE ELECTION IN ACCORDANCE WITH A JOINT
ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES WITH THE
ELECTIONS ADMINISTRATOR OF DENTON COUNTY; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Article II, Section 2.01 (a) of the Denton City Charter provides, that the city
council shall have seven (7) members, six (6) councilpersons and a mayor...Each councilperson
shall be elected to and occupy a place on the council, such places being numbered one (1 ), two (2),
three (3), four (4), five (5) and six (6). The mayor’s position on the council shall be place seven
(7)
WHEREAS, in accordance with Article II, Section 2.01 (b) of the Denton City Charter, two
(2) members of the council and the mayor shall be elected by the qualified voters of the entire city,
commonly known as at large. One (1) at large member, place five (5), shall be a resident of district
one (1) or two (2), and one (1) at large member, place six (6), shall be a resident of district three
(3) or four (4).
WHEREAS, the two-year term for Place 5, Place 6 and Place 7 for Mayor are due for a
regular election to be held in accordance with the Denton City Charter on a uniform election date
as defined in the Texas Election Code. NOW THEREFORE;
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. A municipal election is ordered to be held in the City of Denton, Texas on
Saturday, MAY 4, 2024, such date being a uniform election date as defined in the Texas Election
Code §41.001, for the purpose of electing council members for Place 5, Place 6 and electing a
Mayor to Place 7. In the event a runoff is required, the runoff election shall be held on Saturday,
June 15, 2024.
SECTION 2. The polling places shall be designated by the Denton County Elections
Administrator (the “Elections Administrator”) in accordance with the provisions of a joint election
agreement and contract for election services (the “Agreement”) with the Elections Administrator.
The locations of such polling places are set forth in Exhibit A, attached hereto. Exhibit A shall be
modified to include additional or different election day polling places designated by the Elections
Administrator and to conform to the Agreement.
SECTION 3. Early voting shall be conducted by personal appearance at the locations, dates
and times set forth in Exhibit B, attached hereto, and during the early voting period as required or
permitted by law. Exhibit B shall be modified to include additional or different early voting
locations designated by the Elections Administrator and to conform to the Agreement.
SECTION 4. The most accurate information on election day and early voting locations and
voting times can be found or obtained by visiting the Denton County webpage noted below or
contacting said County as noted:
Denton County Elections Administrator
701 Kimberly Drive, Suite AIO 1
Denton, Texas 76208
(940) 349-3200
https://www.votedenton.com/upcoming-election-information/
SECTION 5. The Elections Administrator shall serve as the early voting clerk in
accordance with the terms of the Agreement. The main early voting location for the election shall
be at the following address:
Denton County Elections Administrator
701 Kimberly Drive, Suite AIO 1
Denton, Texas 76208
SECTION 6. _Applications for early voting by mail must be received no later than the close
of regular business on April 23, 2024. Applications for early voting by mail must be submitted to
the following address:
Early Voting Clerk
Denton County Elections Administrator
701 Kimberly Drive, Suite AIO 1
Denton, Texas 76208
SECTION 7. The manner of holding such election and all questions pertaining thereto shall
be governed by the election laws of the State of Texas.
SECTION 8. This Ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was
b, B,.....i..,,.. cU.Jc F7,C.e
following vote n- D]:
made by B tab IA and seconded
the ordinance was passed and approved by the
Aye Nay Abstain Absent
Gerard Hudspeth, Mayor:
Vicki Byrd, District 1 :
Brian Beck. District 2:
Paul Meltzer. District 3 :
Joe Holland. District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
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PASSED AND APPROVED this the _ day of Fc.bfv brI . 2024
EN
ATTEST:
JESUS SALAZAR, CITY SECRETARY
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APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
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EXHBIT B
May 4, 2024 General Election
(Elecci6n General - 4 de mayo de 2024)
Early Voting
(Votaci6n Adetantada)
Early Voting Locations Dates and Times:
(Fechas y horarios de los lugares de votaci6n anticipada:)
April (abril) 22 - 27
April (abril) 28
April (abril) 29 – 30
Monday - Saturday (lunes – s£bado)
Sunday (domingo)
Monday - Tuesday (hInes – maRes)
8:00 a.m. – 5:00 p.m.
