24-543ORDINANCE NO. 24-543
AN ORDrNANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPALCORPORATION, AUTHORIZING THE APPROVAL OF THE FIRST AMENDMENT TO ACONTRACT BETWEEN THE CITY OF DENTON AND INTEGRATED COMPUTERSYSTEMS, INC., AMENDING THE CONTRACT APPROVED BY CITY COUNCIL ON APRIL
9, 2019, IN THE NOT-TO-EXCEED AMOUNT OF $3,090,863.53, FOR CONTINUED
LICENSING AND VENDOR SUPPORT FOR THE COMPUTER AIDED DISPATCH (CAD)SYSTEM, THE LAW ENFORCEMENT RECORDS MANAGEMENT SYSTEM (RMS), ANDTHE MOBILE DATA SYSTEM (MDS) FOR THE TECHNOLOGY SERVICES DEPARTMENT,SAID FIRST AMENDMENT TO EXTEND THE TERM OF THE CONTRACT FOR ONE (1)YEAR, WITH THE OPTION FOR TWO (2) ADDITIONAL ONE (1) YEAR EXTENSIONS;PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN
EFFECTIVE DATE (RFP 6400 – PROVIDING FOR AN ADDITIONAL FIRST AMENDMENTEXPENDITURE AMOUNT NOT-TO-EXCEED $772,000.00, WITH THE TOTAL CONTRACTAMOUNT NOT-TO-EXCEED $3,862,863.53, AND EXTENDING THE CONTRACT WITH
INTEGRATED COMPUTER SYSTEMS, INC., FOR ONE (1) YEAR, WITH THE OPTION FORTWO (2) ADDITIONAL ONE (1) YEAR EXTENSIONS).
WHEREAS, on April 9, 2019, City Council awarded a contract to Integrated Computer
Systems, Inc. in the amount of $3,090,863.53, for licensing and vendor support for the Computer
Aided Dispatch (CAD) System, the Law Enforcement Records Management System (RMS), and
Mobile Data System (MDS) for the Technology Services Department; and
WHEREAS, this procurement was undertaken as part of the City’s governmental
function; and
WHEREAS, the staff having recommended, and the City Manager having recommended
to the City Council that an extension to the existing purchasing authority approved by Ordinance
19-679 be authorized between the City and Integrated Computer Systems, Inc., to expire on
April 9, 2027; and
WHEREAS, the additional fees under the proposed First Amendment are fair and reasonable
and are consistent with, and not higher than, the recommended practices and fees applicable to the
Provider’s profession, and such fees do not exceed the maximum provided by law; NOW,THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The First Amendment, increasing the amount of the contract between the City
and Integrated Computer Systems, Inc., which is on file in the office of the Purchasing Agent, in the
amount of Seven Hundred Seventy-Two Thousand and 0/100 ($772,000.00) Dollars, is hereby
approved, and the expenditure of funds therefor is hereby authorized in accordance with said
amendment which shall be effective upon the execution of the amendment attached hereto. The total
contract amount increases to $3,862,863.53 .
SECTION 2. The authority to receive services from Integrated Computer Systems, Inc.,
authorized by Ordinance 19-679, is hereby extended under File 6400 until April 9, 2027.
(
SECTION 3. This ordinance shall become effective immediately upon its passage and
approval.
