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010623 Friday Staff Report
City Manager's Office "F 215 E. McKinney St., Denton, TX 76201 • (940) 349-8307 DENTON MEMORANDUM DATE: January 6, 2023 TO: The Honorable Mayor Hudspeth and Council Members FROM: Sara Hensley, City Manager SUBJECT: Staff Report Upcoming Meetings A. Public Utilities Board on Monday, January 9, 2023, at 9:00 a.m. in the Council Chambers. B. Development Code Review Committee on Monday,January 9,2023,at 10:00 a.m. at the Development Service Center. C. Library Board on Monday, January 9, 2023, at 5:30 p.m. in the conference room at the South Branch Library. D. Board of Ethics on Monday, January 9, 2023, at 6:00 p.m. in the City Council Work Session Room. E. Parks, Recreation and Beautification Board on Monday, January 9, 2023, at 6:00 p.m. in the Civic Center Community Room. F. Work Session of the City Council on Tuesday,January 10, 2023 at 2:00 p.m. in the City Council Work Session Room followed by a Regular Meeting at 6:30 p.m. in the Council Chambers. G. Economic Development Partnership Board on Wednesday, January 11, 2023, at 11:00 a.m. at the Development Service Center. H. Airport Advisory Board on Wednesday, January 11, 2023, at 3:00 p.m. in the Airport Terminal Meeting Room. I. Work Session of the Planning and Zoning Commission on Wednesday,January 11,2023, at 5:00 p.m. in the City Council Work Session Room followed by a Regular Meeting at 6:30 p.m. in the Council Chambers. J. Health and Building Standards Commission on Thursday,January 42, 2023, at 3:00 p.m. at the Development Service Center. K. Community Services Advisory Committee on Friday,January 13,2023, at 12:00 p.m. at the Development Service Center. OUR CORE VALUES Inclusion • Collaboration • Quality Service • Strategic Focus • Fiscal Responsibility General Information & Status Updates A. Pending Council Requests Work Session Topics—Pursuant to Ordinance No. 21-1837,the following items will be discussed during the Jan. 10 Council Work Session: 1) Update on homelessness efforts after opening of new shelter, focusing on safety and the downtown area. Staff contact: Monica Benavides, City Manager's Office B. Candidate Information for May 6, 2023 General Election — The City's VOTE page has been updated to include dates/deadlines,candidate packet,and other important information pertaining to filing for City Council candidacy in 2023. Staff is currently scheduled to hold a discussion on polling locations on Jan.24 and Council is scheduled to consider the calling of the May 2023 election on Feb. 7. Staff contact: Rosa Rios, City Secretary's Office C. March 21 Council Meeting and Denton County Days — The City Council is currently scheduled to hold a regular meeting on March 21, 2023. As Council members may be aware, this occurs at the same time as the first day of the 2023 Denton County Days in Austin(webpage and schedule). With a number of Council members expressing interest in attending Denton County Days, staff reviewed the possibility of moving this meeting date, and further discussed different scheduling options at the Jan. 5 Agenda Committee meeting. Due to the additional constraints of the DISD Spring Break(occurring the week prior to March 21) and the National League of Cities Congressional Cities Conference (occurring early the following week and typically well-attended by Council members), the March 21 meeting will remain on the calendar. To make travel easier for any Council members who wish to attend portions of Denton County Days that do not conflict with the Council meeting, we will work to maintain as light of an agenda as possible for the March 21 meeting. As a reminder, in-person quorum of four Council Members is required to hold any Council meeting. Staff contact: Ryan Adams, City Manager's Office D. Engage Denton Notifications — In mid-December, staff noticed an increasing number of technical issues within the Rock Solid platform that hosts Engage Denton. Staff sought technical assistance from Rock Solid's customer service representatives at that time, but were recently made aware of an issue where tickets were automatically reopening after being closed or otherwise changing status. This resulted in residents receiving repeated notifications on certain tickets. To ensure residents do not receive multiple notifications, tickets exhibiting this issue will be left open with residents receiving a comment within their affected tickets advising them of the issue and that their city-related request has indeed been resolved by city staff. Staff are in frequent communication with Rock Solid to ensure a rapid patch to these issues experienced and have strongly expressed our concerns and a quick resolution. Rock Solid staff are working to provide an expedited solution ensuring residents and staff will only be affected temporarily. Staff contact: Jennifer Rainey, City Manager's Office E. Extension of Hotel Voucher Program — Since March 25, 2020, the City has funded temporarily shelter for people experiencing homelessness in local hotels for COVID-19 health and safety reasons.Using CARES Act funding,the City started an Emergency Hotel program and extended the program on a voucher basis in December 2020. Due to continuing health risks of COVID-19,funding from the first year ARP award was allocated to extend the program at the end of 2021 and into 2022 to coincide with the opening of the Loop 288 shelter. Throughout the program, the City has partnered with Our Daily Bread 2 (formerly MKOC) to operate the program. A portion of the second year ARP award has been allocated to extend the current program through Dec. 2024 to fund rooms for special populations whose needs may exceed the services available at the Loop 288 building. The City is contracting with Our Daily Bread to continue to provide services (ID 22-2591, Jan. 24, 2023). The ongoing economic impact of COVID-19 has resulted in an increase in family homelessness and the temporary family shelter hotel program is intended to meet the growing need. Between March 2020 and March 2022, family homelessness increased by 305% in Denton County. The ongoing economic impact of COVID-19 continues to jeopardize the financial stability of low-income households, and the number of families living unsheltered or in their vehicles in Denton continues to increase. Family shelter options in Denton are extremely limited, and a temporary family shelter program using ARP funds will allow community partners to support vulnerable families as the economic effects of the pandemic continue to develop. A portion of the second year ARP award has also been allocated to expand Hotel Voucher Program to include dedicated temporary shelter rooms in the Hotel Voucher Program for families experiencing homelessness. The City will partner with Giving Grace to provide supportive services for families in the program (ID 22-2590, Jan. 24, 2023). Our Daily Bread will continue to be the lead agency for operations, including referrals to the program for individuals and families, and case management for individuals at the hotel, while Giving Grace will assist with providing case management for families. Staff contact: Megan Ball, Community Services F. Community Development Grant Program Application Open — The 2023-24 Community Development Grant Program application opened Tuesday, Jan. 3, 2023, and will close Monday, Jan. 30, 2023. Local nonprofit agencies and organizations interested in serving low to moderate-income residents are encouraged to apply. The joint application is for human services projects,public facility projects, and housing projects designed to improve the quality of housing, neighborhoods, and the quality of life for individuals and families living within Denton city limits. Information regarding the 2023-2024 grant application and training dates were shared with local nonprofit organizations, City departments, interested parties, and posted in the paper and on social media, and available on the Cites website. Applications will be evaluated by the Community Services Advisory Committee in Feb. and March of this year. Staff contact: Alaina Graff, Community Services G. City of Denton Consolidated Plan for Housing and Community Development Update — The Community Development Division is initiating the process of updating the City of Denton's Consolidated Plan as required by the U.S. Department of Housing and Urban Development. Staff are conducting activities to gather feedback for the 2023-27 Consolidated Plan. Residents may attend a public hearing at the MLK Jr.Rec Center(1300 Wilson Street) Thursday, Jan. 12, 2023, at 6 p.m. A survey is also available on the Cites website. This information is being shared via the Denton Record-Chronicle, email, social media, DTV, and the City's website. The attached flyer is also posted in library and recreation facilities throughout the City. Staff contact: Courtney Douangdara, Community Services H. Meeting with Denton Housing Authority—Following the Nov. 15 joint meeting of the City Council and the Denton Housing Authority (DHA), it was requested that City staff meet 3 with DHA representatives to discuss available options that might allow DHA to record or broadcast its board meetings. On Dec. 18, 2022, staff from Marketing and Communications/DTV met with representatives from DHA to answer questions and offer several options relating to meeting recordings and availability. City staff are available should additional assistance be needed. Staff contact: Stuart Birdseye, Marketing and Communications I. Digital Forensic Anal —The Denton Police Department is pleased to announce that our very own Selina Russell is the 2023 recipient of the Digital Forensics Scholarship for Women in Law Enforcement, covering tuition for the upcoming Basic Computer Forensic Examiner (BCFE) course in Orlando, Florida. Selina recently transferred from her role as a Crime Scene Investigator to the first and only Digital Forensic Analyst (DFA) position at the City of Denton Police Department. Her submission essay exhibited her drive to provide the best service to her community. As the first DFA for the Denton Police Department, she is building the unit from the ground up. The BCFE course will be Selina's first formal and comprehensive training in computer forensics, and the City is excited to see Selina's impact on our community safety. Staff contact: Doug Shoemaker, Police J. Aquatics Master Plan Update—The Parks and Recreation Department (PARD) kicked off an Aquatic Master Plan on Sep. 29, 2022, utilizing the consultants Kimley Horn and the Counsilman-Hunsaker Group. Meetings have since been conducted with stakeholder groups including DISD, UNT, and TWU. A hybrid public meeting was held in October 2022 as well as numerous engagement opportunities to solicit feedback on various needs within Denton for aquatics. PARD will present findings to the Parks, Recreation, and Beautification Board on Monday, Jan 9. A final virtual public meeting will be held at 6 p.m. on Jan. 12. Staff will provide an Informal Staff Report to Council in late Jan. 2023, prior to bringing the plan forward for Council approval in Spring 2023. Staff contact: Monica Martin, Parks and Recreation K. Parks and Recreation Aquatics Capital Projects Update—For FY 22-23, the City's Capital Budget included funding to cover numerous capital maintenance projects across Water Works Park(WWP),Civic Center Pool(CCP),and the Natatorium.During the first quarter of the fiscal year, staff completed the renovation of the Natatorium second-floor classroom. Projects at WWP include re-engineering three booster pump stations around the lazy river. Construction has begun to divert equipment into raised stations,which removes them from sub-surface, confined chambers. The pumps currently have exceeded their lifecycle and will be replaced. The kiddie area at WWP will undergo reconstruction of the zero-depth entry to fix ground heaving, grates, and other needed maintenance. A post-season survey of members and users of WWP indicated a need for a bathhouse refresh. Both men's and women's restrooms have received new flooring as of this week. Walls will be refreshed with paint and benches repaired/painted as a part of the effort to update these areas. The beach area of the wave pool will be repaired of cracks and traction coating.This project kicks off the week of Jan. 9, 2023, to complete repairs and repaint the beach and walls of the wave pool prior to opening for the 2023 season. Staff are coordinating with the Historical Landscape Commission for various concrete 4 repairs at the CCP to address separation and heaving issues. Furniture replacement and restocking have been completed to increase the seating options at WWP and CCP for 2023. The first shipment of lounge chairs arrives next week,with additional tables arriving in the spring. Staff will continue working on shade fabric replacement at the outdoor facilities, landscape refreshing, signage updates, and other projects as staff prepare for a Memorial Weekend opening. Staff contact, Monica Martin, Parks and Recreation L. Free Week Trial Memberships —As residents embark on New Years resolutions, Denton Parks and Recreation senior centers and recreation centers are offering a free week trial to try out gym and group exercise offerings. The trial pass includes access to weight rooms, cardio fitness equipment, group exercise classes, and rec pass activities, at Denia Rec Center, Denton Senior Center, MLK Jr. Rec Center, North Lakes Rec Center, and American Legion Hall Senior Center. It also includes North Lakes Gym's Child Watch. Staff contact: Alicia McDaniel, Recreation Supervisor M. Midnight in Paris — On Friday, Dec. 30 from 4 p.m. to 6 p.m., the Denton Senior Center hosted a New Year's Eve party for its patrons with a"Midnight in Paris"theme. The Young at Heart Band entertained the crowd of about 75 participants with jazz and swing music. The staff passed out toasting glasses with sparkling cider and we all counted down to midnight in Paris, 5 p.m. central time. Residents rang in the new year with music, dancing, and a catered meal from Olive Garden. Staff contact:Nicole Brasher,Parks and Recreation N. DTV Videos for December - In addition to producing public meetings, staff has collaborated on and released several videos this month that raise awareness. Each month we will highlight a few in the Friday Report. 1. Denton's Community Shelter Operated by Our Daily Bread ribbon cutting: YouTube Facebook After nearly 10 years of planning, organizing, and hard work, Denton's Community Shelter Operated by Our Daily Bread is finally open. 2. Wreaths Across America 2022—Denton, Texas: YouTube Facebook Denton Parks and Rec hosts Wreaths Across America for the first time at the Oakwood Cemetery! 