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24-747ORDINANCE NO. 24-747 AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH TEAGUE NALL AND PERKINS, INC., FOR A PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN OF THE NORTH LAKES SOCCER COMPLEX, EMILY FOWLER LIBRARY, MARTIN LUTHER KING RECREATION CENTER, AND AVONDALE PARK (NEMA) PARKING LOTS FOR THE CAPITAL PROJECTS DEPARTMENT; PROVUDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFQ 8386 – AWARDED TO TEAGUE NALL AND PERKINS, INC., PROFESSIONAL SERVICES AGREEMENT FOR DESIGN SERVICES AWARDED TO TEAGUE NALL AND PERKINS, INC., IN THE NOT-TO-EXCEED AMOUNT OF $570,800.00). WHEREAS, Teague NaII and Perkins, Inc., the professional services provider (the “Provider”) set forth in this ordinance, is being selected as the most highly qualified on the basis of its demonstrated competence and qualifications to perform the proposed professional services; and WHEREAS, this procurement was undertaken as part of the City’s governmental function [Parking facilities]; and WHEREAS, the fees under the proposed contract are fair and reasonable and are consistent with, and not higher than, the recommended practices and fees published by the professional associations applicable to the Provider’s profession, and such fees do not exceed the maximum provided by law; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The City Manager, or their designee, is authorized to enter into the service contract attached hereto with Teague NaII and Perkins, Inc., for the design of the North Lakes Soccer Complex, Emily Fowler Library, Martin Luther King Recreation Center, and Avondale Park (NEMA) Parking Lots for the Capital Projects Department. SECTION 2. The City Manager, or their designee, is authorized to expend funds as required by the attached contract. SECTION 3. The City Council of the City of Denton, Texas expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under this ordinance to the City Manager of the City of Denton, or their designee. SECTION 4. The findings in the preamble of this ordinance are incorporated herein by reference. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. Iq q IH n• H I r H • b a +U • • Hb •• •1 q 4 i •1 P t b I q l The motion tO approve this ordinance was made by Br . ' A B.QU and seconded by (’ b /, j 1 ,, >, Hr . This ordinance was passed and approved by the following vote n - L] : Aye Nay Abstain Absent Mayor Gerard Hudspeth: Vicki Byrd, District 1 : Brian Beck. District 2: Paul Meltzer. District 3 : Joe Holland. District 4: Brandon Chase McGee. At Large Place 5 : Chris Watts, At Large Place 6: d/ L/ ./ L/ ,/ +Z P Jr!II\ S S ]: 1]} ]f1pIIL 11\1 1:) JrEIIIL P PROVED this the Id = \ day of a+. 2024 GERARD HUDSPETH. MAYOR ATTEST: LAUREN THODEN, CITY SECRETARY CPalPart _JAM APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY Digitally signed by Marcella Lunn DN: dc=com, dc=cityofdenton, dc=codad, ou=Department Users and Groups, ou=General Government. ou=Legal. cn=Marcella Lunn, email=Marcella.Lunn@cityofdenton.com Date: 2024.03.1915:46:57 +)5'CXy BY: IIItu\\\t\ \\n + \ DocuSign Envelope ID: IEDDE272#A68-:1160-BC3F-F71EOFAD6585 CITY OF DENTON Docusign City Council Transmittal Coversheet RFQ 1 8386 File Name Purchasing Contact City Council Targ,tD,t, APRIL 16’ 2024 Piggy Back Option N 't Appli cable Contract Expiration N /A Ordinance NEMA Park1 ng Lot condltlon Assessment and Design Er1 ca Garcla 24-747 Envelope ID: IEDDE2724A68'+160-BC3F-F71 EOFAD6585 PROFESSIONAL SERVICES AGREEMENT FOR CONSULTING SERVICES FILE 8386 STATE OF TEXAS § §COUNTY OF DENTON 04/16/J&F AGtMEMtENTby(:/d b:::g=e;rIT;)ity i;f J:£t=, FEs, :nT=s r==idpo; corporation, with its principal office at 215 East McKinney Street, Denton, Denton County, Texas 76201, hereinafter called “OWNER” and Teague NaII and Perkins, Inc., with its corporate office at 3200 S. 135, Suite 1129, Denton, TX 76210, hereinafter called “CONSULTANT,” acting herein, by and through their duly authorized representatives. WITNESSETH, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually agree as follows: ARTICLE I CONSULTANT AS INDEPENDENT CONTRACTOR The OWNER has selected CONSULTANT on the basis of demonstrated competence and qualifications to perform the services herein described for a fair and reasonable price pursuant to Chapter 2254 of the Texas Government Code. The OWNER hereby contracts with the CONSULTANT as an independent contractor and not as an employee, and as such, the OWNER will not assert control over the day-to-day operations of the CONSULTANT. The CONSULTANT is customarily engaged to provide services as described herein independently and on a nonexclusive basis in the course of its business. This Agreement does not in any way constitute a joint venture between OWNER and CONSULTANT. The CONSULTANT hereby agrees to perform the services described herein based on the skills required for the scope of work in connection with the Project as stated in the sections to follow, with diligence and in accordance with the highest professional standards customarily obtained for such services in the State of Texas. The professional services set out herein are in connection with the following described project: The Project shall include, without limitation, NEMA Parking Lot Condition Assessment and Design, as described in Exhibit A, which is on file at the purchasing office and incorporated herein (the “Project”). ARTICLE II SCOPE OF BASIC SERVICES The CONSULTANT shall perform the following services in a professional manner: City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/1 1/18 Page 1 of 14 Contract 8386 DocuSign Envelope ID: IEDDE272€A68-:+160-BC3F-F71EOFAD6585 A.The CONSULTANT shall perform all those services as necessary and as described in the OWNER’s RFQ 8386 – NEMA Parking Lot Condition Assessment and Design which is on file at the purchasing office and made a part hereof as Exhibit A as if written word for word herein. B. C. To perform all those services set forth in CONSULTANT’s proposal, which proposal is attached hereto and made a part hereof as Exhibit B as if written word for word herein. CONSULTANT shall perform all those services set forth in individual task orders, as described in Exhibit B, which shall be attached to this Agreement and made a part hereof D.If there is any conflict between the terms of this Agreement and the exhibits attached to this Agreement, the terms and conditions of this Agreement will control over the terms and conditions of the attached exhibits or task orders. ARTICLE III ADDITIONAL SERVICES Additional services to be performed by the CONSULTANT, if authorized by the OWNER, which are not included in the above-described Basic Services, may be negotiated as needed, per rates included in Exhibit B. A. B. Preparing applications and supporting documents for government grants, loans, or planning advances and providing data for detailed applications. Preparing data and reports for assistance to OWNER in preparation for hearings before regulatory agencies, courts, arbitration panels or mediator, giving testimony, personally or by deposition, and preparations therefore before any regulatory agency, court, arbitration panel or mediator. C.Assisting OWNER in preparing for, or appearing at litigation, mediation, arbitration, dispute review boards, or other legal and/or administrative proceedings in the defense or prosecution of claims disputes with Contractor(s). D.Assisting OWNER in the defense or prosecution of litigation in connection with or in addition to those services contemplated by this AGREEMENT. Such services, if any, shall be furnished by CONSULTANT on a fee basis negotiated by the respective parties outside of and in addition to this AGREEMENT. E. F. Visits to the site in excess of the number of trips included in Exhibit B. Preparing statements for invoicing or other documentation for billing other than for the standard invoice for services attached to this professional services agreement. City of Denton. Texas Standard Agreement for Engineering Related Design ServicesRevised Date: 9/1 1/18 Page 2 of 14 Contract 8386 Envelope ID: IEDDE2724A684160-BC3F-F71EOFAD6585 ARTICLE IV TIME OF COMPLETION (.'ONSULTANT is authorized to commence work under this contract upon execution of this AGREEMENT. CONSULTANT shall perform and complete its obligations herein in a prompt and continuous manner, so as to not delay the completion of the Project in accordance with the schedules as described in Exhibit B. The contract shall remain effective for a period which may reasonably be required for the completion of the Project, acceptance by an authorized representative of the OWNER, exhaustion of authorized funds, or termination as provided in this Agreement, whichever occurs first. ARTICLE V COMPENSATION A.COMPENSATION TERMS: 1.“Subcontract Expense” is defined as expenses incurred by the CONSULTANT in employment of others in outside firms for services related to this agreement. 2.“Direct Non-Labor Expense” is defined as that expense for any assignment incurred by the CONSULTANT for supplies, transportation and equipment, travel, communications, subsistence, and lodging away from home, and similar incidental expenses in connection with that assignment. B.BILLING AND PAYMENT: For and in consideration of the professional services to be performed by the CONSULTANT herein, the OWNER agrees to pay, based on the cost estimate detail at an hourly rate shown in Exhibit B which is attached hereto and made a part of this Agreement as if written word for word herein, a total fee, including reimbursement for direct non-labor expenses not to exceed $570,800.00. Partial payments to the CONSULTANT will be made on the basis of detailed monthly statements rendered to and approved by the OWNER through its City Manager or his designee; however, under no circumstances shall any monthly statement for services exceed the value of the work performed at the time a statement is rendered. Nothing contained in this Article shall require the OWNER to pay for any work which is unsatisfactory, as reasonably determined by the City Manager or his designee, or which is not submitted in compliance with the terms of this Agreement. The OWNER shall not be required to make any payments to the CONSULTANT when the CONSULTANT is in default under this Agreement. It is specifically understood and agreed that the CONSULTANT shall not be authorized to undertake any work pursuant to this Agreement which would require additional payments by the OWNER for any charge, expense, or reimbursement above the maximum not to exceed fee as stated, without first having obtained written authorization from the OWNER. The CONSULTANT shall not proceed to perform the services listed City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/1 1/18 Page 3 of 14 Contract 8386 DocuSign Envelope ID: IEDDE2724A68-::t160-BC3F-F71EOFAD6585 in Article III “Additional Services,” without obtaining prior written authorization from the OWNER. C.ADDITIONAL SERVICES: For additional services authorized in writing by the OWNER in Article III, the CONSULTANT shall be paid based on the Schedule of Charges at an hourly rate shown in Exhibit B. Payments for additional services shall be due and payable upon submission by the CONSULTANT and approval by the City staff, and shall be in accordance with subsection B hereof. Statements shall not be submitted more frequently than monthly. D.PAYMENT: if the OWNER fails to make payments due the CONSULTANT for services and expenses within thirty (30) days after receipt of the CONSULTANT’s undisputed statement thereof, the amounts due the CONSULTANT will be paid interest in accordance with the Texas Government Code 2251.025. Additionally, the CONSULTANT may, after giving seven (7) days’ written notice to the OWNER, suspend services under this Agreement until the CONSULTANT has been paid in full all amounts due for services, expenses, and charges. Nothing herein shall require the OWNER to pay the late charge if the OWNER reasonably determines that the work is unsatisfactory, in accordance with this Article V, “Compensation,” there is a bona fide dispute concerning the amount due, or the invoice was not mailed to the address or in the form as described in this Agreement. The OWNER will notify CONSULTANT of any disputes within twenty-one (21) days of receipt of the invoice. E Invoices shall be sent directly to the City of Denton Accounts Payable Department, 215 E McKinney St, Denton, TX, 76201-4299. A pro-forma invoice shall be sent to the contract administrator. It is the intention of the City of Denton to make payment on completed orders within thirty days after receipt of invoice or items; whichever is later, unless unusual circumstances arise. Invoices must be fully documented as to labor, materials, and equipment provided, if applicable, and must reference the City of Denton Purchase Order Number in order to be processed. No payments shall be made on invoices not listing a Purchase Order Number. ARTICLE VI OBSERVATION AND REVIEW OF THE WORK The