24-156ORDINANCE NO. 24- 156
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION. AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRUCTION
MANAGER AT RISK CONTRACT WITH SUNDT CONSTRUCTION, INC., FOR PRE-
CONSTRUCTION SERVICES OF THE PECAN CREEK WATER RECLAMATION PLANT
EXPANSION PROJECT FOR THE WATER UTILITIES DEPARTMENT; PROVIDING FOR
THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFP
8289 – AWARDED TO SUNDT CONSTRUCTION. INC., IN THE NOT-TO-EXCEED AMOUNT
OF $2,452,441.00).
WHEREAS, the City has solicited, received, and evaluated competitive proposals for pre-
construction services of the Pecan Creek Water Reclamation Plant Expansion Project for the Water
Utilities Department; and
WHEREAS, the City Manager, or a designated employee, has received, reviewed, and
recommended that the herein described proposals are the most advantageous to the City considering
the relative importance of price and the other evaluation factors included in the request for proposals;
and
WHEREAS, this procurement was undertaken as part of the City’s governmental
function; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies, or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The items in the following numbered request for proposal for materials,
equipment, supplies, or services shown in the “Request Proposals” on file in the office of the
Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City
considering the relative importance of price and the other evaluation factors included in the request
for proposals.
RFP
NUMBER CONTRACTOR AMOUNT
8289 Sundt Construction, Inc.$2,452,44 1 .00
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted proposals, the City accepts the offer of the persons submitting the proposals for such items
and agrees to purchase the materials, equipment, supplies, or services in accordance with the terms,
specifications, standards, quantities, and for the specified sums contained in the Proposal Invitations,
Proposals, and related documents.
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SECTION 3. That should the City and person submitting approved and accepted items wish
to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the
proposals, the City Manager, or their designated representative, is hereby authorized to execute the
written contract which shall be attached hereto; provided that the written contract is in accordance
with the terms, conditions, specifications, standards, quantities, and specified sums contained in the
Proposal and related documents herein approved and accepted.
SECTION 4. The City Council of the City of Denton hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or their designee.
SECTION 5. By the acceptance and approval of the above enumerated bids, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with
the approved bids.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approVe
secondedby V4J4: BIt J
following vote Lz - a
ordinance was made by Bri .,... \3ebh and
' This ordinance was passed and approved by the
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:J
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Vicki Byrd, District 1 :
Brian Beck, District 2:
Paul Meltzer, District 3 :
Joe Holland, District 4:
Brandon Chase McGee, At Large Place 5:
Chris Watts, At Large Place 6:
PASSED AND APPROVED this the G+K dayof abn,fY , 2024.
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ATTEST:
JESUS SALAZAR, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by Marcella Lunn
DN: dc=com, dc=cityofdenton,
dc=codad, ou=Department Users
By : and Groups, ou=General
hMI \\hP\ cno=ir=rTSrat'L=:=,ega
email=Marcella.Lunn@cityofdent
on.com
Date: 2024.01.05 10:17:20 -06'00'
IIL\IA
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DocuSign Envelope ID: 74CF6F67-D74E-42F8-85E6-A4637A93F76C
DENTON
Docusign City Council Transmittal Coversheet
8289FILE
File Name I CMAR PCWRP Hea
PurchasingContact ErIca GarcIa
dwo rks
City Council Target Date FEBRUARY 6 ’ 2024
Piggy Back Option
Contract Expiration
Ordinance
and Expans1 on Pro] ect
1 i cab1 eNot App
N/A
24-156
DocuSign Envelope ID: 74CF6F67-D74E-42F8-85E6-A4637A93F76C
DENTON
CITY OF DENTON, TEXAS
CONSTRUCTION MANAGER AT RISK FOR PCWRP Headworks and Expansion Project
CONSTRUCTION MANAGER AT RISK
DESIGN PHASE SERVICES
CONTRACT NO. 8289
DocuSign Envelope ID: 74CF6F67-D74E-42F8-85E6-A4637A93F76C
TABLE OF CONTENTS
ARTICLE PAGE
RECITALS 5
AGREEMENT ...___._..____._...__.........___._.___..._.......__._._.._._____..___.___.__.__._.._.._._.____. 5
ARTICLE 1 - TERMS AND DEFINITIONS __......_.___.____......_.._.._._..._............__._...___._.......__....5
ARTICLE 2 - BASIC DESIGN PHASE SERVICES.....................................................................................8
2.1 GENERAL .........................................................................................................................................8
2.2 CONSTRUCTION MANAGEMENT PLAN ........................................................................................8
2.3 PROJECT SCHEDULE .....................................................................................................................8
2.4 DESIGN DOCUMENT REVIEWS .....................................................................................................9
2.5 COST ESTIMATES ......................................................................................................................... 10
GUARANTEED MAXIMUM PRICE (GMP) PROPOSALS.............................................................. 11
MAJOR SUBCONTRACTOR AND MAJOR SUPPLIER SELECTIONS......................................... 12
2.6
2.7
ARTICLE 3 - PERIOD OF SERVICES ......._.._......___.__..._.___._..._._..._............__.__.._..._.............. 13
ARTICLE 4 - CONTRACT AMOUNT AND PAYMENTS ........__..._.._..._._...._....._____..__._.._._..._... 13
4.1 CONTRACT AMOUNT.................................................................................................................... 13
4.2 PAYMENTS..................................................................................................................................... 13
4.3 ADDITIONAL DESIGN PHASE SERVICES ................................................................................... 14
ARTICLE 5 - CITY'S RESPONSIBILITIES ..........__....._....___........._......._...._....._____..__.._........_._. 14
ARTICLE 6 – CONTRACT CONDITIONS.................................................................................................. 14
6.1 PROJECT DOCUMENTS AND COPYRIGHTS.............................................................................. 14
6.2 COMPLETENESS AND ACCURACY OF CM@RISK'S WORK..................................................... 15
6.3 ALTERATION IN CHARACTER OF WORK ................................................................................... 15
DATA CONFIDENTIALITY.............................................................................................................. 156.4
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6.5
6.6
6.7
6.8
6.9
6.10
6.11
6.12
6.13
6.14
6.15
6.16
6.17
6.18
6.19
6.20
6.21
6.22
6.23
6.24
6.25
6.26
6.27
6.28
6.29
6.30
6.31
6.32
PROJECT STAFFING..................................................................................................................... 16
INDEPENDENT CONTRACTOR.................................................................................................... 16
SUBCONSULTANTS ...................................................................................................................... 16
TERMINATION................................................................................................................................ 16
DISPUTES ...................................................................................................................................... 17
WITHHOLDING PAYMENT ............................................................................................................ 17
RECORDS/AUDIT .......................................................................................................................... 17
INDEMNIFICATION ........................................................................................................................ 17
NOTICES ........................................................................................................................................ 17
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION ......................................................................... 18
COMPLIANCE WITH FEDERAL LAWS ......................................................................................... 18
CONFLICT OF INTEREST ............................................................................................................. 18
CONTRACTOR'S LICENSE ........................................................................................................... 19
SUCCESSORS AND ASSIGNS ..................................................................................................... 19
FORCE MAJEURE ......................................................................................................................... 19
COVENANT AGAINST CONTINGENT FEES ................................................................................ 19
NON-WAIVER PROVISION ............................................................................................................ 19
JURISDICTION ............................................................................................................................... 19
SURVIVAL....................................................................................................................................... 19
MODIFICATION .,............................................................................................................................ 19
SEVERABILITY............................................................................................................................... 19
INTEGRATION ................................................................................................................................ 19
TIME IS OF THE ESSENCE...........................................................................................................20
THIRD PARTY BENEFICIARY ....................................................................................................... 20
COOPERATION AND FURTHER DOCUMENTATION .................................................................. 20
CONFLICT IN LANGUAGE.............................................................................................................20
CITY'S RIGHT OF CANCELLATION .............................................................................................. 20
CONFIDENTIALITY OF PLANS & SPECIFICATIONS................................................................... 20
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ARTICLE 7 - INSURANCE REQUIREMENTS .............._._._..._.........__..._.....____.....__..._...___.____ 20
7.1 MINIMUM SCOPE AND LIMITS OF INSURANCE......................................................................... 20
7.2 ADDITIONAL INSURANCE REQUIREMENTS..............................................................................21
7.3 SUBCONSULTANT INSURANCE ..................................................................................................21
7.4 NOTICE OF CANCELLATION ........................................................................................................21
7.5 ACCEPTABILITY OF INSURERS ..................................................................................................21
VERIFICATION OF COVERAGE ...................................................................................................217.6
7.7 APPROVAL ..................................................................................................................................... 22
EXHIBIT A – PROJECT DESCRIPTION ...................................................................... 23
EXHIBIT B - HOURLY RATE SCHEDULE................................................................... 25
EXHIBIT C - SUBMITTAL REQUIREMENTS FOR THE GMP ..................................... 27
DocuSign Envelope ID: 74CF6F67-D74E42F845E6-A4637A93F76C
CONSTRUCTION MANAGER AT RISK FOR PCWRP HEADWORKS AND EXPANSION PROJECT
CONSTRUCTION MANAGER AT RISK DESIGN PHASE SERVICES
CONTRACT NO. 8289
THIS CONTRACT, made and entered into this by and between City of Denton, Texas, hereinafter designated the "CITY’ and
.Sundt Construction, Inc.= hereinafter designated the "CONSTRUCTION MANAGER AT RISK" or “CM@Risk ."
RECITALS
A.
B.
C.
D
E.
The City Manager of the City of Denton, Texas, or their designee, is authorized and empowered by provisions of the City
Charter to execute contracts for professional services and construction services.
The City intends to construct PCWRP Headworks and Expansion Project as described in Exhibit A attached, hereinafter
referred to as the “Project”.
To undertake the design of said Project the City has entered into a contract with Kimley Horn . hereinafter referred to as
the “Design Professional."
The CM@Risk has represented to the City the ability to provide design phase services and to construct the Project.
Based on this representation, the City intends to enter into a contract with the CM@Risk for the design phase services
identified in this contract. At the end of the design phase, at the City’s discretion, the City may enter into a separate
construction contract with the CM@Risk for construction phase services.
AGREEMENT
NOW THEREFORE, for and in consideration of the mutual covenants and considerations hereinafter contained, it is agreed by and
between the City and the CM@Risk as follows
ARTICLE 1 – TERMS AND DEFINITIONS
Addenda - Written or graphic instruments issued prior to the submittal of the GMP Proposal(s), which clarify, correct or change
the GMP Proposal(s) requirements.
Agreement (Contract) - This written document signed by the City and CM@Risk covering the design phase of the Project, and
including other documents itemized and referenced in or attached to and made part of this Contract.
Alternate Systems Evaluations - Alternatives for design, means and methods or other scope considerations that are evaluated using
value engineering principles and have the potential to reduce construction costs while still delivering a quality and functional Project
that meets City requirements.
Chanqe Order (Amendment) . A written instrument issued after execution of the Contract Documents signed by the City and
CM@Risk, stating their agreement upon all of the following: the addition. deletion or revision in the scope of services or Deliverables
the amount of the adjustment to the Contract Amount; the extent of the adjustment to the Contract Time; or modifications of othercontract terms
City (Owner) - The City of Denton, a municipal corporation, with whom CM@Risk has entered into this Contract and for whom the
services are to be provided pursuant to said Contract. Regulatory activities handled by the City of Denton Development Services,
Fire and Planning Departments or any other City department are not subject to the responsibilities of the City under this Agreement,
City's Desiqnated Project Manager - The City of Denton representative who is designated as project manager for the Project.
Construction Contract Time(s) - The number of days or the dates related to the construction phase that as stated in Construction
Documents applies to achievement of Substantial Completion of the Work.
Construction Documents – The plans, specifications and drawings prepared by the Design Professional after correcting for permit
review requirements.
Construction Fee - The CM@Risk’s administrative costs, home ofFice overhead, and profit, whether at the CM@Risk’s principal
or branch offices.
Construction Manaqer at Risk (CM@Risk) - The firm, corporation, or other approved legal entity with whom the City has entered
into this Contract to provide services as detailed in this Contract.
Construction Management Plan - Formal documentation prepared and maintained by the CM@Risk describing the sequence and
duration of the activities to accomplish the Work within the Contract Time including but not limited to those items set forth in Section
2.2
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Continqency1 CM@Risk’s - A fund to cover cost growth during the Project used at the discretion of the CM@Risk usually for costs
that result from Project circumstances. The amount of the CM@Risk’s Contingency will be negotiated as a separate line item in
each GMP package. Use and management of the CM@Risk’s Contingency is described in Section 2.6.