3. Employee Spotlight—Dusty McGehee: YouTube Facebook As a Field Service Supervisor with Solid Waste,Dusty McGehee helps oversee service to over 40,000 residential and valet customers. All videos air on DTV,are shared via social media channels,and are available on the Cites YouTube channel. Staff contact: Billy Matthews, Marketing and Communications O. Frosted Glass at Animal Shelter — The Animal Shelter made a major enhancement to animal welfare with new frosted glass installed at the kennels. A significant decrease in barking from dogs in the Adoption Center has occurred after the installation. Staying in a kennel can be frustrating and stressful,especially when people and other animals are visible throughout the day. This slight reduction in visible stimulus gives the animals a break from the action,allowing the dogs inside to relax a little bit and be less reactive to anyone passing by the window. The frosting was also used on the cat condos and the display rooms at the front of the building. This greatly reduces the stress of the cats in the condos, as dogs are frequently in the lobby right next to the condos. They are hiding less and are much more interactive with visitors. For more information about the Linda McNatt Animal Care and Adoption Center, please call (940) 349-7594 or visit online. Staff contact: Shelly Meeks, Animal Services 5 Responses to Council Member Requests for Information A. Northwest Water Transmission Main Project — On Dec. 13, Council Member Watts requested information regarding the amount of impact fee funding utilized for the Northwest Water Transmission Main Project. The project total is $15.6 million, of which $2.7 million is funded by impact fees. The 2018 Water and Wastewater Impact Fee Study stated the project is eligible for$2.7 million dollars. Staff contact: Nick Vincent, Finance B. Mingo Road/Ruddell Street/Quiet Zones Improvement Project/Bell Avenue Closure —On Dec. 21, Council Member Byrd inquired about the Mingo Road and Ruddell Street upgrades in relation to the closing of Bell Avenue to vehicular traffic. The Mingo Road/Ruddell Street/Quiet Zones Improvement Project is currently in the planning phase and will be included in the Council's discussion of a possible 2023 bond program. Due to the size and complexity of this project, a CMAR delivery method will most likely be leveraged and could take up to a year to design. During design, utility clearances will be conducted, right of way will be obtained and permits from the railroad will be secured. Construction will commence once the design is complete. The Bell Avenue Bicycle and Pedestrian Corridor Improvements are not associated with the Mingo Road/Ruddell Street/Quiet Zones Improvement Project. There will be coordination with Texas Women's University on right-of-way acquisition. Either project could start at any point pending a finalized scope, secured funding, and City Council approval, and are not contingent upon each other. Staff contact: Trevor Crain, Capital Projects/Engineering C. Carriage Hill Signage — On Dec. 28, Mayor Hudspeth forwarded a resident email about a detour sign in their yard on Carriage Hill. This detour sign is a part of the 2020 Street Bundle Sector 1 construction project which is slated for completion in Q2 of 2023. The project manager conducted a site visit along with the contractor and secured a better location for the detour sign. All signage on the project was then checked for proper placement. Staff contact: Trevor Crain, Capital Projects/Engineering D. Teasley Lane Speeding and Tree Removal—On Dec. 30, a resident reached out to Council Member McGee with concerns regarding the removal of trees and speeding on Teasley Lane. The trees were removed as a part of the City of Denton water line relocation in the easement. The removal was necessary to access/maintain the City's utilities in this easement. Teasley Lane was recently reconstructed and widened by the Texas Department of Transportation (TxDOT) and reopened in the Fall of 2022. Teasley Lane was not included as part of the 2022 Citywide Speed Study because it was under construction at the time the study was conducted. As part of the reconstruction and widening project, TxDOT will complete a speed study to determine the appropriate speed for Teasley Lane. Typically, a speed study is not completed until six months after construction to allow drivers to adjust to the new road conditions. Staff contact: Brett Bourgeois, Capital Projects/Engineering E. Engage Denton and TxDOT Mapping — On Jan. 3, Mayor Pro Tern Beck inquired on the ability to add features into Engage Denton, including a pop-up map noting roads that are TxDOT-controlled, as well as a redirect for residents submitting TxDOT-controlled road requests. Staff investigated the functionality within Engage Denton to determine if these options were possible. Engage Denton does not have the technical capabilities to add these types of functions at this time, however, staff provide the following assistance to residents when Engage Denton requests are TxDOT-related: 6 • Staff facilitate submission of the request via staff TxDOT contacts, to ensure appropriate parties are aware of the concern. • Staff also respond to the request via Engage Denton, linking the resident directly to the TxDOT request submission form online should they want to provide additional details, information, or TxDOT submissions. Staff contact: Jennifer Rainey, City Manager's Office F. Bowling Green Privet Removal — On Jan. 5, Mayor Pro Tern Beck reached out to staff regarding privet removal at Bowling Green Park. Previously, the Environmental Services and Sustainability Department worked with Parks and Recreation to develop a standard operating procedure(SOP)for privet removal and habitat restoration on park property. The goal of performing targeted removal of privet is to promote long-term solutions to eliminate this plant and restore the characteristics and functions of the open space and habitat. The SOP (attached) focuses on pre-activity inspection, removal strategies, public education and involvement, restoration planning, and follow-up activities. In addition, staff have created a Discuss Denton page dedicated to privet removal communication. Staff contact: Christine Taylor, City Manager's Office, Michael Gange, Environmental Services and Sustainability, and Gary Packan, Parks and Recreation G. Elementary School on Riney Road — On Jan. 5, Mayor Hudspeth asked about the orientation of Denton ISD's proposed elementary school on Riney Road. The site plan for Denton ISD's proposed elementary school on Riney Road is under review but has not yet been approved. The current plan to orient the building to Riney Road is consistent with Site Design standards in Denton Development Code Section 7.10.5B.2: "Buildings shall have their primary orientation toward the street rather than the parking area." Orientation of the building to the park is not allowable per the City's Development Code. Staff is collaborating with DISD to ensure adequate pedestrian connections to ensure students can safely walk or bike to school. Key elements of the site plan include: • As designed, the school includes two parent drop-off loops: one on the north side of the building and one on the west side of the building. Denton ISD's design team is working with Transportation and Planning to ensure there is adequate car capacity and to keep pedestrians and cars separate as much as possible. • Busses will access the site via the Bonnie Brae driveway. • The playgrounds and field are located south of the building and are contained with a 4- foot fence. • Parking is broken up into three areas: the north lot primarily for visitors and teachers, the west lot primarily for teachers, and the south lot for teacher overflow. • The accessible pedestrian route through the site is denoted with a gray dashed line. It includes connections to the school building and future public sidepaths on Riney Road and Bonnie Brae. Additionally,the City has entered into an agreement with DISD for the reconstruction of a portion of Riney Road (funded by DISD) as a part of the Bonnie Brae Phase 6 project. Construction of this project is expected to begin in Q2 of 2023 and has a 2-year completion time. Staff is evaluating the costs of funding the full reconstruction of Riney Road and will bring forward options for Council consideration during the CIP Budget discussion in June. Staff contact: Cassey Ogden, City Manager's Office Information from the City Manager From time to time, I would like to share with the City Council local government-related resources that I find insightful, interesting, or timely. These may be studies, periodicals, reports, or web resources. My intent is to make the Council aware of broad perspectives and discussions and not to suggest any particular policy or service change. - Sara A. Mayor and Council Members: You may find this article on the future of landfill services in the western portion of DFW enlightening. I share it with you to highlight the future challenges that our regional growth may pose to this and a number of services. Our staff, through our planning efforts and partnerships, are actively engaged in these issues and will continue to project service demands far into the future. With regard to landfill services, our team is actively a part of the conversations to lay out a regional strategy for the future. Upcoming Community Events and Meetings A. Outdoor Skills Workshop — Learn or refresh your outdoor skills during an outdoor skills session taught by certified and experienced instructors on Saturday, Jan. 7 from 9 a.m. to 4 p.m. at Denia Recreation Center (1001 Parvin Street). In four separate sessions at $5 each,participants can learn the basics of orienteering,how to cook outdoors,how to set up a tent, and how to tie fishhooks, all with an additional emphasis on the importance of leaving no trace. Registration is available through Civic Rec. Staff contact: Carin Zeman, Parks and Recreation B. KDB Community ppearance Index—Join Keep Denton Beautiful on Jan. 13 from 9 a.m. to 4 p.m. at the Civic Center to help identify littered areas in our community in our annual Community Appearance Index effort. Volunteers are asked to help by riding in a city vehicle and visually rating the amount of litter on roadways, so that staff can identify and remediate problem areas. Lunch is provided for volunteers. Those considering helping should be physically able to sit for long periods of time while looking out of a moving vehicle. This volunteer opportunity is not recommended for individuals who experience motion sickness. Individuals interested in volunteering can register through Civic Rec. Staff contact: Austin Eldred, Parks and Recreation C. Adapted Rec Social Connections —Denton Parks and Recreation is hosting its monthly Adaptive Recreation social event this Jan. 13 from I I a.m. to 1 p.m. at North Lakes Recreation Center. This month's event is bingo. Adaptive Rec Social Connections is a program designed for individuals over age 16 who are living with disabilities. Registration is free and available on Civic Rec, as well as future Adaptive Recreation social events scheduled for February, March, and April. Staff contact: Mia Macy, Parks and Recreation D. Kids Rock: The Return — Kids Rock is returning after a short break. Each month, kids enjoy a night out while parents enjoy the night off. The program runs 7 — 11 p.m. Experienced staff plan each month around a unique theme, then create play stations that include games and activities, mini-sports tournaments, unique inflatable fun, ping-pong, and video games on a large screen. Of course, it is never a party without a DJ and dance contests! No need to buy dinner on the way,because staff provide 2 free slices of pizza and a free drink for attendees. Staff also sell additional concessions and glow 8 products. Preregistration is required. The cost is $25 per child, with a $5 late fee if registering the day of after 5 p.m.,with upcoming program dates of Jan. 13,Feb. 17,March 2, and Apr. 21. Staff contact: Sara Farris, Parks and Recreation E. Sustainable Saturday — Join Sustainability and the Parks and Recreation Department at Clear Creek Nature Heritage Center every second Saturday of the month for activities that focus on nature, conservation, and our local environment. The next event takes place on Jan. 14 from 10 a.m. to noon, focusing on incorporating conservation and sustainable practices into daily life. Sustainable Saturday events are free, but do require registration through Civic Rec. Staff contact: Dan Friedman, Environmental Services and Sustainability F. Martin Luther King, Jr. Day Commemoration Program — The Parks and Recreation Department will host the annual Martin Luther King,Jr. Day Commemoration Program on Monday, Jan. 16. This year's theme is taken from the title of Dr. King's 1964 book, Why We Can't Wait. Pastor Reginald Logan, pastor of New Galilee Baptist Church in Sanger, Texas will serve as the keynote speaker. The program will also feature presentations from the DAVID Ministerial Alliance and the Catherine C.Bell Award,entertainment and more. The program begins at 3:30 p.m. at the MLK Jr. Recreation Center, following marches from UNT and TWU that begin at 2 p.m. and end at the Recreation Center. Immediately following the event, refreshments will be served. Staff contact: Cheylon Brown,Parks and Recreation Attachments A. Privet Removal SOP...........................................................................................................10 B. Community Services Survey...............................................................................................18 Informal Staff Reports A. 2023-001 Briercliff Park.....................................................................................................19 B. 2023-002 Pecan Creek Regional Trail................................................................................46 C. 2023-003 ARPA Update.....................................................................................................94 D. 2023-004 Fleet Delegation..................................................................................................98 Council Information A. Council Requests for Information.....................................................................................102 B. Public Meeting Calendar...................................................................................................104 C. Future Work Session Items...............................................................................................107 D. Street Construction Report................................................................................................109 9 SOP Owner Environmental Services and Sustainability and Parks and Recreation Standard Operating Procedure for Ligustrum Revision# Initial species (Privet) Removal Implementation Date November 11,2022 DENTON and Habitat Restoration on PARD Property Last Reviewed/Update Date November 1,2022 Approval 1. Background Privet(Ligustrum species)are a non-native, invasive thicket forming shrub causing notable reduction of ecological quality and recreational use to open spaces and natural habitats across the region, especially in forested areas and near waterways. Once established the shrub quickly overtakes the space, crowding out native understory vegetation and threatening the long-term health and recruitment of native vegetation by shading out most saplings and understory. Mature plants result in a dense monoculture with reduced diversity of pollinators and wildlife and a thicket that blocks visibility and limits the use of the area. Privet removal is necessary to improve the health of the natural area and increase the use and enjoyment of public land. This SOP outlines the procedures for targeted removal that promotes long-term solutions to eliminate this plant and restore the characteristics and functions of the open space and habitat. There are many variables influencing the success of removing invasive plants and restoring land to similar native conditions. This SOP outlines a procedure for professional input, allowing for best-practice decisions to be made during the process for each specific and unique site. 2. Goal and Scope The goal is to align with the Parks,Recreation and Trails System Master Plan and to achieve privet eradication on property owned by PARD. It is important to acknowledge progress toward this goal is a continuous process as existing privet on other properties will continue to re-invade Parks property. The scope of this SOP includes pre-activity inspections and reports, identifying when it is appropriate to have a site-specific plan appropriate for the area with targeted removal strategies,providing public education and involvement regarding the activity, developing a site-specific restoration plan appropriate for the area,performing follow-up inspections and performing follow up activities. 3. Applicability Criteria This SOP is specific to the removal and restoration of privet invasion in natural open spaces and confirmed habitats on City of Denton property owned by Parks and Recreation Department(PARD). Incidental plant removal during routine maintenance of developed or regularly maintained Parks property does not require guidance from this SOP.The following are definitions applicable to this SOP. • Environmentally Sensitive Areas(ESAs). Potential ESAs are shown on the city's Interactive GIS Map. The actual presence,location and extent of the ESA can only be confirmed through an ESA Field Assessment. Parks property will follow procedures outlined in the ESA Primer to make a final determination and updated the Official ESA Map. 1 18 SOP Owner Environmental Services and Sustainability and Parks and Recreation Standard Operating Procedure for Ligustrum Revision# Initial species (Privet) Removal Implementation Date November 11,2022 DENTON and Habitat Restoration on PARD Property Last Reviewed/Update Date November 1,2022 Approval • Small area.A small area is defined as a planned privet removal and restoration activity of less than 1 acre, is not located within an ESA, and has insignificant environmental or wildlife concerns as documented through the activity-initiation procedures in Section 6. • Planned privet removal activity. Planned privet removal and restoration activities include new park land improvement activity,a budgeted activity for maintenance to improve an existing park land previously identified to be in decline, and budgeted maintenance for areas where trash and debris removal is necessary for public safety. • Emergency privet removal activity. Emergency privet removal and restoration activities are performed in situations where privet is aggravating hazardous environmental situations such as fire or flooding, or when privet is aggravating public safety concerns, such as visibility. • Public safety concerns. Areas where public safety concerns exist are identified through collaboration with Public Safety Officers and Public Safety committees. 