CONSULTANT will exercise reasonable care and due diligence in discovering and promptly reporting to the OWNER any defects or deficiencies in the work of the CONSULTANT or any subcontractors or subconsultants. ARTICLE VII OWNERSHIP OF DOCUMENTS All documents prepared or furnished by the CONSULTANT (and CONSULTANT’s subcontractors or subconsultants) pursuant to this Agreement are instruments of service, and shall become the property of the OWNER upon the termination of this Agreement. The CONSULTANT is entitled to retain copies of all such documents. The documents prepared and furnished by the CONSULTANT are intended only to be applicable to this Project, and City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 4 of 14 Contract 8386 Envelope ID: IEDDE2724A684160-BC3F-F71EOFAD6585 OWNER’s use of these documents in other projects shall be at OWNER’s sole risk and expense. In the event the OWNER uses any of the information or materials developed pursuant to this Agreement in another project or for other purposes than specified herein, CONSULTANT is released from any and all liability relating to their use in that project. ARTICLE VIII n{DEMNITY AGREEMENT THE CONSULTANT SHALL INDEMNIFY AND SAVE AND HOLD HARMLESS THE OWNER AND ITS OFFICERS, OFFICIALS, AGENTS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL LIABILITY, CLAIMS, DEMANDS, DAMAGES, LOSSES, AND EXPENSES, INCLUDING, BUT NOT LIMITED TO COURT COSTS AND REASONABLE ATTORNEY FEES ASSERTED AGAINST OR INCURRED BY THE OWNER, AND INCLUDING, WITHOUT LIMITATION, DAMAGES FOR BODILY AND PERSONAL INJURY, DEATH AND PROPERTY DAMAGE, RESULTING FROM THE NEGLIGENT ACTS OR ONnssioNS OF THE CONSULTANT OR ITS OFFICERS, SHAREHOLDERS, AGENTS, OR EMPLOYEES INCIDENTAL TO, RELATED TO, AND IN THE EXECUTION, OPERATION, OR PERFORMANCE OF THIS AGREEMENT. Nothing in this Agreement shall be construed to create a liability to any person who is not a party to this Agreement, and nothing herein shall waive any of the parties’ defenses, both at law or equity, to any claim, cause of action, or litigation filed by anyone not a party to this Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved. ARTICLE IX n{suRANCE During the performance of the services under this Agreement, CONSULTANT shall maintain insurance in compliance with the requirements of Exhibit C which is attached hereto and made a part of this Agreement as if written word for word herein. ARTICLE X ALTERNATIVE DISPUTE RESOLUTION The parties may agree to settle any disputes under this Agreement by submitting the dispute to mediation with each party bearing its own costs of mediation. No mediation arising out of or relating to this Agreement, involving one party’s disagreement may include the other party to the disagreement without the other’s approval. Mediation will not be a condition precedent to suit. ARTICLE XI TERMINATION OF AGREEMENT A.Notwithstanding any other provision of this Agreement, either party may terminate by giving thirty (30) days’ advance written notice to the other party. City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/1 1/18 Page 5 of 14 Contract 8386 DocuSign Envelope ID: IEDDE2724A68-:=1160-BC3F-F71EOFAD6585 B.This Agreement may be terminated in whole or in part in the event of either party substantially failing to fulfill its obligations under this Agreement. No such termination will be affected unless the other party is given (1) written notice (delivered by certified mail, return receipt requested) of intent to terminate and setting forth the reasons specifying the non-performance, and not less than fifteen (15) calendar days to cure the failure; and (2) an opportunity for consultation with the terminating party prior to termrnatron. C If the Agreement is terminated prior to completion of the services to be provided hereunder, CONSULTANT shall immediately cease all services and shall render a final bill for services to the OWNER within thirty (30) days after the date of termination. The OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily performed and for reimbursable expenses to termination incurred prior to the date of termination, in accordance with Article V “Compensation.” Should the OWNER subsequently contract with a new consultant for the continuation of services on the Project, CONSULTANT shall cooperate in providing information. The CONSULTANT shall turn over all documents prepared or furnished by CONSULTANT pursuant to this Agreement to the OWNER on or before the date of termination, but may maintain copies of such documents for its use. ARTICLE XII RESPONSIBILITY FOR CLAIMS AND LIABILITIES Approval by the OWNER shall not constitute, nor be deemed a release of the responsibility and liability of the CONSULTANT, its employees, associates, agents, subcontractors, and subconsultants for the accuracy and competency of their designs or other work; nor shall such approval be deemed to be an assumption of such responsibility by the OWNER for any defect in the design or other work prepared by the CONSULTANT, its employees, subcontractors, agents, and consultants. ARTICLE XIII NOTICES All notices, communications, and reports required or permitted under this Agreement shall be personally delivered or mailed to the respective parties by depositing same in the United States mail to the address shown below, certified mail, return receipt requested unless otherwise specified herein. Mailed notices shall be deemed communicated as of three (3) days’ mailing: To CONSULTANT:To OWNER: Teague Nan and Perkins, Inc Jeff Sears 3200 S. 135, Suite 1129 Denton, TX 76210 City of Denton Purchasing Manager –File 8386 90 IB Texas Street Denton, Texas 76201 City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 6 of 14 Contract 8386 DocuSign Envelope ID: IEDDE2724A6841604C3F+71EOFAD6585 All notices shall be deemed effective upon receipt by the party to whom such notice is given, or within three (3) days’ mailing. ARTICLE XIV ENTIRE AGREEMENT This Agreement and related exhibits constitute the complete and final expression of this Agreement of the parties, and is intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior contemporaneous offers, promises, representations, negotiations, discussions, communications, and agreements which may have been made in connection with the subject matter hereof. ARTICLE XV SEVERABILITY If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement and shall not cause the remainder to be invalid or unenforceable. In such event, the parties shall reform this Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provlslon. ARTICLE XVI COMPLIANCE WITH LAWS The CONSULTANT shall comply with all federal, state, and local laws, rules, regulations, and ordinances applicable to the work covered hereunder as those laws may now read or hereinafter be amended. ARTICLE XVll DISCRIMINATION PROHIBITED In performing the services required hereunder, the CONSULTANT shall not discriminate against any person on the basis of race, color, religion, sex, sexual orientation, national origin or ancestry, age, or physical handicap. ARTICLE XVIII PERSONNEL A.The CONSULTANT represents that it has or will secure, at its own expense, all personnel required to perform all the services required under this Agreement. Such personnel shall not be employees or officers of, or have any contractual relations with the OWNER. CONSULTANT shall inform the OWNER of any conflict of interest or potential conflict of interest that may arise during the term of this Agreement. B.All services required hereunder will be performed by the CONSULTANT or under its supervision. All personnel engaged in work shall be qualified, and shall be authorized and permitted under state and local laws to perform such services. City of Denton. Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/1 1/18 Page 7 of 14 Contract 8386 DocuSign Envelope ID: IEDDE2724A68-+160-BC3F-F71EOFAD6585 ARTICLE XIX ASSIGNABILITY The CONSULTANT acknowledges that this Agreement is based on the demonstrated competence and specific qualifications of the CONSULTANT and is therefore personal as to the CONSULTANT. Therefore, the CONSULTANT shall not assign any interest in this Agreement, and shall not transfer any interest in this Agreement (whether by assignment, novation, or otherwise) without the prior written consent of the OWNER. ARTICLE XX MODIFICATION No waiver or modification of this Agreement or of any covenant, condition, or limitation herein contained shall be valid unless in writing and duly executed by the party to be charged therewith, and no evidence of any waiver or modification shall be offered or received in evidence in any proceeding arising between the parties hereto out of or affecting this Agreement, or the rights or obligations of the parties hereunder, and unless such waiver or modification is in writing and duly executed; and the parties further agree that the provisions of this section will not be waived unless as set forth herein. ARTICLE XXI MISCELLANEOUS A.The following exhibits are attached to and made a part of this Agreement: Exhibit A – RFQ 8386 – NEMA Parking Lot Condition Assessment and Design (on file at the purchasing office) Exhibit B – Consultant’s Scope of Services Offer, Project Schedule, and Consultant’s Compensation Rate Sheet Exhibit C – Consultant’s Insurance Requirements What is called for by one exhibit shall be as binding as if called for by all. In the event of an inconsistency or conflict in this Agreement and any of the provisions of the exhibits, the inconsistency or conflict shall be resolved by giving precedence first to this Agreement then to the exhibits in the order in which they are listed above. B.This Agreement shall be governed by, construed, and enforced in accordance with, and subject to, the laws of the State of Texas or federal law, where applicable, without regard to the conflict of law principles of any jurisdiction. In the event there shall be any dispute arising out of the terms and conditions of, or in connection with, this Agreement, the party seeking relief shall submit such dispute to the District Courts of Denton County or if federal diversity or subject matter jurisdiction exists, to the United States District Court for the Eastern District of Texas-Sherman Division. City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 8 of 14 Contract 8386 DocuSign Envelope ID: IEDDE2724A6841160-BC3F-F71EOFAD6585 C.For the purpose of this Agreement, the key persons who will perform most of the work hereunder shall be Jeff Sears. However, nothing herein shall limit CONSULTANT &om using other equally qualified and competent members of its fIrm to perform the services required herein. D.CONSULTANT shall commence, carry on, and complete any and all projects with all applicable dispatch, in a sound, economical, and efficient manner and in accordance with the provisions hereo£ in accomplishing the projects, CONSULTANT shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on by the OWNER. E.The OWNER shall assist the CONSULTANT by placing at the CONSULTANT’s disposal all available information pertinent to the Project, including previous reports, any other data relative to the Project, and arranging for the access thereto, and make all provisions for the CONSULTANT to enter in or upon public and private property as required for the CONSULTANT to perform services under this Agreement. F. G. The captions of this Agreement are for informational purposes only, and shall not in any way affect the substantive terms or conditions of this Agreement. The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. ARTICLE XXII INDEPENDENT CONTRACTOR CONSULTANT shall provide services to OWNER as an independent contractor, not as an employee of the OWNER. CONSULTANT shall not have or claim any right arising from employee status. ARTICLE XXIII RIGHT TO AUDIT The OWNER shall have the right to audit and make copies of the books, records and computations pertaining to this agreement. The CONTRACTOR shall retain such books, records, documents and other evidence pertaining to this agreement during the contract period and five years thereafter, except if an audit is in progress or audit findings are yet unresolved, in which case records shall be kept until all audit tasks are completed and resolved. These books, records, documents and other evidence shall be available, within 10 business days of written request. Further, the CONTRACTOR shall also require all Subcontractors, material suppliers, and other payees to retain all books, records, documents and other evidence pertaining to this agreement, and to allow the OWNER similar access to those documents. All books and records will be made available within a 50 mile radius of the City of Denton. The cost of the audit will be borne by the OWNER unless the audit reveals an overpayment of 1% or greater. If an overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs, City of Denton, Texas Standard Agreement for Engineering Related Design Services RevIsed Date: 9/1 1/18 Page 9 of 14 Contract 8386 DocuSign Envelope ID: IEDDE272€A68'+160-BC3F-F71EOFAD6585 must be borne by the CONTRACTOR which must be payable within five business days of receipt of an invoice. Failure to comply with the provisions of this section shall be a material breach of this contract and shall constitute, in the OWNER’S sole discretion, grounds for termination thereof Each of the terms "books11, "records", "documents" and "other evidence", as used above, shall be construed to include drafts and electronic files, even if such drafts or electronic files are subsequently used to generate or prepare a final printed document. ARTICLE XXIV PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING ISRAEL Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this agreement, Contractor certifies that Contractor’s signature provides written verification to the City that Contractor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the agreement. Failure to meet or maintain the requirements under this provision will be considered a material breach. ARTICLE XXV PROHIBITION ON CONTRACTS WITH COMPANIES DOING BUSINESS WITH IRAN, SUDAN, OR A FOREIGN TERRORIST ORGANIZATION Sections 2252 and 2270 of the Texas Government Code restricts CITY from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement, Contractor certifres that Contractor’s signature provides written vertPcation to the City that Contractor, pursuant to Chapters 2252 and 2270, is not ineligible to enter into this agreement and will not become ineligible to receive payments under this agreement by doing business with Iran, Sudan, or a foreign terrorist organization . Failure to meet or maintain the requirements under this provision will be considered a material breach. ARTICLE XXVI PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING CERTAiN ENERGY COMPANIES Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains written verification from the company that it (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms “boycott energy company“ and “company” shall have the meanings ascribed to those terms in Section 809.001 of the Texas Government Code. By signing this agreement, Contractor certiBes that Contractor’s signature provides written verification to the City that Contractor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/1 1/18 Page 10 of 14 Contract 8386 Envelope ID: IEDDE2724A682}160-BC3F-F71EOFAD6585 term of the agreement Failure to meet or maintain the requirements under this provision will be considered a material breach. ARTICLE XXVII PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING CERTAIN FIREARM ENTITIES AND FIREARM TRADE ASSOCIATIONS Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains written verification from the company that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or fIrearm trade association. The terms “discriminate against a fIrearm entity or firearm trade association,” “firearm entity” and “firearm trade association” shall have the meanings ascribed to those terms in Chapter 2274 of the Texas Government Code. By signing this agreement, Contractor certifies that Contractor’s signature provides written verification to the City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate daring the term of the contract against a fIrearm entity or firearm trade association. Failure to meet at maintain the requirements under this provision will be considered a material breach. ARTICLE XXVIII TERMINATION RIGHT FOR CONTRACTS WITH COMPANIES DOING BUSHVESS WITH CERTAIN FOREIGN-OWNED COMPANIES The City of Denton may terminate this Contract immediately without any further liability if the City of Denton determines, in its sole judgment, that this Contract meets the requirements under Chapter 2274, and Contractor is, or will be in the future, (i) owned by or the majority of stock or other ownership interest of the company is held or controlled by individuals who are citizens of China, Iran, North Korea, Russia, or other designated country (ii) directly controlled by the Government of China, Iran, North Korea, Russia, or other designated country, or (iii) is headquartered in China, Iran, North Korea, Russia, or other designated country. ARTICLE XXIX CERTIFICATE OF INTERESTED PARTIES ELECTRONIC FILING In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Consultant submits a disclosure of interested parties (Form 1295) to the City at the time the Consultant submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Consultant will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The consultant shall: City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/1 1/18 Page 11 of 14 Contract 8386 DocuSign Envelope ID: IEDDE2724A68-+160-BC3F-F71 EOFAD6585 1 2 3 4 5 6. Log onto the State Ethics Commission Website at : https://www .ethics.state.tx.us/filinginfo/1295/ Register utilizing the tutorial provided by the State Print a copy of the completed Form 1295 Enter the Certificate Number on page 2 of this contract. Complete and sign the Form 1295 Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 – Form 1295) The OWNER must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website within seven business days. ARTICLE XXX PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS No officer, employee, independent consultant, or elected official of the City who is involved in the development, evaluation, or decision-making process of the performance of any solicitation shall have a financial interest, direct or indirect, in the Contract resulting from that solicitation as defined in the City’s Ethic Ordinance 18-757 and in the City Charter chapter 2 article XI(Ethics). Any willful violation of this section shall constitute impropriety in office, and any officer or employee guilty thereof shall be subject to disciplinary action up to and including dismissal. Any violation of this provision, with the knowledge, expressed or implied, of the Contractor shall render the Contract voidable by the City. The Consultant shall complete and submit the City’s Conflict of Interest Questionnaire. The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. IN WITNESS HEREOF, the City of Denton, Texas has caused this Agreement to be executec+ by its duly aujhorized Cify Manager, and CF)NSULT6MdDb§}ecuted this Agreement through its duly authorized undersigned officer on this date - '’ --“ --- ' City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 12 of 14 Contract 8386 DocuSign Envelope ID: 1 EDDE2724A68'+1608C3F-F71EOFAD6585 RWBI Christopher HartkePrinted Name: ' Title:D1 rector of Engineer1 ng Servlces 940.383.4177 PHONE NUMBER chartke@tnpi nc . com EMAIL ADDRESS 2024-1129766 TEXAS ETHICS COMMISSION 1295 CERTIFICATE NUMBER CITY BY: SARA HENSLEY CITY MANAGER ATTEST: LAUREN THODEN, CITY SECRETARY APPROVED AS TO LEGAL FORM: D, CITY ATTORNEY City of Denton, Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 13 of 14 Contract 8386 DocuSign Envelope ID: IEDDE2724A684160-BC3F-F71EOFAD6585 THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. Trevor Cra1 II, PMP SIGNATURE PRINTED NAME D1 rector of caplta1 Projects TITLE Englneer1 rIg Serv1 ces DEPARTMENT City of Denton. Texas Standard Agreement for Engineering Related Design Services Revised Date: 9/1 1/18 Page 14 of 14 Contract 8386 DocuSign Envelope ID: IEDDE2724A68z1160-BC3F+71EOFAD6585 R trIPEXHIBIT B AUTHORIZATION FOR PROFESSIONAL SERVICES PROJECT NAME: Denton NEMA Parking Lots Reconstruction TNP PROJECT NUMBER: DEN 23623 CLIENT: ADDRESS: City of Denton, TX 401 N Elm St Denton, TX 76201 The City of Denton (the CLIENT) hereby requests and authorizes Teague NaII and Perkins, Inc., (the CONSULTANT) to perform the following services: Article I SCOPE:Provide engineering, surveying, and landscape architecture services for preparation of construction plans and bid documents to reconstruct and improve 5 parking lots at various locations in the City. The five lots are: A. B. C. D. E. North Lakes Soccer Complex Main Lot North Lakes Soccer Complex North Lot Emily Fowler Library Martin Luther King Jr. Recreation Center Avondale Park Maps of the project locations are included in Section 4 of Attachment 'A: Each project includes the following tasks, which are more specifically described in Section 1 and Section 2 of Attachment 'A’: Task Description: .......................................................................Page# Task 1 : Topographic Design Survey ....................................................7 Task 2: Level B Subsurface Utility Engineering ...................................8 Task 3: Level A Subsurface Utility Engineering ...................................9 Task 4: Geotechnical Investigation ....................................................11 Task 5: Construction Plans & Bid Documents....................................12 Task 6: Bidding and Construction Support........................................13 Task 7: Lighting Assessment and Design ..........................................14 Task 8: Landscaping and Irrigation Design ........................................15 A detailed scope of services is included as Attachment 'A’ and is made a part hereto. Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project #: DEN 23623 Date: 1.26.2023 Page 1 DocuSign Envelope ID: IEDDE2724A684160-BC3F-F71EOFAD6585 A trIPEXHIBIT B Article II COMPENSATION to be on the basis of the following: A.The CONSULTANT’s compensation for Basic Services included in Attachment 'A’ shall be based on a Total Fee of $570,800.00 which includes expenses such as prints, plots, photocopies, plans or documents on CD, DVD or memory devices, mileage, air fare, and lodging. Payment to the CONSULTANT shall be due in monthly installments based on the CONSULTANT’s estimate of the percentage of the contract completed during the billing period. Basic Services Tasks:Fee Type:Fees: A. North Lakes Soccer Complex - Main Parking Lot Task 1 A: Topographic Survey Task 2A: SUE Level B Investigation Task 3A: SUE Level A Test Holes (2 @ $2,400/EA) Task 4A: Geotechnical Investigation Task SA: Design and Construction Plans Task 6A: Bidding and Construction Support Task 7A, Lighting Assessment and Design Task 8A: Landscaping and Irrigation Design Fixed Fee Fixed Fee $/EA Fixed Fee Fixed Fee Hourly Fixed Fee Fixed Fee $ $ $ $ $ $ $ $ $ 7,500.00 7,500.00 4,800.00 1 0,000.00 85,000.00 7,000.00 14,200.00 14,000.00 Total North Lakes Soccer Complex - Main Parking Lot 150,000.00 B. North Lakes Soccer Complex - North Parking Lot Task 1 B: Topographic Survey Task 2B: SUE Level B Investigation Task 3B: SUE Level A Test Holes (2 @ $2,400/EA) Task 4B: Geotechnical Investigation Task 5B, Design and Construction Plans Task 6B, Bidding and Construction Support Task 7B: Lighting Assessment and Design Task 8B: Landscaping and Irrigation Design Fixed Fee Fixed Fee $/EA Fixed Fee Fixed Fee Hourly Fixed Fee Fixed Fee $ $ $ $ $ $ $ $ $ 4,000.00 3,500.00 4,800.00 6,800.00 40,000.00 5,000.00 10,700.00 9,500.00 Total North Lakes Soccer Complex - North Parking Lot 84,300.00 C. Emily Fowler Library Parking Task 1 C: Topographic Survey Task 2C: SUE Level B Investigation Task 3C, SUE Level A Test Holes (2 @ $2,400/EA) Task 4C: Geotechnical Investigation Task 5C: Design and Construction Plans Task 6C: Bidding and Construction Support Task 7C: Lighting Assessment and Design Task 8C: Landscaping and Irrigation Design Fixed Fee Fixed Fee $/EA Fixed Fee Fixed Fee Hourly Fixed Fee Fixed Fee $ $ $ $ $ $ $ $ $ 1 2,000.00 13,700.00 4,800.00 9,500.00 60,000.00 7,000.00 1 2,800.00 25,500.00 Total Emily Fowler Library Parking 145,300.00 Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project #: DEN 23623 Date: 1.26.2023 Page 2 DocuSign Envelope ID: IEDDE272€A68-t160-BC3F-F71 EOFAD6585 £tnpEXHIBIT B D. Martin Luther King Jr. Recreation Center Parking Task 1 D: Topographic Survey Task 2D: SUE Level B Investigation Task 3D, SUE Level A Test Holes (2 @ $2,300/EA) Task 4D: Geotechnical Investigation Task 5D: Design and Construction Plans Task 6D: Bidding and Construction Support Task 7D: Lighting Assessment and Design Task 8D, Landscaping and Irrigation Design Fixed Fee Fixed Fee $/EA Fixed Fee Fixed Fee Hourly Fixed Fee Fixed Fee $ $ $ $ $ $ $ $ $ 1 2,000.00 9,000.00 4,800.00 9,400.00 55,000.00 7,000.00 1 2,000.00 1 5,000.00 Total Martin Luther King Jr. Recreation Center Parking 124.200.00 E. Avondale Park Parking Lot Task 1 E: Topographic Survey Task 2E: SUE Level B Investigation Task 3E: SUE Level A Test Holes (2 @ $2,300/EA) Task 4E, Geotechnical Investigation Task 5E: Design and Construction Plans Task 6E: Bidding and Construction Support Task 7E: Lighting Assessment and Design Task 8E: Landscaping and Irrigation Design Fixed Fee Fixed Fee $/EA Fixed Fee $ $ $ $ $ $ $ $ $ 4,000.00 4,200.00 4,800.00 6,300.00 25,000.00 5,000.00 9,200.00 8,500.00 Fixed Fee Hourly Fixed Fee Fixed Fee Total Avondale Park Parking Lot 67,000.00 B Fees: Any permit fees, filing fees, TDLR fees, or other fees related to the project and paid on behalf of the client by the CONSULTANT to other entities shall be invoiced at 1.10 times actual cost C Additional Services: Any service provided by the CONSULTANT which is not specifically described in the scope of work for this contract as defined above or delineated in an attachment shall be considered additional services. A list of additional services is included as Attachment A-1 Upon written authorization from the CLIENT, the CONSULTANT will perform Additional Services. Payment to the CONSULTANT for Additional Services shall be on a Fixed Fee or Hourly Reimbursable basis, as described above. Fixed Fee Compensation for Additional Services: Payment shall be as described above for Basic Services Hourly Reimbursable Compensation for Additional Services: Payment shall be due in monthly installments based on the amount of hours worked by each employee and the CONSULTANT’S current standard rates presented in Attachment 'B’ Standard Rate Schedule. A fee equal to 3% of Additional Service labor billings shall be included on each monthly invoice for prints, plots, photocopies, plans or documents on CD, DVD or memory devices, and mileage. No individual or separate accounting of these items will be performed by the CONSULTANT. Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project t: DEN 23623 Date: 1.26.2023 Page 3 DocuSign Envelope ID: IEDDE2724A68-+160-BC3F-F71EOFAD6585 !itrIPEXHIBIT B D.Payment Terms: CLIENT shall be billed monthly for services rendered and pay promptly upon receipt of invoice. Delays of transmitting payments to CONSULTANT more than 30 days from invoice date may result in cessation of services until payment is received. E.Sample Invoice: The CONSULTANT’S invoice format will match the sample invoice included in Attachment 'B-1 ’ . Article III SCHEDULE: The proposed services shall begin within 10 working days of authorization to proceed. A project schedule is included as Attachment 'C’ and made a part hereto. Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project #: DEN 23623 Date: 1.26.2023 Page 4 DocuSign Envelope ID: IEDDE2724A68':1160-BC3F-F71EOFAD6585 1IltrIPEXHIBIT B Please execute and return a signed copy for our files. Receipt of an executed copy of this contract will serve as notice to proceed. No work shall commence on the project until CONSULTANT receives an executed copy of this contract. By signing below, the signer warrants that he or she is authorized to execute binding contracts for the CLIENT Approved by CLIENT:Accepted by CONSULTANT: City of Denton Teague NaII and Perkins, Inc. By: Title: Date: By: Title: Date : NbML Director of Engineering Services January 30, 2024 Firm Contact Information: 3200 South Interstate 35E, Suite 1 129 Denton, Texas 76210 940.383.4177 Contact: Christopher Hartke, PE AA TNP Firm Registrations Texas Board of Professional Engineers and Land Surveyors I Engineering Firm No. F-230 1 Surveying Firm No. 1001 1600 1 101 94381 1 1001 1 601 Texas Board of Architectural Examiners Firm No. BR 2673 Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project #: DEN 23623 Date: 1.26.2023 Page 5 DocuSign Envelope ID: IEDDE2724A68d}160-BC3F-F71EOFAD6585 R trIPEXHIBIT B ATTACHMENT 'A' ITEMIZED SCOPE OF SERVICES Teague NaII and Perkins, Inc., (TNP) shall render the following professional services necessary for the dev61opment of the project: Section 1: Proiect Overview Design objectives: The 6veral[ design objectives for this project include: 1. Rehabilitation -of the parking lot pavements 2. Updating parking lot6 to cuirent-City. parking lol priteriq3. EOaluati-hd existTng lighting and deiidning additional lighting if needed to bring the lighting up to City standards– 4. Evaluating existing pedestrian accommodations and adding sidewalks and ramps to addressdeficienci6s 5. Limited drainage improvements by adjusting parking lot grades to allow positive flow, eliminate ponding, and address erosion issues. It is understood that some of the parking lots may not be able to be brought fully to current standards due to geometric and regulatory constraihts, arid the Cit9 will be willing to allow c6rtain deviations from the standards 6n a case-by-cas-e basig. It is also understood that the permit-ting.for.construction pf the park.ing lots will behandled by City staff and the Contractor, and thus perm-itting apFlications, addressing pefmittind comments, and obtairiing Fermit approvals are not included in this scopd. General Scope of Services: The project scope will be split into separate tasks for each parking lot as follows: Task 1 : Topographic Survey Task 2: Level B SUE Investigation Task 3: Level A SUE Investigation Task 4: Geotechnical Investigation Task 5: Design and Construction Plans Task 6: Bidding and Construction Support Task 7: Lighting Assessment and Design Task 8: Landscaping and Irrigation Design Task numbers will be suffixed with the letter but the task will be Park will be below give a sepafate This scope assumes that .the City will proyide relevant as-built information and information regarding otherplanned improvements adjacent tb the project areas. Specific Project Descriptions: A.North Lakes Soccer Complex Main Lot: The main lot at the North Lakes Soccer Complex is located between the Baseball fields that are adjacent to Windsor Drive and the soccer fields. The design project will include removing and replacing all pavement and base for the entire parking area along with updating the lot to bring it more current with City parking lot standards. This will include the addition of landscaped parking islands, lighting, Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project Il DEN 23623 Date: 1.26.2023 Page 6 DocuSign Envelope ID: IEDDE272€A68Jj160-BC3F-F71EOFAD6585 vAT trIP and ADA improvements . The parking lot will be extended to the east to offset the loss in parking spaces due to the landscaping islands. Additionally, a sidewalk will be constructed around the perimeter of the lot. Drainage improvements will be limited to slope and elevation changes within the parking lot to eliminate ponding. Underground drainage improvements are not anticipated. North Lakes Soccer Complex North Lot: The north lot at North Lakes Park is an existing gravel parking lot north and west of the soccer fields. The scope of this project includes designing a new parking lot to current City standards to replace the existing gravel lot. This scope includes adding landscaping islands and lighting, but the existing ADA improvements appear to adequately serve this lot, so sidewalk and other ADA improvements are not anticipated. Adding landscaping islands will reduce the current number of spaces, so the parking lot may be expanded to the north or west if deemed necessary by the CLIENT. Drainage improvements will be limited to setting grades for positive drainage from the parking lot to the existing drains on the east side of the lot. Underground drainage improvements are not anticipated. Emily Fowler Library: The parking at the Fowler Library consists of two areas, one west of the library building, and one to the north. The west lot will be reconstructed essentially as-is except for the addition of a ribbon curb around the asphalt perimeter to preserve the edges of the asphalt paving. The north lot will be reconfigured to bring it more into compliance with current CIty standards. Geotechnical investigations will be conducted to determine the subgrade, especially where there is evidence of subgrade problems, and to provide pavement section recommendations. The existing sidewalks around the library will be evaluated for ADA compliance and replaced as needed. The scope of the project does not include extending sidewalks or expanding sidewalks beyond their current limits. This project will include evaluation of existing lighting and design of additional lighting if necessary. Due to being in the floodplain, dumpster enclosures will not be added, and existing grades generally must stay the same for these lots, but the design will attempt to eliminate areas where water tends to pond. Underground drainage is not included in this project Martin Luther King Jr. Recreation Center This project includes rehabilitation of the pavement and curbs at the Martin Luther King Jr. Recreation Center. The west side of this lot will be re-graded to eliminate a ponding issue near the south end of the lot. The existing parking has several landscaped elements, but some additional islands may need to be added to bring the site into compliance with City codes. Existing sidewalks will be assessed for ADA compliance, but the scope does not include expansion of sidewalks. Underground drainage is not included in this project. Relocation of the existing dumpster enclosure is not included. Avondale Park The Avondale Park project includes reconstruction of the existing parking lot and curbs along with the reconstruction of Devonshire Court paving and curbs. The design will consider improvements to the drainage outlets from the parking lot to improve existing eroded areas. Some minor elevation adjustments will be required, but will be evaluated carefully due to the entire parking lot being within the floodway of Cooper Creek. Drainage will be limited to surface improvements, so no underground drainage is included. EXHIBIT B Section 2: Detailed Scope of Services Task 1: Topographic Design Survey CONSULTANT shall include all office and field work necessary to provide a Topographic Design Survey of Parking lots as depicted on exhibits included in Section 4. Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project #: DEN 23623 Date: 1.262023 Page 7 DocuSign Envelope ID: IEDDE272#A684160-BC3F-F71EOFAD6585 £tnpEXHIBIT B The Survey will identify the topography (one-foot contours), visible features and above ground improvements, buildings, pavement, curbs, walls, fences, sidewalks, visible utilities, landscaped areas, trees, and other pertinent features within the project area as necessary for design purposes. Boundary surveying is not included in this estimate. Horizontal and vertical control points shall be established at strategic locations within or near the project area for use during the design and construction phases of the project All survey information provided by the CONSULTANT will be referenced to Grid North of the Texas Coordinate System of 1983 {North Central Zone No. 4202; NAD83(2011) Epoch 2010} as derived locally from Allterra Central’s continuously operating reference stations (CORS) via real time kinematic (RTK) survey methods. Elevations will be referenced to NAVD88 datum as derived from RTK observations. Orthometric heights will be calculated by applying the Geoid 12B model to ellipsoid heights. CONSULTANT shall perform all surveying services in accordance with the General Rules and Procedures of Practice, and the Professional and Technical Standards established by the Texas Board of Professional Engineers and Land Surveyors. DELIVERABLES: Base file prepared in AutoCAD Civil 3D format for in-house design purposes only. Task 2: Level B Subsurface Utility Engineering The scope of subsurface utility designating and/or locating services for this project is described below. Survey services to tie utility crossing marks and/or identifiers placed during the subsurface utility designating and/or locating effort will be provided in this contract. Quality Level B (QL-B) through D (QL-D) Utility Information & Designation - TNP will provide utility information, up to QL-B, for each parking lot as described in Article 1 and in Attachment 'A’-Section 1 This work will include: a. Quality Level D Conduct appropriate investigations (e.g., owner records, County/City records, personal interviews, visual inspections, etc.), to help identify utility owners that may have facilities within the project limits or that may be affected by the project. Collect applicable records (e.g., utility owner base maps, “as built” or record drawings, permit records, field notes, geographic information system data, oral histories, etc.) on the existence and approximate location of existing involved utilities. Review records for: evidence or indication of additional available records; duplicate or conflicting information; need for clarification . Develop SUE plan sheets and transfer information on all involved utilities to appropriate design plan sheets, electronic files, and/or other documents as required. Exercise professional judgment to resolve conflicting information. For information depicted, indicate: utility type and ownership; date of depiction; quality level(s); end points of any utility data; line status (e.g., active, abandoned, out of service); line size and condition; number of jointly buried cables; and encasement. I ii 111 iv b. Quality Level C (includes tasks as described for Quality Level D) Identify surface features, from project topographic data and from field observations, that are surfacei appurtenances of subsurface utilities. Include survey and correlation of aerial or ground-mounted utility facilities in Quality Level C tasks.11 Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project #: DEN 23623 Date: 1.262023 Page 8 DocuSign Envelope ID: IEDDE2724A68'+160-BC3F-F71EOFAD6585 Atnp iii. Survey surface features of subsurface utility facilities or systems if such features have not already been surveyed by a professional surveyor. If previously surveyed, check survey data for accuracy and completeness . iv. The survey shall also include (in addition to subsurface utility features visible at the ground surface): determination of invert elevations of any manholes and vaults; sketches showing interior dimensions and line connections of such manholes and vaults; any surface markings denoting subsurface utilities, furnished by utility owners for design purposes. v. Exercise professional judgment to correlate data from different sources, and to resolve conflicting information . vi. Update (or prepare) plan sheets, electronic files, and/or other documents to reflect the integration of Quality Level D and Quality Level C information. vii. Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as may be needed to further resolve discrepancies. viii. Provide Quality Level C to identify overhead utilities on the project and provide the overhead utility information on the SUE plan sheets. Level B (includes tasks as described for Quality Level C) Select and apply appropriate surface geophysical method(s) to search for and detect subsurface utilities within the project limits, and/or to trace a particular utility line or system. I ii. Based on an interpretation of data, mark the indications of utilities on the ground surface for subsequent survey. Utilize paint or other method acceptable for marking of lines. iii. Unless otherwise directed, mark centerline of single-conduit lines, and outside edges of multi-conduit systems iv. Resolve differences between designated utilities and utility records and surveyed appurtenances. v. Recommend additional measures to resolve differences if they still exist. Recommendations may include additional or different surface geophysical methods, exploratory excavation, or upgrade to Quality Level A data. vi. As an alternative to the physical marking of lines, the CONSULTANT may, with CITY’s approval, utilize other means of data collection, storage, retrieval, and reduction, that enables the correlation of surface geophysical data to the project’s survey control. Deliverables i. Electronic Base Map prepared in AutoCAD – Civil 3D format. ii. Drawing of the project layout with dimensions and coordinate list. EXHIBIT B C. d. Task 3: Level A Subsurface Utility Engineering a. Level A i. Expose and locate utilities at specific locations. ii. Tie horizontal and vertical location of utility to survey control. iii. Provide utility size and configuration. iv. Provide paving thickness and type, where applicable. v. Provide general soil type and site conditions and such other pertinent information as is reasonably ascertainable from each test hole site. b. Assumptions i. Up to two (2) Level A test holes are included per each parking lot. ii. Surveying of overhead utilities is not included in this scope of services. c. Deliverables i. Electronic Base Map prepared in AutoCAD – Civil 3D format. ii. Drawing of the project layout with dimensions and coordinate list. Subsurface Utility Engineering General Understanding: The following represents the general understanding between the Client and Engineer regarding the basis and limitations under which these subsurface utility designating and locating services are provided. This general Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Projwt t. DEN 23623 Date: 1.2620a Page 9 DocuSign Envelope ID: IEDDE272#A684160-BC3F-F71EOFAD6585 AtnpEXHIBIT B understanding applies to both Task 2 and Task 3 in this contract: a. These services will be conducted and provided in general compliance with CI/ASCE 38-22 (Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility Data). This standard establishes and defines four quality levels for data collection that are briefly described as: i. Quality Level D (QL-D) - Generally QL-D indicates information collected or derived from research of existing records and/or oral discussions. ii. Quality Level C (QL-C) - Generally QL-C indicates information obtained by surveying and plotting visible above-ground utility features and by using professional judgment in correlating this information to QL-D information. Incorporates QL-D information. (Limited in this scope, this scope is to cover underground utility crossings) iii. Quality Level B (QL-B) - Generally QL-B, also known as “designating” indicates information obtained through the application of appropriate surface geophysical methods to determine the existence and approximate horizontal position of subsurface utilities. Quality level B data should be reproducible by surface geophysics at any point of their depiction. This information is surveyed to applicable tolerances defined by the project and reduced onto plan documents. Incorporates QL-D & QL-C information. iv. Quality Level A (QL-A) - Generally QL-A, also known as “locating,” indicates the precise horizontal and vertical location of utilities obtained by the actual exposure (or verification of previously exposed and surveyed utilities) and subsequent measurement of subsurface utilities, at a specific point. Incorporates QL-D QL-C & QL-B information. b. These services are for the purpose of aiding the design of the subject project by providing information related to subsurface utilities to allow potential utility conflicts to be minimized or eliminated. c. The Engineer will provide services that meet the standard of care for existing subsurface utility location and mapping as established in CI/ASCE 38-22 by exercising due diligence regarding records research and acquisition of utility information, including visually inspecting the work area for evidence of utilities and reviewing the available utility record information from the various utility owners. However, the Engineer makes no guarantee that all utilities can or will be identified and shown as there still may be utilities within the project area that are undetectable or unknown. d. Facilities that are discovered through field investigative efforts by the Engineer, but no plan records or ownership data can be identified will be hereafter referred to as unknown. As part of these services, the Engineer will provide QL-C information in the project deliverables for all unknown utilities that may be identified in the field investigation of the project. Designating and/or locating unknown utilities will typically not be part of the initial scope of work but depending on the client’s needs can be added as additional work to address concerns of the project impacts of “unknown” facilities. e. Ground penetrating radar will not be used as a part of the field investigation of the project site unless that use has been specifically addressed with the scope of services described herein. f. The documented results produced by these services represent a professional opinion and interpretation based upon record information and/or field evidence. These results may be affected by a variety of existing site conditions, including soil content, depth of the utility, density of utility clusters, and electro-magnetic characteristics of the targeted utilities. Also, the lack of and/or poor condition of a trace wire for non- conductive materials such as PVC, HDPE, etc. in most cases will make the successful detection and location of the utility unlikely. g. The Engineer will apply professional judgment to determine which utilities require additional field effort and/or methods to properly designate and/or locate, most commonly when record drawings are not available. In such cases, the Engineer will provide a recommendation or request for additional services to the Client. Among other methods, a detectable duct rodder or other conductor may be introduced into the line to enable the designation of the utility. This method is dependent upon approval by the utility owner, as well as access to, size and condition of the utility. None of these services are intended to and should not be understood to relieve the Client or others from the responsibility to comply with the statutory requirements related to notifying the proper one-call system(s) in advance of any excavation, grading and/or construction within the project site. h Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Projnt II DEN 23623 Date: 1.26_2023 Page 10 DocuSign Envelope ID: IEDDE2724A68-+160-BC3F+71EOFAD6585 RtnpEXHIBIT B Task 4: Geotechnical Investigation Geotechnical engineering services will be provided by Geotex Engineering, LLC. as a subconsultant to this contract. The objective of this geotechnical investigation will be to obtain subsurface data and to develop recommendations for the design and construction of new pavement sections, and subgrade pavement stabilization . All services provided will be performed in accordance with and limited to those generally accepted engineering standards prevailing at the time and in the area that the work is performed. Field Services An initial summary of parking lots, each parking lot’s approximate coverage area, and estimated number of borings are shown on Table 1 . The borings are spaced variably throughout the proposed site area based on the geological formation and other site considerations. A total of twenty-one (21) borings will be advanced each to a depth of about 10 feet for this study. Additional borings may be performed on request in case high concentrations of soluble sulfates are detected to delineate the lateral extent of these high concentrations for which supplemental will be required. The existing pavement at each boring location will be cored utilizing a wet-rotary, hand-operated core<lrill. The borings will be drilled and sampled using a truck-mounted drilling rig. Conventional tube or split-barrel (standard penetration test) samples will be collected as appropriate for the soils encountered. Bedrock strata, if encountered will be tested in-place using the Texas Cone Penetration Test. The recovered pavement and subsurface samples will be preserved and labeled as to the appropriate boring number and depth in the field. These materials will be described in further detail in the laboratory by a staff geologist or engineer. Groundwater, if observed, will be recorded during and at the completion of drilling. After final groundwater observations, the borings will be backfilled with the excavated cuttings and the pavements patched with commercially available cold mix asphalt patch. Parking Lots Summal with Estimated Borings Approximate Site Area (square feetM 6 82,600 3 51 ,700 5 41 ,400 5 211 ,500 Parking Lot Name W h Lakes SoccerCompteg} Pain North Lakes Soccer Complex North Emijy Fohter Libra MLK Rec Center Avondale Park Laboratory Services Selected laboratory testing of the recovered samples will be performed to evaluate soil index, volume change, and strength properties of the subsurface materials, and to provide data for analysis. These tests may include but may not be limited to the following: a. b C. d e. Moisture content Atterberg limits Percent passing No. 200 mesh sieve Soluble sulfate Overburden swell tests (if cohesive soils are encountered) Recovered samples will be retained for 30 days after submission of the geotechnical report unless other arrangements are made by the client. Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project #: DEN 23623 Date: 1.262023 Page 1 1 DocuSign Envelope ID: IEDDE2724A684160-BC3F-F71EOFAD6585 £tnp Engineering Analysis and Report Data obtained from the field investigation, laboratory tests and past experience will be used in the engineering analysis and development of recommendations. Information to be provided is as follows: EXHIBIT B a. b. C. d e. f g. h. A plan sheet indicating the approximate location of each boring. A log of each boring with the boring number, depth of each stratum, material description, soil classification with laboratory test results, and groundwater information. A discussion of subsurface soil and groundwater conditions. A brief discussion of the site geology. Estimates of soil movement related to settlement and expansive soils. Roadway subgrade stabilization and pavement section recommendations. Earthwork recommendations, including material type(s), compaction, and backfill requirements. Electronic copy of a geotechnical investigation report for each roadway. Assumptions and exclusions: a. The scope of geotechnical investigation assumes that the fIeld crews will be allowed adequate access to the project sites to perform drilling b. Traffic control for the borings field work is not anticipated due to the project sites being off public roadways, therefore costs for traffic control is not included. Task 5: Construction Plans & Bid Documents The CONSULTANT will develop construction plans for the parking lot improvements based on the survey, SUE data, and applicable City requirements. The overall objective of the project and general scope of services are described in Section 1 of this attachment. Project Management: The CONSULTANT will manage the work outlined in this scope to ensure efficient and effective use of CONSULTANT's and City's time and resources. CONSULTANT will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the City's Project Manager and others as necessary to make progress on the work. This task will more specifically include the following: a. Managing the Team: i. Lead, manage, and direct design team activities. ii. Ensure Quality Control/ Quality Assurance (QC/QA) is practiced in performance of the work. iii. Communicate internally among team members. iv. Task and allocate team resources b. Communications and Reporting: Attend a pre-design project kickoff meeting with City staff to confirm and clarify scope, understand City objectives, and ensure economical and functional designs that meet City requirements. Attend one constructability review meeting with City representatives, including Traffic Management, at the 60% submittal milestone. i 11 iii. Conduct and document monthly project update meetings with City Project Manager iv. Conduct review meetings with the City at the end of each design phase. Conduct QC/QA reviews and document those activities. Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the City. V vi vii. Prepare and submit baseline Project Schedule initially, and Project Schedule updates according to the master project schedule in Attachment C viii. Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure and provide and obtain information needed to prepare the design . Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project #: DEN 23623 Date: 1.26.2023 Page 12 DocuSign Envelope ID: IEDDE2724A68'+160-BC3F+71EOFAD6585 !jtrIPEXHIBIT B C.ASSUMPTIONS i. 1 pre-design project kickoff/chartering meeting ii. 1 constructability review meeting during design iii. 8 monthly project update and plan review meetings during design phase iv. All submittals to the City will be quality checked prior to submission. v. Project design phase is anticipated to take 12 months. Construction Plans: Construction Plans will more specifically include the following elements: a.Site Plans: Cover sheeti ii. General notes and proposed typical sections for parking and drive aisles. iii. Existing conditions and control plan iv. Demolition plans showing items to be removed. v. Dimension plans showing horizontal layout of the parking lot. vi. Grading plans to show elevations, drainage flows, and ADA grading areas. vii. Sidewalk improvements and and ADA ramps as needed to improve accessibility to the parking lots. viii. TDLR review is expected and included in the scope. The City will be responsible for the TDLR review fees according to Article II above. ix. Special details. x. Paving details xi. Sidewalk details. Drainage plans: i. Drainage area maps. ii. Drainage calculations, limited to runoff calculations to quantify flows and flow directions into and away from the parking lots Project Manual i. The project will be advertised for bids and the contract awarded by the City. ii. The project manual will be based on front-end contract documents provided by the City. iii. Technical specifications will refer to City of Denton standard specifications iv. Bid proposal quantities will be provided in City of Denton standard format. Opinion of Probable Construction Cost i. The CONSULTANT will provide opinions of probable construction cost at each deliverable phase of the project in order to help the City determine the best options to accomplish the project. b. C. d. The preparation of the construction plans will include submittals according to the deliverables listed in Section g and the timeline for the project will be according to the schedule provided in Attachment C Task 6: Bidding and Construction Support The CONSULTANT will provide electronic versions of the bid documents for use in bidding, award of contracts and construction. The City will be responsible for advertisement for bids and for dispersing all plans and specifications to prospective bidders. The CONSULTANT will provide technical support to the City during the bidding and contract award phase by responding to questions and preparing or assisting with the preparation of addenda for distribution to prospective bidders. This task will be billed at HOURLY rates and will be as directed by the City. This task will include limited construction support services during construction including the following items: a. Preconstruction meeting - the CONSULTANT will print plan sets for the meeting, attend the meeting, and provide meeting notes after the meeting is completed. Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project II DEN 23623 Date: 1.262tm Page 13 DocuSign Envelope ID: IEDDE272#A68-+160-BC3F-F71EOFAD6585 corrected £tnp Submittal reviews - The CONSULTANT will review material submittals from the contractor to ensure general compliance with the contract documents and material specifications. Requests for information (RFI) - the CONSULTANT will review and respond to RFls from the contractor in a timely fashion to allow construction to continue. RFls that require plan changes will be returned with revised plan sheets annotated to indicate revisions and the date of the revised sheets. Change orders - The CONSULTANT will review and verify that any change order quantities and unit prices correlate correctly with the contract documents and any project scope changes approved by the City. Final walk-through - The CONSULTANT will participate in a final walk though of the project site to confirm the constructed improvements are complete and reasonably match the construction plans. Based on observations during the walk-through, the CONSULTANT will prepare a punch list to document any deficient items and distribute the punch list to the owners, and the contractor to have the deficiencies Record Drawings - The CONSULTANT will prepare record drawings based on project construction records maintained and provided by the Contractor. These drawings will be based on information provided by the Contractor and any documented plan changes during construction. Field verification of actual construction is not included in this item. In the event the Contractor claims no changes were made to the plans during construction, Contractor will provide a letter on their letterhead positively stating that all construction was done per the construction documents. EXHIBIT B b. C. d. e. f. Task 7: Lighting Assessment and Design The CONSULTANT will perform an analysis of the existing lighting at each parking lot and assess the lighting to determine deficiencies. a. Coordination and Analysis CONSULTANT will coordinate with the City to determine what existing lighting standards, if any, are in place. The standards would include luminaire spacing criteria, desired average luminance or illuminance, desired fixture model number, pole height and foundation details, etc. If necessary, CONSULTANT will recommend luminaires, pole heights, and spacing. CONSULTANT will coordinate with the City to obtain as-built plans for the existing lighting. City will provide the specifications for the existing fixtures including wattage, manufacturer, model number, distribution type, voltage, and lamp type. CONSULTANT will use the existing electrical service wherever possible . CONSULTANT will use Visual Lighting 2020 R2 software to model and analyze the adequacy of the existing lighting system in the parking lot. This model will be built using the existing fixture specifications provided by the City. No field verification of fixtures is included . The analysis is for reference purposes only. The results of the analysis will be reported to the City, but not be included in any deliverable. There shall be no reduction in fee should the City decide to keep the existing lighting. Criteria for luminance or illuminance shall be based on average values for the entire parking lot, rather than at specific points. I 11 iii b. Lighting Plans - Lighting plans will include the following: i. Lighting layout sheets ii. Photometric calculation sheets iii. Summary of estimated quantities iv. Lighting summary tables and charts for conduit and wiring, including voltage drop calculations v. City and/or TxDOT standard detail sheets vi. Prepare an estimate of construction quantities and develop the opinion of probable construction costs for lighting elements. vii. Assemble special technical specifications for illumination, if needed . Construction Phase ServicesC CONSULTANT shall review shop drawings, samples and other submittals submitted by the contractori for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project #: DEN 23623 Date: 1.262023 Page 14 DocuSign Envelope ID: IEDDE272€A68z1160-BC3F+71EOFAD6585 t„„,.„. R np performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies, or orrllSSIOIIS. As requested by the City, CONSULTANT shall provide necessary interpretations and clarifications of contract documents, respond to Request for Information (RFI) from the contractor, review change orders, and make recommendations as to the acceptability of the work. CONSULTANT will meet with the Contractor on-site to review any field changes. 11. Task 8: Landscaping and Irrigation Design CONSULTANT will provide Landscape Architecture Design services that consist of improvements that meet or exceed the requirements applicable to the landscape ordinance of the City of Denton for landscape and irrigation parking lot improvements. Included in this item: a. Coordination of City review and approval of plans prepared as part of this item. b. Up to three (3) team design meetings at the office of the CLIENT to coordinate ground plane design elements, and verify owner expectations for the level of finish. c. City Landscape Plan Submittal: if required, CONSULTANT will submit a Landscape Compliance Plan demonstrating code compliance for City review and approval. d. Construction Documents: Plans to include planting and irrigation with applicable details to a level sufficient to demonstrate design intent and allow the construction thereof, including materials and quantity schedules. Technical specifications to be included. e. Coordination with the Civil Engineer to provide dedicated irrigation meter. f. If required by the governing jurisdiction CONSULTANT will make up to one (1 ) site visit at the completion of the project to ensure the landscape was installed per the plans. Not included in this item: a. Hardscape design, signage, site furnishings, lighting, fences, or water features. b. Enhanced landscape design beyond primary parking lot locations. c. Irrigation systems utilizing reclaimed water that require pumps, filters and associated controls. d. 2D or 3D renderings, graphics or applications required to pursue a variance or special exception to the ordinance. e. LEED pursuit. f. Construction supervision or administration. g. All these services can be provided upon request for an additional fee. LANDSCAPE CONSTRUCTION ADMINISTRATION: CONSULTANT will provide limited Construction Administration services by processing shop drawings and product submittals, responding to RFls, and issuing supplemental instructions if required related to the work shown on the Landscape Architecture Plans. Submittals not required by the contract documents or not related to plans developed by the Landscape Architect will not be reviewed . At the CLIENT’s request, a representative will attend up to three (3) Owner/Architect/Contractor (OAC) project coordination meetings during construction. At the request of the Owner, and in conjunction with the OAC meetings, CONSULTANT will visit the site at critical junctures during the course of site construction up to three (3) times. Recommended times for site visits could include: a. Paving mockups and site formwork/reinforcing. b. Testing of the irrigation mainline and landscape drainage structures. Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project t: DEN 23623 Date: 1.262023 Page 15 DocuSign Envelope ID: IEDDE2724A684160-BC3F-F71EOFAD6585 !itnp Upon completion of soil preparation and finish grade, after plant material has been laid out, but prior to actual planting. Substantial Completion Walk-Through. Final Completion Walk-Through. EXHIBIT B C. d e. This shall not be construed as performing continuous construction inspection. Please note the following: a. CONSULTANT shall not at any time supervise or have authority over any Contractor work or jobsite management procedures, nor shall CONSULTANT have authority over or be responsible for the means and methods, or procedures of construction selected or used by the Contractor. b. CONSULTANT neither guarantees the performance of the Contractor nor assumes responsibiIIty for the Contractor's failure to furnish and perform the Work in accordance with the Contract Documents, c. CONSULTANT shall not provide or have any responsibility for surety bonding or insurance-related advice, recommendations, counseling, or research, or enforcement of construction insurance or surety bonding requirements . d. CONSULTANT shall not be responsible for the acts or omissions of the Contractor or for any decision or interpretation of the Contract Documents made by the Contractor. e. While at the Site, CONSULTANT's employees and representatives shall comply with the specific applicable requirements of the Contractor's and Owner’s safety programs of which CONSULTANT has been informed in writing . Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project #: DEN 23623 Date: 1.262023 Page 16 DocuSign Envelope ID: IEDDE2724A68'+160-BC3F-F71EOFAD6585 £tnpEXHIBIT B SECTION 3: Deliverables Deliverables : TNP will provide the following deliverables for each project: a. Schematic Plans (30%): i. Schematic parking layout and typical sections ii. Schematic opinion of probable construction cost b. Preliminary Plans (60%): i. Preliminary construction plans for all project elements ii. Preliminary landscaping plans iii. Preliminary lighting plans iv. Standard details v. Preliminary technical specifications vi. Opinion of probable construction cost c. Prefinal Plans (90%): i. Prefinal construction plans for all project elements ii. Prefinal landscaping plans iii. Prefinal lighting plans iv. Standard details v. Project specific details vi. Prefinal project manual and technical specifications vii. Opinion of probable construction cost d. Bid Documents (100%): i. Sealed construction plans ii. Opinion of probable construction cost iii. Project manual (contract documents and technical specification) The bid documents will include technical specifications, estimated quantities, instructions to bidders regarding insurance and bonds, maps identifying the streets to be rehabilitated, and plans and details as necessary to convey the intent of the work. The CONSULTANT will prepare an Opinion of Probable Construction Cost based on the proposed improvements. Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project II DEN 23623 Date: 1.262023 Page 17 DocuSign Envelope ID: IEDDE272#A68z+160-BC3F-F71EOFAD6585 R trIPEXHIBIT B SECTION 4: Project Location Maps A. North Lakes Soccer Complex Main Parking Lot: ddR q:' Tld Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project #: DEN 23623 Date: 1.262023 Page 18 DocuSign Envelope ID: IEDDE272€A6821160-BC3F-F71EOFAD6585 EXHIBIT B B. North Lakes Soccer Complex North Lot: !jtrIP Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project #: DEN 23623 Date: 1.262023 Page 19 DocuSign Envelope ID: IEDDE2724A68'+160-BC3F-F71EOFAD6585 jitrIPEXHIBIT B C. Emily Fowler Library: ’-s.= 'Db_ #1111 'brary Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project #: DEN 23623 Date: 1.262023 Page 20 DocuSign Envelope ID: IEDDE2724A684160-BC3F-F71EOFAD6585 EXHIBIT B D. Martin Luther King Jr. Recreation Center !!trIP 7.4/11$DO :39?a+t + Project Name: Denton NEMA Parking Lots Reconstruction CIIent: City of Denton TNP Project #: DEN 23623 Date: 1.262023 Page 21 DocuSign Envelope ID: IEDDE2724A68'+160-BC3F-F71EOFAD6585 li trIPEXHIBIT B E. Avondale Park Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project #: DEN 23623 Date: 1.262023 Page 22 DocuSign Envelope ID: IEDDE2724A68d+160-BC3F-F71EOFAD6585 EXHIBIT B !jtrIP ATTACHMENT 'A-1 ' ADDITIONAL SERVICES Additional Services: Following is a list of services which are not included in the scope of services. These services can be added to the project if needed. Additional services shall be billed at hourly rates according to the terms defined in Attachment C. a. Traffic signal design and construction plans b. Traffic impact analysis c. Traffic signal timing d. Traffic operations analysis e. Traffic signal interconnection, ITS, or other connectivity f. Traffic control plans g. Construction phasing plans h. Pavement marking or signage plans i. FEMA coordination, LOMR or CLOMR applications j. Utility relocation design k. Roadway capacity calculations I. Roundabout design m. Monument signs n. Construction support services other than what is included in Basic Services o. ROW and boundary surveys p. ROW and easement acquisitions support services q. Right of entry letters r. Construction staking s. Construction inspections services t. Materials testing u. Coordination with municipal or governmental agencies other than the City v. Detention pond design w. Downstream assessments and timing studies x. Retaining wall design y. Structural engineering design Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project it DEN 23623 Date: 1.262023 Page 23 DocuSign Envelope ID: IEDDE2724A684160-BC3F-F71EOFAD6585 IIitrIPEXHIBIT B ATTACHMENT 'B' STANDARD RATE SCHEDULE Effective January 1, 2024 to December 31, 2024 Engineering/Landscape Architecture/ROW Principal or Director Team Leader Senior Project Manager Project Manager Senior Engineer Project Engineer Senior Structural Engineer Structural Engineer Engineer III/IV Engineer 1/11 Senior Landscape Architect/Planner Landscape Architect / Planner Landscape Designer Senior Designer Designer Senior CAD Technician CAD Technician IT Technician Clerical ROW Manager Senior ROW Agent ROW Agent Relocation Agent ROW Admin Intern Hourly Billing Rate $310.00 $285.00 $280.00 $240.00 $290.00 $ 190.00 $295.00 $210.00 $170.00 $ 145.00 $290.00 $210.00 $150.00 $195.00 $ 170.00 $ 165.00 $130.00 $ 190.00 $90.00 $265.00 $195.00 $155.00 $ 195.00 $110.00 $90.00 Hourly Billing Rate §3 10.00 5265.oo $ 160.00 $155.00 $ 140.00 $170.00 $200.00 $225.00 $245.00 $65.00 $105.00 $475.00 $290.00 Surveying Survey Manager Registered Professional Land Surveyor (RPLS) Field Coordinator S.I.T. or Senior Survey Technician Survey Technician 1-Person Field Crew w/Equipment** 2-Person Field Crew w/Equipment** 3-Person Field Crew w/Equipment** 4-Person Field Crew w/Equipment** Flagger Abstractor (Property Deed Research) Small Unmanned Aerial Systems (sUAS) Equipment & Crew Terrestrial Scanning Equipment & Crew Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project it DEN 23623 Date: 1.26.2023 Page 24 DocuSign Envelope ID: IEDDE2724A68-1160-BC3F-F71 EOFAD6585 !!trIPEXHIBIT B Hourly Billing Rate $190.00 $170.00 $190.00 $180.00 $135.00 $165.00 $220.00 $335.00 $830.00 $2,400.00 $2,900.00 Utility Management, Utility Coordination, and SUE Senior Utility Coordinator Utility Coordinator SUE Field Manager Sr. Utility Location Specialist Utility Location Specialist 1-Person Designator Crew w/Equipment*** 2-Person Designator Crew w/Equipment+++ 2-Person Vac Excavator Crew w/Equip (Exposing Utility Only) Core Drill (equipment only) SUE aL-A Test Hole (0 < 8 ft)*** SUE aL-A Test Hole (> 8 < 15 ft)*** (4 hr. min.) per day each each Construction Management, Construction Engineering and Inspection (CEI) Hourly Billing Rate $ 120.00 $140.00 $160.00 $235.00 $280.00 Construction Inspector 1/II Construction Inspector III Senior Construction Inspector Construction Manager Senior Construction Manager Direct Cost Reimbursables A fee equal to 3% of labor billings shall be included on each monthly invoice for prints, plots, photocopies, plans or documents on CD, DVD or memory devices, and mileage. No individual or separate accounting of these items will be performed by TNP. Any permit fees, filing fees, or other fees related to the project and paid on behalf of the client by TNP to other entities shall be invoiced at 1.10 times actual cost. Notes: All subcontracted and outsourced services shall be billed at rates comparable to TNP’s billing rates above or cost times a multiplier of 1 .10. * Rates shown are for 2024 and are subject to change in subsequent years. ** Survey equipment may include truck, ATV, Robotic Total Station, GPS Units and Digital Level. *" Includes crew labor, vehicle costs, and field supplies. Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project #: DEN 23623 Date: 1.262023 Page 25 DocuSign Envelope ID: IEDDE272#A68z}160-BC3F-F71EOFAD6585 1IltrIPEXHIBIT B ATTACHMENT 'B-1 ' SAMPLE INVOICE Teague, NaII & Perkins, Inc. 3200 S. 1 35 E Suite 1 129 Denton, TX 76210 940-383-4177 Dustin Draper Project Manager City of Denton, Texas 401 N Elm St Denton, TX 76201 Invoice number 01 Date: January 26, 2024 Denton NEMA Parking Lots Reconstruction TNP Project Number DEN 23623 Professional services rendered for the month ending December 30,2023 Description Design and Bid Phase Services Survey Services Subsurface Utility Engineering Contract Amount 130,000.00 18,600.00 14,500.00 163, 100.00 Percent Complete 57.92 100.00 100.00 66.46 Total Billed 75,300.00 18,600.00 14,500.00 108,400.00 Prior Billed 62,000.00 18,600.00 14,500.00 101 ,593.00 Current Billed 13,300.00 0.00 0.00 14,280.00Total Invoice total 13,300.00 Please show project number on all payments of this statement Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project #: DEN 23623 Date: 1.26.2023 Page 26 Envelope ID: IEDDE2724A68Jj160-BC3F-F71EOFAD6585 1IltrIPEXHIBIT B ATrACHMENT 'C' PROJECT SCHEDULE The CONSULTANT shall endeavor to accomplish the work in accordance with the attached schedule: Project Name: Denton NEMA Parking Lots Reconstruction Client: City of Denton TNP Project #: DEN 23623 Date: 1.26.2023 Page 27 8a i :n e)a : {gei E aD ala0 + r(aP a 0{\I + C/) C/)P Xa>r) bb\a 0laD aD0al +V)trIloaDVV ad &th & g: alVIC) tOO 00 a & P K)a)x a)at , iii iii;i}{;};}}; iiii};iii}}; iiiiii: in = = = E = = E = = = = = E = = = = = = = = = = E = = = iE = = E :E :E = = = iii iii;ii; j!;{};j{}{:g{{igiiigi iii:i ii : gg ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! gig ! ! ! ! ! b La 6 i ji£j ij!!! iiiiiiiii iii iii iii!!iii iii Ela n:g)Ul rh- 3:e ; Rd d U fi Hli 8 g 8 E IS on T iBaa LLI a glt LEI la B $ a) EZ B+ r r FFF Prr rr rF Fr Fff rr fFF Fr rF rr FFF rF rr giRl bRjgl9l81$1819181813:1sIElfBi(B:8 DocuSign Envelope ID: IEDDE2724A68-£1160-BC3F-F71EOFAD6585 EXHIBIT C INSURANCE REQUIREMENTS Respondent’s attention is directed to the insurance requirements below. It is highly recommended that respondents confer with their respective insurance carriers or brokers to determine in advance of Proposal/Bid submission the availability of insurance certificates and endorsements as prescribed and provided herein. If an apparent low respondent fails to comply strictly with the insurance requirements, that respondent may be disqualified from award of the contract. Upon contract award, all insurance requirements shall become contractual obligations, which the successful contractor shall have a duty to maintain throughout the course of this contract. STANDARD PROVISIONS: Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall provide and maintain until the contracted work has been completed and accepted by the City of Denton, Owner, the minimum insurance coverage as indicated hereinafter. As soon as practicable after notification of contract award, Contractor shall file with the Purchasing Department satisfactory certificates of insurance including any applicable addendum or endorsements, containing the contract number and title of the project. Contractor may, upon written request to the Purchasing Department, ask for clarification of any insurance requirements at any time; however, Contractors are strongly advised to make such requests prior to proposal/bid opening, since the insurance requirements may not be modified or waived after proposal/bid opening unless a written exception has been submitted with the proposal/bid. Contractor shall not commence any work or deliver any material until he or she receives notification that the contract has been accepted, approved, and signed by the City of Denton. All insurance policies proposed or obtained in satisfaction of these requirements shall comply with the following general specifications, and shall be maintained in compliance with these general specifications throughout the duration of the Contract, or longer, if so noted: • Each policy shall be issued by a company authorized to do business in the State of Texas with an A.M. Best Company rating of at least A- or better. •Any deductibles or self-insured retentions shall be declared in the proposal. If requested by the City, the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officials, agents, employees and volunteers; or, the contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. •Liability policies shall be endorsed to provide the following: Assessment and Design of Four Parking Lots - 8386 DocuSign Envelope ID: IEDDE2724A684160-BC3F-F71EOFAD6585 o Name as Additional Insured the City of Denton, its Officials, Agents, Employees and volunteers. 