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24-293ORDINANCE NO. 24-293 AN ORD[NANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO APROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF DENTON AND BURNS& MCDONNELL ENGINEERING COMPANY, INC., AMENDING THE CONTRACTAPPROVED BY CITY COUNCIL ON AUGUST 16, 2022, IN THE NOT-TO-EXCEEDAMOUNT OF $387,500.00, SAID FIRST AMENDMENT TO CONTINUE TO MANAGE ANDCONTROL THE GEOMETRIC NETWORK TO A UTILITY NETWORK IN THE CAPACITYOF OWNER'S ENGINEER TO DENTON MUNICIPAL ELECTRIC; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFQ7804-004 – PROVIDING FOR AN ADDITIONAL FIRST AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $65,000.00, FOR A TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $452,500.00). WHEREAS, on August 16, 2022, City Council awarded a contract to Burns & McDonnell Engineering Company, Inc. in the amount of $387,500.00, to manage and control the geometric network to a utility network in the capacity of Owner's Engineer to Denton Municipal Electric; and WHEREAS, this procurement was undertaken as part of the City’s governmental function; and WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees applicable to theProvider’s profession, and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The First Amendment, increasing the amount of the contract between the City and Burns & McDonnell Engineering Company, Inc., which is on file in the office of the Purchasing Agent, in the amount of Sixty-Five Thousand and 0/100 ($65,000.00) Dollars, is hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said amendment which shall be effective upon the execution of the amendment attached hereto. The total contract amount increases to $452,500.00. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. ,„,„, JhJ,'-g:F'hTfX=: Jh:; '~:"’"“ "” TE,h*:::=?:=„==;=,T,;SRT: following vote U Aye Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck. District 2: Paul Meltzer. District 3 : Joe Holland. District 4: Brandon Chase McGee. At Large Place 5 : Chris Watts, At Large Place 6: // /-a b/ /./ PASSED AND APPROVED thi, th, tVB d,y ,f £bcu4ry , 2024. mFA–R–MitmmrNIIthR ATTEST: JESUS SALAZAR, CITY SECRETARY t\\ \11, ,1 II {///DE.E.To/'J •e adP+dPb APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY BY: Ih \R\ \\n\\\ :[;BaEIf;iE§t::::1„_ Date, 2024.02.06 15,26,35 -06'00' hE! DocuSign Envelope ID: 46A02408-40CD4C05-B6BF-006238217AE7 DENTON Docusign City Council Transmittal Coversheet 7804-004PSA File Name G N t , UN, A ,„,,d,„,,t 1, N TE Increase Purchasing Contact christa Christian City C,,„,iI T„g,t D,t, ' ='-U"-Y 20’ 2024 Not App1 lcab1 ePiggy Back Option Contract Expiration Ordinance N/A 24-293 DocuSign Envelope ID: 46A0240840CD4C05-B6BF+)0623821 7AE7 FIRST AMENDMENT TO CONTRACTBY AND BETWEEN THE CITY OF DENTON, TEXASAND BURNS & MCDONNELL ENGINEERING COMPANY INC.,PSA 7804-004 THE STATE OF TEXAS § §COUNTY OF DENTON THIS FIRST AMENDMENT TO CONTRACT 7804-004 (“Amendment”) by andbetween the City of Denton, Texas (“City”) and Burns & McDonnell Engineering Company Inc., (“Engineer”); to that certain contract executed on August 16 2022, in the original not-to-exceed amount of $387,500.00 (the “Agreement”); for services related tothe ArcGIS Utility Network Project. WHEREAS, the City deems it necessary to further expand the services provided by Engineer to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $65,000 with this Amendment for an aggregate not-to-exceedamount of $452,500; and FURTHERMORE, the City deems it necessary to farther expand the goods/services provided by Engineer to the City; NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1.The additional services described in Exhibit “A“ of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the ArcGIS Utility Network Project., are hereby authorized to be performed by Engineer. For and in consideration of the additional services to be performed byEngineer, the City agrees to pay, based on the cost estimate detail attached as Exhibit “A”, a total fee, including reimbursement for non-labor expenses an amount not to exceed $65,000. 2. This Amendment modifies the Agreement amount to provide an additional 565,000 for the additional services with a revised aggregate not to exceed total of $452,500. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligationsof the Parties, set forth in the Agreement remain in full force and effect. 