4. Responsibilities Parks and Recreation Department PARD performs initial investigations and determines applicability, engages Environmental Services and Sustainability(ESS), engages the public and provides public education with the assistance of ESS (as stated in the following paragraph), enacts the site-specific privet removal and restoration plan, and performs follow-up restoration activities as provided by follow-up inspections and reports. Environmental Services and Sustainability Department ESS performs a pre-planning site inspection and confirms applicability, assists in public education and engagement planning,when appropriate develops a site-specific privet removal and restoration plan, and performs follow-up inspections and reports. 5. Prerequisites Maintenance inspectors, supervisors, and crews will have knowledge of the City of Denton Integrated Pest Management Plan(IPM) and methods outlined in the plan,be able to identify common native vegetation of North Texas,have knowledge of tree size measurement procedures,and have knowledge of tree protection procedures. 6. Activity-Initiation Procedures The following activity initiation procedures will be followed for all planned activity. In emergency situations, as defined above,the departments will document as much information as possible before, during and after the privet removal activity. By using work orders in both situations. 2 19 SOP Owner Environmental Services and Sustainability and Parks and Recreation Standard Operating Procedure for Ligustrum Revision# Initial species (Privet) Removal Implementation Date November 11,2022 DENTON and Habitat Restoration on PARD Property Last Reviewed/Update Date November 1,2022 Approval A. PARD initiates a privet removal and restoration project by collecting and preparing the following by completing Attachment A, initial information checklist: 1) Identify if this is a planned activity or an emergency activity. 2) Identify if the planned activity is a small area as defined in Section 3 3) Compile any site-specific complaints,police reports, and other external records of concerns regarding the area. 4) Prepare a summary of the initial site inspection,to include: a) a description of the site concerns, b) evidence of wildlife through staff observations,public reports, and other documents available for staff review, c) comprehensive site photos that show: (1) wide-angles from multiple directions showing the extent of the privet removal area (2) photos of site features, such as ESAs, areas of native species,major topographic changes,tree species and density, evidence of wildlife,and other important features that should be documented, and d) a map of the area of concern will include: (1) the extent of the PARD property, (2) the extent of the area of concern and/or extent of the proposed privet removal and restoration, (3) any water bodies, or other important environmental features at or near the area of concern and/or extent of proposed activity. B. ESS will review the initial information provided by PARD and perform an environmental investigation.ESS will supplement the initial PARD information with: 1) A site assessment will document: a) A brief survey of vegetative species, summary of tree size(s), and density. b) the extent and density of privet. c) a review, and if needed, expansion of wildlife findings, including any nesting migratory birds or rookeries. When necessary,ESS will engage the Texas Parks and Wildlife Department for consultation on wildlife findings. 2) Any ESAs confirmed through an ESA Field Assessment. 3) A map review and enhancement with: a) General location of trees of similar size and density. b) General locations of privet density—in some locations across the project the density may be more than other areas. c) General topography and soil conditions. 4) ESS will evaluate the information gathered and make a final determination of the need to perform the privet removal and restoration activity. 3 20 SOP Owner Environmental Services and Sustainability and Parks and Recreation Standard Operating Procedure for Ligustrum Revision# Initial species (Privet) Removal Implementation Date November 11,2022 DENTON and Habitat Restoration on PARD Property Last Reviewed/Update Date November 1,2022 Approval 7. Public Education and Engagement Plans Privet removal should always be preceded with public education. PARD will determine the scope of an engagement plan. Public education and engagement may include: • creating a webpage dedicated to privet removal and tracking projects, • producing a Friday report, • posting signage onsite that provides basic information and directs the public to the webpage, • creating social media, • informing and engaging appropriate agencies ahead of outreach, • hosting neighborhood meetings,when warranted. PARD with ESS assistance will provide a public education and engagement plan that: • Informs the public of the need to address this invasive plant, including providing information on the long-term threat to habitat and trees within the park and that privet has far-reaching dispersal properties that threatens adjacent natural spaces. • Informs the public of the specific project,including timing, extent, expected short-term conditions and expected long-term conditions of the privet removal area. 8. Privet Removal Procedures A. Timing. Research suggests the more effective time to remove privet is in the fall. To maximize efforts,PARD will prioritize initial removal activities during late fall months and continue to evaluate the situation. When removing privet across large areas it may be more effective to consider phasing the area in sections. When prioritizing phasing, it is more important to try to address mature plants or re-growth plants that have started flowering/producing berries to reduce future distribution. B. Equipment. 1) Small equipment may be used to remove privet when environmental conditions permit the use. When conditions cannot be met,privet shrubs will be removed by hand. Conditions that may inhibit the use of small equipment include: a) Any stand of trees over 6"DBH and the equipment could negatively impact beneficial tree canopy. b) Areas where native vegetation dominates and few privet have invaded the space. c) Areas with major topographic changes,making safe equipment mobility difficult. d) The equipment may not be operated within two feet of the trunk of a tree 6"or greater DBH. Privet branches located within the 2-foot boundary must be hand-cut. 2) Small equipment may include a skid steer with a mulcher. Other parameters include: 4 23 SOP Owner Environmental Services and Sustainability and Parks and Recreation Standard Operating Procedure for Ligustrum Revision# Initial species (Privet) Removal Implementation Date November 11,2022 DENTON and Habitat Restoration on PARD Property Last Reviewed/Update Date November 1,2022 Approval a) The skid steer must have tracks. b) A drum mulcher is preferred. c) Mats are required when operating in wetland areas. 3) Chaining may be appropriate when the area is greater than 40 acres and tree density(6" or greater DBH)is less than 10%of the area. C. Privet disposal from initial removal. Larger material resulting from the activity will be managed to allow restoration to occur. Depending on resulting volume,the material could be shredded to reduce volume or collected to transport to a compost facility. D. Herbicide use. Whether mechanically cut or hand-cut,all privet cut stumps have a high probability of recovery and must be treated to reduce re-growth. 1) An herbicide listed in the IPM will be selected for targeted cut stump treatment and seedling treatment. All cut stump treatment and seedling treatment activities will follow best-practices as defined by the herbicide manufacturer. 2) To be effective cut-stump treatment must be performed a) within 30 seconds of the original cut, or b) within 30 seconds of a new cut made after the original removal activity. E. Seedling removal. Seedlings should be expected and seeding removal will occur within one year of the initial privet removal activity. 1) Hand pulling will be prioritized,when feasible. 2) When hand pulling is not feasible, an herbicide listed in the IPM will be applied with a hand wand by a trained applicator. Precautions will be taken to target the privet seedling and avoid over-spraying. F. Volunteer activities. When small equipment use is not available,volunteers may be employed to hand-cut privet stems. Volunteers will be provided training to identify privet and common environmental hazards,provided safety training, and supervised by staff who meet prerequisites listed in Section 5. G. Goats and other alternative privet reduction and removal tools. 1) Goats do not remove the plant but are useful for reducing the volume of privet. Goats may support hand-removal activities and can be deployed as a pre-removal measure. 2) Other privet reduction and removal tools and procedures may be evaluated for efficacy, cost-effectiveness and results in improved privet reduction or removal and least impacts to the natural environment. 9. Emergency Activity Procedures Emergency situations may not permit for all activity-initiation information gathering. In these situations, the departments will document as much information as possible before, during and after the privet removal activity. In these situations, 5 22 SOP Owner Environmental Services and Sustainability and Parks and Recreation Standard Operating Procedure for Ligustrum Revision# Initial species (Privet) Removal Implementation Date November 11,2022 DENTON and Habitat Restoration on PARD Property Last Reviewed/Update Date November 1,2022 Approval A. Privet removal activity should be performed by personnel who meet the prerequisites listed above. B. PARD must inform ESS of the emergency privet removal activity within three business days of the activity and prepare as much of the information listed Section 6 as possible. C. Post-privet removal during emergency situations must be followed with restoration activity. ESS will follow up after the emergency removal activity with a site inspection. A restoration activity plan will be prepared following the restoration plan procedures listed below. 10. Small Area Activity Procedures Small,planned activities, as defined in the Applicability section above,will follow a standard removal and restoration plan. A. Activity-initiation information will be gathered following Section 3. B. A public informational plan will be prepared and executed following Section 7. C. PARD will give ESS notice of the privet removal activity no later than 3 business days prior to commencing. D. Privet may be removed using small equipment following equipment removal procedures provided in Section 8. E. ESS will inspect the area within 3 business days upon completion of the privet removal activity. 11. Site-Specific Privet Removal Plans Site-specific privet removal plans will be developed for sites that do not meet the criteria of a small area or an emergency activity. The site-specific removal plan will facilitate least impacts to ESAs, address other environmental or topographical constraints,or other concerns.A site-specific privet removal plan may include: • A comprehensive list of privet removal procedures to be deployed.Detailed additions or deviations from the procedures outlined in Section 8 that facilitate least impacts may be added to the site-specific plan. • A map identifying the location where small equipment removal procedures and where hand removal procedures will be deployed. • Timing of privet removal for most effective removal and reduced wildlife impacts, such as migratory bird nesting or rookeries. 12. Post-Initial Removal Procedures and Restoration Plans A. Because seedlings are expected to emerge, seedling eradication will be scheduled no later than 1 year after the initial post-removal activity. PARD will notify ESS at least 3 business 6 25 SOP Owner Environmental Services and Sustainability and Parks and Recreation Standard Operating Procedure for Ligustrum Revision# Initial species (Privet) Removal Implementation Date November 11,2022 DENTON and Habitat Restoration on PARD Property Last Reviewed/Update Date November 1,2022 Approval days prior to seedling eradication. ESS will inspect the site and document seedling densities prior to seedling eradication activities. PARD will not commence seedling eradication until the received confirmation from ESS the seedling density review is complete. ESS will then re-inspect the site one month after seedling eradication activities to evaluate the success of the activity. B. When warranted, a temporary ground cover will be installed post-initial removal. Circumstances that may warrant temporary ground cover include are large topographical changes that may lead to erosion and soil loss or public concerns. Appropriate temporary ground cover includes green sprangletop, Canadian wild rye, cereal rye,winter wheat, oats, or side oats grama. C. Final restoration plans should start after seedling eradication activities. Depending on the seedling eradication schedule, final restoration may be one to two years after the initial privet removal activity. Public education and continued education will be necessary for clarity. D. Except for emergency activity, final restoration revegetation plantings will be selected prior to commencing privet removal activity. E. Final restoration plant selection should include a variety of plants to encourage a healthy re- establishment of natural conditions and establish park conditions appropriate for the park use. 1) Native plants will be prioritized in natural areas. 2) Native grasses and forbs appropriate for the environmental conditions they will be placed should be selected to establish a ground cover. 3) Shrubs and vines may be interspersed within the space to encourage reestablishment of the habitat and provide varied competition to reduce future privet re-establishment. 4) ESS will perform an annual inspection of the final restoration plantings for three years from the date of final restoration planting. Inspections will result in a summary of site conditions,planting conditions, and suggestions for follow-up activities as needed. 5) Final restoration will be attained when: a) privet in the area has been reduced by 80%, b) there is 70% survival rate of final restoration plantings, and c) 70%uniform perennial vegetative cover. 7 26 Attachment A Checklist for PARD Privet Removal Initial Investigation Address or property ID: Select one: ❑ Planned Activity. Complete checklist. ❑ Emergency Activity. Provide as much information as possible. Site Size: ❑ Less than 1 acre ❑ Greater than 1 acre Map showing: ❑Park boundary ❑ outline of privet removal activity ❑potential ESAs that may be onsite ❑ location of important site features Wide-angle photos from: ❑North ❑ South ❑East ❑West Photos of Site Features: ❑ESA ❑Evidence of Wildlife ❑ Streams ❑ Other important features List site specific concerns/complaints. Tree species and density. Provide a list of known tree species to the best of your knowledge and provide a general description of tree density(only trees greater than 6"DBH). 