0 That such insurance is primary to any other insurance available to the Additional Insured with respect to claims covered under the policy and that this insurance applies separately to each insured against whom claim is made or suit is brought. The inclusion of more than one insured shall not operate to increase the insurer's limit of liability. o Provide a Waiver of Subrogation in favor of the City of Denton, its officials, agents, employees, and volunteers. • Cancellation: City requires 30 day written notice should any of the policies described on the certificate be cancelled or materially changed before the expiration date. •Should any of the required insurance be provided under a claims made form, Contractor shall maintain such coverage continuously throughout the term of this contract and, without lapse, for a period of three years beyond the contract expiration, such that occurrences arising during the contract term which give rise to claims made after expiration of the contract shall be covered. •Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defense costs to be included in the general annual aggregate limit, the Contractor shall either double the occurrence limits or obtain Owners and Contractors Protective Liability Insurance. •Should any required insurance lapse during the contract term, requests for payments originating after such lapse shall not be processed until the City receives satisfactory evidence of reinstated coverage as required by this contract, effective as of the lapse date. If insurance is not reinstated, City may, at its sole option, terminate this agreement effective on the date of the lapse. SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS: All insurance policies proposed or obtained in satisfaction of this Contract shall additionally comply with the following specifications, and shall be maintained in compliance with these additional specifications throughout the duration of the Contract, or longer, if so noted: A. COMMERCIAL GENERAL LIABILITY INSURANCE Commercial General Liability Insurance including, but not limited to, Premises/Operations, Personal & Advertising Injury, Products/Completed Assessment and Design of Four Parking Lots - 8386 NOTE a DocuSign Envelope ID: IEDDE2724A68Jj160-BC3F-F71EOFAD6585 Operations, Independent Contractors, and Contractual Liability with minimum combined bodily injury (including death) and property damage limits of $1,000,000.00 per occurrence and $2,000,000.00 general aggregate. B. WORKERS’ COMPENSATION and EMPLOYERS LIABILITY INSURANCE Workers’ Compensation within the regulations of the Texas Workers’ Compensation Act. The minimum policy limits for Employers Liability are: Bodily Injury by Accident: $100,000.00 Each Accident Bodily Injury by Disease: $100,000.00 Each Employee Bodily Injury by Disease: $500,000,000.00 Policy Limit If CONTRACTOR will not be providing services under the contract at a City facility, has no employees and/or is operating as a sole owner and single operator, CONTRACTOR shall provide a signed letter, with the current date, on official letterhead stating such to meet the requirement. S b.If CONTRACTOR is a non-subscriber or is self-insured CONTRACTOR shall provide a copy of its Certificate of Authority to Self-Insure from the Texas Department of Insurance, Division of Workers’ Compensation Self Insurance Regulation Program, evidence of alternative coverage and internal safety and injury coverage policies and procedures. C. BUSINESS AUTOMOBILE LIABILITY INSURANCE Business Automobile Liability Insurance covering owned, hired, and non- owned vehicles, with a minimum combined single limit for bodily injury (including death) and property damage limit of $500,000.00 per occurrence. NOTE: a.If CONTRACTOR does not have owned, hired and non-owned autos or vehicles and/or no autos or vehicles will not be used in the performance of services under the contract, CONTRACTOR shall provide a signed letter, with the current date, on official letterhead stating such to meet the requirement for owned autos. D.PROFESSIONAL LIABILITY INSURANCE If CONTRACTOR is a licensed or certified person who renders professional services, then Professional Liability Insurance to provide coverage against any claim which the CONTRACTOR becomes legally obligated to pay as damages arising out of the performance of professional services caused by Assessment and Design of Four Parking Lots - 8386 DocuSign Envelope ID: IEDDE2724A68'+160-BC3F-F71EOFAD6585 any negligent error, omission or act with minimum limits of $1,000,000.00 per claim, $2,000,000.00 annual aggregate. SUBCONTRACTING LIABILITY (1) Without limiting any of the other obligations or liabilities of the CONTRACTOR, the CONTRACTOR shall require each Subcontractor performing work under the contract, at the Subcontractor's own expense, to maintain during the engagement with the CITY, types and limits of insurance that are appropriate for the services/work being performed, comply with all applicable laws and are consistent with industry standards. The Subcontractor's liability insurance shall name CONTRACTOR as an additional insured. (2) CONTRACTOR shall obtain and monitor the certificates of insurance from each Subcontractor. CONTRACTOR must retain the certificates of insurance for the duration of the contract and shall have the responsibility of enforcing insurance requirements among its subcontractors. The CITY shall be entitled, upon request and without expense, to receive copies of these certificates. Assessment and Design of Four Parking Lots - 8386 DocuSign Envelope ID: IEDDE2724A68-+160-BC3F-F71EOFAD6585 CONFLICT OF INTEREST QUESTIONNAIRE For vendor or other person doing business with local governmental entit' This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular SessiM FORM CIQ This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of Denton Ethics Code, Ordinance 18-757. By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after th date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1 ), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. misdemeanor. a Mity. An offense under this section is a Teague Na11 and Perk1 ns, Inc . 2 1 1 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A.Is the local govemment officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?n Yes a No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity?D Yes = No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? a Yes a No D.Describe each employment or business and family relationship with the local government officer named in this section. 4 5 Ld I have no Conflict of Interest to disclose. 3/15/2024 iness with the governmental entity Date DocuSign Envelope ID: IEDDE2724A6821160-BC3F-F71EOFAD6585 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy ofChapter 176 ofthe Local Govemment Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG 176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code $ 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code $ 176.003(a)(2)(A) and (B): (A) A local government ollicer shall file a conflicts disclosure statement with respect to a vendor ie (2) the vendor: (A) has an employment or other business relationship with the local government oflicer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) acontract betweenthe local governmental entity and vendor has been executed; or (ii) the local govemmental entity is considering entering into a contract with the ven a)c (B) has given to the local govemment officer or a family member of the officer one or more gifts that have an aggregate value of more than 5100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code $ 176.006(a) and fa-1) (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local govemmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member ofthe officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a- 1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local govcmmcntal entity; or (B) submits to the local govcmmcntal entity an application, rcsponsc to arcqucst forproposals or bids, corrcspondcncc, or another writing related to a potential contract with thc local govcmmcntal entity; or (2) the date the vendor becomes aware: (A) of an cmploymcnt or othcr busincss relationship with a local government ofliccl or a family member of the officer, described by Subsection (a); (B) that the vendor has givcn anc or more gifts dcscribcd by Subscction (a); or (C) of a family relationship with a local govcmmcntomccr. Citv of Denton Ethics Code Ordinance Number 18-757 Definitions Rclativc: a family member related to a City Official within the third 3d dcgrcc of affinity (marriagc) or consanguiniW (blood or adoption) City OHlcial: for purpose of this articlc, the term consists of the Council Mcmbcrs, Dcpartmcnt Heads, or mcmbcr of thc Board of Ethics, and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition does not include those property owbers from whom the City acquires public right4f-way or other real property interests for public use, Per the City of Denton Ethics Code, Section 2-273. – Prohibitions (3) it shall be a violation of this Artie]e for a Vendor to offer or give a Gift to City OfficIal exceeding fifty dollars ($50.00) per gift, or mu]tiple cumu]atively valued at more than two hundred dollars (8200.00) per a single fisca] year. Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibility If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed ine]igible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1 ) year, provided by Texas Ethics Commission www.ethics.state. tx.us Revised 11/30/2015 [k>cuSign a -tifi Of Completion Envelope Id: 1 EDDE2726A684160BC3FF71 EOFAD6585 Subject: Please DocuSign: City Council Contract 8386 NEMA Parking Lot Condition Assessment Status: Completed Source Envelope Document Pages: 49 Certificate Pages: 6 Signatures: 6 Initials: 1 Envelope Originator: AutoNav: Enabled Erica Garcia Envelopeld Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 erica.garcia@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 3/12/2024 11 :39:13 AM Holder: Erica Garcia erica.garcia@cityofdenton.com Location: DocuSign Signer Events Erica Garcia erica.garcia@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Signature Timestamp Sent: 3/12/2024 11 :41 :50 AM Viewed: 3/1 2/2024 11 :41 :57 AM Signed: 3/12/2024 11 :42:42 AM Completed Using IP Address: 198.49.140.10 Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 3/12/2024 11 :42:45 AM Viewed: 3/1 2/2024 1 :09:42 PM Signed: 3/12/2024 1:15:16 PM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) Sent: 3/12/2024 1:15:20 PM Viewed: 3/1 2/2024 2:00:57 PM Signed: 3/12/2024 2:01 :47 PM Signature Adoption: Pre-selected Style Using IP Address: 35.135.179.188 Electronic Record and Signature Disclosure: Not Offered via DocuSign Christopher Hartke chartke@tnpinc.com Director of Engineering Services Security Level: Email, Account Authentication (None) Sent: 3/1 2/2024 2:01 :50 PM Viewed : 3/1 5/2024 10:56:19 AM Signed: 3/1 5/2024 11 :07:29 AM Signature Adoption: Pre-selected Style Using IP Address: 137.27.172.228 Electronic Record and Signature Disclosure: Accepted : 3/1 5/2024 10:56:19 AM ID: cb7945dOe724z145c476b{b079d2e9b1 c Signer Events Trevor Crain, PMP Trevor.Crain@cityofdenton.com Director of Capital Projects City of Denton Security Level: Email. Account Authentication (None) Signature Timestamp Sent: 3/1 5/2024 1 1 :07:33 AM Viewed : 3/15/2024 1 1 :09:42 AM Signed: 3/1 5/2024 11:10:36 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Electronic Record and Signature Disclosure: Accepted: 3/1 5/2024 1 1 :09:42 AMID: ded50493-clef41 lc-91d3<118aef4827b2 Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Completed Sent: 3/15/2024 1 1:10:40 AM Viewed: 4/17/2024 9:18:41 AM Signed: 4/17/2024 9:19:19 AM Using IP Address: 198.49.140.10 Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not OfFered via DocuSign Completed Sent: 4/17/2024 9:19:22 AM Viewed: 4/17/2024 9:19:37 AM Signed: 4/17/2024 9:19:49 AM Using IP Address: 198.49.140.10 Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 4/1 7/2024 9:19:52 AM Viewed : 4/17/2024 9:27:53 AM Signed: 4/17/2024 9:27:58 AM Signature Adoption: Pre-selected Style Using IP Address: 47.190.47.120 Signed using mobile Electronic Record and Signature Disclosure: Not Offered via DocuSign Lauren Thoden lauren.thoden@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None) 'D06uSlgned by: I Mwh:\Web .D09D09CAD33D4B7 Sent: 4/17/2024 9:28:02 AM Resent: 4/17/2024 12:51 :47 PM Viewed: 4/18/2024 8:19:10 AM Signed: 4/18/2024 8:20:11 AM Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Status Timestamp Editor Delivery Events Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Status Timestamp Carbon Copy Events Timestamp Carbon Copy Events Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure; Not Offered via DocuSign Status Timestamp Sent: 3/12/2024 11 :42:45 AM Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 3/15/2024 1 1 :10:40 AM Viewed: 3/18/2024 3:05:13 PM City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Sent: 4/1 8/2024 8:20:15 AM Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Envelope Sent Envelope Updated Envelope Updated Envelope Updated Envelope Updated Envelope Updated Certified Delivered Signing Complete Completed Status Timestamps 3/1 2/2024 1 1 :41 :50 AM 4/2/2024 9:24:30 AM 4/2/2024 9:24:30 AM 4/17/2024 12:51 :46 PM 4/1 7/2024 12:51 :46 PM 4/1 7/2024 12:51 :46 PM 4/1 8/2024 8:19:10 AM 4/1 8/2024 8:20:11 AM 4/1 8/2024 8:20:15 AM Hashed/Encrypted Security Checked Security Checked Security Checked Security Checked Security Checked Security Checked Security Checked Security Checked Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Christopher Hartke, Trevor Crain. 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