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2009-242ORDINANCE NO. ZOD~-~~ AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING AN ANNUAL CONTRACT FOR THE RENTAL OF HEAVY EQUIPMENT FOR VARIOUS CITY DEPARTMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (BID 4373-ANNUAL CONTRACT FOR RENTAL OF HEAVY EQUIPMENT AWARDED TO THE LOWEST RESPONSIBLE BIDDER MEETING SPECIFICATION FOR EACH ITEM IN THE ANNUAL ESTIMATED AMOUNT OF $750,000). WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of State law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" on file in the office of the City Purchasing Agent, are hereby accepted and approved as being the lowest responsible bids for such items: ITEM NUMBER 16,23 3, 4, 6, 8, 14, 15, 22, 24, 28, 34, 36, 41, 42, 52 9, 54, 71 7,55 2, 30, 35 19, 20, 63, 65a, 65b, 65c 11, 48, 51, 64, 65a, 65b, 65c, 66 67 29, 56, 57 10, 12, 26, 61, 62 27 1, 13, 17, 25a, 31, 33, 37-39, 49, 50 53 25, 45, 46, 47, 68, 69, 70 5, 18, 21, 46 44,58 VENDOR AMOUNT Bane Machinery Exhibit A B&R Equipment Co. Exhibit A Hi-Way Equipment Exhibit A Kirby-Smith Machinery Exhibit A Howard-McAnear Equipment Exhibit A Landmark Equipment, Inc. Exhibit A Pioneer Equipment Exhibit A Rental One Exhibit A Romco Equipment Co. Exhibit A RSC Equipment Rental Exhibit A Sunbelt Rentals Exhibit A T-K-O Equipment Co. Exhibit A United Rentals/Denton Exhibit A United Rentals/Fort Worth Exhibit A Underwood Equipment Exhibit A SECTION 2. By the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur- chase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION 3. Should the City and the winning bidder(s) wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute a written contract in accordance with the terms, conditions, specifications, standards, quantities and specified. sums contained in the Bid Proposal and related documents and to extend that contract as determined to be advantageous to the City of Denton. SECTION 4. By the acceptance and approval of the above enumerated bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this day of '2009. 0 1 MARK A. BU UG AYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY. 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