The moti£)n to approve,this ordinance was made by K, 1,,n {\abF and
seconded by V;eh', bvl D . This ordinance was passed and approved by the
following vote [X - L]:
Aye Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck. District 2:
Paul Meltzer. District 3 :
Joe Holland. District 4:
Brandon Chase McGee, At Large Place 5 :
Chris Watts, At Large Place 6:
JJ
a/
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1/
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PASSED AND APPROVED this the L day of ar al , 2024
nN
ATTEST:
JESUS SALAZAR, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by Marcella Lunn
DN: dc=com, dc=cityofdenton,dc=codad, ou=Department Users
By : and Groups, ou=GeneralIbMhIIM::=nIM
email=Marcella.Lunn@cityofdent
Date: 2024.02.23 14:37:07 -06'oo'
I
DocuSign Envelope ID: 2F83292A-CB214COB-8CC4-815295BF9747
DENTON
Docusign City Council Transmittal Coversheet
FILE 1 6400
File Name I Pub11c Safety CAD/RMS/MDS System - lst Amendment& Extension
Purchasing Contact CQri Pawer
City Council Target Date MARCH 19’ 2024
Piggy Back Option
Contract Expiration
Ordinance
NO
APRIL 9, 2027
24–543
DocuSign Envelope ID: 2F83292A-CB214COB-8CC4-815295BF9747
THE STATE OF TEXAS §
§
§COUNTY OF DENTON
FIRST AMENDMENT TO CONTRACTBY AND BETWEEN THE CITY OF DENTON, TEXASAND INTEGRATED COMPUTER SYSTEMS, INC.
THIS FIRST AMENDMENT TO CONTRACT 6400 (this “Amendment”) by andbetween the City of Denton, Texas (“City”) and INTEGRATED COMPUTER SYSTEMS,
INC. (“Contractor”) to that certain contract executed on April 9, 2019, in the original not-
to-exceed amount of $3,090,863.53 (the “Agreement”); for services related to the
Computer Aided Dispatch (CAD) System, Law Enforcement Records Management
System (RMS), and Mobile Data System (MDS).
WHEREAS, the City deems it necessary to further expand the services provided by
Contractor to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $772,000 with this First Amendment for an aggregate not-to-exceed
amount of $3,862,863.53; and
WHEREAS, this amendment incorporates any previously executed documents
between the parties including but not limited to pricing adjustments.
WHEREAS, the City deems it necessary to further expand the goods/services
provided by Contractor to the City; and
WHEREAS, the original not-to-exceed amount may not be increased by more than
25.0% as provided in Texas Local Government Code Sec. 252.048; and
NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following First Amendment,which amends the following terms and conditions of the said Agreement, to wit:
1.This Amendment modifies the Agreement amount to provide an additional
$772,000 for additional services and materials to be provided in accordance with
the terms of the Agreement with a revised aggregate not-to-exceed total of$3,862,863.53. The term of the Agreement is extended for one (1) year, with the
option for two (2) additional one (1) year extensions.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Contractor, have each executed this
Amendment, by and through their respective duly authorized representatives and officerson this date 03/19/2024
1
DocuSign Envelope ID: 2F83292A-CB214COB8CC4-815295BF9747
“CONTRACTOR”
INTEGRATED COMPUTER SYSTEMS, INC “CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation[bcu$bn•d br
By g CEO
D SIGNATURE, TITLEUB
BOTH REVIEWED AND APPROVED
-DoeuSlgn•d br
By, @
tknuSlgned brICBy:
D...
DoeuSigned bHBy:
IETTRYa
ATTEST:
JESUS SALAZAR, CITY SECRETARY
THIS AGREEMENT HAS BEEN
as to financial and operational
obligations and business terms.