Continqencv, Owner’s – A fund to cover cost growth during the Project used at the discretion of the City usually for costs that result
from City directed changes or unforeseen site conditions. The amount of the Owner’s Contingency will be set by the City and will
be in addition to the project costs included in the CM@Risk’s GMP packages. Use and management of the Owner’s Contingency
is described in Section 2.6
Contract Amount - The cost for services for this Contract as identified in Article 4
Contract Documents - means the following items and documents in descending order of precedence executed by the City and the
CM@Risk: (i) all written modifications, amendments and Change Orders; (ii) this Agreement, including all exhibits and
attachments; (iii) Construction Documents; (iv) GMP Plans and Specifications,
Contract Time(s) - The number of days or the dates stated in this Agreement to: (i) achieve Milestones, if any; (ii) achieve
Substantial Completion; and (iii) complete the Work so that it is ready for final payment as evidenced by Engineer’s written
recommendation of final payment.
Cost of the Work - The direct costs or stipulated rates necessarily incurred by the CM@Risk in the proper performance of the
Work. The Cost of the Work shall include direct labor costs, subcontract costs, costs of materials and equipment incorporated in the
completed construction, costs of other materials and equipment, building permit fees (if not paid for by City), materials testing, Genera
CondItions Costs, and related items. The Cost of the Work shall not include the CM@Risk's Construction Fee.
Critical Path Schedule - The sequence of activities from the start of the Work to the Substantial Completion of the Project. Any
delay in the completion of these activities will extend the Substantial Completion date.
L)_w - Calendar day unless otherwise specifically noted in the Contract Documents.
Deliverables – The work products prepared by the CM@Risk in performing the scope of work described in this Contract. Some of
the major deliverables to be prepared and provided by the CM@Risk during the design phase may include but are not limited to:
ConstrucUon Management Plan, Project Schedule, Schedule of Values, alternative system evaluations, procurement strategies and
plans, cost estimates, construcUon market surveys, cash flow projections, GMP Proposals, Subcontractor procurement plan,
Statement of Proposed MBE/WBE Utilization, Subcontractor agreements, Subcontractor bid packages, Supplier agreements, and
others as indicated in this Contract or required by the Project Team.
Design Professional - The qualified, licensed person, firm or corporation who furnishes design and/or construction administration
services required for the Project.
Drawinqs (Plans) - Documents, which visually represent the scope, extent and character of the Work to be furnished and
performed by the CM@Risk during the construction phase and which have been prepared or approved by the Design Professional
and the City. Includes Drawings that have reached a sufficient stage of completion and released by the Design Professional solely
for the purposes of review and/or use in performing constructability or bidability reviews and in preparing cost estimates (e.g.
conceptual design Drawings, preliminary design Drawings, detailed desIgn Drawings at 30%, 60%, 90% or 100% or schematic,
design development, construction documents), but -not for construction”. Shop Drawings are not Drawings as so defined.
Engineer –The qualified, licensed person, firm or corporation who furnishes engineering services required for the Project.
Float - The number of Days by which an activity can be delayed without lengthening the Critical Path and extending the Substantial
Completion date.
General Conditions Costs - Includes, but is not limited to the following types of costs for the CM@Risk during the construction
bhase: payroll costs for project manager or construction manager for Work conducted at the site; payroll costs for the
superintendent and full-time general foremen; payroll costs for other management personnel resident and working on the site;
workers not included as direct labor costs engaged in support (e.g. loading/unloading, clean+lp, etc.); administrative office
personnel; costs of offices and temporary facilities including office materials, office supplies, office equipment, minor expenses;
utilities1 fuel, sanitary facilities and telephone services at the site; costs of liability insurance premiums not included in labor burdens
for direct labor costs; costs of bond premiums; costs of consultants not in the direct employ of the CM@Risk or Subcontractors;
and fees for licenses. The General Conditions Costs shall be included in the Cost of the Work.
Guaranteed Maximum Price (GMP} - The sum of the maximum Cost of the Work, the CM@Risk’s Construction Fee, and
CM@Risk Contingency.
GMP Plans and Spec}fications - The plans and specifications provided pursuant to paragraph 2.6.5 upon which the Guaranteed
Maximum Price Proposal is based
Guaranteed Maximum Price (GMP) Proposal - The ofFer or proposal of the CM@Risk submitted on the prescribed form setting
DocuSign Envelope ID: 74CF6F67-D74E=12F8-85E6-A4637A93F76C
forth the GMP prices for the entire Work or portions of the Work to be performed during the construction phase. The GMP
Proposal(s) are to be developed pursuant to Article 2 of this Contract.
Laws and Requlations - Any and all applicable laws, rules, regulations, ordinances, codes and orders of any and all governmental
bodies, agencies, authorities and courts having jurisdiction.
Milestones - A principal event in the performance of the Work that the Contract requires CM@Risk to achieve by an intermediate
completion date, or by a time prior to Substantial Completion of all the Work.
Notice of Intent to Award–The written notice by City to a respondent to the City's solicitation of the Project of City’s intent to
accept a certain respondent’s proposal.
Notice to Proceed {NTP) Letter - A written notice given by City to the CM@Risk fixing the date on which the CM@Risk will start
to perform the CM@Risk’s obligations under this Contract.
Payment Request - The form that is accepted by the City and used by the CM@Risk in requesting progress payments or final
payment and which will include such supporting documentation as is required by the Contract Documents and or the City.
Project - The works to be completed in the execution of this Contract as described in the Recitals above and Exhibit A attached.
Project Budqet - The amounted budgeted by the City for the Project and the Work.
Project Schedule - A schedule, prepared and maintained by CM@Risk, describing the sequence and duration of the activities
comprising the CM@Risk’s plan to accomplish the Work within the Contract Times.
Pro}ect Team - Design phase services team consisting of the Design Professional, CM@Risk, City’s Project Manager, City’s
Client Department representatives and other stakeholders who are responsible for making decisions regarding the Project.
Schedule of Values {SOV) - Document specified in the construction phase Contract, which divides the Contract Price into pay
items, such that the sum of all pay items equals the Contract Price for the construction phase Work, or for any portion of the Work
having a separate specified Contract Price. The SOV may or may not be output from the Project Schedule depending on if the
Project Schedule is cost-loaded or not.
Shop Drawinqs - All drawings, diagrams, schedules, and other data specifically prepared for the Work by the CM@Risk or a
Subcontractor. manufacturer, supplier or distributor to illustrate some portion of the Work.
Site – The land or premises on which the Project is located
Specifications - The part(s) of the Contract Documents for the construction phase consisting of written technical descriptions of
materials, equipment, construction systems, standards and workmanship as applied to the Work and certain administrative details
applicable thereto.
Subconsultant - A person, firm or corporation having a contract with the CM@Risk at any tier to furnish services required as its
independent professional associate or consultant with respect to the Project.
Subcontractor - An individual or firm having a direct contract with the CM@Risk or any other individual or firm having a contract
with the aforesaid contractors at any tier, who undertakes to perform a part of the design phase services or construction phase
Work at the site for which the CM@Risk is responsible. Subcontractors will be selected through the Subcontractor bid process
described in paragraph 2.7 of this Contract.
Substantial Completion - When the Work, or an agreed upon portion of the Work, is sufficiently complete so that City can occupy
and use the Project or a portion thereof for its intended purposes. This may include, but is not limited to: (i) approval by City Fire
Marshall and local authorities. unless such approval is not granted for reasons beyond CM@Risk’s responsibility or control; (ii) all
systems in place, functional, and displayed to the City or its representative; (iii) all materials and equipment installed; (iv) all
systems reviewed and accepted by the City; (v) draft O&M manuals and record documents reviewed and accepted by the City;
(vi) City operation and maintenance training complete; (vii) landscaping and site work; and (viii) final cleaning. The conditions of
Substantial Completion that do not apply to a specific GMP will be listed in the Notice to Proceed Letter pursuant to the
Construction Phase contract.
Supplier - A manufacturer, fabricator, supplier, distributor, materialman, or vendor having a direct contract with CM@Risk or with
any Subcontractor to furnish materials or equipment to be incorporated in the construction phase Work by CM@Risk or any
Subcontractor.
Work - The entire completed construction or the various separately identifiable parts thereof, required to be furnished during the
construction phase. Work includes and is the result of performing or furnishing labor, services and furnishing and incorporating
materials, resources and equipment into the construction, and performing or furnishing services and documents as required by
the Contract Documents for the construction phase.
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ARTICLE 2 - BASIC DESIGN PHASE SERVICES
2.1 GENERAL
2.1.1 The CM@Risk, to further the interests of the City, will perform the services required by, and in accordance with this
Contract, to the satisfaction of the City's Designated Project Manager, exercising the degree of care, skill and judgment a
professional construction manager performing similar services in Denton, Texas would exercise at such time, under similar
conditions. The CM@Risk will, at all times, perform the required services consistent with sound and generally accepted
construction management and construction contracting practice. The services being provided under this Contract will not
alter any real property owned by the City.
2.1 .2 Program Evaluation: As a participating member of the Project Team. the CM@Risk will provide to the City and Design
Professional a written evaluation of the Project and Project Budget, with recommendations as to the appropriateness of
each
2.1.3 Project Meetinqs: The CM@Risk will attend Project Team meetings which may include, but are not limited to, regular
Project management meetings, Project workshops, special Project meetings, construction document rolling reviews and
partnering sessions.
2.1.4 The CM@Risk will provide design phase services described herein, in a proactive manner and consistent with the intent
of the most current Drawings and Specifications. The CM@Risk wilt promptly notify the City in writing whenever the
CM@Risk determines that any Drawings or Specifications are inappropriate for the Project and/or cause changes in the
scope of Work requiring an adjustment in the cost estimate, Project Schedule, GMP Proposals and/or in the Contract Time
for the Work, to the extent such are established .
2.1 .5 The CM@Risk, when requested by the City, will attend, make presentations, and participate as may be appropriate in public
agency and or community meetings, germane to the Project. The CM@Risk will provide drawings, schedule diagrams,
budget charts and other materials describing the Project, when their use is required or apropos in any such public agency
meetings
2.2 CONSTRUCTION MANAGEMENT PLAN
2.2.1 The CM@Risk will prepare a Construction Management Plan (CMP), which may include the CM@Risk’s professional
opinions concerning: (a) Project Milestone dates and the Project Schedule, including the broad sequencing of the design
and construction of the Project, (b) investigations, if any, to be undertaken to ascertain subsurface conditions and physical
conditions of existing surface and subsurface facilities and underground utilities, (c) alternate strategies for fast- tracking
and/or phasing the construction, (d) the number of separate subagreements to be awarded to Subcontractors and Suppliers
for the Project construction, (e) permitting strategy, (f) safety and training programs, (g) construction quality control, (h) a
commissioning program, (i) the cost estimate and basis of the model, and a) a matrix summarizing each Project Team
member’s responsibilities and roles.
2.2.2 The CM@Risk may add detail to its previous version of the CMP to keep it current throughout the design phase, so that
the CMP is ready for implementation at the start of the construction phase. The update/revisions may take into account
(a) revisions in Drawings and Specifications; (b) the results of any additional investIgatory reports of subsurface conditions,
drawings of physical conditions of existing surface and subsurface facilities and documents depicting underground utilities
placement and physical condition, whether obtained by the City, Design Professional, or the CM@Risk, (c) unresolved
permitting issues, and significant issues, if any, pertaining to the acquisition of land and right of way, (d) the fast- tracking
if any of the construction, or other chosen construction delivery methods, (e) the requisite number of separate bidding
documents to be advertised, (f) the status of the procurement of long-lead time equipment (if any) and/or materials, and
(9) funding issues identified by the City.
2.3 PROJECT SCHEDULE
2.3.1 The fundamental purpose of the “Project Schedule” is to identify, coordinate, and record the tasks and activities to be
performed by all of the Project Team members and then for the Project Team to utilize that Deliverable as a basis for
managing and monitoring all member’s compliance with the schedule requirements of the Project. Each Project Team
member is responsible for its compliance with the Project Schedule requirements. The CM@Risk will, however, develop
and maintain the “Project Schedule” on behalf of and to be used by the Project Team based on input from the other Project
Team members. The Project Schedule will be consistent with the most recent revised/updated CMP. The Project Schedule
will use the Critical Path Method (CPM) technique, unless required otherwise, in writing by the City. The CM@Risk will
use scheduling software to develop the Project Schedule that is acceptable to the City. The Project Schedule shall be
presented in graphical and tabular reports as agreed upon by the Project Team. If Project phasing as described below is
required, the Project Schedule will indicate milestone dates for the phases once determined.