11:00 a.m. – 5:00 p.m.
7:00 a.m. – 7:00 p.m.
Location Address Room City I Zip Code
Denton 1 76201Denton Civic Center 321 E. McKinney St.Community Room
Denton County Elections
Administration (Main Early
Voting Location
701 Kimberly Dr.Al 11 Denton 1 76208
MLK Recreation Center 1300 Wilson St.Meeting Room B
Computer Lab:Denton
Denton
Denton
76205
76209
76207
North Branch Library
North Lakes Recreation
Center
Robson Ranch Creative Arts
and Technology Center
3020 N. Locust St.Meeting Room
Multipurpose Room
A
2001 W. Windsor Dr.
9404 Ed Robson Blvd..Library Denton
Denton
Argyle
76207
76208
76226
South Branch Library 3228 Teasley Ln.Program Room
Denton Fire Station No. 7 4201 Vintage Blvd.Community Room
+Note: Early voting locations will be determined by Denton County Elections Administration once all joint-election participants are
known and their locations identified. Therefore, this list is not indicative of all early voting locations to be used for the City of Denton;
and will be updated at a later date.
Runoff Election: Saturday, June 15, 2023:
Runoff Election Early Voting Dates :
Monday, June 3, 2024, through Tuesday, June 11, 2024
EXHIBIT C
THE STATE OF TEXAS COUNTY OF DENTON
JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES
This CONTRACT for election services is made by and between the Denton County Elections
Administrator and the following political subdivisions, herein referred to as “participating
authority or participating authorities” located entirely or partially inside the boundaries of
Denton County :
Participating Authorities :
City of Denton
This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas
Education Code Section 11.0581 for a joint May 4, 2024 election to be administered by Frank
Phillips, Denton County Elections Administrator, hereinafter referred to as “Elections
Administrator.”
RECITALS
Each participating authority listed above plans to hold a General or Special Election on May 4,
2024. Denton County plans to hold county-wide voting for this General Election
The County owns the Hart InterCivic Verity Voting System, which has been duly approved by
the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is
compliant with the accessibility requirements for persons with disabilities set forth by Texas
Election Code Section 61.012. The contracting political subdivisions (participating authorities)
desire to use the County’s voting system and to compensate the County for such use and to share
in certain other expenses connected with joint elections, in accordance with the applicable
provisions of Chapters 3 1 and 271 of the Texas Election Code, as amended.
NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to all
parties, IT IS AGREED as follows:
I. ADMINISTRATION
The participating authorities agree to hold a “Joint Election” with Denton County and each other
in accordance with Chapter 271 of the Texas Election Code and this agreement. The Elections
Administrator shall coordinate, supervise, and handle all aspects of administering the Joint
Election as provided in this agreement. Each participating authority agrees to pay the Elections
Administrator for equipment, supplies, services, and administrative costs as provided in this
agreement. The Elections Administrator shall serve as the administrator for the Joint Election;
however, each participating authority shall remain responsible for the decisions and actions of its
officers necessary for the lawful conduct of its election. The Elections Administrator shall
provide advisory services in connection with decisions to be made and actions to be taken by the
officers of each participating authority as necessary.
It is understood that other political subdivisions may wish to participate in the use of the
County’s Verity voting system and polling places, and it is agreed that the Elections
Administrator may enter into other contracts for election services for those purposes, on
terms and conditions generally similar to those set forth in this contract. In such cases, costs shall
be pro-rated among the participants according to Section XI of this contract.
II. LEGAL DOCUMENTS
Each participating authority shall be responsible for the preparation, adoption, and publication of
all required election orders, resolutions, notices, and any other pertinent documents required by
the Texas Election Code and/or the participating authority’s governing body, charter, or
ordinances, except that the Elections Administrator shall be responsible for the preparation and
publication of all voting equipment testing notices that are required by the Texas Election Code.
Election orders should include language that would not necessitate amending the order if any of
the Early Voting and/or Election Day polling places change.
