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24-543ORDINANCE NO. 24-543 AN ORDrNANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE APPROVAL OF THE FIRST AMENDMENT TO ACONTRACT BETWEEN THE CITY OF DENTON AND INTEGRATED COMPUTERSYSTEMS, INC., AMENDING THE CONTRACT APPROVED BY CITY COUNCIL ON APRIL 9, 2019, IN THE NOT-TO-EXCEED AMOUNT OF $3,090,863.53, FOR CONTINUED LICENSING AND VENDOR SUPPORT FOR THE COMPUTER AIDED DISPATCH (CAD)SYSTEM, THE LAW ENFORCEMENT RECORDS MANAGEMENT SYSTEM (RMS), ANDTHE MOBILE DATA SYSTEM (MDS) FOR THE TECHNOLOGY SERVICES DEPARTMENT,SAID FIRST AMENDMENT TO EXTEND THE TERM OF THE CONTRACT FOR ONE (1)YEAR, WITH THE OPTION FOR TWO (2) ADDITIONAL ONE (1) YEAR EXTENSIONS;PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFP 6400 – PROVIDING FOR AN ADDITIONAL FIRST AMENDMENTEXPENDITURE AMOUNT NOT-TO-EXCEED $772,000.00, WITH THE TOTAL CONTRACTAMOUNT NOT-TO-EXCEED $3,862,863.53, AND EXTENDING THE CONTRACT WITH INTEGRATED COMPUTER SYSTEMS, INC., FOR ONE (1) YEAR, WITH THE OPTION FORTWO (2) ADDITIONAL ONE (1) YEAR EXTENSIONS). WHEREAS, on April 9, 2019, City Council awarded a contract to Integrated Computer Systems, Inc. in the amount of $3,090,863.53, for licensing and vendor support for the Computer Aided Dispatch (CAD) System, the Law Enforcement Records Management System (RMS), and Mobile Data System (MDS) for the Technology Services Department; and WHEREAS, this procurement was undertaken as part of the City’s governmental function; and WHEREAS, the staff having recommended, and the City Manager having recommended to the City Council that an extension to the existing purchasing authority approved by Ordinance 19-679 be authorized between the City and Integrated Computer Systems, Inc., to expire on April 9, 2027; and WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law; NOW,THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The First Amendment, increasing the amount of the contract between the City and Integrated Computer Systems, Inc., which is on file in the office of the Purchasing Agent, in the amount of Seven Hundred Seventy-Two Thousand and 0/100 ($772,000.00) Dollars, is hereby approved, and the expenditure of funds therefor is hereby authorized in accordance with said amendment which shall be effective upon the execution of the amendment attached hereto. The total contract amount increases to $3,862,863.53 . SECTION 2. The authority to receive services from Integrated Computer Systems, Inc., authorized by Ordinance 19-679, is hereby extended under File 6400 until April 9, 2027. ( SECTION 3. This ordinance shall become effective immediately upon its passage and approval. The moti£)n to approve,this ordinance was made by K, 1,,n {\abF and seconded by V;eh', bvl D . This ordinance was passed and approved by the following vote [X - L]: Aye Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck. District 2: Paul Meltzer. District 3 : Joe Holland. District 4: Brandon Chase McGee, At Large Place 5 : Chris Watts, At Large Place 6: JJ a/ -L ,Z 1/ V PASSED AND APPROVED this the L day of ar al , 2024 nN ATTEST: JESUS SALAZAR, CITY SECRETARY APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY Digitally signed by Marcella Lunn DN: dc=com, dc=cityofdenton,dc=codad, ou=Department Users By : and Groups, ou=GeneralIbMhIIM::=nIM email=Marcella.Lunn@cityofdent Date: 2024.02.23 14:37:07 -06'oo' I DocuSign Envelope ID: 2F83292A-CB214COB-8CC4-815295BF9747 DENTON Docusign City Council Transmittal Coversheet FILE 1 6400 File Name I Pub11c Safety CAD/RMS/MDS System - lst Amendment& Extension Purchasing Contact CQri Pawer City Council Target Date MARCH 19’ 2024 Piggy Back Option Contract Expiration Ordinance NO APRIL 9, 2027 24–543 DocuSign Envelope ID: 2F83292A-CB214COB-8CC4-815295BF9747 THE STATE OF TEXAS § § §COUNTY OF DENTON FIRST AMENDMENT TO CONTRACTBY AND BETWEEN THE CITY OF DENTON, TEXASAND INTEGRATED COMPUTER SYSTEMS, INC. THIS FIRST AMENDMENT TO CONTRACT 6400 (this “Amendment”) by andbetween the City of Denton, Texas (“City”) and INTEGRATED COMPUTER SYSTEMS, INC. (“Contractor”) to that certain contract executed on April 9, 2019, in the original not- to-exceed amount of $3,090,863.53 (the “Agreement”); for services related to the Computer Aided Dispatch (CAD) System, Law Enforcement Records Management System (RMS), and Mobile Data System (MDS). WHEREAS, the City deems it necessary to further expand the services provided by Contractor to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $772,000 with this First Amendment for an aggregate not-to-exceed amount of $3,862,863.53; and WHEREAS, this amendment incorporates any previously executed documents between the parties including but not limited to pricing adjustments. WHEREAS, the City deems it necessary to further expand the goods/services provided by Contractor to the City; and WHEREAS, the original not-to-exceed amount may not be increased by more than 25.0% as provided in Texas Local Government Code Sec. 252.048; and NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the“Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following First Amendment,which amends the following terms and conditions of the said Agreement, to wit: 1.This Amendment modifies the Agreement amount to provide an additional $772,000 for additional services and materials to be provided in accordance with the terms of the Agreement with a revised aggregate not-to-exceed total of$3,862,863.53. The term of the Agreement is extended for one (1) year, with the option for two (2) additional one (1) year extensions. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Contractor, have each executed this Amendment, by and through their respective duly authorized representatives and officerson this date 03/19/2024 1 DocuSign Envelope ID: 2F83292A-CB214COB8CC4-815295BF9747 “CONTRACTOR” INTEGRATED COMPUTER SYSTEMS, INC “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation[bcu$bn•d br By g CEO D SIGNATURE, TITLEUB BOTH REVIEWED AND APPROVED -DoeuSlgn•d br By, @ tknuSlgned brICBy: D... DoeuSigned bHBy: IETTRYa ATTEST: JESUS SALAZAR, CITY SECRETARY THIS AGREEMENT HAS BEEN as to financial and operational obligations and business terms. Le1 sha Mel ne PRINTED NAME APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY Chief Technology off1 cerTITLE Technology Serv1 ces DEPARTMENT Certificate Of Completion Envelope Id: 2F83292ACB214COB8CC4815295BF9747 Subject: Please DocuSign: City Council Contract 6400 CAD/RMS Extension Amendment Source Envelope: Document Pages: 3 Certificate Pages: 6 Status: Completed Signatures: 5 Initials: Envelope Originator: Cod Power 901 B Texas Street Denton, TX 76209 cori,power@cityofdenton.com IP Address: 198.49.140.104 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) Record Tracking Status: Original 2/16/2024 10:46:34 AM Holder: Cori Power cori.power@cityofdenton.com Location: DocuSign Signer Events Cori Power cori.power@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Signature Timestamp Sent: 2/16/2024 10:52:16 AM Viewed: 2/16/2024 10:52:23 AM Signed: 2/1 6/2024 10:52:46 AM Completed Using IP Address: 198.49.140.104 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication(None) Sent: 2/16/2024 10:52:48 AM Viewed: 2/16/2024 11 :32:58 AM Signed: 2/16/2024 11 :33:10 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication(None) Sent: 2/16/2024 1 1 :33:12 AM Viewed : 2/20/2024 11:19:36 AM Signed: 2/20/2024 11 :26:25 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and SIgnature Disclosure: Not Offered via DocuSign Kyle Indermuehle kyle@icspublicsafety.comCEO Security Level: Email, Account Authentication(None) DaHBWd IIV1/a.AD40AlecDIE7401 Sent: 2/20/2024 1 1 :26:28 AM Viewed: 2/20/2024 12:12:07 PM Signed: 2/20/2024 12:12:36 PM Signature Adoption: Uploaded Signature Image Using IP Address: 64.251.216.250 Electronic Record and Signature Disclosure:Accepted: 2/20/2024 12:12:07 PMID: 39e6e47b-183e-49d3-b973-8135a2ef427 1 Signer Events Leisha Meine Leisha,Meine@cityofdenton.com Chief Technology Officer City of Denton Security Level: Email, Account Authentication(None) Signature,rDoaBW brI aida Mlihb\DOOD157ADAB04D5 Timestamp Sent: 2/20/2024 12:12:38 PM Viewed: 2/20/2024 12:37:18 PM Signed: 2/20/2024 12:37:32 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure:Not Offered via DocuSign Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Completed Sent: 2/20/2024 12:37:35 PM Viewed: 3/20/2024 9:14:24 AM Signed: 3/20/2024 9:14:39 AMUsing IP Address: 198.49.140.10 Sara Hensley sara .hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication(None) 'D.'uSbr-d by:I SMA IIo.& .5236DB29B270423 Sent: 3/20/2024 9:14:41 AM Viewed: 3/20/2024 9:15:10 AM Signed: 3/20/2024 9:15:16 AM Signature Adoption: Pre-selected Style Using IP Address: 47.190.47.120 Signed using mobile Electronic Record and Signature Disclosure:Not Offered via DocuSign Jesus Salazar jesus,salazar@cityofdenton.com Security Level: Email, Account Authentication(None) Sent: 3/20/2024 9:15:18 AM Viewed: 3/20/2024 12:02:47 PM Signed: 3/20/2024 12:04:12 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 ElectronIc Record and Signature Disclosure:Accepted: 3/20/2024 12:02:47 PMID= e73e7811-cb00-4070-8818-9b61c912:3323 In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Status Timestamp Intermediary Delivery Events Timestamp Certified Delivery Events Status Status Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature Disclosure:Not Offered via DocuSign Timestamp Sent: 2/16/2024 10:52:48 AM Carbon Copy Events Gretna Jones gretna .jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication(None) Electronic Record and Signature DIsclosure:Not Offered via DocuSign Status Timestamp Sent: 2/20/2024 12:37:34 PM Viewed: 2/20/2024 2:06:20 PM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and SIgnature Disclosure: Not Offered via DocuSign Sent: 3/20/2024 12:04:14 PM Stephanie Padgett Stephanie.Padgett@cityofdenton,corn TS Administration Manager CIty of Denton Security Level: Email, Account Authentication(None) ElectronIc Record and Signature Disclosure:Not Offered via DocuSign Sent: 3/20/2024 12:04:15 PM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope Sent Certified Delivered Signing Complete Completed Status Timestamps 2/1 6/2024 10:52:16 AM 3/20/2024 12:02:47 PM 3/20/2024 12:04:12 PM 3/20/2024 12:04:15 PM Hashed/Encrypted Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Kyle Indermuehle, Jesus Salazar ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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