2.3.2.The Project Schedule shall include a Critical Path Method (CPM) diagram schedule that shall show the sequence of
activities, the interdependence of each activity and indicate the Critical Path.
2.3.2.1 The CPM diagram schedule shall be in Days and indicate duration, earliest and latest start and finish dates for all activities,
and total Float times for all activities except critical activities. The CPM diagram shall be presented in a time scaled
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graphical format for the Project as a whole.
2.3.2.2 The CPM diagram schedule shall indicate all relationships between activities.
2.3.2.3 The activities making up the schedule shall be sufficient detail to assure that adequate planning has been done for proper
execution of the Work and such that it provides an appropriate basis for monitoring and evaluating the progress of the
Work
2.3.2.4 The CPM diagram schedule shall be based upon activities, which would coincide with the schedule of values but the Project
Schedule is not required to be cost-loaded.
2.3.2.5 The CPM diagram schedule shall show all submittals associated with each work activity and the review time for each
submittal.
2.3.2.6 The schedule shall show Milestones, including Milestones for City-furnished information, and shall include activities for
City-furnished equipment and furniture when those activities are interrelated with the CM@Risk activities,
2.3.2.7 The schedule shall include a critical path activity that reflects anticipated rain delay during the performance of the contract.
The duration shall reflect the average climatic range and usual industrial conditions prevailing in the locality of the site
Weather data shall be based on information provided by the National Weather Services or other approved source.
2.3.3 The Project Schedule shall consider the City's and the tenants' occupancy requirements showing portions of the Project
having occupancy priority, and Contract Time.
2.3.4 Float time shall be as prescribed below:
2.3.4.1 The total Float within the overall schedule, is not for the exclusive use of either the City or the CM@Risk, but is jointly
owned by both and is a resource available to and shared by both parties as needed to meet contract milestones and the
Project completion date.
2.3.4.2 The CM@Risk shall not sequester shared Float through such strategies as extending activity duration estimates to
consume available Float, using preferential logic, or using extensive crew/resource sequencing, etc. Since Float time
within the schedule is jointly owned, no time extensions will be granted nor delay damages paid until a delay occurs which
extends the Work beyond the Substantial Completion date.
2.3.4.3 Since Float time within the schedule is jointly owned, it is acknowledged that City4aused delays on the Project may be offset
by City-caused time savings (i.e., critical path submittals returned in less time than allowed by the contract, approval of
substitution requests and credit changes which result in savings of time to the CM@Risk, etc.). In such an event, the
CM@Risk shall not be entitled to receive a time extension or delay damages until all City4aused time savings are
exceeded, and the Substantial Completion date is also exceeded.
2.3.5 The Project Schedule will be updated and maintained by the CM@Risk throughout the design phase such that it will not
require major changes at the start of the construction phase to incorporate the CM@Risk’s plan for the performance of
the construction phase Work. The CM@Risk will provide updates and/or revisions to the Project Schedule for use by the
Project Team, whenever required, but no less often than at the monthly Project Team meetings. The CM@Risk will include
with such submittals a narrative describing its analysis of the progress achieved to<late vs. that planned, any concerns
regarding delays or potential delays, and any recommendations regarding mitigating actions.
2.3.6 Project Phasinq: if phased construction is deemed appropriate and the City and Design Professional approve, the
CM@Risk will review the design and make recommendations regarding the phased issuance of Construction Documents
to facilitate phased construction of the Work, with the objective of reducing the Project Schedule and/or Cost of the Work,
The CM@Risk will take into consideration such factors as natural and practical lines of work severability, sequencing
effectiveness, access and availability constraints, total time for completion, construction market conditions, labor and
materials availability. and any other factors pertinent to saving time and cost.
2.4 DESIGN DOCUMENT REVIEWS
2.4.1
2.4.2
The CM@Risk will evaluate periodically the availability of labor, materials/equipment, building systems, cost-sensitive
aspects of the design; and other factors that may impact the cost estimate, GMP Proposals and/or the Project Schedule.
The CM@Risk will recommend, in conjunction with the Project Team, those additional surface and subsurface
investigations that, in its professional opinion, are required to provide the necessary information for the CM@Risk to
construct the Project. Before initiating construction operations, the CM@Risk may request additional investigations in their
GMP Proposal to improve the adequacy and completeness of the site condition information and data made available withthe Construction Documents.
2,4.3 The CM@Risk will meet with the Project Team as required to review designs during their development. The CM@Risk will
familiarize itself with the evolving documents through the various design phases. The CM@Risk will proactively advise the
Project Team and make recommendations on factors related to construction costs, and concerns pertaining to the feasibility
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and practicality of any proposed means and methods, selected materials, equipment and building systems, and, labor and
material availability. The CM@Risk will furthermore maintain a project decision and trend log as design develops and
advise the Project Team on proposed site improvements, excavation and foundation considerations, as well as concerns
that exist with respect to coordination of the Drawings and Specifications. The CM@Risk will recommend cost effective
alternatives
2.4.4 The CM@Risk will routinely conduct constructability and bidability reviews of the Drawings and Specifications as
necessary to satisfy the needs of the Project Team. The reviews will attempt to identify all discrepancies and
inconsistencies in the Construction Documents especiallythose related to clarity, consistency, and coordination of Work of
Subcontractors and Suppliers.
2.4.4.1 Constructability Reviews: The CM@Risk will evaluate whether (a) the Drawings and Specifications are configured to enable
efficient construction, (b) design elements are standardized, (c) construction efficiency is properly considered in the
Drawings and Specifications, (d) module/preassembly design are prepared to facilitate fabrication, transport and installation ,
(e) the design promotes accessibility of personnel, material and equipment and facilitates construction under adverse
weather conditions, (f) sequences of Work required by or inferable from the Drawings and Specifications are practicable,
and (g) the design has taken into consideration efficiency issues concerning access and entrance to the site, laydown,
and storage of materials, staging of site facilities, construction parking, and other similar pertinent issues.
2.4.4.2 Bidability Reviews: The CM@Risk will check cross-references and complementary Drawings and sections within the
Specifications, and in general evaluate whether (a) the Drawings and Specifications are sufficiently clear and detailed to
minimize ambiguity and to reduce scope interpretation discrepancies, (b) named materials and equipment are
commercially available and are performing well or otherwise. in similar installations, (c) Specifications include alternatives
in the event a requirement cannot be met in the field, and (d) in its professional opinion, the Project is likely to be subject
to differing site conditions.
2.4.4.3 The results of the reviews will be provided to the City in formal, written reports clearly identifying all discovered
discrepancies and inconsistencies in the Drawings and Specifications with notations and recommendations made on the
Drawings, SpecificaUons, and other documents. If requested by the City, the CM@Risk will meet with the City and Design
Professional to discuss any findings and review reports.
2.4.4.4 The CM@Risk’s reviews will be from a contractor's perspective, and though it will serve to reduce the number of Requests
for Information (RFls) and changes during the construction phase, responsibility for the Drawings and Specifications will
remain with the Design Professional and not the CM@Risk.
2.4.5 Notification of Variance or Deficiency: it is the CM@Risk’s responsibility to assist the Design Professional in ascertaining
that, in the CM@Rtsk's professional opinion, the Construction Documents are in accordance with applicable laws, statutes,
ordinances, building codes, rules and regulations. If the CM@Risk recognizes that portions of the Construction Documents
are at variance with applicable laws, statutes, ordinances, building codes, rules and regulations, it will promptly notify the
Design Professional and City in writing, describing the apparent variance or deficiency. However, the Design Professional
is ultimately responsible for the compliance with those laws, statutes, ordinances, building codes, rules and regulations.
2.4.6 Alternate Systems Evaluations: The Project Team will routinely identify and evaluate using value engineering principles
any alternate systems, approaches, design changes that have the potential to reduce Project costs while still delivering a
quality and functional product. If the Project Team agrees, the CM@Risk in cooperation with the Design Professional will
perform a cost/benefit analysis of the alternatives and submit such in writing to the Project Team. The Project Team will
decide which alternatives will be incorporated into the Project. The Design Professional will have full responsibility for the
incorporation of the alternatives into the Drawings and Specifications. The CM@Risk will include the cost of the
alternatives into the cost estimate and any GMP Proposals.
2.5 COST ESTIMATES
2.5.1 Unless otherwise agreed by both parties, within 14 Days after receipt of the documents for the various phases of design,
the CM@Risk shall provide a complete and detailed cost estimate and a written review of the documents. The cost
estimate should include all cost categories except Owner’s Contingency included in the GMP Proposal identified in Exhibit
C attached. The Design Professional and CM@Risk shall reconcile any disagreements on the estimate to arrlve at an
agreed cost. If no consensus is reached, the City will make the final determination.
2.5.2 If any estimate submitted to the City exceeds previously accepted estimates or the City’s Project Budget, the CM@Risk
shall make appropriate recommendations on methods and materials to the City and Design Professional that he believes
will bring the project back into the Project Budget.
2.5.3 In between these Milestone estimates, the CM@Risk shall periodically provide a tracking report which identifies the upward
or downward movements of costs due to design development, value engineering or scope changes. It shall be the
responsibility of the CM@Risk to keep the City and Design Professional informed as to the major trend changes in costs
relative to the City's budget.
2.5.4 If requested by the City, the CM@Risk shall prepare a preliminary -cash flow- projection based upon historical records of
similar type projects to assist the City in the financing process.
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2.6 GUARANTEED MAXIMUM PRICE (GMP) PROPOSALS
2.6.1.1 The proposed GMP for the entire Work (or portions thereon will be presented in a format acceptable to the City (see Exhibit
C attached). CM@Risk must verify with the City the current Exhibit C requirements and procedures when entering into
these services.
2.6.1.2 The City may request a GMP Proposal for all or any portion of the Project and at any time during the design phase. Any
GMP Proposals submitted by the CM@Risk will be based on and consistent with the current update/revised cost estimate at
the time of the request, the associated estimates for construction costs and include any clarifications or assumptions upon
which the GMP Proposal(s) are based
2.6.2 Guaranteed Maximum Price is comprised of the following not-to-exceed cost reimbursable or lump sum amounts definedbelow
2.6.2.1 The Cost of the Work is actual costs and is a not-toexceed, reimbursable amount.
2.6.2.2 The General Conditions Costs are a firm fixed lump sum amount included as a Cost of the Work and that will include
bonds and insurance premiums based on the full contract price for construction.
2.6.2.3 The Construction Fee is 7 % of the Cost of the Work.
2.6.2.4 CM@Risk’s Contingency is an amount the CM@Risk may use under the following conditions: (1) at its discretion for
increases in the Cost of the Work, or (2) with written approval of the City for increases in General Condition Costs
CM@Risk’s Contingency is assumed to be a direct project cost so will receive all markups at the time of GMP submission.
2.6.2.5 Taxes are deemed to include all sales, use, consumer, and other taxes which are legally enacted when negotiations of the
GMP were concluded, whether or not yet effective or merely scheduled to go into effect. Taxes are actual costs and are
included as a Cost of the Work.
2.6.3 Owner’s Contingency are funds to be used at the discretion of the Owner to cover any increases in Project costs that
result from Owner directed changes or unforeseen site conditions. Owner’s Contingency will be added to the GMP amount
provided by the CM@Risk, the sum of which will be the full contract price for construction. Markups for Construction Fee
and taxes will be applied by the CM@Risk at the time that Owner’s Contingency is used.
2.6.4
2.6.5
GMPs are cumulative including CM@Risk Contingency. The amount of CM@Risk Contingency for each GMP amendment
will be negotiated separately and shall reflect the CM@Risk’s risk from that point in the project forward
The CM@Risk will prepare its GMP in accordance with the City's request for GMP Proposal requirements based on the
most current completed plans and specifications at that time. The CM@Risk shall provide a list of drawings and
specifications upon which its proposed GMP is based. These documents will be identified as the GMP Plans and
Specifications,
2.6.6
2.6.7
An updated/revised Project Schedule will be included with any GMP Proposal(s) that reflects the GMP Plans and
Specifications. Any such Project Schedule updates/revisions will continue to comply with the requirements of paragraph 2.3.