25 CITY OF DENTON COMMUNITY INPUT NEEDED 2023-2027 CONSOLIDATED PLANNING PROCESS THE CITY OF DENTON IS SEEKING FEEDBACK FOR THE 2023-2027 CONSOLIDATED PLAN. PROVIDE YOUR INPUT ON THE PRIORITIES, STRATEGIES AND ACTIONS THE CITY WILL UNDERTAKE TO ADDRESS HOUSING AND COMMUNITY DEVELOPMENT OVER THE NEXT FIVE YEARS. ATTEND A PUBLIC HEARING THURSDAY, JANUARY 12, 2023, AT 6 P.M. MLK REC CENTER, 1300 WILSON ST. N TRADUCTORES DE ESPANOL ESTARAN DISPONIBLE COMPLETE THE ONLINE SURVEY COMPLETE THE 2023/27 CONSOLIDATED PLAN STRATEGY SURVEY BY FEBRUARY 9: WWW.CITYOFDENTON.COM/COMMUNITYSERVICES. IMF- ""m Owl Date: January 6,2023 Report No. 2023-001 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Briercliff Park Master Plan BACKGROUND: The City of Denton Parks and Recreation Department owns a 9.62-acre developed parcel named Briercliff Park, located at 3200 State School Road, Denton, TX 76201. On May 17, 2022, City Council approved hiring John R McAdams Inc. for professional design services for the Briercliff Park Master Plan. (Ordinance 22-986) The master plan project process consists of public engagement, needs assessment, conceptual designs, construction documents, and estimated probable cost for the development. The life cycle for a park master plan consists of the stages below. The project is currently in stage five: 1. Hire Consulting Firm 2. Assessment& Rendering Creation 3. Community Engagement&Workshop Meetings 4. Board& Commissions Engagement 5. Final Adoption of Master Plan 6. Construction Document Creation 7. If applicable, Grant Writing/Application 8. Funding Allocation 9. Procurement Process/Construction 10. Grand Opening The initial scope of the master plan project considered including items such as, but not limited to, an expansion of the existing trail, splash pad, restroom facility, parking lot, and typical park amenities. Over the last eight months, staff conducted steps 2-4 of the master plan life cycle to identify the recommended scope of the project for a final plan. DISCUSSION: From June to August 2022,McAdams Co. and Parks and Recreation staff held a series of meetings and conducted a site analysis of the existing park. Through this process, McAdams produced an initial conceptual rendering that would be used for community feedback. In addition, the Development Services Review team assessed the initial conceptual plan and provided initial input to McAdams Co. Engagement Process On September 1, 2022, the Parks and Recreation Department (PARD) started the community engagement phase by conducting a virtual community input meeting to seek feedback on the conceptual renderings. As part of the community engagement process, staff attended numerous events highlighted in Chart A below where they met with and received input from the public. These 19 Date: January 6,2023 Report No. 2023-001 events were beneficial in achieving the final conceptual plan. The feedback from the public consisted of the following amenities to be considered: • Tennis Court • Skate Park/Spot • Shift the basketball court N/S to avoid sunset on the east& add another court • More trees and plants • More picnic tables, shade, and seating • Sand Volleyball court • Exercise amenities throughout the trail or dedicated area • Public Art In addition, the City has an online engagement platform, Discuss Denton. This project has a dedicated page featured in Discuss Denton that also provided an opportunity to solicit feedback and engage additional residents. The impressions from the website are highlighted in Chart A: Chart A: Public Engagement Recap Date Event Location Estimated Attendance 9/l/2022 Virtual Input Meeting Zoom 5 9/29/2022 PARKing Day Downtown Square 250 9/29/2022 National Night Out Wolff s Park 500 10/3/2022 1 st Park Board Presentation Civic Center 10/4/2022 National Night Out Joe Skiles Park 250 10/5/2022 Denton 360 North Branch Library 18 10/5/2022 Twilight Tunes Wolff s Park 125 10/7/2022 Arts & Jazz Festival Quakertown Park 800 10/8/2022 Arts & Jazz Festival Quakertown Park 2500 10/9/2022 Arts & Jazz Festival Quakertown Park 1500 10/15/2022 Dia de Los Muertos MLK Rec Center 25 10/20/2022 Twilight Tunes Wolff s Park 100 11/17/2022 State of the City Embassy Suites 25 ESTIMATED TOTALS 6,093 Discuss We site Visits Subscription Comments Denton.com (Following Project) /Posts Engagement 134 46 12 Lastly, the project's initial scope called for adding a splash pad. The consultants prepared a storyboard that allowed community members to vote for their favorite splash pad amenities to be featured on-site. Staff received 419 votes through multiple events. Chart B highlights the final voting results. 20 Date: January 6,2023 Report No. 2023-001 Chart B: S lash ad Voting Results Small Voting % Medium Voting % Large Voting Features Features Features % Half Splash 42% Water Rings 55% Under 34% Umbrella Twinkle 25% Water Way 21% Shimmer 27% Twist Sheet Triple Bit 24% Water Rail 16% Splash Tower 24% Split Pea 9% Sun Shower 8% Weeping 16% Water Based on all the findings, McAdams Co. and staff created a final conceptual plan that will feature the following improvements,provided in the attachment titled"Final Conceptual Plan." • Restroom/Maintenance/Storage Facility • Loop Trail • New Splashpad • Canopy shade over playground& splash pad • Additional trees and landscaping • Replacement of old playground structure • Skate Spot • Additional parking space Cost Summary The John R. McAdams Co. contract is funded by Parkland Dedication and Development fees for $85,150.00. Staff anticipates applying to Texas Parks and Wildlife on August 1, 2023, for a competitive matching grant that could potentially assist in constructing the park improvements. Next Steps: If Council approves the final plan, the consultant will finalize the construction documents in preparation to submit/receive approval from the Denton Development Review team to receive "Shovel Ready" set of documents. Staff anticipates this process to be completed by July 2023. This will allow staff time to apply to Texas Parks and Wildlife for the Local Park Grant Competitive Program, which provides the opportunity to receive a matching grant for the funding of park projects. The application is due August 1, 2023. CONCLUSION: Please provide input to the City Manager's Office on this master plan by 5 p.m. on January 13, 2023. Staff will include Council input in a future meeting requesting approval and adoption of the Briercliff Park Master Plan. 21 Date: January 6,2023 Report No. 2023-001 ATTACHMENTS: 1. Presentation(Draft) 2. Initial Conceptual Master Plan 3. Final Conceptual Master Plan 4. Public Engagement Report STAFF CONTACT: Chris Escoto Park Planner Chris.escoto kcityofdenton.com (940) 349-8232 REQUESTOR: Staff Initiated PARTICIPATING DEPARTMENTS: Parks and Recreation STAFF TIME TO COMPLETE REPORT: Parks and Recreation Department 2 hours 22 IO TY - F � F ..'?.tSs�,�.'�. DENTON v i- Briercliff Park - Master Plan N - t Parks, Recreation, and Beautification Board d . t, , y�� Iry `��' �r: , Parks and Recreation .. January 9, 2023 1 - 01/09/23 PRB22-089 Project Backgroundt AO Ow Location: 3200 State School Rd. Denton 76209 • . . Consultant: The John McAdams Company !. Project Kickoff: June 2022 Il 1 4 Initial Project Scope of Work: p •• .-. l f • Extension of trail & parking lot + - • Restroom • Accessible sprayground • Playground replacement & shade •` `�`'� - ' • Enhanced landscaping ' • Additional considerations based on public engagement 4�!�' Creation of construction documents OF DENTON 24 01/09/23 PRB22-089 Master Plan Process 1 . Hire consulting firm 6. Construction Document Creation 2. Assessment & Rendering Creation 7. If applicable, Grant 3. Community Engagement En a ement & Writing/Application Workshop Meetings 8. Funding Allocation 4. Board & Commissions 9. Procurement Process/Construction Engagement 10. Grand Opening p 9 5. Final Adoption of Master Plan 40" DENTON 01/09/23 25 PRB22-089 Site Overview • Existing Playground - - � ter♦ t Residential ,9 • Basketball Court Bright - - LI • Soccer Field - Electric Me[eT' O - - Existing Tree Buffer - 0° O ° ° ° �� Erosion Q ® E Soccer Field O 0� ° _ • Pavilion Q r Stormwater Inlet 0 bo is table Fe ce O" O - 3> Picnic[able Erosion n Q 0 Open Space O 0 f''�LA • Tra i I .27 miles _ ��k a ° 0 . Softball Field �ID P B-ball Court ) ( ) .`Vd Open Space f�= O BenchO ` r Soccer Field 7ln 0 0 0 0 Pavilion - - 0 0 _ r1 O O O � Stables � � + i--`� • Parking Lot ~...._ 0 0 0 0 0 Playground \"���O 0 - �� `� � 0 0 0 water Fountain Bench 0 CL � ti 0 U L O 0o - ® O-r- OO Tree Education p 0• - 0AL Bench 0 Sign • Park furnishings (benches, tables, water Notes = `,� 00C)� o �- o 0 0 oHE fountain) LghI., e om Erosion p sr n' — Q ` L 1 C y Q Non-Serviced h1asonry Wall - �- -_'�� Bus Stop 0 UtUrtle}'j Park is Empty by Tree Legend OPen S - - mj�Ordin Stop ID 770407 10:30 AM Common Name: Botamcai tiame. 'E.4 ice "�7_`f�7_ CTA Conne Post Oak(PO) Quercus stellata .$t Noise: Pond Cypress(PC) Taxodium ascendens Decibles average 58 with a high of 70 Chinese Pistache(CP) Pistacia chinensis .- Lacebark Elm ICE) Ulmus parvifolia Blackjack Oak(BA Quercus marilandica Summer Winds Primarily out of SW Cedar Elm(CE) Ulmus crassifolia Southern Magnolia(SM) Magnolia grandiflora --- _ Winter Winds primarily out of NW Sugar Berry(SB) Celtis laevigata Sw. if Sunrise 6:44AM '� ....`• Noon -0 CITY OF DENTON 01/09/23 26 PRB22-089 Ai . ", Pro posed Conceptual Plan During Public , Engagemenv ' ...- I . tIT V .. 1 . Accessible Sprayground 2 . Restroom Facility 1 3 . Trail Extensiona& .� .F;4 . New Playground w/shade ©� ..- Public Engagement - Part 1 419 votes _ ." r Small Features Half Splash Triple Bit Twinkle Twist Split Pea } HAI PEs RPEBR „K� � SPLRP� Voting % 42% 24% 25% 9% 0 0 0 0 r- Medium Water Sun Water Rail Water Way - Features Rings Shower r':?IMP FIr:GS WATER RAIL 'NATER WAY SUN SHOWER O O O O Voting % 55% 16% 21% 8% TIT LARGE (32-250 GPM) �_ — _ _ T Large Shimmer Under Weeping SHw1 RSHEEr UNDERUUMBRELLA SPLASHHTTOWER WEEPINGG WA•EF Splash .Prehmi S plas h Tower Features Sheet Umbrella Water ReaJsiqThnuenpmmah - finaldesign. •Splaslq+aJ amrnbia arc Eeamred f r represenuTinn nE �► Voting "al`A°d`°`p°hR``°p 27% 34% 24% 16% •Image repreums s�arioue Eeazmes.nor su�u Be induded m final design. QfY OF DENTON 01/09/23 28 PRB22-089 Public Engagement — Part 2 r WM" Public Engagement - Su _ In-Person Statistics Date Event location Estimated Total Public Events: 13 Attendance June-July 2022 Field Assessments with Staff On-Site Field Assessment 4 staff& 3 Estimated Total Consultant Attendance: 6,150 Sep. 1, 2022 Virtual Community Meeting Zoom 5 Online Statistics Sep. 29, 2022 PARKing Day Downtown Square 250 Website Visits: 134 Sep. 29, 2022 National Night Out Event Industrial St./Wolff's Park 500 Oct. 3, 2022 Parks, Recreation, and Beautification Board Meeting Civic Center Subscriptions (Follow Oct. 4, 2022 National Night Out Event Joe Skiles Park 250 Project): 46 Oct. 5, 2022 Twilight Tunes Wolff's Park 125 Comments/Posts: 12 Oct. 5, 2022 Denton 360 North Branch Library 18 Oct. 7-9, 2022 (3 days) Denton Arts &Jazz Festival Civic Center Park 4,800 :. . Oct. 15, 2022 Dia De Los Muertos MLK Jr. Recreation Center 25 t , Oct. 20, 2022 Twilight Tunes Wolff's Park 100 Nov. 17, 2022 State of the City Embassy Suites 25 g June-December 2022 Discuss Denton.com Engagement 29 Online 01/09/23 PRB22-089 Engagement Feedback- The feedback from the community consisted of the following amenities to �� be considered : • Tennis Court C • Skate Park/Spot • Shift the basketball court to avoid sunset on the east & add another ,� $court .. b • More trees and plants ! • More picnic tables, shade, and seating - • Sand Volleyball court • Exercise amenities throughout the trail or dedicated area • Public ArtN! ,., 0.; "1 Aelll ' i . I DENTON 01/09/23 30 PRB22-089 Briercliff Park i Master Plan - Brighton Dr. Trail Rest Area's (Bench seats with Garbage Cans) 1/2 Mile Trail • - ' Skate Spot . . (Future Phase) —� Enhanced Tree Cano" .✓ Splashpad-1,988 Sq.Ft Canvas Shade Existing Soccer Existing Basketball Court Structure Field Native Stone Seating Restro rn/Building Mehanical ;. Increased Parking Area / ~ I� 1/4 Mile Trait • a Next Steps • If final plan is approved today, will seek Council approval late-January. • If final plan is approved by Council, McAdams will complete 100% Construction Documents. • Submit/receive approval from the Denton Development Review team to receive "Shovel Ready" set of documents. • Staff anticipates applying to Texas Parks and Wildlife on August 1, 2023, for the potential of receiving a competitive matching grant to assist in constructing the park improvements. 41.1, DENTON 01/09/23 32 PRB22-089 OF yol.11- DENTON 01/09/23 33 PRB22-089 ME owl ?_ , �. Al, 41 ., 4w I k. r • s #, t Z � � s f• ti .� ■ Brighton Dr. - _ ♦O 1 1 � 1 1 1 � i i 1 1 ♦♦♦ • o Uni corn fake e!v � a. • 1 E CITY OF 2 MCADAMS UNITE, GR W, MASTER PLAN rPLA BRIERCLIFF PARK Denton Parks and Rec join us on Zoom Thursday, September 1 at 6 p.m. *zoom are r I 1 _ R PROPOSED MASTER PLAN REVEAL AM& City staff from the Parks and Recreation Department will host the virtual meeting to provide residents an opportunity to review proposed conceptual designs and provide feedback on planned renovations such as expansion of parking, landscaping, sprayground, and typical park amenities. Please join us to help shape the future of our Parks! For details on how to participate and register for the virtual community meeting, visit www.cityofdenton.com/virtualcommunitymeeting. m IE ■0211111S�IMEN AI �L .+ F, 0' 36 ■ ■ 8/8/2022 • ADA/EOE/ADEA • TDD (800) 735-2989 • www.cityofdenton.com i 4 '� ,� ,�' ;& 'fir� i i ✓■�-'� � t � Ate:• hy.k t�'tT' a �i, Jim Irr I I I I rF17,if'" + r i �' ► II�I� IIII'IIIII �;� 1 a" h • _ 'h. ,2y� ' Ian :i 1 _ � f t,�9 ! 'J __ +IIA/na, ' A 1 , � - ;ys' h- a} 40 9-16-a1 8AR¢'-y-L)..y ' q-xa xx ♦ � ; 0 0 so Roo •�� • �• • �j • :.,,:. • IG x, -� 0 • • • • - •• `•�7 • ,. 9 3 a • • • 11 V • 9 _ • •• • • �o•• •• • • • i1 • • !• 1600 • •. • LARGE : • yy,.i • • LARGE • I . :• • ��•• • ; • • • • • St t io-4 as Na�a,wl`�9ti>t oaf R l _ AL ' • — . -- r g` ,�*may !`! a• i yMEDIUM 0 o C ~7 ! l &'::) I�Yer li• n� e • "n� !!1$ ! �\ yy ee., n. • 3 _ Y • 0 9- �c f IU CnIUM 0 +0 ! LARGE * „ ..`* ? •• s ,•! {• • • • ! ! s 0 0 T 0 • •• • • • �prks'`Szz 10A4 ofS h4 rill a. •� ` • • _ ! ♦ M a �, ••*',*• •*� •" r•+++ + �':-•!, aj f'AEUIUr 1 b� * + ++ a * �' * ry* • ao.r"©. � •r! !!N !ib� +" It • i * y } k R # 41 MEDIUM" !!r r ! `* •" r .+ •! ��EG ! *� LARGE •� a* } yra* #s4140 -T Y LARGE, ! l::Rll:n�_`li. r h .- 38 , SMALL # (3-5 GPM) (2, 5" 3, 8 HALF SPLASH TRIPLE BIT TWINKLE TWIST - SPLII PEA O O O O MEDIUM (25-50 GPM) (4, 3„ _ 8, 4„) - - WATER RINGS WATER RAIL WATER WAY SUN SHOWER O O O LARGE (32-250 GPM) t � - SHIMMER SHEET UNDER UMBRELLA SPLASH TOWER WEEPING WATER O O O Exercise: Review the following 3D Renderogs to make choices on desired amenities through the following survey, https://forms.off ice.com/r/Qmn62DD6ia Preliminary Conceptual Rendering. This is not the final design. Splashpad amenities are featured for representation of scale and for public input. r' • �' ti y Image represents various features, not all will be included in final design. -• :- 11 O • �y � �' I•lS K _� 1 -4 w J 40 Preliminary Conceptual Rendering. This is not the final design. Splashpad amenities are featured for representation of scale and for public input. Image represents various features, not all will be included in final design. r,- rN A- - 41 1� Preliminary Conceptual Rendering. This is not the final design. Splashpad amenities are featured for representation of scale and for public input. Image represents various features, not all will be included in final design. -221 '' - '. .. - o I 42 M 1 M( A ! ).1i\1� • F r� Preliminary Conceptual Rendering. This is not the final design. Splashpad amenities are featured for representation of scale and for public input. s bk vv Image • all be • design. c , ... �• µ,Kati. .. A � �- •,• L`' • ..�• _ , w Preliminary Conceptual Rendering. This is not the final design. Splashpad amenities are featured for representation of scale and for public input. Image represents various features, not all will be included in final design. L� I 1 h.