Preparation of the necessary materials for notices and the official ballot shall be the
responsibility of each participating authority, including translation to languages other than
English. Each participating authority shall provide a copy of their respective election orders and
notices to the Elections Administrator.
III. VOTING LOCATIONS
The Elections Administrator shall select and arrange for the use of and payment for all Early
Voting and Election Day voting locations. Voting locations will be, whenever possible, the usual
voting location for each election precinct in elections conducted by each participating authority
and shall be compliant with the accessibility requirements established by Election Code Section
43.034 and the Americans with Disabilities Act (ADA). The proposed voting locations are listed
in Exhibit A of this agreement. In the event a voting location is not available or appropriate, the
Elections Administrator will arrange for use of an alternate location. The Elections Administrator
shall notify the participating authorities of any changes from the locations listed in Exhibit A.
IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL
Denton County shall be responsible for the appointment of the presiding judge and alternate
judge for each polling location. The Elections Administrator shall make emergency
appointments of election officials if necessary.
Upon request by the Elections Administrator, each participating authority agrees to assist in
recruiting bilingual polling place officials (fluent in both English and Spanish). In compliance
with the Federal Voting Rights Act of 1965, as amended, each polling place containing more
than 5% Hispanic population as determined by the 2020 Census shall have one or more election
officials who are fluent in both the English and Spanish languages. If a presiding judge is not
bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend
a bilingual worker for the polling place. If the Elections Administrator is unable to recommend
or recruit a bilingual worker, the participating authority or authorities served by that polling
place shall be responsible for recruiting a bilingual worker for translation services at that polling
place
The Elections Administrator shall notify all election judges of the eligibility requirements of
Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to
insure that all election judges appointed for the Joint Election are eligible to serve.
The Elections Administrator shall arrange for the training and compensation of all election
judges and clerks. The Election judges and clerks who attend in-person voting equipment
training and/or procedures training, shall be compensated at a flat rate of $78. Election judges
and clerks that elect to complete online training shall be compensated at a rate of a flat $50. 1n
the event that an Election judge or clerk completes both in-person and online training, they shall
be compensated for the training resulting in the highest pay and will not be compensated for both
trarnlngs.
The Elections Administrator shall arrange for the date, time, and place for presiding election
judges to pick up their election supplies. Each presiding election judge will be sent a letter from
the Elections Administrator notifying them of their appointment, the dates/times and locations of
training and distribution of election supplies, and the number of election clerks that the presiding
judge may appoint.
Each election judge and clerk will receive compensation at the hourly rate established by Denton
County pursuant to Texas Election Code Section 32.091 and overtime after 40 hours worked per
week, if applicable. The election judge, or their designee, will receive an additional sum of
$25.00 for picking up the election supplies and equipment prior to Election Day and for returning
the supplies and equipment to the central counting station after the polls close. Likewise, the
Presiding Judge in Early Voting, or their designee, will receive an additional sum of $25.00 for
picking up the election supplies prior to the first day of Early Voting and for returning the
supplies and equipment to the Elections Department after Early Voting has ended.
The compensation rates established by Denton County are:
Early Voting – Presiding Judge ($ 15/hour), Alternate Judge ($ 14/ hour), Clerk ($ 13/ hour)
Election Day – Presiding Judge ($ 15/hour), Alternate Judge ($ 14/ hour), Clerk ($13/ hour)
The Elections Administrator may employ other personnel necessary for the proper administration
of the election, as well as, pre and post-election administration. In such cases, costs shall be pro-
rated among participants of this contract. Personnel working in support of full-time staff will be
expensed on a pro-rated basis and include a time period of one week prior to the election, during
the election, and one week post-election. Personnel working in support of the Early Voting
Ballot Board and/or central counting station on election night will be compensated at the hourly
rate set by Denton County in accordance with Election Code Sections 87.005, 127.004, and
127.006
If elections staff is required outside of the hours of the office’s normal scope of business, the
entity(ies) responsible for the hours will be billed for those hours. The Elections Administrator
will determine when those hours are necessary, the number of staff and whom are necessary,
along with to whom the hours are to be billed. Cost for these hours will be billed at a rate of 1 .5
times the staffs hourly rate (See Sections XV #9). The Election Administrator has the right to
waive these costs as they see fit.
v. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT
The Elections Administrator shall arrange for delivery of all election supplies and voting
equipment including, but not limited to, the County’s Verity voting system and equipment,
official ballot paper, sample ballots, voter registration lists, and all forms, signs, maps and other
materials used by the election judges at the voting locations. The Elections Administrator shall
ensure availability of tables and chairs at each polling place and shall procure rented tables and
chairs for those polling places that do not have tables and/or chairs. Any additional required
materials (required by the Texas Election Code) must be provided by the participating authority,
and delivered to the Elections Office thirty-three (33) calendar days (April 1, 2024) prior to
Election Day. If this deadline is not met, the material must be delivered by the participating
authority, to all Early Voting and Election Day locations affected, prior to voting commencing.
The Elections Administrator shall be responsible for conducting all required testing of the voting
equipment, as required by Chapters 127 and 129 of the Texas Election Code.
At each polling location, joint participants shall share voting equipment and supplies to the
extent possible. The participating authorities shall share a mutual ballot in those precincts where
jurisdictions overlap. Multiple ballot styles shall be available in those shared polling places
where jurisdictions do not overlap. The Elections Administrator shall provide the necessary voter
registration information, maps, instructions, and other information needed to enable the election
judges in the voting locations that have more than one ballot style to conduct a proper election.
Each participating authority shall furnish the Elections Administrator a list of candidates and/or
propositions showing the order and the exact manner in which the candidate names and/or
proposition(s) are to appear on the official ballot (including titles and text in each language in
which the authority’s ballot is to be printed). Said list must be provided to the Elections
Office within three (3) business days following the last day to file for a place on the ballot or
after the election is ordered, whichever is later. The list of candidates and/or propositions must
be completed on the ballot language form provided by the Elections Administrator, the
information will preferably be in sentence case format, and must contain candidate contact
information for the purposes of verifying the pronunciation of each candidate’s name. Each
participating authority shall be responsible for proofreading and approving the ballot insofar as it
pertains to that authority’s candidates and/or propositions. Each participating authority shall be
responsible for proofing and approving the audio recording of the ballot insofar as it pertains to
that authority’s candidates and/or propositions. The approval must be finalized with the
Elections Office within five (5) calendar days of the receipt of the proofs, or the provided
proofs shall be considered approved.
The joint election ballots shall list the County’s election first. The joint election ballots that
contain ballot content for more than one joint participant because of overlapping territory shall
be arranged with the Central Appraisal District, then the appropriate school district ballot content
appearing on the ballot, followed by the appropriate city ballot content, and followed by the
appropriate water district or special district ballot content.
Early Voting by personal appearance and on Election Day shall be conducted exclusively on
Denton County’s Verity voting system including provisional ballots.
The Elections Administrator shall be responsible for the preparation, testing, and delivery of the
voting equipment for the election as required by the Election Code.
The Elections Administrator shall conduct criminal background checks on the relevant
employees upon hiring as required by Election Code 129.051 (g).
VI. EARLY VOTING
The participating authorities agree to conduct joint early voting and to appoint the Election
Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the
Texas Election Code. Each participating authority agrees to appoint the Elections
Administrator’s permanent county employees as deputy early voting clerks. The participating
authorities further agree that the Elections Administrator may appoint other deputy early voting
clerks to assist in the conduct of early voting as necessary, and that these additional deputy early
voting clerks shall be compensated at an hourly rate set by Denton County pursuant to Section
83.052 of the Texas Election Code. Deputy early voting clerks who are permanent employees of
the Denton County Elections Administrator or any participating authorities shall serve in that
capacity without additional compensation.
Exhibit A of this document includes locations, dates, and times that voting will be held for Early
Voting by personal appearance. Any qualified voter of the Joint Election may vote early by
personal appearance at any one of the joint early voting locations. All requests for temporary
branch polling places will be considered and determined based on the availability of facility and
if it is within the Election Code parameters. All costs for temporary locations including coverage
by Election Administration staff will be borne by the requesting authority. The Elections
Administrator will determine when those hours are necessary, the number of staff and who are
necessary, along with to whom the hours are to be billed. Cost for these hours will be billed at a
rate of 1 .5 times the staffs hourly rate (See Sections XV #10). The Election Administrator has
the right to waive these costs as they see fit.