GMP savings resulting from a lower actual project cost than anticipated by the CM@Risk remaining at the end of the project
will revert to City.
2.6.7.1 GMP Proposal(s) Review and Approval
2.6.7.2 The CM@Risk will meet with the City and Design Professional to review the GMP Proposal(s) and the written statement of
its basis. As part of the statement of basis, the CM@Risk shall identify and justify any costs that are significantly different
than the latest cost estimate provided by the CM@Risk. In the event the City or Design Professional discovers
inconsistencies or inaccuracies in the information presented, the CM@Risk will make adjustments as necessary to the
GMP Proposal, its basis or both.
2.6.7.3 The City upon receipt of any GMP proposal from the CM@Risk, may submit the GMP Plans and Specifications to an
independent third party or to the Design Professional for review and verification. The third party or Design Professional will
develop an independent estimate of the Cost of the Work and review the Project Schedule for the associated scope of the
GMP Proposals
2.6.7.4 If the CM@Risk GMP Proposal is greater than the independent third party or Design Professional's estimate, the City may
require the CM@Risk to reconfirm its GMP Proposal. The CM@Risk will accept the independent third party’s or Design
Professional’s estimate for the Cost of Work as part of his GMP or present a report within seven days of a written request
to the City identifying, explaining, and substantiating the differences. The CM@Risk may be requested to, or at its own
discretion, submit a revised GMP Proposal for consideration by the City. At that time, the City may do one of the following.
(a) Accept the CM@Risk original or revised GMP Proposal, if within the City’s budget, without comment.
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(b)Accept the CM@Risk original or revised GMP Proposal that exceeds the City's budget and indicate in writing to the
CM@Risk that the Project Budget has been increased to fund the differences
(c) Reject the CM@Risk’s original or revised GMP Proposal because it exceeds the City’s budget, the independent third
parties or Design Professional’s estimate, in which event, the City may terminate this Contract and/or elect to not enter
into a separate contract with the CM@Risk for the construction phase associated with the scope of Work reflected
in the GMP Proposal
2.6.7.5 If during the review and negotiation of GMP Proposals design changes are required. the City will authorize and cause the
Design Professional to revise the Construction Documents to the extent necessary to reflect the agreed-upon assumptions
and clarifications contained in the final approved GMP Proposal. Such revised Construction Documents will be furnished
to the CM@Risk. The CM@Risk will promptly notify the Design Professional and City in writing if any such revised
Construction Documents are inconsistent with the agreed-upon assumptions and clarifications.
2.7 MAJOR SUBCONTRACTOR AND MAJOR SUPPLIER SELECTIONS
2.7.1 The selection of major Subcontractors and major Suppliers may occur prior to submission of a GMP Proposal. Major
Subcontractors may be selected based on qualifications or a combination of qualifications and price. Subcontractors shall
not be selected based on price alone. Except as noted below, the selection of major Subcontractors/Suppliers is the
responsibility of the CM@Risk. In any case, the CM@Risk is solely responsible for the performance of the selected
Subcontractors/Suppliers.
2.7.1.1 The CM@Risk will prepare a Subcontractor/Supplier selection plan and submit the plan to the City for approval. This
subcontractor selection plan shall identify those subcontractor trades anticipated to be prequalified by qualifications and
competitive bid in accordance with Section 2.7.2 and subcontractor trades will not be pre4ualified through a formalized
qualifications-based selection process (competitively bid only). The subcontractor selection plan must be consistent with
the selection requirements included in this Contract and the provisions of Chapter 2269 of the Texas Government Code
2.7.2 Selection by qualifications and competitive bid - The CM@Risk shall apply the subcontractor selection plan in the evaluation
of the qualifications of a Subcontractor(s) or Supplier(s) and provide the City with its process to prequalify prospective
subcontractors and suppliers. All Work for major Subconsultants and major Suppliers shall then be competitively bid to
the prequalified Subcontractors. Competitive bids may occur prior to or after the GMP Proposal(s),
2.7.2.1 The CM@Risk will develop Subcontractor and Supplier interest, submit the names of a minimum of three qualified
Subcontractors or Suppliers for each trade in the Project for approval by the City and solicit bids for the various Work
categories. If there are not three qualified Subcontractors/Suppliers available for a specific trade or there are extenuating
circumstances warranting such, the CM@Risk may request approval by the City to submit less than three names. Without
prior written notice to the City, no change in the recommended Subcontractors/Suppliers will be allowed
2.7.2.2 if the City objects to any nominated Subcontractor/Supplier or to any recommended self-performed Work bidding
opportunities for good reason, the CM@Risk will nominate a substitute Subcontractor/Supplier that is acceptable to the
City
2.7.2.3 The CM@Risk will distribute Drawings and Specifications, and when appropriate, conduct a prebid conference with
prospective Subcontractors and Suppliers.
2.7.2.4 if the CM@Risk desires to self-perform certain portions of the Work, it will request to be one of the approved Subcontractor
bidders for those specific bid packages. The CM@Risk’s bid will be evaluated in accordance with the process identified
below. If events warrant and the City concurs that in order to ensure compliance with the Project Schedule and/or cost, utf
a Sutx;ontractor is terminated the CM@Risk may self+erform Work without re-bidding the Work
2.7.2.5 The CM@Risk shall request the pnqualtfied subcontractors to provide a detailed bid for the services requested. The
subcontractor bid, provided on the subcontractors’ letterhead, shall contain sufficient information (i.e. unit costs/amounts) to allow
an evaluaHon of the reasonableness of bid costs. The CM@Risk shall receive, open, record and evaluate the bids. The apparent
low bidders will be interviewed to determine the responsiveness of their proposals. In evaluating the responsiveness of bid
proposals the CM@Risk, in addition to bid price, may consider the following factors: past performance on similar projects,
qualtficaUons and experience of personnel assigned, quality management plan, approach or understanding of the Work to be
performed, and performance schedule to complete the Work. The final evaluation of Subcontractor/Supplier bids will be done
with the City Representative in attendance to observe and witness the process. The CM@Risk will resolve any
Subcontractor/Supplier bid withdrawal, protest or disqualtfimtion in connection with the award at no increase in the Cost of the
Work
2.7.3 The CM@Risk will be required to prepare two different reports on the subconaachng process.
2.7.3.1 Within fifteen Days after each major Subcontractor/Supplier bid opening process, the CM@Risk will prepare a report for the City’s
review and approval identifying the recommended Subcontractors/Supplier for each category of Work. The report will provide (a)
the name of the recommended Subcontractor/Supplier and the amount of the Subcontractor/Supplier bid for each subagreement,
(b) the sum of all recommended Subcontractor/Supplier bids received, (c) a copy of the bids received from each Subcontractor,
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and (d) trade work and its cost that the CM@Risk intends to setf+)erform, if any.
2.7.3.2 Upon completIon of the Subcontractor/Supplier bidding process, the CM@Risk shall submit a summary report to the City of
the entire Subcontractor/Supplier selection process. The report will indicate, by bid process, all Subcontractors/Suppliers
contacted to determine interest, the Subcontractors/Suppliers solicited, the bids received, and costs negotiated, and the
recommended Subcontractors/Suppliers for each category of Work.
2.7.4
2.7.5
The approved Subcontractors/Suppliers will provide a Schedule of Values that reflects their final accepted bid proposal,
which will be used to create the overall Project Schedule of Values.
If after receipt of sub+ids or after award of Subcontractors and Suppliers, the City objects to any nominated Subcontractor/Supplier
or to any self-performed Work for good reason, the CM@Risk will nominate a substitute Subcontractor or Supplier, preferably, if
such oplon is sOII available, from those who submitted Sukx;ontractor bids for the Work affected. Once such substitute
Subcontractors and Suppliers are consented to by the City, the CM@Risk’s proposed GMP for the Work or portion thereof will be
correspondingly adjusted to reflect any higher or lower costs from any such substitution.
2.7.6 Promptly aRer receipt of the Notice of Intent to Award, the City will conduct a prbaward conference with the CM@Risk and other
Project Team members. At the preaward conference, the CM@Risk will (a) review the nominated slate of Subcontractors and
Suppliers and discuss any concerns with or objections that the City has to any nominated Subcontractor or Suppliec (b) discuss
City concerns relating to any proposed self- performed Work; (c) review the CM@Risk’s proposed Contract Price for the Work
during the construction phase; (d)discuss the conditions, if any, under which the City will agree to leave any portion of the remaining
CM@Risk ConUngencv within the Contract Price for the construction phase Work; (e) resolve possible time frames for the Date
of commencement of the Contract Time for the construction phase Work; (D schedule the pre{onstruction oonference; and (g)
discuss other matters of importance.
ARTICLE 3 – PERIOD OF SERVICES
3.1 The design phase services described in this Contract will be performed by CM@Risk in accordance with the most current
update/revised Project Schedule. Failure on the part of the CM@Risk to adhere to the Project Schedule requirements for
activities for which it is responsible will be sufficient grounds for termination of this Contract by the City.
3.1.1 Upon failure to adhere to the approved schedule, City may provide written notice to CM@Risk that it intends to terminate
the Agreement unless the problem cited is cured, or commenced to be cured, within three days of CM@Risk’s receipt of
such notice
3.2 If the date of performance of any obligation or the last day of any time period provided for herein should fall on a Saturday,
Sunday, or holiday for the City, then said obligation will be due and owing, and said time period will expire, on the first day
thereafter which is not a Saturday, Sunday or legal City holiday. Except as may otherwise be set forth herein, any
performance provided for herein will be timely made if completed no later than 5:00 p.m. (Denton time) on the day of
performance.
ARTICLE 4 - CONTRACT AMOUNT AND PAYMENTS
4.1 CONTRACT AMOUNT
4.1 .1 Based on the design phase services fee proposal submitted by the CM@Risk and accepted by the City (which by reference
is made a part of this Contract); the City will pay the CM@Risk a lump sum fee in the amount of $2,252,441
Additional services as described in subsection 4.3:$200,000
Total Contract Amount. not to exceed.$Z45Z441
4.2
4.2.1
PAYMENTS
Requests for monthly payments by the CM@Risk for design phase services will be submitted in a form acceptable to the
City and will be accompanied by a progress report, detailed invoices and receipts, if applicable. Any requests for payment will
include, as a minimum, a narrative description of the tasks accomplished during the billing period, a listing of any Deliverables
submitted, and copies of any Subconsultants’ requests for payment, plus similar narrative and listings of Deliverables
associated with their Work. Payment for services negotiated as a lump sum shall be made in accordance with the
percentage of work completed during the preceding month. Services negotiated as a not-toexceed fee will be paid in
accordance with the work effort expended on that service during the preceding month.
4.2.2
4.2.3
The fees for additional design phase services provided by the CM@Risk and any Subcontractors or Subconsultants will
be based upon the hourly rate schedule included as Exhibit B, attached,
The CM@Risk will pay all sums due Subconsultants for services and reimbursable expenses within 14 calendar days after
the CM@Risk has received payment for those services from the City. In no event will the City pay more than 95 percent
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of the Contract Amount until final acceptance of all design phase services, and award of the final approved GMP for the
entire Project by City Council.
4.2.4 THE CM@RISK AGREES THAT NO CHARGES OR CLAIMS FOR COSTS OR DAMAGES OF ANY TyPE WILL BE MADE BY IT FOR ANY
DELAYS OR HINDRANCES BEYOND THE ReASONABLE CONTROL OF THE CITY DURING THE PROGRESS OF ANY PORTION OF THE
SERVICES SPECIFIED IN THIS CONTRACT. SUCH DELAYS OR HINDRANCES, IF ANY, WILL BE SOLELY COMPENSATED FOR BY AN
ExrENsioN OF TIME FOR SUCH REASONABLE PERIOD AS MAY BE MUTUALLY AGREED BFIWEEN THE PARTIES. IT IS UNDERSTOOD
AND AGREED, HOWEVER, THAT PERMInING THE CM@RISK TO PROCEED TO COMPLETE ANY SERVICES, IN WHOLE OR IN PART
AFrER THE DATE TO WHICH THE TIME OF COMPLETION MAY HAVE BEEN EXTENDED, WILL IN NO WAY ACT AS A WAIVER ON THE PART
OF THE CITy OF ANY OF rrs LEGAL RIGHTS HEREIN.