�f 'J MCADAtvis Briercliff Park Master Plan-Public Engagement Total Events Total Responses Small Total Votes Vote% Medium Total Votes Vote% Large Total Votes Vote% Attended (3-5 GPM) (25-50 GPM( (21-250 GPM( 8 423 Half Splash 171 42% Water Rings 227 55% Shimmer Sheet 119 27% Triple Bit 99 24% Water Rail 67 16% Under Umbrella 148 33% Twinkle Twist 99 24% Water Way 85 21% Splash Tower 106 24% Split Pea 36 9% Sun Shower 32 8% 1 Weeping Water 1 69 1 16% TOTALS 405 TOTALS 411 TOTALS 442 Total Results(S) Results(S)Triple Results(S) Results(S) Results(M) Results(M) Results(M) Results(M) Results(L) Results(L) Results(L) Results(L) Event# Date Event Location Est.Attendance Responses Capture Rate Half Splash Bit Twinkle Twist Split Pea Water Rings Water Rail Water Way Sun Shower Shimmer Sheet Under Umbrella Splash Tower Weeping Water 1 9/29/2022 PARKing Day Downtown Square 250 32 13% 10 13 3 1 23 3 6 1 6 14 13 2 2 9/29/2022 National Night Out Wolff's Park 500 57 11% 19 14 21 3 28 10 11 3 20 22 11 9 3 10/3/2022 Park Board Civic Center 4 4 100% 4 10/4/2022 National Night Out Joe Skiles Park 250 29 12% 15 8 5 1 18 3 6 4 3 8 9 8 5 10/5/2022 Denton 360 North Branch Library 18 9 50% 4 3 2 0 8 1 0 0 4 4 1 0 6 30/5/2022 Twilight Tunes Wolff's Park 125 26 21% 9 7 4 7 11 6 5 2 8 5 7 7 7 30/7/2022 Arts&Jazz Festival Quakertown Park 800 26 3% 18 4 5 0 15 7 4 1 8 7 6 3 65 8 10/8/2022 Arts&Jazz Festival Quakertown Park 2500 161 6% 57 40 41 16 77 26 37 18 48 49 46 29 460 9 10/9/2022 Arts&Jazz Festival Quakertown Park 1500 70 5% 35 7 17 8 43 6 15 3 20 38 10 8 152 10 10/15/2022 Dia de los Muertos MLK Rec Center 25 9 36% 4 3 1 0 4 5 1 0 2 1 3 3 11 10/20/2022 Twilight Tunes Wolff's Park 100 0 0% 12 11/17/2022 State of the City Embassy Suites 25 0 0% TOTALS 6097 423 21% 171 99 99 36 1 227 67 85 32 119 148 106 69 %s Date: January 6,2023 Report No. 2023-002 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Pecan Creek Regional Trail Master Plan BACKGROUND: City Council adopted the Parks, Recreation, and Trails System Master Plan (PRTSMP) on March 1, 2022. The PRTSMP identifies trails as one of the community's main priorities and mentions a future trail along the Pecan Creek Corridor. Hence, on May 17, 2022, City Council approved a professional services agreement with Halff Associates, Inc., for professional design services for the Pecan Creek Regional Trail Master Plan. The City of Denton owns a significant amount of land within the Pecan Creek corridor. The proposed path will go through both private and City land. The regional trail length is estimated to be between seven to ten miles long. The trail's starting point is from the DCTA Rail Trail/Fred Moore Park, with the endpoint providing a connection towards Lewisville Lake. The life cycle for a park master plan consists of the stages below. The project is currently in stage five: 1. Hire Consulting Firm 2. Assessment&Rendering Creation 3. Community Engagement&Workshop Meetings 4. Board& Commissions Engagement 5. Final Adoption of Master Plan 6. Construction Document Creation 7. If applicable, Grant Writing/Application 8. Funding Allocation 9. Procurement Process/Construction 10. Grand Opening The contract scope entails creating a 30% schematic design to provide the primary alignment/blueprint of the trail. Over the last eight months, staff conducted steps two through four of the master plan life cycle to identify the recommended scope of the project for a final plan. DISCUSSION: From June to August 2022, Halff Associates, Inc. and Parks and Recreation staff held numerous meetings and on-site visits in collaboration with City staff from the following departments: Environmental Services and Sustainability, Capital Projects/Engineering Department, and the Development Service Review Team (Planning, Engineering, Wastewater, Solid Waste, Fire, Transportation). Through this process, Halff understood the trail limits, hydrology, and surrounding ecological barriers that may exist. With this information, Halff provided an initial conceptual alignment graphic for community feedback. 46 Date: January 6,2023 Report No. 2023-002 Engagement Process On August 30, 2022, the Parks and Recreation Department (PARD) started the community engagement phase by conducting a virtual community input meeting to seek feedback on the conceptual alignment. As part of the community engagement process, staff attended numerous events highlighted in Chart A below. These events were beneficial in achieving the final conceptual plan. The feedback received was positive, and residents agreed with the proposed alignment. In addition, most of the comments received were more specific to details that will be accomplished in future public meetings as the trail design approaches the 100% design plans. Below are some of those comments: • Trail surfacing • Construction timeline • Connection to DCTA Rail Trail • Shade along trail • Park furnishings: Benches,water fountains,E-bike chargers, bicycle maintenance stations, and workout stations along the trail. Chart A: Public Engagement Recap Date Event Location Estimated Attendance 08/30/2022 Virtual Input Meeting Zoom 23 09/14/2022 Preserve at Pecan Creek HOA Preserve at Pecan Creek 6 Committee Clubhouse 09/29/2022 PARKing Day Downtown Square 250 09/29/2022 National Night Out Wolff Park 500 10/03/2022 15t Park Board Presentation Civic Center 10/04/2022 National Night Out Joe Skiles Park 250 10/05/2022 Denton 360 North Branch Library 18 10/05/2022 Twilight Tunes Wolff Park 125 10/07/2022 Arts &Jazz Festival Quakertown Park 800 10/08/2022 Arts & Jazz Festival Quakertown Park 2500 10/09/2022 Arts &Jazz Festival Quakertown Park 1500 10/15/2022 Dia de Los Muertos MLK Ree Center 25 10/20/2022 Twilight Tunes Wolff Park 100 11/17/2022 State of the City Embassy Suites 25 12/06/2022 ALH Lunch Discussion American Legion Hall Sr. 12 Center 12/08/2022 SED Community Meeting MLK Jr. Recreation Center 16 TOTAL EVENTS: 16 ESTIMATED TOTALS 6,150 Discuss Website Visits Subscription Comments Denton.com Following Project /Posts Engagement 236 91 4 47 Date: January 6,2023 Report No. 2023-002 Based on all the findings, Halff Associates and PARD staff identified a final alignment plan that will feature the following as depicted in Exhibit 3: • Seven to eight miles of the primary trail. • Minimum of ten-foot-wide concrete trail • Identified potential trailhead locations (Park&Walk/Park& Bike) • The trail plan is portrayed in segments (phases) for flexibility of implementation. Cost Summary Halff Associates Inc. contract is funded by Parkland Dedication and Development fees for the total amount of amount $145,000.00. Staff is looking at ways to reduce costs by making adjustments such as eliminating bridge crossings with at-grade crossings in certain sections. This will be looked at further as designs documents progress. The provided cost incorporates the installation of bridge crossings. PARD staff intends to submit grant applications through various organizations that offer grant funding for further design and construction of trails. Currently, $1,000,000 is allocated to this project from Park Dedication/Development and the American Rescue Plan Act (ARPA) funds. PARD staff anticipates using this funding to potentially receive a competitive matching grant for further design and construction of trails Halff provided additional estimated costs regarding anticipated design and annual maintenance costs. Next Steps: If Council approves the final plan,Halff Associates will finalize the 30%schematic plan. The 30% milestone will provide PARD with documents for grant funding consideration.PARD staff intends to submit grant applications through various organizations that offer grant funding for further design and construction of trails, such as: • North Central Texas Council of Governments (NCTCOG) • Texas Parks and Wildlife (TPWD) • Texas Department of Transportation(TXDOT). PARD staff anticipates submitting a preliminary application for a Transportation Alternative Grant through TXDOT in January 2023. If TXDOT authorizes approval of the initial application, the main application will be due in June 2023. Halff Associates will need three to four months to complete the 30% schematic plan, which meets the TXDOT grant deadline window. CONCLUSION: Please provide input to the City Manager's Office on this master plan by 5 p.m. on January 13 , 2023. Staff will utilize Council input in a future meeting requesting approval and adoption of the Pecan Creek Regional Trail Master Plan 48 Date: January 6,2023 Report No. 2023-002 ATTACHMENTS: 1. Public Input Presentation 2. Final Presentation (Draft) 3. Initial Conceptual Master Plan 4. Final Pecan Creek Trail Alignment 5. Public Engagement Report STAFF CONTACT: Chris Escoto Park Planner chri s.e scotogcityofdenton.com (940) 349-8232 REOUESTOR: Staff Initiated PARTICIPATING DEPARTMENTS: Parks and Recreation STAFF TIME TO COMPLETE REPORT: Parks and Recreation Department I hour 49 T DENrON •, Y PECANCREEKLMAR TRAILMASTERPLA PUBLIC INPUT NEETING 'fit '1�•51, F .r' V. ,dry 33' d n r5} �. ■■ HALFF AGENDA • PROJECT BACKGROUND • ENGAGEMENT • PROJECT TEAM • TRAIL DEFINITION • TRAIL ALIGNMENT Q / p • PARKS, RECREATION SYSTEM MASTER PLAN ADOPTED MARCH 2O22 . TRAIL IDENTIFIED WITHIN THE PLAN . • SCOPE OF PROJECT CONSISTS OF 30 % SCHEMATIC LEVEL ( PROJECT ALIGNMENT ) PROJECT ' INTENT OF PROJECT IS TO IDENTIFY THE TRAIL ALIGNMENT AND PURSUE THE REMAINING DESIGN & CONSTRUCTION THROUGH GRANT FUNDING . BACKGROUND • SEVERAL GRANT OPPORTUNITIES FEDERAL STATE , AND REGIONAL ( NPS, TPWD, NCTCOG , TXDOT) • THIS STAGE WILL MAINLY FOCUS ON ALIGNMENT AND TYPE OF EXPERIENCE FOR THE TRAIL . MINIMUM 10FT ( CONCRETE , NATURAL, BIKE / PED BRIDGES, BOARDWALKS, ETC . ) • LATER ALONG THE PROCESS WE WILL CONDUCT ADDITIONAL PUBLIC MEETINGS TO SEEK INPUT ON DESIRED AMENITIES, COMPONENTS OF pp TRAIL . ✓ PROJECT KICK-OFF WITH CITY STAFF/CONSULTANT JLJNE 2022 ON SITE TRAM,AS SES SMENTS WITH URBAN ✓ FORESTER, ENVRONN/ENM ENGINEERING STAFF, JLJNE - JULY2022 _ / HELD VIRTUAL CONNUNHYMEETING ON � r AUGUST 30, 2022 PRESENTATION TO TIC PRESERVE AT PECAN ✓ CREEK HONEOVVNERS' ASSOCIATION ON SEPTEMBER 14, 2022. PRESENTATION AND PROJECT INFORMATION POSTED TO VVWW.DISCUS SDENPON COM PARK PLANNING STAFF ATTENDING VARIOUS 'NO SPECIAL EVENTS IN SEPTENBER NOVENBER 53 PARKS AND RECREATION STAFF • GARY PACKAN , DIRECTOR OF PARKS & RECREATION FINCE ESPINOZA, ASSISTANT DIRECTOR OF PARK PLANNING & OPERATION • JOHN WHITMORE , PARK PLANNING MANAGER • CHRIS ESCOTO, PARK PLANNER PROJECT • HAYWOOD MORGAN , URBAN FORESTER ADDITIONAL CITY STAFF TEAM • NATHAN GEORGE , SR . PLANNER BICYCLE , PEDESTRIAN , ADA COORDINATOR • CHRISTI UPTON , ENVIRONMENTAL SERVICES & SUSTAINABILITY • DEVELOPMENT SERVICES REVIEW TEAM ( ENGINEERING , ELECTRICAL, FIRE , PLANNING , REAL ESTATE, SOLID WASTE, W / W ) CONSUL • HALFF ASSOCIATES INC, DAVID BUCHANAN , PROJECT MANAGER WHAT IS THE PECAN CREEK LINEAR TRAIL MASTER PLAN ? WHERE WE ARE GOING START UNDERSTAND ANALYZE LISTEN ALIGNMENT • PARKS, • PROJECT • NATURAL • CITIZEN STUDY RECREATION FRAMEWORK ENGAGEMENT • ALIGNMENT AND TRAILS • BUILT FINE TUNING MASTER PLAN • VISION AND • BOARD / GOALS • PROJECT SITE COUNCIL • IDENTIFYING ENGAGEMENT PROGRAM • ALIGNMENT REFINEMENT • EXPLORATION OF COST f PARKS, % RECREATION AND TRAILS MASTER 1 ILK - A WHERE HAVE WE VMAT NW HAVE LEARNED BEEN 1 . TRAILS WERE IDENTIFIED AS A PRIORITY IN OUR PUBLIC ENGAGEMENT MEETINGS FOR THE • DENTON PARKS, CITY 'S PARKS, RECREATION AND TRAILS MASTER RECREATION AND PLAN TRAILS MASTER PLAN 2 . GREENBELTS BECOME A FOCUS FOR LIMITED • PUBLIC ENGAGEMENT INTERRUPTED CONNECTIVITY PROCESS • IDENTIFYING 3 . PROMOTE CONNECTIVITY AND ACCESSIBILITY PRIORITIES FOR THE 4 . DESIGN FOR ALL USERS TO PROMOTE SAFETY, CITY EXPLORATION AND SOCIAL BENEFITS icy"t.t._ ;Y �'.�� �..�� 4 1- s .!1 � <'' .-�--. .,��•,� f f �.j' .�� -.. _ '�. � ,,. i5 v� r . -V6 `` '(� `,-np jy f} _-x•�".�"4 f 1 � N-�M_-- t �^�..ye%�L-��` •• J ` �����'[- �.+1�./L��6 f - ..t �'�l.x I _i �. ,7x+�. - 4� � � _ _!.ice -.� ?. ~ ` •` � f ' J�lf _ -,F- -r-.�.: :--� ��'r �i! •v:, ..LIB h-�':r 1 11 r a J UNDERSTAND t . � PROJECT FRAMEWORK - DOWNTOWN • PROJECT LIMITS DENTON .� . • CONSTRAINTS & - �! • OPPORTUNITIESlig ZL L. N �� " }�_ t_ ..; ,•, �_ .•-- ,e is •i r�j x. .T •�Y�1� f rj � �r _ i ;r}:• lam. L a'i k r DENTON CITY LIMITS , t.Y 4., ' .:i•' ' - ` _+M4 4 cep•. .. .+ 7 ]. . -mrr, _ T. &PAO CARL YOUNG E SR PARKK FUTURE iDEVELOPMENT O R; S E _,� IWOODROIA PAULIE c -�- �. !PARK -----;.--�--_ '' DCTA TRAIL `'�1 `" , '"' " " ' r titi RAIL TRAIL.. 1 0 � DENTON COUNTY COURTHOUSE N I MCKINNEY ST TOWNSEND i GREEN 1, \ PRESERVE AT PECA PROJECTPRO ] ECT FRAM EWORK • CREATE A SAFE , ACCESSIBLE 1 CONNECTION FROM DCTA RAIL TRAIL TO THE CITY 'S EASTERN LIMITS 2 REVEAL THE CORRIDORS NATURAL BEAUTY D E R S T A N D � PRESERVE EXISTING ECOLOGY VISION AND GOALS LIMITING ENVIRONMENTAL IMPACT 4 CONNECT THE COMMUNITY 60 R� L �� 4�i `•qLY. 4 -��Z•. r . {jf�� � re�ii� 's-�•� J '� r + T .' ;a'` � .f-. + � �`"S��t ;: �.. � t��A.ti_ �� 41 f 4 ,. •r — .. ,� • •lay 4'S p.0 �. • - C IN ...TTT��. - Y'^ _ ♦ > q?j� �; r v �S � •�' `�rl _ - i;sj� � , .�.�.�..a •+ - pv Fi�• _ r.� .. �- +1.rr. .}y��'\ fir: S� -, loop - I .. ... mtppl xr v UNDERSTAND , VISION AND GOALS - - AON& Ir N F ' •�� '��� .t3"' _ C.. �. �.�Yy-ram.` R s:• `t TRAIL ALIGNMENT 14.2 y. - ANALYZE • SITE ASSESSMENT • NATURAL SYSTEMS • BUILT SYSTEMS r R ;/f p''r a ,� i \ �'`,�fir' 1 �• ij on no AIM O HYDRAULICS o Y- XX,2, WE WANT THE TRAIL TO BE USABLE AS HIGH AS POSSIBLE ! ! ! ANALYZE • SITE ASSESSMENT • NATURAL SYSTEMS PRIVATE • BUILT SYSTEMS (ik P R O P E R T I E S PROPERTY OWNERSHIP p U B LI C WE WANT TO BE ON PUBLIC ( CITY P RO P E RT I E S OWNED ) PROPERTIES r' �1 i i HYDRAULICS ANALYZE 10 YEAR FLOODPLAIN• SITE ASSESSMENT 100 YEAR FLOODPLAIN ' • NATURAL SYSTEMS 1 i i PROPERTY OWNERSHIPS i INSTITUTIONAL X PRIVATE � -,I MUNICIPAL INFRASTRUCTURAL X RESIDENTIAL PUBLIC WORKS O -aftr trA. . PRAIRIE ' QG 40.- TRAIL ALIGN M E _RAIL TRAIL TO WOODROW WILS W ' + '.' 3 ui LEGEND _ 0 Q., _ N SSgrnent 1 {6,633 ft} `-_ -�� "now.�� < v � m 5egrnent 2 p,3aa n� -s; ii� < MORSE O Segment 4 ccc.z�sft� _ .i �. � ' '1'• � '� 5 + � � � }� �,,` _ — Segment 5cs-u,eRc � v � _• � s ` � w�01. 1���i�F ��.'i►, »= Option 2 i1E,44b ft� i � 't�„".;'� ��'1�• ; _ '�'� �� • ' • •••Option3�s,33'ffr i+ . 4ti ` _ -^�,.' _ •lrA�' .' ��� '` ._,1M, �����•.3 � �� ,*�.'�}'►�` • �.;, � ' - � , Planned Trails X ' � • �,�,��.�' ' � ;., : _ Funded Trails '` .;,,�` 440' Paddling Trails ;� FAIN"�i ► I. �.'.,V ,R�, Trail Status Unknown _`•„ r4 )] M.� { '� •�, }fir Private 9♦�� , ;�� .w;1� Municipal _ -. . _ _ _.}.: ,,,,,,,,,,,,,, �► ,� �,�, .- .:�. + Institutional "I 1 _ - Infrastructural : - • � _ � .�,-,,` _- ......... Public Par s .'as h�r -I] _10 aoo 900 — �1 Mlj. S ..', �.� .� ►.✓• 46.ok—• • i•,` f'-i 4qw, '.�r � �. U�' `►.,•�, 1. � ,.�� .- - r . i � f - `, i� � ''� �^ ►�' "ohs, - � �-�' i , or 1fi•�". •� _ �►._ �: �, ,�,, s... i ► ., a v:•� r ..': •�, � , •'. ! � ,•r—..=....., '-^►y,�! �!�!`y► • � I'•►r.• T. cIl1'4 '• �-'•^' -'^ •1ir ••�Y ' , �� '1�1+N •�1� t� v� � � + DUCHESS 1•�� "+ " ' • �♦ ' ► � F.` L�! t� srd �":�aRL.t•. .4, �t'� t A� •.-+v'� •�flt co Go SEGMENT A —WOODROW TOLOOP 288 N- O C , Y SH PAS LEGEND ; � 3 AD •-r.e.•-.. + ,. Segment 1 ,6,633 ft� — ' r ' tom'• �1 p, �o�r 5egrnent 2 p,eaaft� � - Segment 3 ca.zs't ni ����'.,••�-' �, - ,{ - � � ,,�.{ �� Se ment 4 c11.2'�si,i - ' - �`�--'"'- r '�' r� , -,� -'• �'��` . �• •- . •�' —� Segment 5�s.u,e m _ �_ _ . , ;• . 1, � l -, f .` ,� , �• »= Option 2 i1e,41b ft+ -- ' �,},:, � - . , ',. 'r s.�� e •` 1 i►. '•; '• �'■ Existing Trails r ��� - _ � �.",�..; � - , ,' � � `►.. � Planned Trails •_ ,.•; Funded Trails _ ���-� Paddling Trails - -, ''� Trail Status Unknown - � � s� Private ,,,..................... ,.,,,............•..,... - - , tom? '.f Institutional l � ,� � Infrastructural Unknown ti.. L-���� f:OR7M fee. z ` t LOOP 288 • . , LEGEND co - SSgrnent 1 i6,633 ft} a ya- • �' """ • "• ` = = rra^^ rr V 5egrnent 2 p,3aan� 0 r Oct Segment 3 ca.2s1 fti Z Segment 4 c>>.z�sft� J Segment 5�s_u,eR� MORSE PAULIE W = Option 2 i1E,44bft? ■■■Option 3�5,33'ffr "�� • jd•aA �1 Existing Trails . r' ,� � � •� Planned Trails A, ��j � •, �. Funded Trails �'' _ ,y , , .,• �+ t ,�� ��,• , Milo Paddling Trails � r t_ r�r� �� ( �:.if-- .,sr=i• Trail Status Unknown , '"'�. J -» ti- ,�, Private Institutional � - far •` - - , Infrastructural - ' Unknown :..:................:...... - Public 0 150 Sao BOG., -GO NaR7H fart 0 W 1 i A N A L Y Z E RISSOM SEGMENT D — PAULIE TO TRAIL ALIGN M ENT TOWNSEND GREEN i LEGEND � � SegrnEnt 1 r5,633ft} '�_ 5egrnent 2 p,3aa n� � `y� 1 Segment 3 ca.2s�fti --- _ . Segment 4 ccc.z�sft� - -� Segment 5 cs.u,eRc - = Option 2 i1E,44b ft� _ _ � - �■■Option ,- Existing Planned Trails - Funded Trails Paddling Trails Trail Status Unknown , Private ........................ Institutional � � � - Infrastructural _.........::::... _............. !l �..�-. Unknown :::.........................� _ ti.. Public Pars � - � t Y rn X to ' rn v ' rn PEDERSON CRK I TOWNSEND i GREEN TO PRESERVE AT LEGEND r r Segment 1 �6,a33 ft! z`� 5egrnent 2 p,aaa�t� Segment 4 N�.t�sft� awe omoo —� Segment 5 t5-n,ert� i = Option 2 i1e,41b m �■■Option 3�s,a3�ft� Existing Trails Planned Trails � �� � � � C,� Funded Trails I- Paddling Trails r +,` O 0� Trail Status Unknown Private .................. ................... �� Municipal ..