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24-397ORDINANCE NO. 24-397 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO A CONTRACT BETWEEN THE CITY OF DENTON AND GENUINE PARTS COMPANY, DBA NAPA AUTO PARTS, AMENDING THE CONTRACT APPROVED BY CITY COUNCIL ON JANUARY 28, 2020, IN THE NOT-TO-EXCEED AMOUNT OF $20,000,000.00; AND SAID FIRST AMENDMENT TO CONTINUE THE PURCHASE OF PRODUCTS AND SERVICES FOR THE ON-SITE PARTS FACILITY FOR THE FLEET SERVICES DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE 7136– PROVIDING FOR AN ADDITIONAL FIRST AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $5,000,000.00, WITH THE TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $25,000,000.00). WHEREAS, on January 28, 2020, City Council awarded a contract to Genuine Parts Company, dba NAPA Auto Parts in the amount of $20,000,000.00, for the purchase of products and services for the on-site parts facility for the Fleet Services Department; and WHEREAS, this procurement was undertaken as part of the City’s governmental function; and WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDArNS: SECTION 1. The First Amendment, increasing the amount of the contract between the City and Genuine Parts Company, dba NAPA Auto Parts, which is on file in the office of the Purchasing Agent, in the amount of Five Million and 0/100 ($5,000,000.00) Dollars, is hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said amendment which shall be effective upon the execution of the amendment attached hereto. The total contract amount increases to $25,000,000.00. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. s e c o n d e: hb: 1r1a g: = = t: +a: P r o : L: sP: rdH= Z 1 :v as TlTsE Li enT:={p£3s J j£a p}rove d by:: following vote LZ - b] : Aye Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck. District 2: Paul Meltzer. District 3 : Joe Holland. District 4: Brandon Chase McGee, At Large Place 5 : Chris Watts, At Large Place 6: J J / J J PASSED AND APPROVED this the SI- dayof A„'L , 2024 G£%&=AYOR ATTEST: JESUS SALAZAR, CITY SECRETARY \\lltllll// X h eN TO LpdIP APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY Digitally signed by Marcella Lunn DN: dc=com, dc=cityofdenton, dc=codad, ou=Department Users and .XXhy\ Date: 2024.02.08 14:59:53 -06'OO' BY:. Groups, ou=General Government, th\ \ \ \MX = = bII a 1 r c=n i : a r c e [ : cl : n I L r n c oI DocuSign Envelope ID: 69E4512B-D7414A7E-8232-3F7A28DIEI B3 DENTON Docusign City Council Transmittal Coversheet 7136FILE File Name vehlcle Equipment Management ServIces NAPA P,rcha,ingConta,t G ;bbY L"P'‘ City C,,„iI Targ,t D,t, ""-CH 5 ’ 2024 Piggy Back Option Contract Expiration Ordinance Not Applicab1 e 3ANUARY 28, 2025 6't - ) 7 / DocuSign Envelope ID: 69E4512B-D7414A7E4232-3F7A28DIEI B3 THE STATE OF TEXAS § § §COUNTY OF DENTON FRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND GENUINE PARTS COMPANY, dba NAPA AUTO PARTS THIS FIRST AMENDMENT TO CONTRACT 7136 (this “Amendment”) by and between the City of Denton, Texas (“City”) and Genuine Parts Company dba NAPA Auto Parts (“Contractor”) to that certain contract executed on January 28, 2020, in the original not-to-exceed amount of $20,000,000.00 (the “Agreement”); for services related to the for the purchase of products and services for the on-site parts facility for Fleet Services WHEREAS, the City deems it necessary to further expand the services provided by Contractor to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $5,000,000.00 with this First Amendment for an aggregate not-to- exceed amount of $25,000,000.00; and WHEREAS, this amendment incorporates any previously executed documents between the parties including but not limited to pricing adjustments. WHEREAS, the City deems it necessary to farther expand the goods/services provided by Contractor to the City; and WHEREAS, the original not-to-exceed amount may not be increased by more than 25.0% as provided in Texas Local Government Code Sec. 252.048; and NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following First Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. This Amendment modifies the Agreement amount to provide an additional $5,000,000.00 for additional services and materials to be provided in accordance with the terms of the Agreement with a revised aggregate not-to-exceed total of $25,000,000.00. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Contractor, have each executed this Amendment, by and through their respective duly authorized representatives and officers on this date 03/05/2024 1 DocuSign Envelope ID: 69E4512B-D741zIA7E-8232-3F7A28DIEI B3 “CONTRACTOR” Genuine Parts Company, DBA NAPA Auto Parts DocuSlgned by:~:Qni BadgES “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation in-DocuSlgn•d by: By:I SMA Hy-III? \ 5236DB29627a423 APPROVED AS TO LEGAL FORM: MACK REIFfWAND, CITY ATTORNEY ATTEST: JESUS SALAZAR, CITY SECRETARY THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. Tom Gramer PRINTED NAME D1 rector TITLE F1 eet DEPARTMENT [k>cuSign Certificate Of Completion Envelope Id: 69E4512BD7414A7E82323F7A28DIEI B3 Subject: Please DocuSign: City Council Contract 7136 Vehicle and Status: Completed Equipment Management Services NAPA Amd 1 Source Envelope: Document Pages: 3 Certificate Pages: 6 Signatures: 5 Initials: 1 Envelope Originator: AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Gabby Leeper 901 B Texas Street Denton, TX 76209 Gabby.Leeper@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 2/2/2024 8:19:21 AM Holder Gabby Leeper Gabby.Leeper@cityofdenton.com Location: DocuSign Signer Events Gabby Leeper gabby.leeper@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Signature Timestamp Sent: 2/2/2024 8:29:52 AM Viewed: 2/2/2024 8:29:59 AM Signed: 2/2/2024 8:30:55 AM Completed Using IP Address: 198.49.140.104 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 2/2/2024 8:30:57 AM Viewed: 2/4/2024 2:01 :12 PM Signed: 2/4/2024 2:01 :26 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deptuy City Attorney City of Denton Security Level: Email, Account Authentication (None) 'DocuSlgn•d by: IMartLLhhhh .4B070831B4AA438 Sent: 2/4/2024 2:01 :27 PM Viewed: 2/5/2024 9:48:29 AM Signed: 2/5/2024 9:49:42 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 ElectronIc Record and Signature Disclosure: Not Offered via DocuSign Art Fischer Art fischer@genpt.com Division Vice President Security Level: Email, Account Authentication (None) Sent: 2/5/2024 9:49:44 AM Resent: 2/5/2024 2:14:43 PM Viewed: 2/6/2024 7:41 :26 AM Signed: 2/6/2024 7:41 :42 AM Signature Adoption: Pre-selected Style Using IP Address: 97.64.59.126 Electronic Record and Signature Disclosure: Accepted: 2/6/2024 7:41 :26 AM ID: cc0561a5-79a82la6d-b550-'17d6a5037b68 Signer Events Tom Gramer Tom.Gramer@cityofdenton.com Director Facilities and Fleet Security Level: Email, Account Authentication (None) Signature Timestamp Sent: 2/6/2024 7:41 :43 AM Viewed: 2/6/2024 7:42:23 AM Signed: 2/6/2024 7:43:24 AM ra:cx ,F704F88617504DC Signature Adoption: Drawn on Device Using IP Address: 47.218.91.50 Signed using mobile Electronic Record and Signature Disclosure: Accepted: 2/6/2024 7:42:23 AM ID: caaa 1237-8116400749e2-7fcc1 60edd62 Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) ElectronIc Record and SIgnature Disclosure: Not Offered via DocuSign Completed Sent: 2/6/2024 7:43:27 AM Viewed : 3/6/2024 9:14:56 AM Signed: 3/6/2024 9:15:23 AM Using IP Address: 198.49.140.10 Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 3/6/2024 9:15:26 AM Viewed: 3/6/2024 10:28:39 AM Signed: 3/6/2024 10:29:30 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Jesus Salazar jesus.salazar@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 3/6/2024 10:29:32 AM Viewed: 3/6/2024 12:55:05 PM Signed: 3/6/2024 12:55:33 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature DIsclosure: Accepted : 3/6/2024 12:55:05 PM ID: 13173f25-f8cc4bb9-84fc-74b77bbd658a In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Status Timestamp Intermediary Delivery Events Timestamp Certified Delivery Events Status Status Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Timestamp Sent: 2/2/2024 8:30:57 AM Carbon Copy Events Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Status Timestamp Sent: 2/6/2024 7:43:26 AM Viewed: 2/6/2024 1 :49:24 PM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 3/6/2024 12:55:35 PM Viewed: 3/6/2024 4:16:26 PM Robin Melendez-Martin robin.melendez-martin@cityofdenton.com Fleet Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 3/6/2024 12:55:36 PM Viewed: 3/6/2024 1 :24:26 PM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope Sent Certified Delivered Signing Complete Completed Status Timestamps 2/2/2024 8:29:52 AM 3/6/2024 12:55:05 PM 3/6/2024 12:55:33 PM 3/6/2024 12:55:36 PM Hashed/Encrypted SecurIty Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Art Fischer, Tom Gramer, Jesus Salazar ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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