4.2.5 If any service(s) executed by the CM@Risk is abandoned or suspended in whole or in part, for a period of more than 180
days through no fault of the CM@Risk. the CM@Risk is to be paid for the services performed prior to the abandonment
or suspensIon.
4.3 ADDITIONAL DESIGN PHASE SERVICES
4.3.1 The following additional services will be required for the successful completion of this Project. Mark- ups are not authorized
and only the reimbursables specifically identified below will be reimbursed as authorized herein:
4.3.1.1 When authorized by the City. the CM@Risk shall provide special project services as requested by the City. The scope and
cost of these services shall be negotiated as the need is identified and shall be based on the hourly rates agreed to under
this contract. The cost for these special services shall not exceed $200,000 without further approval of the City.
4.3.1.2 When authorized by the City, the CM@Risk will be entitled to reimbursement at cost for direct expenses related to its
performance of design phase services.
ARTICLE 5 - CITY'S RESPONSIBILITIES
5.1
5.1.1
5.1.2
5.1.3
The City, at no cost to the CM@Risk, will furnish the following information
One copy of data the City determines pertinent to the work. However, the CM@Risk will be responsible for searching the
records and requesting information it deems reasonably required for the Project.
All available data and information pertaining to relevant policies, standards, criteria, studies, etc.
The name of the City employee or City’s representative who will serve as the Project Manager during the term of this
Contract. The Project Manager has the authority to administer this Contract and will monitor the CM@Risk’s compliance
with all terms and conditions stated herein. All requests for information from or decisions by the City on any aspect of the
work or Deliverables will be directed to the Project Manager.
5.2
5.2.1
The City additionally will
Contract separately with one or more design professionals to provide architectural and/or engineering design services for
the Project. The scope of services for the Design Professional will be provided to the CM@Risk for its information. The
CM@Risk will have no right, to limit or restrict any changes of such services that are otherwise mutually acceptable to the
City and Design Professional.
5.2.2
5.2.3
Supply, without charge, all necessary copies of programs, reports, drawings, and specifications reasonably required by
the CM@Risk except for those copies whose cost has been reimbursed by the City.
Provide the CM@Risk with adequate information in its possession or control regarding the City’s requirements for the
Project
5.2.4 Give prompt written notice to the CM@Risk when the City becomes aware of any default or defect in the Project or non-
conformance with the Drawings and Specifications, or any of the services required hereunder. Upon notice of failure to
perform. the City may provide written notice to CM@Risk that it intends to terminate the Agreement unless the problem
cited is cured, or commenced to be cured, within three days of CM@Risk’s receipt of such notice,
5.2.5
5.3
Notify the CM@Risk of changes affecting the budget allocations or schedule.
The City's Project Manager will have authority to approve the Project Budget and Project Schedule, and render decisions and
furnish information the City’s Project Manager deems appropriate to the CM@Risk,
ARTICLE 6 – CONTRACT CONDITIONS
6.1 PROJECT DOCUMENTS AND COPYRIGHTS
6.1.1 City Ownership of Project Documents: All work products (electronically or manually generated) including but not limited
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to: cost estimates, studies, design analyses, Computer Aided Drafting and Design (CADD) digital files, and other related
documents which are prepared specifically in the performance of this Contract (collectively referred to as Project
Documents) are to be and remain the property of the City and are to be delivered to the Project Manager before the final
payment is made to the CM@Risk. Nonetheless, in the event these Projects Documents are altered, modified or adapted
without the written consent of the CM@Risk, which consent the CM@Risk will not unreasonably withhold, the City agrees
to hold the CM@Risk harmless to the extent permitted by law, from the legal liability arising out of and or resulting from the
City’s alteration, modification or adaptation of the Project Documents.
6.1.2 CM@Risk to Retain Copyriqhts: The copyrights, patents, trade secrets or other intellectual property rights associated with
the ideas, concepts, techniques, inventions, processes or works of authorship developed or created by the CM@Risk, its
Subconsultants or personnel, during the course of performing this Contract or arising out of the Project will belong to the
CM@Risk. but will remain available for use by the City for this Project under the terms of this Contract.
6.1.3 License to City for Reasonable Use: The CM@Risk hereby grants, and will require its Subconsultants to grant, a license
to the City, its agents, employees, and representatives for an indefinite period of time to reasonably use, make copies, and
distribute as appropriate the Project Documents, works or Deliverables developed or created for the Project and this
Contract. This license will also include the making of derivative works. In the event that the derivative works require the
City to alter or modify the Project Documents, then paragraph 6.1.1 applies.
6.1.4
6.2
Documents to Bear Seal: When applicable and required by state law, the CM@Risk and its Subconsultants will endorse
by a Texas professional seal all plans, works, and Deliverables prepared by them for this Contract.
COMPLETENESS AND ACCURACY OF CM@RISK'S WORK
6.2.1 The CM@Risk will be responsible for the completeness and accuracy of its reviews, reports, supporting data, and other
design phase Deliverables prepared or compiled pursuant to its obligations under this Contract and will at its sole own
expense correct its work or Deliverables. Any damage incurred by the City as a result of additional construction cost
caused by such willful or negligent errors, omissions or acts shall be chargeable to the CM@Risk to the extent that such
willful or negligent errors, omissions and acts fall below the standard of care and skill that a professional CM@Risk in
Denton, Texas would exercise under similar conditions. The fact that the City has accepted or approved the CM@Risk’s
work or Deliverables will in no way relieve the CM@Risk of any of its responsibilities under the Contract, nor does this
requirement to correct the work or Deliverable constitute a waiver of any claims or damages otherwise available by law
or Contract to the City. Correction of errors, omissions and acts discovered on architectural or engineering plans and
specifications shall be the responsibility of the Design Professional.
6.3
6.3.1
ALTERATION IN CHARACTER OF WORK
In the event an alteration or modification in the character of Work or Deliverable results in a substantial change in this
Contract, thereby materially increasing or decreasing the scope of services, cost of performance, or Project Schedule, the
Work or Deliverable will nonetheless be performed as directed by the City. However, before any altered or modified Work
begins, a Change Order or amendment will be approved and executed by the City and the CM@Risk. Such Change Order
or amendment will not be efFective until approved by the City.
6.3.2
6.3.3
Additions to, modifications, or deletions from the Project provided herein may be made, and the compensation to be paid
to the CM@Risk may accordingly be adjusted by mutual agreement of the contracting parties.
No claim for extra work done or materials furnished by the CM@Risk will be allowed by the City except as provided herein,
nor will the CM@Risk do any work or furnish any material(s) not covered by this Contract unless such work or material is
first authorized in writing. Work or material(s) furnished bythe CM@Risk without such prior written authorization will be the
CM@Risk’s sole jeopardy, cost, and expense, and the CM@Risk hereby agrees that without prior written authorization
no claim for compensation for such work or materials furnished will be made.
6.4 DATA CONFIDENTIALITY
6.4.1 As used in the Contract, data means all information, whether written or verbal, including plans, photographs, studies,
investigations, audits, analyses, samples, reports, calculations, internal memos, meeting minutes, data field notes, work
product, proposals, correspondence, and any other similar documents or information prepared by or obtained by the
CM@Risk in the performance of this Contract,
6.4.2 The parties agree that all data, including originals, images, and reproductions, prepared by, obtained by, or transmitted to the
CM@Risk in connection with the CM@Risk’s performance of this Contract is confidential and proprietary information
belonging to the City to the extent allowed by Texas law.
6.4.3 The CM@Risk will not divulge data to any third party without prior written consent of the City. The CM@Risk will not use
the data for any purposes except to perform the services required under this Contract. These prohibitions will not apply to
the following data:
6.4.3.1 Data which was known to the CM@Risk prior to its performance under this Contract unless such data was acquired in
connection with work performed for the City.
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6.4.3.2 Data which was acquired by the CM@Risk in its performance under this Contract and which was disclosed to the
CM@Risk by a third party, who to the best of the CM@Risk’s knowledge and belief, had the legal right to make such
disclosure and the CM@Risk is not otherwise required to hold such data in confidence; or
6.4.3.3 Data, which is required to be disclosed by the CM@Risk by virtue of law, regulation, or court, including but not limited to
the Texas Public Information Act, Texas Government Code Chapter 552
6.4.4 In the event the CM@Risk is required or requested to disclose data to a third party, or any other information to which the
CM@Risk became privy as a result of any other contract with the City, the CM@Risk will first notify the City as set forth
in this Article of the request or demand for the data. The CM@RIsk will timely give the City sufficient facts, such that the
City can have a meaningful opportunity to either first give its consent or take such action that the City may deem appropriate
to protect such data or other information from disclosure.
6.4.5 The CM@Risk, unless prohibited by law, within ten calendar days after completion of services for a third party on real or
personal property owned or leased by the City, will promptly deliver, as set forth in this section, a copy of all data to the
City. All data will continue to be subject to the confidentiality agreements of this Contract.
6.4.6 The CM@Risk assumes all liability for maintaining the confidentiality of the data in its possession and agrees to
compensate the City if any of the provisions of this section are violated by the CM@Risk, its employees, agents or
Subconsultants. Solely for the purposes of seeking injunctive relief, it is agreed that a breach of this section will be deemed
to cause irreparable harm that justifies injunctive relief in court.
6.5
6.5.1
PROJECT STAFFING
Prior to the start of any work or Deliverable under this Contract. the CM@Risk will submit to the City, an organization chart
for the CM@Risk staff and Subconsultants and detailed resumes of key personnel listed in its response to the City’s
Request for Qualifications or subsequent fee proposals (or revisions thereto), that will be involved in performing the
services prescribed in the Contract. Unless, otherwise informed, the CIty hereby acknowledges its acceptance of such
personnel to perform such services under this Contract. In the event the CM@Risk desires to change such key personnel
from performing such services under this Contract, the CM@Risk will submit the qualifications of the proposed substituted
personnel to the City for prior approval. Key personnel will include, but are not limited to, principal-in-charge, project
manager, superintendent, project director or those persons specifically identified to perform services of cost estimating,
scheduling. value engineering, and procurement planning.
6.5.2 The CM@Risk will maintain an adequate number of competent and qualified persons, as determined by the City, to ensure
acceptable and timely completion of the scope of services described in this Contract throughout the period of those services.
If the City objects, with reasonable cause, to any of the CM@Risk’s staff, the CM@Risk will take prompt corrective action
acceptable to the City and, if required, remove such personnel from the Project and replace with new personnel acceptable
to the City
6.6
6.6.1
INDEPENDENT CONTRACTOR
The CM@Risk is and will be an independent contractor and whatever measure of control the City exercises over the work
or Deliverable pursuant to the Contract will be as to the results of the work only. No provision in this Contract will give or be
construed to give the City the right to direct the CM@Risk as to the details of accomplishing the work or Deliverable. These
results will comply with all applicable laws and ordinances,
6.7
6.7.1
6.8
6.8.1
SUBCONSULTANTS
Prior to beginning the work or Deliverable, the CM@Risk will furnish the City for approval. the names of all Subconsultants,
if any, to be used on this Project. Subsequent changes are subject to the approval of the City
TERMINATION
The City and the CM@Risk hereby agree to the full performance of the covenants contained herein, except that the City
reserves the right, at its discretion and without cause, to terminate or abandon any or all services provided for in this
Contract, or abandon any portion of the Project for which services have been performed by the CM@Risk.
6.8.2 In the event the City abandons any or all of the services or any part of the services as herein provided, the City will so notify
the CM@Risk in writing, and the CM@Risk will immediately after receiving such notice is to discontinue advancing the
Work specified under this Contract and mitigate the expenditure, if any, of costs resulting from such abandonment ortermination.
6.8.3
6.8.4
The CM@Risk, upon such termination or abandonment, will promptly deliver to the City all reports, estimates and other
work or Deliverable entirely or partially completed, together with all unused materials supplied by the City.
The CM@Risk will appraise the work completed and submit an appraisal to the City for evaluation. The City will have the
right to inspect the CM@Risk's work or Deliverable to appraise the work completed.
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6.8.5 The CM@Risk will receive compensation in full for services satisfactorily performed to the date of such termination and the
reasonable costs and expenses attributable to such termination. The fee will be paid in accordance with Article 4 of this
Contract and will be an amount mutually agreed upon by the CM@Risk and the City. If there is no mutual agreement, the
final determination will be made in accordance with paragraph 6.9, "Disputes". However, in no event will the fee exceed
that set forth in Article 4 or as amended in accordance with paragraph 6.3, “Alteration in Character of Work-. The City will
make the final payment within sixty Days after the CM@Risk has delivered the last of the partially or otherwise completed
work items and the final fee has been agreed upon.