7804-004 PSA – Amendment #1 Page 1 of 2 DocuSign Envelope ID: 46A02408-40CDJtC05-B6BF4)06238217AE7 ArcGIS Utility Network Implementation - Consulting Services December 12, 2023 Ms. Christa Christian, Procurement & Compliance City of Denton - Procurement Department 901 B Texas StDenton, TX 76209 Re:Change Order #1 for ArcGIS Utility Network Consulting Services Dear Ms, Christian: 1898 & Co. is submitting this change order request to add up-to 260 hours of additional GIS consulting support hours to assist Denton Municipal Electric with the completion of the ArcGIS Utility Network (GN-UN)migration project. This change order request results from additional effort associated with the project completion dateextending approximately three months from the initial date of Dec 31, 2023 to Mar 25, 2024 and theadditional work associated supporting the Utility Network project. There are several ongoing technology- related initiatives that 1898 & Co. is and will continue to support DME on that tie back to the future Utility Network GIS. Consulting support for these initiatives as it relates to the UN GIS is included in this changeorder Scope of Work of Change Order With the up-to 260 additional GIS consulting hours, 1898 & Co. will provide the following services to assistDME with their GIS system’s migration to the ArcGIS Utility Network. • • • • • • • • Support coordinating delivery of work across all of phases of the project and vendors to ensuretimeliness and quality are met, as well as adherence to scope and cost. Manage internal and external business and technical resources, consultants and vendors contractedto deliver solutions Coordinate all aspects of delivery for these components and working with any vendor or DME primaryproject managers and program manager to integrate both solution and schedule, Set up weekly meetings, identify and mitigate risks and issues, and lead the team to accomplish aldeliverables on time, on scope and on budget. Provide technical guidance to appropriate team members. Provide inputs to DME's Project Manager in developing the integrated Project schedule (activities related to technical, solution implementation etc.) . Coordinating with other DME’s internal technical leads to ensure that cross-project technical andsolution dependencies and impacts are identified and managed appropriately Perform and support DME’s internal project related tasks as required by the Project. Deliverables Up-to 260 professional services of GIS consulting support to assist DME with finalizing the ArcGIS UtilityNetwork (GN-UN) migration project and ongoing technology initiatives. Assumptions •With the exception of two onsite trips, the work will be performed remotely 2 DocuSign Envelope ID: 46A0240840CD4C05-B6BF4)06238217AE7 ArcGIS Utility Network Implementation - Consulting Services Pricing & Invoicing 1898 & Co. proposes to perform the services under the terms and conditions and hourly rates outlined in theexisting contract 7804-O04 between the City of Denton, TX and Burns & McDonnell Engineering Company, Inc. Pricing and estimated hours are included in the table below: Functional Role Senior GIS Consultant Estimated Project Feel$65,000 If there are any questions or inquiries regarding the enclosed information, please contact Brian Hitler at 816.652.2820 or at Brian.Hiller<'Q1898andCo.com N WITNESS WHEREOF, the Parties have executed this Change Order through their duly authorized representatives effective as of the Effective Date first set forth above, City of Denton, TX Burns & McDonnell Engineering Inc d/b/a 1898 & Co. By: Name: By Name Title: Date: Title: Date: DocuSign Envelope ID: 46A02408J10CD4C05-B6BF<>06238217AE7 IN WITNESS WHEREOF, the City and the Engineer, have each executed this Amendment electronically, B}#©£®4ugh their respective duly authorized representativesand officers on this date “City” CITY OF DENTON. TEXAS A Texas Municipal Corporation “Engineer” BURNS & MCDONNELL ENGINEERING COMPANY INC. DocuSlgned by: SMA H&M££9 C 'DwuS igned by:By:eMaIL €HtlryFRFMACK REDqWAND, CITYATTORNEY OR AUTHORIZED SIGNOR, TITLE By: ATTEST:CITY SECRETARY ,SbS' S, ID .. THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. Antonlo Puente PRNTED NAME DME Genera1 ManagerTITLE E1 ect ric DEPARTMENT 7804-004 PSA – Amendment # 1 Page 2 of 2 DocuSign Envelope ID: 46A02408-40CD-4C05-B6BF-006238217AE7 Exhlblt A INNELLPART OF BURNS Change Order 1 ArcGIS Utility Network ProjectConsulting Support Submitted To: Denton Municipal Electric Date: 12/12/2023 December 12, 2023 ••••••• ee•••••••• e• + (lb + •• e (it) • • • • • 8••+•••••• einla DocuSign Envelope ID: 46A0240840CDdlC05-B6BF-006238217AE7 PART OF BURNS&M£DONNELL •eee•e• ee +e•e••••• eee•••e+©•• e 9400 Ward Parkway Kansas City, MO 64114816-333-9400 a aaa {I DOiI CJ a H H O UCOli 1:it:i a£la C tIL-I fi fi {1[] [} fi II C O fICEll:IOG FiLIC£lf:iOfiCJ£l 1898andCo.com [k>cuSign Certificate Of Completion Envelope Id: 46A0240840CD4C05B6BF006238217AE7 Subject: Please DocuSign: City Council Contract 7804404, GN to UN, Amendment 1 Source Envelope: Status: Completed Document Pages: 7 Certificate Pages: 6AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Signatures: 5 Initials: 1 Envelope Originator: Christa Christian 901B Texas Street Denton, TX 76209 Christa.Christian@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 2/2/2024 5:12:25 PM Holder Christa Christian Christa.Christian@cityofdenton.com Location: DocuSign Signer Events Christa Christian christa.christian@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Signature Timestamp Sent: 2/2/2024 5:14:04 PM Viewed : 2/2/2024 5:14:15 PM Signed: 2/2/2024 5:14:17 PM Completed Using IP Address: 198.49.140.104 Cori Power cori.power@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 2/2/2024 5:14:19 PM Viewed: 2/4/2024 9:20:32 PM Signed: 2/4/2024 9:20:51 PM Signature Adoption: Pre-selected Style Using IP Address: 72.110.41.29 Signed using mobile Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deptuy City Attorney City of Denton Security Level: Email, Account Authentication(None) Sent: 2/4/2024 9:20:53 PM Viewed: 2/5/2024 9:45:49 AM Signed: 2/5/2024 9:48:07 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not Offered via DocuSign Brian Hiller brian.hiller@1898andco.com Director, Geospatial Technologies Security Level: Email, Account Authentication(None) 'Do€u819n•d by:I MMhm,CF452EDA142C4B8. Sent: 2/5/2024 9:48:09 AM Viewed: 2/5/2024 2:32:48 PM Signed: 2/5/2024 2:33:06 PM Signature Adoption: Pre-selected Style Using IP Address: 136.33.204.240 Electronic Record and Signature Disclosure: Accepted: 2/5/2024 2:32:48 PMID: 53e6e934-f77643264f51 -2993b3d479b2 Signer Events Antonio Puente Antonio.Puente@cityofdenton.com DME General Manager Security Level: Email, Account Authentication(None) Signature DocuSignod br [4h+Mi6 pbLAIC E37609ac2BF4B5. Timestamp Sent: 2/5/2024 2:33:08 PM Viewed: 2/5/2024 2:57:09 PM Signed: 2/5/2024 2:57:36 PM Signature Adoption: Pre-selected Style Using IP Address: 174.244.26.105 Signed using mobile Electronic Record and Signature Disclosure:Accepted: 2/5/2024 2:57:09 PMID: b3884941-c1 1 9-+0ad-a7a0-fee5ebce274c Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Completed Sent: 2/5/2024 2:57:40 PM Viewed : 2/21/2024 8:38:43 AM Signed: 2/21/2024 8:38:59 AMUsing IP Address: 198.49.140.10 Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication(None) Sent: 2/21/2024 8:39:02 AM Viewed: 2/21/2024 9:08:42 AM Signed: 2/21/2024 9:08:52 AM Signature Adoption: Pre-selected Style Using IP Address: 47.190.47.120 Signed using mobile Electronic Record and Signature Disclosure;Not Offered via DocuSign Jesus Salazar jesus.salazar@cityofdenton.com Security Level: Email, Account Authentication(None) Sent: 2/21/2024 9:08:54 AM Viewed: 2/21/2024 1 1 :03:55 AM Signed: 2/21/2024 1 1 :05:12 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Accepted: 2/21/2024 1 1 :03:55 AMID: 099bda354292J+210-a466-dbbdabd6eOcc In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Status Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Timestamp Sent: 2/2/2024 5:14:19 PM Carbon Copy Events Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Status Timestamp • Sent: 2/5/2024 2:57:38 PM Viewed: 2/6/2024 9:06:19 AM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 2/21/2024 11 :05:14 AM Viewed: 2/21/2024 4:19:27 PM Jerry Looper jerry.looper@cityofdenton.com System Operations and Compliance Division Manager Denton Municipal Electric Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Accepted: 2/12/2024 7:07:M PMID: 09b69524<i8af49674d83-51cOd8f14e1 f Sent: 2/21/2024 1 1 :05:15 AM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope SentCertified Delivered Signing Complete Completed Status Timestamps 2/2/2024 5:14:04 PM 2/21/2024 11 :03:55 AM 2/21/2024 11 :05:12 AM 2/21/2024 11 :05:15 AM Hashed/Encrypted Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Brian Hiller, Antonio Puente, Jesus Salazar, JerTy Looper ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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