� l .............. Oy Residential --�- � S Infrastructural �Y_ ��. Unknown ....................... Public Pars ��. PROJECT CONSTRAINTS UNDERSTANDING OPPORTUNITY • PROJECT ANALYSIS ROADMAP NATURAL • PROJECT BUILT FRAMEWORK L I S T E N ALIGNMENT • PROJECT SITE . • BOARD / COUNCIL ALTERNATIVES i� ENGAGEMENT • • CITIZEN ENGAGEMENT l(yxx LISTEN • BOARD / COUNCIL ENGAGEMENT • CITIZEN ENGAGEMENT ALTERNATE i ALIGNMENT i i 1 i A L I G N M E NT 1x.70 S T U D YALTERNATE FEASIBILITY x } ALIGNMENT COST PREFERRED SAFETY ALIGNMENT FINDING THE BALANCE 2 CCEPTANCE i • ALTERNATIVE ROUTING i ALTERNATE L - - - ALIGNMENT - - - - - J 3 H A N K FOR ADDITIONAL FEEDBACK, PAST PRESENTATIONS AND FUTURE COMMUNICATION PLEASE GO TO WWW. DISCUSSDENTON . COM CARL YOUNG \ FRED MOORE SR PARK PARK FUTURE 1 DEVELOPMENT 'WOODRO PAULIE DCTA TRAIL ~ � �tPARK M o li s e �- RAIL TRAIL,,, _ o i DENTON COUNTY t - COURTHOUSE +'-- - - - ( > MCKIN':'o NEY ST TOWNSEND i GREEN i PRESERVE AT PECA CITY OF / / z L S Pecan Creek Master Plan ( Draft) Zz r, ZZtr Parks and Recreation • y Project Background � Location: Pecan Creek (Starting point DCTA Rail Trail/Fred Moore Park heading east towards Lewisville Lake) Consultant: Halff & Associates City Staff: Parks and Recreation, Environmental Services, Engineering, and Development Services Review Team Project Kickoff: June 2022 Project Scope: Parks, Recreation, and Trails System Master Plan adopted March 2022. Pecan Creek Trail was identified within the plan. First trail project from plan. • 30% schematic level & project cost estimations. • This is the blueprint and will identify the trail alignment. • Intent of project is to identify the trail alignment and pursue the remaining Design & Construction through grant funding. (Federal, State, Regional Grants) DENTON - - 76 Master Plan Process 1 . Hire consulting firm 6. Construction Document Creation 2. Assessment & Rendering Creation 7. If applicable, Grant 3 . Community Engagement & Writing/Application Workshop Meetings 8. Funding Allocation 4. Board & Commissions 9. Procurement Process/Construction Engagement 10. Grand Opening 5. Final Adoption of Master Plan DENTON - Vision'ect ProGoals & 1. Trails were identified as a priority in our public engagement CHARACTER C O N N E C T I V I T Y meetings for the City's Parks, Recreation and Trails System Master Plan GOALS: Jklt • Create a Safe, accessible connection from DCTA Rail Trail to the City's • • ,�,, ,, eastern limits towards Lewisville Lake. • ' 2. Greenbelts & Easements become a focus for limited interrupted connectivity a GOALS: • Reveal the corridors natural beauty L� • Preserve existing ecology limiting environmental impact •:` 3. Promote connectivity and accessibility GOALS: • Design for all users to promote safety, exploration and social benefits • The main trail path will consist of a minimum of 10 ft. wide concrete trails with secondary access points such as granite, asphalt, etc. DENTON y Y « T E A M SAFETY ASSESSMENTb*24 `" � i 15 IL .�. '}fit,: 1 '�A y..•i-r, r _ .aR.i f-;,�p,{r fir- J. -An�'. 77 VV ,* K � 's Wit• t �y��.�C,L„;•-.�'�i�4 �^� s L1. � _-� �_ ♦ '�i � sY • • • CARL YOUNG Initial Alignment \ /FRED MOORE R PARK PARK -� FUTURE ' WOODROW DEVELOP c ULIE PARK _ - DC ��AIL y RAIL TRAH:-, so A K 5 DENTON COUNTY COURTHOUSE CKINNEYST ' TOWNSEND r- PRESERVE AT PECAN DENTON C■; HALFF 80 r. Public Engagement - Summary Date Even Location Estimated Attendance June-July 2022 Field Assessments with Urban Forester, Engineering On-Site Field Assessment 7 staff & 4 Staff Consultant f! R'. Aug. 30, 2022 Virtual Community Meeting Zoom 23 f► i4 J , . Sep. 14, 2022 Preserve at Pecan Creek HOA Preserve at Pecan Creek 6 Clubhouse Sep. 29, 2022 PARKing Day Downtown Square 250 r Sep. 29, 2022 National Night Out Event Industrial St./Wolff's Park 500 - Oct. 3, 2022 Parks, Recreation, and Beautification Board Meeting Civic Center Oct. 4, 2022 National Night Out Event Joe Skiles Park 250 In-Person Statistics Total Public Events: 16 Oct. 5, 2022 Twilight Tunes Wolff's Park 125 Oct. 5, 2022 Denton 360 North Branch Library 18 Estimated Total Oct. 7-9, 2022 (3 days) Denton Arts & Jazz Festival Civic Center Park 4,800 Attendance: 6,150 Oct. 15, 2022 Dia De Los Muertos MLK Jr. Recreation Center 25 Online Statistics Oct. 20, 2022 Twilight Tunes Wolff's Park 100 Website Visits: 236 Nov. 17, 2022 State of the City Embassy Suites 25 Subscriptions (Follow Dec. 6, 2022 ALH Community Lunch ALH Senior Center 12 Project): 91 Dec. 8, 2022 SED City Community Meeting $MLK Jr. Recreation Center 16 June-December 2022 Discuss Denton.com Engagement Online Comments/Posts: 4 Engagement Feedback • Overall, comments about the alignment were positive. • • Most comments are specific to the timeline and related to the amenities residents want to see featured . • Unfortunately, these specifics aren't necessarily known yet, but will be identified in the future plans for this project. (I. E) • Construction timelines • Park furnishing/amenities along trail Jb v DENTON - 82 Final Alignment C-\Ri lay -JFI MORSE STf t MORSE ST _ Z S MKS OR', S,T h O / ED o LEGEND Segment 1 usAnl 100 Year Floodplain .`/ Segment 2pmdR) Creek Centerline TREATMENT PLANTRD —Segment 31s2s1 iu Roads Segment 4 plaTsal Easements SPENCER RD Segment 5(5016Ip Oil and Gas Lines Option 211sIMshl Transmission Lines --•Option 3 ts737Ui -- Denton City Limits ey Existing Trails £ Trailheads Planned Trails Funded Trails Op Paddling Trails Trail Status Unknown .J 1,1 PECAN CREEK TRAIL ::: . -— — was HALFF to N FON : aF DENTON C■; HALFF 83 Estimated Costs • Overall Trail Cost (2022): $18,816,752.50 • Anticipated Annual Maintenance • Segments give the City the flexibility for a phased approach. Cost: $109,712.38 • Phase 1A: $2,822,105.00 • Further Design Cost: (Shovel • *Alternative- Phase 113: $2,240,485.00 (At Grade Crossings) • Phase 2: $2,240485.00 Ready) : $2,840,248. 13 • Phase 3: $4,445,870.00 • Phase 4: $4,679,155.00 • Phase 5A (Townsend Green): $885,235.00 • *USACE Approval- Phase 5B (Preserve at Pecan Creek Crossing) 2,740,530.00 DENTON 84 Next Steps • If approved, Halff Associates will finalize the 30% schematic plan. • The 30% milestone will provide PARD with documents for grant funding consideration. • Halff Associates anticipates submitting a preliminary application for a Transportation Alternative Grant through TXDOT in January 2023. If TXDOT authorizes approval of the initial application, the main application will be due in June 2023. • Halff Associates will need three to four months to complete the 30% schematic plan, which meets the TXDOT grant deadline window. DENTON - 85 Thank you '. DENTON c/) 288 I OOOA � MILLS RD F 4\7 � 377 �kT g�ti E HICKORY ST I R c TRA11- n n • p I F- W o F- m O LU Z ' \ � I U E PRAIRIE T OJ 2 �P I ; Z co • fnI IrWILSON STO 4 I H _Z Y co:3 d \ \ I w o \ I cn ORSE ST w OAKS DR LEWISVILLE w R<Fy ® I �ti �'L,� ❑cn I �< LAKE I TREATMENT PLq�� � SPENCER RD �TRD_ I O I O I I 'A I �' 13 cn J Q a c0� I ONO' W V C•R O L BISHOP PINERD r - - 0 N v p VILLAGES OF CARMEL PROPERTY TRAIL \ � J TEASLEY TRAIL 2 - - - - - - - NICO �Q _ � F<OOP I ai � II H � II cJ PECAN CREEK LEGEND Phase 1 Phase 5 Roads - — - Status Unknown N TRAIL Phase 2 — Phase 6 - — - Planned Trails X// Parks MEN A Phase 3 Phase 7 - — - Existing Trails 0 100-Year Floodplain MEN HALFF loF Feet Phase 4 — Phase 8 Funded Trails 8' ■■■ DENTON i r FFT F] MORSE ST' ® } - - - - - �� MORSE STLU ♦. v � `_ �/ J M - . - ' g►IA Y OAK R g_ � 0 c� _ ell , _j II D S #0 p _ Il_ ✓ ' � T o 3- -- -_ - - -- - I. z — TREATMENT PLANT RD } J V , SPENCER RD J Nt` -- - - ---— - Uj 288 i � PECAN CREEK TRAIL LEGEND Segment 1 (5,633 ft) Private Segment 2 (7,364ft) Municipal and Safety of Health Segment 3 (8,251 ft) Residential O Segment 4 (11,275 ft) Institutional Roads Easements _ Segment 5 (5,019 ft) Infrastructural Oil and Gas Lines 1 Option 2 (18,446ft) Unknown Transmission Lines ■■■ Option 3 (5,337ft) Public Parks 10 Year Floodplain °zo ♦ _ �� •••• Existing Trails ® Future Development 100 Year Floodplain •••• Planned Trails oo •••• Funded Trails Rail Systems 0E Creek Centerline e� •••• PaddlingTrails Riparian Buffer - Social Security — Denton City Limits } -- Trail Status Unknown ® a Administration . a o so 30o 600 soo ... HALFF NORTH UGN"IY)N r ----------• . . P I f J �_' r y..+•�y,I,� .l so f - - > , .. -- IT • .- �'.. p.s-+-__. . I_.., A� of �"""","'�F _.- '�, Yr, 1-# { � =ti • T z..-Rr..J :9"T �o-c .. x. 4 "� ` � P~-A ..�� > -r ' ,Rf^, r .�r_,a, .' -'-, A� �.i� 11�. ' - � ' �,A*a ��y --, n -.. :.s>r'hi �.,�..� 1 �� �� .. ,c r ci t �* r•y` S'.� -�-- '. ...,r i s�,.;• ❑ .. � -- -s C."�.P mini �� �l�i �♦'+*4"?I}?L �„� C y '{ ... y � �. - b �, , � �. w � � iF-R r hlti roy �'i- � �� ..i;r ,,��'"i. le� . _: i�. Q`Pc \ A •>p. a. " I PECAN CREEK I � �_..: "a• 1 '.��' ';.1 �MORSE ST � t.. �{ .�--�� � 31 --�---� MORSE ST41 — Z f - Uj � 410 • ,� '/ • __ : _.'F' rw.. "',, .,�, 1 ...,M♦ -- •: k : a.6 J. SpR aFcq .r1:;' I i r°.� �`j ---- •- .,; s�,- P+ ,° » ;3 ) HApY OAK �• FK �R A k i; �, -,- r �� ����, �`-- -a,.r.;:, �,. J FY ISI J fA V a O � J LEGEND __ _ xY:_;� vim- - — ♦ ; 1 _ ' Segment 1 5 700 ft 100 Year Flood lain - I p 9 _ k ■■■ Segment 1 Alt(-2,200 ft) Creek Centerline '�'� TREATMENT PANT RD Segment 2 (-7,400 ft) Roads J I Segment 3 (-8,300 ft) Easements �° 1 — Segment 4 (-11,300 ft) Oil and Gas Lines SPENCER RDA ' ■ Segment 5 (-4,200 ft) Transmission Lines •- Option 2 (-18,5oo ft) Denton City Limits •--------- 1 ■■ Option 3 (-7,300ft) Trailheads 28g Existing Trails \ O Planned Trails \ Funded Trails Paddling Trails Trail Status Unknown v 1 � 1 o ,so 30o eoo NORTH ■■■ HALFFz� a ti ■■■ DENTON �o ` _.•�j I��i ✓ J7F Pecan Creek Regional Trail - Engagement Report Event# Date Event Location Est.Attendance 1 8/30/2022 Virtual Community Meeting Zoom 23 2 9/14/2022 Preserve at Pecan Creek HOA Preserve at Pecan Creek Clubhouse 6 3 9/29/2022 PARKing Day Downtown Square 250 4 9/29/2022 National Night Out Wolff's Park 500 5 10/3/2022 1st Park Board Presentation Civic Center 6 10/4/2022 National Night Out Joe Skiles Park 250 7 10/5/2022 Denton 360 North Branch Library 18 8 10/5/2022 Twilight Tunes Wolff's Park 125 9 10/7/2022 Arts &Jazz Festival Quakertown Park 800 10 10/8/2022 Arts &Jazz Festival Quakertown Park 2500 11 10/9/2022 Arts &Jazz Festival Quakertown Park 1500 12 10/15/2022 Dia de los Muertos MLK Rec Center 25 13 10/20/2022 Twilight Tunes Wolff's Park 100 13 11/17/2022 State of the City Embassy Suites 25 15 12/6/2022 ALH Lunch Discussion American Legion Hall Sr. Center 12 16 12/8/2022 ISED Community Meeting MLK Jr Rec Center 16 TOTALJ 6150 90 MASTER PLAN p PECAN CRU& TRAIL LVirtual Community Meeting Denton Parks and Rec join us on Zoom Tuesday, August 30 at 6 p.m. Woom • • t 0-0 g'. ;A� a;„� yli;: .4�ut,�,j� f' y1►� f ,��` Ilk 1� �� ' .•:r''m.• •'a'�:vy���.��*r�l` �� � ��!a�✓•� J:.t�1:��.II�Ny� � ;��',ea1�.�'�� PROPOSED MASTER FLAN REVEAL City staff from the Parks and Recreation Department and consultants will host the virtual meeting to provide residents an opportunity to review the proposed trail alignment and provide feedback on the future regional trail. For details on how to participate and register for the virtual community meeting, visit www.cityofdenton.com/virtualcommunitymeeting. .. LEE A lob ■ ■ , 91 �. El. . • - 8/8/2022 • ADA/EOE/ADEA • TDD (800) 735-2989 • www.cityofdenton.com Staff Assessment & Publ *lc Engagement ............ ,a II x. s s Y _ t- •� - ,:sue '1 Y ry,� ._. y^ .1. - Fal, � �y�r1'b�x'� �. % lb �• 'iC �. c a�.�. 1, .ii .�► ww. entonParks.com dw JE s I MUJUW�V .ice ` . �t .� �. �6ert � � r",S+•ts 7 g . .. %iliOfnon �i tf c. r f _ � a c e�s , r' � c t ,�•r- �i. January 6, 2023 Report No. 2023-003 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: American Rescue Plan Act(ARPA) State and Local Fiscal Recovery Funds (SLFRF) EXECUTIVE SUMMARY: The City of Denton was allocated $23.29 million in federal aid across two years. The first payment of $11.645 million was received in June 2021 and the second and final payment of $11.645 million was received in June 2022. City staff continues to administer programs created under the first tranche and develop projects approved during the FY 22-23 budget adoption for the second tranche. The reallocation of remaining funds from completed projects and new allocations from the second tranche will fund and support areas identified as essential for continued recovery and meeting the objectives outlined by ARPA— SLFRF, as defined below. DISCUSSION: On March 11, 2021, the American Rescue Plan Act (ARPA) was signed into law and established the Coronavirus State Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Fund also known as the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program. The purpose of SLFRF is to provide support to state, territorial, local, and tribal governments in responding to the economic and public health impacts of COVID-19 and in their efforts to contain impacts on their communities, residents, and businesses. The City of Denton was allocated $23.29 million in federal aid across two years. The funding is delivered in two tranches, or payments, no later than 12 months apart. Half of this funding ($11.645 million) was received by the City in June 2021, and the remaining half became available in June 2022. In the Final Rule, the Treasury Department encourages recipients to adapt to new developments that arise during the twelve-month period, including changes in the public health emergency and negative economic impacts. Programs funded under the first round of funding were developed based on staff recommendations, City Council prioritization of funding categories, and citizen input. Approved projects were included in the Fiscal Year 2021-2022 budget adoption. Highlights include: • Loop 288 Building—A total of$5 million has been used towards the construction of the Loop 288 building to provide comprehensive services to individuals and families experiencing homelessness. • Behavioral Healthcare Services Grant—Four (4) grants totaling $895,000 were awarded to healthcare service providers aimed at increasing access to services for City of Denton residents in at least one of three priority areas: youth mental health services, adult mental health services and substance use treatment services. The focus is to increase access to services for underinsured and/or uninsured individuals and families. • Non-profit Capacity Support — Seven (7) grants totaling $550,000 were awarded to non- profits aimed at providing support to non-profits whose services and programming were directly impacted by COVID-19. Focus is on long-term sustainment of operations. 94 January 6, 2023 Report No. 2023-003 • Small Business Rent and Mortgage Relief Grant - Awards to 37 small businesses totaling $913,700 were made to provide relief to small businesses who demonstrated an economic loss associated with COVID-19. The focus is on long-term sustainment of operations. • Street Outreach Expansion — A Caseworker and Paramedic have been added and dedicated to Street Outreach operations providing direct assistance to individuals experiencing homelessness. Additionally, a vehicle has been purchased for the Police Department to be used in responses. • Facility Modifications—Modifications and improvements to City facilities that promote public health by mitigating the spread of COVID-19 have been made totaling approximately $395,500. • Emergency Management Program Manager— The position within the Fire Department's Emergency Management Division has been reinstated with expanded duties related to public health initiatives. • Administrative Costs — The City has acquired and implemented a grant management system that is currently being used to manage the three grant programs created using SURE In preparation of the second payment, staff assessed the current phase of the pandemic recovery to determine new and on-going needs. The following areas were identified as essential for continued recovery and meeting the objectives outlined by ARPA— SURF: • Temporary Alternative Housing • Non-profit Capacity Support • Public Safety Equipment • Park and Recreation Projects The reallocation of remaining funds from completed projects, such as the Small Business Relief Grant program and Public Communication Software and addressed needs like COVID Vaccination Support will help fund these areas. Additionally, new allocations from the second tranche will provide support. An update on ARPA was presented to City Council during budget discussions and projects under the second tranche were approved with the FY 22-23 budget. All programs and allocated budgets funded by SURF are outlined in Exhibit 1. All costs must be incurred or obligated by December 31, 2024. The period of performance will run until December 31, 2026, at which time all projects must be completed. CONCLUSION: Staff will continue to administer and monitor SURE programs with updates provided to City Council quarterly. ATTACHMENT(S): Exhibit I SURF Projects 95 January 6, 2023 Report No. 2023-003 STAFF CONTACT: Laura Behrens Assistant Director of Procurement/Warehouse / Grants Laura.Behrens(&cityofdenton.com (940) 349-7273 96 January 6, 2023 Report No. 2023-003 Exhibit 1 Exhibit 1 SLFRF Proiects Project Expenditure Category 1st Tranche Reallocation 1st Tranche Revised 2nd Tranche I Total Funding Public Health Behavioral Healthcare Services-Grant Program $ 895,000.00 $ - $ 