6.9 DISPUTES
6.9.1 in any unresolved dispute arising out of an interpretation of this Contract or the duties required therein, the final
determination at the administrative level will be made by the City Managerortheir designm.
6.10 WITHHOLDING PAYMENT
6.10.1 The City reserves the right to withhold funds from the City’s progress payments up to the amount equal to the claims the
City may have against the CM@Risk, until such time that a settlement on those claims has been reached.
6.11 RECORDS/AUDIT
6.11.1 Records of the CM@Risk’s direct personnel payroll, reimbursable expenses pertaining to this Project, and records of
accounts between the City and CM@Risk will be kept on a generally recognized accounting basis and shall be available
for up to three years following final completion of the Project. The City, its authorized representative, and/or the appropriate
federal agency, reserve the right to audit the CM@Risk’s records to verify the accuracy and appropriateness of all pricing
data, including data used to negotiate this Contract and any Change Orders. The City reserves the right to decrease
Contract Amount and/or payments made on this Contract if, upon audit of the CM@Risk’s records, the audit discloses the
CM@Risk has provided false, misleading, or inaccurate cost and pricing data.
6.11.2 The CM@Risk will include a provision similar to paragraph 6.11.1 in all of its agreements with Subconsultants,
Subcontractors, and Suppliers providing services under this Contract to ensure the City, its authorized representative,
and/or the appropriate federal agency, has access to the Subconsultants’, Subcontractors', and Suppliers’ records to verify
the accuracy of cost and pricing data. The City reserves the right to decrease Contract Amount and/or payments made on
this Contract if the above provision is not included in Subconsultant, Subcontractor, and Supplier contracts, and one or
more of those parties do not allow the City to audit their records to verify the accuracy and appropriateness of pricingdata
6.12 INDEMNIFICATION
6.12.1 The CM@Risk agrees to defend, indemnify and hold harmless the City of Denton, its officers,
agents and employees, and any jurisdiction or agency issuing permits for any work included
in the Project, their officers, agents and employees, hereinafter individually and collectively
referred to as “indemnitee”, from all suits and claims, including attorney's fees and cost of
litigation, actions, losses, damage, expenses, costs or claims of any character or any nature
arising out of the Work or Deliverable done in fulfilling the terms of this Contract, or on
account of any act, claim or amount arising out of or recovered under Workers’
Compensation Law, or arising out of the failure of the CM@Risk to conform to any statutes,
ordinances, regulation, law or court decree. It is agreed that the CM@Risk will be responsible
for primary loss investigation, defense, and judgment costs where this Contract of indemnity
applies. In consideration of the award of this contract, the CM@Risk agrees to waive all
rights of subrogation against the City, its officers, officials, agents and employees for
losses arising from the work performed by the CM@Risk for the City.
6.13 NOTICES
6.13.1 Unless otherwise provided, any notice, request, instruction, or other document to be given under this Agreement by any
party to any other party shall be in writing and shall be delivered in person or by courier or facsimile transmission or mailed
by certified mail, postage prepaid, return receipt requested and shall be deemed given upon (a) confirmatIon of receipt of
a facsimile transmission, (b) confirmed delivery by hand or standard overnight mail, or (c) upon the expiration of three (3)
business days after the day mailed by certified mail, as follows:
DocuSign Envelope ID: 74CF6F67-D74E-42F8-85E6-A4637A93F76C
of Denton
Fg
901B Texas Street
Denton, TX 76201
D51iS
f Denton
Brown Manager901 A Texas
Denton, TX 76201
)
Sundt Construction. Inc
2015 W. River Rd. #101
Tucson, AZ 85704
o
Or to other such place and with such other copies as either Party may designate as to itself by written notice to the other
Party. Rejection, any refusal to accept, or the inability to deliver because of changed address of which no notice was given
shall be deemed to be receipt of the notice as of the date of such rejection, refusal, or inability to deliver,
6.14 EQUAL OPPORTUNITY/AFFIRMATIVE ACTION
6.14.1 The CM@Risk will comply with the provisions of this Contract, pertaining to discrimination and accepting applications or
hiring employees. The CM@Risk will not discriminate against any worker, employee or applicant, or any member of the
public, because of race, color, religion. gender, national origin, age, or disability nor otherwise commit an unfair employment
practice. The CM@Risk will take afFirmative action to ensure that applicants are employed, and employees are dealt with
during employment, without regard to their race, color, religion, gender or national origin, age or disability. Such action will
include but not be limited to the following: employment, promotion, demotion or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship as well as all other labor organizations furnishing skilled, unskilled and union labor, or who may perform
any such labor or services in connection with this Contract. The CM@Risk further agrees that this clause will be
incorporated in all Subcontracts, and Subconsultants and Suppliers contracts associated with the Project and entered into
by the CM@Risk.
6.15 COMPLIANCE WITH FEDERAL LAWS
6.15.1 The CM@Risk understands and acknowledges the applicability of the Americans With Disabilities Act, the Immigration
Reform and Control Act of 1986 and the Drug Free Workplace Act of 1989 to it. The CM@Risk agrees to comply with
these and all laws in performing this Contract and to permit the City to verify such compliance.
6.16 CONFLICTOF INTEREST
6.16.1 To evaluate and avoid potential conflicts of interest, the CM@Risk will provide written notice to the City, as set forth in this
section, of any work or services performed by the CM@Risk for third parties that may involve or be associated with any real
property or personal property owned or leased by the City. Such notice will be given seven business days prior to
commencement of the Project by the CM@Risk for a third party, or seven business days prior to an adverse action as
defined below. Written notice and disclosure will be sent to:
City of Denton
AHn: Purchasing Manager
Materials Management901 B Texas Street
Denton, TX 76209
6.16.2 Actions considered to be adverse to the City under this Contract include but are not limited to:
(a) Using data as defined in the Contract, acquired in connection with this Contract to assist a third party in pursuing
administrative or judicial action against the City.
(b) Testifying or providing evidence on behalf of any person in connection with an administrative or judicial action against
the City; and
(C)Using data to produce income for the CM@Risk or its employees independently of performing the services under this
Contract, without the prior written consent of the City.
6.16.3 The CM@Risk represents that except for those persons, entities and projects previously identified in writing to the City,
the services to be performed by the CM@Risk under this Contract are not expected to create an interest with any person,
entity, or third party project that is or may be adverse to the interests of the City.
6.16.4 The CM@Risk’s failure to provide a written notice and disclosure of the information as set forth in this section will constitute
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a material breach of this Contract.
6.17 CONTRACTOR'S LICENSE
6.17.1 Prior to award of the Contract, the CM@Risk must provide to the City’s Project Manager, its Contractor’s License
Classification and number, if any, and its Federal Tax I.D. number.
6.18 SUCCESSORS AND ASSIGNS
6.18.1 The City and the CM@Risk will each bind itself, and their partners, successors, assigns, and legal representatives to the
other party to this Contract and to the partners, successors, assigns, and legal representatives of such other party in
respect to all covenants of this Contract. Neither the City nor the CM@Risk will assign, sublet, or transfer its interest in this
Contract without the written consent of the other. In no event will any contractual relation be created or be construed to be
created as between any third party and the City.
6.19 FORCE MAJEURE
6.19 The City of Denton, the CM@Risk, and any Subcontractors shall not be responsible for performance under this Contract
should it be prevented from performance by an act of war, order of legal authority, act of God , or other unavoidable cause
not attributable to the fault or negligence of the City of Denton, the CM@Risk, and any Subcontractors. In the event of
an occurrence under this Section, the City of Denton, the CM@Risk, and any Subcontractors will be excused from any
further performance or observance of the requirements so affected for as long as such circumstances prevail and the City
of Denton, the CM@Risk. and any Subcontractors continues to use commercially reasonable efforts to recommence
performance or observance whenever and to whatever extent possible without delay. The CM@Risk and any
Subcontractors shall immediately notify the City of Denton Project Manager by telephone (to be confirmed in writing within
five (5) calendar days of the inception of such occurrence) and describe at a reasonable level of detail the circumstances
causing the non-performance or delay in performance.
6.20 COVENANT AGAINST CONTINGENT FEES
6.20.1 The CM@Risk warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement
or understanding for a commission, percentage, brokerage, or contingent fee, and that no member of the City Council, or
any employee of the City of Denton has any interest, financially, or otherwise, in the firm. The City of Denton will in the event
of the breach or violation of this warranty, have the right to annul this Contract without liability, or at its discretion to deduct
from the Contract Amount or consideration, the full amount of such commission, percentage, brokerage, or contingent fee.
6.21 NON-WAIVER PROVISION
6.21 .1 The failure of either party to enforce any of the provisions of this Contract or to require performance by the other party of
any of the provisions hereof will not be construed to be a waiver of such provisions, nor will it affect the validity of this
Contract or any part thereof, or the right of either party to thereafter enforce each and every provision.
6.22 JURISDICTION
6.22.1 This Contract will be deemed to be made under and will be construed in accordance with and governed by the laws of the
State of Texas, without regard to the conflicts or choice of law provisions thereof. Under the provisions of Chapter 272 of
the Texas Local Government Code, the City has waived its immunity by entering into this Contract. However, the City’s
sovereign immunity is waived only to the extent set forth by statute. An action to enforce any provision of this Contract or
to obtain any remedy with respect hereto will be brought and tried in the State District Courts located in Denton County,
Texas, and for this purpose, each party hereby expressly and irrevocably consents to the sole and exclusive jurisdiction
and venue of such Court.
6.23 SURVIVAL
6.23.1 All warranties, representations, and indemnifications by the CM@Risk will survive the completion or termination of this
Contract
6.24 MODIFICATION
6.24.1 No supplement, modification, or amendment of any term of this Contract will be deemed binding or effective unless in
writing and signed by the parties hereto and in conformation with provisions of this Contract, except as expressly provided
herein to the contrary.
6.25 SEVERABILITY
6.25.1 if any provision of this Contract or the application thereof to any person or circumstance will be invalid, illegal or
unenforceable to any extent, the remainder of this Contract and the application thereof will not be affected and will be
enforceable to the fullest extent permitted by law.
6.26 INTEGRATION
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6.26.1 This Contract contains the full agreement of the parties hereto. Any prior or contemporaneous written or oral agreement
between the parties regarding the subject matter hereof is merged and superseded hereby.
6.27 TIME ISOF THE ESSENCE
6.27.1 Time of each of the terms, covenants, and conditions of this Contract is hereby expressly made of the essence.
6.28 THIRD PARTY BENEFICIARY
6.28.1 This Contract will not be construed to give any rights or benefits in the Contract to anyone other than the City and the
CM@Risk. All duties and responsibilities undertaken pursuant to this Contract will be for the sole and exclusive benefit of
the City and the CM@Risk and not for the benefit of anyother party.
6.29 COOPERATION AND FURTHER DOCUMENTATION
6.29.1 The CM@Risk agrees to provide the City such other duly executed documents as may be reasonably requested by the
City to implement the intent of this Contract.
6.30 CONFLICT IN LANGUAGE
6.30.1 All work or Deliverables performed will conform to all applicable City of Denton codes, ordinances and requirements as
outlined in this Contract. If there is a conflict in interpretation between provisions in this Contract and any Exhibits, the
provisions in this Contract will prevail.
6.31 CITY'S RIGHT OF CANCELLATION
6.31.1 All parties hereto acknowledge that this Contract is subject to cancellation by the City of Denton pursuant to the provisions
of Texas Local Government Code Chapters 252 and 272, Texas Government Code Chapter 2269, and the general laws
of the State of Texas.
6.32 CONFIDENTIALITY OF PLANS & SPECIFICATIONS
6.32.1 Any plans or specifications received by the CM@Risk regarding this project are for official use only. The CM@Risk may
not share them with others except as required to fulfill contract obligations with the City of Denton
6.32.2 Any plans the CM@Risk generates must include the following statement in the Title Block on every page: “These plans
are for Official use only and may not be shared with others except as required to fulfill the obligations of CM@Risk’s
contract with the City of Denton. This document must be kept secure at all times."
ARTICLE 7 - INSURANCE REQUIREMENTS
The CM@Risk. Subcontractors and Suk>consultants shall procure and maintain until all of their obligations have been discharged,
including any warranty periods under this Contract are satisfied, insurance against claims for injury to persons or damage to property
which may arise from or in connection with the performance of the work hereunder by the CM@Risk, its agents, representatives,
employees, or Subconsultants
The insurance requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants
contained in this Contract.
