2009-278ORDINANCE NO. XW- 6~ 7D
AN ORDINANCE OF THE CITY OF DENTON AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO EXECUTE A PURCHASE ORDER THROUGH THE TEXAS
ASSOCIATION OF SCHOOL BOARDS (TASB) AND BUY BOARD COOPERATIVE
PURCHASING NETWORK FOR THE ACQUISITION OF EIGHT VEHICLES FOR THE
CITY OF DENTON UTILITY FUND DEPARTMENTS BY WAY OF AN INTERLOCAL
AGREEMENT WITH THE CITY OF DENTON; AND PROVIDING AN EFFECTIVE DATE
(FILE 4460-INTERLOCAL AGREEMENT FOR THE PURCHASE OF UTILITY FUND
VEHICLES AND EQUIPMENT AWARDED TO MULTIPLE VENDORS AS LISTED ON
EXHIBIT A IN THE AMOUNT OF $318,475).
WHEREAS; pursuant to Resolution 92-019; the State Purchasing Building and
Procurement Commission has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of
state law on behalf of the City of Denton; and
WHEREAS; pursuant to Ordinance 2005-034, the Buy Board Cooperative Purchasing
Network has solicited, received, and tabulated competitive bids for the purchase of necessary
materials, equipment, supplies, or services in accordance with the procedures of state law on
behalf of the City of Denton; and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described materials, equipment, supplies, or services can be purchased by the City
through the Texas Association of School Boards and Buy Board Cooperative Purchasing
Network programs at less cost than the City would expend if bidding these items individually;
and
WHEREAS, the City Council has provided in the City Budget for the appropriation of
funds to be used for the purchase of the materials, equipment, supplies, or services approved and
accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered file for materials,
equipment, supplies, or services, are hereby approved.
ITEM
NUMBER
VENDOR
AMOUNT
1
TASB/Caldwell Country Chevrolet
$
28,971
2
Buy Board/Philpott Motors
$
19,974
3
Buy Board/Philpott Motors
$
37,556
4
Buy Board/Philpott Motors
$
31,067
5A
Buy Board/Philpott Motors
$
55,378
5A
Buy Board/Philpott Motors
$
55;378
5B
Buy Board/Philpott Motors
$
50,104
5C
Buy Board/Philpott Motors
$
40.047
$318,475
SECTION 2. By the acceptance and approval of the above numbered items set forth in
the referenced file, the City accepts the offer of the persons submitting the bids to TASB or Buy
Board for such items and agrees to purchase the materials, equipment, supplies, or services in
accordance with the terms; conditions, specifications, standards, quantities and for the specified
sums contained in the bid documents and related documents filed with the above listed agencies,
and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set
forth in the SECTION 1, wish to enter into a formal written agreement as a result of the City's
ratification of bids awarded by TASB or Buy Board, the City Manager or his designated
representative is hereby authorized to execute the written contract; provided that the written
contract is in accordance with the terms, conditions, specifications and standards contained in the
Proposal submitted to TASB or Buy Board, quantities and specified sums contained in the City's
purchase orders, and related documents herein approved and accepted.
SECTION 4. By the acceptance and approval of the above enumerated items, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance
with the approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval.
PASSED AND APPROVED this day of W&&a&,1~2009.
4MAA. MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
ANITA BURGESS, CITY ATTORNEY
BY:
3-ORD-File 460
EXHIBIT A
ITEM
NUMBER
VENDOR
AMOUNT
1
TASB/Caldwell Country Chevrolet
$
28,971
2
Buy Board/Philpott Motors
$
19,974
3
Buy Board/Philpott Motors
$
37,556
4
Buy Board/Philpott Motors
$
31,067
5A
Buy Board/Philpott Motors
$
55,378
5A
Buy Board/Philpott Motors
$
55,378
5B
Buy Board[Philpott Motors
$
50,104
5C
Buy Board/Philpott Motors
$
40,047
$318.475