The standard dates and hours for the May 4, 2024 election will be as follows:
Monday, April 22, 2024 through Saturday, April 27, 2024; 8am – 5pm
Sunday, April 28, 2024; 11 am-5pm
Monday, April 29, 2024 through Tuesday, April 30, 2024; 7am-7pm
As Early Voting Clerk, the Elections Administrator shall receive applications for early voting
ballots to be voted by mail in accordance with Chapters 3 1 and 86 of the Texas Election Code.
Any requests for early voting ballots to be voted by mail received by the participating authorities
shall be forwarded immediately by fax or courier to the Elections Administrator for
processing. The address of the Early Voting Clerk is as follows:
Frank Phillips, Early Voting Clerk
Denton County Elections
PO Box 1720
Denton, TX 76202
Email: elections@dentoncounty.gov
Any requests for early voting ballots to be voted by mail, and the subsequent actual voted ballots
that are sent by a contract carrier (ie. UPS, FedEx, etc.) shall be delivered to the Early Voting
Clerk at the Denton County Elections Department physical address as follows:
Frank Phillips, Early Voting Clerk
Denton County Elections
701 Kimberly Drive, Suite A100
Denton, TX 76208
Email: elections@dentoncounty.gov
The Elections Administrator shall post on the county website, the participating authority’s Early
Voting Roster on a daily basis. In accordance with Section 87.121 of the Election Code, the
daily roster showing the previous day’s early voting activity will be posted no later than 11 :00
am each business day.
VII. EARLY VOTING BALLOT BOARD
Denton County shall appoint the Presiding Judge of an Early Voting Ballot Board (EVBB) to
process early voting results from the Joint Election. The Presiding Judge, with the assistance of
the Elections Administrator, shall appoint an Alternate Judge and one or more additional
members to constitute the EVBB. The Elections Administrator shall determine the number of
EVBB members required to efficiently process the early voting ballots.
VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS
The Elections Administrator shall be responsible for establishing and operating the central
counting station to receive and tabulate the voted ballots in accordance with the provisions of the
Texas Election Code and of this agreement.
The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005
of the Texas Election Code, appoint the following central counting station officials:
Counting Station Manager: Brandy Grimes, Deputy Elections Administrator
Tabulation Supervisor: Jason Slonaker, Technology Resources Coordinator
Presiding Judge:
Alternate Judge :
Early Voting Ballot Board Judge
Early Voting Ballot Board Alternate Judge
The counting station manager or their representative shall deliver timely cumulative reports of
the election results as precincts report to the central counting station and are tabulated by posting
on the Election Administrator's Election Night Results website. The manager shall be responsible
for releasing unofficial cumulative totals and precinct returns from the election to the joint
participants, candidates, press, and general public by distribution of hard copies at the central
counting station (if requested) and by posting to the Election Administrator’s Election Night
Results website. To ensure the accuracy of reported election returns, results printed on the
reports produced by Denton County’s voting equipment will not be released to the participating
authorities at the remote collection locations or from individual polling locations.
The Elections Administrator will prepare the unofficial canvass reports after all precincts have
been counted and will deliver a copy of the unofficial canvass to each participating authority as
soon as possible after all returns have been tabulated. The Elections Administrator will include
the tabulation and precinct-by-precinct results that are required by Texas Election Code Section
67.004 for the participating authorities to conduct their respective canvasses. Each participating
authority shall be responsible for the official canvass of its respective election(s), and shall notify
the Elections Administrator, or their designee, of the date of the canvass, no later than three days
after Election Day.
The Elections Administrator shall be responsible for conducting the post-election manual recount
required by Section 127.201 of the Texas Election Code unless a waiver is granted by the
Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to
each participating authority and the Secretary of State’s Office.
IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE DENTON
COUNTY
Each participating authority with territory containing population outside of Denton County
agrees that they Elections Administrator shall administer only the Denton County portion of
those elections. On a case-by-case basis, the Elections Administrator may consider
administering an entities election for portions outside of Denton County.
X. RUNOFF ELECTIONS
Each participating authority shall have the option of extending the terms of this agreement
through its runoff election, if applicable. In the event of such runoff election, the terms of this
agreement shall automatically extend unless the participating authority notifies the Elections
Administrator in writing within three (3) business days of the original election.
Each participating authority shall reserve the right to reduce the number of early voting locations
and/or Election Day voting locations in a runoff election.
Each participating authority eligible to hold runoff elections agrees that the date of the runoff
election, if necessary, shall be determined by the Secretary of State, with early voting being held
in accordance with the Election Code.
XI. ELECTION EXPENSES AND ALLOCATION OF COSTS
The participating authorities agree to share the costs of administering the Joint Election.
Allocation of general expenses, which are not directly attributable to an individual polling
location, will be expensed by each participating authority’s percentage of registered voters of the
total registered voters of all participating authorities.
Expenses for Early Voting by personal appearance shall be allocated based upon the actual costs
associated with each early voting location. Each participating authority shall be responsible for
an equal portion of the actual costs associated with the early voting locations within their
jurisdiction. Participating authorities that do not have a polling location within their jurisdiction
shall pay an equal portion of the nearest polling location. If an entity requests an Early Voting
location outside of their jurisdiction and the request is granted, the participating authority shall
be responsible for an equal portion of the actual cost associated with the early voting location
requested.
Election Day location expenses will be allocated based on each participating authority’s
percentage of registered voters assigned to each polling place.
In the event that participating authorities with overlapping boundaries cannot make an agreement
on Early Voting and/or Election Day locations, the requesting participating authority agrees to
bear the entire expense of the location.
Each participating authority requesting additional hours, outside of the standard hours, for a
location or locations, agree to split the cost of the additional open hours equally amongst the
requesting participating authorities.
Costs for Early Voting by mail, in-person ballots, provisional ballots, and Poll Pad paper shall be
allocated according to the actual number of ballots issued to each participating authority’s voters
and the cost shared equally amongst participating authorities of each ballot style.
Each participating authority agrees to pay the Elections Administrator an administrative fee
equal to ten percent (10%) of its total billable costs in accordance with Section 3 1.100(d) of the
Texas Election Code.
The Denton County Elections Administrator shall deposit all funds payable under this contract
into the appropriate fund(s) within the county treasury in accordance with Election Code Section
31.100
The Denton County Elections Administrator reserves the right to adjust the above formulas in
agreement with an individual jurisdiction if the above formula results in a cost allocation that is
inequitable .
If any participating authority makes a special request for extra Temporary Branch Early Voting
by Personal Appearance locations as provided by the Texas Election Code, that entity agrees to
pay the entire cost for that request.
Participating authorities having the majority of their voters in another county, and fewer than 500
registered voters in Denton County, and that do not have an Election Day polling place or early
voting location within their Denton County territory shall pay a flat fee of $750 for election
expenses.
Election expenses, including but not limited to, overtime charges for Election Office staff, and
any unforeseen expenses needed to conduct the election, will be borne by the participating
authority or authorities, affected.
The fee for programming each participating authority’s election will be based on the number of
races within their election. The fee schedule is as follows:
Programming Fees
DCEA fee# of Races
$750.001-5
$1,265.006-10
$1,650.0011-20
$2,090.0021-40
$2,640.0041-75
$3,135.0076-100
XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION
Any participating authority may withdraw from this agreement and the Joint Election should it
cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code. The
withdrawing authority is fully liable for any expenses incurred by the Denton County Elections
Administrator on behalf of the authority plus an administrative fee of ten percent (10%) of such
expenses. Any monies deposited with the Elections Administrator by the withdrawing authority
shall be refunded, minus the aforementioned expenses and administrative fees, if applicable.