The City in no way warrants that the minimum limits contained herein are sufficient to protect the CM@Risk from liabilities that might
arise out of the performance of the work under this Contract by the CM@Risk, his agents, representative, employees, or
Subconsultants. CM@Risk is free to purchase such additional insurance as may be determined necessary.
7.1 MINIMUM SCOPE AND LIMITS OF INSURANCE
7.1.1 CM@Risk will provide coverage at least as broad and with limits of liability not less than those stated below
7.1.1.1 Commercial General Liability-Occurrence Form
Policy shall include bodily injury, property damage, broad form contractual liability and XCU coverage.
General Aggregate
Products-Completed Operations Aggregate
Personal & Advertising Injury
Each Occurrence
$2,000,000
$1 ,000,000
$1.000,000
$1 ,000,000
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(a) The policy shall be endorsed to include the following additional insured language: “The City of Denton shall be named
as an additional insured with respect to liability arising out of the activities performed by, or on behalf of the CM@Risk".
Policy shall contain waiver of subrogation against the City of Denton.
7.1.1.2 Automobile Liability
Bodily injury and property damage for any owned, hired, and nonowned vehicles used in the performance of this
Contract .
Combined Single Limit (CSL)$1 ,000,000
(a) The policy shall be endorsed to include the following additional insured language: “The City of Denton shall be named
as an additional insured with respect to liability arising out of the adMtie$ performed by, or on behalf of the CM@Risk",
including automobiles owned, leased or hired or borrowed by the CM@Risk”.
7.1.1.3 Workers Compensation and Employers Liability
Workers Compensation
Employers Liability
Statutory
Each Accident
Disease – Each Employee
Disease – Policy Limit
$ 100,000
$ 100,000
$ 500,000
(a)Policy shall contain waiver of subrogation against the City of Denton.
7.2 ADDITIONAL INSURANCE REQUIREMENTS
7.2.1
7.2.2
The policies shall include, or be endorsed to include, the following provisions.
On insurance policies where the City of Denton is named as additional insured, the City of Denton shall be an additional
insured to the full limits of liability purchased by the CM@Risk even if those limits of liability are in excess of those required
by this Contract.
7.2.3 The CM@Risk’s insurance coverage shall be primary insurance and non{ontributory with respect to all other available
sources
7.2.4 Coverage provided by the CM@Risk shall not be limited to the liability assumed under the indemnification provisions of
this Contract.
7.3
7.3.1
SUBCONSULTANT INSURANCE
CM@Risk’s certificate(s) shall include all subcontractors as additional insureds under its policies or subconsultants shall
maintain separate insurance as determined by the CM@Risk, however, subconsultants limits of liability shall not be less
than $1,000,000 per occurrence / $2,000,000 aggregate.
7.4 NOTICE OF CANCELLATION
7.4.1 Each insurance policy required by the insurance provisions of this Contract will provide the required coverage and not be
suspended, voided, canceled, reduced in coverage or endorsed to lower limits except after thirty (30) days prior written
notice has been given to the City. Such notice shall be sent by certified mail, return receipt requested and sent directly to
the City’s Purchasing Manager at:
City of Denton
AHn: Purchasing Manager - Contract 8289
Purchasing901B Texas Street
Denton, TX 76209
7.5
7.5.1
ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers duly licensed or approved unlicensed companies in the State of Texas, and with an
"A.M. Best’ rating of not less than A-.. The City in no way warrants that the above required minimum insurer rating is
sufficient to protect the CM@Risk from potential insurer insolvency.
7.6
7.6.1
VERIFICATION OF COVERAGE
The CM@Risk will furnish the City, Certificates of Insurance (ACORD form or equivalent approved by the City) as required
by this Contract. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind
coverage on its behalf.
DocuSign Envelope ID: 74CF6F67-D74E42F8-85E6-A4637A93F76C
7.6.2 All certificates and endorsements are to be received and approved by the CIty before work commences. Each insurance
policy required by this Contract must be in effect at or prior to the earlier of commencement of work under this Contract
and remain in effect for the duration of the Project. Failure to maintain the insurance policies as required by this Contract
or to provide evidence of renewal is a material breach of contract.
7.6.3 All certificates required by this Contract will be sent directly to the Engineering and Architectural Services Department
Contracts Administration Section contracts officer for this Project. The City project/contract number and project description
shall be noted on the certificates of insurance. The City reserves the right to require complete, certified copies of all insurance
policies required by this Contract, at any time. DO NOT SEND CERTIFICATES OF INSURANCE TO THE CITY’S RISK
MANAGEMENT DIVISION
7.7
7.7.1
APPROVAL
Any modification or variation from the insurance requirements in this Contract must be approved by the Law Department,
whose decision will be final. Such action will not require a formal contract amendment but may be made by administrative
action
This Contract will be in full force and effect only when it has been approved and executed by the duly authorized City offIcials.
02/06/2024
IN WITNESS WHEREOF, the parties hereto have executed this Contract on.
by:
B4 St baht
menufr iiB-on
Printed Name
C1 ty Manager
Printed Name
Senior vice President
Title Title
ArrEST:
CITY SECRETARY
APPROVED AS TO FORM:
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations and
Steven Gay
SIGNATURE
D1 rector ,
PRINTED NAME
TITLEWater Utilitles
DEPARTMENT
DocuSign Envelope ID: 74CF6F67-D74Edt2F8-85E6-A4637A93F76C
EXHIBIT A – PROJECT DESCRIPTION
Following is a brief description of the Project for which the design phase service services specified in this
Contract are to be performed:
Improvements to the existing 21 million gallon per day (MGD) Pecan Creek Water Reclamation Plant. The improvements include a new 75 MGD
headworks, a 5 MGD expansion of the existing facility and new solids processing for the expanded 26 MGD facility. The work will generally consist of the
following
Primary clarifiers
5 MGD membrane bioreactor
Blower building and associated aeration equipmentUltraviolet disinfection
Anaerobic digesters
Solids thickening
Anaerobic digesters
Solids dewatering building and associated equipment
Ancillary improvements to the existing facility
Approx. 2100 LF of 60” Sanitary Sewer from Existing Headworks to Proposed Headworks
Approx. 2,400LF of 48" Sanitary Sewer from South Peak Flow Basin to Proposed Headworks
Approx. 1750 LF of 48” Piping from Proposed Headworks to Existing Grit Chamber
Approx. 1,000 LF of 48” Piping from Proposed Headworks to Existing Basin
5QTY 8-Foot Diameter Sanitary Sewer Manhole
11QTY 6-Foot Diameter Sanitary Sewer Manhole
5QTY 5-Foot Diameter Sanitary Sewer Manhole
Services to be performed, as defined within this agreement, include the following:
Performance of preconstruction services in alignment with City of Denton project goals and to facilitate a successful construction project as
defined within this agreement, the conditions of success meetings and the Construction Management Plan.
Meeting attendance and other team interaction to allow cohesion, communicate needs, meet contract requirements and to establish and
maintain Sundt’s understanding of all work required to be complete as part of this project.
Sundt and Kimley Horn coordination meetings and other interaction to the benefit of the City of Denton.
Development and refinement of the Construction Management Plan to include the requirements of section 2.2 of this Agreement.
Sundt will generate and maintain a CMAR risk register which will be used to influence decision making and to ensure ownership of risk is
identified and memorialized.
Open book estimating services to ensure adequate and early cost communication and budget impacts to facilitate effective project team decision
making
0 Estimates to be developed at intervals to align with engineering deliverables as defined in section 2.5 of this agreement.
o The number, level of detail and time required to develop estimates will be as agreed upon by the parties
Scheduling services to ensure adequate and early communication of accuracy and risks to the City of Denton’s requirements for construction
comDletion
Schedules will be developed at intervals to align with engineering deliverables as defined in section 2.3 of this Agreement.
The number, level of detail and time required to develop schedules will be as agreed upon by the parties.
0
0
Sundt requires participation and input from Kimley Horn in the development of design deliverables to align with construction
sequencing. It is imperative that Sundt’s schedule includes a detailed schedule from Kimley Horn for all design phase activities and
that this schedule is managed in the best interest of the construction timeline of the project.
0
Constructability and Biddability reviews of documents as design phase deliverables are issued.
Value Engineering reviews of documents as design phase deliverables are issued.
Includes management and communication of cost impacts of design decisions identified by the parties as part of the Sundt’s Design
Evolution Log. Design decisions requiring pricing will be identified by the project team during design meetings and as otherwise
communicated to Sundt in writing by the parties.
Value engineering items will be managed within the Design Evolution Log as well to ensure timely review and to ensure cost related
decisions are memorialized to the greatest extent possible,
0
0
DocuSign Envelope ID: 74CF6F67-D74E-42F8-85E6-A4637A93F76C
Subcontractor and supplier outreach, bidding and selection in preparation for GMP
o Sundt will undertake to engage with local and national resources as required to garner interest in the project from trade partners.
o Sundt will manage a bidders list and will seek approval of the list from the City of Denton.
o Sundt’s trade partner outreach events will include an open invitation to City of Denton and Kimley Horn staff.
Development of a GMP to meet the requirements of section 2.6 of this Agreement.
Additional services, included in section 4.1.1 as an allowance, as needed to facilitate planning including
Potholing of existing utilities to facilitate design and construction planning.
o Soils testing and earthwork productivity analysis to facilitate design and estimating.
o Other site and utility investigations as needed.
o Other services as identified by the parties during preconstruction.
DocuSign Envelope ID: 74CF6F67-D74E'+2F8-85E6-A4637A93F76C
EXHIBIT B - HOURLY RATE SCHEDULE
The schedule of hourly labor rates for employees of the CM@Risk and its Subconsultants follow and are based
on the approved proposal submitted to the City.
LIST OF CLASSIFICATIONS:
PRECON SERVICES - BASE SCOPE RATE UM NOTES
PROJECT MANAGER
coNSTRUcrioN MANAGER
PROJECT ENGINEER
SCHEDULER
BIM
SAFETY
QUALITY
PRECON LEAD
PRECON LEAD
SENIOR ESTIMATOR
JUNIOR ESTIMATOR
PROJECT ADMINISTRATOR
TRAVEL AND EXPENSES
OUT REACH EVENTS
3RD PARTY LABOR STUDIES
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
228.00
210.00
152.00
128.00
157.00
160.00
183.00
175.00
175.00
130.00
101.00
85.00
196,528.00
6,000.00
18,000.00
MH
MH
MH
MH
MH
MH
MH
MH
MH
MH
MH
MH
LS
LS
PER PRECON SERVICES PROPOSAL
PER PRECON SERVICES PROPOSAL
PER PRECON SERVICES PROPOSAL
PER PRECON SERVICES PROPOSAL
PER PRECON SERVICES PROPOSAL
PER PRECON SERVICES PROPOSAL
PER PRECON SERVICES PROPOSAL
PER PRECON SERVICES PROPOSAL
PER PRECON SERVICES PROPOSAL
PER PRECON SERVICES PROPOSAL
PER PRECON SERVICES PROPOSAL
PER PRECON SERVICES PROPOSAL
BILLED AT COST
BILLED AT COST
BILLED AT COST[
RATE
LS
ADDITIONAL SCOPE ALLOWANCE
LABOR+
GENERAL FOREMAN
FOREMAN
CRANE OPERATOR
OPERATOR
UM NOTES
50 HOUR RATE - NO MARKUPS
50 HOUR RATE - NO MARKUPS
50 HOUR RATE - NO MARKUPS
50 HOUR RATE - NO MARKUPS
50 HOUR RATE NCLU DES
ANTICIPATED ELECTRICAL
CONTRACTOR MARKUPS
50 HOUR RATE - NO MARKUPS
50 HOUR RATE - NO MARKUPS
ELECTRICIAN
PIPELAYER
PIPEFITrER
$113.64
$55.90
$70.09
DocuSign Envelope ID: 74CF6F67-D74E-42F8-85E6-A4637A93F76C
PIPE WELDER
LABORER
72.92
53.07
MH
MH
50 HOUR RATE - NO MARKUPS
50 HOUR RATE - NO MARKUPS
SUPERINTENDENT $147.95
221.93
89.90
IVIH
IVIH
IVIH
NO IVIARKUPS
ELECTRICAL SUPERINTENDENT
FIELD ENGINEER
+RATES INCLUDE
SUBSISTENCE, SMALL TOOLS &
SAFETY SUPPLIES, NO
CONSUIVIABLES
TRADE PARTNERS
INCLUDES ANTICIPATED ELECTRICAL
CONTRACTOR MARKUPS
NO MARKUPS
POTHOLING CONTRACTOR $ 2,400.00
$ 845.00
10 HR
SHIFT
3 HR
SHIFT
12 HR
SHIFT
AIMS QUOTE FROM BONNIE BRAE
PROJECT - PORTAL TO PORTAL
STREET SWEEPING CONTRACTOR MR SWEEPER QUOTE
TEXAS RESCUE PHONE QUOTE - 12
HR MIN CHARGECONFINED SPACE RESCUE SERVICES $ 3,900.00
EQUIPMENT
LOADER GRADER TRAC-HO
GANNON 77.67
92.92
128.97
41.24
438.76
365.45
159.00
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
BLUEBOOK, NO IVIARKUP
BLUEBOOK, NO MARKUP
BLUEBOOK, NO MARKUP
BLUEBOOK, NO MARKUP
BLUEBOOK, NO MARKUP
BLUEBOOK, NO MARKUP
BLUEBOOK, NO MARKUP
CAT 420 LOADER/BACKHOE
EXCAVATOR CAT 320
WALK BEHIND PLATE COh/IPACTOR
CRANE CRAWLER IOOT
CRANE RT 90T
FORKLIFT REACH IOK
GENERATOR TRAILER MOUNT
15KW
LIGHT PLANT STANDARD
PUMP - 3"-4"
WATER BUFFALO 500 GALLON
10.36
18.80
36.29
3.97
94.74
BLUEBOOK, NO MARKUP
BLUEBOOK, NO MARKUP
BLUEBOOK, NO MARKUP
BLUEBOOK, NO MARKUP
BLUEBOOK, NO MARKUPDUIVIP TRUCK - 12 YARD $
DocuSign Envelope ID: 74CF6F67-D74EJt2F8-85E6-A4637A93F76C
EXHIBIT C - SUBMITTAL REQUIREMENTS FOR THE GMP
GMP submittal, one copy for review.