Le1 sha Mel ne
PRINTED NAME
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Chief Technology off1 cerTITLE
Technology Serv1 ces
DEPARTMENT
Certificate Of Completion
Envelope Id: 2F83292ACB214COB8CC4815295BF9747
Subject: Please DocuSign: City Council Contract 6400 CAD/RMS Extension Amendment
Source Envelope:
Document Pages: 3
Certificate Pages: 6
Status: Completed
Signatures: 5
Initials:
Envelope Originator:
Cod Power
901 B Texas Street
Denton, TX 76209
cori,power@cityofdenton.com
IP Address: 198.49.140.104
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
Record Tracking
Status: Original
2/16/2024 10:46:34 AM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events
Cori Power
cori.power@cityofdenton.com
Purchasing Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Signature Timestamp
Sent: 2/16/2024 10:52:16 AM
Viewed: 2/16/2024 10:52:23 AM
Signed: 2/1 6/2024 10:52:46 AM
Completed
Using IP Address: 198.49.140.104
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 2/16/2024 10:52:48 AM
Viewed: 2/16/2024 11 :32:58 AM
Signed: 2/16/2024 11 :33:10 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Senior Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication(None)
Sent: 2/16/2024 1 1 :33:12 AM
Viewed : 2/20/2024 11:19:36 AM
Signed: 2/20/2024 11 :26:25 AM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and SIgnature Disclosure:
Not Offered via DocuSign
Kyle Indermuehle
kyle@icspublicsafety.comCEO
Security Level: Email, Account Authentication(None)
DaHBWd IIV1/a.AD40AlecDIE7401
Sent: 2/20/2024 1 1 :26:28 AM
Viewed: 2/20/2024 12:12:07 PM
Signed: 2/20/2024 12:12:36 PM
Signature Adoption: Uploaded Signature Image
Using IP Address: 64.251.216.250
Electronic Record and Signature Disclosure:Accepted: 2/20/2024 12:12:07 PMID: 39e6e47b-183e-49d3-b973-8135a2ef427 1
Signer Events
Leisha Meine
Leisha,Meine@cityofdenton.com
Chief Technology Officer
City of Denton
Security Level: Email, Account Authentication(None)
Signature,rDoaBW brI aida Mlihb\DOOD157ADAB04D5
Timestamp
Sent: 2/20/2024 12:12:38 PM
Viewed: 2/20/2024 12:37:18 PM
Signed: 2/20/2024 12:37:32 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Completed Sent: 2/20/2024 12:37:35 PM
Viewed: 3/20/2024 9:14:24 AM
Signed: 3/20/2024 9:14:39 AMUsing IP Address: 198.49.140.10
Sara Hensley
sara .hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication(None)
'D.'uSbr-d by:I SMA IIo.&
.5236DB29B270423
Sent: 3/20/2024 9:14:41 AM
Viewed: 3/20/2024 9:15:10 AM
Signed: 3/20/2024 9:15:16 AM
Signature Adoption: Pre-selected Style
Using IP Address: 47.190.47.120
Signed using mobile
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Jesus Salazar
jesus,salazar@cityofdenton.com
Security Level: Email, Account Authentication(None)
Sent: 3/20/2024 9:15:18 AM
Viewed: 3/20/2024 12:02:47 PM
Signed: 3/20/2024 12:04:12 PM
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
ElectronIc Record and Signature Disclosure:Accepted: 3/20/2024 12:02:47 PMID= e73e7811-cb00-4070-8818-9b61c912:3323
In Person Signer Events Signature
Status
Timestamp
Editor Delivery Events Timestamp
Agent Delivery Events Status
Status
Timestamp
Intermediary Delivery Events Timestamp
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Status
Timestamp
Carbon Copy Events
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature Disclosure:Not Offered via DocuSign
Timestamp
Sent: 2/16/2024 10:52:48 AM
Carbon Copy Events
Gretna Jones
gretna .jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication(None)
Electronic Record and Signature DIsclosure:Not Offered via DocuSign
Status Timestamp
Sent: 2/20/2024 12:37:34 PM
Viewed: 2/20/2024 2:06:20 PM
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Electronic Record and SIgnature Disclosure:
Not Offered via DocuSign
Sent: 3/20/2024 12:04:14 PM
Stephanie Padgett
Stephanie.Padgett@cityofdenton,corn
TS Administration Manager
CIty of Denton
Security Level: Email, Account Authentication(None)
ElectronIc Record and Signature Disclosure:Not Offered via DocuSign
Sent: 3/20/2024 12:04:15 PM
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events
Envelope Sent
Certified Delivered
Signing Complete
Completed
Status Timestamps
2/1 6/2024 10:52:16 AM
3/20/2024 12:02:47 PM
3/20/2024 12:04:12 PM
3/20/2024 12:04:15 PM
Hashed/Encrypted
Security Checked
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Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Kyle Indermuehle, Jesus Salazar
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