895,000.00 $ 895,000.00 Fire-Vaccine Suppot $ 550,000.00 $ (548,000.00) $ 2,000.00 $ 2,000.00 Personnel costs/PPE/Medical Supplies/Communica $ 465,000.00 Fire-Vehilce for Vaccine Support $ 85,000.00 $ 85,000.00 $ 85,000.00 $ 85,000.00 Facilities-COVID Update $ 750,000.00 $ (150,000.00) $ 600,000.00 $ 600,000.00 Police-Vehicle for Street Outreach $ 50,000.00 $ (5,050.25) $ 44,949.75 $ 44,949.75 Parks and Recration Projects $ 400,000.00 $ 400,000.00 $ 3,000,000.00 $ 3,400,000.00 Negative Economic Impacts Community Service-Loop 288 Building $ 5,000,000.00 $ - $ 5,000,000.00 $ 5,000,000.00 Day Center and Overnight Shelter(Operations) $ 1,295,000.00 $ 1,295,000.00 Temp.Alt.Shelter(Hotel Voucher Program) $ 550,000.00 $ 345,000.00 $ 895,000.00 $ 2,500,000.00 $ 3,395,000.00 Non-Profit Capacity Support-Grant Program $ 550,000.00 $ 553,000.00 $ 1,103,000.00 $ 1,500,000.00 $ 2,603,000.00 Economic Development-Grants Program $ 2,550,000.00 $ (1,086,299.89) $ 1,473,700.11 $ 1,473,700.11 Rent/Mortgage Relief $ 2,000,000.00 Arts/Music/Cultural Business $ 550,000.00 $ 10,000.00 Revenue Replacement(Government Services) Street Outreach Expansion $ 250,000.00 $ - $ 250,000.00 $ 250,000.00 $ 500,000.00 Fire-Street Outreach(Paramedic) $ 160,000.00 Police-Street Outreach(Clinician/Caseworker) $ 90,000.00 Fire-Emergency Mgmt $ 170,000.00 $ (75,000.00) $ 95,000.00 $ 100,000.00 $ 195,000.00 Personnel Costs(Emergency Mngt.Coordinator) $ 95,000.00 Public Communication Software $ 75,000.00 Public Saftey Equipment $ 596,350.14 $ 596,350.14 $ 3,000,000.00 $ 3,596,350.14 Administration Administrative Costs(Grant Management System) $ 330,000.00 1 $ (125,000.00)1 $ 205,000.00 1 1 $ 205,000.00 Total $ 11,645,000.00 r$ (0.00)1 $ 11,645,000.00 1 $ 11,645,000.00 1 $ 23,290,000.00 97 January 6,2023 Report No. 2023-004 INFORMAL STAFF REPORT TO MAYOR AND CITY COUNCIL SUBJECT: Fleet Purchase Under Delegation of Authority EXECUTIVE SUMMARY: A trommel unit was purchased by Fleet Services for Beneficial Reuse under the delegation of authority approved by Ordinance 22-1269. A trommel is the primary piece of equipment used in the production of compost. The current 2012 model was scheduled and budgeted for replacement in FY 22-23. The new equipment will allow Beneficial Reuse to ensure continued operations and meet increased demand for composting services. BACKGROUND: In late 2019, the City began experiencing challenges in securing materials and supplies due to supply chain issues. Conditions worsened and began to affect several operational areas including Fleet Services. Vehicle lead times grew close to a year under the organization's normal acquisition process. At times, vehicles and equipment become available through other avenues such as dealer inventory, lease-to-own opportunities, and unclaimed allocations from non- contract Original Equipment Manufacturer (OEM). Staff requested a Delegation of Authority for Fleet Services allowing the City to move quickly when opportunities present to procure vehicles or equipment outside the organization's normal acquisition process. On June 28, 2022, City Council approved Ordinance 22-1269 providing for the delegation under the following conditions: 1) City Manager, or their designee, will be allowed to sign contracts or other required documentation with OEM suppliers to purchase a vehicle for a city utility or public safety department (which cost that has been approved through the budget process) through the following means: a) Fleet Services will review any available procured contracts (i.e. City of Denton contracts, co-operative contracts, and other City contracts with piggyback options). Fleet Services will use such a contract if available. Once such contract is located, City Manager, or their designee, will be able to execute the appropriate documentation to purchase under the contract. b) In the event there is not a procured contract that can be used for the purchase, and the purchase is required to protect the health and safety of City of Denton residents, Fleet Services will work with the relevant utility or public safety department to prepare a declaration of emergency that will detail why the purchase had to go outside of the normal process and how health and safety are at issue to be reviewed and approved by Purchasing and Legal. c) In the event there is not a procured contract that can be used for the purchase, and the purchase is required to protect the health and safety of City of Denton residents, Fleet 98 January 6, 2023 Report No. 2023-004 Services will work with the relevant utility or public safety department to prepare a declaration of emergency that will detail why the purchase had to go outside of the normal process and how health and safety are at issue to be reviewed and approved by Purchasing and Legal. d) Fleet Services will provide a report to City Council in the Friday Report, or other appropriate method, regarding any vehicles purchased with this authority, the cost, any markup or discounts received, and a running total of each department's vehicle budget as the funds are used. 2) This delegation of authority is time limited to the earlier of three years or when market conditions return to normal. DISCUSSION: Beneficial Reuse uses a trommel unit to separate composting materials in preparing it for grinding. There are currently two units, however, one unit is considerable smaller than the other and cannot process the volume of material being handled on its own. The larger trommel is a 2012 model and was scheduled for replacement in FY 22-23 with an approved budget of$800,000. The 2012 trommel has 15 points on the 15-point replacement scale and has had three engine replacements with other repairs totaling $263,912. The equipment is functional but in need of further repair. Current lead time for a new trommel is 8 — 12 months. A 2022 model trommel was being tested by Beneficial Reuse. The unit was available for immediate purchase through Buy Board Cooperative Purchasing Network and priced at $598,471. The purchase meets the conditions of the delegation. Additionally, Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization in lieu of competitive bidding as the agreements have already been bid by the sponsoring entity or agency. Historically, February is a busy season for Beneficial Reuse. The Department and Fleet sought immediate replacement of the unit to meet operational demands for composting services. The new equipment was operational on 12/29/2022. EXHIBITS Exhibit 1 Sales Quote STAFF CONTACT: Dustin Rolfe Fleet Superintendent Dustin.Rolfe@cityofdenton.com (940) 349-8438 99 4%ia& MM POWERSCREEN TEXAS, INC. December 21, 2022 City of Denton Attn: Mark A. Bartek, (Email: Mark.Bartek@cityofdenton.com), and Rusty Willard, (Email: Rusty.Willard@cityofdenton.com) On behalf of Powerscreen Texas, Inc., I would like to thank you for the opportunity to quote the following trommel screener for your purchase consideration utilizing the Buyboard Contract ID: 685-22. Pricing is as follows: One New 2022 Phoenix 3300 Ecotec Trommel $461,140.00 (ID: 79083, CAT C4.4 Engine, 173 HP, 3/8" screens fitted) Non-Published Option: Engine: Extended Warranty offer by CAT, 5 years Duration, 5000 hours Usage, 0 ded Aftertreatment DPF, SCR and Platinum ESC $ 8,216.00 Non-Published Option: Service/Maintenance, 10 services, 2 maintenance checkups, Based on 3000 hours, up to 3 years: $ 19,051.00 (Includes filters, fluids, travel & labor) Transport: On site One New 2022 MGL 836X Wheel Conveyor $ 95,000.00 ID: 836X252, Cummins 74 HP, 2 year-2000 hour Non-Published Option: Engine: Extended Warranty offer by CUMMINS, 5 years Duration, 5000 hours Usage, $100 ded, TF3, (no after treatment needed) $ 714.00 Conveyor Features: • Hydraulic Cooling pkg • Extended feed boot • Hydraulic lift and assist radial pkg Non-Published Option: Service/Maintenance, 10 services, 2 maintenance checkups, Based on 3000 hours, up to 3 years $ 14,350.00 (Includes filters,fluids, travel & labor) Transport: Delivered to Texas site with straight purchase Total due as described above..................................................$598,471.00 RO BOX 658 - LA GRANGE, TEXAS 7894 0- OFFICE 979-968-6428 - FAX 979-968-6693 NIL Sale prices are subject to Texas/County Sales Tax(6.75%), and Texas Diesel Fuel Surcharge (1.5%), unless Sales tax exempt and certification as such is provided for our file prior to delivery and invoicing. If you are exempt from Sales Tax, you are automatically exempted from the Diesel Surcharge. Please review the information provided above and general spec included. Pricing is valid for 15 days; however equipment is subject to availability. Call me to discuss further. Thank you for the opportunity as your business will be greatly appreciated. Best regards, Barry O'Reilly Vice President of Sales & Marketing Cell: (512) 677-2436 E: barryor@powerscreentx.com POWERSCREEN, t ENGINEERING A TEREX , COMPANY RO BOX 658 - LA GRANGE, TEXAS 7894 '- OFFICE 979-968-6428 - FAX 979-968-6693 Friday Report - Council Requests smartsheet ..Summary of Request . . 1 Inquiry on heavily canopied parcel near Spencer. i Mayor Pro Tem Beck 12/21/22 Antonio Puente,Mack DME Legal Information will be included in In Progress Reinwand Jan.6 Friday Report 2 Request to add soccer goals to property Council Member Byrd 01/05/23 Gary Packan Parks Request was shared with DISD, Complete as property is at a school. 3 Inquiry on orientation and ingress/egress of Riney Mayor Hudspeth 01/05/23 Becky Diviney Capital Projects/Engineering Information will be included in Complete • Elementary Jan.6 Friday Report 4 Inquiry on current removal,research,and SOPS for Mayor Pro Tem Beck 01/05/23 Gary Packan,Michael Gange Environmental Services Parks Information will be included in Complete • Privet clearing Jan.6 Friday Report 5 Inquiry on Hotel Voucher Program Extension Mayor Pro Tem Beck Mayor 01/05/23 Danielle Shaw Community Services Information will be included in Complete • Hudspeth Jan.6 Friday Report 6 Request to coordinate with resident on Quakertown Council Member Byrd 01/04/23 Gary Packan Parks Information shared with Complete • tour appropriate staff for follow up. 7 Inquiry on redirect and map of TxDOT roads in Mayor Pro Tem Beck 01/03/23 Jennifer Rainey CMO Information will be included in Complete • Engage Denton Jan.6 Friday Report 8 Request for replacement of trees and additional Council Member McGee 12/30/22 Becky Diviney,Doug Capital Projects/Engineering Information will be included in a Complete patrol due to increased speeds on Teasley Shoemaker Police future Friday Report 9 Request removal of a construction sign from a yard Council Member Davis Mayor 12/28/22 Trevor Crain Capital Projects/Engineering Information will be included in a Complete • Hudspeth future Friday Report 10 Request to address encampments/fires in wooded Council Member McGee 12/25/22 Danielle Shaw Community Services HOT team dispatched to assist Complete • area near Balboa Ct in area and resident contacted. 11 Request to share information regarding grant for Council Member Byrd 12/23/22 Gary Packan,Omar Siddiqi Parks Information shared with Complete • digital archiving appropriate staff for follow up. Inquiry on signage directing community members Mayor Pro Tem Beck 12/22/22 Danielle Shaw Community Services Staff ensured signage at MKOC Complete • 12 from MKOC to new Loop 288 building. was visible and added additional signage. 13 Inquiry on Mingo/Ruddell upgrades in relation to the Council Member Byrd 12/21/22 Becky Diviney Capital Projects/Engineering Information will be included in Complete • closing of Bell St. Jan.6 Friday Report Two-minute pitch for a work session to get an Council Member Davis 12/09/22 Danielle Shaw,Frank Dixon Community Services Scheduled for the Jan.10 Scheduled • 14 update on homelessness efforts after opening the Council meeting. new shelter,with a focus on safety and the downtown area. 15 Exported on January 6,2023 2:03:07 PM CST 102 Page 1 of 1 FY 22/23 Council Requests Number of Requests Per Quarter Total Requests Made by Council Member Requests by Department 200 125 Community Svcs Enviro.Svcs 100 13% Strategic S 6 Capital Projectvcs s - 0 01 22/23 02 22/23 03 22/23 04 22/23 Water Utilities CSO HR ■ DME CMO Library Legal Please Note:the total number of requests per council member or department may . Jesse Davis• Mayor Gerard Hudspeth • Vicki Byrd Fire ■ not match,as several council members and/or departments may be associated • Mayor Pro Tern Brian Beck• Alison Maguire Police tllllllllllllllt with a single request. Tech Services Chris Watts• Brandon Chase McGee Airport Marketing&Comms Customer Service ■ Economic Dev M Development Svcs tttttttttttttttt■ Council Number of Pending Requests by Council Member Finance tt� Requests Audit q Municipal Court 10 Procurement 8 3 4 5 Solid Waste&Recycling 5 2 O 0 2 Risk ■ 0 Parks&Rec pav`S d�o obo gem ""a Baas �e Olher ,else Ge�rAHa vwM. 9�an ��Ma9 Chas CaaSeM 0 20 40 D ENNTONN Ma401 e0140n 103 City of Denton City Hall 215 E.McKinney St. Meeting Calendar Denton,Texas 76201 U E NTO N www.cityofdenton.com Criteria : Begin Date: 11112023, End Date: 313112023 Date Time Meeting Body Meeting Location January 2023 1/4/2023 2:00 PM City Council Council Work Session Room Council Chambers 1/5/2023 8:00 AM Agenda Committee City Hall Conference Room 1/9/2023 9:00 AM Public Utilities Board City Council Chamber 1/9/2023 10:00 AM Development Code Review Committee Development Service Center 1/9/2023 5:30 PM Library Board Conference Room at the South Branch Library, 3228 Teasley Ln., Denton,Texas 1/9/2023 6:00 PM Board of Ethics Council Work Session Room 1/9/2023 6:00 PM Parks, Recreation and Beautification Civic Center Community Room Board 1/10/2023 2:00 PM City Council Council Work Session Room Council Chambers 1/11/2023 11:00 AM Economic Development Partnership Development Service Center Board Training Rooms 1/11/2023 3:00 PM Airport Advisory Board Airport Terminal Meeting Room 1/11/2023 5:00 PM Planning and Zoning Commission Council Work Session Room Council Chambers 1/12/2023 3:00 PM Health&Building Standards Development Service Center Commission Training Rooms 1 and 2 401 N. Elm Street, Denton 1/13/2023 12:00 PM Community Services Advisory Development Service Center(401 Committee N. Elm Street, Denton,Texas) 1/19/2023 3:00 PM Committee on Persons with Disabilities Development Service Center 1/23/2023 9:00 AM Public Utilities Board Council Work Session Room 1/23/2023 5:30 PM Historic Landmark Commission Development Service Center 1/23/2023 5:30 PM Traffic Safety Commission Development Service Center City of Denton Page 1 Printed on 1/6/2023 104 Meeting Calendar continued.. Date Time Meeting Body Meeting Location 1/24/2023 2:00 PM City Council Council Work Session Room Council Chambers 1/25/2023 10:00 AM Mobility Committee Council Work Session Room 1/25/2023 12:00 PM Downtown Denton Tax Increment Development Service Center Financing Zone No. 1 Board Training Rooms 1/25/2023 1:00 PM Civil Service Commission City Hall East Human Resources Training Room 1/25/2023 5:00 PM Planning and Zoning Commission Council Work Session Room Council Chambers 1/27/2023 1:00 PM Sustainability Framework Advisory Council Work Session Room Committee 1/30/2023 5:30 PM Zoning Board of Adjustment Development Service Center February 2023 2/2/2023 8:00 AM Agenda Committee City Hall Conference Room 2/2/2023 8:30 AM Economic Development Partnership Development Service Center Board Training Rooms 2/2/2023 4:00 PM Public Art Committee Civic Center Community Room 2/6/2023 6:00 PM Parks, Recreation and Beautification Civic Center Community Room Board 2/7/2023 2:00 PM City Council Council Work Session Room Council Chambers 2/8/2023 11:00 AM Economic Development Partnership Development Service Center Board Training Rooms 2/8/2023 3:00 PM Airport Advisory Board Airport Terminal Meeting Room 2/9/2023 3:00 PM Health&Building Standards Development Service Center Commission 2/10/2023 12:00 PM Community Services Advisory Development Service Center(401 Committee N. Elm Street, Denton,Texas) 2/13/2023 9:00 AM Public Utilities Board Council Work Session Room 2/13/2023 5:30 PM Historic Landmark Commission Council Work Session Room 2/15/2023 5:00 PM Planning and Zoning Commission Council Work Session Room Council Chambers 2/21/2023 2:00 PM City Council Council Work Session Room Council Chambers 2/24/2023 1:00 PM Sustainability Framework Advisory Council Work Session Room Committee 2/27/2023 9:00 AM Public Utilities Board Council Work Session Room City of Denton Page 2 Printed on 1/6/2023 105 Meeting Calendar continued.. Date Time Meeting Body Meeting Location 2/27/2023 5:30 PM Zoning Board of Adjustment