It is agreed that any of the joint election early voting locations that are not within the boundaries
of one or more of the remaining participating authorities, with the exception of the early voting
location at the Denton County Elections Building, may be dropped from the joint election unless
one or more of the remaining participating authorities agreed to fully fund such location(s). In
the event that any early voting location is eliminated under this section, as addendum to the
contract shall be provided to the remaining participants within five days after notification of all
intents to withdraw have been received by the Elections Administrator.
XIII. RECORDS OF THE ELECTION
The Elections Administrator is hereby appointed general custodian of the voted ballots and all
records of the Joint Election as authorized by Section 271.010 of the Texas Election Code.
Access to the election records shall be available to each participating authority as well as to the
public in accordance with applicable provisions of the Texas Election Code and the Texas Public
Information Act. The election records shall be stored at the offices of the Elections
Administrator or at an alternate facility used for storage of county records. The Elections
Administrator shall ensure that the records are maintained in an orderly manner so that the
records are clearly identifiable and retrievable.
Records of the election shall be retained and disposed of in accordance with the provisions of
Section 66.058 of the Texas Election Code. If records of the election are involved in any pending
election contest, investigation, litigation, or open records request, the Elections Administrator
shall maintain the records until final resolution or until final judgment, whichever is applicable.
It is the responsibility of each participating authority to bring to the attention of the Elections
Administrator any notice of pending election contest, investigation, litigation or open records
request which may be filed with the appropriate participating authority.
XIV. RECOUNTS
A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this
document, the presiding officer of the contracting participating authorities agree that any recount
shall take place at the office of the Elections Administrator, and that the Elections Administrator
shall serve as Recount Supervisor, and the participating authority’s official or employee who
performs the duties of a secretary under the Texas Election Code shall serve as Recount
Coordinator.
The Elections Administrator agrees to provide advisory services to each participating authority
as necessary to conduct a proper recount.
XV. MISCELLANEOUS PROVISIONS
1.It is understood that to the extent space is available, other districts and political
subdivisions may wish to participate in the use of the County’s election equipment and
voting places, and it is agreed that the Elections Administrator may contract with such
other districts or political subdivisions for such purposes and that in such event there may
be an adjustment of the pro-rata share to be paid to the County by the participating
authorities.
2. The Elections Administrator shall file copies of this document with the Denton County
Treasurer and the Denton County Auditor in accordance with Section 3 1.099 of the Texas
Election Code.
3. Nothing in this contract prevents any party from taking appropriate legal action against
any other party and/or other election personnel for a breach of this contract or a violation
of the Texas Election Code.
4. This agreement shall be construed under and in accord with the laws of the State of
Texas, and all obligations of the parties created hereunder are performable in Denton
County, Texas.
5.In the event that one of more of the provisions contained in this Agreement shall for any
reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not affect any other provision hereof and this
agreement shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein.
6. All parties shall comply with all applicable laws, ordinances, and codes of the State of
Texas, all local governments, and any other entities with local jurisdiction.
7. The waiver by any party of a breach of any provision of this agreement shall not operate
as or be construed as a waiver of any subsequent breach.
8. Any amendments of this agreement shall be of no effect unless in writing and signed by
all parties hereto.
9. Failure for a participating authority to meet the deadlines as outline in this contract may
result in additional charges, including but not limited to, overtime charges, etc.
Elections Staffing Hourly Rate (includes all benefit pay):
Absentee Voting Coordinator
Voter Registration Clerk
Technology Resources Coordinator
Elections Technician
Voter Registration Coordinator
Training Coordinator
Election Coordinator
$46.798
$34.157 - $37.309
$48.225
$31.655 - $38.186
$41.415
$47.168
$38.718
XVI. COST ESTIMATES AND DEPOSIT OF FUNDS
The total estimated obligation for each participating authority under the terms of this agreement
is listed below. The exact amount of each participating authority’s obligation under the terms of
this agreement shall be calculated after the May 4, 2024 election (or runoff election, if
applicable). The participating authority’s obligation shall be paid to Denton County within 30
days after the receipt of the final invoice from the Denton County Elections Administrator.
The total estimated obligation for each participating authority under the terms of this agreement
shall be provided within 45 days after the last deadline for ordering an election:
[costs]
v.0524
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