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24-398QRDINANCE NO. 24-398 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE APPROVAL OF A FIRST AMENDMENT TO A CONTRACT BETWEEN THE CITY OF DENTON AND WEATHERPROOFING SERVICES, LLC, AMENDING THE CONTRACT APPROVED BY THE CITY COUNCIL ON APRIL 27. 2021, IN THE NOT-TO-EXCEED AMOUNT OF $1,500,000.00; SAID FIRST AMENDMENT TO CONTINUE TO PROVIDE ROOFING, GUTTER, AND DOWNSPOUT MAINTENANCE. REPAIR, AND INSTALLATION SERVICES ON VARIOUS CITY BUILDINGS FOR THE FACILITIES MANAGEMENT DEPARTMENT; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFP 7606 – PROVIDING FOR AN ADDITIONAL FIRST AMENDMENT EXPENDITURE AMOUNT NOT-TO-EXCEED $375,000.OO, WITH THE TOTAL CONTRACT AMOUNT NOT-TO-EXCEED $1,875,000.OO). WHEREAS, on April 27, 2021, City Council awarded a contract to Weatherproofing Services, LLC in the amount of $1,500,000.00, for roofing, gutter, and downspout maintenance, repair, and installation services on various City buildings for the Facilities Management Department; and WHEREAS, this procurement was undertaken as part of the City’s governmental function; and WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The First Amendment, increasing the amount of the contract between the City and Weatherproofing Services, LLC, which is on file in the office of the Purchasing Agent, in the amount of Three Hundred Seventy-Five Thousand and 0/100 ($375,000.00) Dollars, is hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said amendment which shall be effective upon the execution of the amendment attached hereto. The total contract amount increases to $1,875,000.00. SECTION 2. This ordinance shall become effective immediately upon its passage and approval. s e c o n d eTb: 1r1r1L E= = j= =PP rd=b:T s o M :aZ:vr a s Ir:ISs : hir:: : := pastEI gill v ed by:: following vote U - U : Aye Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck. District 2: Paul Meltzer. District 3 : Joe Holland. District 4: Brandon Chase McGee. At Large Place 5 : Chris Watts, At Large Place 6: / I -L-Z PASSED AND APPROVED this the 5 lb dayof bArGE 2024 ATTEST: JESUS SALAZAR, CITY SECRETARY g;$iIS:::?'. APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY Digitally signed by Marcella Lunn DN: dc=com, dc=cityofdenton, dc=codad, ou=Department Users By : and Groups, ou=General X email=Marcella.Lunn@cityofdent JaIe:T024.02.1415:12:20 -06'oo' bLAh=W@ILnlA DocuSign Envelope ID: FA47BB73-D644-400F-AFOC4FA066FIF3DA DENTON Docusign City Council Transmittal Coversheet 7606RFP File Name ROOFING GurrERS DOWNSPOUTS-AMENDMENT 1 P„,h„i,gC,,t„t c 'Y;t’1 w=;tb'"k City Council Target Date MARCH 5 ’ 2024 Piggy Back Option Contract Expiration Ordinance Yes APRIL 27, 2026 24-398 DocuSign Envelope ID: FA47BB73-D6zHdL00F-AFOC4FA066FIF3DA THE STATE OF TEXAS § § §COUNTY OF DENTON FIRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND WEATHERPROOFING SERVICES, LLC THIS FIRST AMENDMENT TO CONTRACT 7606 (this “Amendment”) by and between the City of Denton, Texas (“City”) and WEATHERPROOFING SERVICES, LLC (“Contractor”) to that certain contract executed on April 27, 2021, in the original not- to-exceed amount of $1,500,000 (the “Agreement”); for services related to the Roofing, Gutters, and Downspouts Installation, Maintenance, and Repair Services. WHEREAS, the City deems it necessary to further expand the services provided by Contractor to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $375,000 with this First Amendment for an aggregate not-to-exceed amount of $1,875,000; and WHEREAS, this amendment incorporates any previously executed documents between the parties including but not limited to pricing adjustments. WHEREAS, the City deems it necessary to further expand the goods/services provided by Contractor to the City; and WHEREAS, the original not-to-exceed amount may not be increased by more than 25.0% as provided in Texas Local Government Code Sec. 252.048; and NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the “Parties“), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following First Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. This Amendment modifies the Agreement amount to provide an additional $375,000 for additional services and materials to be provided in accordance with the terms of the Agreement with a revised aggregate not-to-exceed total of $ 1 ,875,000. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in fall force and effect. IN WITNESS WHEREOF, the City and the Contractor, have each executed this Amendment, by/gpIi.through their respective duly authorized representatives and officers on this date ’/ '/ 1 DocuSign Envelope ID: FA47BB73-D644-400F-AFOC-6FA066FIF3DA “CONTRACTOR” G SERVICES, LLC Manager THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms.AUTHORIZED SIGNATURE, TITLE “CITY” CITY OF DENTON, TEXAS A Texas AEuDhipal Corporation SMA Hu.,ttyBy: Torn Gramer PRINTED NAMESIGNATURE D1 rector TITLE Facl 1 lt1 es APPROVED AS TO LEGAL FORM: MACK RENWAND, CITY ATTORNEY DEPARTMENT DocuSlgned by: By: ATTEST: JESLMjgMW, CITY SECRETARY B y : L +1: 7 ziP4)ar DocuSign Envelope ID: FA47BB73-D644-'400F-AFOC-6FA066FIF3CDIt2 FORM CONFLICT OF INTEREST QUESTIONNAIRE - For vendor or other person doing business with local governmental entit' This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. FORM CIQ This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of Denton Ethics Code. Ordinance 18-757. By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after thI date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. a M WEATHERPROOFING SERVICES, LLC 2 U Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) g Name of local government officer about whom the information in this section is being disclosed. Name of Officer Describe each employment or other business relationship with the local govemment officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1(1-a), Local Govemment Code. Attach additional pages to this Form CIQ as necessary. A.Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?D Yes a No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received Rom the local governmental entity?n ,„,= ,„, C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local govemment officer serves as an officer or director, or holds an ownership of one percent or more? El Yes a No D.Describe each employment or business and family relationship with the local government officer named in this section 4 5 Lg 1 have no Conflict of Interest to disclose. 'DocuSlgned by: giLL, WIM=Lq less with the governmental entitySignaturM 2/6/2024 Date DocuSign Envelope ID: FA47BB73-D644-400F-AFOC-6FA066FIF3DA CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 ofthe Local Govemment Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/L(1176.htm. For easy reference, below are some of the sections cited on this form, Local Government Code $ 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that ischarteredby a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code q 176.003{a)(2)(A) and (B): (A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds 52,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local govemmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vqKk)c (B) has given to the local government officer or a family member ofthe officer one or more gifts that have an aggregatevalueofmore than $ 100 in the 12-month periodpreceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code $ 176.006(a) and fa-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and (1) has an employment or other business relationship with a local government officer of that local govemmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local govemment officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specifiedby Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local govemmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government omcer. City of Denton Ethics Code Ordinance Number 18-757 Definitions Relative: a family member related to a City Official within the third 3“i degree of affinity (marriage) or consanguinity (blood or adoption) City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics, Planning and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition does not include those property owners from whom the City acquires public rightof-way or other real property interests for public use. Per the City of Denton Ethics Code, Section 2-273. – Prohibitions (3) it shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars ($50.00) per gift, or multiple gift: cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year. Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibility If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year. ’orm provided by Texas Ethics Commission www. ethics .state . tx . us Revised 11/30/2015 tk>cuSign Certificate Of Completion Envelope Id: FA47BB73D644400FAFOC6FA066FIF3DA Subject: Please DocuSign: City Council Contract 7606 Roofing Gutters Downspouts Amendment 1 Source Envelope: Status: Completed Document Pages: 5 Certificate Pages: 6 Signatures: 6 Initials: 1 Envelope Originator: Crystal Westbrook AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901 B Texas Street Denton, TX 76209 crystal.westbrook@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 2/6/2024 9:57:05 AM Holder: Crystal Westbrook crystal.westbrook@cityofdenton.com Location: DocuSign Signer Events Crystal Westbrook crystal.westbrook@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) ElectronIc Record and Signature Disclosure: Not Offered via DocuSign Signature Timestamp Sent: 2/6/2024 10:00:21 AM Viewed: 2/6/2024 10:01 :37 AM Signed: 2/6/2024 10:03:06 AM Completed Using IP Address: 198.49.140.10 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 2/6/2024 10:03:09 AM Viewed: 2/6/2024 12:24:57 PM Signed: 2/6/2024 12:26:37 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marceHa.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) 'DoeuSIgned by: IALArtLLhbAhw ,4B070831B4AA438 Sent: 2/6/2024 12:26:40 PM Viewed: 2/6/2024 3:09:04 PM Signed: 2/6/2024 3:21 :20 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Ricky Whitfield ricky@wstexas.com Manager Security Level: Email, Account Authentication (None) Sent: 2/6/2024 3:21 :22 PM Viewed: 2/6/2024 3:25:50 PM Signed: 2/6/2024 3:27:17 PM Signature Adoption: Pre-selected Style Using IP Address: 99.39.120.101 Electronic Record and Signature Disclosure: Accepted: 2/6/2024 3:25:50 PM ID: 49afc6ef-d00b4d06-9500-f4bd995a2f86 Signer Events Tom Gramer tom.gramer@cityofdenton.com Director Facilities and Fleet Security Level: Email, Account Authentication (None) Signature Timestamp Sent: 2/6/2024 3:27:19 PM Viewed: 2/6/2024 4:07:40 PM Signed: 2/6/2024 4:07:57 PM Signature Adoption: Drawn on Device Using IP Address: 47.218.91.50 Signed using mobile Electronic Record and Signature Disclosure; Accepted : 2/6/2024 4:07:40 PM ID: 3341 64f8-fb13-lb2f-abee-5afleaefe938 Cheyenne Defee cheyenne.defee@cltyofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Completed Sent: 2/6/2024 4:07:59 PM Viewed : 3/6/2024 9:16:08 AM Signed: 3/6/2024 9:16:24 AM Using IP Address: 198.49.140.10 Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 3/6/2024 9:16:27 AM Viewed: 3/6/2024 10:46:21 AM Signed: 3/6/2024 10:46:27 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Jesus Salazar jesus.salazar@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 3/6/2024 10:46:29 AM Viewed: 3/6/2024 1:08:59 PM Signed: 3/6/2024 1 :09:33 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Accepted: 3/6/2024 1 :08:59 PMID: d6203144-2bd4-+f53-8b3a-328f1 1 afc1 8d In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Status Timestamp Certified Delivery Events Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Status Timestamp Sent: 2/6/2024 10:03:09 AM Carbon Copy Events Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Status Timestamp Sent: 2/6/2024 4:07:59 PM Viewed: 2/9/2024 8:43:30 AM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 3/6/2024 1 :09:35 PM Viewed: 3/6/2024 4:50:33 PM David Moore david.moore@cityofdenton.com Facilities Manager Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 3/6/2024 1 :09:37 PM Viewed: 3/6/2024 2:54:26 PM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope Sent Certified Delivered Signing Complete Completed Status Timestamps 2/6/2024 10:00:21 AM 3/6/2024 1 :08:59 PM 3/6/2024 1:09:33 PM 3/6/2024 1 :09:37 PM Hashed/Encrypted Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure 4 Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Ricky Whitfield, Tom Gramer, Jesus Salazar ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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