Development Service Center March 2023 3/1/2023 5:00 PM Planning and Zoning Commission Council Work Session Room Council Chambers 3/2/2023 8:00 AM Agenda Committee City Hall Conference Room 3/2/2023 8:30 AM Economic Development Partnership Development Service Center Board Training Rooms 3/6/2023 5:30 PM Historic Landmark Commission Development Service Center 3/6/2023 6:00 PM Parks, Recreation and Beautification Civic Center Community Room Board 3/7/2023 2:00 PM City Council Council Work Session Room Council Chambers 3/8/2023 11:00 AM Economic Development Partnership Development Service Center Board Training Rooms 3/8/2023 3:00 PM Airport Advisory Board Airport Terminal Meeting Room 3/9/2023 3:00 PM Health&Building Standards Development Service Center Commission Training Rooms 1 and 2 401 N. Elm Street, Denton 3/13/2023 9:00 AM Public Utilities Board Council Work Session Room 3/15/2023 5:00 PM Planning and Zoning Commission Council Work Session Room Council Chambers 3/21/2023 2:00 PM City Council Council Work Session Room Council Chambers 3/22/2023 12:00 PM Downtown Denton Tax Increment Development Service Center Financing Zone No. 1 Board Training Rooms 3/24/2023 1:00 PM Sustainability Framework Advisory Council Work Session Room Committee 3/27/2023 5:30 PM Zoning Board of Adjustment Development Service Center 3/29/2023 5:00 PM Planning and Zoning Commission Council Work Session Room Council Chambers City of Denton Page 3 Printed on 1/6/2023 106 Tentative Work Session Topics and Meeting Information Updated: January 6, 2023 Meeting Date Item Legistar ID Departments Involved Type Estimated Time A.TxDOT Roads&Amendment to Mobility Plan(Roundabout @ Eagle,Bell, Council Request 22-2519 Engineering 0:30 Dallas,&Locust) Davis(09/27/2022) B. Audit Project 029-Police Body-Worn Camera Usage 22-2212 Internal Audit City Business 0:30 January 10,2023 C. FY 22-23 Sustainability Fund Work Plan 22-2185 Environmental&Sustainability City Business 0:30 Work Session(@2:00 p.m.) D. Qualified Hotel Legislation 22-2383 Economic Development City Business 0:45 Special Called Meeting(@6:30 p.m.) E.Two-Minute Pitch:Davis 22-2266 City Manager's Office lCouncil Request 0:30 [Continuous Meeting] F. Denton County Transit Authority Update 21-2807 lCity Manager's Office City Business 0:30 Closed Meeting Item(,): Legal(if any) City Business Total Est.Time: 3:15 Other Major Items for Meeting: January 17,2022 NO MEETING-Day after MILK Day Holiday(January 16);U.S.Conference of Mayors(January 18-20) A. Audit of Solid Waste Operations:Phase 2 22-2442 Internal Audit City Business 0:15 B. Roadway Impact Fee Follow-up 22-2568 Engineering City Business 0:45 January 24,2023 C. Roadway Funding Strategies 22-741 Finance City Business 1:00 Work Session(@2:00 p.m.) D. 2023 Bond Election 22-2503 Finance City Business 1:00 Special Called Meeting(@6:30 p.m.) E. Polling Locations-May 6,2023 General Election 23-087 City Secretary's Office City Business 0:30 F.Two-Minute Pitch: 22-2267 City Manager's Office Council Request 0:30 [Continuous Meeting] Closed Meeting Item(s): Legal(if any) City Business Total Est.Time: 4:00 Other Major Items for Meeting: A. FY 2022-23 Financial Update 22-2381 Finance City Business 1:00 B. DME Budget&Rates 22-2389 Finance City Business 1:00 C. Park Fees 22-2390 Finance City Business 0:30 February 7,2023 D. Discussion of DCTA Policy Priorities 23-093 City Manager's Office City Business 0:30 Work Session(@2:00 p.m.) E. Ethics Ordinance Section 2-272C Follow-up 23-002 Internal Audit City Business 0:30 Regular Meeting(@6:30 p.m.) F.Two-Minute Pitch: TBD City Manager's Office Council Request 0:30 Closed Meeting Item(s): Legal(if any) City Business Total Est.Time: 4:00 Other Major Items for Meeting: A. Audit Project 031-Recreation Facility Operations 22-2443 Internal Audit City Business TBD B. Water,Wastewater Impact Fee Study 22-1930 Finance City Business 0:30 C. Downtown Denton Ambassador Program 22-2415 Community Development City Business TBD February 21,2023 D.Transitional Housing Request For Proposal(RFP) 22-2595 Community Development City Business 0:45 Work Session(@2:00 p.m.) E. City Manager Update on Proposition B Implementation 23-089 City Manager's Office City Business 0:45 Regular Meeting(@6:30 p.m.) F.Two-Minute Pitch: TBD City Manager's Office Council Request 0:30 Closed Meeting Item(s): Legal(if any) City Business Total Est.Time: 2:30 Other Major Items for Meeting:Order General Election for May 6,2023(Districts 1-4) A. Audit Project 019-Municipal Court Payments Follow-Up 23-148 Internal Audit City Business 0:30 B. Emergency Medical Service(EMS)Fees 22-2263 Finance City Business 1:00 C.Solicitation/Panhandling Policy 22-1281 Police;Community Services Council Request:Hudspeth(6/07/2022) 0:45 March 7,2023 Work Session(@2:00 p.m.) D. FY 2021-22 Annual Comprehensive Financial Report and Annual Audit 23-135 Finance City Business 0:30 Regular Meeting(@6:30 p.m.) E.Two-Minute Pitch: TBD City Manager's Office Council Request 0:30 Closed Meeting Item(s): Legal(if any) City Business Total Est.Time: 3:15 Other Major Items for Meeting:Public Hearing and Approval of Roadway Impact Fee Study A. Packet of Proposed Amendments to the Ethics Ordinance 23-147 Internal Audit City Business 1:30 March 21,2023 B. Allocation of Excess Sales Tax TBD City Manager's Office Council Request:Hudspeth TBD Work Session(@2:00 p.m.) (12/06/2022) Regular Meeting(@6:30 p.m.) *NO additional work sessions may be WTwo-MinutePitch: TBD City Manager's Office Council Request 0:30 scheduled without CM approval Closed Meeting Item(s): Legal(if any) City Business Total Est.Time: 2:00 Other Major Items for Meeting:Public Hearing and Approval of Roadway Impact Fees A. Pending I TBD City Manager's Office City Business TBD April 4,2023 B. Pending TBD City Manager's Office City Business TBD Special Called Joint Meeting with Denton ISO IC. Pending TBD City Manager's Office City Business TBD (@ 11:30 a.m.) Closed Meeting Item(s): Legal(if any) City Business At the Development Service Center Total Est.Time: 0:00 A. Audit Project 022-Building Permits Follow-Up 23-149 Internal Audit City Business 0:30 April4,2023 Work Session(@2:00 p.m.) B.Two-Minute Pitch: iA TBD City Manager's Office Council Request 0:30 Regular Meeting(@6:30 p.m.) Closed Meeting Item(s): Legal(if any) City Business Total Est.Time: 1:00 Other Major Items for Meeting: A.Audit Project 032-Fleet Operations:Fuel Management 23-151 Internal Audit City Business 0:30 April 18,2023 Work Session(@2:00 p.m.) Regular Meeting(@6:30 p.m.) B.Two-Minute Pitch: TBD City Manager's Office Council Request 0:30 Closed Meeting Item(s): Legal(if any) City Business Total Est.Time: 1:00 Other Major Items for Meeting: A. Audit Project 016—COVID-19 Response:Pandemic Preparedness 22-150 Internal Audit City Business 0:30 May 2,2023 Work Session(@2:00 p.m.) Regular Meeting(@6:30 p.m.) B.Two-Minute Pitch: TBD City Manager's Office Council Request 0:30 Closed Meeting Item(s): Legal(if any) City Business Total Est.Time: 1:00 Other Major Items for Meeting: A. GreenSense Update 22-1847 DME City Business 0:45 May 16,2023 Work Session(@2:00 p.m.) Regular Meeting(@6:30 p.m.) B.Two-Minute Pitch: TBD City Manager's Office Council Request 0:30 Closed Meeting Item(s): Legal(if any) City Business Total Est.Time: 1:15 Other Major Items for Meeting: June 6,2023 Work Session(@2:00 p.m.) Regular Meeting A.Two-Minute Pitch: TBD City Manager's Office Council Request 0:30 Re g g(@6:30 p.m.) Closed Meeting Item(s): Legal(if any) City Business Total Est.Time: 0:30 Other Major Items for Meeting: June 20,2022 NO MEETING-Day after luneteenth Holiday(June 19) *This is for planning purposes only.Dates are subject to change. 107 Meeting Date Item Legistar ID Departments Involved Type Estimated Time June 24,2023 City Council Retreat TBD City Manager's Office City Business 8:00 City Council Retreat(@9:00 a.m.) June 27,2023 Work Session(@2:00 p.m.) Special Called Meeting(@6:30 p.m.) A.Two-Minute Pitch: TBD City Manager's Office Council Request 0:30 [Continuous Meeting] Closed Meeting Item(s): Legal(if any) City Business Total Est.Time: 0:30 Other Major Items for Meeting: Item Legistar ID Departments Type Estimated Work Session Date City Council Communication and Group Effectiveness 22-2182 City Manager's Office Council Priority 0:30 Work Session Items to be Determined Item Dates Departments Tvoe Estimated Work Council Priorities and Significant Work Plan Items to be Scheduled Item Date Approved Department Estimated Hours to Complete Requestor RFP for a Downton Parking Survey 10-18-2022 City Manager's Office Development Services CM Davis Approved Council Pitches to be Scheduled *This is for planning purposes only.Dates are subject to change. 108 1 Street Closure Report: Upcoming Closures smartsheet SCR Jan 9th - 15th Street/Intersection From To Department Contact 1 Dixon Ln Comer St Cope St 01/23/23 02/10/23 Sidewalk Repair Streets Roy San Miguel 2 Gardenview St Brooke St Evers Pkwy 01/16/23 01/27/23 Mill&Overlay Streets Jeff Jones 3 Hickory St W(221) Piner St Ceder St 01/16/23 02/16/23 Sidewalk Repair Streets Roy San Miguel 4 Kingfisher Ln(325) Meadowlark Ln Oriole Ln 01/30/23 02/17/23 Valley Gutter Repair Streets Roy San Miguel 5 Peach St Locust St Bell Ave 02/14/23 03/01/23 Mill&Overlay Streets Jeff Jones Exported on January 6,2023 11:00:35 AM CST 109 2 Street Closure Report: Current Closures smartsheet Street/Intersection I:: :I I I Closure Start Closure End Description Department Department Contact Date Date 1 Allen St Mill St Wye St 12/12/22 03/17/23 Utility replacement and roadway Engineering Seth Garcia reconstruction 2 Atlas Dr Hercules Ln Redstone Rd 10/17/22 02/10/23 Reconstruct Streets Jeremy Wilks 3 Augusta Dr Colonial Dr Augusta Dr(2900) 07/11/22 04/03/23 Utility installations and Engineering Scott Fettig pavement replacement. 4 Boxwood Dr Plumbago Dr Daisy Dr 01/03/23 02/24/23 Street Panel and Sidewalk Streets Roy San Miguel Repair 5 Bradshaw St Hickory St McKinney St 03/21/22 03/01/23 Utility installations and Engineering Scott Fettig pavement replacement. 6 Brook Hollow Dr Greenway Dr Carriage Hill 10/07/22 04/03/23 Utility installations and Engineering Scott Fettig pavement replacement. Carroll Dr Oak St Mcknney St 12/09/22 02/10/23 Wastewater Collections will be Wastewater Tiffany Sherrane 7 installing a new sewer main line. Clover Ln Robinwood Ln Glenwood Ln 12/09/22 04/05/23 Water Distribution will be Water Tiffany Sherrane 8 installing a new main line and services. 9 Colonial Dr Thunderbird Dr South Dead End 07/11/22 04/03/23 Utility installations and Engineering Scott Fettig pavement replacement. 10 Cook St Robertson St Wye St 10/24/22 02/03/23 Utility installation and roadway Engineering Seth Garcia reconstruction 11 Crawford St Hickory St McKinney St 03/21/22 03/01/23 Utility installations and Engineering Scott Fettig pavement replacement. 12 Fulton St Broadway St Panhandle St 12/05/22 01/27/23 Street Reconstruction Engineering Dustin Draper 13 Fulton St University Dr Westway St 01/09/23 01/27/23 Sidewalk Repair Streets Roy San Miguel 14 Fulton St Cordell St Crescent St 12/27/22 02/17/23 Street Reconstruction Engineering Dustin Draper 15 Gober St Broadway St Panhandle St 01/02/23 02/24/23 Mill and Overlay Streets Jeff Jones 16 Greenway Dr Thunderbird Dr South Dead End 07/11/22 04/03/23 Utility installations and Engineering Scott Fettig pavement replacement. 17 Greenway Dr Thunderbird Dr Windsor Farms Dr 10/07/22 04/03/23 Utility installations and Engineering Scott Fettig pavement replacement. 18 Hattie St Paisley St McKinney St 03/21/22 03/01/23 Utility installations and Engineering Scott Fettig pavement replacement. 19 Hickory St Exposition St Ruddell St 05/02/22 03/01/23 Utility installations and Engineering Scott Fettig pavement replacement. 20 Jim Christal Rd Western Blvd Masch Branch Rd 04/18/22 01/30/23 Exeter PH2:Paving Jim Christal Private Development Public Kirk Winter Works Inspections 21 Lakewood Dr Greenway Dr Carriage Hill 10/07/22 04/03/23 Utility installations and Engineering Scott Fettig pavement replacement. 22 Masch Branch Rd Lovers Ln Hampton Rd 06/24/22 02/28/23 Bridge collapse at 3288 N. Drainage Gabriel Rodriguez Masch Branch Rd 23 McCormick St Eagle Dr Fannin St 12/27/22 02/17/23 Street Reconstruction Engineering Dustin Draper 24 McKinney St Grissom Rd Fork St 12/19/22 01/20/23 Relocating inlet,installing drive Public Works Inspections Armando Beltran approach. 25 McKinney St Crawford Rd Audra Ln 05/19/22 03/01/23 Utility installations and Engineering Scott Fettig pavement replacement. Mistywood Ln Robinwood Ln Sherwood Ln 12/09/22 04/05/23 Water Distribution will be Water Tiffany Sherrane 26 installing a new main line and services. North Texas Blvd 1-35W Oak St 12/13/21 01/31/23 Utility installations and Engineering Scott Fettig pavement replacement.There 27 will be multiple phases of closures.Will not be all at one time. Exported on January 6,2023 11:00:45 AM CST 110 Intersection • To ,ate Closure • • Description Department Department 28 North Texas Blvd Oak St Hickory St 06/10/22 01/31/23 Utility installations and Engineering Scott Fettig pavement replacement. 29 Oak St Miller St North Texas Blvd 09/30/22 01/31/23 Utility installations and Engineering Scott Fettig pavement replacement. 30 Oak St Crawford St Wood St 04/04/22 03/01/23 Utility installations and Engineering Scott Fettig pavement replacement. 31 Park Access Rd(Off Bonnie Brae) Windsor Or Riney Rd 12/15/22 07/31/23 Urbana Bonnie Brae Project: Private Development Public Jeremiah Tillman-David Water,Sewer,Storm,Paving. Works Inspections 32 Robertson St Bell Ave Morse St 08/15/22 01/27/23 Utility installations and Engineering Seth Garcia pavement replacement. Robinwood Ln Kayewood Dr Emerson Ln 12/09/22 04/05/23 Water Distribution will be Water Tiffany Sherrane 33 installing a new main line and services. 34 Serenity Way Montecito Dr Glen Falls Ln 01/03/23 02/03/23 Street Panel and Sidewalk Streets Roy San Miguel repair 35 Stella St North Texas Blvd Bonnie Brae St 10/29/21 01/31/23 Utility installations and Engineering Scott Fettig pavement replacement. 36 Thistle Hill Cheek St Cul V Sac 01/03/23 01/27/23 Sidewalk Repair Streets Roy San Miguel 37 Uland St Rose St Railroad Ave 04/25/22 03/01/23 Utility installations and Engineering Scott Fettig pavement replacement. 38 Wayne St Boyd St Monzingo Rd 11/14/22 01/20/23 Street Reconstruction Engineering Dustin Draper 39 Wood St McKinney St Hickory St 04/11/22 03/01/23 Utility installations and Engineering Scott Fettig pavement replacement. 40 Woodrow Ln Morse St McKinney St 12/08/22 01/20/23 Water tie in,Right turn lane and Public Works Inspections Armando Beltran approach construction. 41 Wye St Crosstimbers St Mill St 12/05/22 02/24/23 Water/wastewater replacement Engineering Seth Garcia and full street reconstruction Exported on January 6,2023 11:00:45 AM CST 111 3 Street Closure Report: Completed Closures smartsheet • • • Date . •_ • D- • Department Department 1 Ave A Greenlee St Ave A 10/25/22 12/23/22 Street Reconstruction Engineering Dustin Draper 2 Ave B Underwood St Margie St 10/05/22 12/16/22 Street Reconstruction Engineering Dustin Draper 3 Ave H Prairie St Louise St 09/05/22 12/16/22 Street Reconstruction Engineering Dustin Draper 4 Camino Real Edwards Rd Pockus Page 10/31/22 12/15/22 Street Panel Repair Streets Roy San Miguel 5 Clear River Ln Montecito Dr Rambling Brook Trl 10/24/22 01/05/23 Sidewalk Repair Streets Roy San Miguel 6 Crescent St Fulton St Alice St 09/27/22 12/23/22 Street Reconstruction Engineering Dustin Draper 7 Fulton St Grace Temple Ave Congress St 10/04/22 12/23/22 Street Reconstruction Engineering Dustin Draper 8 Fulton St Oak St Grace Temple Ave 09/07/22 12/23/22 Street Reconstruction Engineering Dustin Draper 9 Gardenview St Brooks St Evers Pkwy 12/04/22 12/17/22 Mill&Overlay Streets Jeremy Wilks 10 Long Rd Stuart Rd Sherman Dr 12/05/22 12/07/22 Installing sanitary sewer Private Development Tucker Eller improvements North Texas Blvd 135E NB Service Rd Highland Park 12/05/22 01/06/23 Contractor will be performing Engineering Robin Davis asphalt demo of the existing 11 roadway,earthwork and sub- grade work for base course of new widened roadway. Closure extended due to weather. 12 Parkside Dr Windsor Dr Bowling Green St 05/31/22 12/16/22 Utility installations and Engineering Scott Fettig pavement replacement. 13 Peach St Locust St Fowler Dr 07/18/22 12/22/22 Upgrading 15'Storm pipe to Drainage Gabriel Rodriguez 18" 14 Western Blvd University Dr(380) Airport Rd 09/19/22 12/16/22 Western Blvd Paving Decal Private Development Public Jeremiah Tillman-David Lanes Works Inspections Exported on January 6,2023 11:00:53 AM CST 112