One printed, signed original copy and a digital copy in searchable PDF format will be requested by the City of Denton prior to
contract execution.
Table of Contents:
1. Scope of Work
2. Summary of the GMP
3. Schedule of Values - summary spreadsheet and backup documents
4. List of Plans and Specifications used for GMP Proposal
5. List of clarification and assumptions
6. Project Schedule
1. Scope of work will consist of a brief description of the work to be performed by CM@Risk and major points
that the CM@Risk and the City must be aware of pertaining to the scope. (normally one paragraph is
sufficient.)
2. A summary of the GMP with a total for each of the components of the GMP as listed in its definition in Article
1 as shown in the table below:
The general conditions fee includes bond and insurance cost. All costs should be listed individually for
future use.
PROJECT #:
PROJECT NAME:
DATE:
GMP Summary
Cost of the Work (Labor, Materials, Equipment, Warranty)A
B CM@Risk’s Contingency
S Fe
Oe n FeeE r
r2
E. TOTAL GMP
F. Owner’s Contingency
G. Contract Amount
Substantial Completion Calendar Days
Final Completion Calendar Days
Formulas:
Total GMP: A+B+C+D = E
(Do not acquire bond or insurance until notified by the City of Denton Project Manager.)
3.Schedule of Values - spread sheet with the estimated bid or cost organized by subcontract categories,
allowances, bid contingency, general conditions costs, taxes, bonds, insurances, and the CM@Risk’s
construction phase fee. The supporting document for the spreadsheet must be provided in an organized
manner that correlates with the schedule of values. The backup information shall consist of the request for
bids, bids received, and clarification assumptions used for the particular bid item listed on the schedule of
values, if applicable,
4. A list of the Plans and Specifications with latest issuance date including all addenda used in preparation of
the GMP proposal. The plans used for the GMP must be date stamped and signed by CM@Risk, Design
Consultant, and Project Manager using the format below.
DocuSign Envelope ID: 74CF6F67-D74E-12F8-85E6-A4637A93F76C
ra:or
M late
ign FaSn
ma
5. A list of the clarifIcations and assumptions made by the CM@Risk in the preparation of the GMP proposal,
to supplement the information contained in the documents.
6. A Critical Path Method (CPM) diagram construction schedule.
NOTE: The submittal package must be kept as simple as possible all on 8 % x 11 sheets. Color or shading
must be kept to a minimum. If used, make sure the color or shading will not affect the reproduction of thesubmittal in black and white
Final GMP submittal will consist of the following:
1. One printed copy of the GMP and one digital copy in searchable PDF format.
2. One copy of the plans and technical specifications used to arrive at the GMP (signed by Design
Professional, CM@Risk and City’s Project Manager).
For questions regarding the submittal requirements, please contact City of Denton Project Manager.
DocuSign Envelope ID: 74CF6F67-D74E42F8-85E6-A4637A93F76C
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor or other person doing business with local governmental enti
This questionnaire reflects changes macby H.B. 23, 84th Leg., Regular Sessia
FORM CIQ
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined
by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of Denton
Ethics Code, Ordinance 18-757.
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after th.
date the vendor becomes aware of facts that require the statement to be filed . See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code.
misdemeanor.
a W
An offense under this section is a
Sundt ConstructIon , Inc .
2
n Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
d Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section
176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be
completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1(1-a), Local Government Code
Attach additional pages to this Form CIQ as necessary.
A,Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
= *“n „"
B Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in
this section AND the taxable income is not received from the local governmental entity?a Yes n No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer
or director, or holds an ownership of one percent or more?
a Yes n No
D.Describe each employment or business and family relationship with the local government officer named in this section.
4
5
Ld I have no Conflict of Interest to disclose.
12/28/2023
bUsiness with the governmental entity Date
DocuSign Envelope ID: 74CF6F67-D74E-42F8-85E6-A4637A93F76C
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acomplete copy ofChapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG 176.htm. For easy
reference, below are some of the sections cited on this form.
Local Government Code $ 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the
parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal) state7 or local
governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by9
and reporting to, that agency.
Local Government Code $ 176.003(a){2)(A) and (B):
(A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a family member of the officer that
results in the officer or family member receiving taxable income, other than investment income, that exceeds $21500 during
the 12-month period preceding the date that the officer becomes aware that
(i) acontract between the local governmental entity and vendor has been executed; or
(ii) the local govemmental entity is considering entering into a contract with the vul(kB
(B) has given to the local govemment officer or a family member ofthe officer one or more gifts that have an aggregatevalueofmore
than $ 100 in the 12-month periodpreceding the date the officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code $ 176.006(a) and (a-1)
(a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local govemmental entity and:
( 1 ) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member
of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local govemment officer of that local govemmental entity, or a family member of the officer, one or more gifts with the
aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176,003(a-1); or
(3) has a family relationship with a local government officer of that local govemmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day
after the later of
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or
(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another
writing related to a potential contract with the local governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a family member of the officer,
described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local govemment oMcer.
City of Denton Ethics Code Ordinance Number 18-757
Definitions
Relative: a family member related to a City Official within the third 3d degree of affinity rmarriage) or consanguinity rblood or adoption)
City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics, Planning
and zoning Commission Members, Board of Adjustment, Historic Landmark Conuuission, or Public Utilities Board
Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition
does not include those property owners from whom the City acquires public right4f-way or other real property interests for public use.
Per the City of Denton Ethics Code, Section 2-273. – Prohibitions
(3) it shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars ($50.00) per gift 7 or multiple gin
cumulatively valued at more than two hundred dollars (5200,00) per a single fiscal year.
Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibility
If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed
ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1 ) year.
'orm provided by Texas Ethics Commission www. ethics .state . tx . us Revised 11/30/2015
[k>cuSign
Certificate Of Completion
Envelope Id: 74CF6F67D74E42F885E6A4637A93F76C
Subject: Please DocuSign: City Council Contract 8289 CMAR PCWRP
Status: Completed
Headworks and Expansion Project
Source Envelope:
Document Pages: 31 Signatures: 6
Certificate Pages: 6
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Initials: 1
Envelope Originator:
Erica Garcia
901 B Texas Street
Denton, TX 76209
erica.garcia@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
12/1 5/2023 4:33:49 PM
Holder Erica Garcia
erica.garcia@cityofdenton.com
Location: DocuSign
Signer Events
Erica Garcia
erica.garcia@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signature Timestamp
Sent: 12/1 5/2023 4:37:22 PM
Viewed: 12/1 5/2023 4:37:35 PM
Signed: 12/1 5/2023 4:38:06 PM
Completed
Using IP Address: 198.49.140.10
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 12/1 5/2023 4:38:09 PM
Viewed: 12/1 5/2023 4:39:27 PM
Signed: 12/1 5/2023 4:39:59 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Mack Reinwand City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
'DocuSigned bV
IM&nLLhbAhh
.4B070831B&AA438
Sent: 12/1 5/2023 4:40:02 PM
Viewed: 12/27/2023 11 :01 :29 AM
Signed: 12/27/2023 11 :04:20 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Stephen Bradford
slbradford@sundt.com
Senior Vice President
Security Level: Email, Account Authentication
(None)
Sent: 12/27/2023 11 :04:24 AM
Viewed: 12/27/2023 1 :32:27 PM
Signed: 12/28/2023 1 1 :58:32 AM
Signature Adoption: Pre-selected Style
Using IP Address: 98.177.32.71
Electronic Record and Signature Disclosure:
Accepted: 12/27/2023 1 :32:27 PM
ID: f44b7728-64d421246-ab16-64a7bdd&le67
Signer Events
Steven Gay
stephen.gay@cityofdenton.com
Director ,
Water Utlilities
Security Level: Email, Account Authentication
(None)
Signature
'D.aBhFled bF
I S+mLb Al9EBFF5658E58492
Timestamp
Sent: 12/28/2023 11 :58:37 AM
Viewed: 12/28/2023 12:08:39 PM
Signed: 12/28/2023 12:09:25 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Accepted: 12/28/2023 12:08:39 PM
ID: 3059af00-f425-+671-b72f-aca564f918e1
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Completed Sent: 12/28/2023 12:09:29 PM
Viewed : 2/7/2024 9:12:09 AM
Signed: 2/7/2024 9:12:37 AM
Using IP Address: 198.49.140.10
Sara Hensley
sara.hensley@cityofdenton,com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
'DocuSlgned by
I h Hn%
.523608296270423.
Sent: 2/7/2024 9:12:42 AM
Viewed: 2/7/2024 9:44:03 AM
Signed: 2/7/2024 9:44:10 AM
Signature Adoption: Pre-selected Style
Using IP Address: 47.190.47.120
Signed using mobile
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jesus Salazar
jesus.salazar@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 2/7/2024 9:44:14 AM
Viewed: 2/7/2024 10:58:08 AM
Signed: 2/7/2024 10:59:01 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Accepted: 2/7/2024 10:58:08 AMID: 3 Ife7b23-ff88Jldf5-8cfc-91a63796aa1 e
In Person Signer Events Signature
Status
Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status
Status
Timestamp
Intermediary Delivery Events Timestamp
Certified Delivery Events Status
Status
Timestamp
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Timestamp
Sent: 12/1 5/2023 4:38:09 PM
Carbon Copy Events
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Status Timestamp
Sent: 12/28/2023 12:09:29 PM
Viewed: 1/2/2024 2:07:22 PM
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sent: 2/7/2024 10:59:05 AM
Viewed: 2/8/2024 4:00:45 PM
David Brown
David.Brown@cityofdenton.com
PM
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 4/1 0/2019 2:54:36 PM
ID: 20238ddf-ccd64d52-988f-8c9f3436055e
Sent: 2/7/2024 10:59:06 AM
Viewed: 2/7/2024 11 :05:10 AM
Witness Events Signature
Signature
Timestamp
Notary Events Timestamp
Envelope Summary Events Status Timestamps
12/15/2023 4:37:22 PM
2/7/2024 10:58:08 AM
2/7/2024 10:59:01 AM
2/7/2024 10:59:06 AM
Envelope Sent
Certified Delivered
Hashed/Encrypted
Security Checked
Security Checked
Security Checked
Signing Complete
Completed
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Stephen Bradford, Steven Gay, Jesus Salazar, David Brown
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
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r
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roxy connection
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